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HomeMy WebLinkAboutCity Council - 09/02/2025Approved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, Sept. 2, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Fire Chief Scott Gerber, Police Chief Matt Sackett, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order The meeting was called to order at 7 p.m. All Council Members were present. II. Pledge of Allegiance III. Open Podium Invitation HRA MEETING AGENDA HRA.I. Call the Meeting to Order HRA.II. Approve the Minutes of HRA Meeting Held on December 3, 2024 MOTION: Toomey moved, seconded by Narayanan, to approve the minutes of the HRA meeting held Tuesday, December 3, 2025, as published. Motion carried 5-0. HRA.III. Adopt Resolution No. HRA 2025-01 Approving the Proposed 2026 Property Tax Levy and Accepting the Proposed 2026 Budget Getschow explains Minnesota law authorizes the HRA to levy a tax with the consent of the City Council. The HRA must adopt a proposed net property tax levy by September 30 and certify it to the county auditor. Per Minnesota Statute, Housing and Redevelopment Authorities can levy a tax of up to .0185 percent of estimated market value. The proceeds may be spent on planning and implementation of redevelopment and/or low-rent housing assistance programs with the City. The limit for the City of Eden Prairie is $2,686,315. CITY COUNCIL MEETING AGENDA September 2, 2025 Page 2 Case pointed out that federal funding resources are becoming more restricted. He asked if Eden Prairie needs to consider other income sources. Getschow stated they don’t need to seek out more funds with the levy. Staff anticipates the City will still receive the Community Development Block Grant funds. If not, Eden Prairie may utilize the new regional sales tax funding. Council could use levy funds, but Staff isn’t recommending that route for the 2026 budget. MOTION: Narayanan moved, seconded by Freiberg, to adopt Resolution No. HRA 2025-01 approving the proposed 2026 property tax levy to be $230,000 and accepting the proposed 2026 budget of $230,000. Motion carried 5-0. HRA.IV. Adjournment MOTION: Nelson moved, seconded by Toomey, to adjourn the HRA meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:07 p.m. CITY COUNCIL MEETING AGENDA IV. Proclamations and Presentations A. Adopt Resolution No. 2025-073 accepting donation from Hopkins Veterans of Foreign Wars (VFW) Post 425 for natural resource management efforts Markle stated Hopkins VFW Post 425 has donated $2,500 to the Parks and Recreation Department to put towards natural resource management efforts of Eden Prairie’s conservation areas and parks. Commander Lonnie Duff and Post Adjutant Martin Adams explained the model and background of the VFW. Case pointed out that the VFW has been very generous in support of various community needs. MOTION: Nelson moved, seconded by Toomey, to adopt Resolution No. 2025- 073 accepting the donation of $2,500 from the Hopkins VFW for natural resource management efforts of our conservation areas and parks. Motion carried 5-0. B. Steve Schewe Day Proclamation Case read the proclamation declaring September 2, 2025, as Steve Schewe Day in recognition of Schewe’s dedicated efforts in building Eden Prairie Local News. Nancy Tyra-Lukens, Chair of EP Local News Board of Directors, detailed the impact of Steve Schewe. Mr. Schewe thanked the Council and those present for the recognition. CITY COUNCIL MEETING AGENDA September 2, 2025 Page 3 V. Approval of Agenda and Other Items of Business MOTION: Toomey moved, seconded by Freiberg, to approve the agenda as amended to add a Councilmember Report. Motion carried 5-0. VI. Minutes MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, August 12, 2025, and the City Council meeting held Tuesday, August 12, 2025, as published. Motion carried 5-0. VII. Consent Calendar A. Clerk’s List B. Adopt Resolution No. 2025-074 approving participation in cooperative agreement for Call Handling System (CHS-1) for Primary System Answering Point (PSAP) software C. Adopt Resolution No. 2025-075 approving appraisal value and acquisition of property for the Dell Road Improvement Project D. Adopt Resolution No. 2025-076 approving revised and restated Development Agreement for Marshall Gardens by Lake West Development E. Approve Purchase of SCADA Software from Inductive Automation F. Approve contract to upgrade Fleet Services bulk oil room, update remaining dispenser heads, and install remote fill interface with Ascentek G. Approve construction contract for Well 9 pavement project H. Approve contract for the purchase of two submersible sewage pump assemblies for the rehabilitation of Lift Station 11 at Red Oak Drive with Electric Pump I. Approve cooperative agreement for Round Lake alum treatment project J. Approve professional services agreement for 2025 and 2026 pond improvement project with Stantec Consulting Services, Inc. K. Authorize City Manager to sign Multiyear Health Plan Agreement with HealthPartners for employee medical insurance L. Approve standard agreement for contract services for Snow and Ice Management Services with Excel Lawn & Landscape M. Adopt Resolution No. 2025-077 approving Verizon License Agreement at 8080 CITY COUNCIL MEETING AGENDA September 2, 2025 Page 4 Mitchell Road N. Approve second reading of Ordinance No. 15-2025 amending City Code Section 2.05 relating to salaries of the Mayor and Council Members, adopt Resolution No. 2025-078 approving summary Ordinance MOTION: Nelson moved, seconded by Narayanan, to approve Items A-N on the Consent Calendar. Motion carried 5-0. VIII. Public Hearings and Meetings A. Prairie Village by Hupp Holdings IX, LLC. First reading of Ordinance for PUD District Review with waivers on 0.46 acres, approve Resolution No. 2025-079 for PUD Concept Review on 0.46 acres. Getschow explained that the applicant is requesting approval to construct an approximately 1,144 square foot addition onto the existing building at 7815 Terrey Pine Court. The 0.46-acre site is home to Prairie Village Pet Hospital, which will be expanded and remodeled as part of this site work. The site is located in the Shoreland Overlay zoning district, as it is within 1,000 feet of Mitchell Lake. Two waivers are requested in this application, one for parking setbacks and one for impervious surface coverage. At their July 28, 2025, meeting, the Planning Commission voted 8-0 to recommend that the City Council approve the project. Alan Hupp, 10431 Homeward Hills Road, introduced himself and explained the history of the Prairie Village Pet Hospital. He showed the proposed layout changes and the associated goals. Mr. Hupp explained the request for a permeability waiver and a parking setback waiver. Toomey asked if the retaining wall would be replaced, as discussed at the Planning Commission meeting. Mr. Hupp confirmed the retaining wall will be replaced. No one wished to address the Council for the public hearing. MOTION: Freiberg moved, seconded by Narayanan, to close the public hearing, adopt Resolution No. 2025-079 for a PUD Concept Review on 0.46 acres, approve the first reading of an Ordinance for a PUD District Review with waivers on 0.46 acres, and direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. Motion carried 5-0. B. Lower Minnesota River Watershed District Zoning District Change by Lower Minnesota River Watershed District. First reading of Ordinance for Zoning District Change on 4.2 acres CITY COUNCIL MEETING AGENDA September 2, 2025 Page 5 Getschow explained that the applicant is requesting a zoning district change for approximately 4.2 acres north of the Minnesota River, in Section 35, from Rural to Parks and Open Space. The parent property is a 16-acre parcel currently zoned Rural and owned by Greg and Kelly Hueler. The Huelers have agreed to sell 4.2 acres of the 16-acre parcel to the Watershed District for a riverbank stabilization project. The Watershed District has received a grant to complete this stabilization work, and the grant requires that the Watershed District own the impacted property. At their July 28, 2025, meeting, the Planning Commission voted 8-0 to recommend that the City Council approve the project. Linda Loomis, outgoing Administrator for Lower Minnesota Watershed District, explained that they believe the property should be under public ownership because tax dollars will be used on the project. Ms. Loomis showed a map and photos. The river has migrated closer to the homes due to erosion, and they hope to stabilize the area. Nelson asked if the stabilization has the potential to prevent further northern impact. Ms. Loomis stated they are hopeful for the river to continue migrating east rather than north with the stabilization efforts. Case shared facts on the history of the area. Ms. Loomis added that they did an archaeological review as part of the process. No one wished to address the Council for the public hearing. MOTION: Nelson moved, seconded by Toomey, to close the public hearing and approve the first reading of an Ordinance for a Zoning District Change from Rural to Parks and Open Space on 4.2 acres. Motion carried 5-0. C. 2024 Community Development Block Grant consolidated annual performance and evaluation report (CAPER) Getschow stated the 2024 Consolidated Annual Performance and Evaluation Report (CAPER) evaluates the City of Eden Prairie’s accomplishments towards meeting the five-year goals defined in the Consolidated Plan, as required by the Department of Housing and Urban Development (HUD), for communities receiving Community Development Block Grant (CDBG) funding. The 2024 program year began July 1, 2024, and ended June 30, 2025, and is the fifth grant period of the 2020-2024 Consolidated Plan. No one wished to address the Council for the public hearing. MOTION: Toomey moved, seconded by Narayanan, to close the public hearing. Motion carried 5-0. CITY COUNCIL MEETING AGENDA September 2, 2025 Page 6 IX. Payment of Claims MOTION: Narayanan moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” X. Ordinances and Resolutions XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports A. Reports of Council Members 1. Crosswalk Review Case explained that the Council and City were disheartened to hear about the tragedy. The public has expressed concern about the safety of the crosswalks. There are 388 crosswalks in the City. He requested Staff provide a brief report on the criteria for crosswalks in Eden Prairie. Ellis stated that the Council adopted pedestrian-focused standards for crosswalks. He explained the data and calculations used to determine the need for crosswalks. He noted that many of the standards and language were adopted from Boulder, Colorado. Ellis pointed out that Eden Prairie is evaluating the crosswalk from the incident with updated data. The calculations previously showed a need for a marked crosswalk and other signage, all of which is in place since at least 2020. They expect the results of the updated calculations by the end of the week. Ellis noted that people have asked why a rectangular rapid flashing beacon (RRFB) isn’t used on that crosswalk. The standards for an RRFB include more lanes, a higher speed limit, and/or double the traffic volume at the intersection in question. Ellis stated that the current standards can be amended at the direction of the Council. Should the standards be more stringent, there would be a significant financial impact of around $1.5 million. Ellis added that Staff has ordered reflective strips to increase visibility of the crosswalk, and Eden Prairie can add an advanced warning sign to CITY COUNCIL MEETING AGENDA September 2, 2025 Page 7 coordinate with the crosswalk lights and signage. Toomey asked if the number of accidents is a data point included in the consideration of installing an RRFB. Ellis stated the City could add accidents as a part of the measurement. Freiberg asked if the reflective strip would have much of an impact. Ellis explained that the Staff has installed the same material on stop sign posts and has received positive feedback. Case pointed out that Staff have been and continue to be knowledgeable about pedestrian safety within Eden Prairie. B. Report of City Manager 1. Adopt Resolution No. 2025-080 approving preliminary tax levy and budget Getschow explained that Minnesota Law and administrative rules prescribe a detailed process for public notification and participation in setting taxes and budgets of local governments. Cities must adopt a proposed property tax levy and certify that amount to the county auditor on or before September 30, 2025. In addition, the City Council must accept a proposed budget for the coming year. Getschow listed the goals for the 2026-2027 budget, such as providing value to citizens and maintaining a strong financial position and bond rating. The 2024 Quality of Life survey shows Eden Prairie ranks at the top of both State and National rankings. Getschow highlighted components of the budget broken down by Department. He showed a table with the General Fund Revenue Budget and another depicting the General Fund Expenditure Budget. Getschow showed a graph with proposed property tax impacts and a pie chart with 2026 budget changes. The largest change is for wages and benefits. Getschow pointed out that 2026 includes an increased debt levy due to recent City building projects. However, it will only happen this one year. Getschow showed a list comparing the proposed tax levy to comparable cities; Eden Prairie has the lowest rate. Getschow explained a graph depicting 2025 tax rate comparisons and pointed out that Eden Prairie’s median value home continues to increase going into 2026. CITY COUNCIL MEETING AGENDA September 2, 2025 Page 8 Getschow stated that commercial property value has fallen, so the tax burden on residential properties has increased across the State. He showed a table of proposed property tax impacts based on property types. Nelson noted her appreciation of the low levy and the quality of Eden Prairie services. Case added that Council relies on their own experience as well as resident input to make decisions. MOTION: Narayanan moved, seconded by Toomey, to certify the proposed 2026 property tax levy to be $52,844,814, set December 2, 2025, at 7 p.m. as the meeting, which will include discussion of the budget and provide for public comment, accept the proposed 2026 budget of $66,847,061, and consent and approve the HRA tax levy of $230,000. Motion carried 5-0. C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment MOTION: Freiberg moved, seconded by Toomey, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 8:26 p.m. Respectfully submitted, _______________________ Sara Potter, Administrative Support Specialist