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Home My WebLink AboutCity Council - 11/18/2025Agenda Eden Prairie City Council Workshop 5:30 p.m. Tuesday, Nov. 18, 2025 City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter MEETING AGENDA Heritage Rooms I. Enterprise Funds: Water, Wastewater, Stormwater, And Liquor – Finance Manager Tammy Wilson and Liquor Operations Manager Jaime Urbina Council Chambers II. Open Podium III. Adjournment Agenda Eden Prairie City Council Meeting 7 p.m. Tuesday, Nov. 18, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. Adopt Resolution accepting Eden Prairie Lions Club donation to Parks and Recreation for native pollinators and public access AEDs B. 2025 Sustainable Eden Prairie Awards C. Proclaim November 29, 2025 as Small Business Saturday in Eden Prairie V. Approval of Agenda and Other Items of Business VI. Minutes A. City Council Workshop held Tuesday, October 21, 2025 B. City Council Meeting held Tuesday, October 21, 2025 VII. Consent Calendar A. Clerk’s List B. Adopt Resolution of support for suburban transit providers CITY COUNCIL MEETING AGENDA November 18, 2025 Page 2 C. Adopt Resolution approving change of premises on permit for lawful gambling to be conducted by the Eden Prairie Hockey Association D. Adopt Resolution and agreement for purchase and installation of new pier at Round Lake Park in 2026 with Minnesota Department of Natural Resources E. Approve cost share grant agreement for plow blades with Nine Mile Creek Watershed District F. Approve work order for traffic signal optimization project with MnDOT G. Award contract for traffic signal connectivity and maintenance to Traffic Control Corporation H. Award contract for bike shelter and racks to Parkitect I. Award contract for Water Treatment Plan HVAC system geothermal upgrade to Pioneer Power, Inc. J. Approve Amendment to the Professional Services Agreement with WSB for the Dell Road Improvement Project K. Authorize entering into an agreement for resident mobile sauna operator for winter 2025-2026 with Stonegrove Saunas L. Approve standard agreement for contracted services for removal of Pioneer Trail ash trees with Shadywood Tree Experts M. Approve cooperative service agreement for deer management program with United States Department of Agriculture N. Approve Eden Prairie Firefighter Relief Association (EPFRA) Bylaw changes as unanimously recommended by the EPFRA Board of Trustees and approved by the general membership of the EPFRA VIII. Public Hearings and Meetings IX. Payment of Claims X. Ordinances and Resolutions XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports CITY COUNCIL MEETING AGENDA November 18, 2025 Page 3 A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director 1. New Parks and Recreation App E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Proclamations and Presentations Item Number: IV.A. Department: Parks and Recreation ITEM DESCRIPTION Donation from Eden Prairie Lions to the Parks and Recreation Department for three public access AEDs REQUESTED ACTION Move to adopt Resolution accepting donation of $21 thousand from the Eden Prairie Lions Club for native pollinators and public access AEDs. SUMMARY These donations will help further Eden Prairie’s mission to provide public access AEDs at locations throughout the City. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-__ RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City of $21,000 from the Eden Prairie Lions for public access AEDs is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 18th day of November, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Proclamations and Presentations Item Number: VII.B. Department: Office of the City Manager ITEM DESCRIPTION Small Business Saturday Proclamation REQUESTED ACTION Move to: proclaim November 29, 2025 as “Small Business Saturday” in Eden Prairie. SUMMARY The proclamation is in support of Eden Prairie’s business economy and urges residents to support small businesses and merchants on Small Business Saturday and throughout the year. ATTACHMENTS Proclamation PROCLAMATION City of Eden Prairie Hennepin County, Minnesota Small Business Saturday WHEREAS, the City of Eden Prairie celebrates our local small businesses and the contributions they make to the local economy and community; and WHEREAS, the Small Business Administration as well as advocacy groups and other public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; and WHEREAS, 68 cents of every dollar spent at a small business in the United States stays in the local community; and WHEREAS, according to the United States Census, there are over 38,000 small businesses with fewer than 100 employees in Hennepin County, representing over 96 percent of businesses in the county; and WHEREAS, Hennepin County has partnered with several cities in the county and the Hennepin county Housing and Redevelopment Authority to support Small Business Saturday with the multijurisdictional Love Local campaign which encourages residents to support local, independently owned businesses that create jobs, boost the local economy, and make our communities vibrant and livable; and WHEREAS, for many the Thanksgiving holiday kicks off a season of gathering, dining, shopping, and experiencing arts and culture, and consumers know that supporting small, independently owned businesses has positive social, economic, and environmental impacts; and NOW, THEREFORE, BE IT RESOLVED, that the City of Eden Prairie does hereby proclaim November 29, 2025, as Small Business Saturday in Eden Prairie and urges the residents of our community to support small businesses and merchants on Small Business Saturday and throughout the year. Ronald A. Case, Mayor on behalf of Council Members: Kathy Nelson Mark Freiberg PG Narayanan Lisa Toomey Unapproved Minutes Eden Prairie City Council Workshop 5:30 p.m. Tuesday, Oct. 21, 2025 City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter Guest Speakers: Sustainability Coordinator Jennifer Fierce MEETING AGENDA Heritage Rooms I. Sustainability Update Getschow introduced Sustainability Coordinator Jennifer Fierce to present the Council’s annual sustainability update. Fierce displayed a graph of total greenhouse gas emissions throughout Eden Prairie. Planned emissions reductions come from sectors including commercial efficiency and fuel switching. The City is currently on track to meet its goal of achieving carbon neutrality by 2050. Data is a few years behind due to a lag in utilities reporting. Emissions decreased three percent from 2022 to 2023, and 33 percent since 2007. Case noted many sectors are outside of City control and asked what percentage of reduction is within City control. Fierce noted the City has direct control over less than a quarter of emissions. Fierce displayed a graph of emission changes by sector. Electricity emissions have decreased 64 percent since 2007 due to increased appliance efficiencies. Natural gas emissions are closely tied to weather and have increased seven percent since 2007. Waste emissions, the smallest emission category, have decreased 22 percent since 2007. Travel emissions have decreased eight percent since 2007 but are slowly rebounding post-COVID. Case asked what comprised travel emissions. CITY COUNCIL MEETING AGENDA October 21, 2025 Page 2 Fierce noted all cars driving into and out of the City are counted, including non-resident commuters. Narayanan noted the City should investigate the proportion of resident versus non- resident traffic. Fierce stated reduction in travel emissions comes from conversion to Electric Vehicles (EVs) and car commuters switching to walking, biking, and using public transit. Narayanan asked how this data will change once the light rail is in operation. Ellis noted the expected benefit to travel emissions once commuters switch to the light rail. Fierce explained the largest category of GHG emissions is from buildings at 59 percent of emissions. Because electricity is cleaner earlier and overall electricity use is lower than planned, the City is ahead of Climate Action Plan (CAP) expectations. Emissions from natural gas are now higher than electricity emissions for buildings. Case asked if cities in cold climates are finding ways to incentivize rooftop solar and heat exchangers. Fierce answered that is the main goal of the electrify everything MN program. Air source heat pumps for cold climates are now available. Fierce stated population has grown four percent since 2007, but citywide electricity usage has decreased 19 percent due to energy efficiencies including LEDs and more efficient appliances. Case asked what percentage of the decrease is due to utility companies investing in wind and solar energy. Fierce noted that percentage isn’t easily identifiable, but emissions per Kilowatt- hour have decreased 56 percent. Case questioned why Xcel is not continuing to expand into solar energy. Ellis answered Xcel sees more value in wind than solar energy. Nelson added it wasn’t Xcel’s choice to invest in solar energy, it was required by legislature. Fierce noted vehicle miles traveled decreased during the pandemic. Future planned emissions reductions will come from the switch to EVs and commuters switching to other modes of transport including walking and biking. Case noted autonomous vehicle adoption will also result in increased efficiencies. Fierce explained vehicle emissions are based on the number of miles driven in the city and the carbon intensity of each mile driven. Hybrid vehicles and EVs are factored in, but emissions are a state-wide average. Vehicle travel emissions are down eight percent since 2007, but will likely continue to increase post-COVID. Fierce displayed a graph of waste GHG emissions. Waste data comes from county wide incineration, landfilling, recycling, and organics processing. This data is specific to Hennepin CITY COUNCIL MEETING AGENDA October 21, 2025 Page 3 County, not specific to Eden Prairie. Waste emission is not yet on-track to achieve carbon neutrality by 2050. Nelson asked if the county is attempting to reduce landfill waste. Fierce confirmed Hennepin County is the most aggressive county in the state in terms of promoting organics recycling. Case noted Eden Prairie hasn’t greatly embraced organics recycling, and the City should expand education efforts. Fierce stated the City sends an annual recycling guide with a page dedicated to organics recycling, but additional education efforts can be investigated. Fierce explained Hennepin County’s goal to eliminate 90 percent of waste by 2050, the most ambitious recycling goal in the country. Case asked if the Hennepin Energy Recovery Center (HERC) is still in discussion to close. Fierce confirmed it will stay open until diversion rates are met. Landfilling waste is worse than incinerating. The legislature recently approved a bill for producers of waste packaging to make materials recyclable or compostable. Fierce displayed a graph of GHG emissions per capita and explained since 2016 Eden Prairie’s per capita emissions have decreased more than other comparable Minnesota cities. Fierce discussed Electrify Everything MN, which provides education and resources for electrification strategies. Narayanan asked what the solar panels breakeven point is. Ellis noted the two City solar projects on Fire Station 1 and Liquor Store 2 had a three year payback considering the 50 percent State match. Fierce noted resident familiarity with electrification increased eight percent in the last quality of life survey. The first development projects under the City’s new Sustainable Building Standard will be voted on by the Council tonight. The Residence Inn hotel will be LEED silver, solar ready, and have six level 2 and two fast EV chargers. The Roers EP apartment project will have electric heating, and emissions will be offset with solar panels. Getschow noted the City’s Sustainable Building Standard is the result of Council consistently prioritizing sustainability. Fierce explained the City promotes energy efficiency resources in Eden Prairie including partnering with Xcel Energy to provide businesses with free lighting, HVAC, and refrigeration audits, similar to home energy audits. The florescent lightbulb ban begins in 2026. Existing bulbs can be used up, but new bulbs will no longer be made. Seven City facilities have solar panels installed, generating 3,700 megawatt hours of solar energy per year. Case asked if there is any CITY COUNCIL MEETING AGENDA October 21, 2025 Page 4 free rooftop space on City buildings for additional solar panels. Ellis noted once the Maintenance Facility roof is replaced solar could be installed. Fierce stated there are two thousand EVs registered in Eden Prairie, three percent of total vehicle registrations. This is slightly higher than the state average for percentage of EVs. There are 25 EVs in the City fleet, which is 22 percent of eligible vehicles. Case noted the City’s goal to be 100 percent EV for vehicles that are available and financially viable. Getschow added the City currently has electric garbage trucks and electric Zambonis. Fierce noted there are multiple level 2 and fast EV chargers available to the public. Fierce detailed sustainability events for the public. The City hosts multiple curbside recycling events for hard to recycle items such as furniture, mattresses, and appliances. Free compost is available at the Arbor Day event. Sustainability Commission members attend the City Wide Open House to discuss electric vehicles. A Fix It Clinic was held at the Eden Prairie Community Center in partnership with Hennepin County. 150 individuals attended and 200 items were fixed. A clothing swap was recently held where one ton of clothing was swapped. 4 thousand individuals are subscribed to the sustainability newsletter. The City was recently awarded a Best of Buildings, Benchmarks, and Beyond (B3) award for facilities improvements including LED upgrades, rooftop units, and boilers resulting in a 14 percent decrease in energy use from 2023 to 2024. The Council Members thanked Fierce for her time and efforts. Council Chambers II. Open Podium III. Adjournment Unapproved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, Oct. 21, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7 p.m. All Council Members were present. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations V. Approval of Agenda and Other Items of Business Narayanan added “Diwali” as an item under Council Member Reports. MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as amended. Motion carried 5-0. VI. Minutes MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, October 7, 2025, and the City Council meeting held Tuesday, October 7, 2025, as published. Motion carried 5-0. VII. Consent Calendar A. Clerk’s List B. Aspen Estates by Bill Welch. Adopt Resolution No. 2025-092 amending Resolution CITY COUNCIL MEETING AGENDA October 21, 2025 Page 2 No. 2025-082 relating to the conditional approval of the Development Agreement for Aspen Estates C. Approve T-Mobile lease agreement at 13900 Holly Road, approve license agreement D. Approve T-Mobile lease agreement at 8950 Eden Prairie Road, approve license agreement E. Adopt Resolution No. 2025-093 accepting Staffing for Adequate Fire and Emergency Response (SAFER) grant awarded to the City F. Adopt Resolution No. 2025-094 allowing Cities of Eden Prairie and Bloomington to join cooperative agreement for 911 call handling system G. Adopt Resolution No. 2025-095 supporting legislation allowing municipalities to implement local design standards for municipal state aid roads H. Adopt Resolution No. 2025-096 endorsing Dell Road funding application for the State local road improvement (LRIP) grant program I. Approve Change Order 1 for Well 10 Rehab with Keys Well Drilling J. Approve Change Order 1 for Well 16 Rehab with Keys Well Drilling K. Approve professional services agreement for low salt parking lot design project at City Center with Bolton & Menk L. Award Contract for traffic signal 12B and 14K improvements to Egan Company M. Award construction contract for reconditioning of the City’s Red Oak Sanitary Sewer Lift Station No. 11 to Krueger Excavating N. Approve professional services agreement for 2027-2029 Pavement Evaluation with AET O. Approve lease agreement with Jillian Davis for operation of a bookstore at Dorenkemper property P. Authorize agreement with SkyGlow Drone Productions for July 3 Drone Show Q. Approve professional services agreement for tax advisory services for Water Treatment Plant ground source heat pump project with Deloitte Tax, LLP MOTION: Nelson moved, seconded by Toomey, to approve Items A-Q on the Consent Calendar. Motion carried 5-0. VIII. Public Hearings and Meetings CITY COUNCIL MEETING AGENDA October 21, 2025 Page 3 A. Valley View Hotel Development by CSM Lodging Acquisitions. Adopt Resolution No. 2025-097 for Guide Plan Change from Medium Density Residential, Parks and Open Space, and Office to Parks and Open Space on 53.01 acres and Commercial on 6.59 acres, Adopt Resolution No. 2025-098 for Planned Unit Development (PUD) Concept Review on 6.59 acres, Approve first reading of Ordinance for PUD District Review with Waivers on 6.59 acres and Zoning District changes from Rural to Parks and Open Space on 53.01 acres and Rural to C-Regional Service on 6.59 acres, adopt Resolution No. 2025-099 for a Preliminary Plat of one parcel into 2 lots and 1 outlot on 59.6 acres, and adopt Resolution No. 2025-100 supporting Park Dedication Fees on 6.59 acres Getschow explained that CSM is requesting approvals necessary to develop the 59.6 acres of land at the NE corner of Valley View Road and Interstate 494 into a 157-room hotel and an 8,000 sq ft restaurant. The hotel and restaurant will occupy 6.59 acres, and the northern 53 acres will be acquired by the City to be preserved as parks and open space. Approvals necessary include a comprehensive plan amendment, zoning district change, preliminary plat, Planned Unit Development, and site plan. John Ferrier, Vice President of Architecture and Development, CSM Corporation, located at 500 Washington Avenue in South Minneapolis, introduced himself. Mr. Ferrier detailed the history of the Residence Inn. He explained the reasoning behind the requested waivers for building height, shoreland setback, and the shore impact zone. Additionally, the application includes requests for zoning and land use changes to become Regional Commercial and Parks and Open Space designations. Lastly, Mr. Ferrier showed various renderings of the proposed building. Toomey asked about the status of the Bald Eagle’s nest discussed at the Planning Commission meeting. Mr. Ferrier stated that three different groups investigated the property, and no group could find a nest. Toomey noted the nest may be more visible as the leaves fall. Mr. Ferrier pointed out that there are many fallen trees on the property, and they believe that the nest was in a fallen tree. Toomey thanked the developers for the retention of heritage trees. She asked about the size of the retaining walls. Mark Kronbeck, Principal Landscape Architect, Alliant Engineering, stated the highest point is 22 feet. Concrete modular block is the planned material. Bart Knutsen, 7120 Willow Creek Road, pointed out the beauty of the property as it stands. He suggested the building utilize hills to screen the building from folks viewing the lake. Bruce Paradis, 12530 Beach Circle, asked what the plans are for the undeveloped portion of the property. He asked if the plans would add pressure to the lake. CITY COUNCIL MEETING AGENDA October 21, 2025 Page 4 Case asked Staff for clarity on the shoreline ordinance. Klima noted the shoreline ordinance talks about dock rights along the shoreline. The property doesn’t have direct access to Bryant Lake. The City’s portion of the property would maintain its natural condition. Hans Rasmussen, 5540 Queen Avenue South, introduced himself as a representative of UNFI. He offered to answer any questions and explained the history of project discussions. The land has been assessed as developable land. MOTION: Nelson moved, seconded by Freiberg, to close the public hearing. Motion carried 5-0. Case asked if there is any plan to connect the property to existing trail systems. Klima stated the topography doesn’t allow for an access point or parking lot. There is potential to partner with the schools to access low-impact amenities such as a trail. Case stated the school could use the area for educational purposes. Case asked what the plans are for the current Residence Inn building. Mr. Ferrier stated the developers are open to multiple options, such as reusing or redeveloping the buildings. Nelson asked what clientele would be utilizing the new development. Scott Cross, General Manager of Residence Inn, stated that their model is attractive to long-term guests or international contractors. They offer one- to two-night stays on occasion. Narayanan asked if the restaurant has a drive-thru. Mr. Ferrier stated the restaurant doesn’t include a drive-thru. MOTION: Freiberg moved, seconded by Toomey, to adopt Resolution No. 2025- 097 for a Comprehensive Guide Plan Change from Medium Density Residential, Parks and Open Space, and Office to Parks and Open Space on 53.01 acres and Commercial on 6.59 acres, adopt Resolution No. 2025-098 for a Planned Unit Development (PUD) Concept Review on 6.59 acres, approve the first reading of an Ordinance for a PUD District Review with waivers on 6.59 acres and Zoning District changes from Rural to Parks and Open Space on 53.01 acres and Rural to C-Regional Service on 6.59 acres, adopt Resolution No. 2025-099 for a Preliminary Plat of one parcel into 2 lots and 1 outlot on 59.6 acres, adopt Resolution No. 2025-100 In Support of Park Dedication Fees on 6.59 acres, and direct Staff to prepare Development Agreement incorporating Staff and Commission recommendations and Council conditions. Narayanan asked what the basis was for the cited vibration impacts on the current Residence Inn building from the light rail. Mr. Ferrier stated they CITY COUNCIL MEETING AGENDA October 21, 2025 Page 5 completed multiple studies on the topic with the Metropolitan Council, which confirmed the concern for vibration impacts. VOTE ON THE MOTION: Motion carried 5-0. Getschow noted Mr. Knutsen asked questions about elevation during the public hearing. He asked the developer to show the resident sightline photos of the proposed building to address his concerns. Case added that the building will be inset in a manner to absorb most of the additional 12 feet of height. Mr. Ferrier stated little to no visual impact on the surrounding areas is expected due to setbacks, berming, natural slopes, and landscaping. B. Roers Eden Prairie Apartments by Roers Companies. Adopt Resolution No. 2025- 101 for Guide Plan Change from Industrial Flex Tech to Medium High Density Residential on 5.86 acres, adopt Resolution No. 2025-102 for PUD Concept Review on 5.86 acres, approve first reading of Ordinance for a PUD District Review with Waivers on 5.86 acres, and Zoning District Change from Office to RM-2.5 on 5.86 acres Getschow explained that Roers Companies proposed to demolish an existing five- story office building at 6436 City West Parkway and construct a 195-unit apartment building at that location. The approvals necessary include a comprehensive plan amendment, zoning district change, Planned Unit Development Concept Review, and PUD District Review with waivers, and a site plan. Nick Asta, Developer at Roers Companies, detailed the unique goals and abilities of Roers. The project is technically transit-oriented. The construction timeline is similar to that of the light rail. Case asked how long the trail will be from the light rail station. Klima noted there are two alternatives for locations, and the City is working to determine the best design fit. It is likely one-quarter to one-third of a mile wide. Justin Merkovich, JLG Architects, noted the project was unanimously approved by the Planning Commission. He detailed the reasoning for the developer’s request for density, setback, height, and parking waivers. Case asked if folks could use nearby parking lots in case of overflow parking. Mr. Merkovich stated there is no additional sparking space available within the property lines. The area has ample parking for other uses, and they have been working closely with other property owners. CITY COUNCIL MEETING AGENDA October 21, 2025 Page 6 Mr. Merkovich explained the historical context of the site and showed external renderings of the site. The project is uniquely placed to utilize public transit. Toomey noted her appreciation of the curvature of the building. She asked what was done with the demolished materials. Mr. Asta stated that any demolished materials will be recycled. Toomey stated she would like to see more definition on the top floors. Case pointed out the importance of top, middle, and bottom visual interest. No one wished to address the Council for the public hearing. MOTION: Narayanan moved, seconded by Toomey, to close the public hearing. Motion carried 5-0. Nelson asked if there are plans for a play area, green space, and flowering plants. Mr. Merkovich explained that the plans exceed requirements for exterior materials, landscaping, and open space. The outdoor space includes pools, a dog run, and potential saunas. Narayanan asked if there were solar panels. Mr. Merkovich stated that they have determined the building can benefit from solar panels. They hope to use the solar to offset gas use and work toward a fully electric building. Freiberg asked if the proposed building would be the tallest building in the area. Mr. Merkovich confirmed there are other taller buildings nearby. MOTION: Narayanan moved, seconded by Toomey, to adopt Resolution No. 2025-101 for a Comprehensive Guide Plan Change from Industrial Flex Tech to Medium High Density Residential on 5.86 acres, adopt Resolution No. 2025-102 for Planned Unit Development (PUD) Concept Review on 5.86 acres, approve the 1st Reading of an Ordinance for a PUD District Review with waivers on 5.86 acres and Zoning District change from Office to RM-2.5 on 5.86 acres on 6.59 acres, and direct Staff to prepare Development Agreement incorporating Staff and Commission recommendations and Council conditions. Case noted residents have expressed concerns about multi-family housing being sold off and flipped. Mr. Asta stated Roers is both a developer and a building management company, and their investors support the work because of the combination. The TIF documents show that Roers is committed to the building for the long run. VOTE ON THE MOTION: Motion carried 5-0. C. Roers Eden Prairie Apartments Redevelopment Plan Modification, Establishment CITY COUNCIL MEETING AGENDA October 21, 2025 Page 7 of TIF District, and TIF Plan Getschow explained that Roers Apartments is requesting Tax Increment Financing (TIF) for Roers Eden Prairie Apartments located at 6436 City West Parkway. Roers Apartments is a 195-unit mixed-income apartment project that meets the criteria for a new Housing TIF District. The project will be developed in one phase. The project proposes to include 20 percent of the units affordable to residents earning at or below fifty percent of the Area Median Income (AMI). An additional five percent of the units, which is 10 units, will be inclusionary housing units as required by City Code and will be affordable to residents earning at or below 80 percent of AMI. The remaining 146 units will be market rate. Getschow explained that the request necessitates a Redevelopment Plan modification, creation of a new TIF District No. 27, and a TIF Plan for Roers Apartments. The TIF Plan for TIF District No. 27 is the City’s planning document for the district. It spells out the objectives and policies for the district, identifies the geographic boundaries, and sets the maximum budgetary authority for the district. This planning document allows for the creation of a new TIF district. Approval of the TIF Plan does not grant any specific TIF assistance to the property owner. Assistance is granted through a separate TIF agreement between the HRA and the developer. Case explained the importance of offering affordable housing in a community and how TIF works and benefits the City. No one wished to address the Council for the public hearing. MOTION: Toomey moved, seconded by Nelson, to close the public hearing, direct staff to include the Redevelopment Plan Modification for Redevelopment Project Area No. 5, establishment of TIF District No. 27, and adoption of a TIF plan on a future City Council meeting agenda, and recommend that staff include the TIF Plan and the TIF Development Agreement on a future HRA meeting agenda. Motion carried 5-0. D. Approval of 2025 special assessments, adopt Resolution No. 2025-103 approving special assessments Getschow pointed out that each year, the City Council holds a public hearing to consider levying the Special Assessments that have been identified over the previous 12 months. This year, the Council will address a list of projects and supplemental assessments for such things as connection fees, sanitary sewer and water access charges, removal of tall grass and weeds, and removal of trees. Staff recommends Council approve the list of assessments. The City Council established the amount to be assessed for the Fall 2025 assessment hearing at its regular meeting on September 16, 2025. The total amount proposed to be assessed in 2025 is $64,596. CITY COUNCIL MEETING AGENDA October 21, 2025 Page 8 No one wished to address the Council for the public hearing. MOTION: Freiberg moved, seconded by Narayanan, to close the public hearing and adopt Resolution No. 2025-103 approving all Special Assessments present in the fall of 2025. Motion carried 5-0. IX. Payment of Claims MOTION: Toomey moved, seconded by Narayanan, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” X. Ordinances and Resolutions XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports A. Reports of Council Members 1. Diwali – Councilmember Narayanan Narayanan explained that Diwali is a cultural celebration symbolizing the victory of light over darkness. Many American states, schools, and other entities recognize Diwali as a legal holiday. He encouraged folks to wish the Indian community well for their celebration. B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director 1. Approve purchase of 7955 Wallace Road for the utilities division Ellis explained that at the March 18, 2025, City Council Workshop, Klima presented information related to the potential redevelopment of the 60- acre Danfoss site. During that discussion, Ellis presented a proposal for the City to purchase the 2.16-acre Danfoss-owned property at 7955 Wallace Road to satisfy ongoing equipment and material storage needs for the Utilities Division. This property contains a 26,548 square-foot industrial CITY COUNCIL MEETING AGENDA October 21, 2025 Page 9 building and sits on the far western edge of the Danfoss campus on its own lot. At that meeting, the City Council expressed support for Staff moving forward. This topic was again discussed with the Council at the October 7, 2025, City Council meeting, where members reaffirmed support for negotiating a purchase agreement to acquire the property. This property purchase will be funded by Water, Wastewater, and Stormwater Enterprise funds since the Utilities Division will be the user of the building, as well as CIP funding. Narayanan pointed out that the building is a great fit for the City’s needs. MOTION: Nelson moved, seconded by Narayanan, to approve the purchase agreement for 7955 Wallace Road and authorize the City Manager to execute any documents necessary to close the transaction and purchase the property on behalf of the City. Motion carried 5-0. F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment MOTION: Toomey moved, seconded by Narayanan, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 8:29 p.m. Respectfully submitted, _______________________ Sara Potter, Administrative Support Specialist City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.A. Department: Police/Support Unit ITEM DESCRIPTION Clerk’s License Application List REQUESTED ACTION Approve the licenses listed below for 2025 and 2026 SUMMARY Commercial Kennel – New Ownership Destination Pet LLC Formerly: Hound Dog Pet Hotel LLC DBA: Hound Dog Pet Hotel 13013 Valley View Road On-Sale & Sunday Liquor License – New Ownership Licensee Name: Eden Prairie Sports Bar Inc Formerly: Famous Craft Concepts LLC DBA: Champps Address: 8010 Glen Lane Approval is contingent upon passing final inspections and receiving approval by MN Department of Public Safety – Alcohol & Gambling Enforcement and Hennepin County Health City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.B. Department: Rick Getschow, City Manager ITEM DESCRIPTION Adopt Resolution of Support for Suburban Transit Providers REQUESTED ACTION Move to: Adopt Resolution of Support for Suburban Transit Providers SUMMARY The City of Eden Prairie has been a member of SouthWest Transit since 1986, when Chaska, Chanhassen and Eden Prairie made the decision to opt out of the Metropolitan Transit Commission. They formed their own transit service- SouthWest Metro Transit through a joint power’s agreement. This resolution highlights the importance of maintaining this “opt-out” system- one that supports economic vitality, environmental sustainability, and the overall quality of life for our west metro communities. It also reaffirms the critical role of Suburban Transit Providers, including SW Transit, and the governance model that ensures local communities have a direct voice in shaping solutions that reflect evolving demographics and local priorities. With conversations at the Legislature regarding the future of regional transit, this resolution is intended to help ensure that Eden Prairie and other communities served by suburban transit providers have a voice in decisions that affect public transit. Identical resolutions have been adopted by the cities of Chaska and Chanhassen. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-___ A RESOLUTION SUPPORTING SUBURBAN TRANSIT PROVIDERS WHEREAS, the City of Eden Prairie is currently served by Southwest Transit, a high- performing, locally governed transit agency; WHEREAS, Southwest Transit has been consistently recognized for its efficiency, innovation, and customer satisfaction, and has successfully adapted service levels and innovations to meet the unique needs of southwest suburban communities; WHEREAS, the opt-out transit model has allowed cities like Eden Prairie to maintain local oversight, ensuring accountability, flexibility, and a direct connection to the residents who rely on and fund the service; WHEREAS, a proposal under consideration of the Minnesota Legislature aims to eliminate suburban transit agencies and consolidate transit operations under Metro Transit, effectively removing local control and potentially diminishing service quality and responsiveness for suburban communities; WHEREAS, a one-size-fits-all regional model could limit the ability of Southwest Transit to respond to changing demographics, employment patterns, and ridership preferences in communities like Eden Prairie; WHEREAS, local control is essential for ensuring responsible use of taxpayer dollars, timely innovation, and equitable service tailored to specific community needs; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie encourages the Minnesota Legislature, the Governor, and the Metropolitan Council to continue working in partnership with suburban transit communities to preserve and strengthen a transit system that respects local governance, builds on past success, and reflects the diverse needs of the region. Therefore the City of Eden Prairie does not support any proposal to eliminate opt-out transit services, recognizing their essential role in providing responsive, high-quality transportation for our residents; and urges legislation that supports fair and equitable distribution of sales tax. ADOPTED by the Eden Prairie City Council this 18th day of November, 2025. _____________________________ Ronald A. Case, Mayor ATTEST: __________________________ David Tiegland, City Clerk City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.C. Department: Police Department ITEM DESCRIPTION Approval of Change of Premises Permit for Lawful Gambling to be conducted by the Eden Prairie Hockey Association REQUESTED ACTION Move to: Adopt Resolution Approving Change of Premises on Permit for Lawful Gambling to be Conducted by the Eden Prairie Hockey Association SUMMARY The Eden Prairie Hockey Association (EPHA) has been approved for four premises permits to conduct lawful gambling in the City. EPHA currently operates lawful gambling at Champps Kitchen & Bar, Old Chicago, X-Golf Eden Prairie, and T.J. Hooligan’s Eden Prairie. EPHA recently approached the City regarding its desire to relocate one of its premise permits (X-Golf Eden Prairie) to a new location at Applebee’s Grill and Bar in Eden Prairie. City approval is necessary before EPHA’s application can be submitted to the Gambling Control Board. EPHA must still complete the full application process and obtain approval from the Gambling Control Board before any lawful gambling may occur at this new site. EPHA has met the requirements of City Code § 5.40 and staff recommends approval of issuance of the premises permit for Applebee’s Grill and Bar. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-__ A RESOLUTION APPROVING CHANGE OF PREMISES ON PERMIT FOR LAWFUL GAMBLING TO BE CONDUCTED BY THE EDEN PRAIRIE HOCKEY ASSOCIATION WHEREAS, Eden Prairie Hockey Association (EPHA) currently holds approved premises permits from the City to conduct lawful gambling at four locations in the City: Champps Kitchen & Bar, Old Chicago, T.J. Hooligan’s and X-Golf Eden Prairie; WHEREAS, EPHA has cancelled their lease with X-Golf Eden Prairie, and is submitting an application to the Minnesota Gambling Control Board to instead conduct lawful gambling at the following location within the city limits of the City of Eden Prairie, Minnesota: Applebee’s Grill and Bar 8421 Joiner Way Eden Prairie, MN 55344 (the “Premises”); and WHEREAS, EPHA’s application requires that the City approve the premises permit for the Premises; WHEREAS, EPHA will be responsible for operating and managing the lawful gambling activity on the Premises and must comply with all applicable requirements of state law and Eden Prairie City Code § 5.40. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota that, pursuant to Minnesota Statutes Section 349.213, subd. 2(1) and Eden Prairie City Code § 5.40, the City Council does hereby approve the issuance of a Premises Permit to Eden Prairie Hockey Association to conduct lawful gambling at the Premises described above and directs the City Clerk to certify a copy of this resolution for Eden Prairie Hockey Association for inclusion with the state application. ADOPTED by the Eden Prairie City Council this 18th day of November, 2025. _____________________________ Ronald A. Case, Mayor ATTEST __________________________ David Tiegland, City Clerk City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.D. Department: Parks and Recreation ITEM DESCRIPTION Agreement with the Minnesota Department of Natural Resources and the City of Eden Prairie to replace the fishing pier at Round Lake with a new structure in 2026. REQUESTED ACTION Move to adopt a Resolution and agreement with the Minnesota Department of Natural Resources for the purchase and installation of a new pier at Round Lake Park in 2026. SUMMARY Staff recommend entering into an agreement with the Minnesota Department of Natural Resources to purchase and install a new pier at Round Lake Park. The pier would replace the existing one with a similar design and include improvements for better access with the changing water levels. The Minnesota Department of Natural Resources will purchase all materials for construction, and the City of Eden Prairie will complete the construction and installation. The project will provide important public access for both fishing and paddlers and be ADA accessible. ATTACHMENTS Resolution Map of pier location at Round Lake Park Agreement CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-__ A RESOLUTION FOR THE REPLACEMENT AND MAINTENANCE OF THE ROUND LAKE PUBLIC FISHING PIER. WHEREAS, the City of Eden Prairie, Minnesota (the “City”) and the State of Minnesota Department of Natural Resources (the “DNR”), desire to replace the aging public fishing pier located on Round Lake (the “Pier”); and, WHEREAS, the DNR has prioritized replacing the Pier due to age, current condition, history of rehabilitation, and ADA accessibility; and, WHEREAS, the cost to construct and deliver the Pier will be covered 100% by the DNR; and, WHEREAS, the cost of installation and ongoing maintenance of the Pier and the cost of removal and disposal of the existing pier will be covered 100% by the City; and, WHEREAS, this matter was considered at the City Council meeting on November 18, 2025. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Eden Prairie, Minnesota that after due consideration, the Mayor and City Council hereby authorize Amy Markle, Parks and Recreation Director, to sign and enter into a Land Use, Operations and Maintenance Cooperative Agreement with the Minnesota Department of Natural Resources for reconstruction and maintenance of the Round Lake Public Fishing Pier located at Round Lake Park. ADOPTED by the City Council of the City of Eden Prairie this 18th day of November, 2025. ____________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk ¯400 Feet Scale: 1:4,800 Round Lake Fishing Pier Hennepin County Exhibit A Minnesota Department of Natural Resources Parks and Trails | Area 3B 1200 Warner Road Saint Paul, MN 55106 R o u n d L a k e CarnelianLnRoundLake Rd KilmerAve ParkCirRoundLake RdRoundLake RdBridlewoodCvEvener Way Lorence Way Meadow LnPark Cir H u n t e r s R u n Luther Way Co n s t i t u t i o n A v e W 72nd S t Heritage RdRo u n d La k e R dHames WayCarnelian Ln Va l l e y V i e w R d Page 1 of 7 State of Minnesota Cooperative Agreement ROUND LAKE PUBLIC WATER ACCESS COOPERATIVE AGREEMENT BETWEEN THE STATE OF MINNESOTA AND EDEN PRAIRIE This Agreement is between the State of Minnesota, acting through its Commissioner of the Department of Natural Resources (“State”) and city of Eden Prairie, (“City”). Recitals The Commissioner of Natural Resources has the authority, duty, and responsibility under Minnesota Statutes Section 97A.141 to provide public water access on lakes and rivers, where access is inadequate. Under Minnesota Statutes § 471.59, subd. 10, the State is empowered to engage such assistance as deemed necessary. The State and City have determined that an accessible multi-purpose public dock on Round Lake is a high priority under the state public water access program, boaters, and paddlers. The dock will be located on City-owned land at Sec. 08, T116, R22, within Round Lake Park in Eden Prairie. The State and the City desire to cooperate in the purchase and installation of the dock on Round Lake. The City Council has authorized the City to enter into this agreement. Agreement Term of Agreement Effective Date: October 31, 2025, or the date the State obtains all required signatures under Minn. Stat. § 16C.05, subd. 2, whichever is later. Expiration Date: December 31, 2045, or until all obligations have been satisfactorily fulfilled, whichever occurs first. Agreement between the Parties State’s Duties and Responsibilities. The State shall: Review and approve the accessible multi-purpose dock design and plans. Page 2 of 7 Provide personnel and equipment when feasible to assist with the installation of the dock. Review and approve any signs before they are placed at the facility by the City. Assist the City with major structural repairs of the dock, which include float replacement, frame repair and replacement of sections, if required. The State reserves the right to inspect the dock to ensure that the City complies with the terms of this Agreement. City’s Duties and Responsibilities. The City shall: Comply with all local, state, and federal laws, regulations, rules, and ordinances which may apply to the management, operation, and maintenance of the accessible multi-purpose dock. Obtain any permit or license which may be required for the dock. Maintain and ensure the concrete or asphalt footing and approach at the shoreline connecting the dock to the shore is in good working order. Maintain and ensure a hard surfaced, accessible route/sidewalk/pathway which meets accessible requirements of less than a 5% gradient, 2% cross slope connecting the dock to a designated load/unload area directly adjacent to the accessible pathway. The City agrees to comply with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. 12101 et seq.) and all applicable regulations and guidelines. Provide personnel and equipment to install the dock, and request assistance from the State as needed. Install reflectors on the dock assembly so that it is visible from any approaching angle at all times of the year. Keep the dock and related facilities free and open every day during open water season in conjunction with the City’s established operational months and hours for a facility of this type. The City may close the dock for emergencies, or for other reasons, without prior written consent of the State. The City shall notify the State within 72 hours of the closing of the dock for emergency reasons or if the facility will remain closed longer than 72 hours. Provide free and adequate parking in the vicinity for the dock including at least one (1) designated accessible space for persons with disabilities. Provide police protection and patrols for the dock in accordance with the City’s established police department policies for a facility of this type. Install appropriate signage for the site as approved by the State. Maintain the facilities and keep them in good and sanitary order in accordance with the City's established practices for maintenance of City facilities. Additionally, the City shall provide all necessary routine maintenance and minor repairs including, but not limited to, the repair or replacement of decking and railings. The State shall assist the City with major Page 3 of 7 structural repairs subject to the availability of funding according to the provisions of Article 3. Take action no earlier than October 15th of each year to protect the dock from damage caused by ice action. This may include moving the dock to a protected location or disconnecting it from shore. The City will ensure the dock remains visible while moored via dock reflectors and/or reflective signage. The City shall return the dock to its original location in a usable condition no later than May 1st of each year. Follow Minnesota DNR’s Operational Order 113, which requires preventing or limiting the introduction, establishment and spread of invasive species during activities on public waters and DNR-administered lands. Operational Order 113 is incorporated into this Agreement by reference and can be found at https://files.dnr.state.mn.us/assistance/grants/habitat/heritage/oporder_113.pdf. 2.2.12.1 The City shall prevent invasive species from entering or spreading within a project site by cleaning equipment and clothing prior to arriving at the project site. 2.2.12.2 If equipment or clothing arrives at the project site with soil, aggregate material, mulch, vegetation (including seeds) or animals, it shall be cleaned with tools or equipment furnished by the City (such as brush/broom, compressed air, or pressure washer) at the staging area. 2.2.12.3 The City shall dispose of material and debris cleaned from equipment and clothing at an appropriate location. If the material cannot be disposed of onsite, then the material must be secured prior to transport (such as a sealed container, covered truck, or wrap with tarp) and legally dispose of offsite. 2.2.12.4 The City shall ensure that all equipment and clothing used for work in public waters has been adequately decontaminated for aquatic invasive species. All equipment and clothing including but not limited to waders, vehicles and boats that are exposed to any public water of the state must be thoroughly cleaned and drained of all water before transport to another location. Follow pollinator best management practices and habitat restoration guidelines pursuant to Minn. Stat. 84.973 for all habitat restorations and enhancements conducted on DNR lands and prairie restorations on state lands or on any lands using state funds. Practices and guidelines ensure an appropriate diversity of native species to provide habitat for pollinators through the growing season. Funding The State shall provide funding for its responsibilities under §2 of this Agreement through the standard internal purchasing process including, but not limited to a separate requisition in which funds will be encumbered. The total obligation of the State for its responsibilities under §2 of this Agreement shall be limited to the amount of funds legislatively appropriated and administratively allocated to this project. No additional funding will be provided, unless agreed upon by all parties and an amendment to this Agreement is completed and executed. Page 4 of 7 Authorized Representatives The State’s Authorized Representative is Rachel Henzen, 1200 Warner Road, St. Paul, MN 55106, 651-259-5875, rachel.henzen@state.mn.us, or her successor. The City’s Authorized Representative is Amy Markle, 8080 Mitchell Road, Eden Prairie, MN 55344, 952-949- 8440, amarkle@edenprairie.gov or her successor. Assignment, Amendments, Waiver, and Contract Complete. Assignment. The City may neither assign nor transfer any rights or obligations under this Agreement without the prior consent of the State and a fully executed assignment agreement, executed and approved by the authorized parties or their successors. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the authorized parties or their successors. Waiver. If the State fails to enforce any provision of this Agreement, that failure does not waive the provision or its right to enforce it. Contract Complete. This Agreement contains all negotiations and agreements between the State and the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. Liability Each party agrees that it will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The State’s liability shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes Section 3.736, and other applicable law. The City’s liability shall be governed by Minnesota Statutes Sections 466.01 - 466.15, and other applicable law. State Audits. Under Minn. Stat. § 16C.05, subd. 5, the City’s books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by the State, the State Auditor, or Legislative Auditor, as appropriate, for a minimum of six years from the expiration or termination of this Agreement. Government Data Practices. The City and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, (or, if the State contracting party is part of the Judicial Branch, with the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court as the same may be amended from time to time) as it applies to all data provided by the State under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the City under this Contract. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data governed by the Minnesota Government Practices Act, Minn. Stat. Ch. 13, by either the City or the State. If the City receives a request to release the data referred to in this clause, the City must immediately notify and consult with the State’s Authorized Representative as to how the City should respond to the request. The City’s response to the request shall comply with applicable law. Page 5 of 7 Publicity and Endorsement. Publicity. Any publicity regarding the subject matter of this Contract must identify the State as the sponsoring agency and must not be released without prior written approval from the State’s Authorized Representative. For purposes of this provision, publicity includes notices, informational pamphlets, press releases, information posted on corporate or other websites, research, reports, signs, and similar public notices prepared by or for the City individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract. All publicity shall be provided in an accessible format per Minnesota Statute 16E.03, sub. 9. State of Minnesota guidelines for creating accessible electronic documents can be found at the following URL: https://mn.gov/mnit/programs/accessibility/. Endorsement. The City must not claim that the State endorses its products or services. Venue Venue for all legal proceedings out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Hennepin County, Minnesota. Termination Termination. The State or the City may terminate this agreement at any time, with or without cause, upon 30 days’ written notice to the other party. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the City. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the City notice of the lack of funding within a reasonable time of the State’s receiving that notice. Force Majeure Neither party shall be responsible to the other or considered in default of its obligations within this Agreement to the extent that performance of any such obligations is prevented or delayed by acts of God, war, riot, disruption of government, or other catastrophes beyond the reasonable control of the party unless the act or occurrence could have been reasonably foreseen and reasonable action could have been taken to prevent the delay or failure to perform. A party relying on this provision to excuse performance must provide the other party prompt written notice of inability to perform and take all necessary steps to bring about performance as soon as practicable. E-Verify Certification (in accordance with Minn. Stat. § 16C.075). For services valued in excess of $50,000, the City certifies that as of the date of services performed on behalf of the State, City and all its subcontractors will have implemented or be in the process of implementing the federal E-Verify Program for all newly hired employees in the United States who will perform work on behalf of the Page 6 of 7 State. The City is responsible for collecting all subcontractor certifications and may do so utilizing the E-Verify Subcontractor Certification Form available at http://www.mmd.admin.state.mn.us/doc/EverifySubCertForm.doc. All subcontractor certifications must be kept on file with Contractor and made available to the State upon request. Exhibits. The following Exhibits are attached and incorporated into this Contract. In the event of a conflict between the terms of this Contract and its Exhibits, or between Exhibits, the order of precedence is first the Contract, and then in the following order: Exhibit A: Map of Round Lake Exhibit B: City Resolution (The remainder of this page intentionally left blank.) Page 7 of 7 1. State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05 Print Name: ___________________________________ Signature: _____________________________________ Title: _________________________________________ Date: _________________________________________ SWIFT Contract No. _____________________________ 2. City Print Name: ___________________________________ Signature: _____________________________________ Title: _________________________________________ Date: _________________________________________ Print Name: ___________________________________ Signature: _____________________________________ Title: _________________________________________ Date: _________________________________________ 3. State Agency With delegated authority Print Name: ___________________________________ Signature: _____________________________________ Title: _________________________________________ Date: ________________________________________ 4. Commissioner of Administration As delegated to The Office of State Procurement Print Name: ___________________________________ Signature: _____________________________________ Title: _________________________________________ Date: ________________________________________ Admin ID: _____________________________________ City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.E. Department: Public Works/Engineering, Lori Haak ITEM DESCRIPTION Approve Cost Share Agreement with Nine Mile Creek Watershed District for Joma Plow Blades (IC# 26802) REQUESTED ACTION Approve Cost Share Agreement with Nine Mile Creek Watershed District for Joma Plow Blades SUMMARY Synopsis City staff became aware of a cost share program with Nine Mile Creek Watershed District (NMCWD) for projects related to chloride reduction. On October 22, 2025, the City was awarded a cost share grant with NMCWD for the purchase of 20 Joma wing blades for City plow trucks. The award is $24,450.00, which is 75% of the $32,599.09 cost for equipment. Background Information Joma plow blades are articulating carbide snowplow blades that increase the ability of plows to respond to differences in the road surface, resulting in a cleaner plowed surface when compared to steel plow blades. This increases physical snow and ice removal thereby reducing the need for chloride application. The blades have other benefits including reduced operator fatigue, longer blade life, and the ability to backdrag the plow to further increase removal efficiency. The City replaced the front blades of its large plow trucks with Joma blades several years ago. In 2024, the wing blade of one plow truck was replaced with a Joma blade as a trial. The Joma wing blade was more efficient than traditional plow blades, so wing blade replacement was recommended for the entire fleet. A September 10, 2025 quote from KRIS Engineering, Inc. for the blades was $32,599.09. Installation of the 20 wing blades will be completed by City crews. Financial Implications The cost will be paid from the Street Maintenance budget. Under the terms of the Cost Share Agreement, NMCWD will reimburse the City seventy-five (75) percent of the cost of equipment. The September 10, 2025 quote from KRIS Engineering, Inc. for the blades was $32,599.09. ATTACHMENTS Attach 1 – Cost Share Agreement with NMCWD 1 NINE MILE CREEK WATERSHED DISTRICT COST SHARE PROGRAM Cost Share Agreement between NINE MILE CREEK WATERSHED DISTRICT and the City of Eden Prairie This cost-share agreement, for support of water resource protection and education through the Nine Mile Creek Watershed District cost-share program, is entered into between Nine Mile Creek Watershed District, a public body with purposes and powers set forth at Minnesota Statutes Chapters 103B and 103D (NMCWD), and the City of Eden Prairie (Eden Prairie), a Minnesota municipal corporation. The purpose of this agreement is to provide for reimbursement by NMCWD of a portion of the cost of snow-plow retrofits by Eden Prairie (the Project). NMCWD has determined the amount of cost-share funding it will contribute on the basis of the water-quality improvement, public education and demonstration benefits expected to be realized. NMCWD commits to reimburse Eden Prairie in accordance with the terms and on satisfaction of the conditions of this agreement. 1.Scope of Work Eden Prairie will purchase, install and utilize Joma Wing Blades as described in the quote attached hereto as Exhibit A on 20 city-owned snow plows (the Project) Exhibit A is attached to and incorporated into this agreement as term hereof. Eden Prairie will submit to NMCWD at least one report that includes a narrative describing the construction of the Project, a description of and receipts documenting eligible costs incurred including in-kind contributions, a description of any changes made or expected to the Project and photographs documenting installation and use of the snow-plow blades (Project Report). A final Project Report must be submitted to NMCWD by December 1, 2026. 2.Contractor Eden Prairie will contract for the purchase in accordance with Exhibit A and will or complete the Project itself. In completing the Project, Eden Prairie will ensure that no person is excluded from full employment rights or participation in or benefits of any program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public-assistance status or national origin, and that no person protected by applicable federal or state laws, rules or regulations against discrimination is subject to discrimination. 3.Reimbursement On receipt and approval of a Project Report and determination by NMCWD that the Project is complete in accordance with this agreement, NMCWD will reimburse Eden Prairie seventy-five (75) percent of Eden Prairie’s eligible costs of the purchase of the equipment described in Exhibit A. Reimbursement under this agreement will not exceed $24,450. 2 NMCWD has determined that partial performance of obligations under section 1 of this agreement may confer no or limited benefit on NMCWD. As a result, NMCWD may withhold 10 percent of any reimbursement under this section 2 until NMCWD has confirmed substantial completion of the Project. Further, absent NMCWD’s written concurrence to an extension of a timeframe established in this agreement, NMCWD’s commitment to provide reimbursement will be void after the passage of any deadline for action on the part of Eden Prairie’s stated herein. 4. Right of Access Eden Prairie will cooperate with NMCWD in allowing members of the public periodically to view the Project in the company of a NMCWD representative. 5. Maintenance Eden Prairie will continue the Project for a minimum of five years from the date construction is complete in accordance with the Maintenance Plan attached as Exhibit B. If Eden Prairie fails to continue and complete the Project, NMCWD will have a right of reimbursement of all amounts paid to Eden Prairie, unless NMCWD determines that the failure to continue and complete the Project was caused by reasons beyond Eden Prairie’s control. 6. Acknowledgment and Publicity Any publicly distributed or displayed printed or electronic documents or other text display regarding the Project will properly acknowledge the funding provided by NMCWD. Eden Prairie will cooperate with NMCWD to seek publicity and media coverage of the Project. Eden Prairie will permit NMCWD, at its cost and discretion, to place reasonable signage on Eden Prairie’s property informing the general public about the Project and NMCWD’s cost-share program. 7. Independent Relationship NMCWD's role under this agreement is solely to provide funds to support the performance of voluntary work by Eden Prairie that furthers the purposes of NMCWD. Eden Prairie acts independently and selects the means, method and manner of constructing the Project. Eden Prairie is not the agent, representative, employee or contractor of NMCWD. 8. Effective Date; Termination; Survival of Obligations This agreement is effective when fully executed by all parties and expires three years thereafter. NMCWD retains the right to void this agreement if the Project is not completed in accordance with the terms of this agreement through November 30, 2030. Upon issuance by NMCWD of notice of NMCWD’s determination to void this agreement, Eden Prairie will not receive any further reimbursement for work subject to this agreement, unless NMCWD extends the construction- completion period. All obligations that have come into being before termination, specifically including obligations under paragraphs 3, 4 and 5, and Exhibit B shall survive expiration. 3 9.Subcontract and Assignment Eden Prairie will not assign, subcontract or transfer any obligation, right or interest in this agreement or the Project without the written consent of NMCWD. Written consent to any subcontract, assignment or transfer will not relieve Eden Prairie of responsibility to perform under this agreement. 10.Indemnification Eden Prairie will indemnify, defend and hold harmless NMCWD, its officers, board members, employees and agents from any and all actions, costs, damages and liabilities of any nature to the degree that they are the result of the Eden Prairie’s, a subcontractor’s or an assignee’s negligence in connection with the Project or the result of other action or inaction by the Eden Prairie, a subcontractor or an assignee that is the basis for Eden Prairie’s, the subcontractor’s or the assignee’s liability in law or equity with respect to the Project. 11.Remedies; Immunities Only contractual remedies are available for a party’s failure to fulfill the terms of this agreement. Notwithstanding any other term of this agreement, NMCWD and Eden Prairie waive no immunities in tort. No action or inaction of a party under this agreement creates a duty of care for the benefit of any third party and this agreement creates no right in and waives no immunity, defense or liability limitation with respect to any third party. 12.Compliance With Laws Eden Prairie is responsible to secure all permits and comply with all other legal requirements applicable to the construction and maintenance of the Project. 13.Notices Any written communication required under this agreement shall be addressed to the other party as follows: To NMCWD: Administrator Nine Mile Creek Watershed District 12800 Gerard Drive Eden Prairie, MN 55346 Eden Prairie: Lori Haak City of Eden Prairie 4 8080 Mitchell Road Eden Prairie, MN 55346 14.Waiver NMCWD's failure to insist on the performance of any obligation under this agreement does not waive its right in the future to insist on strict performance of that or any other obligation. Notwithstanding any other term of this agreement, NMCWD waives no immunities in tort. This agreement creates no rights in and waives no immunities with respect to any third party. 15.Venue and Jurisdiction The agreement will be construed under and governed by the laws of the State of Minnesota. Venue and jurisdiction for any legal action hereunder will be Hennepin County, Minnesota. Intending to be bound, the parties hereto execute and deliver this agreement. Eden Prairie Date: Ron Case, Mayor Date: Rick Getschow, City Manager Date: Erica Sniegowski, Administrator Approved as to form and execution NMCWD counsel 5 Exhibit A Quote – Joma plow blades Quote Date 09/10/2025 Quote # 16364 Name / Address City of Eden Prairie 8080 Mitchell Rd Eden Prairie, MN 55344-2203 US Ship To City of Eden Prairie 15150 Technology Dr Eden Prairie, MN 55344-2272 US 1988 247th St Saint Augusta, MN 56301-6200 Fax # or E-mail E-mail Terms Net 30 Rep JS ATTN Jake Sandvig Phone # Phone # (320) 251-4558 Fax # (320) 251-0018 www.krisengineering.com Total Sales Tax (0.0%) DescriptionQty Unit Price Total jsandvig@edenprairie.org JOMA 6000x3 3ft Edge (29#)32 412.94 13,214.08T JOMA 6000x4 4ft Edge (38#)16 550.59 8,809.44T SS STRAP36 3ft Strap for JOMA or Sno-Shock, {5/8PB or 5/8C bolt}, 19# 32 55.85 1,787.20T SS STRAP48 4ft Strap for JOMA or Sno-Shock, {5/8PB or 5/8C bolt} 25# 16 74.46 1,191.36T JOMA BS23902MH 3ft Back Support, 3/4"x4"x35-3/4" SBFC (25#)32 56.72 1,815.04T JOMA BS23901MH 4ft Back Support, 3/4"x4"x47-3/4" SBFC (34#)16 75.63 1,210.08T JOMA 663158PRHX JOMA Curb Bumper, Right Hand, Carbide Impregnation, 5/8P (31#) 16 268.60 4,297.60T Subtotal 32,324.80 Freight (no freight if you pick up at our location in St Augusta)274.29 274.29 ** SEE TERMS ON PAGE # 2 - Quote valid for 5 days. Page 1 Quote Date 09/10/2025 Quote # 16364 Name / Address City of Eden Prairie 8080 Mitchell Rd Eden Prairie, MN 55344-2203 US Ship To City of Eden Prairie 15150 Technology Dr Eden Prairie, MN 55344-2272 US 1988 247th St Saint Augusta, MN 56301-6200 Fax # or E-mail E-mail Terms Net 30 Rep JS ATTN Jake Sandvig Phone # Phone # (320) 251-4558 Fax # (320) 251-0018 www.krisengineering.com Total Sales Tax (0.0%) DescriptionQty Unit Price Total - Prices for JOMA edges, back supports and front straps are valid for in stock items. When stock is gone, price will go up. - Availability: JOMA edges, back supports & front straps in stock at time of Quote. Curb Bumper - approx. 3 weeks ** TARIFF CHARGES PENDING ** for items not in stock Any shipments will be subject to tariff charges which may not be included in this quotation. Additional tariff charges are not yet determined and would be invoiced accordingly at that time. *Tariff charges subject to change, based on rates at time of shipment.” * Thank you for the opportunity to quote Page 2 This Quotation does not include sales tax. $32,599.09 $0.00 6 Exhibit B Maintenance Plan 1.Chloride-related projects. Equipment described in Exhibit A to the agreement must be maintained as follows: a.Equipment will be properly maintained and stored. b.Equipment will be inspected annually, and any problems will be fixed within 30 days of inspection whenever possible. c.Equipment will be calibrated so that application rates are in accordance with the Minnesota Road Salt Manual or the Winter Parking Lot and Sidewalk Manual guidelines. 2.Chloride Management Plan. The two minimum components of the chloride management plan are the designation of an individual authorized to implement the plan and the designation of a Minnesota Pollution Control Agency-certified salt applicator engaged in the implementation of the chloride-use plan for the site. a.Designated Individual This individual is the point of contact for any questions regarding winter maintenance on the site, including chloride application. b.MPCA Certified Applicator To achieve MPCA certification, an applicator must first attend a Smart Salting Training. Nine Mile Creek Watershed District and other organizations host these trainings free of charge throughout the year. The training offers information about best practices for managing snow and ice on roads or parking lots and sidewalks. A test is offered at the end of the workshop to earn Minnesota Pollution Control Agency Level 1 Certification in Snow & Ice Control Best Practices. Additional information about the trainings, including upcoming training dates is available at: www.pca.state.mn.us/water/salt-application-training 3.Monitoring. Grantee will monitor chloride and anti-icing applications and usage for effectiveness of application rates and reductions due to project. 4.Reporting. Grantee will submit to NMCWD annually a written report that describes the maintenance activities performed under the agreement to which this Exhibit is attached, including dates, locations of inspection, maintenance activities performed and photographs of the Project. Grantee will include in the report annual anti-icing usage and chloride use on the site to determine effectiveness of the project. 5.Termination. Eden Prairie’s obligations hereunder will be terminated on November 30, 2030. City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.F. Department: Public Works/Engineering – Adam Gadbois ITEM DESCRIPTION Approve work order with MnDOT under the Master Partnership Contract for the MnDOT Traffic Signal Optimization project (I.C. 26800). REQUESTED ACTION Move to: Approve work order with MnDOT for the MnDOT Traffic Signal Optimization project in the amount of $30,800.00. SUMMARY The MnDOT Traffic Signal Optimization Project will be led and administered by MnDOT staff and involves 32 signals within the Flying Cloud Drive and Eden Prairie Ring Road (Prairie Center Drive and Valley View Drive) area. MnDOT owns nine of the signals, Hennepin County owns 12, and Eden Prairie owns 11. The objectives of this signal optimization project are to review the existing conditions, optimize the signal system timing, implement, and fine-tune the new timing plans. The project will incorporate analysis of the Southwest Light Rail Transit at-grade crossings at Technology Drive and Flying Could Drive and Viking Drive and Flying Cloud Drive. These coordinated signals were last optimized in 2021, and traffic patterns have changed significantly since that time. The 2025-2034 Capital Improvement Plan identifies this work under the Annual Signal Operations and Improvement project. The cost will be funded using State Aid funds. ATTACHMENTS Attach 1 – Work Order Attach 2 – Scope MnDOT Contract Number: 1050151W01 Receivable Work Order – Actual Cost 1 Updated 06/21/2022 STATE OF MINNESOTA WORK ORDER UNDER MASTER PARTNERSHIP CONTRACT State Project (SP) Number: 8825-1212 Trunk Highway (TH) Number: TH 212 & I-494 Project Description: Signal Optimization of 32 intersection on Trunk Highway 212 and I-494 This Work Order Contract is issued under the authority of the State of Minnesota, Department of Transportation (MnDOT) Master Partnership Contract No. 1050151 between the state of Minnesota acting through its Commissioner of Transportation (“State”) and Eden Prairie City, a political subdivision of the State of Minnesota (“Local Government”) and is subject to all applicable provisions and covenants of that Contract which are incorporated herein by reference. Work Order Contract 1. Term of Work Order Contract; Incorporation of Exhibits 1.1. Effective date: This Work Order Contract will be effective on the date that all required signatures are obtained by State, pursuant to Minnesota Statutes Section 16C.05, subdivision 2. The Local Government must not begin work under this Contract until ALL required signatures have been obtained and the Local Government has been notified in writing to begin such work by the State’s Authorized Representative. 1.2. Expiration date: This Work Order Contract will expire on 12/31/2026, or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3. Exhibits: Exhibits A through B [are] attached and incorporated into this Work Order Contract. 2. Nature of Work 2.1. X the blanks below to indicate the nature of the work to be performed. See Article 3. Services Requiring a Work Order Contract, of the Master Partnership Contract for applicable definitions. [ ] Contract Administration [ ] Emergency Services [ X ] Professional/Technical Services [ ] Roadway Maintenance 3. Scope of Work 3.1. The State will perform services under this Work Order summarized generally as follows: THE STATE, WILL PERFORM THE TASKS AND PROVIDE THE DELIVERABLES DESCRIBED IN EXHIBIT B. The locations of the deliverables are stated in Exhibit B, Section C.1.0 in the city of Eden Prairie. 4. Items provided or completed by the Parties 4.1. The following will be provided or completed by the Local Government: The Local Government will work with MnDOT as needed to provide signal system information. 4.2. The following will be provided or completed by MnDOT: MnDOT will provide turning movement counts, analysis of existing intersections, optimization of signal timing, timing plan implementation, and project benefits report, at the locations stated in Exhibit B, C.1.0. 5. Consideration of Payment 5.1. The Local Government will pay for all services performed by the State on an actual cost basis as follows: 5.1.1. The following items will be reimbursable at their actual cost to the State: i. Materials and supplies reasonably needed to perform the work; the current materials handling overhead rate will be added to materials and supplies issued out of inventory; and MnDOT Contract Number: 1050151W01 2 ii. Equipment needed to perform the work, at its rental rate as established by the State; and iii. Actual and reasonable costs of consultants and contractors engaged to perform the work; and iv. Actual salary costs incurred by the State, at the normal rate of pay plus reasonable and customary labor additives. 5.1.2. The State must, upon request of the Local Government, provide documentation showing a breakdown of costs claimed. 5.2. The Local Government’s obligation for all compensation and reimbursements to the State is $30,800.00. 6. Terms of Payment 6.1. The Local Government will be invoiced UPON EXECUTION OF THIS CONTRACT. 6.2. The State will submit signed reports, and the signature will attest that the services have actually been performed, and that the claimed amounts have not been previously claimed or paid. Upon request of the Local Government, the State must provide documentation showing the actual costs incurred. 6.3. When the services have been completed if there are any funds that have not been used for the services, a refund will be made to the Local Government. 6.4. If the actual cost of the services exceeds the estimate an amendment to the work order contract will be executed. 6.5. Per Section 7.4 of the Master Partnership Contract; 6.5.1. The Local Government will pay the State as specified in this work order, and will make prompt payment in accordance with Minnesota law. 6.5.2. Payment by the Local Government. i. The Local Government will make payment to the order of the Commissioner of Transportation. ii. IMPORTANT NOTE: Payment must reference the MnDOT Contract and Work Order Number shown on the face page of this contract and the MnDOT Invoice Number shown on the invoice. iii. Remit payment to the address below: MnDOT Attn: Cash Accounting RE: MnDOT Contract Number 1050151W01 and Invoice Number: 00000##### (see note above) Mail Stop 215 395 John Ireland Blvd St. Paul, MN 55155 7. Authorized Representatives 7.1. The State’s Project Manager, for this Work Order is: Name/Title: Kao Soua Yang, or successor MnDOT – Metro Signal Operations Street Address: 1500 County Road B2 West City State Zip: Roseville, MN 55112 Telephone: 651-775-3203 Email: kaosoua.yang@state.mn.us 7.2. The State’s Project Manager is responsible for overseeing the State’s fulfillment of its obligations under this Work Order, reviewing, providing and approving invoices, resolving disputes related to this Work Order, and for giving or receiving any notices required or permitted by this Work Order. MnDOT Contract Number: 1050151W01 3 7.3. The Local Government’s Project Manager for this Work Order is: Name/Title: Adam Gadbois, Assistant City Engineer, or successor Street Address: 8080 Mitchell Road City State Zip: Eden Prairie, MN 55344 Telephone: 952-949-8314 Email: agadbos@edenprairie.org 7.4. The Local Government’s Project Manager for this Work Order is responsible for overseeing the Local Government’s fulfillment of its obligations under this Work Order, reviewing and approving invoices, resolving disputes related to this Work Order, and for giving or receiving any notices required or permitted by this Work Order. 8. Termination 8.1. Termination by the State or Local Government. The Local Government, the State or the Commissioner of Administration may cancel this Work Order at any time, with or without cause, upon 30 days’ written notice to the other Party. Upon termination, the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 8.2. Termination for Insufficient Funding. The State may immediately terminate this Work Order if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Local Government. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Local Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the Work Order is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Local Government notice of the lack of funding within a reasonable time of the State’s receiving that notice. 9. Additional Provisions 9.1. NONE [THE REMAINDER OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK.] MnDOT Contract Number: 1050151W01 4 LOCAL GOVERNMENT The Local Government certifies that the appropriate person(s) have executed the contract on behalf of the Local Government as required by applicable articles, bylaws, resolutions or ordinances. By: Title: Mayor Date: By: Title: City Manager Date: COMMISSIONER OF TRANSPORTATION, as delegated By: Date: COMMISSIONER OF ADMINISTRATION, as delegated By: Date: MnDOT Contract Number: 1050151W01 5 EXHIBIT A – STANDARD TERMS STANDARD TERMS FOR PROFESSIONAL AND TECHNICAL SERVICES 1. The State will prepare all documents in accordance with Minnesota law, applicable Federal laws and regulations, and geometric design standards for trunk highway plans as described in the current versions of MnDOT Manuals, available through the MnDOT State Aid Division or on the MnDOT website. 2. The State will, as applicable in developing plans, include the standard specifications from the latest edition of MnDOT Standard Specifications for Construction, and all amendments thereto. 3. The State will furnish the personnel, services, supplies, and equipment necessary to properly perform, supervise, and document the work for the project(s). The services of the State to be performed hereunder may not be assigned, sublet, or transferred unless approved in writing by Local Government. This written consent will in no way relieve the State from its primary responsibility for performance of the work. [THE BALANCE OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] Exhibit B 1 MnDOT Contract No. 1054912 Exhibit C: Specification, Duties and Scope of Work A. General Project Purpose The objectives of this signal optimization project are to review the existing conditions, optimize the signal system timing, implement, and fine-tune the new timing plans with available Automated Traffic Signal Performance Measure (ATSPM) data being used in the development of these timing plans. This work plan will be conducted primarily by Contractor’s staff person who will be at the field location and available for field fine- tuning of the signal system at various times of the day. Contractor’s primary staff person, who works on the Synchro computer files, will be the same person who does the field fine-tuning of the signal system. B. Detailed Work Description 1.0 Turning Movement Counts Contractor will conduct turning movement counts as described below 1.1 Conduct 13-hour turning movement counts 1.1.1 All intersections listed in Section C except 5 key intersections below with 18-hour turning movement counts 1.1.2 13-hour turning movement counts will be gathered from 6:00am – 7:00pm 1.1.3 13-hour turning movement counts will be gathered on one weekday (Tuesday, Wednesday, or Thursday) 1.2 Conduct 18-hour turning movement counts 1.2.1 5 key intersections (intersections will be selected by the project team during the project) 1.2.2 18-hour turning movement counts will be gathered from 5:00am – 11:00pm 1.2.3 Used to determine average daily traffic levels and daily volume profiles to assist with day plan schedule development 1.2.4 Project team may shift the 18-hour key locations and/or days 1.3 All counts will be gathered on a typical week (non-holiday, normal school week if schools are nearby) 1.4 Trucks should be counted separately and summarized as a percentage per movement 1.5 Electronic pdf turning movement count files will be submitted as a final deliverable 2.0 Analysis of Existing Intersections Contractor will gather data from the State, County, and City and additional data from field review. Contractor will prepare Synchro models that accurately represents existing conditions for each timing plan that exists in the field. Contractor will: 2.1 Review data provided by the State, County, and City including intersection layouts showing all geometry 2.2 Upload current signal timing parameters from State, County, and City’s Advanced Traffic Management System (ATMS). Current signal timing parameters include: 2.2.1 Time-of-Day (TOD) schedules 2.2.2 Cycle lengths, splits and offsets 2.2.3 Flashing Yellow Arrow (FYA) TOD left turn phasing 2.2.4 Minimum green times 2.2.5 Yellow and All-red times 2.2.6 Walk and Flashing Don’t Walk times 2.3 Review the existing operations in the field during the AM and PM peak periods 2.3.1 Note lengths of turning bays, lane configurations, speed limits, bus stops/signs of pedestrians, and ‘No Turn on Red’ signs Exhibit B 2 2.3.2 Note any unsignalized intersections that may affect the balance of traffic volumes along the corridor 2.4 Prepare traffic volume scenarios using the turning movement counts conducted for this project 2.4.1 Develop different volume scenarios for varying volume levels throughout the day 2.4.2 The peak 15-minutes times four method should generally be used for each movement when developing scenarios for the AM peak, balanced mid-day, and PM peak time periods 2.4.3 During low volume times of the day consider using the average 15-minutes times four method or a percentage reduction of other times of the day, in order to better represent the lower volume levels at these times 2.4.4 Use judgement in smoothing volumes between intersections 2.5 Prepare Synchro models for existing conditions using existing signal timing from the field including all elements included in Section 2.2 2.6 Compare Synchro model results to field observations and calibrate the model as necessary to accurately represent existing conditions 2.7 Work with State, County, and City to gather any available ATSPM data to assess the existing operations of the intersections and develop any additional ATSPM data needed for optimization 2.8 Submit Synchro files to State, County, and City for review and approval 3.0 Optimization of Signal Timing Contractor will develop optimized timing plans for three or more time periods including: AM peak, balanced mid-day, and PM peak. Contractor will: 3.1 Determine the optimal cycle lengths for the timing plans based on Synchro as a starting point then looking at various other cycle lengths to best balance delay and mainline progression 3.2 Evaluate and Determine FYA TOD left turn phasing 3.2.1 FYA TOD decisions will be made utilizing State, County, and City’s FYA TOD spreadsheet tool for the signals that have FYA heads considering: 1 Left turn volumes 2 Opposing through volumes 3 Speed 4 Intersection geometry 3.2.2 Flashing Yellow left turn phasing decisions will need to be incorporated into the analysis of different cycle lengths (based on the number of phases used) 3.3 Develop optimized Synchro files for each optimized timing plan and submit draft files to State, County, and City early for review 3.4 Analyze results from Synchro and consider making cycle length, offset and split changes to improve bandwidth and other measures of effectiveness 3.4.1 Adjust cross street and left turn splits based on timing needs calculated from the 3+2n method 3.4.2 Analyze the walk and flashing don’t walk times in relation to cross street splits at intersections with a large number of pedestrians 3.5 For additional information regarding State’s preferences for signal optimization refer to the supplementary instructional document, ‘Procedure for Contractor Signal Optimization Projects’ 3.6 Use ATSPM data to develop optimized signal timing plans 3.7 Analyze measures of effectiveness results and compare to existing conditions 3.7.1 Consider the impact of Southwest Light Rail Transit (SWLRT) preemption at intersections 1.10, 1.11, and 1.31, and additional traffic on corridor intersections close to SWLRT stations once SWLRT operations begin operations when developing optimized signal timing plans. 3.8 Submit Synchro files, TOD schedules and FYA TOD spreadsheets to State, County, and City for review and approval Exhibit B 3 3.8.1 Provide a summary of notable changes to cycle lengths, FYA TOD left turn phasing, TOD schedules and timing plans 3.8.2 Describe how the optimized timing addresses operations issues discussed at the kick-off meeting 4.0 Timing Plan Implementation Contractor will enter new coordination timing plans and FYA TOD parameters into State, County, and City’s ATMS, download and implement new timing plan in field, and perform field fine-tuning. Contractor will: 4.1 Enter the signal timing program data into State, County, and City’s ATMS without the assistance of State, County, and City staff 4.1.1 This includes reviewing all signal controller programming and updating programming where needed 4.1.2 For additional information on State, County, and City’s signal controller programming refer to the supplementary instructional document, ‘Procedure for Contractor Signal Optimization Projects’ 4.1.3 Download the new timing on the day of implementation and fine-tune in the field 4.1.4 Notify State, County, and City after download so State, County, and City can upload the timing to State, County, and City’s ATMS systems 4.2 Review traffic operations in the field after download to verify that the timing plans are working correctly and to make any timing adjustments as necessary 4.2.1 This will require driving the corridors a number of times throughout the day 4.2.2 Contractor will be responsible for providing a vehicle for driving and fine-tuning the corridors 4.3 Use any available ATSPM data for field fine-tuning 4.3.1 Note any locations that would benefit from Leading Pedestrian Interval (LPI) implementation based on observed pedestrian activity 4.4 Update the Synchro files and TOD schedules with the timing changes made in the field and submit to State, County, and City 5.0 Project Benefits Report Contractor will prepare a report documenting the results of the project. Contractor will: 5.1 Document the measures of effectiveness results of the final timing plans and compare to existing conditions 5.2 Develop a Cost/Benefit Analysis based on the measure of effectiveness results. Refer to the supplementary instructional document, ‘Procedure for Contractor Signal Operations Projects’ for details on the Cost/Benefit Analysis 5.3 Determine potential geometric and phasing changes for improved operations 5.3.1 Document locations that would benefit from LPI installation based on observations during implementation 5.4 Develop draft report and present to State, County, and City 5.5 Modify draft report based on State, County, and City comments and submit final report 6.0 Teams Meetings Contractor will prepare for and attend meetings with State, County, and City. This includes: 6.1 Project kick-off Teams meeting to discuss current conditions, operations issues, and project goals 6.2 Teams meeting to review the Optimized Signal Timing, TOD Schedule and FYA TOD phasing 7.0 PROJECT MONITORING Contractor will prepare and submit monthly invoices. Exhibit B 4 C. Intersection Sites Project 1: This project will be for the signal optimization of 32 intersections on Trunk Highway 212 and I-494 in the southwest Metro. 1.0 Flying Cloud Drive (Eden Prairie) 1.1 CR 61/Flying Cloud Dr at CR 1/Pioneer Trl (Hennepin County) 1.2 CR 61/Flying Cloud Dr at College View Dr (Hennepin County) 1.3 CR 61/ Flying Cloud Dr at Anderson Lakes Pkwy (Hennepin County) 1.4 Anderson Lakes Pkwy at Columbine Rd (City of Eden Prairie) 1.5 CR 61/ Flying Cloud Dr at Fountain Pl (Hennepin County) 1.6 CR 61/Flying Cloud Dr at Prairie Center Dr (Hennepin County) 1.7 CR 61/Flying Cloud Dr at Regional Center Rd (Hennepin County) 1.8 CR 61/ Flying Cloud Dr at Singletree Ln (Hennepin County) 1.9 CR 61/Flying Cloud Dr at Leona Rd/Eden Rd (Hennepin County) 1.10 CR 61/Flying Cloud Dr at I-494 SR/Technology Dr (MnDOT) 1.11 CR 61/Flying Cloud Dr at I-494 NR (MnDOT) 1.12 CR 39/Valley View Rd at TH 212 SR/CR 61/Flying Cloud Dr (MnDOT) 1.13 CR 39/ Valley View Rd at TH 212 NR/Bryant Lake Dr (MnDOT) 1.14 Valley View Rd at Prairie Center Dr E Jct (City of Eden Prairie) 1.15 Prairie Center Dr at Viking Dr (City of Eden Prairie) 1.16 Prairie Center Dr at I-494 NR (MnDOT) 1.17 Prairie Center Dr at W 78th St (City of Eden Prairie) 1.18 Prairie Center Dr at Prairie Lakes Dr (City of Eden Prairie) 1.19 Prairie Center Dr at Preserve Blvd (City of Eden Prairie) 1.20 Prairie Center Dr at Columbine Rd/Regional Center Rd (City of Eden Prairie) 1.21 Prairie Center Dr at Singletree Ln (City of Eden Prairie) 1.22 Prairie Center Dr at Technology Dr (City of Eden Prairie) 1.23 Technology Dr at Southwest Station (City of Eden Prairie) 1.24 Prairie Center Dr at TH 212 SR/Technology Dr (MnDOT) 1.25 Prairie Center Dr at TH 212 NR/Plaza Dr (MnDOT) 1.26 CR 39/Valley View Rd at Prairie Center Dr W Jct (Hennepin County) 1.27 CR 39/Valley View Rd at Plaza Dr/Topview Rd (Hennepin County) 1.28 CR 39/Valley View Rd at I-494 WR (MnDOT) 1.29 CR 39/Valley View Rd at I-494 ER (MnDOT) 1.30 CR 39/Valley View Rd at Market Place Dr (Hennepin County) 1.31 CR 61/Flying Cloud Dr at Viking Dr (Hennepin County) 1.32 Prairie Center Dr at Franlo Rd (City of Eden Prairie) D. Deliverables 1.0 Turning Movement Counts 1.1 Turning movement counts for all 18-hour and 13-hour counts (pdf electronic files) 2.0 Analysis of Existing Intersections 2.1 Existing conditions (electronic Synchro Files) 3.0 Optimization of Signal Timing 3.1 Optimized timing plans (electronic Synchro files and TOD schedules) 3.2 Proposed FYA left turn phasing by TOD (electronic FYA TOD spreadsheets for each intersection with FYA heads) Exhibit B 5 4.0 Timing Plan Implementation 4.1 Final timing plans (electronic Synchro files and TOD schedules) 4.2 Final FYA left-turn phasing by TOD (electronic FYA TOD spreadsheets for each intersection with FYA heads) 5.0 Project Benefits Report 5.1 Draft Report (electronic file) 5.2 Final Report (electronic file) THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.G. Department: Public Works/Engineering – Adam Gadbois ITEM DESCRIPTION Approve contract agreement with Traffic Control Corporation to provide traffic signal connectivity and maintenance in 2026 (I.C. 26801). REQUESTED ACTION Move to: Award Contract for Goods and Services for Traffic Signal Connectivity and Maintenance to Traffic Control Corporation in the amount of $26,495.00. SUMMARY Traffic Control Corporation (TCC) is a traffic signal service and support company that offers products which allow monitoring and connectivity of traffic signal systems. This contract connectivity and maintenance of the City’s signal systems. Specifically, it includes one year of maintenance for all traffic signals, one year of cellular connectivity for nine traffic signals and five years of cellular connectivity for one signal. The remaining ten signals are in their second year of a five-year connectivity agreement. Signals with one year of cellular connectivity are scheduled for connection to fiber within the next year, while signals with five-year cellular connectivity do not have readily available access to fiber. Fiber connection can be more reliable and is less expensive than cellular connectivity. City staff recommends awarding the contract to Traffic Control Corporation, in the amount of $26,495.00. These costs will be funded by the Transportation Fund as identified in the Annual Signal Operations and Improvements project in the 2025-2034 CIP. ATTACHMENT Contract (rev. 6/2024) Contract for Goods and Services This Contract (“Contract”) is made on the 18th day of November, 2025, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Traffic Control Corporation, a Minnesota Corporation (hereinafter “Vendor”) whose business address is 5651 Memorial Avenue, Oak Park Heights, MN 55082. . Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for Traffic Signal Connectivity, Support, and Maintenance, hereinafter referred to as the “Work”. The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A (Traffic Control Corporation Quotation Dated 10/24/2025). Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by December 31st, 2030. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $26,495.00 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. 5. Staffing. The Vendor has designated Matt Allwood and Ryan Noll to perform the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Standard Contract for Goods and Services (rev. 6/2024) Page 2 of 6 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) 8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. 10. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. Standard Contract for Goods and Services (rev. 6/2024) Page 3 of 6 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. GENERAL TERMS AND CONDITIONS 14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Standard Contract for Goods and Services (rev. 6/2024) Page 4 of 6 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. Standard Contract for Goods and Services (rev. 6/2024) Page 5 of 6 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager VENDOR By: ________________________________ Its: _______________________________ Regional Sales Manager with Traffic Control Corp Standard Contract for Goods and Services (rev. 6/2024) Page 6 of 6 EXHIBIT A Quote/Proposal/Scope of Work Number 666940 QUOTATION Page:1 of 2 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 To:11268 EDEN PRAIRIE, CITY OF 8080 MITCHELL RD ATTN: ACCOUNTS PAYABLE EDEN PRAIRIE MN 55344 USA Phone:952-949-8300 Fax: Quote Date:10/24/2025 Expires:12/23/2025 MAllwood@TCC1.com 651-439-1737Phone: MATT ALLWOODSalesperson: Email: FOB: Terms:NET 30 BASED ON APPROVED CREDIT DESTINATION-FRT INCLUDED Attn: Email: Book / Call / Item: Letting Date: ANNUAL SIGNAL MAINTENANCE - CONNECTIVITYDescription: Location:EACH SIGNALIZED INTERSECTION Contract No: Part Number / Description Net PriceUnit Price Qty/UM ANNUAL SIGNAL OPERATION CHECK TCC TECH TO COMPLETE THE FOLLOWING ON-SITE WORK: * FULL INTERSECTION INSPECTION & REPORT, PROVIDED FOR CITY RECORDS * TEST EMERGENCY VEHICLE PREMPTION * CHECK DETECTORS OR VIDEO FOR PROPER OPERATION * CHECK PED BUTTONS FOR PROPER OPERATION * LUBE LOCKS AND HINGES * REPLACE CABINET AIR FILTER * VACUUM & GENERAL CLEANING OF CABINET * BACKUP SIGNAL CONTROLLER DATABASE 18.00800.00 14,400.00EA MMU - SIGNAL MONITOR RECERTIFICATION EXISTING CABINET MONITOR (MMU) WILL BE SENT IN FOR RECERTIFICATION & SWAPPED WITH A SPARE UNIT RECERTIFICATION INCLUDES: NEW TWO-YEAR WARRANTY CERTIFICATE FOR UNITS 12 YEARS AND NEWER, UPDATES TO LATEST FIRMWARE, ATSI TEST COMPLETED 18.00400.00 7,200.00EA Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. Number 666940 QUOTATION Page:2 of 2 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 Part Number / Description Net PriceUnit Price Qty/UM CELL CONNECTIVITY & GLANCE CLOUD APPLICATION * INTERSECTION CONNECTIVITY & SUPPORT FROM TCC & AI INCLUDES: * 1 YEAR OF SERVICE 11/26/25 - 11/25/26 *EXCLUDES VIDEO* * GUARANTEED CONNECTIVITY WITH NO OVERAGE CHARGES * UPGRADE OF CELL MODEM WHEN TECHNOLOGY CHANGES * PHONE/EMAIL SUPPORT FROM AI * EXTENDED WARRANTY ON HARDWARE * OVER-THE-AIR SOFTWARE UPDATES * AI CONNECTED VEHICLE SERVICE - "TRAVELSAFELY" INTERSECTIONS: *22A, ANDERSON LAKES PKWY/COLUMBINE RD #32030 *12A, VALLEY VIEW RD/WASHINGTON AVE #31974 *12C PRAIRIE CENTER/VALLEY VIEW #31976 *12B PRAIRIE CENTER/VIKING DRIVE #31975 *14A PRAIRIE CENTER/W 78TH #31977 *14K PRAIRIE CENTER/PRAIRIE LAKES #32023 *14L PRAIRIE CENTER/REGIONAL CENTER #32024 *15C TECHOLOGY DR/SW STATION #32026 *14N PRAIRIE CENTER/FRANLO #41701 9.00430.00 3,870.00EA CELL CONNECTIVITY & GLANCE CLOUD APPLICATION * INTERSECTION CONNECTIVITY & SUPPORT FROM TCC & AI INCLUDES: * 5 YEAR OF SERVICE 11/26/25 - 11/25/30 *EXCLUDES VIDEO* * GUARANTEED CONNECTIVITY WITH NO OVERAGE CHARGES * UPGRADE OF CELL MODEM WHEN TECHNOLOGY CHANGES * PHONE/EMAIL SUPPORT FROM AI * EXTENDED WARRANTY ON HARDWARE * OVER-THE-AIR SOFTWARE UPDATES * AI CONNECTED VEHICLE SERVICE - "TRAVELSAFELY" INTERSECTION: *TECHNOLOGY/COSTCO #40926 1.001,025.00 1,025.00EA Quote Total:26,495.00 Item Total:26,495.00 Misc Charges and Adjustments:0.00 Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.H. Department: Public Works/Engineering – Carter Schulze ITEM DESCRIPTION Award contract for goods and services with Parkitect to provide and install a bike shelter and bike racks at Town Center Station. REQUESTED ACTION Move to: Award Contract for Goods and Services to Parkitect for a Bike Shelter and Bike Racks at Town Center Station in the amount of $50,769.47. SUMMARY As part of the Green Line Extension project, the City committed to constructing certain improvements that were either removed from the overall project scope and/or would enhance the station areas. Examples include bike racks, plantings, lighting, etc. This bike shelter and accompanying bike racks will be installed just outside of the station platform along Town Center Place. The shelter will include vertical bike racks and ground mounted bike loops. Two quotes were received for similar the shelter and bike racks. City staff recommends awarding the contract to the lower qualified quote provided by Parkitect, in the amount of $50,769.47. These costs will be funded by the Economic Development Fund. ATTACHMENT Contract (rev. 6/2024) Contract for Goods and Services This Contract (“Contract”) is made on the 18th day of November, 2025, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Parkitect, LLC, a Minnesota corporation (hereinafter “Vendor”) whose business address is PO Box 489 Isanti, MN 55040. Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for Custom Shelter and Bike Rack Purchase and Installation at Town Center Station hereinafter referred to as the “Work”. The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A (Parkitect, LLC Estimate 8356 Dated 10/13/25). Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by June 1, 2026. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $50,769.47 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. 5. Staffing. The Vendor has designated Augustine Chavez to perform the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Standard Contract for Goods and Services – Town Center Shelter and Bike Racks Page 2 of 6 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) 8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. 10. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. Standard Contract for Goods and Services – Town Center Shelter and Bike Racks Page 3 of 6 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. GENERAL TERMS AND CONDITIONS 14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Standard Contract for Goods and Services – Town Center Shelter and Bike Racks Page 4 of 6 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. Standard Contract for Goods and Services – Town Center Shelter and Bike Racks Page 5 of 6 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager VENDOR By: ________________________________ Its: _______________________________ Standard Contract for Goods and Services – Town Center Shelter and Bike Racks Page 6 of 6 EXHIBIT A Quote/Proposal/Scope of Work Estimate Date 10/13/2025 Estimate 8356 Name / Address City of Eden Prairie David Lindahl 8080 Mitchell Road Eden Prairie, MN 55344 Ship To City of Eden Prairie David Lindahl 8080 Mitchell Road Eden Prairie, MN 55344 PO Box 489 Isanti, MN 55040 Terms Due on receipt Sales Representative MV Account FOB Project Signature Phone 763-452-0468 Fax 763-444-9658 www.parkitect.com Total USD Item DescriptionQuantity Unit Price Total CUSTOM 8'x20' Custom Shelter with 3 sides and custom roof (MSRP: $39,999.99) 1.00 34,128.22 34,128.22 CUSTOM Engineered stamp Drawings per location1.00 2,500.00 2,500.00 0-400-40D-W-12-... Vertical Rack I; 12 Bike, Double Sided1.00 1,977.50 1,977.50 0-120-S-01-0-P Radius, Surface-Mount, Powder Coated6.00 171.25 1,027.50 Discount HVC Discount - 7% Multi Order Discount (Excludes Shelter- 15% Maximum Shelter Discount applied to original estimate ) 1.00 -1,252.56 -1,252.56 Freight Shipping and Handling *Additional Cost for - (Not Included) Lift Gate Delivery* Notify Prior to Delivery* Limited Access Delivery* (School, Park, Medical Facility, Church, Government Building, Construction Site, etc.) 4,789.69 4,789.69 Installation Parkitect Install at GTA Station - Installation Services for Qty. (6) Radius Bike Racks, Qty. (1) Vertical I Freestanding Double SIded 12 - Bike System and Qty. (1) 8'x20' Custom Shelter Only - Install Area 8' x 20' Section 1.00 7,599.12 7,599.12 Sales Tax 7.375%0.00 _____________________________________ To place an order, please verify that all your information, including Name/Address and Ship To, is correct. Next, submit a purchase order and include the estimate number to insure correct pricing and information, or simply sign and date this estimate. If using estimate, please cross out items you do not want. Submit the PO or your signed estimate to your sales representative or email it to sales@parkitect.com. An order confirmation will be sent once your order is received and you will need to verify pricing and estimated shipping dates. Please note, the average ship dates are 6-8 weeks unless specified or requested otherwise. Estimates are only good for 30 days. A 15% restocking fee will be assessed to all cancelled orders. Requested Ship Date: __________________________ $50,769.47 City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.I. Department: Public Works/ Utilities – Rick Wahlen ITEM DESCRIPTION Award construction contract for the water treatment plant geothermal heating and cooling system to Pioneer Power, Inc. REQUESTED ACTION Move to: Award Contract to Pioneer Power, Inc. for the Geothermal Upgrade to the Water Treatment Plant HVAC System in the Amount of $3,820,000. SUMMARY The climate control system at the City’s water treatment plant has been in operation for varying intervals of time since 1977 when the first phase of the building was completed. Expanded three times in 1982, 1988, and 1997, additional heating and cooling equipment for each of these phases of construction was added for the growing structure. Consequently, the two oldest portions of the facility have been operating for 48 and 43 years respectively. Even the newest portion of the treatment plant has climate control equipment that has been in place for 19 years, operating round-the-clock throughout that time. We identified the need for Heating, Ventillation, and Air Conditioning (HVAC) replacement at least a decade ago and decided to postpone portions of the needed refurbishment until all of the equipment could be replaced at a single time by a more efficient and innovative system-wide geothermal system taking advantage of the almost limitless quantity of treated groundwater flowing through the facility. Utilities Division advertised for bids and received a single bidder upon bid opening. Following a thorough review of the bidder’s qualifications and finding the bid to be reasonable, staff’s recommendation is to accept the proposal and award a contract to Pioneer Power, Inc. This project is planned and funded from the water and wastewater utility capital improvement funds augmented by cash reserves from the stormwater utility enterprise fund. ATTACHMENT Contract 5/2023 CONSTRUCTION CONTRACT AGREEMENT THIS AGREEMENT, made and executed this 18th day of _November_ 2025, by and between the City of Eden Prairie, a Minnesota municipal corporation, hereinafter referred to as the “CITY”, and _Pioneer Power, Inc._, a _Minnesota_Corporation_, hereinafter referred to as the “CONTRACTOR.” WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agree as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Public Works Department referred to in Paragraph IV, as provided by the CITY for: IC: 25750 Water Treatment Plant Geothermal HVAC System CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Utility Division Manager. The aggregate sum of such prices, based on estimated required quantities is estimated to be $_3,820,000.00_. III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Advertisement for Bids b. Instruction to Bidders c. Accepted Proposal Form d. Construction Contract Agreement e. Contractor's Performance Bond f. Contractor's Payment Bond g. Responsible Contractor Verification Form (2) Special Conditions (3) Detail Specifications (4) General Conditions C-2 (5) Plans (6) Addenda, Supplemental Agreements and Change Orders The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the schedule provided in the Contract Documents. VI. This Agreement shall be executed in one (1) copy. (signature pages follow) C-3 IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. CITY OF EDEN PRAIRIE By: _______________________________ Its: Mayor By: _______________________________ Its: City Manager STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this ______ day of ___________________, 20 ___, by ________________________ and _____________________, respectively the Mayor and City Manager of the City of Eden Prairie, a Minnesota municipal corporation. ______________________________ Notary Public CONTRACTOR Pioneer Power, Inc.________________ By: __________________________________ Printed Name: _____________ ____________ Its: __________________________________ Title City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.J. Department: Public Works/Engineering – Carter Schulze, City Engineer ITEM DESCRIPTION Approve Amendment to the Standard Agreement for Professional Services with WSB, LLC for the additional amount of $62,771 for the Final Design of the Dell Road Improvements Project I.C. 17-5990. The amended total not to exceed amount would be $657,416. REQUESTED ACTION Move to: Approve Amendment to the Standard Agreement for Professional Services with WSB, LLC for the additional amount of $62,771 for the Final Design of the Dell Road Improvements Project I.C. 17-5990 SUMMARY Additional project management services, plan revisions following rejecting bids and further analysis are required beyond the original scope of the approved professional services agreement with WSB, LLC for the final design of the Dell Road Street and Utility project. This challenging corridor presented unforeseen design constraints around Office of State Archaeologist and US Army Corps of Engineers requirements as well as watershed district rules. In addition, the timeline was extended due to the rejection of bids and rebidding the project with a new project schedule. This project is anticipated for construction in summer of 2026. ATTACHMENT Amendment AMENDMENT to Agreement for Professional Services This Amendment to the Standard Agreement for Professional Services (Amendment) is made on the _18th____day of ____November__________, 2025_, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ______ WSB, LLC_____ (hereinafter "Consultant") whose business address is ___ 701 Xenia Avenue South, Suite 300, Minneapolis, MN 55416_______. WHEREAS City and Consultant entered into an Agreement for Professional Services (Agreement) on the _6th__ day of ___February_______, 2024__ for the _ Final Design and Bidding Document Preparation for the Dell Road Street and Utility Improvements_ and the work described in Exhibit A thereto; and WHEREAS City and Consultant agree to amend articles ____2&3_____ of the Agreement; Term & Compensation for Services. NOW THEREFORE THE PARTIES AGREE AS FOLLOWS: 1. Term. City agrees to extend the term to June 30, 2026. 2. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ 657,416.00 for the services as described in Exhibit A thereto. The additional services fee total is $62,771.00. 3. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 4. Entire Agreement. This Amendment constitutes the entire agreement between the parties with respect to the matter herein contained and all prior negotiations with respect to the subject matter herein contained are merged into and incorporated into this Amendment, and all prior documents and correspondence between the parties with respect to the subject matter herein contained (other than the Agreement) are superseded and of no further force or effect. 5. Binding. This Amendment shall be binding upon and unsure to the benefit of the parties hereto. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE WSB, LLC By: Mayor Its: City Manager City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.K. Department: Parks and Recreation ITEM DESCRIPTION The City of Eden Prairie Parks and Recreation Department is committed to offering new and engaging recreational and wellness opportunities, especially throughout the long winter months. A traditional sauna experience is a growing trend in Minnesota, inviting residents to embrace warmth, wellness, and community. This mobile sauna residency provides an accessible and affordable way for residents to experience sauna culture locally. A mobile sauna was featured during WinterBlast 2025, receiving positive feedback and strong interest. Building on that success, the City plans to expand the opportunity through a winter-long mobile sauna residency. REQUESTED ACTION Move to: Authorize entering into an Agreement with Stonegrove Saunas as the resident mobile sauna operator for Winter 2025/2026. SUMMARY The resident mobile sauna will be offered as a seasonal park amenity at Staring Lake Park from approximately January through March. The selected company will manage operations as outlined in the Agreement for Contract Services. Parks and Recreation staff researched multiple mobile sauna operators and invited three companies to submit applications for the residency opportunity. After review, staff recommend Stonegrove Saunas as the preferred operator for this season. Owner Ian Stenlund has been excellent to work with—communicative, enthusiastic, and familiar with the space. ATTACHMENTS Standard Agreement for Professional Services. Agreement for Contract Services Mobile Sauna Residency This Agreement (“Agreement”) is made on the _____day of______________, 2025, between the City of Eden Prairie, Minnesota (hereinafter “City”), a Minnesota municipal corporation whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ___________________________________________________, a Minnesota ______________________ (hereinafter “Operator”) whose business address is____________________________________________________________________________ ______________________. Preliminary Statement The City wishes to provide recreational opportunities through the temporary placement and operation of mobile sauna units at designated park locations in the City. The Operator agrees to provide, operate, and manage sauna services, including the operation of one or more mobile sauna units (the “Sauna Services”) under the terms of this Agreement. The City and Operator agree as follows: 1. Scope and Location of Operations. A. The Operator will initially provide the Sauna Services in the upper area of Staring Lake Park. The exact location of the sauna unit(s) will be subject to the approval of the Parks and Recreation Director. Sauna unit(s) may be relocated or new units added in Staring Lake Park or other City parks as approved by the Parks and Recreation Director. B. Operator is responsible for the delivery, placement, storage, security, and removal of sauna units and associated equipment. C. Operator shall purchase, store, and manage all firewood and other supplies needed for the provision of Sauna Services. D. Prior to commencing Sauna Services, Operator shall provide to and receive the approval of the Parks and Recreation Director of the layout of the sauna units(s) and associated facilities, such as waiting areas or attendant facilities. No operations may be conducted from park buildings. E. Operator is responsible for all staffing, supervision, emergency procedures, and compliance with all applicable laws, ordinances, and City policies in connection with the Sauna Services. F. Operator shall develop and maintain an Emergency Response Plan that has been approved by the Fire Chief and the Parks and Recreation Director. Page 2 of 7 G. Operator shall reserve the sauna for public demonstrations during the City’s Winterblast event on January 10, 2026 between 1:00 and 4:00 p.m. Operator shall not take any general sauna reservations during that time. As a backup date for Winterblast, Operator shall also reserve the saunas for February 7, 2026 from 1:00 to 4:00 p.m. until the January 10 date is confirmed by the City. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of __________, 2025 and shall expire on ____________, 2026. This expiration date may be adjusted upon mutual written agreement of Operator and the Parks and Recreation Director after consideration of weather conditions. 3. City Permit. Operator must comply with any permitting or inspection requirements that may be required by the Fire Department prior to commencing operation and during the term of this Agreement. 4. Compensation. Operator shall remit to the City, on a monthly basis, ten percent (10%) of the gross revenue received by Operator for its provision of Sauna Services to customers in City parks. No later than the tenth (10th) day of each month, Operator shall provide the City with a sales report for the preceding month along with the required payment. 5. Assumption of Risk. Operator assumes all risk of loss, theft, damage or destruction of or to Operator’s sauna units and associated equipment located on City property during the term of this Agreement. 6. Operating Rules and Conditions. Operator must comply with the following rules and conditions regarding the Sauna Services: A. Public Access: Saunas must be open to the public through a reservation system or drop- in. Private-use-only saunas are not permitted. B. Hours of Operation: Saunas may not operate between 10:00 p.m. and 6:00 a.m. C. Designated Use: Sauna units must operate only in locations approved by the Parks and Recreation Director. D. Prohibited Activities: Alcohol and cannabis use are strictly prohibited in and around the sauna units. E. Overnight Placement: Sauna units may remain in place overnight unless park staff or public safety personnel request removal for any reason, including weather conditions. F. Snow Removal: If located on pavement, saunas must be temporarily moved for snowplow access. If units are not moved, Operator shall be solely responsible for clearing snow around the unit(s). G. Trash & Cleanliness: Areas around the sauna unit(s) must be kept in a neat and clean condition and any trash left by sauna users must be collected and properly disposed of. Page 3 of 7 H. Pathway Clearance: Sauna units or other facilities may not block roadways, sidewalks, or trails unless approved by the Parks and Recreation Director. 7. Standard of Care. Operator shall exercise the same degree of care, skill and diligence in the performance of Sauna Services as is ordinarily exercised by persons providing similar services under similar circumstances in Hennepin County, Minnesota. Operator shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Operator’s breach of this standard of care. 8. Insurance. A. General Liability. Prior to commencing the Sauna Services, Operator shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Operator or by anyone employed by Operator or by anyone for whose acts Operator may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. B. Operator shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) C. The Commercial General Liability shall name the “City of Eden Prairie” as an additional insured. D. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this paragraph must be filed with City prior to the commencement of operations under this Agreement. 9. Indemnification. Operator will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from Operator’s use of City property or operations under this Agreement or any breach of this Agreement by Operator, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Operator, its agents, contractors and employees, relative to this Agreement. City will Page 4 of 7 indemnify and hold Operator harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 10. Termination. This Agreement may be terminated at any time by either party for any reason upon fourteen (14) days’ written notice to the other party. Unless Operator has terminated the Agreement due to the City’s material breach, Operator shall continue to remit compensation to the City up to the date of termination in accordance with paragraph 4. 11. Independent Contractor. Operator is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Operator and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Operator an employee of the City. 12. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 14. Compliance with Laws and Regulations. In providing Sauna Services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 15. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 16. Damages. In the event of a breach of this Agreement by the City, Operator shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 17. Enforcement. Operator shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by Page 5 of 7 the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 18. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 19. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 20. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or customer because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363A.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 21. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 22. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 23. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 24. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 25. Statutory Provisions. Page 6 of 7 a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This provision will survive the completion or termination of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Agreement requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the MGDPA and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: _______________________________ Page 7 of 7 City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.L. Department: Parks & Recreation ITEM DESCRIPTION The City sent out a Request for Bids to four contractors and received quotes from three for removal of 144 EAB infested ash trees along Pioneer Trail. Of the three bids received Shadywood Tree Experts was the lowest. REQUESTED ACTION Approve Standard Agreement for Contracted Services with Shadywood Tree Experts in the amount not to exceed $27,500 for the removal of ash trees along Pioneer Trail. SUMMARY The City received the Shade Tree Bonding Grant from the MN DNR in 2023 to remove diseased ash trees that pose a risk to infrastructure and would be burdensome for City crews to accomplish. This project costs will be covered by grant funding, along with funding to partner with Hennepin County to replace the trees in spring or fall 2026. The project is located near the intersection of Pioneer Trail and Stable paths. The bid results were as follows: ATTACHMENTS Standard Agreement for Contracted Services with Shadywood Tree Experts Site Davey Pro-Tree Shadywood Pioneer Trail between Stable Path and Dell Rd 144 Trees $31,800 $34,200 $27,500 Page 7 of 13 City of Eden Prairie Requirements for Contract Services Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for the above ‘City Of Eden Prairie Tree Removal Bid Request’ hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of ___________________. 3. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A. b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor’s personnel will contact the appropriate person (i.e. receptionist, maintenance personnel, security, etc.) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d. Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. e. Contractor must honor the City’s request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. f. When necessary, Contractor’s personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. g. Pursuant to Minnesota Statutes 177.41 to 177.44 and corresponding Minnesota Rules 5200.1000 to 5200.1120, this contract is subject to the prevailing wages as established by the Minnesota Department of Labor and Industry. Specifically, all contractors and subcontractors must pay all laborers and mechanics the established prevailing wages for work performed under the contract. Failure to comply with the aforementioned may result in civil or criminal penalties. 4. City’s Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. 5. Compensation for Services. City agrees to pay the Contractor as listed on ‘‘City Of Eden Prairie Tree Removal Bid Request’ as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of Page 8 of 13 the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6. Method of Payment. a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. b. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.” c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7. Project Manager. The Contractor shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence Page 9 of 13 $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All polices shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses Page 10 of 13 of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 11. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12. Termination. Page 11 of 13 a. This Agreement may be terminated at any time by either party for breach or non-performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non-performance of the other party (“notified party”) shall give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non-performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. Page 12 of 13 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. Page 13 of 13 28.Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29.Statutory Provisions. a.Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. b.Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 30.Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of ________________________. S H W H [ W K H U H CITY OF EDEN PRAIRIE __________________________________ Mayor __________________________________ City Manager Shadywood Tree Experts, By: ________________________________ Its: _______________________________ Page 1 of 13 City Of Eden Prairie Tree Removal Bid Request To be considered, bids are to be received by 12:00pm on November 7 , 2025. Exhibit A 1)SPECIFICATIONS FOR TREE REMOVAL 1.Contractor provides a certificate of liability insurance, listing the City of Eden Prairie as a Certificate Holder covering all activities within the scope of the contract performed by the Contractor. The policy must have a single limit liability coverage minimum of $1,000,000.00. Contractor must provide a certificate of workers compensation coverage prior to starting work. All costs for fuel, parts, equipment, and labor are the contractor’s responsibility. 2.The Contractor shall make every attempt to protect all public and private property adjacent to the work site and along all hauling routes. Any damage to public or private property shall be the sole responsibility of the contractor and shall be repaired to the satisfaction of the Parks and Natural Resources Manager and the City of Eden Prairie. Tree replacement cost will be based on the DBH (Diameter at Breast Height- measurement of diameter of trees taken at 4-1/2' above ground level) and in accordance with the Council of tree and Landscape Appraisers Guide for Plant Appraisal. 3.All work must maintain compliance with ANSI A300 and Z133 standards. Appropriate personal protective equipment, including Class 2 or better high visibility clothing must be worn at all times when working in the right of way. 4.Any utility drops are the responsibility of the contractor. 5.Contractor will be responsible for providing all traffic control devices such as cones, flashers and barricades. No street shall be closed, and no traffic interrupted, delayed, channeled, detoured, or rerouted unless approved by the City of Eden Prairie Public Works Department prior to commencement of work. 6.Work may only be performed from 7AM-7PM, Monday through Friday with no tree removal on Saturday and Sunday, unless the contractor has prior approval from the Parks and Natural Resources Manager. 7.Each tree removal shall be inspected by the Forestry & Natural Resources Supervisor or her agent acting on her behalf. Payment will not be made until approval is given regarding the work performed. 8.This project will consist of the removal of specified trees to ground level. All debris to be removed from site unless otherwise indicated. 9.Trees marked for removal are marked with an orange X painted on the tree at head height. Do not remove any tree not marked with orange paint. When maps are provided, confirm that the trees you are removing are on the maps. 10.Job site must be cleared of potential hazards at the end of each work day. 11.All stumps must be cut 4 inches above ground or less. Stumps are not to be removed unless otherwise noted. Page 2 of 13 12. Trees marked for removal in near proximity to established trees of value or next to recently planted trees are to be removed using a method that prevents injury to adjacent trees as necessary, unless noted as unavoidable in advance. 13. Snow removal for access is the responsibility of the contractor. 14. Any rutting, or other site damage resulting from the work shall be the sole responsibility of the contractor to correct, meeting the expectations of the Forestry & Natural Resources Supervisor or agent acting on her behalf. 15. No portion of the work on this contractor may be sub-contracted or performed by another contractor other than listed in this agreement. 16. If a property owner’s phone number is provided, the contractor must attempt to make contact a minimum of 48 hours before removal begins. Contractor may only utilize property on which the tree is being removed unless permission from adjacent property owners is obtained and provided to the city. 17. Failure to abide by any of these specifications could result in nonpayment for services or immediate termination of this contract. 18. All trees on this contract are infested with emerald ash borer unless otherwise indicated. Infested wood must be disposed of properly. All federal, state, and local regulations must be followed regarding the transport and disposal of diseased and contaminated wood. 2) SUBMITTING A BID 19. Questions concerning any aspect of this contract should be directed to the Forestry and Natural Resources Supervisor at 952-949-8463. 20. Submitted bids must not be completed in pencil unless they are submitted as a .pdf. No paper submitted bids with pencil will be accepted. 21. Contracted price per site is as follows (on Official Bid Form): Page 3 of 13 OFFICIAL BID FORM Site Work Methodology Bid $ Pioneer Trail between Stable Path and Dell Rd 144 Trees TOTAL DOLLAR AMOUNT AWARDED (TO BE FILLED OUT BY CITY):_____________________________ Contractor Information Company Name: Primary Contact: Company Email: Company Phone #: *Need to sign on next page and return entire document to complete bid* The contract will be awarded based on the lowest bid by site. The city reserves the right to increase or decrease the quantity of work as indicated in the original proposal at any time. The contractor will be notified of accepted bids by the city returning a signed copy of this request listing the sites awarded. $27,500.00 The plan is to start at either the western or eastern side of the trail and work systematically to the other end removing and disposing of marked trees along the ROW including removing debris left by Xcel. Debris will be either processed and chipped into woods or hauled away to Eden Prairie disposal site. Ensuring trail is clear after work is completed. $27,500.00 Jim PerrymanShadywood Tree Experts jim.perryman@shadywoodtreeexperts.com 612-346-4181 Page 4 of 13 3) COMMENCEMENT AND COMPLETION OF WORK 4.1. All work shall be completed by March 31, 2026. 4.2. Invoice each property separately. 4.3. The invoices shall indicate the # of tree(s) and address for the tree(s). 4.4. Email, Mail, OR deliver invoices to: Karli Wittner City of Eden Prairie Parks and Natural Resources 15150 Technology Dr., Eden Prairie, MN 55344 -Or- kwittner@edenprairie.org 4.5. The undersigned, after having personally examined the plans, specifications, for the proposed work, hereby proposes to furnish all labor, materials, equipment and service necessary for tree removal. 4.6. The undersigned further agrees to fully complete all such work and to maintain the entire work in a proper and workman like manner until approved and accepted by the Parks and Natural Resources Manager in accordance with this contract. 4.7. The undersigned further proposes to comply with all legal requirements of contractors on public property. 4.8. It is hereby agreed that the City of Eden Prairie has the right to reject this proposal or to award the work to the undersigned at the prices stipulated. The City of Eden Prairie also reserves the right to increase or decrease the quantity of work as indicated in the original proposal at any time. By signing below the contractor agrees to meet all requirements listed as conditions and specifications of this document, along with the ‘City of Eden Prairie Requirements for Contract Services’ found below. If the city accepts the proposed bid, a city representative will sign below and return to the company, making this a formal contract. Contractor signs at time of bid. _____________________________________________ Legal Name of Company _____________________________________________ Legal Address of Company By_______________________________ _________________________ Authorized Company Representative Date City fills out after accepting bid. Authorized By_________________________________________ _______________________ City of Eden Prairie Representative Date Contractor has the lowest bid for a site in this contract and can move forward with work as soon as a copy signed by the city is received. Big Sis Lil Bro Co DBA Shadywood Tree Experts 402 11th Ave S, Hopkins MN 55343 11-6-25 Page 5 of 13 Exhibit B: Work Details Pioneer Trail south ROW between Stable Path and Dell Rd 144 Trees along ROW; 5”-18” diameter. •Trees are painted with orange diameter number and ring or an X •Most have been partially removed for powerline clearance. •Debris is to be removed from site and disposed of at the Eden Prairie yard waste site on Flying Cloud Dr. Please also remove remaining logs from powerline clearance carried out in September. •ROW permit for sidewalk closure required, please contact Lesley Cain in EP Engineering at 952-949-8407. City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.M. Department: Parks and Recreation ITEM DESCRIPTION The USDA has conducted white-tailed deer management services for a number of cities in our area and has improved our management abilities by coordinating with adjacent cities. Their proposal is in line with our budget estimate and staff recommends approval of this agreement. REQUESTED ACTION Approve the Cooperative Service Agreement for the 2025-26 Deer Management Program with the United States Department of Agriculture, Animal and Plant Health Inspection Services at a cost not to exceed $26,842.89. SUMMARY The City has been working with the USDA for a number of years to manage our deer population. Gary Nohrenberg, State Director of the USDA Wildlife Services has updated their proposed Work Plan that addresses the City’s request for the 2025-26 reduction of white-tailed deer as outlined in the Deer Management Plan. His proposal includes field site selection, site preparation, baiting and bait monitoring, sharpshooting services, carcass removal and transportation to a meat processor. ATTACHMENTS Cooperative Service Agreement with USDA Version 7/2019 WS Agreement Number: 26 7227 5300 RA WBS: AP.RA.RX27.72.4824 City of Eden Prairie Deer PO: _____________ 1 COOPERATIVE SERVICE AGREEMENT between THE CITY OF EDEN PRAIRIE, MN and UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS) WILDLIFE SERVICES (WS) ARTICLE 1 – PURPOSE The purpose of this Cooperative Service Agreement is to cooperate in a wildlife damage management project as described in the attached Work Plan. ARTICLE 2 – AUTHORITY APHIS-WS has statutory authority under the Acts of March 2, 1931, 46 Stat. 1468-69, 7 U.S.C. §§ 8351-8352, as amended, and December 22, 1987, Public Law No. 100-202, § 101(k), 101 Stat. 1329-331, 7 U.S.C. § 8353, to cooperate with States, local jurisdictions, individuals, public andprivate agencies, organizations, and institutions while conducting a program of wildlife servicesinvolving mammal and bird species that are reservoirs for zoonotic diseases, or animal speciesthat are injurious and/or a nuisance to, among other things, agriculture, horticulture, forestry, animal husbandry, wildlife, and human health and safety. ARTICLE 3 - MUTUAL RESPONSIBILITIES APHIS-WS and City of Eden Prairie mutually understand and agree to/that: 1.APHIS-WS shall perform services set forth in the Work Plan, which is attached hereto andmade a part hereof. The parties may mutually agree in writing, at any time during the termof this agreement, to amend, modify, add or delete services from the Work Plan. 2.The Cooperator certifies that APHIS-WS has advised the Cooperator there may be privatesector service providers available to provide wildlife damage management (WDM)services that the Cooperator is seeking from APHIS-WS. 3. There will be no equipment with a procurement price of $5,000 or more per unit purchased directly with funds from the cooperator for use on this project. All other equipmentpurchased for the program is and will remain the property of APHIS-WS. 4. The cooperating parties agree to coordinate with each other before responding to media requests on work associated with this project. 2 5. To meet as determined necessary by either party to discuss mutual program interests,accomplishments, needs, technology, and procedures to maintain or amend the Work Plan. Personnel authorized to attend meetings under this Agreement shall be the Eden Prairie Parks and Natural Resource Manager, City Manager or their designee(s), the Eden PrairiePolice Chief or their designee(s) and the WS State Director or his/her designee, and/orthose additional persons authorized and approved by the City of Eden Prairie, and the WSState Director. ARTICLE 4 - COOPERATOR RESPONSIBILITIES City of Eden Prairie agrees: 1.To designate the following as the authorized representative who shall be responsible forcollaboratively administering the activities conducted in this agreement; City of Eden Prairie: Mathew Bourne, Parks and Natural Resource Manager City of Eden Prairie, MN 8080 Mitchell Road Eden Prairie, MN 55344 Phone: 952-949-8535 2. To authorize APHIS-WS to conduct direct control activities as defined in the Work Plan.APHIS-WS will be considered an invitee on the lands controlled by the City of EdenPrairie. The City of Eden Prairie will be required to exercise reasonable care to warnAPHIS-WS as to dangerous conditions or activities in the project areas. 3. To reimburse APHIS-WS for costs, not to exceed the annually approved amount specifiedin the Financial Plan. If costs are projected to exceed the amount reflected in the FinancialPlan, the agreement with amended Work Plan and Financial Plan shall be formally revisedand signed by both parties before services resulting in additional costs are performed. The Cooperator agrees to pay all costs of services submitted via an invoice from APHIS-WS within 30 days of the date of the submitted invoice(s). Late payments are subject tointerest, penalties, and administrative charges and costs as set forth under the DebtCollection Improvement Act of 1996. 4. To provide a Tax Identification Number or Social Security Number in compliance with the Debt Collection Improvement Act of 1996. 5. As a condition of this agreement, the Cooperator ensures and certifies that it is notcurrently debarred or suspended and is free of delinquent Federal debt. 6. To notify APHIS-WS verbally or in writing as far in advance as practical of the date andtime of any proposed meeting related to the program. 7. The Cooperator acknowledges that APHIS-WS shall be responsible for administration of APHIS-WS activities and supervision of APHIS-WS personnel. 3 8. To obtain the appropriate permits for removal activities for species listed in the Work Planand list USDA, APHIS, Wildlife Services as subpermitees. 9. The Cooperator will not be connected to the USDA APHIS computer network(s). 10. To coordinate with Wildlife Services for the removal and/or disposal of wildlife speciesremoved. ARTICLE 5 – APHIS-WS RESPONSIBILITIES APHIS-WS Agrees: 1. To designate the following as the APHIS-WS authorized representative who shall beresponsible for collaboratively administering the activities conducted in this agreement. Gary Nohrenberg, State Director 644 Bayfield St., Ste. 215 St. Paul, MN 55107 Phone: 651-224-6027 gary.nohrenberg@usda.gov 2.To conduct activities at sites designated by the City of Eden Prairie as described in theWork and Financial Plans. APHIS-WS will provide qualified personnel and other resources necessary to implement the approved WDM activities delineated in the WorkPlan and Financial Plan of this agreement. 3.That the performance of wildlife damage management actions by APHIS-WS under thisagreement is contingent upon a determination by APHIS-WS that such actions are in compliance with the National Environmental Policy Act, Endangered Species Act, andany other applicable federal statutes. APHIS-WS will not make a final decision to conductrequested wildlife damage management actions until it has made the determination of suchcompliance. 4.To invoice the City of Eden Prairie quarterly for actual costs incurred by APHIS-WSduring the performance of services agreed upon and specified in the Work Plan.Authorized auditing representatives of the Cooperator shall be accorded reasonableopportunity to inspect the accounts and records of APHIS-WS pertaining to such claimsfor reimbursement to the extent permitted by Federal law and regulations. ARTICLE 6 – CONTINGENCY STATEMENT This agreement is contingent upon the passage by Congress of an appropriation from which expenditures may be legally met and shall not obligate APHIS-WS upon failure of Congress to so appropriate. This agreement may also be reduced or terminated if Congress only provides APHIS-WS funds for a finite period under a Continuing Resolution. 4 ARTICLE 7 – NON-EXCLUSIVE SERVICE CLAUSE Nothing in this agreement shall prevent APHIS-WS from entering into separate agreements with any other organization or individual for the purpose of providing wildlife damage management services exclusive of those provided for under this agreement. ARTICLE 8 – CONGRESSIONAL RESTRICTIONS Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall be admitted to any share or part of this agreement or to any benefit to arise therefrom. ARTICLE 9 – LAWS AND REGULATIONS This agreement is not a procurement contract (31 U.S.C. 6303), nor is it considered a grant (31 U.S.C. 6304). In this agreement, APHIS-WS provides goods or services on a cost recovery basis to nonfederal recipients, in accordance with all applicable laws, regulations and policies. ARTICLE 10 – LIABILITY APHIS-WS assumes no liability for any actions or activities conducted under this agreement except to the extent that recourse or remedies are provided by Congress under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401(b), and 2671-2680). ARTICLE 11 – NON-DISCRIMINATION CLAUSE The United States Department of Agriculture prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. Not all prohibited bases apply to all programs. ARTICLE 12 - DURATION, REVISIONS, EXTENSIONS, AND TERMINATIONS This agreement shall become effective on December 1st, 2025, and shall continue through September 30th, 2026. This Cooperative Service Agreement may be amended by mutual agreement of the parties in writing. The Cooperator must submit a written request to extend the end date at least 10 days prior to expiration of the agreement. Also, this agreement may be terminated at any time by mutual agreement of the parties in writing, or by one party provided that party notifies the other in writing at least 60 days prior to effecting such action. Further, in the event the Cooperator does not provide necessary funds, APHIS-WS is relieved of the obligation to provide services under this agreement. 5 In accordance with the Debt Collection Improvement Act of 1996, the Department of Treasury requires a Taxpayer Identification Number for individuals or businesses conducting business with the agency. Cooperator’s Tax ID No.: 41-0855460 APHIS-WS’s Tax ID: 41-0696271 CITY OF EDEN PRAIRIE, MN: ______________________________________ ____________________ ______________________________________ _______________________ City of Eden Prairie 8080 Mitchell Rd Eden Prairie, MN 55344 UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES _______________________________________ _______________________ Gary Nohrenberg, State Director Date USDA, APHIS, WS 644 Bayfield St., Ste. 215 St. Paul, MN 55107 _______________________________________ _______________________ Keith Wehner Date Director, Eastern Region USDA, APHIS, WS 920 Main Campus Drive Suite 200 Raleigh, NC 27606 6 WORK PLAN Introduction In accordance with the Cooperative Service Agreement between The City of Eden Prairie and the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and budget of this project during the period of this agreement. The APHIS WS program uses an Integrated Wildlife Damage Management (IWDM) approach (sometimes referred to as IPM or “Integrated Pest Management”) in which a series of methods may be used or recommended to reduce wildlife damage. These methods include the alteration of cultural practices as well as habitat and behavioral modification to prevent damage. However, controlling wildlife damage may require that the offending animal(s) are killed or that the populations of the offending species be reduced. Program Objective To assist the Eden Prairie, MN in managing nuisance and damaging wildlife species within the City of Eden Prairie’s jurisdiction. Plan of Action WS personnel will remove deer from City-designated control areas using suppressed firearms equipped with night vision or thermal imaging scopes. Spotlights may also be used while conducting control activities. Safe shooting zones and safe back-drops will be established for all control areas. WS will prioritize public safety during all control operations and utilize a minimum of 2 WS personnel when conducting deer control work. Most deer control activities will be conducted at dusk/night. All control activities will be coordinated with Mathew Bourne, Parks and Natural Resource Manager and the Eden Prairie Police department. WS personnel will advise local law enforcement and the appropriate local Minnesota Department of Natural Resources Conservation officer when firearm related wildlife control work is being conducted. Under this agreement, WS will provide up to 6 control nights and associated bait/maintenance visits to conduct white-tailed deer control activities. The number of site visits provided may be altered to ensure that funding expenditures do not exceed the amount established in the Financial Plan of this document. As part of this agreement, WS will also remove or assist in the removal of other nuisance or damaging wildlife species as requested by the City of Eden Prairie and mutually agreed upon. WS will use generally accepted wildlife damage management tools, equipment and techniques to conduct all removal activities under this agreement. 7 FINANCIAL PLAN Cost Element Full Cost Personnel Compensation 15,563.20 Travel 0 Vehicle fuel/use/maintenance 2,548.00 Other Services Supplies, Materials and Equipment 3,000.00 Subtotal (Direct Charges) 21,111.20 Pooled Job Costs 11.00% 2,322.23 Indirect Costs 16.15% 3,409.46 Agreement Total 26,842.89 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: 26,842.89 Financial Point of Contact/Billing Address: APHIS-WS: Connie Timm 34912 U.S. Hwy. 2 Grand Rapids, MN 55744 218-327-3350 City of Eden Prairie, MN Matthew Bourne 8080 Mitchell Road Eden Prairie, MN 55344 952-949-8535Constance.l.timm@usda.gov City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Consent Calendar Item Number: VII.N. Department: Fire Department ITEM DESCRIPTION Eden Prairie Firefighter Relief Association Bylaws Amendment REQUESTED ACTION Approve the Eden Prairie Firefighter Relief Association (EPFRA) Bylaw changes as unanimously recommended by the EPFRA Board of Trustees and approved by the general membership of the EPFRA. SUMMARY In 2024 the City Council approved a Bylaw Amendment to increase the Lump Sum payment from $12,400 per year of service to $15,000 per year of service. No change was made to the monthly benefit at that time. The proposed Bylaw changes eliminates the monthly pension option for firefighters effective 10/1/2025 and approves an increase for the monthly pension from $56/month per year of service to $60/month per year of service. Specific Bylaw Changes Monthly Benefit Option The monthly service pension is calculated by multiplying $56.00 times each year that the member has been an active firefighter in the fire department and a member in good standing of the relief association, up to a maximum pension of $1,792.00. The new monthly service pension is calculated by multiplying $60.00 times each year that the member has been an active firefighter in the fire department and a member in good standing of the relief association, up to a maximum pension of $1,920.00. Removal of Monthly Option Each member hired before 10/01/2025 may be entitled to either a monthly service pension benefit or lump sum service pension benefit. Each member hired on, or after, 10/01/2025 may only be eligible for a lump sum service pension benefit. ATTACHMENTS Eden Prairie Firefighter Relief Association Bylaws – Specifically pages 14, 15, and 29 for the change Eden Prairie Firefighter Relief Association Bylaws - All Eden Prairie Firefighter Relief Association Bylaws TABLE OF CONTENTS PAGE ARTICLE I - NAME ................................................................................................................... 1 ARTICLE II - PURPOSE ............................................................................................................. 1 ARTICLE III - GENERAL DEFINITIONS ....................................................................................... 2 SURVIVING SPOUSE .............................................................................................................. 2 FIDUCIARY RESPONSIBILITY ..................................................................................................... 2 BENEFICIARY ....................................................................................................................... 2 BOARD OF TRUSTEES............................................................................................................. 2 CALCULATION OF QUALIFYING YEARS ....................................................................................... 2 BREAK IN SERVICE ................................................................................................................ 3 YEARS OF ACTIVE SERVICE ...................................................................................................... 3 ACTIVE SERVICE ................................................................................................................... 4 TRUSTEES ........................................................................................................................... 4 DOMESTIC RELATIONS ORDER ................................................................................................ 4 PERSONAL LEAVE ................................................................................................................. 4 MILITARY LEAVE .................................................................................................................. 4 MEDICAL LEAVE ................................................................................................................... 4 ARTICLE IV - MEMBERSHIP ..................................................................................................... 5 QUALIFICATION FOR MEMBERSHIP .......................................................................................... 5 APPLICATION FOR MEMBERSHIP .............................................................................................. 5 TERMINATION OF MEMBERSHIP .............................................................................................. 5 CATEGORIES OF MEMBERSHIP ................................................................................................ 5 VOTING PRIVILEGES .............................................................................................................. 6 ARTICLE V - BOARD OF TRUSTEES ........................................................................................... 7 COMPOSITION OF BOARD ...................................................................................................... 7 TERMS OF TRUSTEES ............................................................................................................. 7 OFFICERS OF BOARD ............................................................................................................. 7 REMOVAL OF TRUSTEE OR OFFICER .......................................................................................... 8 ARTICLE VI - DUTIES OF OFFICERS .......................................................................................... 9 PRESIDENT .......................................................................................................................... 9 VICE-PRESIDENT .................................................................................................................. 9 SECRETARY .......................................................................................................................... 9 TREASURER ....................................................................................................................... 10 TABLE OF CONTENTS PAGE ARTICLE VII - MEETINGS ....................................................................................................... 11 ANNUAL MEETING ............................................................................................................. 11 REGULAR MEETINGS OF THE BOARD OF TRUSTEES .................................................................... 11 SPECIAL MEETINGS OF THE ASSOCIATION OR BOARD ................................................................. 11 QUORUM ......................................................................................................................... 11 REPORTS AND RESOLUTIONS................................................................................................. 11 ADOPTION OF ROBERT'S RULES ............................................................................................. 11 ORDER OF BUSINESS ........................................................................................................... 11 LOCATION ......................................................................................................................... 12 ARTICLE VIII - INVESTMENTS ................................................................................................ 13 TRUSTEES’ DUTIES .............................................................................................................. 13 RESPONSIBILITIES OF TRUSTEES ............................................................................................. 13 INVESTMENT COMMITTEE .................................................................................................... 13 RESTRICTIONS TO BROKERS .................................................................................................. 13 EDUCATION PLAN ............................................................................................................... 13 ARTICLE IX - PENSION BENEFITS ........................................................................................... 14 ACTIVE DUTY AND AGE REQUIREMENTS ................................................................................. 14 DEFERRED MEMBER ........................................................................................................... 14 PENSION BENEFIT ............................................................................................................... 14 DEFINITION OF ACTIVE FIREFIGHTER ....................................................................................... 15 VOLUNTEER SEPARATION WHILE FULL-TIME FIRE DEPARTMENT EMPLOYEE ................................... 15 FUTURE INCREASES IN BENEFITS ............................................................................................ 16 APPLICATION FOR MONTHLY OR LUMP SUM BENEFIT ................................................................ 16 APPROVAL ........................................................................................................................ 17 NOTICE OF INTENT TO RETIRE ............................................................................................... 17 ARTICLE X - ANCILLARY BENEFITS ......................................................................................... 18 ELIGIBILITY ........................................................................................................................ 18 DISABILITY DEFINED ............................................................................................................ 18 REPORTS REQUIRED ............................................................................................................ 18 DISABILITY OR PENSION BENEFITS .......................................................................................... 18 PROOF OF DISABILITY .......................................................................................................... 18 GRIEVANCE PROCEDURE ...................................................................................................... 18 CALCULATION OF BENEFIT .................................................................................................... 19 ENTITLEMENT TO FUTURE INCREASES ..................................................................................... 19 ARTICLE XI - DEATH BENEFIT ................................................................................................ 20 ENTITLEMENT TO BENEFIT .................................................................................................... 20 TERMINATION OF CHILDREN'S BENEFIT ................................................................................... 20 ENTITLEMENT TO FUTURE INCREASES ..................................................................................... 20 TABLE OF CONTENTS PAGE ARTICLE XII - APPLICATION FOR DISABILITY AND DEATH BENEFITS ....................................... 21 DISABILITY BENEFIT APPLICATION .......................................................................................... 21 DEATH BENEFIT APPLICATION ............................................................................................... 21 ACTION ON APPLICATIONS ................................................................................................... 21 ARTICLE XIII – SUPPLEMENTAL BENEFIT ............................................................................... 22 PAYMENT OF SUPPLEMENTAL BENEFIT ................................................................................... 22 ARTICLE XIV - FUNDS ........................................................................................................... 23 ALLOCATION ..................................................................................................................... 23 GENERAL FUND ................................................................................................................. 23 SPECIAL FUND ................................................................................................................... 23 METHOD OF DISBURSEMENT ................................................................................................ 23 DEPOSIT OF FUNDS ............................................................................................................. 24 ARTICLE XV - TIMING AND MODES OF DISTRIBUTION ........................................................... 25 DISTRIBUTION CHOICES ....................................................................................................... 25 IRA ROLLOVER .................................................................................................................. 25 ARTICLE XVI - PROCEDURE FOR REVIEW ............................................................................... 26 ENTITLEMENT TO APPEAL ..................................................................................................... 26 UN-APPROVED APPLICATION ................................................................................................ 26 SPECIAL MEETING FOR APPEAL ............................................................................................. 26 ARTICLE XVII - LIMITS ON BENEFITS ...................................................................................... 27 DOMESTIC RELATIONS ORDER .............................................................................................. 27 GARNISHMENT, JUDGMENT OR LEGAL PROCESS ........................................................................ 27 ASSIGNMENT OF BENEFITS ................................................................................................... 27 LIMITATIONS ON ANCILLARY BENEFITS .................................................................................... 27 BENEFIT LIMITATIONS ......................................................................................................... 27 ARTICLE XVIII - AMENDMENTS ............................................................................................. 28 AMENDING THE BYLAWS ..................................................................................................... 28 ARTICLE XIX - NOTICE ........................................................................................................... 28 AMENDMENT NOTICES ........................................................................................................ 28 ARTICLE XX - EFFECTIVE DATE .............................................................................................. 29 ARTICLE XXI - EXHIBIT A ....................................................................................................... 29 Eden Prairie Firefighter Relief Association P a g e | 1 Article I - Name The name of the relief association shall be the Eden Prairie Firefighter Relief Association. Article II - Purpose This instrument constitutes the bylaws of the Eden Prairie Firefighter Relief Association, hereinafter referred to as “Association,” adopted for the purpose of regulating and managing the internal affairs of the corporation and shall serve as the written pension plan for the Association. The Association is a governmental entity that receives and manages public money to provide retirement benefits for individuals providing the governmental services of fire fighting. The Association is a defined benefit relief association subject to Minnesota statutes 69.771 to 69.774, 424A.015 and 424A.02. The objectives of the plan shall be to provide service pensions and ancillary benefits to members and dependents of the Eden Prairie Fire Department, hereinafter “Fire Department”. These bylaws and federal and state laws shall govern all benefits issued by this Association. Eden Prairie Firefighter Relief Association P a g e | 2 Article III - General Definitions 1. Surviving Spouse The term “surviving spouse” means any person who was the dependent spouse of a deceased active member, deferred member, or retired former member living with the member at the time of the death of the active member, deferred member, or retired former member for at least one year prior to the date on which the member terminated active service and membership. 2. Fiduciary responsibility In the discharge of their respective duties, the officers and trustees shall be held to the standard of care enumerated in Minn. Stat. 11A.09. In addition, the trustees must act in accordance with Minn. Stat. 356A. No trustee of the Association shall cause the Association to engage in a transaction, if the trustee knows or should know that a transaction constitutes one of the following direct or indirect transactions: a) sale or exchange or leasing of any real property between the Association and a board member b) lending of money or other extension of credit between the Association and a board member or member of the Association c) furnishing of goods, services, or facilities between the Association and a board member d) transfer to a board member, or use by or for the benefit of a board member, of any assets of the Association. Transfer of assets does not mean the payment of Association benefits or administrative expenses permitted by law 3. Beneficiary Any person or estate entitled under this plan to receive a benefit upon the death of a participant. 4. Board of Trustees The Board of Trustees of the Association as specified under Minn. Stat. 424A.04. There shall be six member elected trustees and three municipal trustees. 5. Calculation of Qualifying Years A year of service as an active firefighter for purposes of calculating the service pension shall mean 12 complete months. If a members’ period of service as an active firefighter has not been continuous, parts of years may be added together to calculate full years. In addition, parts of months may be added together to calculate full months, provided, however, that in such a calculation it shall be assumed that 30 days equals a full month. Eden Prairie Firefighter Relief Association P a g e | 3 6. Break in Service (a) Break in Service. A break in service is the period of time in which a member does not comply with the active service requirements of the Fire Department. A member will not receive service credit with the Association for the period of a break in service. If a member’s break in service is less than 60 days, active membership in the Association will resume when the member returns to active service with the Fire Department. A break in service does not include an approved leave of absence pursuant to these bylaws or state law, except for Military Leave or Medical Leave defined in this Article III. (b) Return to Service. If a member has a break in service of 60 days or more and receives a lump sum payment, and not a monthly service pension, and then resumes active membership in the Fire Department and membership in the Association, the member will be entitled to receive a lump sum payment for his subsequent period of service, provided he completes a minimum of three years of subsequent service. The lump sum for the subsequent period of service will be based on the lump sum then payable under the Bylaws. Such payment shall have no effect on the member’s previous service pension. In no event will the Association pay duplicate benefits for the same period. Except as provided in this paragraph (b), a member who has a break in service of more than 60 days and returns to active service will not receive any credit or earn an additional benefit for a subsequent period of service. The above rules for payment of an additional benefit for a subsequent period of service do not apply to leaves of absence for which a member continues to receive service credit during the leave under these bylaws. (c) Effective Date. The changes in this Article III.6 shall apply beginning September 18, 2018 to members who retire on or after such date. (d) Return to Service: Prior to Payment of Retirement or Disability Benefit If the firefighter has not received payment of a service pension or disability benefit, the firefighter must complete at least three (3) years of active service with the Eden Prairie Fire Department upon resumption of active service. If the firefighter completes the minimum period of resumption service specified in this Section prior to a subsequent cessation of firefighting duties, the firefighter will receive a service pension (if vested) for all years of active service calculated at the benefit level in effect on the date of the firefighter’s final cessation of duties. If the firefighter does not complete the minimum period of resumption service specified in this Section prior to a subsequent cessation of duties, the firefighter will receive a service pension (if vested) for all years of active services calculated at the benefit level in effect at the time of the firefighter’s original cessation of duties. (e) The changes laid out in Article III.6.d shall apply beginning July 29th, 2021. 7. Years of Active Service For purposes of computing benefits or service pensions payable, a year of service shall be defined as a period of 12 full months of active service in the Fire Department. Eden Prairie Firefighter Relief Association P a g e | 4 8. Active Service Active Service is defined as the active performance of fire suppression or prevention duties or the supervision of fire suppression or prevention duties. Performance of such suppression, prevention or supervision shall not qualify as “active service” unless the firefighter meets all the rules and regulations of the Fire Department during such service. 9. Trustees The individuals designated as such by Minn. Stat. 424A.04. 10. Domestic Relations Order A domestic relations order is any judgment, decree or order (including approval of a property settlement agreement) that complies with the provisions of Minn. Stat. 518.58, 518.581 or 518A.53. 11. Personal Leave An Active Member may be granted a personal leave of absence in accordance with the rules and regulations of the Fire Department. No credit shall be given for the period of the leave of absence. 12. Military Leave An Active Member who takes a leave to serve in the military shall receive credit from the Relief Association for his military service consistent with federal law. To be eligible for credit from the Relief Association for his military service, the Member must return to active service with the Fire Department and must not receive a dishonorable or bad conduct discharge from military service. 13. Medical Leave An Active Member who takes a leave for a serious medical condition shall receive credit for up to 12 weeks of the leave consistent with the Family and Medical Leave Act or other applicable federal or state law. Eden Prairie Firefighter Relief Association P a g e | 5 Article IV - Membership 1. Qualification for Membership Any Active Member in good standing in the Fire Department shall be eligible to apply for membership in the Association. 2. Application for Membership All Active Members of the Fire Department are eligible for membership in the Association. Application for membership shall be made in writing on a form supplied by the Secretary of the Association and reviewed by the Board of Trustees for compliance with federal/state statutory and plan requirements within three (3) months of becoming an active member of the fire department. No applicant may be excluded except if the member is under 18 years of age or has a medically determinable physical or mental impairment or condition that would constitute a predictable and unwarranted risk of imposing liability or an ancillary benefit at any age earlier than the minimum age specified for receipt of a service pension. 3. Termination of Membership A member may be expelled from the Association for cause upon a two-thirds vote of all members present at a regular or special meeting of the general membership, upon the occurrence of any of the following events: a) termination or resignation from membership in the Fire Department prior to completion of the number of years as an active firefighter required for a service pension under these bylaws b) failure to comply with any provisions of these bylaws or any duly adopted rules and regulations of the Association c) any other good cause for termination of membership as determined by the Board of Trustees 4. Categories of Membership Members of this Association shall be classified in one of four categories: regular, deferred, retired or disabled. These categories are defined as follows: a) Active Member: A member of the Association who is also an active firefighter of the Fire Department b) Deferred Member: A member of the Association who has: (i) completed the number of years as an active firefighter required for a service pension as provided in these bylaws (ii) completed a minimum of ten years as a member in good standing in the Association (iii) has separated from service as an active firefighter before attaining the earliest age for receipt of a service pension as provided in these bylaws c) Retired Member: A member of the Association who is drawing a monthly service Eden Prairie Firefighter Relief Association P a g e | 6 pension under applicable statutes and the bylaws of this Association. d) Disabled Member: A member of this Association who is receiving a disability benefit under applicable statutes and the bylaws of this Association. 5. Voting privileges Each member shall be entitled to one vote on any matter voted upon by the membership. Voting by proxy is not permitted. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the Officer in Charge of the vote shall ask for a show of hands. Eden Prairie Firefighter Relief Association P a g e | 7 Article V - Board of Trustees 1. Composition of Board The Board of Trustees shall consist of nine trustees. a) Member Elected Trustees: Six of the trustees shall be elected at the annual meeting of the Association from the Association's active members and shall serve for terms as specified in this Article, or until their respective successors have been elected. One of the six elected members of the Board of Trustees may be a retired member, receiving a monthly service pension, who is elected by the membership of the Association. If there is not a retired member to fill the position of trustee, then that position may be filled by an active member. b) Municipal Trustees: The three municipal trustees shall be one elected municipal official and one elected or appointed municipal official who are designated as municipal representatives by the City of Eden Prairie annually and the chief of the Fire Department. Municipal trustees shall have all rights, duties and responsibilities of regular trustees, including voting rights. 2. Terms of Trustees Two member elected trustees shall be elected for three-year terms at each annual meeting of the Association. If a vacancy of a trustee position occurs, that position shall be filled by election at a special meeting of the Association within thirty-one days of becoming vacant. Any member elected trustee elected to fill an un-expired term shall serve the length of that un-expired term. Any member elected trustee, upon retirement from the Fire Department, must relinquish the trustee's office until an election is held to determine who shall hold that office. The elected or appointed municipal trustees shall be designated annually by the City, except for the chief of the Fire Department, who is appointed by statute. 3. Officers of Board At the first meeting of the Board of Trustees held after the annual meeting of the members of the Association, the Board shall elect from the six member elected trustees a President, Vice- President, Secretary and Treasurer. Each of the officers shall serve for a term of one year or until the officer's successor has been elected. Eden Prairie Firefighter Relief Association P a g e | 8 4. Removal of Trustee or Officer A trustee (other than a municipal trustee) may be removed from the office of trustee for the following reasons: a) breach of the duties of a trustee as specified in these bylaws b) failure to maintain membership in good standing in the Association or the Fire Department, including a suspension from the Association or Fire Department c) other good cause Removal of a trustee may occur by a vote of two-thirds of those present at a meeting of the membership. Notice of the meeting at which removal is to be considered, shall be given to each member and shall include the purpose of considering removal. The Trustee shall be given an opportunity to be heard as to each charge. If the Trustee is removed, a replacement shall be elected and shall serve for the un-expired portion of the term of the removed Trustee. Eden Prairie Firefighter Relief Association P a g e | 9 Article VI - Duties of Officers 1. President The duties of the Association President are as follows: a) Attend and preside at all meetings of the Association and of the Board of Trustees. b) Supervise the affairs of the Association. c) Take all appropriate steps to enforce the due observance of the state and federal laws that apply to the Association, the Articles of Incorporation and the bylaws. d) Sign all checks issued by the Treasurer and all other papers, which require the President's signature. The President may receive a salary as fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund of the Association. 2. Vice-President The duties of the Association Vice-President are as follows: a) Perform the duties of the President in the President's absence. b) All other duties assigned to the Vice-President by the President. 3. Secretary The duties of the Association Secretary are as follows: a) Keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. b) Keep a correct record of all amendments to the Articles of Incorporation and the bylaws. c) Provide all due notice of special meetings of the Association and the Board of Trustees. d) Keep a roll of membership, including all information necessary to determine the pension and benefit status of each member of the Association. e) Sign all orders for payment issued to the Treasurer, and jointly with the Treasurer, prepare and file all reports and statements required by law. The Secretary may receive a salary as fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund of the Association. Eden Prairie Firefighter Relief Association P a g e | 10 4. Treasurer The duties of the Association Treasurer as follows: a) Keep separate, distinct and complete accounts of the Special and General Funds, including a detailed statement of the assets and liabilities of each fund. Such accounts and statements shall be presented at each meeting of the Board of Trustees, and shall be made available to members prior to the annual meeting of the Association. b) Jointly with the Secretary, the Treasurer shall prepare and file all reports and statements required by law. c) At the expiration of the Treasurer's term of office or the Treasurer's termination from the position of Treasurer in accordance with these bylaws, whichever occurs first, the Treasurer shall immediately deliver to the Board of Trustees or the Treasurer's successor in office, all monies, books, papers, and other items pertaining to the Treasurer's office. d) Prior to entering upon the duties of office, the Treasurer shall give a bond in such amount and with such sureties as are required by law and approved by the Board of Trustees, conditioned upon the faithful discharge of the Treasurer's trust and the faithful performance of the duties of the Treasurer's office. The premium for this bond shall be paid from the Special Fund of the Association. The amount of the bond will be equal to at least 10% of the assets of the Association; however, the amount of the bond need not exceed $500,000.00. The Treasurer may receive a salary as fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund of the Association. Eden Prairie Firefighter Relief Association P a g e | 11 Article VII - Meetings 1. Annual Meeting The annual meeting of the Association, for the election of Trustees and other business, shall be held once per calendar year. Subject to waiver, a notice of every annual meeting or special meeting shall be sent by the Secretary via U.S. mail, e-mail, personal delivery or by any other delivery that conforms to law to each member at least ten (10), but not more than thirty (30) days, before the meeting, excluding the date of the meeting. Notice by U.S. mail shall be deemed given when deposited in the U.S. mail with sufficient postage affixed. Such notice shall set forth the date, time, place and in case of a special meeting, the purpose. 2. Regular Meetings of the Board of Trustees The Board of Trustees shall meet at least six times during each year. Subject to waiver, a notice of every Board of Trustees’ meeting shall be sent by the Secretary via U.S. mail, email, personal delivery or by any other delivery that conforms to law to each Trustee at least five (5) , but not more than thirty (30) days, before the meeting, excluding the date of the meeting. Notice by U.S. mail shall be deemed given when deposited in the U.S. mail with sufficient postage affixed. Such notice shall set forth the date, time, place and in case of a special meeting, the purpose. 3. Special Meetings of the Association or Board Special meetings of the Association or of the Board of Trustees may be called by the President or two members of the Board of Trustees and shall also be called upon written request of six (6) or more members of the Association. The Secretary shall notify members and trustees of such special meetings, and the purpose of the meeting shall be contained in such notice. 4. Quorum A majority of the Board of Trustees then in office and ten percent (10%) of all members of the Association shall constitute a quorum for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make known to the affected members. 5. Reports and Resolutions All reports and resolutions shall be submitted in writing and no report shall be accepted unless it is the report of a majority of a committee, provided, however, that a minority shall be permitted to present its views in writing. 6. Adoption of Robert's Rules All meetings of the Association and Board of Trustees shall be conducted according to Robert's Rules of Order, as revised. 7. Order of Business The order of business at meetings of the general membership shall be: Eden Prairie Firefighter Relief Association P a g e | 12 a) Call to order b) Roll call c) Reading of minutes of previous meetings d) Reading of reports and minutes of Board of Trustees' meetings e) Reports of Officers f) Membership applications g) Reports of special committees h) Unfinished business i) Election of Officers or Trustees (annual meeting) j) New business k) Adjournment 8. Location A meeting of the Board of Trustees shall be held at the registered office of the Association, unless notice is made public for another place within the state as designated by the board. Eden Prairie Firefighter Relief Association P a g e | 13 Article VIII - Investments 1. Trustees’ Duties Trustees shall discharge their duties in good faith and with that diligence and care which an ordinarily prudent person would exercise under similar circumstances. Each trustee shall become familiar with the standards of care and the standards of a fiduciary as specified by law. 2. Responsibilities of Trustees It shall be the duty of the Board of Trustees to prepare modes and plans for the sale and profitable investment of the un-appropriated funds of the Association, and whenever investments are made, to investigate and pass upon the securities offered, and to attend to the drawing and execution of the necessary papers. The Board shall order an audit of the books and accounts of the Secretary and Treasurer annually, according to law, and shall submit a written report of the condition of the Association to the members at the annual meeting. The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes, the bylaws and the investment policy attached hereto. The Board of Trustees shall meet with the Investment Committee. The members of the Board shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Eden Prairie and the members of the Association. 3. Investment Committee The investment committee shall consist of the Treasurer, the President and an Ex-officio member, as well as two or more Association members as designated by the trustees. The investment committee shall investigate and make recommendations to the Board of suitable investments for Association funds among those permitted by State of Minnesota statutes, the bylaws and the investment policy attached hereto. 4. Restrictions to Brokers The Board of Trustees shall comply with Minnesota Statutes 356A.06, Subd. 8b that requires the Relief Association to provide annually to any brokers, a written statement of investment restrictions pursuant to State Statute or the Investment Policy that apply to the special fund. Upon receipt of the written statement of investment restrictions, each broker handling investments of the Association shall acknowledge, in writing annually, the receipt of the investment restrictions. The acknowledgment shall contain a statement of the brokers’ agreement to handle the Association’s investments pursuant to the written restrictions. 5. Education Plan The Board of Trustees shall develop and periodically revise a plan for continuing education for all members and officers of the Board of Trustees in order to ensure that trustees keep abreast of their fiduciary responsibilities. Eden Prairie Firefighter Relief Association P a g e | 14 Article IX - Pension Benefits 1. Active Duty and Age Requirements To be eligible to receive a service pension, a member must meet all of the following requirements: a) Be at least fifty (50) years of age b) Has separated from active service with the Fire Department c) Has completed at least ten (10) years of active service with such Fire Department before retirement d) Has been a member of the Association in good standing at least ten (10) years prior to such retirement 2. Deferred Member A member of the Association, who has performed active service of ten (10) years or more, but has not reached the age of fifty (50) years, shall be placed on the deferred pension roll of the Association. After they have reached the age of fifty (50) years, the Association shall, upon their application therefore, pay their pension from the date the application is approved by the Association. The member shall be paid the service pension in accordance with Article IX, Section 3. 3. Pension Benefit Each member hired before 10/01/2025 may be entitled to either a monthly service pension benefit or a lump sum service pension benefit. Each member hired on, or after, 10/01/2025 may only be eligible for a lump sum service pension benefit. Pension benefits will be calculated as follows: Monthly Service Pension Effective 01/01/2005: A monthly service pension shall be calculated by multiplying $48.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association, up to a maximum pension of $1536.00. Effective 01/01/2006: A monthly service pension shall be calculated by multiplying $50.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association, up to a maximum pension of $1600.00. Effective 01/01/2007: A monthly service pension shall be calculated by multiplying $52.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Eden Prairie Firefighter Relief Association P a g e | 15 Association, up to a maximum pension of $1664.00. Effective 01/01/2008: A monthly service pension shall be calculated by multiplying $54.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association, up to a maximum pension of $1728.00. Effective 01/01/2009: A monthly service pension shall be calculated by multiplying $56.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association, up to a maximum pension of $1792.00. Effective01/01/2026: A monthly service pension shall be calculated by multiplying $60.00 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association, up to a maximum pension of $1920.00. Lump Sum Service Pension: A lump sum service pension shall be calculated as follows: (i) For the period prior to 2011: 100 times Years of Service times monthly rate at the time of retirement. (ii) For the period from 2011 through May 31, 2013: 150 times Years of Service times monthly rate at the time of retirement. (iii) For the period from June 1, 2013 through September 17, 2018: $10,000.00 per Year of Service. (iv) For the period beginning September 18, 2018 and thereafter $12,400.00 per Year of Service. (v) For the period beginning January 1, 2025 and thereafter $15,000.00 per Year of Service. 4. Definition of Active Firefighter A period of time cannot be used to calculate a monthly or lump sum service pension unless during the entire period of time the member satisfies the qualification of “active service”, as found in Article III, paragraph 8 of these bylaws. 5. Volunteer Separation while Full-Time Fire Department Employee Notwithstanding any by-law to the contrary, the Association may pay or continue paying a service pension or disability benefit to a member who has not separated from “active service” as defined herein with the Fire Department if: Eden Prairie Firefighter Relief Association P a g e | 16 a) The Member is employed by the City of Eden Prairie to perform duties within the Fire Department on a full-time basis subsequent to retirement as a volunteer firefighter, and b) The City Manager or the Fire Chief has filed a determination with the Association’s Board of Trustees that the Member’s experience with and service to the Fire Department in that Member’s full-time capacity would be difficult to replace, and c) The Member otherwise meets the requirements of Minnesota Statutes, Chapter 424A, including Minnesota Statute 424A.02, subd.1, and is authorized to receive a service pension or disability benefit. 6. Future Increases in Benefits Retired and Deferred members who have credit for at least fifteen (15) years of service as an active firefighter with the Fire Department, shall receive all approved increases in the monthly service pension applicable to that member's number of years of active firefighting service. Retired members who have elected to receive a lump sum pension payment shall not be eligible for any such increases. 7. Application for Monthly or Lump Sum Benefit After retirement as an active firefighter with the Fire Department, a member shall make application for a service pension to the Board of Trustees. The application shall also include an irrevocable election by the member of either a monthly service pension or lump sum service pension, but not both. All applications for pensions shall be submitted to the Board of Trustees at a regular or special meeting of the Board, and shall contain the following information: a) the age of the applicant b) the period of time the member performed duties as an active firefighter for the Fire Department c) the member's number of years of membership in good standing of the Association d) the date the member retired as an active firefighter from the Fire Department e) such other and further information as the Board of Trustees may require Eden Prairie Firefighter Relief Association P a g e | 17 8. Approval It shall be the duty of the Board of Trustees to approve applications for service pensions if the applicant meets all of the eligibility requirements set forth in these bylaws. It shall also be the duty of the Board not to approve the application if any of the eligibility requirements are not met. If an application is not approved, the Board shall return the application to the applicant within thirty (30) days, noting thereon, with particularity, which requirements the applicant does not meet. Thereafter, the applicant shall be furnished with the opportunity to be heard by the full Board in accordance with the review procedure contained in these bylaws, within the next thirty (30) days, on the question of whether the applicant meets all the requirements. If the application is approved, the service pension shall be paid in the manner requested by the applicant pursuant to Article XIV, Timing and Modes of Distribution. 9. Notice of Intent to Retire It shall be the duty of each member who intends to retire and request a service pension from the Association, to file a notice of intent to retire. Such notice shall be in writing and shall be filed with the Secretary not less than three (3) months prior to the date of retirement and submission of application for service pension. Upon receipt of such notice of the intent to retire, the Secretary shall provide any notices to the applicant as required by state or federal law with respect to pension or benefit payments. Eden Prairie Firefighter Relief Association P a g e | 18 Article X - Ancillary Benefits 1. Eligibility A member, who is disabled with a fire service related disability, shall be eligible to collect a disability benefit. The member shall be eligible to receive the disability benefit immediately upon approval of the Board of Trustees. 2. Disability Defined Disability is defined as the inability to engage in performance of all essential duties as a firefighter by reason of a medically determinable physical or psychological impairment that arose out of and is caused by an injury or sickness incurred in the line of duty and is certified by a physician, surgeon or chiropractor acceptable to the Board of Trustees, which can be expected to last for a continuous period of not less than twelve (12) months or can be expected to result in death. 3. Reports Required No member shall be paid disability benefits except upon the written report of a physician, surgeon or chiropractor. This report shall set forth the diagnosis and prognosis of the disability, disease or injury of the member. Each such report shall be filed with the Association. 4. Disability or Pension Benefits Any such disability benefit paid in accordance with this section shall be in lieu of all rights to further service pension and survivor’s benefits during the period that it is being paid. A disability benefit shall be considered a normal service pension after age fifty (50) for any member with at least ten (10) years of active service. 5. Proof of Disability An applicant shall not be considered under a disability unless the member furnishes adequate proof of the existence thereof. An applicants’ statement as to pain or other symptoms will not alone be conclusive evidence of disability as defined in this article. 6. Grievance Procedure If the applicant for disability benefits feels that he/she has been aggrieved by any action of the Board, the member shall, within sixty (60) days from notice of such action of the Board, file written objections and the reasons thereof with the Board and shall be allowed to appeal the determination pursuant to the review procedure in these bylaws. Eden Prairie Firefighter Relief Association P a g e | 19 7. Calculation of Benefit In the event a member incurs a disability as defined in this article, the Association shall pay to such member a monthly disability payment, for the time of such disability. The monthly disability benefit shall be equal to the monthly service pension to which the member would have been entitled at age fifty (50) without regard to whether the member has attained the minimum number of years of active firefighting service and Association membership specified by these bylaws. 8. Entitlement to Future Increases A member currently receiving a disability benefit shall receive all approved increases in the monthly service pension applicable to that member's number of years of active firefighting service. Eden Prairie Firefighter Relief Association P a g e | 20 Article XI - Death Benefit 1. Entitlement to Benefit In the event of the death of an Active or Deferred member of the Association, the surviving spouse, if any, shall be paid one hundred (100%) percent of the lump sum benefit for each year of service. If such member who has no surviving spouse leaves a surviving child or children, such child or children as a group shall be paid one hundred (100%) percent of the lump sum benefit for each year of active service. If such member has no spouse and no surviving children but has a designated beneficiary on file, such beneficiary shall be paid one hundred (100%) percent of the lump sum benefit for each year of active service. If such member has no spouse, no surviving children, and no designated beneficiary, the member’s estate shall be paid one hundred (100%) percent of the lump sum benefit for each year of active service. Such death benefits are payable without regard to minimum or partial vesting requirements. If an Active member dies before completing one year of active service, the Association shall pay a death benefit of ten thousand ($10,000) dollars to his/her surviving spouse, surviving children or designated beneficiary on file; in the same order and procedure as described above. In the event of the death of a Retired association member, receiving a monthly pension benefit, the surviving spouse, if any, shall be paid monthly, until their remarriage or death, two-thirds (2/3) of the Retired members monthly service pension for each year of active service. If such member leaves a surviving child or children, in addition to a spouse, such child or children, in the aggregate, shall be paid, monthly, the sum of one-third (1/3) of the monthly service pension for each year of active service. If such member is survived only by a child or children, such child or children, in the aggregate, shall be paid, monthly, the sum of one hundred (100%) percent of the monthly service pension for each year of active service. 2. Termination of Children's Benefit Benefit payments to or on behalf of a surviving child shall cease when the child reaches the age of eighteen (18) or, in the case of any child who furthers his or her education, by attending college or technical school, when that child graduates with his/her undergraduate degree or technical degree, quits school, reaches the age of twenty-two (22), or fails to provide proof of current educational enrollment, whichever occurs first. Any child furthering his or her education and wishing to qualify for benefits must produce annually, in a form satisfactory to the Board of Trustees, proof that the child is a full-time student in a college or trade school. 3. Entitlement to Future Increases Death benefits payable to a surviving spouse or children shall be increased to the extent that the monthly service pension is increased for current members who have the same number of active years of service as the deceased member. Eden Prairie Firefighter Relief Association P a g e | 21 Article XII - Application for Disability and Death Benefits 1. Disability Benefit Application All applications for disability benefits shall be submitted to the Board of Trustees in writing, on forms furnished by the Secretary, at a regular or special meeting of the Board. The application shall be accompanied by a certificate from a physician, surgeon or chiropractor setting forth the findings regarding whether the member has a qualifying disability. The physician, surgeon or chiropractor’s opinion shall also include findings regarding the nature and probable duration of the illness or injury, the cause thereof, the length of time the applicant has been and will be unable to perform any of the essential duties as an active firefighter, and an estimate of the time at which the applicant will be able to return to the duties as an active firefighter. The Board of Trustees, in its discretion, may require an independent medical examination, at the Association's expense, to review the qualifications of the member for a disability benefit. 2. Death Benefit Application Applications for benefits by surviving spouses and children shall be submitted to the Board of Trustees in writing, on forms furnished by the Secretary, at a regular or special meeting of the Board. The application shall include the date and cause of death, a certified marriage certificate for a surviving spouse and certified birth certificate for a surviving child, plus such other and further information as the Board of Trustees deems appropriate. 3. Action on Applications No disability or death benefits shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits and shall be based upon the criteria established in these bylaws and applicable law. Eden Prairie Firefighter Relief Association P a g e | 22 ARTICLE XIII – SUPPLEMENTAL BENEFIT 1. Payment of Supplemental Benefit Upon the payment by the Association of a lump-sum distribution to a qualified recipient, the Association must pay a supplemental benefit to the qualified recipient. A qualified recipient is an individual who receives a lump sum distribution of pension benefits from the Association for service as a volunteer firefighter. Notwithstanding any law to the contrary, the Association may pay the supplemental benefit out of its Special Fund. The amount of this benefit equals ten (10%) percent of the regular lump-sum distribution that is paid on the basis of service as a volunteer firefighter. In no case may the amount of the supplemental benefit exceed one- thousand ($1,000) dollars. Eden Prairie Firefighter Relief Association P a g e | 23 Article XIV - Funds 1. Allocation All money received from the Association shall be kept in two separate funds. Disbursements from the funds shall be in accordance with Minnesota Statutes and rules and bylaws of the Association. 2. General Fund The funds received by the Association from dues, fines, application fees, entertainment and other miscellaneous sources shall be kept in the General Fund of the Association, on the books of the Treasurer, and may be disbursed to conduct the routine business of the Association or for any purpose reasonably related to the welfare of the Association or its members, as authorized by the Board or the general membership. Expenditures greater than $500.00 require approval by a majority of the members present and voting at any annual or special meeting of the members. 3. Special Fund All funds received by the Association qualifying as state aid received pursuant to law, all taxes levied by or other revenues received from the city present to law providing for municipal support for the Association, any moneys or property donated, given, granted or devised, excluding fund- raiser proceeds, by any person which is specified for the use for the support of the Special Fund, and any interest earned on the assets of the Special Fund. Any tax sources and other money which may be directly donated or transferred to said fund, shall be kept in a separate account on the books of the Treasurer known as the Special Fund and shall be dispersed only for the following purposes: a) payment of members’ service pension benefits in accordance with state law and with these bylaws b) payment of ancillary benefits in accordance with state laws and these bylaws c) payment of supplemental benefits in accordance with state law and these bylaws d) administrative expenses as limited by Minn. Stat. 69.80 All other expenses of the Association shall be paid out of the General Fund. 4. Method of Disbursement No disbursement of funds of this Association shall be made except by checks drawn by the Treasurer and countersigned by the President except when issued for salaries, pensions and other fixed charges, the exact amount of which has previously been determined and authorized by the Board of Trustees (or members, in case of disbursement from the General Fund). In no event shall a disbursement be issued until the claim to which it relates has been approved by the Board of Trustees. Disbursement also may be made by electronic fund transfers so long as the Treasurer and President have previously authorized such transfers. Eden Prairie Firefighter Relief Association P a g e | 24 5. Deposit of Funds All money belonging to the Association shall be deposited to the credit of the Association in such banks, trust companies, saving and loan associations or other depositories as the Board of Trustees may designate. The Board of Trustees shall make deposits in conformance with state statutes, the bylaws and the investment policy. Eden Prairie Firefighter Relief Association P a g e | 25 Article XV - Timing and Modes of Distribution 1. Distribution Choices Members who choose a monthly service pension shall be governed by Article IX, Section 3(a). A member who chooses a lump sum pension option shall be offered the following benefit payment methods: a) a single lump sum payment payable to the eligible retiree b) rollover to an IRA account pursuant to Article XV, Section 2 2. IRA Rollover Upon written request from the retiring member who has given proper notice of retirement, the Secretary or Treasurer shall directly transfer the service pension amount into an Individual Retirement Account under Section 408(a) of the Internal Revenue Code, as amended. Eden Prairie Firefighter Relief Association P a g e | 26 Article XVI - Procedure for Review 1. Entitlement to Appeal In the event that the Board of Trustees denies an application for a service or ancillary pension benefit, the member shall be entitled to the right to appeal the determination. 2. Un-approved Application If an application is not approved, the Board shall return the application to the applicant within thirty (30) days, noting thereon, with particularity, which requirements the applicant does not meet. Thereafter, the applicant shall be furnished with the opportunity to be heard by the full Board, on the question of whether the applicant meets all of the eligibility requirements. The member shall appeal by furnishing the Board with a written intent to appeal that is filed with the Secretary of the Association within thirty (30) days of receiving an adverse determination. The intent to appeal shall be certified by the member. 3. Special Meeting for Appeal The Board of Trustees shall hold a special meeting within sixty (60) days of receipt of the written intent to appeal. Timely notice of the meeting shall be given to the member at least fifteen (15) days prior to the special meeting. The member shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination. The Board reserves the right to engage the services of a mediator, acceptable to both parties, at any time during the appeal. The mediator shall be selected from the Rule 114 Supreme Court Roster. The cost of the mediator shall be split in half between both parties. Eden Prairie Firefighter Relief Association P a g e | 27 Article XVII - Limits on Benefits 1. Domestic Relations Order A qualified domestic relations or domestic relations order shall be accepted by the Association if in compliance with state and federal law. A distribution made pursuant to a domestic relations order shall be treated as made pursuant to qualified domestic relations order as specified by I.R.C. 414 (p) (11), as amended. No benefits shall be paid under a domestic relations order which requires the plan to provide any type or form of benefit, or any option, not otherwise provided under the Plan or under state law. Exhibit A of these Bylaws are guidelines for terms which must be included in any domestic relations order to be considered consistent with these Bylaws and eligible for approval by the Board. 2. Garnishment, judgment or legal process No service pension or ancillary benefits paid or payable from the Special fund of the Association to any person receiving or entitled to receive a service pension or ancillary benefits shall be subject to garnishment, judgment, execution or other legal process, except as provided in Minnesota Statutes, Sections 518.58, 518.581, or 518A.53. 3. Assignment of Benefits No person entitled to a service pension or ancillary benefits from the Special fund of the Association may assign any service pension or ancillary benefit payments, nor shall the Association have the authority to recognize any assignment or pay over any sum, which has been assigned. 4. Limitations on Ancillary Benefits Following the receipt of a lump sum death benefit, neither a member’s surviving spouse or estate is entitled to any other or further financial relief or benefits from the Association except those described in Article XIII- Supplemental Benefits. 5. Benefit Limitations No provision, which places limits on benefits as contained within Section 415 of the Internal Revenue Code, shall be exceeded. Plan participants cannot receive an annual benefit greater than the amount specified in Section 415 of the code as may subsequently be amended. Eden Prairie Firefighter Relief Association P a g e | 28 Article XVIII - Amendments 1. Amending the Bylaws The bylaws of the Association may be amended by completing the following procedure: a) Notice of the proposed amendment is given to each member not less than ten (10) days prior to the regular or special Association meeting at which the amendment will be considered b) at an Association meeting, the amendment is adopted by a favorable vote of two-thirds (2/3) of the membership present and voting, provided that a quorum is present c) the amendment is approved by the City of Eden Prairie City Council Article XIX - Notice 1. Amendment Notices Notices to the membership of a change to these bylaws shall be delivered in the following manner: a) shall be posted at each fire station b) shall be sent by U.S. Mail or email to each deferred member of the Association c) shall be sent by U.S. Mail or email to each retired member of the Association Eden Prairie Firefighter Relief Association P a g e | 29 Article XX - Effective Date These bylaws were adopted by the Membership on the 18th day of September 2025 and supersede all prior bylaws of this Association. ________________________ ________________________ Association President Association Secretary Collin O’Brien Thomas Wilson These bylaws were approved by the City of Eden Prairie City Council on the 18th day of November 2025 ____________________________ David Teigland City Clerk City of Eden Prairie, MN Eden Prairie Firefighter Relief Association P a g e | 30 EXHIBIT A Guidelines for Qualified Domestic Relations Order Terms Triggering Event Payment to Alternate Payee 1 Retirement of participant. Court –assigned fraction in the same form as elected by participant. 2 Death of participant before benefits commence. Lump sum payment of court-assigned fraction. 3 Death of participant after monthly benefits commence. Payments stop. 4 Death of alternate payee before benefits commence. No payment to alternate payee or his/her estate. 5 Death of alternate payee after benefits commence. Payments stop. City Council Agenda Cover Memo Date: Nov. 18, 2025 Section: Payment of Claims Item Number: IX. Department: Administration / Finance ITEM DESCRIPTION Payment of Claims REQUESTED ACTION Move to approve the payment of claims as submitted (roll call vote). SUMMARY Checks 319773 - 319825 Checks 5002780 - 5003331 Wire Transfers 11917 - 11979 Purchasing Card 11917 ATTACHMENTS Check Register Check Summary City of Eden Prairie Council Check Summary 11/18/2025 Division Amount Division Amount 000 General Total 21,121 304 Senior Board Total 300 100 City Manager Total 791 309 DWI Forfeiture Total 26 101 Legislative Total 11,342 314 Special Investigations Total 57 102 Legal Counsel Total 16,810 315 Economic Development Total 142,908 110 City Clerk Total 961 502 Park Development Total 22,672 111 Customer Service Total 6,547 509 CIP Fund Total 227,227 112 Human Resources Total 400 512 CIP Trails Total 15,036 113 Communications Total 1,600 513 CIP Pavement Management Total 256,388 114 Benefits & Training Total 3,554 526 Transportation Fund Total 51,625 130 Assessing Total 253 539 2020 Improvement Projects Total 4,000 131 Finance Total 454 543 Police Remodel Total 2,322,557 132 Housing and Community Services Total 34,400 544 Shady Oak (FCD to Valley View) Total 4,015 133 Planning Total 1,356 Total Capital Projects Fund 3,046,812 136 Public Safety Communications Total 6,488 137 Economic Development Total 443 601 Prairie Village Liquor Total 182,475 138 Community Development Admin. Total 63 602 Den Road Liquor Total 222,839 150 Park Administration Total 582 603 Prairie View Liquor Total 144,967 151 Park Maintenance Total 67,846 605 Den Road Building Total 129,983 153 Organized Athletics Total 5,614 701 Water Enterprise Fund Total 346,953 154 Community Center Total 30,541 702 Wastewater Enterprise Fund Total 12,413 156 Youth Programs Total 11,144 703 Stormwater Enterprise Fund Total 147,300 157 Special Events Total 14 Total Enterprise Fund 1,186,930 158 Senior Center Total 3,007 159 Recreation Administration Total 25 SAC 14,910 160 Therapeutic Recreation Total 913 802 494 Commuter Services Total 54,415 162 Arts Total 6,882 807 Benefits Fund Total 712,498 163 Outdoor Center Total 2,284 809 Investment Fund Total 4,905 168 Art Center Total 1,393 810 Workers Comp Insurance Total 251,581 180 Police Sworn Total 77,803 811 Property Insurance Total 186,520 182 Police Civilian Total 2,592 812 Fleet Internal Service Total 349,022 184 Fire Total 785,422 813 IT Internal Service Total 130,407 186 Inspections Total 220 814 Facilities Capital ISF Total 98,350 200 Engineering Total 7,624 815 Facilities Operating ISF Total 58,386 201 Street Maintenance Total 103,542 816 Facilities City Center ISF Total 71,840 202 Street Lighting Total 83,746 817 Facilities Comm. Center ISF Total 184,680 Total General Fund 1,297,777 818 Dental Insurance Total 17,481 Total Internal Svc/Agency Funds 2,134,996 301 CDBG Total 161 303 Cemetery Operation Total 2,991 312 Recycle Rebate Total 7,119 Report Total 7,737,284 321 Opioid Settlement Total 12,470 322 Local Affordable Housing Aid Total 48,030 Total Special Revenue Fund 70,770 City of Eden PrairieCouncil Check Register 11/18/2025 Amount Vendor Account Description Business Unit Comments 958,514 WEIDNER PLUMBING & HEATING CO OCS-Other Contracted Services Police Remodel Police Renovation 759,997 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Fire Relief Pension Payment General Fund Fire Relief Pension Payment 433,474 LEAGUE MN CITIES INS TRUST WC Insurance Various Funds Work Comp and Property Insurance Premium 365,136 MINNESOTA UTILITIES & EXCAVATING LLC OCS-Other Contracted Services Police Remodel Police Renovation 333,112 UKG INC Payroll Taxes Health & Benefits Fund Payroll Taxes and Garnishments PR Period Ending 10.17.25 306,850 FOBBE ELECTRIC INC OCS-Other Contracted Services Police Remodel Police Renovation 259,692 CORE MECHANICAL SERVICES LLC OCS-Other Contracted Services Police Remodel Police Renovation 241,040 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health & Benefits Fund PERA PR Period Ending 10.03.25 203,633 NORTHWEST ASPHALT Improvement Contracts CIP Pavement Management Prairie Center Drive Pavement Rehabilitation 144,259 MGX EQUIPMENT SERVICES LLC Autos Fleet-Storm Water New Vehicle Upfitting - 733 121,954 XCEL ENERGY Electric Various Funds Electric Invoice for Various Locations 118,369 EBERT CONSTRUCTION OCS-Other Contracted Services Police Remodel Police Renovation 112,805 PALADIN TECHNOLOGIES OCS-Other Contracted Services Liquor Funds Liquor Stores Camera Replacement 107,879 SUPER SET FLOORING & TILE LLC OCS-Other Contracted Services Police Remodel Police Renovation 100,000 FIRST AMERICAN TITLE INSURANCE COMPANY Deposit Storm 7955 Wallace Rd Purchase Agreement Earnest Funds 90,274 NEW LOOK CONTRACTING INC Improvement Contracts Economic Development Fund 89,791 DIVERSE BUILDING MAINTENANCE Janitor Services Various Funds 83,124 WARNING LITES Contracted Striping Traffic Signs 79,429 XCEL ENERGY Electric Various Funds 77,910 ICOR TECHNOLOGY INC Capital Under $25,000 Capital Maint. & Reinvestment 76,975 USB-PURCHASING CARD Various Various Funds 69,231 BITUMINOUS ROADWAYS INC Pavement Rehab Streets Pavement 62,355 LOGIS LOGIS IT Operating 61,750 JRK STEEL INC OCS-Other Contracted Services Police Remodel 51,280 ATE RECREATION OCS-Other Contracted Services Capital Maint. & Reinvestment 50,485 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 44,441 HENNEPIN COUNTY TREASURER OCS-Other Contracted Services Police Sworn 44,413 SUMMIT FIRE PROTECTION OCS-Other Contracted Services Police Remodel 42,619 HAMBURG BUILDERS GROUP LLC OCS-Other Contracted Services Capital Maint. & Reinvestment 41,904 TRAFFIC CONTROL CORPORATION Improvement Contracts Transportation Fund 40,957 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 38,814 PETERSON COMPANIES OCS-Other Contracted Services Police Remodel 37,898 PARIS PAINTING LLC OCS-Other Contracted Services Various Funds 36,235 TOTAL MECHANICAL SERVICES OCS-HVAC General Community Center 35,224 VOYA Deferred Compensation Health & Benefits Fund 35,020 HULS BROKERAGE INC Lime Residual Removal Water Treatment 33,375 TOTAL MECHANICAL SERVICES OCS-HVAC Facilities Capital 33,145 REZATEC GLOBAL INC OCS-Other Contracted Services Water Capital 33,030 PROP OCS-Other Contracted Services Local Affordable Housing Aid 31,443 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 30,685 HYDROCORP Improvement Contracts Water Capital 29,769 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 28,808 GRAYMONT Chemicals Water Treatment 26,046 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 25,778 GUARDIAN FLEET SAFETY LLC Autos Fleet-Police 25,115 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 24,995 WALL TRENDS INC OCS-Building Various Funds 24,772 ABM INDUSTRY GROUPS, LLC Janitor Services Various Funds 24,356 GUARDIAN FLEET SAFETY LLC Autos Fleet-Police 23,480 GUARDIAN FLEET SAFETY LLC Autos Fleet-Police 22,662 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 21,861 MGX EQUIPMENT SERVICES LLC Autos Fleet-Public Works 21,768 HOUSTON ENGINEERING INC Design & Engineering Economic Development Fund 21,678 ACTION FLEET INC Autos Fleet-Police 21,269 HOUSTON ENGINEERING INC OCS-Other Contracted Services CIP Trails 21,268 WEX Health Savings Account Health & Benefits Fund Amount Vendor Account Description Business Unit Comments21,031 EXCEL LAWN & LANDSCAPE OCS-Lawn Maintenance Various Funds 21,007 MULCAHY NICKOLAUS LLC OCS-Other Contracted Services Police Remodel 20,536 ICMA RETIREMENT TRUST-457 Deferred Compensation Health & Benefits Fund 19,772 WSB & ASSOCIATES INC OCS-Other Contracted Services Park Acquisition & Development 19,610 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 19,536 BERGERSON-CASWELL INC OCS-Equipment/Vehicles Water Storage 19,026 WEX Health Savings Account Health & Benefits Fund 19,003 BKJ LAND COMPANY OCS-Equipment/Vehicles Water Supply (Wells) 18,650 VELOS CONSTRUCTION INC OCS-Other Contracted Services Local Affordable Housing Aid 18,051 GRI EDEN PRAIRIE, LLC Rent Prairie Village Liquor 17,055 PRAIRIEVIEW RETAIL LLC Rent Prairie View Liquor 16,625 KELLINGTON CONSTRUCTION INC OCS-Other Contracted Services Police Remodel 16,592 YOUNGSTEDTS COLLISION CENTER OCS-Equipment/Vehicles Fleet Operating 16,448 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal 16,165 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 15,660 CENTERPOINT ENERGY Gas Various Funds 15,612 PAYCHEX Wages and Benefits 494 Corridor Commission 15,608 PAYCHEX Wages and Benefits 494 Corridor Commission 15,300 TRAFERA LLC Computers IT Operating 14,761 METROPOLITAN COUNCIL Due to Other Governments Sewer Access Charge 14,445 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 14,154 THE HOME DEPOT Accounts Receivable TIF-Lincoln Parc Apts 13,965 J&L STEEL ERECTORS LLC OCS-Other Contracted Services Police Remodel 13,853 STALKER RADAR Capital Under $25,000 Police Sworn 13,786 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 13,721 BADGER METER Telephone Water Metering 13,152 MANSFIELD OIL COMPANY Motor Fuel Fleet Operating 13,121 OFFICE OF MN IT SERVICES Software Maintenance IT Operating 13,025 KRAUS-ANDERSON CONSTRUCTION COMPANY OCS-Other Contracted Services Facilities Capital 12,873 STREICHERS Clothing & Uniforms Police Sworn 12,828 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Liquor Funds 12,481 MINNEAPOLIS GLASS COMPANY OCS-Other Contracted Services Facilities Capital 12,400 DRAG N FLY WIRELESS INC OCS-Other Contracted Services Various Funds 12,361 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 11,612 SRF CONSULTING GROUP INC Design & Engineering Transportation Fund 11,534 ADVANCED ENGINEERING & ENVIROMENTAL SERV Design & Engineering Wastewater Capital 11,250 POST, BARRY Deposits General Fund 11,232 CONSERVATION CORPS MINNESOTA & IOWA OCS-Other Contracted Services Capital Maint. & Reinvestment 10,755 AQUATIC PLANT MANAGEMENT LLC OCS-Other Contracted Services Stormwater Non-Capital 10,712 SOUTHWEST SUBURBAN CABLE COMMISSION Dues & Subscriptions City Council 10,380 MINNESOTA LIFE INSURANCE COMPANY Life Insurance Health & Benefits Fund 10,375 PROP OCS-Other Contracted Services Housing & Community Services 10,200 XTREME INTEGRATION OCS-Other Contracted Services Liquor Funds 10,062 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 9,992 EDEN PRAIRIE HOCKEY ASSOCIATION 9,745 XCEL ENERGY 9,625 SENIOR COMMUNITY SERVICES 9,542 SUPERIOR FENCE AND RAIL OF ST PAUL 9,421 PHILLIPS WINE AND SPIRITS INC 9,204 ARTISAN BEER COMPANY 9,129 CEMSTONE PRODUCTS COMPANY 9,000 IRON MALTESE ATHLETICS 8,823 HEALTHPARTNERS 8,761 BREAKTHRU BEVERAGE MN WINE & SPIRITS 8,448 EHLERS & ASSOCIATES INC 8,063 GRAYMONT 7,979 GRAYMONT 7,866 I-STATE TRUCK CENTER 7,826 BRAUN INTERTEC CORPORATION 7,776 U.S DEPARTMENT OF AGRICULTURE Amount Vendor Account Description Business Unit Comments7,711 PHILLIPS WINE AND SPIRITS INC 7,690 U.S. BANK - I-494 PURCH. CARD 7,469 BPAS 7,320 RAINBOW TREECARE 7,216 METERING & TECHNOLOGY SOLUTIONS 7,004 RJ RYAN CONSTRUCTION 6,976 SSI ABS-2025-1 PROJECT HOLDINGS LLC 6,887 POMP'S TIRE SERVICE INC 6,851 CATALYST GRAPHICS INC 6,840 BCA - MNJIS 6,800 HAMMER COMMUNITY SOLAR LLC 6,761 BELLBOY CORPORATION 6,751 STREETLIGHT DATA INC 6,743 CATALYST GRAPHICS INC 6,707 HOHENSTEINS INC 6,693 CENTERPOINT ENERGY 6,571 MACDONALD & MACK ARCHITECTS LTD 6,356 HOME DEPOT CREDIT SERVICES 6,047 HORIZON COMMERCIAL POOL SUPPLY 5,815 HEALTHPARTNERS 5,806 BREAKTHRU BEVERAGE MN WINE & SPIRITS 5,760 PRO TREE OUTDOOR SERVICES 5,722 HEALTHPARTNERS 5,650 CAMFIL USA INC 5,528 HINTERLAND CSG LLC 5,430 WATERFRONT RESTORATION LLC 5,416 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 5,379 SPORTS IMPORTS INC 5,295 HOHENSTEINS INC 5,277 VERIZON WIRELESS 5,229 ARTISAN BEER COMPANY 5,200 SHADYWOOD TREE EXPERTS 5,141 STANTEC CONSULTING SERVICES INC 5,026 MADISON NATIONAL LIFE INSURANCE CO INC 5,000 THE PRESERVE ASSOCIATION 5,000 BASSWOOD 1ST HOA 4,979 POMP'S TIRE SERVICE INC 4,920 HOHENSTEINS INC 4,905 PFM ASSET MANAGEMENT LLC 4,891 WINE MERCHANTS INC 4,637 T-MOBILE 4,627 LEAGUE MN CITIES INS TRUST 4,479 BRAUN INTERTEC CORPORATION 4,465 SOBANIA COMMUNITY SOLAR 4,456 WINE MERCHANTS INC 4,453 MUSIC TOGETHER IN THE VALLEY LLC 4,389 RIVER'S EDGE CONCRETE, LLC 4,352 MOBOTREX INC 4,260 PHILLIPS WINE AND SPIRITS INC 4,227 VAN PAPER COMPANY 4,163 GRAINGER 4,154 SSI ABS-2025-1 PROJECT HOLDINGS LLC 4,125 EDEN PRAIRIE EARLY CHILDHOOD 4,074 MINNESOTA VALLEY ELECTRIC COOPERATIVE 4,050 WEX 4,000 GREEN ACRES SPRINKLER COMPANY 3,966 MACQUEEN EQUIPMENT INC 3,837 H & L MESABI 3,825 LANDBRIDGE ECOLOGICAL 3,825 ARTISAN BEER COMPANY Amount Vendor Account Description Business Unit Comments3,796 PRAIRIE ELECTRIC COMPANY 3,782 BREAKTHRU BEVERAGE MN BEER LLC 3,779 METRO SALES INCORPORATED* 3,765 POMP'S TIRE SERVICE INC 3,683 MARTIN MARIETTA MATERIALS 3,559 XCEL ENERGY 3,419 ABM EQUIPMENT LLC 3,400 T-MOBILE 3,371 BELLBOY CORPORATION 3,341 HOME DEPOT CREDIT SERVICES 3,333 LOCKRIDGE GRINDAL NAUEN PLLP 3,300 ST CROIX ENVIRONMENTAL INC 3,169 PURCHASE POWER 3,168 LAKE COUNTRY DOOR LLC 3,052 NAC MECHANICAL AND ELETRICAL SERVICES 3,047 SOCCER SHOTS 3,047 MARTIN MARIETTA MATERIALS 3,000 YMCA OF THE NORTH 2,994 BREAKTHRU BEVERAGE MN WINE & SPIRITS 2,912 SHORT ELLIOTT HENDRICKSON INC 2,900 BRAUN INTERTEC CORPORATION 2,867 PAUSTIS & SONS COMPANY 2,854 BELLBOY CORPORATION 2,842 HEALTHPARTNERS 2,760 ADVANTAGE PROPERTY MAINTENANCE INC 2,756 HOPE HAVEN INC 2,735 CAPITOL BEVERAGE SALES LP 2,718 ASCENTEK, INC 2,716 TNC INDUSTRIES INC 2,674 METRO SALES INCORPORATED* 2,596 PAUSTIS & SONS COMPANY 2,500 BS&A SOFTWARE 2,439 ARVIG 2,375 HOMELINE 2,344 USA INFLATABLES 2,333 BCM ONE 2,316 GREAT LAKES COCA-COLA DISTRIBUTION 2,271 PERA 2,271 PERA 2,255 STANDARD SPRING PARTS 2,230 ANCHOR PAPER COMPANY 2,227 STANTEC CONSULTING SERVICES INC 2,188 WIESE USA 2,175 BRYAN ROCK PRODUCTS INC 2,173 MAVERICK WINE LLC 2,161 CORE & MAIN 2,125 ONWARD EDEN PRAIRIE 2,125 FPACP3 EDEN LLC 2,125 SHADYWOOD TREE EXPERTS 2,075 EXCEL LAWN & LANDSCAPE 2,057 CLEAR RIVER BEVERAGE CO 2,050 WEX 1,975 FIRENET SYSTEMS INC 1,961 CDW GOVERNMENT INC. 1,955 VINOCOPIA 1,910 WINE MERCHANTS INC 1,882 WINEBOW 1,875 MOVEFWD INC 1,873 PAUSTIS & SONS COMPANY 1,834 LEGACY GYMNASTICS Amount Vendor Account Description Business Unit Comments1,816 LIONS SHARE MAINTENANCE 1,800 ADS ON BOARDS 1,781 CLEAR RIVER BEVERAGE CO 1,750 VINOCOPIA 1,747 GREAT LAKES COCA-COLA DISTRIBUTION 1,715 MINNESOTA DEPT OF REVENUE 1,706 MEGA BEER 1,691 CEMSTONE PRODUCTS COMPANY 1,672 WEX 1,644 FASTENAL COMPANY 1,636 WINEBOW 1,612 FIDELITY SECURITY LIFE INSURANCE CO 1,611 CENTERPOINT ENERGY 1,593 RIVERS EDGE CONCRETE 1,578 BARR ENGINEERING COMPANY 1,548 FIRE SAFETY USA INC 1,540 IDENTISYS 1,500 ALLDATA 1,490 HEALTHPARTNERS OCCUPATIONAL MEDICINE 1,470 SYSCO WESTERN MINNESOTA 1,451 GOODMANSON CONSTRUCTION 1,441 WEX 1,440 EMERALD ELEMENTS 1,432 SYSCO WESTERN MINNESOTA 1,430 TGA OF CENTRAL HENNEPIN COUNTY 1,426 TWIN CITIES DOTS AND POP LLC 1,409 R & R SPECIALTIES OF WISCONSIN 1,403 PRECISE MRM LLC 1,379 WINE MERCHANTS INC 1,370 FIRE SAFETY USA INC 1,325 AIRGAS USA LLC 1,312 MAVERICK WINE LLC 1,300 DARRELL WESTBY 1,280 FLAGSHIP RECREATION 1,229 BLOOMINGTON, CITY OF 1,214 CINTAS CORPORATION 1,208 UKG INC 1,204 GRAINGER 1,195 ETHANOL PRODUCTS LLC 1,193 CLEAR RIVER BEVERAGE CO 1,179 SRF CONSULTING GROUP INC 1,171 HOHENSTEINS INC 1,168 STREICHERS 1,160 ARTISAN BEER COMPANY 1,155 SUMMER LAKES BEVERAGE LLC 1,140 VAN PAPER COMPANY 1,135 FASTENAL COMPANY 1,130 SSI ABS-2025-1 PROJECT HOLDINGS LLC 1,098 BERGMAN LEDGE LLC 1,091 SOCIABLE CIDER WERKS LLC 1,043 MODIST BREWING COMPANY 1,030 WEX 1,002 EMERALD ELEMENTS 1,000 UKG INC 996 WEX 971 BELLBOY CORPORATION 969 BARNA, GUZY & STEFFEN ,LTD 958 WEX 951 WEX 942 CENTURYLINK Amount Vendor Account Description Business Unit Comments940 CDW GOVERNMENT INC. 932 HENNEPIN COUNTY TREASURER 928 GLOBAL RESERVE LLC 927 BIG STATE INDUSTRIAL SUPPLY INC 921 PAFFY'S PEST CONTROL 909 MULCAHY COMPANY INC 893 INTERNATIONAL UNION OF OPERATING 892 WINE COMPANY, THE 881 CUSTOM HOSE TECH 880 FIRE SMART PROMOTIONS 863 SOLUTION BUILDERS 853 BARREL THEORY BEER COMPANY 850 VINOCOPIA 850 TYLER TECHNOLOGIES INC 849 WEX 832 CERTIFIED LABORATORIES 826 RIVERS EDGE CONCRETE 825 WINEBOW 823 MENARDS 823 METRO ELEVATOR 816 JUNKYARD BREWING COMPANY LLC 796 CONCRETE CUTTING AND CORING 795 SWANK MOTION PICTURES INC 791 WM MUELLER AND SONS INC 775 BREAKTHRU BEVERAGE MN WINE & SPIRITS 768 TWIN CITY SEED CO 753 THE ADVENT GROUP 750 CUSTOMIZED FIRE RESCUE TRAINING INC 716 PRINCIPAL FINANCIAL GROUP 706 EARL F ANDERSON 700 MN RURAL WATER ASSOCIATION 698 BERGMAN LEDGE LLC 697 THE ADVENT GROUP 695 WINEBOW 690 STEEL TOE BREWING LLC 687 THE ADVENT GROUP 686 MEDICINE LAKE TOURS 677 QUALITY LOCKSMITH SERVICE 672 BACK CHANNEL BREWING COLLECTIVE LLC 665 WEX 660 EMERALD ELEMENTS 660 LEAST SERVICES COUNSELING 656 MADDEN, GALANTER, HANSEN PLLC 653 FUSION LEARNING PARTNERS 652 TNC INDUSTRIES INC 650 DAVID ANDERSON 647 ASPEN WASTE SYSTEMS INC. 630 PETERSON COUNSELING AND CONSULTING LLC 609 CLAREY'S SAFETY EQUIPMENT 600 AMERICAN RED CROSS 594 FACTORY MOTOR PARTS COMPANY 594 BERRY COFFEE COMPANY 589 MENARDS 585 BARNUM GATE SERVICES INC 579 GRAINGER 575 AT & T 568 MODIST BREWING COMPANY 561 IDENTISYS 555 AIRGAS USA LLC 521 CORE & MAIN Amount Vendor Account Description Business Unit Comments520 ECM PUBLISHERS INC 508 MEGA BEER 500 MEALS ON WHEELS 500 DIETHELM, TAMMY L 500 SOUTHWEST POWER EQUIPMENT 497 OVERHEAD DOOR CO. OF THE NORTHLAND 484 WOODEN HILL BREWING COMPANY LLC 484 STEEL TOE BREWING LLC 484 ADVANCED GRAPHIX INC 484 METROPOLITAN MECHANICAL CONTRACTORS 481 VESTIS SERVICES LLC 481 MENARDS 478 MINNESOTA VALLEY ELECTRIC COOPERATIVE 475 INDIGO SIGNWORKS, INC. 472 SVL 472 JOHN HENRY FOSTER MINNESOTA INC 467 AMK RESEARCH SERVICES LLC 457 AMERICAN TRADE MARK 456 WINE COMPANY, THE 453 WINE COMPANY, THE 453 BRO-TEX INC 450 TWIN CITY MONUMENT CO 449 NIHCA 448 BOYER TRUCKS 444 DIVERSE BUILDING MAINTENANCE 438 ASSURED SECURITY 435 AMERICAN RED CROSS 428 VESTIS SERVICES LLC 423 DOMACE VINO LLC 421 VENN BREWING COMPANY 407 KIM MILLER 406 LEONARD, MICHELLE 404 56 BREWING LLC 400 MAVERICK WINE LLC 400 PETTY CASH-POLICE DEPT 395 MILK AND HONEY CIDERS 390 INBOUND BREW CO 383 LLOYDS CONSTRUCTION 383 RIGID HITCH INCORPORATED 379 PAUSTIS & SONS COMPANY 378 HEADFLYER BREWING 375 WILLIAM ROSE 373 TREVIPAY 366 EDINA FIREFIGHTERS LOCAL 1275 363 FACTORY MOTOR PARTS COMPANY 345 VENN BREWING COMPANY 340 FASTSIGNS 340 NAMGYAL GAWA 340 MEGA BEER 339 MAVERICK WINE LLC 335 MOBOTREX INC 331 ST CROIX LINEN LLC 330 GIRARD'S BUSINESS SOLUTIONS INC 330 HENNEPIN COUNTY TREASURER 319 PRAIRIE ELECTRIC COMPANY 319 THE ADVENT GROUP 313 GREAT LAKES COCA-COLA DISTRIBUTION 313 HENNEPIN COUNTY TREASURER 312 BACK CHANNEL BREWING COLLECTIVE LLC 310 CLEAR RIVER BEVERAGE CO Amount Vendor Account Description Business Unit Comments303 DELTA DENTAL 300 LISA MURPHY 300 CITY OF SAINT PAUL 300 HIRSHFIELD'S 298 ECM PUBLISHERS INC 296 PDCM/DDP 295 PETTY CASH 294 PRAIRIE ELECTRIC COMPANY 284 PRYES BREWING COMPANY 279 UKG INC 272 VINOCOPIA 268 PROPIO LS LLC 266 COMCAST 260 MPX GROUP, THE 259 CENTURYLINK 259 US BANK - PAYMODE 256 MENARDS 253 REXFORD ZACHARY 252 SUMMIT FIRE PROTECTION 252 FREDERICK BROKKEN 250 SHAMROCK GROUP, INC - ACE ICE 250 STEEL TOE BREWING LLC 250 DIRECTV 249 VESTIS SERVICES LLC 249 PRYES BREWING COMPANY 245 UNMAPPED BREWING CO 242 EDEN PRAIRIE NOON ROTARY CLUB 240 ESTRINE, ROBERT 240 ARBEITER BREWING COMPANY LLC 239 QUALITY PROPANE 239 JESSICA MCGINLEY 237 VANCO SERVICES 234 JIXXIE INC 229 MICHONA JOHNS 227 PAULA L HARI 225 METROPOLITAN FORD 225 RED TEAM POLICE K9 CONSULTING 225 TIMESAVER OFF SITE SECRETARIAL INC 224 CRYSTAL CLEAN INC 223 CDW GOVERNMENT INC. 219 AM CRAFT SPIRITS SALES & MARKETING 219 RED BULL DISTRIBUTING COMPANY INC 219 WSB & ASSOCIATES INC 216 BARREL THEORY BEER COMPANY 214 GRAINGER 213 COMCAST 207 SOLUTION BUILDERS 204 HIRSHFIELDS PAINT MANUFACTURING 200 DUSTRUD, STEPHANIE 199 CAMFIL USA INC 198 QUALITY LOCKSMITH SERVICE 197 INSIGHT BREWING COMPANY LLC 196 THOMAS ANDERSON 195 WILLIAMSON SCOTT 191 ERIC LANGAARD 189 STEVE CLIFTON 188 COREMARK METALS 182 CENTURYLINK 182 MARK BERTELSON 181 NEW FRANCE WINE COMPANY Amount Vendor Account Description Business Unit Comments180 ELIM SHORES INC 180 URBAN GROWLER BREWING COMPANY LLC 180 URBAN GROWLER BREWING COMPANY LLC 178 FOUNDATION BUSINESS SYSTEMS, LLC 177 CINTAS CORPORATION #470 176 JIXXIE INC 175 CITI-CARGO & STORAGE CO, INC 172 TIMESAVER OFF SITE SECRETARIAL INC 172 TIMESAVER OFF SITE SECRETARIAL INC 171 MODIST BREWING COMPANY 168 DONALD HABERMAN 168 INBOUND BREW CO 167 INVICTUS BREWING CO 167 SHAMROCK GROUP, INC - ACE ICE 166 MACQUEEN EQUIPMENT INC 160 ADAMS PEST CONTROL INC 159 CHRISTOPHER OMDAHL 159 PROP - PR 158 ZIEGLER INC 158 PARLEY LAKE WINERY 156 JUNKYARD BREWING COMPANY LLC 150 HAGGARD BARREL BREWING COMPANY LLC 150 HAGGARD BARREL BREWING COMPANY LLC 150 DAVID KREEMER 148 MONTGOMERY BREWING COMPANY LLC 148 STAPLES ADVANTAGE 148 LANO EQUIPMENT INC 147 LIBATION PROJECT 146 SCOTT D ROBINSON 146 JOSEPH KRONZER 145 MITTELSTADT, SCOTT 144 ECM PUBLISHERS INC 143 WADE JOHNSON 141 DAXKO LLC 141 WEX 138 STAPLES ADVANTAGE 134 SHAMROCK GROUP, INC - ACE ICE 131 MINNESOTA FIRE SERVICE CERTIFICATION BOA 131 HACKAMORE BREWING COMPANY LLC 130 FERGUSON ENTERPRISES LLC 129 GOERGEN, MARIE 128 A TO Z RENTAL 126 PETER ARMSTRONG 123 WAX EMMA 122 STERICYCLE INC 121 QUALITY PROPANE 120 MUEHLBAUER, THOMAS G 120 AMERICAN RED CROSS 119 NORTON HOMES 118 SHRED RIGHT 118 WIESE USA 117 SMALL LOT MN 116 RICHFIELD PRINTING INC 114 COMCAST 114 SPOTLESS & SEAMLESS EXTERIORS INC 109 SHAMROCK GROUP, INC - ACE ICE 107 WEX 106 WM MUELLER AND SONS INC 103 COMCAST 100 BLUE LINE CUSTOM GIFTS Amount Vendor Account Description Business Unit Comments100 ASPEN MILLS 99 GAMIEL HALL 97 COMCAST 96 TWIN CITY SEED CO 95 CHANSKI DAN 93 MARY REED 92 STAPLES ADVANTAGE 90 COMCAST 90 MELANIE HOHERTZ 90 PAX CHRISTI CATHOLIC COMMUNITY 90 WOODEN HILL BREWING COMPANY LLC 87 KEN GREEN 87 PAYCHEX 87 PAYCHEX 87 LLOYDS CONSTRUCTION 87 PAUL R WALENTINY 85 JACEK HUMMEL 84 SCHLOSSMACHER, JIM 80 VANSICKLE-MCGINTY, PATTI 76 COMCAST 75 BICKLER, JILL 75 STREICHERS 74 FRONTIER PRECISION INC 70 STAPLES ADVANTAGE 70 KILLMER RYAN 68 BERRY COFFEE COMPANY 65 UPS 65 TWIN CITY SEED CO 64 WEX 63 KLIMA, JULIE 62 MEREDITH KATE 60 DEPARTMENT OF PUBLIC SAFETY 60 MPX GROUP, THE 59 WEX 55 CHC CREATING HEALTHIER COMMUNITIES 55 MINNESOTA TROPHIES & GIFTS 55 John Donnelly 53 ABDIAZIZ KHAYRE 53 ASPEN MILLS 51 COMCAST 51 ALLEGRA PRINT & IMAGING 50 FASTENAL COMPANY 49 SITEONE LANDSCAPE SUPPLY, LLC 49 WOLD ARCHITECTS AND ENGINEERS 48 JEFFREY E GILLIS 45 BOHNSACK, SUE 44 CHUCK JOHNSON 43 MN MAINTENANCE EQUIPMENT INC 42 HEIDI HJELLE 42 TREVIPAY 41 LINDAHL, DAVID 41 ROCKEY, JOSH 39 NELSON, ROBIN 37 CAWLEY COMPANY, THE 37 METRO ELEVATOR 36 BOHNSACK, SUE 35 PILGRIM DRY CLEANERS INC 34 COMCAST 34 ZIEGLER INC 33 EDEN PRAIRIE CRIME PREVENTION FUND Amount Vendor Account Description Business Unit Comments33 JOAN PRESTON 31 SAMUEL URE 30 DON MONK 29 DOUGLAS J DEWEY 27 TEN PENNY PROPERTIES 27 JOHN CIERZAN 26 TOLL GAS AND WELDING SUPPLY 26 STATE OF MINNESOTA 23 SPOK, INC. 22 WEX 21 GERRY LANE ESTATE 19 MONEY MOVERS INC 18 MINNESOTA TROPHIES & GIFTS 18 PRAIRIE LAWN AND GARDEN 18 HYNEK, EVAN 17 JKRUSE TRUST 15 MINNESOTA VALLEY ELECTRIC COOPERATIVE 14 Jordin Dixon 12 WEX 12 TOOMEY LISA 12 DENISE J ANDERSON 12 JACQUELINE SHEPARD 11 HIEBL DANIEL 11 EDEN PRAIRIE FOUNDATION 11 PEGGY INGBER 10 CULLIGAN BOTTLED WATER 8 MERLIN RICHARDSON 8 DOUG SWANSON 8 NCPERS GROUP LIFE INSURANCE 7 REGISTRATION FEE TRUST 7 PAYCHEX 6 TIM BUSS 6 WEX 6 JOHN MURAKAMI 6 NATILIE J TATZ 4 COMCAST 7,737,284 Report Total City Council Agenda Cover Memo Date: Nove. 18, 2025 Section: Report of Parks and Recreation Director Item Number: XIII.D.1. Department: Parks and Recreation – Amy Markle ITEM DESCRIPTION New Parks and Recreation App REQUESTED ACTION No formal action requested SUMMARY The Parks and Recreation Department is launching a new app that will be downloadable from all app stores. It has been developed over the past year in collaboration with the Communications Team and input from staff, Commissioners, and residents. The new app will allow people to access many features that are found on the City website from the convenience and efficiency of their cell phone. People will be able to navigate Park Finder, See Click Fix, Program and Camp Registration, job announcements, facility rental reservations, City events, and scan into their membership at the Eden Prairie Community Center. Once downloaded, people can opt to get park and recreation updates sent to their phone. We are excited to unveil the app to the community and hope to make Eden Prairie Parks and Recreation communications easier and from the palm of your hand! ATTACHMENTS None