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HomeMy WebLinkAboutCity Council - 06/17/2025Approved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, June 17, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, HR/Administrative Services Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7 p.m. All Council Members were present. II. Pledge of Allegiance Case stated their hearts, thoughts, and prayers are with the families affected by the recent shooting tragedy. He called for a moment of silence for the families, the State, and their democracy. III. Open Podium Invitation IV. Proclamations and Presentations A. City Government Academy Graduation Getschow stated the City Government Academy is a free, six-week program offering Eden Prairie residents a behind-the-scenes look at how their City operates. Each week, a different department is spotlighted while participants tour facilities, meet City staff, and learn about municipal government. The City Government Academy Class of 2025 completed the Academy in May. Each of the graduates received their diplomas. Many graduates commented on their appreciation of the program and the City of Eden Prairie. B. Tour de Tonka – Molly Bahneman, Coordinator for Minnetonka Preschool, Early Childhood and Family Education, and Junior Explorers CITY COUNCIL MEETING AGENDA June 17, 2025 Page 2 Molly Bahneman, Coordinator for Minnetonka Preschool, Early Childhood and Family Education, and Junior Explorers, pointed out that it is the 20th anniversary of Tour de Tonka. Ms. Bahneman noted 897 riders have registered and 118 Minnesota cities are represented. The routes are 16, 24, 40, 58, and 100 miles. The routes go through four counties and 25 cities. She showed a map of the various routes and noted their need for additional volunteers. Ms. Bahneman thanked law enforcement and safety partners for their support. C. Adopt Resolution No. 2025-053 accepting Parks and Recreation 2025 spring donations Markle explained that donations allow the City to offer special events, programs, and educational activities at little or no cost to residents. Businesses increase their exposure and interaction with the community and increase the ability of residents to enjoy programs. She listed the donors and donation amounts. MOTION: Freiberg moved, seconded by Nelson, to adopt Resolution No. 2025-053 accepting multiple second quarter 2025 donations to Parks and Recreation. Motion carried 5-0. V. Approval of Agenda and Other Items of Business Narayanan added an item to XIII.A.1. Councilmember Reports. MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as amended. Motion carried 5-0. VI. Minutes MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, May 20, 2025, and the City Council meeting held Tuesday, May 20, 2025, as published. Motion carried 5-0. VII. Consent Calendar A. Clerk’s List B. Approve second reading of Ordinance No. 10-2025 amending City Code Section 9.05 relating to the Minnesota State Fire Code and Section 10.01 relating to the Minnesota State Building Code, adopt Resolution No. 2025-054 approving summary ordinance C. Approve second reading of an Ordinance No. 11-2025 amending City Code Section 2.86 relating to disposal of abandoned motor vehicles and unclaimed, found, and surplus property, adopt Resolution No. 2025-055 approving Summary Ordinance CITY COUNCIL MEETING AGENDA June 17, 2025 Page 3 D. Adopt Resolution No. 2025-056 approving participation in performance measurement program established by Council on local results and innovation E. Adopt Resolution No. 2025-057 approving participation in cooperative agreement for Call Handling System (CHS-1) for PSAP (Primary System Answering Point) Software F. Approve purchase of dispatch communications equipment and services from Motorola Solutions, Inc. under Minnesota State Contract #220996 G. Approve amendment to Police Department and City Office Remodel Project contracts related to dispute resolution provision H. Approve contract for the removal and replacement of three lift station pumps with Electric Pump LLC I. Authorize entering into an agreement for the July 3rd drone show with Starlight Aerial Productions J. Approve Change Order #1 for additional Class 5 base and geo textile fabric at the Carmel Park Hard Court project K. Award contract for Round Lake hockey and tennis parking lot reconstruction to Minnesota Roadways, Co. L. Award contract for the 2025 Staring Lake hardcourt resurfacing to ATE Recreation, LLC M. Approve Riley Lake rental house lease extension MOTION: Nelson moved, seconded by Freiberg, to approve Items A-M on the Consent Calendar. Motion carried 5-0. VIII. Public Hearings and Meetings A. Dell Road MUSA Guide Plan Change by City of Eden Prairie. Adopt Resolution No. 2025-058 for Guide Plan Change on 6 acres Getschow explained that during the review of the sewer extension permit for the Dell Road Project, the Metropolitan Council noted a discrepancy with the Metropolitan Urban Service Area (MUSA) boundary as shown on the City’s maps in comparison with the boundary on their maps. Seven properties to receive sanitary sewer services were outside of the MUSA boundary. A property must be within the MUSA boundary to receive sanitary sewer services. This amendment adopts the Met Council’s boundary. With the adjustment of the MUSA boundary, an adjustment of the guided land use is necessary, to ensure that land within the boundary is guided low density residential and the areas CITY COUNCIL MEETING AGENDA June 17, 2025 Page 4 outside the boundary are guided rural. Klima showed maps of the boundaries and sewer lines relevant to the requested action. Freiberg asked if there is a mandatory hookup. Ellis stated there won’t be a mandatory hookup. No one wished to address the Council for the public hearing. MOTION: Freiberg moved, seconded by Narayanan, to close the public hearing and adopt Resolution No. 2025-058 for a Guide Plan Change from Rural to Low Density Residential on six acres. Motion carried 5-0. B. Dorenkemper Certificate of Appropriateness by City of Eden Prairie. Approve Certificate of Appropriateness for building addition based on the findings of facts, adopt Resolution No. 2025-059 for Site Plan Review Getschow explained that the Dorenkemper structure is located in Riley Lake Park near the Riley Jaques Barn and house. The Dorenkemper structure was originally built in the 1850s at 18925 Pioneer Trail. In 2002, the structure was moved to Riley Lake Park and restored in 2006. On December 1, 2015, the house was formally designated as a local Heritage Preservation Site. Site boundaries are coextensive with those of the Riley-Jacques Farmstead Heritage Preservation Site. Getschow noted that the City has been coordinating with an Eden Prairie resident to use the structure as an independent bookstore. Any adaptive reuse would require updates to the structure, including updated electrical, water service, sanitary sewer service, and HVAC. In 2024, water and sanitary sewer service were extended to the structure to facilitate adaptive reuse. Other improvements include adding a restroom and a mechanical room for the HVAC systems. The building addition is 165 square feet and is proposed on the south side of the building off the kitchen. The exterior appearance will match the existing character and exterior materials of the home. The building addition requires approval of a Certificate of Appropriateness. Case asked if there are private structures in Eden Prairie that have a similar designation and would have to go through a similar procedure. Klima stated that the public designation and the improvements require this process to take place. There aren’t many private designations relevant to the process. Case asked if the bathroom is public. Klima stated that the bathroom is for public use during the business’s hours of operation. CITY COUNCIL MEETING AGENDA June 17, 2025 Page 5 No one wished to address the Council for the public hearing. MOTION: Nelson moved, seconded by Freiberg, to close the public hearing, adopt the Findings of Fact and approve the Certificate of Appropriateness for a building addition onto the Dorenkemper structure, and adopt Resolution 2025- 059 for Site Plan Review. Motion carried 5-0. C. Danfoss Guide Plan Change by City of Eden Prairie. Adopt Resolution for Guide Plan Change from Industrial Flex Tech to Mixed Use on 40.31 acres and from Office to Mixed Use on 17.31 acres Gestschow explained that the City is initiating Comprehensive Guide Plan Changes for the guiding land use from Industrial Flex Tech and Office to Mixed Use for three parcels owned by Danfoss. Looking long term, mixed use offers more flexibility and allows for certain City goals to be satisfied, including destination retail, services, and housing. Getschow pointed out that the parcels are well situated, with visibility from Highway 5, and access from Mitchell Road, Technology Drive, and Highway 212. The parcels are a short walk from the Southwest Light Rail Station, and there is a trail along the south and east property lines. Klima noted that one of the parcels is guided for office use, and the three remaining parcels are guided as Industrial Flex Tech; all parcels are zoned I5. She explained the difference between a Comprehensive Plan and Zoning. Klima detailed the history of the site. Klima added that the departure of Danfoss presents a rare opportunity to examine how this property is best used based on current and long-term community goals and needs. Significant changes in housing and employment uses have occurred since the adoption of Aspire 2040. Klima explained the benefits of a mixed use for the site. Case asked what power the Guide Plan would have if a property were to be rezoned. Klima explained that a property may have been guided in a certain way that is no longer the best use for the site. The owner would need to go through a Comprehensive Plan amendment and a rezoning effort to change the site use. Case asked what the point of the recommended action is if it can be easily changed in the future. Klima stated that from the perspective of Staff, guiding the property in a certain way shows expectations and long-term vision of the City. Connor McCarthy, developer with United Properties, introduced himself. They plan to propose complementary uses on the site, similar to the goal of the City. CITY COUNCIL MEETING AGENDA June 17, 2025 Page 6 He explained they oppose the recommended action because there are high- quality industrial assets on the site. United has sought out potential users, and there is a lack of interest in the space by retail and entertainment businesses. He requested the Council avoids changing the guiding until the developer can propose a plan for the site. Alternatively, he requested only a portion of the site be reguided. MOTION: Nelson moved, seconded by Toomey, to close the public hearing and adopt Resolution No. 2025-060 for a Guide Plan Change from Industrial Flex Tech to Mixed Use on 40.31 acres and from Office to Mixed Use on 17.31 acres. Case asked if the proposed action would preclude an industrial use. Klima stated that the proposed guiding could allow for reuse of the industrial building. If the guiding were to remain industrial, then the City could receive an application at any time to take down and rebuild an industrial building. Case stated that changing the guided use doesn’t require the City to stay with the guided use. Klima explained that there is a Mixed Use Zoning that doesn’t include industrial uses. Mixed use could be several different zones coming together to support an entertainment destination or high-density housing. Motion carried 5-0. IX. Payment of Claims MOTION: Toomey moved, seconded by Naryananan, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” X. Ordinances and Resolutions A. First reading of an ordinance amending City Code section 2.26 and 10.05 relating to moving buildings and section 9.10A relating to fire alarm systems Getschow explained that City Code Section 10.05 currently requires that permit applications for moving buildings into or within the City be reviewed and approved by the Board of Adjustments and Appeals. Under City Code Section 2.26, the Planning Commission serves as the City’s Board of Adjustment and Appeals. However, there is little for the Planning Commission to comment upon in a building move. The location of the building is reviewed by Staff to confirm that all setbacks and lot coverage requirements are met. Additionally, any structure moved into the R1 zoning district, where a building move is most likely to occur, is not subject to building material standards. So long as the building meets zoning requirements and building codes, we cannot comment on the architecture or style of the structure being moved in. With these two considerations being addressed, CITY COUNCIL MEETING AGENDA June 17, 2025 Page 7 there is little to gain from a Planning Commission review of a building move while it holds up a building project upwards of 60 days due to applications and meeting schedules. Getschow stated that the proposed ordinance removes the requirement that a building move be approved by the Board of Adjustments and Appeals. It also removes the provision in Section 2.26 (which establishes the Board of Adjustments and Appeals) stating that the Board issues moving permits. The proposed ordinance also revises the appeal provision in Section 10.05 to provide for an appeal to the City Manager, who will make a determination after an independent hearing officer holds a hearing and makes a recommendation. This provision brings this section in line with the review and appeal procedures found in the City’s other permitting and licensing sections found in Chapter 5. Getschow added that City Code Section 9.10A requires a user fee for any fire alarm system that reports more than three false alarms to the City in a calendar year. The City’s fee schedule, however, provides for a user fee for all false alarms in excess of two per year. The Fire Department intends that fees be imposed after two false alarms, as stated in the fee schedule. The proposed ordinance, therefore, amends Section 9.10A to provide that user fees will be charged after two false alarms per year. Neuville added that the current process is cumbersome, so the proposed changes streamline the process. MOTION: Narayanan moved, seconded by Freiberg, to approve the first reading of an Ordinance amending City Code Sections 2.26 and 10.05 relating to moving buildings and Section 9.10A relating to fire alarms systems. Motion carried 5-0. XI. Petitions, Requests, and Communications XII. Appointments A. Students on Commissions Getschow explained that the Students on Commissions program is a great way for students to contribute to their community in an official capacity, while gaining valuable insight about municipal government. Applications for Students on Commissions positions were accepted from mid-April to the end of May. 54 applications were received this year, and there were more applicants than spots available on Commissions. Commission Staff Liaisons reviewed the applications. The appointment recommendations are based on the students’ stated Commission preferences and the quality of their applications. An orientation session will be held in late August. Student Commission member terms begin in September 2025 and run through May 2026. CITY COUNCIL MEETING AGENDA June 17, 2025 Page 8 MOTION: Toomey moved to appoint to the Flying Cloud Advisory Commission: Jiya Nair, Avery Robinson, Om Roshan, Liam Kremer, Ava Mahan-Cleveland, Kaavya Checka, Ava Willette; Narayanan moved to appoint to the Heritage Preservation Commission: Tatum Hesby: Kadie Crider, Fiona Rohde, Annika Rice, Jaya Agrawal, Nico Allen; Case moved to appoint to the Human Rights and Diversity Commission: Ikra Ibrahim, Abdulrahman Ali, Jia Chenchlani, Gatrika Ravella, Roshini Drakshapally, Anjolaoluwa Raimi, Nawal Abdullahi; Nelson moved to appointed to the Parks, Recreation and Natural Resources Commission: Jack Dennison, Seth Gilligan, Simone Kaura, Allison Schuessler, Daniel Siegert, Everett Gilligan, Ani Dirks, Rose Wicks; Freiberg moved to appoint to the Sustainability Commission: Atharva Sarmah, Ipshita Tiwari, Shailee Rana, Avni Maheshwari, Jhansi Senthilkumar, Paili Rice, Syon Shetty; seconded by Narayanan. Motion carried 5-0. XIII. Reports A. Reports of Council Members 1. Star Tribune Top Workplaces Narayanan pointed out that Eden Prairie was recognized as a great place to work for the 12th year in a row. Case noted that Bloomington and Chaska received similar recognition. He thanked Staff for their work on the City and commended the Council for their support of Staff. B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment CITY COUNCIL MEETING AGENDA June 17, 2025 Page 9 MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 8:47 p.m. Respectfully submitted, _________________________ Sara Potter, Administrative Support Specialist