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HomeMy WebLinkAboutCity Council - 09/16/2025Approved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, Sept. 16, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Administrative Services/HR Director Alecia Rose, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Acting Mayor Nelson called the meeting to order at 7 p.m. Mayor Ron Case and Councilmember Mark Freiberg were absent. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations V. Approval of Agenda and Other Items of Business MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as published. Motion carried 3-0. VI. Minutes MOTION: Acting Mayor Nelson moved, seconded by Narayanan, to approve the minutes of the Council workshop held Tuesday, September 2, 2025, and the City Council meeting held Tuesday, September 2, 2025, as published. Motion carried 3-0. VII. Consent Calendar A. Clerk’s List B. Aspen Estates by Bill Welch. Approve second Reading of Ordinance No. 16-2025 for Zoning District Change from I-2 to RM-2.5 on 0.908 acres and from Rural to CITY COUNCIL MEETING AGENDA September 16, 2025 Page 2 RM-2.5 on 0.199 acres, approve Resolution No. 2025-081 for Site Plan, approve Resolution No. 2025-082 for Conditional approval of Development Agreement C. Lower Minnesota River Watershed District Zoning District Change by Lower Minnesota River Watershed District. Approve second reading of Ordinance No. 17- 2025 for Zoning District Change from Rural to Park/ Open Space on 4.2 acres D. Adopt Resolution No. 2025-083 approving Aspen Estates final plat E. Adopt Resolution No. 2025-084 approving application for standalone noise barrier program and cost sharing with MnDOT F. Adopt Resolution No. 2025-085 declaring costs to be assessed, ordering preparation of special assessment roll, and setting hearing date G. Reject all bids for the Dell Road improvement project H. Accept deed conveying Outlot A, Oakparke Estates 4th Addition to the City and Approve Encroachment Agreement with Oakparke Twinhome Homeowners’ Association, Inc. I. Approve professional services agreement for 2026-2027 Bridge Safety Inspection Services with Erickson Engineering Co., LLC J. Approve standard agreement for contracted services for the conversion and maintenance of native conversion planting areas with Landbridge Ecological, LCC K. Award contract for reconstruction of Hennepin Town Road trail to BKJ Excavating L. Approve construction contract agreement for Homeward Hills Playground Renovation with Pember Companies, Inc. M. Approve standard construction contract for Staring Lake Amphitheater Expansion with Hamburg Builders N. Approve standard contract for goods and services for the purchase of 18 strength machines for Eden Prairie Community Center with Life Fitness O. Approve standard construction contract for maintenance facility office remodel with Hamburg Builders Group P. Approve contract with UKG, Inc. as a Human Resources Information System and Payroll Service Provider MOTION: Narayanan moved, seconded by Toomey, to approve Items A-P on the Consent Calendar. Motion carried 3-0. CITY COUNCIL MEETING AGENDA September 16, 2025 Page 3 VIII. Public Hearings and Meetings A. Adopt Resolution No. 2025-086 vacating Lot 1, Block 2, Aztec Drive Addition Drainage and Utility Easements Getschow explained the developer of Aspen Estates Assisted Living & Memory Care has requested the vacation of the drainage and utility easements as dedicated on Lot 1, Block 2, Aztec Drive Addition, Hennepin County, Minnesota, to facilitate the plat of Aspen Estates. New drainage and utility easements will be dedicated with the plat of Aspen Estates. The vacation of said easements shall be conditioned on the recording of the plat of Aspen Estates. No one wished to address the Council. MOTION: Toomey moved, seconded by Narayanan, to close the public hearing and adopt Resolution No. 2025-086 vacating the drainage and utility easements. Motion carried 3-0. IX. Payment of Claims MOTION: Narayanan moved, seconded by Toomey, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Narayanan, Toomey, and Nelson voting “aye.” X. Ordinances and Resolutions XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director 1. Pedestrian Crossing Treatment Guidelines update CITY COUNCIL MEETING AGENDA September 16, 2025 Page 4 Public Works Director Robert Ellis pointed out that at the September 2, 2025, City Council meeting there was discussion about the City’s Pedestrian Crossing Treatment Guidelines in light of the recent pedestrian hit and run accident at Mitchell Road and Chestnut Drive. Based on current Guidelines, the intersection should be treated with a marked crosswalk and roadside pedestrian crossing warning signs due to the posted speed limit, number of crossing lanes, vehicle volumes, and pedestrian counts. Those features, and an in-road “Stop of Pedestrians in Crossing” sign, are present at this location. Ellis explained that possible amendments to allow more Rectangular Rapid-Flashing Beacons (RRFBs) include introducing a roadway classification evaluation, reducing the vehicle volume threshold, creating a provision for shoulders to count as a lane, and considering pedestrian accident history. The result of this change would mean an estimated 21 intersections might now be eligible for an RRFB installation, with Mitchell Road at Chestnut being one of them. The average installation of each RRFB is $40,000. Toomey asked if the light rail crosswalks are included in the calculations. Ellis confirmed crosswalks associated with the light rail are included. Toomey asked if there are grant funds available for RRFBs. Ellis noted the City is installing two RRFBs in 2025 thanks to grant funding. Narayanan asked if there is an alternative to an RRFB that is more affordable. Ellis stated Staff is attempting to install the two pending RRFBs, and they are hopeful that avoiding an external contractor would cut costs. Narayanan asked if there is a criterion in the calculation that accounts for proximity to parks or schools. Ellis confirmed proximity to parks, light rails, and trails is considered in the calculations. Acting Mayor Nelson suggested that the higher-ranked crosswalks be addressed sooner than the others. Acting Mayor Nelson thanked Staff for the speedy response to the recent incident. Narayanan asked if there is a portable RRFB. Ellis stated he is unaware with a portable RRFB. Acting Mayor Nelson noted there are temporary traffic signs along Mitchell. F. Report of Police Chief CITY COUNCIL MEETING AGENDA September 16, 2025 Page 5 G. Report of Fire Chief H. Report of City Attorney XIV. Other Business Getschow pointed out the Citywide Open House is October 4, 2025. XV. Adjournment MOTION: Narayanan moved, seconded by Toomey, to adjourn the meeting. Motion carried 3-0. Acting Mayor Nelson adjourned the meeting at 7:22 p.m.