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HomeMy WebLinkAboutCity Council - 06/17/2025Agenda Eden Prairie City Council Workshop Tuesday, June 17, 2025 4 p.m. Flying Red Horse Ribbon Cutting Flying Cloud Drive and Town Center Place Eden Prairie, MN 55344 5:30 p.m. Workshop City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter MEETING AGENDA 4 p.m. Flying Red Horse Ribbon Cutting 5:30 p.m. Heritage Rooms I. Elevate Hennepin Council Chambers II. Open Podium III. Adjournment Agenda Eden Prairie City Council Meeting 7 p.m. Tuesday, June 17, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. City Government Academy Graduation B. Tour de Tonka – Molly Bahneman, Coordinator for Minnetonka Preschool, Early Childhood and Family Education, and Junior Explorers C. Adopt Resolution accepting Parks and Recreation 2025 spring donations V. Approval of Agenda and Other Items of Business VI. Minutes A. City Council Workshop held Tuesday, May 20, 2025 B. City Council Meeting held Tuesday, May 20, 2025 VII. Consent Calendar A. Clerk’s List B. Approve second reading of an Ordinance amending City Code Section 9.05 relating CITY COUNCIL MEETING AGENDA June 17, 2025 Page 2 to the Minnesota State Fire Code and Section 10.01 relating to the Minnesota State Building Code C. Approve second reading of an ordinance amending City Code Section 2.86 relating to disposal of abandoned motor vehicles and unclaimed, found, and surplus property D. Adopt Resolution approving participation in performance measurement program established by Council on local results and innovation E. Adopt Resolution approving participation in cooperative agreement for Call Handling System (CHS-1) for PSAP (Primary System Answering Point) Software F. Approve purchase of dispatch communications equipment and services from Motorola Solutions, Inc. under Minnesota State Contract #220996 G. Approve amendment to Police Department and City Office Remodel Project contracts related to dispute resolution provision H. Approve contract for the removal and replacement of three lift station pumps with Electric Pump LLC I. Authorize entering into an agreement for the July 3rd drone show with Starlight Aerial Productions J. Approve Change Order #1 for additional Class 5 base and geo textile fabric at the Carmel Park Hard Court project K. Award contract for Round Lake hockey and tennis parking lot reconstruction to Minnesota Roadways, Co. L. Award contract for the 2025 Staring Lake hardcourt resurfacing to ATE Recreation, LLC M. Approve Riley Lake rental house lease extension VIII. Public Hearings and Meetings A. Dell Road MUSA Guide Plan Change by City of Eden Prairie. Adopt Resolution for Guide Plan Change on 6 acres B. Dorenkemper Certificate of Appropriateness by City of Eden Prairie. Approve Certificate of Appropriateness for building addition based on the findings of facts, adopt Resolution for Site Plan Review C. Danfoss Guide Plan Change by City of Eden Prairie. Adopt Resolution for Guide Plan Change from Industrial Flex Tech to Mixed Use on 40.31 acres and from Office CITY COUNCIL MEETING AGENDA June 17, 2025 Page 3 to Mixed Use on 17.31 acres IX. Payment of Claims X. Ordinances and Resolutions A. First reading of an ordinance amending City Code section 2.26 and 10.05 relating to moving buildings and section 9.10A relating to fire alarm systems XI. Petitions, Requests, and Communications XII. Appointments A. Students on Commissions XIII. Reports A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment City Council Agenda Cover Memo Date: June 17, 2025 Section: Proclamations and Presentations Item Number: IV.C. Department: Parks and Recreation ITEM DESCRIPTION 2025 spring quarter donations to the Parks and Recreation Department REQUESTED ACTION Move to: Adopt a Resolution accepting the following donations: • Health Source of Eden Prairie - $50 – Senior Center Bingo • Home Instead - $200 – Senior Center Shred Truck • EPCC Parkinson’s program participants - $2,000 – membership scholarships for people with Parkinson’s, equipment for Parkinson’s program • T-Mobile - $7,500 – 3rd and 4th of July Hometown Celebration • Gassen Company - $250 – Senior Center Bingo • JA Price Agency - $1,000 – 3rd and 4th of July Hometown Celebration SUMMARY These donations will help Eden Prairie’s mission to provide quality special events, programs, and educational activities at little or no cost to residents. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-__ RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gifts to the City of $50 from Health Source of Eden Prairie for 2025 Senior Center Bingo is hereby recognized and accepted by the Eden Prairie City Council. The gifts to the City of $200 from Home Instead for the 2025 Senior Center Shred Truck is hereby recognized and accepted by the Eden Prairie City Council. The gifts to the City of $2,000 from EPCC Parkinson’s program participants for membership scholarships and equipment for people with Parkinson’s is hereby recognized and accepted by the Eden Prairie City Council. The gifts to the City of $7,500 from T-Mobile for the 2025 3rd and 4th of July Hometown Celebration is hereby recognized and accepted by the Eden Prairie City Council. The gifts to the City of $250 from Gassen Company for 2025 Senior Center Bingo is hereby recognized and accepted by the Eden Prairie City Council. The gifts to the City of $1,000 from JA Price Agency for the 2025 3rd and 4th of July Hometown Celebration is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 17th day of June, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk Unapproved Minutes Eden Prairie City Council Workshop 5:30 p.m. Tuesday, May 20, 2025 City Center Heritage Rooms, Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Potter Guest Speakers: Friends of Eden Prairie Parks President Bridget Beyer and Founder Glenn Olson MEETING AGENDA Heritage Rooms I. Friends of Eden Prairie Parks Markle introduced Friends of Eden Prairie Parks (FEPP) President Bridget Beyer and Founder Glenn Olson. Beyer explained FEPP was founded in 2023 with a mission to improve and maintain biodiversity and enhance ecosystems in parks and preserves. FEPP works to boost citizen engagement and understanding, foster a sense of community stewardship, lead volunteer activities, and restore native plant communities. The three pillars of FEPP are conserve, restore, and educate. Narayanan asked if the FEPP works with lakes. Beyer answered the current passion of the organization is for native plant communities, water invasive species would be a future topic. Beyer noted there is a robust and equitable distribution of parks in the City. FEPP aims to supplement the Parks and Recreation department efforts and could not exist without the City’s partnership. Beyer explained the history of the FEPP group. The organization was founded in 2023 and held its first invasive species removal events of garlic mustard and buckthorn. In its founding year the FEPP launched the Park Steward program and applied for a grant from the Eden Prairie CITY COUNCIL MEETING AGENDA May 20, 2025 Page 2 Community Foundation. Narayanan asked what the grant proceeds were used for. Beyer confirmed a grant of $1 thousand was awarded in 2024 and used for items including business cards, brochures, and branded items for community events. Narayanan asked if the primary goal for this year is to recruit more volunteers. Beyer confirmed the primary goal is to recruit more volunteers. Narayanan asked if people could donate money. Beyer confirmed people have the option to donate. The Eden Prairie Community Foundation is the fiscal sponsor of FEPP. Toomey asked if the FEPP will eventually become its own charitable organization. Beyer noted she expects the FEPP will eventually becomes its own charitable organization, however there isn’t an urgent need due to a small budget and no paid staff. Beyer noted in 2024 the City removed 25 acres of buckthorn and the FEPP removed 21 acres. More volunteers allow the FEPP to become more effective. In 2023 the FEPP had 25 volunteers providing 100 volunteer event hours, increasing in 2024 to 66 volunteers providing 366 volunteer event hours. Narayanan asked if the FEPP partners with other community organizations such as the rotary or lions club. Beyer noted the FEPP has partnered with the AM Rotary club on events such as bingo night and the Eco Expo. Beyer stated the goal for the upcoming year is to solicit more participation and volunteers. Narayanan suggested working with the school district to involve students. The group discussed other public events the FEPP could use to increase community involvement including the Citywide Open House and Fourth of July celebration. Beyer explained the FEPP has hosted several guest speakers including a reforestation educator from the University of Minnesota Extension and Wild Birds Unlimited. Beyer stated volunteers are the key to FEPP’s success. Beyer displayed photos of various FEPP events including buckthorn removal events, presentations, seed collection, and plant rescue. FEPP Founder Glenn Olson stated nature is something all people can enjoy. A better understanding and appreciation of natural resources allows us to make intelligent choices for future residents. Freiberg commended the FEPP for their work and volunteerism. Narayanan added the City can’t do everything, having the FEPP helps enhance parks and preserves. Case noted the City’s deep appreciation and sincere thanks for the FEPP. CITY COUNCIL MEETING AGENDA May 20, 2025 Page 3 II. Electric Bicycle Update Case provided a recent example of two young adults on electric bicycles (e-bikes) traveling down Pioneer Trail the same speed as traffic, over 30 miles per hour (mph). E-bikes can create a dangerous situation with pedestrians and cars. The rules surrounding e-bikes are confusing. Cities everywhere are facing the same issue. Sackett stated the Eden Prairie Police Department (EPPD) partners with the Parks department on education and enforcement of trail rules. Markle noted there are many benefits to e-bikes. An e-bike has pedals and an assist motor. They help keep people overcome injuries, stay active, and ride longer distances. Education on e-bike rules is needed to keep riders safe. Markle explained the different between classes one (motor assist up to 20 MPH), two (motor assist up to 20 MPH without the rider pedaling), and three (motor assist up to 28 MPH) of e-bikes. Nelson noted she sees all three classes outside her house regularly. Markle stated motorized bicycles that do not meet the class one, two, or three definitions are not considered e-bikes. This includes mopeds, motorcycles, and dirt bikes. Case asked for a description of an e-bike outside of classes one, two, or three. Markle stated bicycles without pedals or bicycles with motors faster than 28 MPH do not meet the e-bike definition. Markle noted riders must be 15 years old to ride an e-bike. Sackett and Markle have partnered with local retailers to ensure e-bike sales are for riders over 15 years of age. Riders must follow the same rules as manual bicycles. Narayanan asked if the City could enact a license or permit for e-bike riders. Sackett stated he is not aware of any cities that currently have a licensing process, it would be challenging to administer. Case asked if the police ticket e-bike riders. Sackett noted per State statute e-bike riders must be 15 years old. A violation would be a petty misdemeanor. The EPPD has taken an approach of focusing on education and changing behavior in lieu of ticketing. Toomey asked if the City has signs noting where e-bikes are allowed and disallowed. Markle stated some conservation areas have signs posted disallowing all bikes. All types of bikes are allowed on City sidewalks and hard surface trails. Sackett discuss State statutes regarding e-bike operation. All bicycles must observe safe distances, safe clearances, and share the trail with pedestrians. Current issues surrounding e-bikes include high speed, safety concerns, underage riding, disregard for other trail users, and riding in places not designed for e-bikes. It’s difficult to CITY COUNCIL MEETING AGENDA May 20, 2025 Page 4 distinguish an e-bike from an electric motorbike, which looks similar to an e-bike but can reach speeds of 40 mph and are attractive to underage riders. Concerned citizens may second guess calling 911 to report improper e-bike usage. Markle explained the City has been distributing information on e-bike safety and evaluating needs for additional e-bike signage. Toomey suggested the City could create a pamphlet for retailers outlining e-bike rules. Markle confirmed Parks and the EPPD collaborated to create a bike safety handout including a QR code linking to the City website. This flyer has been distributed at community events. Toomey asked if a speed limit can be enforced for e-bikes. Sackett noted the issue is the speed limit would need to be imposed for all bicycles, not just e- bikes. Case stated e-bikes may drop in price in the future, leading to even younger ages to begin riding. Parents may not know that their children must be 15 years old to operate an e-bike. Sackett noted the EPPD’s stance of education and enforcement. Residents are encouraged to call 911 to report improper e-bike usage. The EPPD has options such as directed patrols and contacting parents to provide e-bike law information. Markle added cycling groups in the State are requesting new laws regarding helmet usage. Getschow summarized the City’s efforts to promote safe e-bike usage. The two largest issues, underage riders and non-legal e-bikes, are addressed through education and enforcement. Surrounding cities are taking the same approach. Case asked if Minneapolis is issuing tickets to e-bike offenders. Sackett stated he could obtain that information. Excelsior has a prominent ordinance for the downtown area where underage riders are riding too fast. Toomey suggested addressing proper e-bike usage at Police youth academy. Sackett confirmed bike education is covered at safety camp. Case noted this topic will only become more prevalent. E-bike complaints have doubled year over year. Case asked for the topic to be brought back to Council in the fall for discussion. Council Chambers III. Open Podium IV. Adjournment Unapproved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, May 20, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7:00 p.m. All Council Members were present. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. Human Rights Award Presentation Getschow explained the Human Rights Award recognizes an Eden Prairie individual, non-profit organization, business, or youth for their inspiring efforts to promote human rights and diversity and create an inclusive community spirit through actions, activities, or programs. Greg Leeper, Human Rights and Diversity Chair, introduced the award and summarized its history. Danielle Burton-Haselrig, Human Rights and Diversity Commission Member, stated Mission Animal Hospital is the 2025 nonprofit recipient. She detailed its impact on the community. Savannah Riese, Human Rights and Diversity Commission Member, noted Rachel Casper has been awarded the individual Human Rights Award due to her work with folks on the autism spectrum. CITY COUNCIL MEETING AGENDA May 20, 2025 Page 2 Shalanda Berry, Human Rights and Diversity Commission Member, added Naim Umar is the recipient of the Human Rights Award in the youth category. Mr. Umar has created a fund to increase accessibility to organized youth sports. V. Approval of Agenda and Other Items of Business MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as published. Motion carried 5-0. VI. Minutes MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, May 6, 2025, and the City Council meeting held Tuesday, May 6, 2025, as published. Motion carried 5-0. VII. Consent Calendar A. Award contract for Liquor Store 2 Solar on Public Buildings grant project to Apadana Energy, LLC B. Award contract for 2025 guardrail replacements to H&R Construction Co. C. Accept proposal and authorize contract for Richard T. Anderson W Overlook restoration with Landbridge Ecological services D. Approve change order #1 for additional stormwater basin work at the Miller Park Court Facility Project E. Approve purchase of 33 laptops, keyboards, and docks for Police squad cards from Preferred Communications MOTION: Nelson moved, seconded by Toomey, to approve Items A-E on the Consent Calendar. Motion carried 5-0. VIII. Public Hearings and Meetings A. Adopt Resolution No. 2025-051 vacating part of Lot 1, Block 1, Boulder Ridge of Eden Prairie Addition Drainage and Utility Easements Getschow explained the property owner of 14798 Boulder Pointe Road has requested a vacation of part of the drainage and utility easements as dedicated on Lot 1, Block 1, Boulder Ridge of Eden Prairie to facilitate the construction of a proposed pool. In addition to the vacation, a conservation easement will be dedicated over a portion of said Lot 1. The recording of the resolution vacating the existing drainage and utility easements shall be conditioned on the recording of CITY COUNCIL MEETING AGENDA May 20, 2025 Page 3 the new conservation easement. MOTION: Toomey moved, seconded by Freiberg, to close the public hearing and adopt Resolution No. 2025-051 vacating the Drainage and Utility Easements. Motion carried 5-0. IX. Payment of Claims MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey, and Case voting “aye.” X. Ordinances and Resolutions A. Approve first reading of an Ordinance amending City Code Section 2.86 relating to disposal of abandoned motor vehicles and unclaimed, found, and surplus property Getschow explained City Code Section 2.86 contains provisions governing the disposal and sale of property that comes into the City’s possession in the course of municipal operations, including abandoned motor vehicles, found and unclaimed property, and excess or surplus property no longer needed for City purposes. Section 2.86 currently contains several procedural requirements before the City may sell or otherwise dispose of such property. In reviewing historical versions of the statutes, it does not appear that such a resolution or declaration has ever been required under State law; this was simply a requirement that a prior Council determined to include. Getschow noted Staff recommends revising Section 2.86 to remove this requirement. The proposed ordinance allows the City Manager or his designee to determine whether property is unclaimed or surplus, and to sell or dispose of such property in accordance with procedural and statutory requirements. This will provide greater efficiency for Staff when handling unclaimed or surplus property and will avoid the need to expend Council resources on what is essentially an administrative task. Case asked if there is a way to track the items without using more Staff time. Getschow stated there are still procedures Staff must abide by, and they will compile a list of items. Toomey asked how often the auctions occur. Getschow stated the auctions occur a handful of times per year. Some items are not valuable and are disposed of. Narayanan noted the information could be made available on the City website. Getschow stated information is available online. The ordinance still requires auctions for the items. CITY COUNCIL MEETING AGENDA May 20, 2025 Page 4 Narayanan asked if there is a process the City goes through to ensure data is wiped before selling it. Staff confirmed computer data is wiped. MOTION: Freiber moved, seconded by Toomey, to approve the first reading of an ordinance amending City Code Section 2.86 relating to disposal of abandoned motor vehicles and unclaimed, found, and surplus property. Motion carried 5-0. B. Approve first reading of an Ordinance amending City Code Sections 9.05 related to Minnesota State Fire Code and Section 10.01 related to Minnesota State Building Code Getschow explained the Fire Department enforces the Minnesota State Fire Code and the Minnesota State Building Code within the City. These Codes are adopted by City Code Sections 9.05 and 10.01, respectively, and they require minor housekeeping changes to reflect renumbering. MOTION: Narayanan moved, seconded by Toomey to approve the first reading of an ordinance amending City Code Section 9.05 relating to the Minnesota State Fire Code and Section 10.01 relating to the Minnesota State Building Code. Motion carried 5-0. C. Approve first and second readings of Ordinance No. 09-2025 amending City Code Section 5.37 relating to peddlers and Section 5.40 relating to gambling Getschow explained the ordinance proposes amendments to two City Code sections that regulate peddlers and gambling. City Code Section 5.37 regulates peddlers and solicitors operating in the City and requires each individual to obtain a permit from the City. The proposed ordinance strengthens this provision and provides that a person is ineligible for a peddler’s permit not only if they individually have a bad business reputation, but also if the company or business for which they will be working has a bad business reputation. Case noted a reputation is subjective. Neuville pointed out there is legal language defining reputation in Code. Getschow stated City Code Section 5.40 regulates lawful gambling in the City. Currently, any organization, wherever located, may apply to conduct lawful gambling in the City. To ensure that lawful gambling conducted in Eden Prairie supports the City and its residents, the proposed ordinance amends Section 5.40 to require that, to be eligible for a premises permit, an organization must hold regularly scheduled meetings in the City and at least one-third of the organization’s members must reside in the City. Getschow added Section 5.40 currently limits the number of premises operating lawful gambling in the City to six. To avoid one organization holding all of the permits available for the City, the proposed ordinance amends Section 5.40 to CITY COUNCIL MEETING AGENDA May 20, 2025 Page 5 provide that one organization may hold no more than four permits. Case asked what would happen if a new organization is interested in obtaining a permit when all six licenses are currently held. Getschow stated Staff doesn’t recommend retracting licenses. Instead, Council could expand the total number of licenses. Getschow pointed out the item requires unanimous approval to skip the second reading. Staff anticipates several peddler applications in the coming weeks. MOTION: Nelson moved, seconded by Freiberg, to approve the first and second reading of Ordinance No. 09-2025 amending City Code Section 5.37 relating to peddlers and Section 5.40 relating to gambling and adopt Resolution No. 2025- 052 approving summary ordinance for publication. Motion carried 5-0. XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment MOTION: Toomey moved, seconded by Narayanan, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:40 p.m. CITY COUNCIL MEETING AGENDA May 20, 2025 Page 6 Respectfully Submitted, _________________________ Sara Potter, Administrative Support Specialist City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.A. Department: Police/Support Unit ITEM DESCRIPTION Clerk’s License Application List REQUESTED ACTION Approve the licenses listed below SUMMARY Cigarette & Tobacco Products Licensee Name: Bent Creek Golf Club LLC DBA: Bent Creek Golf Club 14490 Valley View Road Liquor License – 2AM Closing Permit - Renewal Licensee Name: American Multi-Cinema, Inc DBA: AMC Theatres Eden Prairie 18 8251 Flying Cloud Drive, #4000 City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.B. Department: Fire Department ITEM DESCRIPTION Second reading of an ordinance amending City Code Sections 9.05 and 10.01 REQUESTED ACTION Approve second reading of an ordinance amending City Code Section 9.05 relating to the Minnesota State Fire Code and Section 10.01 relating to the Minnesota State Building Code and adopt Resolution ordering publication in summary form SUMMARY The Fire Department enforces the Minnesota State Fire Code and the Minnesota State Building Code within the City. These Codes are adopted by City Code Sections 9.05 and 10.01, respectively. The attached ordinance proposes non-substantive, housekeeping-type amendments to Sections 9.05 and 10.01. Regarding Section 9.05, the Minnesota State Fire Code was amended in 2020, and several sections were re-numbered. The proposed ordinance simply updates the number references to ensure that they are correct and consistent with the current state-adopted Fire Code. Regarding Section 10.01, the State Building Code statutory chapter was renumbered in 2007 but the City Code was never revised to reflect the current statutory references. Further, a different state agency now establishes and adopts the Building Code. The proposed ordinance updates Section 10.01 to include correct statutory and other references, and also includes other minor amendments intended to simplify and clarify the section. The Council approved the first reading of the ordinance on May 20, 2025. ATTACHMENTS Ordinance Resolution Approving Summary Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. __-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY CODE CHAPTER 9, SECTION 9.05 RELATING TO THE MINNESOTA STATE FIRE CODE AND OTHER FIRE REGULATIONS AND AMENDING CITY CODE CHAPTER 10, SECTION 10.01 RELATING TO MINNESOTA STATE BUILDING CODE; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTIONS 9.99 AND 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. City Code Chapter 9, Section 9.05, Subdivision 1 is hereby amended in the second sentence by deleting “K, and L” and replacing it with “O, and P”. Section 2. City Code Chapter 9, Section 9.05, Subdivision 3, Subsection B, Item 1, is amended by deleting “609.3.3” and replacing it with “607.3.3”, and by deleting “609.3.3.4” and replacing it with “607.3.3.4”. Section 3. City Code Chapter 9, Section 9.05, Subdivision 3, Subsection C, is amended as follows: a. In Item 1, by deleting “901.6.2” and replacing it with “901.6.3” and by deleting “901.6.2.2” and replacing it with “901.6.3.2”. b. In Item 2, by deleting “904.11” and replacing it with “904.12”. c. In Item 3, by deleting “907.10” and replacing it with “907.11”. Section 4. City Code Chapter 9, Section 9.05, Subdivision 3, Subsection E, Item 1, is amended by deleting “3104.20” and replacing it with “3107.17”. Section 5. City Code Chapter 9, Section 9.05, Subdivision 3, Subsection H is amended in the first line by deleting “Appendix K” and replacing it with “Appendix O”. Section 6. City Code Chapter 10, Section 10.01, is deleted in its entirety and replaced with the following: SECTION 10.01 – MINNESOTA STATE BUILDING CODE ADOPTED. Subd. 1. State Building Code Adopted by Reference. The Minnesota State Building Code (the “Code”), as adopted by the Commissioner Labor and Industry pursuant to Minnesota Statutes Sections 326B.101 to 326B.148, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Labor and Industry, through the Construction Codes and Licensing Division, is hereby adopted by reference. The Code is hereby incorporated in this section as if fully set forth herein. This section shall perpetually adopt and incorporate the most current edition of the Code. One (1) copy of the Code shall be kept in the office of the City Clerk. Subd. 2. Application, Administration, and Enforcement. Application, administration, and enforcement shall be in accordance with the Code. The Code shall be administered and enforced by the City’s Building Official and the Building Inspections Division. Subd. 3. Permits and Fees. The issuance of permits and the collection of fees shall be conducted as authorized in Minnesota Statutes Section 326B.121. Permit fees shall be assessed for work governed by the Code in accordance with the fee schedule adopted annually by the City’s Fee Resolution. In addition, a surcharge fee shall be collected on all permits issued for work governed by the Code in accordance with Minnesota Statutes Section 326B.148. Subd. 4. Building Code Optional Chapters. Minnesota Rule 1300.0060 allows the City to adopt by reference and enforce certain optional chapters of the Code. The following optional chapter identified in the most current version of the Code is hereby adopted and incorporated as part of the Code for the City: 1. Chapter 1306, Special Fire Protection Systems, with Minn. Rules 1306.0020, Subpart 2. Section 6. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” and Sections 9.99 and 10.99 entitled “Violation a Misdemeanor” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 7. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 20th day of May, 2025 and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the 17th day of June, 2025. ____________________________ ______________________________ David Teigland, City Clerk Ronald A. Case, Mayor PUBLISHED in the Sun Sailor on____________________________. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO. ____ AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. ______ was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 17th day of June, 2025. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. ______ is lengthy. B. The text of summary of Ordinance No. _________, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Sun Sailor in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinance shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinance shall be posted in the City offices. E. Ordinance _______ shall be recorded in the Ordinance Book, along with proof of publication, within twenty (20) days after said publication. ADOPTED by the City Council on June 17, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: _____________________________ David Teigland, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. __-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY CODE CHAPTER 9, SECTION 9.05 RELATING TO THE MINNESOTA STATE FIRE CODE AND OTHER FIRE REGULATIONS AND AMENDING CITY CODE CHAPTER 10, SECTION 10.01 RELATING TO MINNESOTA STATE BUILDING CODE; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTIONS 9.99 AND 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Summary: This ordinance amends City Code Chapter 9, section 9.05, to update section number references for consistency with the current state-adopted Fire Code. This ordinance also amends City Code Chapter 10, section 10.01, to update section number references for consistency with statutory and other references, and other minor amendments intended to simplify and clarify the section. Effective Date: This Ordinance shall take effect upon publication. ATTEST: __________________________ ________________________ David Teigland, City Clerk Ronald A. Case, Mayor PUBLISHED in the Sun Sailor on the ___ day of June, 2025. (A full copy of the text of this Ordinance is available from City Clerk.) City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.C. Department: Administration/City Attorney ITEM DESCRIPTION Second reading of an ordinance amending City Code Section 2.86 REQUESTED ACTION Approve second reading of an ordinance amending City Code Section 2.86 relating to disposal of abandoned motor vehicles and unclaimed, found, and surplus property. SUMMARY City Code Section 2.86 contains provisions governing the disposal and sale of property that comes into the City’s possession in the course of municipal operations, including abandoned motor vehicles, found and unclaimed property, and excess or surplus property no longer needed for City purposes. Section 2.86 currently contains several procedural requirements before the City may sell or otherwise dispose of such property. For example, for both abandoned property that is unclaimed and for City property that is no longer needed, the Code requires that the City Council take formal action to declare such property as abandoned or surplus before staff may dispose of it. The requirement for Council declaration of abandoned or surplus property appears to have been adopted by the Eden Prairie City Council in early 1980s. State law does not currently require a resolution or other declaration by the governing body before disposing of unclaimed or surplus property. In reviewing historical versions of the statutes, it does not appear that such a resolution or declaration has ever been required under state law; this was simply a requirement that a prior Council determined to include. Staff recommends revising Section 2.86 to remove this Council declaration requirement. The proposed ordinance allows the City Manager or his designee to determine whether property is unclaimed or surplus, and to sell or other dispose such property in accordance with procedural and statutory requirements. This will provide greater efficiency for staff when handling unclaimed or surplus property and will avoid the need to expend Council resources on what is essentially an administrative task. In addition to this change, the proposed ordinance makes several other revisions intended to simplify and streamline the City’s obligations regarding abandoned motor vehicles and unclaimed, found, and surplus property. Regarding the sale of surplus or excess property, staff is still required to comply with Minnesota’s municipal contracting law and use the proper method (i.e., direct negotiation, quotations, or sealed bidding) to sell the property based on its estimated value. First reading of this ordinance was held on May 20, 2025, and no changes have been made. ATTACHMENTS Ordinance Resolution Approving Summary Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. _______-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 2, SECTION 2.86 RELATING TO DISPOSAL OF ABANDONED MOTOR VEHICLES AND UNCLAIMED, FOUND, AND SURPLUS PROPERTY; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 2, Section 2.86 is deleted in its entirety and replaced with the following: SECTION 2.86. DISPOSAL OF ABANDONED MOTOR VEHICLES AND UNCLAIMED, FOUND, AND SURPLUS PROPERTY. Subd. 1. Abandoned Motor Vehicles. The City may tow, impound, and dispose of abandoned, junk, and unauthorized motor vehicles in accordance with the provisions of Minnesota Statutes Chapter 168B. Subd. 2. Unclaimed Property. A. Custody of Property Belonging to Others. Pursuant to Minn. Stat. § 471.195, the City Manager or their designee will have custody of property lawfully coming into the possession of the City in the course of municipal operations which remains unclaimed by the owner. Such property will be retained in a safe place for a period of at least ninety (90) days, unless claimed by the true owner with satisfactory proof of ownership. B. Disposal of Unclaimed Property. Any such property which remains unclaimed by the owner after ninety (90) days may be disposed of as follows: 1. Property may be sold at public auction upon ten (10) days’ published notice in the official newspaper describing the property to be sold and specifying the time and place of the sale. 2. Cash or other usable property may be converted to City use. 3. The City may enter into contracts with nonprofit organizations that have a significant mission of community service, for the purpose of disposing of unclaimed property through the sale of such property by such nonprofit organizations. C. Summary Disposal. The City Manager or their designee may dispose of unclaimed property without notice and in a summary manner when they believe this to be in the public interest and upon a determination that the property: 1. Is of a dangerous or perishable nature; 2. Is contraband; 3. Has nominal or no resale value; or 4. Cannot be legally or safely sold at public sale. D. Disposition of Funds. Together with found or unclaimed cash that has been held for at least ninety (90) days, all money received from the sale of unclaimed property will be delivered to the Finance Manager for deposit into the City’s general fund or a special revenue fund as directed by the City Manager. E. Rights of Former Owner. The owner of unclaimed property sold at auction will be paid the sale price thereof, less any expenses incurred by the City for storage, publication of notice, or sale of the property, from the appropriate City fund if application is made in writing and satisfactory proof of ownership is shown within six (6) months of the sale. F. Special Provisions – Police Department. Money and other property lawfully seized by or voluntarily surrendered to the Police Department at the scene of a crime or during an official police investigation will be retained and disposed of by the Police Department in accordance with Minnesota law and established Police Department policy. Subd. 3. Found Property. Property that is found by individuals not employed by the City and delivered to City as found property will be disposed of as follows: A. All found property will be posted on the City’s website for ninety (90) days. Bicycles that are determined to be junk will be disposed of immediately. B. If the owner of found property does not claim the property within ninety (90) days: 1. All cash will be converted to City use. 2. If the estimated value of the found property is less than $1,000, the finder may claim the property upon request to the City within thirty (30) days of expiration of the 90-day period. 3. If the estimated value of the found property is at least $1,000 but less than $5,000, the property may be claimed by the finder by contacting the City within thirty (30) days of expiration of the 90-day period. The finder must place an ad for one week in a local newspaper approved by the City. The ad must contain a brief description of the item, the general location found, and the finder’s phone number. If the owner of the property does not come forward, the finder may claim the found property upon request to the City. 4. If the estimated value of the found property is $5,000 or greater or if the finder does not claim the property, the property will be considered unclaimed property and disposed of in accordance with subdivision 2 of this section. C. A City employee who finds property in the ordinary course of their duties and delivers it to City is not a finder for the purposes of this subdivision 3. When a City employee delivers found property to City, the City will follow the procedures set forth in subdivision 2. Subd. 4. Surplus Property. A. The City Manager may, from time to time, determine that personal property owned by the City is surplus, obsolete, unused, or otherwise no longer needed for a municipal purpose and should be sold or otherwise disposed of. B. Sale of surplus property will be made in compliance with the provisions of Minn. Stat. § 471.345. Surplus property with nominal or no resale value may be disposed of at the discretion of the City Manager. C. All receipts from sales of surplus property under this section shall be placed in the City’s funds as directed by the City Manager Subd. 5. Sale to City Employees. A. No employee of the City who is a member of the administrative staff, a department head, a member of the Council, or an advisor serving the City in a professional capacity may be a purchaser of surplus or unclaimed property under this section. Other City employees may purchase surplus or unclaimed property from the City only if: (i) the sale is by public auction or sealed response; (ii) reasonable public notice has been given at least one (1) week prior to the sale; and (iii) the employee is not directly involved in the auction or process pertaining to the administration and collection of sealed responses. B. Except as provided in subsection A, a City employee may not purchase surplus or unclaimed property from the City. A violation of this prohibition is a misdemeanor. Section 2. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” and Section 2.99 entitled “Violation a Misdemeanor” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall become effective from and after its passage and publication FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 20th day of May, 2025, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the 17th day of June, 2025. _________________________________ _________________________________ David Teigland, City Clerk Ronald A. Case, Mayor Published in the Sun Sailor on the ____ day of ______________, 2025. CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025- A RESOLUTION APPROVING THE SUMMARY OF ORDINANCE NO. ____ AND ORDERING THE PUBLICATION OF SAID SUMMARY WHEREAS, Ordinance No. ______ was adopted and ordered published at a regular meeting of the City Council of the City of Eden Prairie held on the 17th day of June, 2025. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, THAT THE CITY COUNCIL FINDS, DETERMINES, AND ORDERS AS FOLLOWS: A. Ordinance No. ______ is lengthy. B. The text of summary of Ordinance No. _________, attached hereto as Exhibit A, conforms to M.S. § 331A.01, Subd. 10, and is approved, and publication of the title and summary of the Ordinance will clearly inform the public of the intent and effect of the Ordinance. C. The title and summary shall be published once in the Sun Sailor in a body type no smaller than brevier or eight-point type. D. A printed copy of the Ordinance shall be made available for inspection by any person, during regular office hours, at the office of the City Clerk, and a copy of the entire text of the Ordinance shall be posted in the City offices. E. Ordinance _______ shall be recorded in the Ordinance Book, along with proof of publication, within twenty (20) days after said publication. ADOPTED by the City Council on June 17, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: _____________________________ David Teigland, City Clerk EXHIBIT A CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. __-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 2, SECTION 2.86 RELATING TO DISPOSAL OF ABANDONED MOTOR VEHICLES AND UNCLAIMED, FOUND, AND SURPLUS PROPERTY; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH AMONG OTHER THINGS CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Summary: This ordinance amends City Code Chapter 2, Section 2.86, by updating and streamlining regulations and procedures for the disposal of abandoned motor vehicles and unclaimed, found, and surplus property coming into the City’s possession in the course of municipal operations. Effective Date: This Ordinance shall take effect upon publication. ATTEST: __________________________ ________________________ David Teigland, City Clerk Ronald A. Case, Mayor PUBLISHED in the Sun Sailor on the ___ day of June, 2025. (A full copy of the text of this Ordinance is available from City Clerk.) City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.D. Department: Rick Getschow, City Manager ITEM DESCRIPTION Resolution approving participation in the Performance Measurement Program established by the Council on Local Results and Innovation REQUESTED ACTION Move to: Adopt the resolution approving participation in the performance measurement program established by the Council on Local Results and Innovation. SUMMARY The City of Eden Prairie has already implemented the required 10 measures with the majority of them coming from the Quality of Life Survey. This resolution is a formality to adopt the measures and approve using results we already have for a state program in order to receive financial benefit. In February 2012, the Council on Local Results and Innovation created a voluntary performance measurement program. Requirements of the program include officially adopting and implementing the ten minimum performance measures, reporting the results to the residents through at least one of the following means: publication, direct mailing, posting on the entity's website, or through a public hearing at which the budget and levy will be discussed and public input allowed, and submission of the resolution and results to the Office of the State Auditor. Benefits to the City of Eden Prairie for participation include a reimbursement of $0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect. The intention is to use the funds to support participation in the ICMA Insights performance management and analytics program. This will help staff to advance our current goals and results performance measures increasing transparency. ATTACHMENTS Resolution Performance Measure Report Submittal List of Standard Measures for Cities CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-__ RESOLUTION APPROVING PARTICIPATION IN THE PERFORMANCE MEASUREMENT PROGRAM ESTABLISHED BY THE COUNCIL ON LOCAL RESULTS AND INNOVATION WHEREAS, the Council on Local Results and Innovation established by the Minnesota Legislature has implemented a voluntary performance measurement and reporting program; and WHEREAS, benefits to the City of Eden Prairie for participation include a reimbursement of $0.14 per capita annually and exemption from levy limits for taxes, if levy limits are in effect; and WHEREAS, the Council on Local Innovations and Results has established a standard set of measures for cities to adopt and report; and WHEREAS, the City has adopted and implemented at least 10 of the measures in order to satisfy the program’s requirements. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council that the City of Eden Prairie will report any updates of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s/county’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of Eden Prairie will submit to the Office of the State Auditor the actual results of the performance measures adopted by the City. ADOPTED by the Eden Prairie City Council on the 17th day of June, 2025. _________________________ Ronald A. Case, Mayor ATTEST: __________________________ David Teigland, City Clerk Performance Measurement Program Report City of Eden Prairie 6/17/2025 General Measure Result Notes Rating of the overall quality of Eden Prairie services Excellent-39% Good- 47% Fair- 8% Poor- 1% Don’t Know- 5% 2024 Quality of Life Survey- 1292 Reponses Citizens’ rating of the overall appearance of the city Excellent- 49% Good- 43% Fair- 7% Poor- 0% Don’t Know- 0% 2024 Quality of Life Survey- 1309 Responses Bond Rating Aaa AAA Moody’s Investors Service Standard & Poor’s Rating Services Citizens’ rating of the quality of city recreational programs and facilities Recreation services (programs and classes) Excellent- 40% Good- 39% Fair- 9% Poor- 2% Don’t Know- 10% Recreation centers or facilities Excellent- 42% Good- 39% Fair- 9% Poor- 2% Don’t Know- 7% 2024 Quality of Life Survey- Recreation services 1289 responses 2024 Quality of Life Survey- Recreation centers or facilities 1293 responses Police Services Measure Result Notes Citizens’ rating of safety in community (Overall feeling of safety in Eden Prairie) Excellent- 53% Good- 40% Fair- 6% Poor- 1% Don’t Know- 0% 2024 Quality of Life Survey- 1319 responses Part I and II Crime Rates 2,695 Crime rate per 100,000 population for Part I and Part II Crimes Fire & EMS Services Measure Result Notes Citizens’ rating of the quality of fire protection services Excellent- 50% Good- 26% Fair- 2% Poor- 0% Don’t Know- 22% 2024 Quality of Life Survey- 1300 responses Streets Measure Result Notes Citizens’ rating of the quality of city streets as a whole Excellent- 29% Good- 57% Fair- 11% Poor- 2% Don’t Know- 0% 2024 Quality of Life Survey- 1296 responses Citizens’ rating of the quality of snow removal on city streets Excellent- 46% Good- 38% Fair- 10% Poor- 3% Don’t Know- 3% 2024 Quality of Life Survey- 1299 responses Average City Street Pavement Condition Rating 82 Water Measure Result Notes Citizens’ rating of the quality of the city’s drinking water Excellent- 37% Good- 41% Fair- 14% Poor- 6% Don’t Know- 3% 2024 Quality of Life Survey- 1289 responses Sanitary Sewer Measure Result Notes Citizens’ rating of the quality of water and sewer services Excellent- 34% Good- 48% Fair- 8% Poor- 1% Don’t Know- 9% 2024 Quality of Life Survey- 1284 responses Standard Measures for Cities City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.E. Department: Fire Department ITEM DESCRIPTION Resolution to participate in Call Handling System 1 (CHS-1) for PSAP (Primary System Answering Point) software. REQUESTED ACTION Adopt Resolution to Approve Participation in Cooperative Agreement for Call Handling System (CHS-1) for PSAP (Primary System Answering Point) Software SUMMARY CHS-1 is a system that shares/hosts a 9-1-1 call handling system. The system is owned and operated by a consortium of governmental entities. The resolution allows the City of Eden Prairie to participate in the shared /hosted call handling system. This system will allow us to upgrade our current system to a state of the art system. ATTACHMENTS Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025- RESOLUTION TO APPROVE PARTICIPATION IN COOPERATIVE AGREEMENT FOR CALL HANDLING SYSTEM 1 (CHS-1) FOR PSAP (PRIMARY SYSTEM ANSWERING POINT) SOFTWARE WHEREAS, in May 2014, five governmental units, Allina Health EMS, City of Edina, City of Minneapolis, Hennepin County, and Hennepin EMS, each represented by their respective Public Safety Answering Points (PSAPs), formed a consortium to procure and operate a shared/hosted 9-1-1 call handling system (CHS), named “CHS-1” (or, “the consortium”) by executing the following agreements with each other and with the Metropolitan Emergency Services Board (MESB) acting as the consortium’s contract manager and fiscal agent: 1. Master Cooperative Agreement, to govern agency roles and responsibilities of CHS-1; 2. Ancillary Agreement (as amended in 2022), detailing operating and maintenance responsibilities and cost sharing of CHS-1; 3. Purchase Agreement with Independent Emergency Services, Inc. (IES) as the consortium’s vendor, to facilitate the purchase of CHS-1; 4. Support Services and Maintenance Agreement with IES to provide for the maintenance and upkeep of the CHS-1 system; and WHEREAS, in 2022 the consortium entered into a second Purchase Agreement for a Hardware Refresh with IES for CHS-1; and WHEREAS, in 2024 the consortium entered into a Support Services and Maintenance Agreement with IES to maintain that new CHS-1 system; and WHEREAS, the consortium’s agreements contemplate and allow for additional governmental units, through their PSAPs, to join CHS-1; WHEREAS, the City of Eden Prairie operates a PSAP; and WHEREAS, the City of Eden Prairie wishes to replace its PSAP’s call handling equipment; and WHEREAS, the City of Eden Prairie desires to join CHS-1 and: 1. Intends to become a member of the Cooperative Agreement; 2. Intends to become a member of the existing Ancillary Agreement; 3. Agrees to the language in an amended Cooperative Agreement; and 4. Agrees to the language in an amended Ancillary Agreement. NOW THEREFORE BE IT RESOLVED BY THE CITY OF EDEN PRAIRIE, that City of Eden Prairie hereby notifies the MESB that the City intends to become a member of the CHS-1 by entering into its Master Cooperative Agreement and its Ancillary Agreement, and agrees with the language of both agreements, including the drafted amendments to those agreements, which will permit the City to become an consortium member upon execution by all consortium parties. ADOPTED by the City Council of the City of Eden Prairie, on the 17th day of June, 2025. ______________________________ Ronald A. Case, Mayor ATTEST: ______________________________ David Teigland, City Clerk City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.F. Department: Fire Department ITEM DESCRIPTION Purchase of Dispatch Communication equipment and services from Motorola Solutions REQUESTED ACTION Approve purchase of dispatch communications equipment and services from with Motorola Solutions, Inc. in the amount of $771,161 under Minnesota State Contract #220996. SUMMARY The Fire Department supports the infrastructure of the Eden Prairie Dispatch Center. Dispatch is a key component to the Emergency Services for the City as well as providing a vital customer service to the citizens of Eden Prairie. The new dispatch center that will be located in the remodeled Police Department will have the latest technology available to operate a dispatch center now and into the future. The purchase of this equipment, software, and support services is being made pursuant to Minn. Stat. § 471.345, subd. 15 through the State of Minnesota Cooperative Purchasing Venture, Minnesota State Contract No. 220996, Release No. R-696(5). The City’s purchase will be subject to the same terms conditions and specifications as the state contract. ATTACHMENTS Motorola proposal dated May 22, 2025 The design, technical, pricing, and other information (“Information”) furnished with this submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2025 Motorola Solutions, Inc. All rights reserved. CITY OF EDEN PRAIRIE, MN FIRE DEPARTMENT MAY 22, 2025 DISPATCH SITE City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i TABLE OF CONTENTS Dispatch Site ....................................................................................................... 1 Section 1 .......................................................................................................... 1-1 CommandCentral AXS Dispatch Console Solution Description ........................ 1-1 Section 2 .......................................................................................................... 2-1 Console SOlution and Components ................................................................. 2-1 Section 3 .......................................................................................................... 3-1 Statement of Work ............................................................................................ 3-1 Section 4 .......................................................................................................... 4-1 Accpetance Test Plan ...................................................................................... 4-1 Section 5 .......................................................................................................... 5-1 Project Schedule .............................................................................................. 5-1 Section 6 .......................................................................................................... 6-1 Support Plan .................................................................................................... 6-1 Section 7 .......................................................................................................... 7-1 Training ............................................................................................................ 7-1 Section 8 .......................................................................................................... 8-1 Pricing .............................................................................................................. 8-1 Section 9 .......................................................................................................... 9-1 Payment Terms ................................................................................................ 9-1 PAYMENT TERMS AND CONDITIONS ........................................................... 9-1 Section 10 ...................................................................................................... 10-1 Contract Documentation ................................................................................. 10-1 Section 11 ...................................................................................................... 12-1 Our Commitment ............................................................................................ 12-1 Motorola Solutions, Inc. Tel. + 1 847 576 5000 500 W. Monroe St Suite 4400 Chicago, IL 60661 USA May 22, 2025 Patrick Maynard Captain, Eden Prairie Fire Department 14800 Scenic Heights, Rd Eden Prairie, MN 55344 RE: Dispatch Site Dear Captain Maynard, Motorola Solutions, Inc. (Motorola Solutions) appreciates the opportunity to provide the Eden Prairie Fire Department quality communications equipment and services. Motorola Solutions' project team has taken great care to propose a solution to address your needs and provide exceptional value. Motorola Solutions’ proposal is subject to the terms and conditions of MN State Contract #220996 and payment terms included in the proposal. The proposal is valid until June 23, 2025. The agency may accept this proposal by issuing a purchase order referencing the proposal and MN state contract #220996. Any questions the Eden Prairie FD has regarding the proposal can be directed to Frank Jarman, Account Manager at 320-583-3995, (frank.jarman@motorolasolutions.com). Our goal is to provide the Eden Prairie FD with the best products and services available in the communications industry. We thank you for the opportunity to present our proposed solution, and we hope to strengthen our relationship by implementing this project. Sincerely, Derek DiPietro Area Sales Manager Motorola Solutions, Inc. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-1 SECTION 1 COMMANDCENTRAL AXS DISPATCH CONSOLE SOLUTION DESCRIPTION 1.1. CONSOLE OVERVIEW Motorola Solutions Inc (Motorola) is pleased to propose the CommandCentral AXS Dispatch Console solution to Eden Prairie Fire Department dispatch site that will meet its existing and future mission-critical two-way radio communication needs. CommandCentral AXS integrates multiple dispatch center technologies into a single, streamlined view, making operations more efficient in emergencies. Resources are accessible with an intuitive, highly configurable browser-based GUI. Eden Prairie Fire Department dispatchers will receive an expansive feature set, a mission-critical IP network for transporting information and calls throughout the system, and robust integration capabilities with other dispatch center technologies. This solution reduces operating costs and provides a smaller physical footprint in the command center without compromising on features or reliability. The following major components are being proposed to Eden Prairie Fire Department’s dispatch site as part of an upgrade solution from MCC7500 VPM consoles to AXS consoles: Figure 1-1: One Screen, All the Resources Users Need CommandCentral AXS improves the efficiency and operation of dispatchers in the following ways:  Next Generation Dispatch Experience – The solution responds to touch, type, or click, giving dispatchers the flexibility to interact and stay connected to teams in the way that best suits them. Extensive configuration options, flexible deployment configurations, and City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-2 simple scalability means agencies only pay for what is needed now, with the room to adapt and grow as needs change over time.  Simplified Updates – The solution is designed for continuous improvement and simplifies keeping up-to-date with new features, fixes, and security updates via Internet download with the required and purchased AXS Software Maintenance Agreement. The AXS Update Server allows the system administrator to centrally manage their console updates at a console site. This flexible approach to updates reflects the software focus of CommandCentral AXS, and allows the update process to work around differing schedules.  Purpose-built Dispatch Console Accessories – Enhances the dispatch experience with accessories, such as gooseneck microphone, speakers, headset jack, and footswitch, designed and tested for industry-leading performance and reliability. This solution also reduces operating costs and provides a smaller physical footprint in the command center without compromising on features or reliability. This combination of seamless communications, modern architecture, and advanced integration capabilities enables the CommandCentral AXS solution to scale and evolve as needs change over time. 1.1.1 Simplified updates CommandCentral AXS gives Eden Prairie Fire Department personnel greater control of the software update process. Based on policies set by the customer, system administrators can decide when updates will best fit in their workflow to minimize interruptions and ensure software is up-to-date when it is needed most. Please note that the value proposition of a simplified software upgrade for AXS is one of the major elements of the AXS dispatch solution. With Internet connectivity, the latest certified CommandCentral AXS software release and vetted security patches are always available to the customer. 1.1.2 Console Reliability/Availability The CommandCentral AXS solution delivers high availability and minimized user downtime in the event of failures. The AXS solution continuously monitors software processes and hardware elements and in the event of failure will rapidly restart failed software processes or launch replacement services on the remaining healthy hardware elements. 1.1.3 Integration with the ASTRO® 25 Network The proposed dispatch console seamlessly integrates into Eden Prairie Fire Department ASTRO® 25 core system, for an integrated, mission-critical network. This tight union between radio infrastructure and console equipment has several operational benefits to Eden Prairie Fire Department. The physical space to accommodate the proposed console is comparable to that required for a personal computer. The dispatch console integrates into the Eden Prairie Fire Department system without interface boxes, digital voice gateways, or backroom electronics for an integrated, mission-critical network. The console can access both trunked talkgroups and conventional radio channels over the same network. This architecture reduces overall transport costs and the need for duplicate fixed network equipment. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-3 1.1.4 Connection to ASTRO® 25 System The ASTRO® 25 system’s architecture is flexible and can be configured to meet Eden Prairie Fire Department’s unique needs. SITE LINK The proposed primary and backup dispatch console sites are remote from the core, and features redundant site links. The console sites have two logical connections to the core site, with each connection using a different core router. Each console console site gateways provide an interface that handles the following IP traffic between the proposed console center and Eden Prairie Fire Department’s ASTRO® 25 core site:  Network management traffic.  Call control and audio traffic for all the calls being handled by the dispatch positions.  Aux I/O traffic for the Aux I/Os being handled by the dispatch positions. The site gateways fragment and prioritize large IP packets according to industry standards and convert Ethernet data to the desired transport medium. LAN SWITCHES The LAN switches provide LAN interfaces for console site equipment and a LAN port for the link to the core site. Service technicians can access the system’s configuration manager and service the equipment through the switch. ADVANCED CONVENTIONAL This option provides the dispatcher with the ability to control ASTRO® 25 conventional channels and/or MDC 1200 channels. Conventional Interfaces The proposed AXS consoles access and control Eden Prairie Fire Department’s analog and digital conventional interfaces through the use of existing Conventional Channel Gateways (CCGW). The console processes audio received from the station and controls various features on the stations, such as frequency selection, private line selection, and repeater on/off. Additionally, the CCGWs allow for recovery of MDC 1200 and digital signaling, such as unit ID and emergency alarm. 1.2. MAKING CONSOLES EASY TO OPERATE Motorola’s proposed consoles are optimized for real-time audio, prioritizing emergency calls over other traffic, and minimizing voice queuing. Using robust error mitigation to maintain call quality even when the system is heavily loaded, the proposed console reduces communication errors that may force dispatchers or radio users to repeat their transmissions. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-4 1.2 NEXT GENERATION DISPATCH EXPERIENCE CommandCentral AXS features a highly configurable graphical user interface (GUI) that provides quick, single-view access to important information and functionalities. The browser-based GUI’s versatile folders, tabs, and scalable resources allow users to organize and configure their dispatch experience and make engagement more familiar and intuitive from shift to shift. Folders and tabs can be relocated, exposed, or overlapped as needed, giving dispatchers more control of what information they see and how they interact with those resources. CommandCentral AXS also offers multiple options for routing audio to speakers and controlling volume levels. Figure 1-2: Next Generation Dispatch Experience CommandCentral AXS features flexible window positioning and capabilities for quick and efficient access to services such as: ● Activity Log – Provides an efficient point of reference for all incoming calls into a dispatch console , showing dispatchers detailed, searchable call information (radio resource name and call time) to enable faster and more informed response. ● Paging – Allows users to send user configured pages on radio resources. This flexible paging feature is integrated with CommandCentral AXS for both conventional and trunked radio resources, while an external paging encoder port on the CommandCentral Hub enables third- party paging encoders to send pages on the selected radio resources. ● Patch Capabilities – Enables dispatchers to set up a communication path between two or more resources that are normally unable to communicate with each other, such as trunked resources and conventional resources. ● Alert Tones – Allows dispatchers to send one of fifteen user-configurable alert tones on selected radio resources. Fifteen default .wav files are provided with the dispatch console software, but any combination of these default files may be replaced with user configured.wav files to meet specific needs. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-5 ● Channel Marker – Enables dispatchers to send a periodically repeating piece of audio on radio resources to meet the specific needs. 1.1.1 Cross Platform Dispatch Capabilities This solution is designed to take full advantage of Motorola’s end-to-end software suite, CommandCentral. These cross platform integrations enhance the dispatch capabilities of CommandCentral AXS. Figure 2: Motorola’s End-to-End Portfolio CommandCentral AXS is an integral part of our end-to-end portfolio, providing greater interoperability and support for Eden Prairie Fire Department’s current and future investments. As needs grow and change over time, this solution’s flexible integration capabilities evolve to satisfy new demands. This adaptability also enables dispatchers to be effective with the integrations and capabilities they need. 1.1.2 Headset Sharing CommandCentral AXS supports Headset Sharing, which enables a dispatcher to use a common headset for both radio and 911 communications and to quickly access basic 911 call taking functionality from CommandCentral AXS. This improves the dispatcher’s efficiency and accuracy when they have to concentrate on the radio dispatch GUI while handling 911 calls. 1.1.3 Auxiliary Inputs/Outputs The proposed console supports Global Auxiliary Inputs/Outputs (Aux I/Os) for remote status indications or remote control through dispatch positions. Global Aux I/Os are typically implemented by hardware City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-6 that is independent of the dispatch positions in a system and may be accessible to multiple dispatch positions. Aux I/O Servers provide the Aux I/O feature for the consoles. 1.1.4 Standard Radio Transmission and Reception A typical proposed dispatch position has a headset and two speakers. One speaker is for selected audio and the second speaker is for all remaining unselected audio. Additional speakers can be added to a console allowing dispatchers to configure a specific speaker for a set of designated audio sources. This simplifies multitasking between multiple audio sources and allows flexibility in the way the audio is presented to the dispatcher. 1.2.1.1 Receiving Calls from the Field and Other Dispatchers The proposed console provides dispatchers with greater flexibility for how to hear calls from field radio users and other dispatchers. Each dispatcher can define his or her own audio reception profile by selecting a single audio source, whether conventional or talkgroup, to be heard on a selected speaker or headset (Single Select). The dispatcher can also define groups of radio resources that can all be heard on a selected speaker or headset (Multi-Select). 1.2.1.2 Initiating Calls to the Field and Other Dispatchers The dispatcher has several different ways of initiating a call. In most circumstances, a General Transmit is appropriate. With the General Transmit, the dispatcher selects a resource on the console and activates the transmission through a footswitch, headset transmit button, or a microphone transmit button. If the dispatcher needs to quickly transmit on a resource that is not selected, the dispatcher uses the Instant Transmit function. A safety switch is available, which prevents accidental activation of functions that may cause negative consequences. The safety switch can be used with Aux I/Os and preprogrammed pages, as well as Instant Transmit switches. 1.2.1.3 Audio Communication to the Field and Other Dispatchers The dispatcher can transmit audio in different ways. They can make calls to all users listening to a specific conventional radio resource or a specific trunking talkgroup. When multiple resources are required, the dispatcher can select additional talkgroups and/or conventional channels, as needed using the Multi-Select feature. The proposed console also enables dispatchers to make private calls to individual field radio users or dispatchers. Once a private call is established, it can be patched in with another resource at the dispatcher’s discretion. 1.2.1.4 Controlling Console Audio The proposed console offers dispatchers several different ways of controlling or muting the audio on their consoles, such as the following: City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-7 ● Audio volume can be changed for any specific resource. ● All non-selected resources on the console can be muted for 30 seconds (All Mute) or unmuted, if already muted. ● A dispatcher can transmit on a resource while receiving audio from the same resource or other resources. ● A dispatch position can be configured to automatically mute the other dispatch audio on a shared resource to prevent acoustic feedback when a co-located dispatch position transmits. ● RF Cross Mute automatically mutes the receive audio from a specified channel when the dispatcher transmits on another specified channel to prevent acoustic feedback. 1.2.1.5 Controlling Network Audio Dispatchers can control audio on the ASTRO® 25 network. The dispatcher can enable or disable radio users to compartmentalize traffic, reduce interruptions, and maintain communications between dispatch and the field. When this function is enabled or disabled, all dispatch consoles with this resource assigned are updated with the current status of the feature. This feature can be controlled from any dispatch position. 1.1.5 Emergency Radio Transmission and Reception As part of a mission-critical communications network, the proposed dispatch console facilitates immediate prioritization and resolution of emergency communications between Eden Prairie Fire Department’s dispatch and first responders in the field. This enables dispatchers and first responders to focus on their mission and not their equipment, especially during critical situations. 1.2.1.6 Receiving an Emergency Call When a user in the field or another dispatcher initiates an emergency call, the console emits both visual and audible indications (Emergency Alarm). The audible indication alerts the dispatcher that an emergency is underway; the visual indication directs the dispatcher’s attention to the specific resource making the emergency call. The dispatcher can immediately reserve a voice channel for the duration of the emergency. 1.2.1.7 Responding to an Emergency Call A dispatcher can bypass the standard console interface to auto-open a quick list, which contains specific controls for recognizing an emergency call, initiating an emergency call, and ending an emergency call (Auto-Open of Quick List). The dispatcher can then recognize the emergency call, which ends the audible emergency indication and notifies all dispatchers that the emergency is being addressed (Emergency Recognize). The audible emergency indication may also be muted by a dispatcher without recognizing the emergency alarm (Mute Tones at a Single Op). This can be used in a situation where one agency is monitoring a channel that belongs to another agency. That channel can be configured to not generate audible and/or visual emergency indications. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-8 1.2.1.8 Ending an Emergency Call When an emergency is over, the dispatcher can end the Emergency Alarm. The visual indication on the dispatch position GUI is removed, and the console informs the other dispatch positions that the emergency is over (Emergency End/ Knockdown). The emergency mode remains active on the initiating radio unit until it is ended (reset) by the radio user. 1.1.6 Radio Patch Control The dispatcher can patch communication between trunked and/or conventional radios that are normally unable to communicate with each other due to different features, programming, or even different frequency bands. A patch group is a group of linked resources that can both receive messages from a console and transmit to all other members of the patch group. 1.2.1.9 Setting up a Standard Patch Patches are supported between trunked resources and/or conventional resources. After the patch is created, the dispatch position transmits all audio on one resource to all other resources in the patch group. In a patch between trunked resources, patched radio users with displays see the ID or alias of the other patched radio(s), as opposed to that of the console. This minimizes confusion and the need for the dispatcher to intervene in the call. Patches are automatically reestablished, if interrupted, so the dispatcher can concentrate on continuing operations. 1.2.1.10 Predefined Patches Patches can be predefined and automatically reinitiated each time a dispatch position computer is restarted (Patch Auto-Start). 1.1.7 Call Management and Control The dispatcher can use the following functionality to manage and control audio for different types of calls between the dispatch position and radio users or other dispatchers. 1.2.1.11 Automatic Prioritization of Calls Calls on the dispatch position are prioritized through a transmission hierarchy. Calls from primary supervisors take priority over those from secondary supervisors, which in turn take priority over non- supervisors. Instant Transmit or All-Points Bulletin (APB) transmissions, regardless of whether they are from a supervisor, take priority over general or patch transmissions. Multiple dispatchers can be designated as primary supervisors on the same system, which is useful when multiple agencies share one system. With the Network Manager Client installed, supervisors can disable and enable dispatch console functionality as needed. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-9 1.2.1.12 Manual Prioritization of Calls System Access Priority Select allows a dispatcher to prioritize trunked resources on the system as either normal or tactical. A dispatcher can change the priority of a trunked resource to tactical to give the resource a better chance of gaining communication access on a busy system. Only emergency calls have a higher priority than tactical. When the System Access Priority Select status of a resource is changed, it is updated at all dispatch consoles in the systems that are monitoring that trunked resource. 1.2.1.13 Using the Multi-Select Feature The Multi-Select feature allows a dispatch position to define groups of selected radio resources. When a Multi-Select group is opened, all of the resources in the group are simultaneously selected. Resources can be added or removed from a Multi-Select group while the group is open. The dispatcher can transmit on several resources simultaneously or can listen to multiple resources simultaneously in their headset or select speakers. 1.2.1.14 Standard Call Indications The dispatch position indicates the availability of any given resource, regardless of whether the resource is involved in a transmission. An inbound call indication provides the dispatcher with a visual cue of audio activity on a radio resource and allows a dispatcher to see at a glance what the status of a resource is at any moment. 1.2.1.15 Call Alerting A dispatcher can use Call Alert to page an unattended radio or dispatch position through a series of beeps and an indication of the sender’s ID. When available, the radio user or dispatcher sees the unit ID of the calling dispatch console or radio ID and is able to return the call. Additionally, a Call Alert can trigger an activity. For instance, a Call Alert may cause a vehicle’s horn to sound and its lights to flash. The dispatcher can even send a Call Alert to a user who is involved in voice and data communications over the network. 1.1.8 Enhanced Integrated Instant Recall Recorder (IRR) The Enhanced IRR is seamlessly integrated with the dispatch position’s software, allowing audio and call data from any radio or telephony resource to be recorded and easily played back. Call data includes PTT IDs, name of resource, start time and date, and stop time and date. Two analog inputs are available for use with recording audio from external devices. 1.2 AUDIO LOGGING SUBSYSTEM The proposed console system includes a logging recorder subsystem that enables the recording and replay of audio and other information associated with real-time conversations over the network. These City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-10 capabilities provide Eden Prairie Fire Department’s personnel with clear audio and enough information to easily understand the context and content of any recorded transmission. This proposal includes an interface to the existing NICE logging through the Archiving Interface Server (AIS). The AIS includes the following equipment and will be mounted in the rack:  Core License for 1 AIS  VPM with secure capabilities and DES-OFB, AES and ADP Algorithms  Z2 Mini Computer  Firewall In addition to recording audio, the AIS passes the following information to the logging recording system, if supported: ● Talkgroup and channel information ● User identification, such as unit ID and alias ● Call type, such as Talkgroup Call, Telephone Patch Call, and Emergency Call ● Non-voice events, such as Call Alerts, Radio Status Check, and Radio Message 1.3 PROTECTING CONSOLES AND COMMUNICATIONS The console enables end-to-end encryption from the dispatcher to the ASTRO® 25 network, so that Eden Prairie Fire Department’s communications will not be undermined by unencrypted transmissions. Each dispatcher is able to fully participate in secure communications while being confident that sensitive, vital information is not heard by unauthorized individuals. 1.3.1 Secure Access to the Console To use the dispatch position, a dispatcher must enter a valid radio system user account name and password. The dispatch position validates that information with the radio system’s network manager and allows the dispatcher to access only the resources for which the user has access rights. This also applies to third-party applications that use the dispatch console's API. 1.3.2 Secure Communications at the Console The console encrypts and decrypts radio voice messages. Thus, radio voice messages are encrypted from end-to- end between the radio user to the dispatch position. The dispatcher can choose whether to encrypt their transmissions on a particular trunked resource. Dispatchers can interface with agencies that have different encryption configurations without any manual intervention or delay. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-11 The AXS Console supports multiple encryption algorithms (AES, DES-OFB, and/or ADP) and multiple secure keys. The dispatchers may talk and listen on radio resources which have different encryption algorithms without any manual intervention or delay. The key material for performing audio encryption and decryption is stored locally on the console. This key material is also associated with a Common Key Reference (CKR), so that the appropriate key can be selected for a given talkgroup or a special call type. 1.3.3 Securing Communications at the Logging Recorder Not only are real-time communications encrypted, encryption extends to call logging to ensure that even recorded communications are not vulnerable to retrieval by unauthorized people. The AIS can support different encryption algorithms simultaneously. Like the dispatch console, the AIS also requires a valid radio system user account name and password be entered and validated by the radio system’s network manager before it allows access to recorded information. A user can access only the recordings for which the user has access rights. This enables agencies to keep their logs private from other agencies on the same system. 1.3.4 Key Management via Key Variable Loader (KVL) Key management via a key variable loader (KVL) feature provides the ability to manage all the keys for an AXS Console or archiving interface server using only a KVL. The KVL is existing and will be provided by Eden Prairie Fire Department 1.4 INCORPORATING CONSOLE CONFIGURATION AND MANAGEMENT The proposed console system is configured and managed by the same configuration manager, fault manager, and performance reporting applications as the radio system. The user can define exactly which resources are available and how they are presented to the dispatcher. This provides Eden Prairie with a single point for configuring and managing the entire ASTRO® 25 system. Changes are automatically distributed throughout the system. This centralized approach saves valuable time and effort for system administrators and technicians and reduces the errors that can occur when radio IDs and other data are entered at multiple locations. In addition, call traffic and performance reports for each dispatch position can be generated from the system’s network manager, enabling administrators to quickly and easily ensure optimal effectiveness and efficiency. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-12 1.5 DISPATCH CONSOLE SOLUTION COMPONENTS The proposed components are connected together and to the rest of the ASTRO® 25 system on an IP network through console site routers and switches. The console functions as an integrated component of the total radio system and fully participates in system-level features, such as end-to-end encryption. The console connects directly to the radio system’s IP transport network. Audio processing, encryption, and switching intelligence for dispatch are performed within each software- based dispatch position without additional centralized electronics. Since the network is IP-based, the system interfaces and components can be distributed physically throughout the network. Some of the available console components are identified below. 1.5.1 CommandCentral AXS Dispatch Console Operator Position The dispatch position supports multiple peripheral accessories, including a USB microphone, USB headset, and USB footswitch. The following list describes the components included in the proposed configuration. Z2 G9 Mini PC Figure 1-4: Command Central AXS Dispatch Console Accessories Example 1.2.1.16 Computer Display Eden Prairie will provide a display for each dispatch console. 1.2.1.17 B1956 CommandCentral Hub (CC Hub) The CommandCentral Hub (CC Hub) is the platform on which the CommandCentral AXS Dispatch Console operates. The CC Hub contains a number of analog inputs and outputs for connecting various peripheral devices as well as a workstation class computer motherboard. The PC that is internal to the CC Hub will be programmed with a Microsoft Windows based operating system (OS) image developed for the dispatch application. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-13 1.2.1.17.1 Hardware Key Storage via Internal Hardware The Encryption key material for performing audio encryption and decryption is stored internally to the CC Hub. AXS utilizes an approved cryptographic module at the application level for encrypted audio processing. 1.2.1.18 Desktop Speakers Four audio speakers have been included with each dispatch position. Three of these speakers can be configured to transmit audio from a specific talkgroup or set of talkgroups. The fourth will be used for IRR audio. Each speaker is a self-contained unit, with individual volume controls, and can be placed on a desktop or mounted on a rack or computer display. 1.2.1.19 Headset Jack The dispatch position supports up to two headset jacks, both push-to-talk (PTT) and non-PTT-enabled, for simultaneous use by the dispatcher and a supervisor. The headset jack contains two volume controls for the separate adjustment of received radio and telephone audio. 1.2.1.20 Headset Eden Prairie will provide a headset for each dispatch console. 1.2.1.21 USB Desktop Microphone The USB desktop microphone is specifically designed for use with mission critical dispatch products. It is a USB-based desktop microphone that connects directly to the dispatch console’s CommandCentral Hub. It has an 18 inch flexible shaft, a transmit button and a monitor button. It can be used alone or in conjunction with a headset. 1.2.1.22 Footswitch Each dispatch position includes a dual pedal footswitch that controls general transmit and monitor functions. 1.2.1.23 Telephone/Headset Interface Port The telephone/headset port provides a connection for an external telephone to the dispatch position. This allows the operator to use a single headset to communicate on both the radio system and an external telephone system. 1.2.1.24 External Paging Encoder Port The external paging encoder port provides a connection for an optional external tone paging encoder to provide tone paging services via the dispatch console. Analog paging tones generated by the encoder are transmitted by the dispatch console on the selected trunked and/or conventional radio resource(s). City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CommandCentral AXS Dispatch Console Solution Description 1-14 1.2.1.25 Local Logging Recorder Port As an alternative or supplemental approach to an audio logging subsystem, the analog output port on the CommandCentral Hub allows an optionally available external logging recorder to be connected to a dispatch console. Long-term audio recording is used to record a portion of the inbound and outbound audio present on a specific dispatch position. These recordings are typically archived for long-term storage, and provide a historical record of the radio communications made at a given dispatch position. The analog output port can be configured to log any combination of these audio sources, such as: ● Audio received from a currently selected radio. ● Microphone audio being transmitted by this dispatcher to the currently selected or unselected radio resources. ● Any tones generated by the dispatch position that appear in its speakers (trunking tones, emergency tones, etc.) or tones generated by an external paging encoder. 1.2.2 Enhanced Integrated Instant Recall Recorder (IRR) The Enhanced IRR is seamlessly integrated with the dispatch position’s software, allowing audio and call data from any radio to be recorded and easily played back. Call data includes PTT IDs, name of resource, start time and date, and stop time and date. 1.2.2.1 Private Aux I/O Port The dispatch console supports four Private Aux I/O relays located on the CommandCentral Hub of the dispatch position. Each relay can be configured to support any one of the five functions or it can be configured to be unused. ● Call on Selected Channel ● Op PTT ● Emergency Beacon ● Activate Private Relay when Public Aux I/O is Active ● Select Phone Off Hook Relay 1.2.2.2 Redundant Ethernet Connection The optional redundant Ethernet connections increase console availability by protecting against the loss of multiple dispatch positions. In the event of a LAN switch failure, the system will automatically detect and switchover with no manual intervention required. Dispatching operations will not be interrupted. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-1 SECTION 2 CONSOLE SOLUTION AND COMPONENTS PART 2. 2.1 EDEN PRAIRIE FIRE DEPARTMENT DISPATCH CONSOLE SOLUTIONS COMPONENTS 2.1.1 Number of Dispatch Consoles and Locations The CommandCentral AXS dispatch console consists of the CommandCentral Hub running on a WindowsOperating System, while the GUI is displayed on the Edgeweb browser. The proposed solution provides Eden Prairie with the following dispatch consoles at the indicated locations: Number of Logging Solutions Location Name 3 AXS Dispatch Positions with licenses for trunking, advanced conventional, secure operations and enhanced integrated Instant Recall Recorder (IRR) Dispatch Room 1 AXS Patch Position with licenses for trunking, advanced conventional, secure operations and enhanced integrated Instant Recall Recorder (IRR) Equipment room rack 1 VPM AIS with licenses for AIS and secure operations Equipment room Rack 2.1.2 Dispatch Console Hardware The CommandCentral AXS dispatch console solution can be enhanced through dispatch peripherals, such as speakers, microphone, headset jack, and footswitch. These peripherals are designed for 24/7 usage without degradation in performance or reliability. The CommandCentral AXS dispatch console features the following hardware elements: ● CommandCentral Hub ● Monitor ● Speakers City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-2 ● Microphone ● Headset jack box ● Footswitch Further accessory specifications are available at Motorola’s website. 2.1.3 Numbers and Types of Radio Resources The proposed CommandCentral AXS dispatch console solution for Eden Prairie makes the following radio resources available to dispatchers. Type of Radio Resource Quantity Trunking talkgroups Up to 160 resources Conventional radio Up to 8 via Local CCGW 2.1.4 Locations of Conventional Interfaces The proposed CommandCentral AXS solution for Eden Prairie provides the following conventional channel interfaces at the indicated locations. Conventional Channel Location Name Seven (7) 800 MHz Consolettes At tower Site 2.1.5 Number of Aux I/O Servers and Locations The proposed console supports Global Auxiliary Inputs/Outputs (Aux I/Os) for remote status indications or remote control through dispatch consoles. Global Aux I/Os are typically implemented by hardware that is independent of the dispatch console in a system and may be accessible to multiple dispatch consoles. Aux I/O Servers provide the Aux I/O feature for the consoles. The proposed CommandCentral AXS solution provides the following Aux I/O servers at the indicated locations. Number of Aux I/O Servers Location Name MC Edge with digital 16 outputs and 32 inputs Equipment room Rack 2.1.6 Number of Logging Solutions and Locations The proposed CommandCentral AXS solution provides the following logging solutions at the indicated locations. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-3 Number of Logging Solutions Location Name VPM AIS interface with Firewall Equipment room Rack 2.1.7 Proposed AXS Dispatch Console Hardware The CommandCentral AXS dispatch console solution can be enhanced through dispatch peripherals, such as speakers, microphone, headset jack, and footswitch. These peripherals are designed for 24/7 usage without degradation in performance or reliability. The dispatch site equipment at the Primary Dispatch Console Site at Eden Prairie features the following hardware elements:  Three (3) AXS Dispatch positions each including  CommandCentral Hub with PC and internal hardware key storage  Certified keyboards for RSD servers and workstations  Certified optical wheel mouse for RSD servers and workstations  Dekstop USB Microphones  Four (4) Speakers  Two (2) Headset jack boxes  Dual Pedal Footswitch  IRR software  One (1) Standalone DSC 8000 Controller  Two (2) AC Site Routers  Two (2) 24-port Switches  Two (2) CCGW with 8 ACIM conventional interfaces  One (1) Patch position with the same peripherals as the three dispatch positions and a shelf for rack mounting  One (1) AIS with VPM and Z2 Mini with shelf  One (1) Firewall for CEN interface for logging  One (1) Rack mounted KVM for Patch and AIS  Two (2) 7.5 ft racks with power surge equipment  One (1) 7/800 MHz 8 channel hybrid control station combiner  Seven (7) 7/800 MHz AXS consolettes  One (1) TX Antenna with 150 foot of ½ line and associated connectors and surge suppresser  One (1) RX Antenna with 150 foot of ½ line and associated connectors and surge suppresser City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-4  One (1) Optional AXS position with the same peripherals as original 3 AXS positions  Set of spares for the console and site equipment listed above. 2.2 BLOCK DIAGRAMS City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-5 2.3 EQUIPMENT LIST QTY NOMENCLATURE DESCRIPTION 1 SQM01SUM0323A ASTRO MASTER SITE 1 CA03517AE ADD: CORE EXPANSION 1 UA00674AA ADD: 1 CONSOLE OP: AXS, MCC7500/E OR AIS 1 T8639A JUNIPER CONTROL ROOM FIREWALL 1 B1933A MOTOROLA VOICE PROCESSOR MODULE 1 CA00147AF ADD: MCC 7500 SECURE OPERATION 1 CA00288AB ADD: MCC 7500 AIS SOFTWARE LICENSE 1 CA00143AC ADD: DES-OFB ALOGRITHM 1 CA00182AB ADD: AES ALOGRITHM 1 CA00245AA ADD: ADP ALGORITHM 1 CA00140AA ADD: AC LINE CORD, NORTH AMERICAN 1 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2 +PLUS 1 T8806A WINDOWS SUPP. TRANSPARENT, A2022.1 1 TT4270A Z2 G9 MINI WORKSTATION NON RETURNABLE 1 DS11011188 PDU, 120/240 SPLIT PH OR N+1 REDUNDANT, 60A MAX PER PHASE, SIX DEDICAT 12 DS3750297 BREAKER, 15 AMP, CB UL 489 LISTED FOR AC EDGE II (1101-1188) 1 DSRGBVKIT145872A 1/4X5/8X72 RACK GRD BAR KIT VERTICAL 5 0784469Y02 BRACKET,BRKT, CBL SUPPORT 1 TRN7343A RACK 7.5' 1 DDN9748A 19 INCH BLACK SHELF 1 DSCS74860805SN HYBRID CONTROL STATION COMBINER, 746-869 MHZ 8 CH. 2 DSMFBW7463 WIDEBAND FIBERGLASS OMNI ANTENNA 746-869 NFM BULKHEAD 2 DSMMK12 ANTENNA MOUNTING BRACKET 15 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 1 DSNMA01250B N MALE FOR 1/2 CABLE (USE WITH CT01250AIO-2) 1 DS43MA01250B 4.3-10 MALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO- 2) 2 DSWKU WK-U, UNIVERSAL WEATHERPROOFING KIT 150 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 2 DS43FA01250B 4.3-10 FEMALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO-2 4 DSGKS12AC GK-S12AC, STD GROUND KIT FOR 1/2" AIRCELL COAX City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-6 1 DSHG12 HG-12, LACE-UP GRIP FOR 1/2 COAX 5 DSSHU12 SH-U12, UNIV SNAP HANGER 1/2 ,PKG10 1 DSTSX4310FMP 4.3-10 M/F BULKHEAD COAX RF SURGE PROTECTOR, 698MHZ - 2.7GHZ PIM 1 DSBF4310 KIT FLANGE/BLKH ADAPTER 4.3-10 15 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 1 DSNMA01250B N MALE FOR 1/2 CABLE (USE WITH CT01250AIO-2) 1 DS43MA01250B 4.3-10 MALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO- 2) 15 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 1 DSNMA01250B N MALE FOR 1/2 CABLE (USE WITH CT01250AIO-2) 1 DS43MA01250B 4.3-10 MALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO- 2) 2 DSWKU WK-U, UNIVERSAL WEATHERPROOFING KIT 150 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 2 DS43FA01250B 4.3-10 FEMALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO-2 4 DSGKS12AC GK-S12AC, STD GROUND KIT FOR 1/2" AIRCELL COAX 1 DSHG12 HG-12, LACE-UP GRIP FOR 1/2 COAX 5 DSSHU12 SH-U12, UNIV SNAP HANGER 1/2 ,PKG10 1 DSTSX4310FMP 4.3-10 M/F BULKHEAD COAX RF SURGE PROTECTOR, 698MHZ - 2.7GHZ PIM 1 DSBF4310 KIT FLANGE/BLKH ADAPTER 4.3-10 15 DSAT012J50 AT012J50, 1/2" TRANSMISSION LINE,50OHM,BLACK POLYETHYLENE JCKT PER FT 1 DSNMA01250B N MALE FOR 1/2 CABLE (USE WITH CT01250AIO-2) 1 DS43MA01250B 4.3-10 MALE FOR 1/2" CABLE, OPTIMIZED FOR PIM (USE WITH CT01250AIO- 2) 7 L37TSS9PW1AN ALL BAND CONSOLETTE 7 G90AC ADD: NO MICROPHONE NEEDED APX 7 QA01648AA ADD: HW KEY SUPPLEMENTAL DATA 7 G851AG ADD: AES/DES-XL/DES-OFB ENCRYP APX AND ADP 7 HA00694AA ADD: 7Y ESSENTIAL SERVICE HTM 7 GA00469AA ENH:EXTENDED DISPATCH APX CONSOLETT 7 CA01598AB ADD: AC LINE CORD US 7 G51AT ENH:SMARTZONE 7 GA05508AA DEL: DELETE VHF BAND 7 GA05509AA DEL: DELETE UHF BAND 7 L999AG ADD: FULL FP W/E5/KEYPAD/CLOCK/VU 7 G806BL ENH: ASTRO DIGITAL CAI OP APX City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-7 7 QA09113AB ADD: BASELINE RELEASE SW 7 W969BG ENH: MULTIKEY OPERATION 7 G361AH ENH: P25 TRUNKING SOFTWARE APX 7 HKN6233C APX CONSOLETTE RACK MOUNT KIT 1 SQM01SUM0323A ASTRO MASTER SITE 1 CA03517AE ADD: CORE EXPANSION 1 UA00156AA ADD: 5 CONSOLE OPS: AXS, MCC7500/E AND AIS 1 CA01316AA ADD:UNC ADDTL DEVICE LIC (QTY 10) 3 HKVN4729A AXS DISPATCH CONSOLE LICENSE 3 HKVN4730A LICENSE,AXS TRUNKING SERVICES LICENSE 3 HKVN4731A LICENSE,AXS ADVANCED CONVENTIONAL SERVICES LICENSE 3 HKVN4732A LICENSE,AXS SECURE VOICE SERVICES LICENSE 3 HKVN4733A LICENSE,AXS INTEGRATED IRR 3 HKVN4736A LICENSE,AXS AMBE+2 VOCODER ROYALTY AND LICENSE 3 HKVN4737A LICENSE,AXS STANDARD LEVEL RADIO RESOURCE CAPACITY LICENSE 3 B1957A AXS SOFTWARE DVD 3 SQM01SUM0342A CCHUB W/INTERNAL ENCRYPTION HW 3 B1956A COMMANDCENTRAL HUB, W/CLIENT PC 3 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE 3 CA03553AA ADD: AC LINE CORD, NORTH AMERICA 3 CA03547AA ADD: BRACKET, MOUNTING 2RU 3 CA03583AA ADD: FOUR CABLES, POWER 24VDC 3 CA03572AA ADD: CABLE RETENTION BRACKET 3 CA04101AA ADD USB HSM KEY STORAGE 3 CA04101AA-P ADD USB HSM KEY STORAGE PRICE 3 L3226A CERTIFIED OPTICAL WHEEL MOUSE FOR RSD SERVERS AND WORKSTATIONS 3 L3225A CERTIFIED KEYBOARD FOR RSD SERVERS AND WORKSTATIONS 1 DSF2B56AA USB EXTERNAL DVD DRIVE 3 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH 3 B1951B MICROPHONE, DESKTOP, USB 3 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 12 B1952B SPEAKER, DESKTOP, USB 12 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 6 B1913A MCC SERIES HEADSET JACK 3 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2 +PLUS 3 T8806A WINDOWS SUPP. TRANSPARENT, A2022.1 2 T8492A SITE ROUTER & FIREWALL- AC 2 CA03445AA ADD: MISSION CRITICAL HARDENING 2 CA03448AA ADD: STATEFUL FIREWALL 2 CLN9066A SWITCH,SWITCH,EX4100 24-PORT SWITCH NON TAA 2 CLN9105A FRU: JUNIPER 1M DAC CABLE City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-8 1 T8810A STANDALONE DSC 8000 CONTROLLER 1 CA03863AA ADD: ASTRO SYSTEM RELEASE 2022.1 1 CA03801AA ADD: DSC 8000 CONVENTIONAL SITE CONTROLLER 1 UA00787AA ADD: DSC 8000 CONVENTIONAL SITE CONTROLLER SW 1 CA03832AA ADD: NM--DISPATCH SITE 1 DLN1444A FRE: DSC 8000 1 T8811A DSC AC POWER SUPPLY CHASSIS 1 CA03800AA ADD: SINGLE POWER SUPPLY FOR DSC 1 CA03533AA ADD: DSC AC POWER CABLE - US, 12 FT 1 SQM01SUM0333A MCG 8000 CONVENTIONAL GATEWAY 1 CA03714AA ADD: AC POWER 8 CA03717AA ADD: ACIM INTERFACE 1 SQM01SUM0333A MCG 8000 CONVENTIONAL GATEWAY 1 CA03714AA ADD: AC POWER 8 CA03717AA ADD: ACIM INTERFACE 1 DS11011188 PDU, 120/240 SPLIT PH OR N+1 REDUNDANT, 60A MAX PER PHASE, SIX DEDICAT 12 DS3750297 BREAKER, 15 AMP, CB UL 489 LISTED FOR AC EDGE II (1101-1188) 2 DS1101990 SPD, SHIELDED RJ-45 JACK, SINGLE LINE GBE (1000MBPS) R56 COMPLIANT 2 DSTSJADP RACK MOUNT GROUND BAR, 19 IN FOR TSJ AND WPH SERIES DATA SPDS 1 TRN7343A RACK 7.5' 1 F0016A MC IOT MAIN MODEL 1 VA01945AA ADD: MC EDGE AS AUX I--O SERVER 1 VA00985AA ADD: NO PIGGY_ MC-EDGE 1 VA00147AA ADD: FRONT CABLE COVERS 2 VA00989AA ADD: MIXED DIGITAL _ 8DO EE 16DI 5-18 V --DRY 1 VA00009AA ADD: AC POWER SUPPLY 12V--120W DC OUT 1 VA00155AA ADD:DC POWER CABLE 12 FKN0044A MC_EDGE MIGRATION CABLE 1 VA00153AA ADD:I--O MODULE EXTRACTOR TOOL 1 VA00341AA INC:MC-EDGE MAIN FILE SYSTEM 1 VA00142AA INC:EXTREMDB LICENSE 2 VA00049AA INC: I--O MODULE CABLE COVER 1 VA00974AA INC: IOT MC-EDGE CPU PACKAGE 1 VA00442AA INC:MC-EDGE SYSTEM SW FILES 1 VA00967AA INC: CPU PACKING 1 VA01383AA INC: FRONT CABLE COVERS FOR MC EDGE 1 FHN0054A DIN RAIL 26 CM 1 FHN0057A DIN RAIL STOPPER 1 DSIABDIN4 PANDUIT IABDIN4 4 RACK UNIT DIN RAIL FOR EIA 19" MOUNT 3 FHN1668A TERM BLOCK & CONN WIRED M25T68L City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-9 1 DSRGBVKIT145872A 1/4X5/8X72 RACK GRD BAR KIT VERTICAL 5 0784469Y02 BRACKET,BRKT, CBL SUPPORT 1 HKVN4729A AXS DISPATCH CONSOLE LICENSE 1 HKVN4730A LICENSE,AXS TRUNKING SERVICES LICENSE 1 HKVN4731A LICENSE,AXS ADVANCED CONVENTIONAL SERVICES LICENSE 1 HKVN4732A LICENSE,AXS SECURE VOICE SERVICES LICENSE 1 HKVN4733A LICENSE,AXS INTEGRATED IRR 1 HKVN4736A LICENSE,AXS AMBE+2 VOCODER ROYALTY AND LICENSE 1 HKVN4737A LICENSE,AXS STANDARD LEVEL RADIO RESOURCE CAPACITY LICENSE 1 SQM01SUM0342A CCHUB W/INTERNAL ENCRYPTION HW 1 B1956A COMMANDCENTRAL HUB, W/CLIENT PC 1 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE 1 CA03553AA ADD: AC LINE CORD, NORTH AMERICA 1 CA03547AA ADD: BRACKET, MOUNTING 2RU 1 CA03583AA ADD: FOUR CABLES, POWER 24VDC 1 CA03572AA ADD: CABLE RETENTION BRACKET 1 CA04101AA ADD USB HSM KEY STORAGE 1 CA04101AA-P ADD USB HSM KEY STORAGE PRICE 1 DSF2B56AA USB EXTERNAL DVD DRIVE 1 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH 1 B1951B MICROPHONE, DESKTOP, USB 1 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 4 B1952B SPEAKER, DESKTOP, USB 4 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 2 B1913A MCC SERIES HEADSET JACK 1 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2 +PLUS 1 T8806A WINDOWS SUPP. TRANSPARENT, A2022.1 1 DDN9748A 19 INCH BLACK SHELF 3 DS2L5302UP ATEN 6FT USB-PS/2 COMBO CABLE 1 DSCL5708IN ATEN 8-PORT 19IN LCD INTEGRATED KVM USB/PS2 COMBO 1 SQM01SUM0342A CCHUB W/INTERNAL ENCRYPTION HW 1 B1956A COMMANDCENTRAL HUB, W/CLIENT PC 1 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE 1 CA03553AA ADD: AC LINE CORD, NORTH AMERICA 1 CA03547AA ADD: BRACKET, MOUNTING 2RU 1 CA03583AA ADD: FOUR CABLES, POWER 24VDC 1 CA03572AA ADD: CABLE RETENTION BRACKET 1 CA04101AA ADD USB HSM KEY STORAGE 1 CA04101AA-P ADD USB HSM KEY STORAGE PRICE 1 B1951B MICROPHONE, DESKTOP, USB 1 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Console SOlution and Components 2-10 1 B1952B SPEAKER, DESKTOP, USB 1 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 1 CA03405AA ADD: POWER SUPPLY WITH DC CORD 1 CA03406AA ADD: AC LINE CORD, NORTH AMERICA 1 CLN9066A SWITCH,SWITCH,EX4100 24-PORT SWITCH NON TAA 1 CLN9105A FRU: JUNIPER 1M DAC CABLE 1 T8492A SITE ROUTER & FIREWALL- AC 1 CA03445AA ADD: MISSION CRITICAL HARDENING 1 CA03448AA ADD: STATEFUL FIREWALL 1 SQM01SUM0333A MCG 8000 CONVENTIONAL GATEWAY 1 CA03714AA ADD: AC POWER 1 CA03720AA ADD: ANALOG IP INTERFACE 1 T8811A DSC AC POWER SUPPLY CHASSIS 1 CA03800AA ADD: SINGLE POWER SUPPLY FOR DSC 1 CA03533AA ADD: DSC AC POWER CABLE - US, 12 FT 1 HKVN4729A AXS DISPATCH CONSOLE LICENSE 1 HKVN4730A LICENSE,AXS TRUNKING SERVICES LICENSE 1 HKVN4731A LICENSE,AXS ADVANCED CONVENTIONAL SERVICES LICENSE 1 HKVN4732A LICENSE,AXS SECURE VOICE SERVICES LICENSE 1 HKVN4733A LICENSE,AXS INTEGRATED IRR 1 HKVN4736A LICENSE,AXS AMBE+2 VOCODER ROYALTY AND LICENSE 1 HKVN4737A LICENSE,AXS STANDARD LEVEL RADIO RESOURCE CAPACITY LICENSE 1 SQM01SUM0342A CCHUB W/INTERNAL ENCRYPTION HW 1 B1956A COMMANDCENTRAL HUB, W/CLIENT PC 1 CA03850AA ADD: WINDOWS OS FOR MCC7500E CONSOLE 1 CA03553AA ADD: AC LINE CORD, NORTH AMERICA 1 CA03547AA ADD: BRACKET, MOUNTING 2RU 1 CA03583AA ADD: FOUR CABLES, POWER 24VDC 1 CA03572AA ADD: CABLE RETENTION BRACKET 1 CA04101AA ADD USB HSM KEY STORAGE 1 CA04101AA-P ADD USB HSM KEY STORAGE PRICE 1 DSTWIN6328A PROVIDES ONE DUAL PEDAL FOOTSWITCH 1 B1951B MICROPHONE, DESKTOP, USB 1 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 4 B1952B SPEAKER, DESKTOP, USB 4 CA03413AA ADD: USB CABLE, TYPE A TO TYPE C, 4.5M 2 B1913A MCC SERIES HEADSET JACK 1 T8742A MCAFEE FOR WINDOWS CLIENT, A2019.2 +PLUS 1 T8806A WINDOWS SUPP. TRANSPARENT, A2022.1 City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-1 SECTION 3 STATEMENT OF WORK 3.1 ASSUMPTIONS AND RESPONSIBILITIES Motorola has made several assumptions in preparing this proposal, which are noted below. Motorola has documented these assumptions and responsibilities to avoid ambiguities, and ensure that we share a common understanding of all conditions and responsibilities. As part of the process leading to a final system design and implementation plan, we welcome Eden Prairie Fire Department’s comments and suggested changes to the identified assumptions and responsibilities. Motorola reserves the right to provide an updated quote in the case of invalid assumptions.  All existing sites or equipment locations will have sufficient space available for the system described as required/specified by R56.  All existing sites or equipment locations will have adequate electrical power in the proper phase and voltage, and site grounding to support the requirements of the system described.  It is assumed backhaul connection is the responsibility of the customer and/or remains as is.  Assumes existing tower for consolettes, antenna and lines has space and can handle the new antenna load. In addition, the shelter can accommodate one rack for the consolettes. Any modifications and connections related to the consolettes and antennas and lines will be the responsibility of Eden Prairie Fire Department.  Assumes the connectivity to the CCGW for the consolettes is existing and will be reused or will be the responsibility of Eden Prairie.  Analog logging pair from each radio position to radio equipment room will be provided. PART 3. PART 4. 3.2 MOTOROLA RESPONSIBILITIES  Perform the installation of the Motorola-supplied equipment described above.  Coordinate the activities of all Motorola subcontractors under this contract.  Administer safe work procedures for installation.  Provide Eden Prairie Fire Department with the appropriate system interconnect specifications.  re-location of USDD station alerting equipment, as well as paging acknowledgement equipment. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-2  Excludes:  Dispatch furniture  Monitors  Headsets  Any UPS or Generator equipment  Logging equipment or upgrades  CCGW interconnections to analog interfaces  AUX IO connections  KVL 3.3 EDEN PRAIRIE FIRE DEPARTMENT RESPONSIBILITIES Eden Prairie Fire Department will assume responsibility for the installation and performance of all other equipment and work necessary for completion of this project that is not provided by Motorola. General responsibilities for Eden Prairie Fire Department include the following:  Provide all dispatch center space, furniture and separation required for the proposed console equipment at the dispatch console site and the tower site for the CCGW and consolettes  Provide Monitors (no Multi touch monitors), Headsets, and KVL for the dispatch positions.  Provide Logging recorder and interface the Control station Firewall for AIS to the customer network. No scope for moving logging equipment is included in this quote.  Provide site development, electrical work, HVAC, grounding systems, provisioning of emergency power systems (e.g. backup generators), cable entry panels, wall penetrations and core drilling, and support equipment for cable runs (e.g. cable tray, ice-bridge, conduit).  Ensure communications sites meet space, grounding, power, and connectivity requirements for the installation of all equipment.  Obtain all licensing, site access, or permitting required for project implementation.  Any site/location upgrades or modifications are the responsibility of Eden Prairie Fire Department.  Provide backroom UPS on site and/or Generator Power  Provide required system interconnections and connectivity to the ARMER system.  Eden Prairie Fire Department will provide a dedicated delivery point, such as a warehouse, for receipt, inventory, and storage of equipment prior to delivery to the site(s).  Coordinate the activities of all Eden Prairie Fire Department vendors or other contractors.  Install data cabling between each radio position and back room, minimum 2 drops per position.  Provide AC/high voltage wiring of the PDU.  Provide antenna system for USDD station alerting equipment, as well as paging acknowledgement equipment. Motorola Solutions will install and configure the proposed equipment. The following table describes the tasks involved with installation and configuration City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-3 Tasks Motorola Solutions Eden Prarie PROJECT INITIATION Contract Finalization and Team Creation Execute contract and distribute contract documents. X X Assign a Project Manager as a single point of contact. X X Assign resources. X X Schedule project kickoff meeting. X X Deliverable: Signed contract, defined project team, and scheduled project kickoff meeting. Project Administration Ensure that project team members attend all meetings relevant to their role on the project. X X Record and distribute project status meeting minutes. X Complete assigned project tasks according to the project schedule. X X Submit project milestone completion documents. X Upon completion of tasks, approve project milestone completion documents. X Deliverable: Completed and approved project milestones throughout the project. Project Kickoff Present project scope and objectives. X Review SOW responsibilities and project schedule. X X Deliverable: Completed project kickoff and scheduled Design Review. Design Review Review the operational requirements. X Discuss the proposed cutover plan. X Establish a defined baseline for the system design and identify any special product requirements and their impact on system implementation. X Review the system design, statement of work, project schedule and update the contract documents accordingly. X X Conduct site evaluations to capture site details of the system design and to determine site readiness. X Determine each site’s ability to accommodate proposed equipment based upon physical capacity. X City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-4 Tasks Motorola Solutions Eden Prarie Submit design review documents for approval. These documents form the basis of the system, which Motorola Solutions will manufacture, assemble, stage and design. X Approve design review documents. X X Deliverable: Design review document delivered and approved. SITE PREPARATION AND DEVELOPMENT Site Access Provide site access. X Provide necessary buildings, equipment shelters, and towers for installation of the new equipment. X Ensure adequate electrical power in proper phase and voltage at the sites. X Ensure that sites meet space, grounding, power, and connectivity requirements for installation of equipment as required by R56 standards. X Obtain all licensing and permitting for sites. X Deliverable: Access, permitting, and licensing necessary to install system equipment at each site. SYSTEM INSTALLATION Equipment Order and Manufacturing Process equipment order. X Manufacture Motorola Solutions-provided equipment necessary for system based on equipment order. X Deliverable: Equipment procured and ready for shipment. Equipment Shipment and Storage Provide secure location for solution equipment. X Pack and ship solution equipment to the identified, or site locations. X Receive solution equipment. X Inventory solution equipment. X Deliverable: Solution equipment received and ready for installation General Installation Deliver solution equipment to installation location. X Provide existing rack, rack space and desk space as needed for the proposed equipment. X Provide any required system interconnections that are not specifically outlined in the system design, including dedicated phone circuits, microwave links or other types of connectivity. X City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-5 Tasks Motorola Solutions Eden Prarie Install proposed equipment in existing customer rack or on customer provided desk space in accordance with R56 standards and state/local codes. X Install and terminate all network cables between site routers and network demarcation points, including microwave, leased lines, and Ethernet. X Ensure that Type 1 and Type 2 AC suppression is installed to protect installed equipment and console operator positions. X Install and terminate all power cabling from AC-powered equipment to surge suppression panels at the top of the rack. X Connect the appropriate equipment to the ground system in accordance with Motorola Solutions R56 Site Installation standards. X Apply Motorola Solutions provided labeling to field installed equipment and cables. X Perform preliminary audit of installed equipment to ensure compliance with requirements. X Installation and performance of equipment and work not provided by Motorola Solutions. X Coordinate activities of Motorola Solutions subcontractors. X Coordinate activities of non-Motorola Solutions subcontractors. X Customer is responsible for UPS/backup power. X Deliverable: Equipment installed. Console Installation and Configuration Install console workstations. X Install proposed accessories. X Develop templates for console programming. X Perform console programming and configuration. X Deliverable: Console equipment installation completed. Solution Optimization Verify that all equipment is operating properly and that all electrical and signal levels are set accurately. X Verify that all audio and data levels are at factory settings. X Verify communication interfaces between devices for proper operation. X Ensure that functionality meets manufacturers’ specifications and complies with the final configuration established during design review or system staging. X Set up the console to perform radio dispatching operations on the radio system. X Deliverable: Completion of System Optimization. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-6 Tasks Motorola Solutions Eden Prarie Cutover Finalize Cutover Plan. X X Conduct cutover meeting with relevant personnel to address both how to mitigate technical and communication problem impacts to the users during cutover and during the general operation of the system. X During cutover, follow the written plan and implement the defined contingencies, as required. X Customer is responsible for coordinating with the appropriate resources to provide training for the equipment provided in this proposal. X Deliverable: Migration to new system completed. Finalize Documentation and System Acceptance Provide an electronic as-built system manual on CD. The documentation will include the following as appropriate:  System, site, and rack diagrams.  Equipment Inventory List.  Console Programming Template (where applicable). Documentation will be delivered in Adobe PDF format. X Receive and approve documentation. X Execute Final Project Acceptance. X X Deliverable: All required documents are provided and approved. Final Project Acceptance. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Accpetance Test Plan 4-1 SECTION 4 ACCPETANCE TEST PLAN System Acceptance of the proposed solution will occur upon successful completion of a Functional Acceptance Test Plan (FATP), which will test the features, functions, and failure modes for the installed equipment in order to verify that the solution operates according to its design. This plan will validate that Manitowoc’s solution will operate according to its design, and increase the efficiency and accuracy of the final installation activities. A detailed FATP will be developed and finalized during project implementation. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Project Schedule 5-1 SECTION 5 PROJECT SCHEDULE A final project schedule will be developed based upon mutual agreement between Motorola Solutions and Eden Prairie Fire Department at the Detailed Design Review (DDR). The date for the installation and activation are highly dependent on the actual completion dates of tasks associated with site acquisition, completion of the new dispatch center, R56 upgrades, installation, cabling, and providing unobstructed cable routes as applicable. The biggest drivers for project schedule are site acquisition (including lease/NTP, permitting, zoning, NEPA, SHPO, etc.) and tower readiness (including structural analysis and remediation/construction) where applicable. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Support Plan 6-1 SECTION 6 SUPPORT PLAN To maintain Eden Prairie Fire Department’s equipment, Motorola offers our standard commercial warranty. This warranty will begin on the date of beneficial use or system acceptance, whichever occurs first, and will continue for 12 months from that date on a 24/7 basis. During this time, Motorola Solutions will repair any unit or component of the communications system that becomes defective through normal use or that fails because of defective materials or workmanship, without charge to Eden Prairie Fire Department. In addition, 1 year of Essential Plus Services has been quoted for the optional 5th position. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Training 7-1 SECTION 7 TRAINING 7.1 PROPOSED TRAINING OVERVIEW FOR EDEN PRAIRIE FIRE DEPARTMENT In order to achieve the training goals identified by Eden Prairie Fire Department, we propose the following courses. It is necessary that participants bring their laptop computers for all system administrator and technician classes. Materials will be delivered electronically. The Customer’s installed and operational system is required for technician training. It is assumed training will take place on consecutive days. 7.1.1 Console Operator and Supervisor Training Plan Course Title Target Audience Sessions Duration Location Date Participants CommandCentral AXS Dispatch Console ADMIN and CommandCentral AXS Dispatch Console Operator Utilizing the End User Training Kit 4 training consoles Ratio: 1 per training console (Instructor-led) Console Supervisors 1 (8-hour Session) 1 day Customer Dispatch Center Prior to training Operators 4 CommandCentral AXS Dispatch Console Operator 4 training consoles Ratio: 1-2 per training console (Instructor-led) Console Operators 2 (4-hour Sessions) 1 additional 4-hour session quoted optionally 2 day Customer Dispatch Center Prior to Cutover 12 (6 Per Session) City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Training 7-2 7.1.2 Course Descriptions for Eden Prairie Fire Department Course descriptions for Eden Prairie Fire Department are included on the following pages. 7.1.2.1 CommandCentral AXS Dispatch Console Administrator Course Synopsis and Objectives: This course provides students with an introduction to the Command Central AXS dispatch console, its basic operation and tailored job aids which will be available for assistance in administration. Through facilitation and hands-on activities, the user learns how to perform common tasks associated with the console administration. By the end of this course, the student will be able to:  Operate, administer and configure a CommandCentral AXS Dispatch position for daily use within an organization  Identify the hardware components that make up the dispatcher position  Describe the Purpose of the CommandCentral AXS Dispatch application  Identify elements that make up the menu and toolbar structure within the Dispatch software  Perform dispatcher operations: o Communicating with radios: transmitting and receiving calls within group and individual communications categories o Perform advanced signaling features i.e. Quicklists, Emergency call and alarms, Ambience Listening calls o Perform basic procedures within screen configurations i.e. expanding and compressing resources, adjusting volume o Perform basic procedures within resource groups i.e. multiselect or patch group, APB and patch transmit Delivery Method: ILT – Instructor-led training Duration: 4 hours – CommandCentral AXS Dispatch Console Operator plus 4 hours – CommandCentral AXS Dispatch Console Administrator Participants: Dispatch Console Administrators Class Size: Based on number of Training Consoles available (2 students per Console) Prerequisite: None Curriculum: Course Modules:  Course Introduction  CommandCentral AXS Console Overview  CommandCentral AXS Software Administrator Reference User Guide  Course Summary  Final Assessment City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Training 7-3 7.1.2.2 CommandCentral AXS Dispatch Console Operator Course Synopsis and Objectives: This course provides students with an introduction to the Command Central AXS dispatch console, its basic operation and tailored job aids which will be available for assistance in operation. Through facilitation and hands-on activities, the user learns how to perform common tasks associated with the console operation. By the end of this course, the student will be able to:  Operate and configure a CommandCentral AXS Dispatch position for daily operational use within an organization  Identify the hardware components that make up the dispatcher position  Describe the Purpose of the CommandCentral AXS Dispatch application  Identify elements that make up the menu and toolbar structure within the Dispatch software  Perform dispatcher operations: o Communicating with radios: transmitting and receiving calls within group and individual communications categories o Perform advanced signaling features i.e. Quicklists, Emergency call and alarms, Ambience Listening calls o Perform basic procedures within screen configurations i.e. expanding and compressing resources, adjusting volume o Perform basic procedures within resource groups i.e. multiselect or patch group, APB and patch transmit Delivery Method: ILT – Instructor-led training Duration: 4 hours Participants: Dispatch Console Operators Class Size: Based on number of Training Consoles available (2 students per Console) Prerequisite: None Curriculum: Course Modules:  Course Introduction  CommandCentral AXS Console Overview  CommandCentral AXS Software Operator Reference User Guide  Course Summary  Final Assessment City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Pricing 8-1 SECTION 8 PRICING Description Pricing Equipment, System Integration and Training $771,161 Optional 5th Console Position $65,293 Optional 3rd Dispatcher Training Session $4,649 *Optional equipment must be purchased at the same time as the Equipment and System Integration. If customer elects to purchase these items at a later date, pricing will be subject to change. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Payment Terms 10-1 SECTION 9 PAYMENT TERMS PAYMENT TERMS AND CONDITIONS Except for a payment that is due on the Effective Date, Eden Prairie Fire Department will make payments to Motorola within thirty (30) days after the date of each invoice. Eden Prairie Fire Department will make payments when due in the form of a check, cashier’s check, or wire transfer drawn on a U.S. financial institution. If Eden Prairie Fire Department has purchased additional Professional or Subscription services, payment will be in accordance with the applicable addenda. Payment for the System purchase will be in accordance with the following milestones. System Purchase (excluding Subscribers, if applicable) 1. 25% of the Contract Price due upon contract execution (due upon effective date); 2. 60% of the Contract Price due upon shipment of equipment from Staging or Factory; 3. 10% of the Contract Price due upon installation of equipment; and 4. 5% of the Contract Price due upon Final Acceptance. If Subscribers are purchased, 100% of the Subscriber Contract Price will be invoiced upon shipment (as shipped). Motorola shall make partial shipments of equipment and will request payment upon shipment of such equipment. In addition, Motorola shall invoice for installations completed on a site-by-site basis or when professional services are completed, when applicable. The value of the equipment shipped/services performed will be determined by the value shipped/services performed as a percentage of the total milestone value. Unless otherwise specified, contract discounts are based upon all items proposed and overall system package. For invoicing purposes only, discounts will be applied proportionately to the FNE and Subscriber equipment values to total contract price. Overdue invoices will bear simple interest at the maximum allowable rate by state law. For Lifecycle Support Plan and Subscription Based Services: Motorola will invoice Customer annually in advance of each year of the plan SECTION 10 CONTRACT DOCUMENTATION City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Contract Documentation 10-2 The Contract Terms and Conditions to be applied for this project are per the MN State Contract #220996. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-1 SECTION 11 ESSENTIAL PLUS STATEMENT OF WORK 11.1 OVERVIEW Motorola Solutions’ ASTRO® 25 Essential Plus Services (Essential Plus Services) provide an integrated and comprehensive sustainment program for fixed end network infrastructure equipment located at the network core, RF sites, and dispatch sites. Essential Services do not include maintenance for mobile devices, portable devices, or network backhaul equipment. Essential Services consist of the following elements:  Remote Technical Support  Network Hardware Repair  Security Update Service  On-site Infrastructure Response  Annual Preventative Maintenance Each of these elements is summarized below and expanded upon in Section 1.3: Essential Plus Services Detailed Description. In the event of a conflict between the descriptions below and an individual subsection of Section 1.3: Essential Plus Services Detailed Description, the individual subsection prevails. This Statement of Work (SOW), including all of its subsections and attachments is an integral part of the applicable agreement (“Agreement”) between Motorola Solutions, Inc. (“Motorola Solutions”) and the customer (“Customer”). In order to receive the services as defined within this SOW, the Customer is required to keep the system within a standard support period as described in Motorola Solutions’ Software Support Policy (SwSP). Remote Technical Support Motorola Solutions will provide telephone consultation with specialists skilled at diagnosing and swiftly resolving infrastructure operational technical issues that require a high level of ASTRO 25 network experience and troubleshooting capabilities. Network Hardware Repair Motorola Solutions will repair Motorola Solutions-manufactured infrastructure equipment and select third-party manufactured infrastructure equipment supplied by Motorola Solutions. Motorola Solutions coordinates the equipment repair logistics process. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-2 Security Update Service Motorola Solutions will pre-test third-party security updates to verify they are compatible with the ASTRO 25 network. Once tested, Motorola Solutions posts the updates to a secured extranet website, along with any recommended configuration changes, warnings, or workarounds. On-site Infrastructure Response When needed to resolve equipment malfunctions, Motorola Solutions will dispatch qualified local technicians to the Customer’s location to diagnose and restore the communications network. Technicians will perform diagnostics on impacted hardware and replace defective components. The service technician’s response time will be based on pre-defined incident priority levels. Annual Preventive Maintenance Qualified field service technicians will perform regularly scheduled operational testing and alignment of infrastructure and network components to verify those components comply with the original manufacturer’s specifications. 11.2 MOTOROLA SOLUTIONS SERVICE DELIVERY ECOSYSTEM Essential Plus Services are delivered through a tailored combination of local field service personnel, centralized teams equipped with a sophisticated service delivery platform, product repair depots, and Customer Hub. These service entities will collaborate to swiftly analyze issues, accurately diagnose root causes, and promptly resolve issues to restore the Customer’s network to normal operations. 11.2.1 Centralized Managed Support Operations The cornerstone of Motorola Solutions’ support process is the Centralized Managed Support Operations (CMSO) organization, which includes the Service Desk and technical support teams. The CMSO is staffed 24/7/365 by experienced personnel, including service desk specialists, security analysts, and operations managers. The Service Desk provides a single point of contact for all service related items, including communications between the Customer, Motorola Solutions, and third-party subcontractors. The Service Desk processes service requests, service incidents, change requests, and dispatching, and communicates with stakeholders in accordance with pre-defined response times. All incoming transactions through the Service Desk are recorded, tracked, and updated through the Motorola Solutions Customer Relationship Management (CRM) system. The Service Desk also documents Customer inquiries, requests, concerns, and related tickets. The CMSO coordinates with the field service organization that will serve the Customer locally. 11.2.2 Field Service Motorola Solutions authorized and qualified field service technicians perform on-site infrastructure response, field repair, and preventive maintenance tasks. These technicians City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-3 are integrated with the Service Desk and with technical support teams and product engineering as required to resolve repair and maintenance requests. 11.2.3 Customer Support Manager A Motorola Solutions Customer Support Manager (CSM) will be the Customer’s key point of contact for defining and administering services. The CSM’s initial responsibility is to create the Customer Support Plan (CSP) in collaboration with the Customer. The CSP functions as an operating document that personalizes the services described in this document. The CSP contains Customer-specific information, such as site names, site access directions, key contact persons, incident handling instructions, and escalation paths for special issues. The CSP also defines the division of responsibilities between the Customer and Motorola Solutions so response protocols are pre-defined and well understood when the need arises. The CSP governs how the services will be performed and will be automatically integrated into this Statement of Work by this reference. The CSM and Customer will review and amend the CSP on a mutually agreed cadence so the CSP remains current and effective in governing the Essential Services. 11.2.4 Repair Depot The Motorola Solutions Repair Depot provides the Customer with a central repair location, eliminating the need to send network equipment to multiple vendor locations for repair. All products sent to the Depot are tracked throughout the repair process, from inbound shipment to return, through a case management system that enables Customer representatives to see repair status. 11.2.5 Customer Hub Supplementing the CSM and the Service Desk as the Customer points of contact, Customer Hub is a web-based platform that provides network maintenance and operations information. The portal is accessed from a desktop, laptop, tablet, or smartphone web browser. The information available includes:  Remote Technical Support: Manage incidents and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution.  Network Hardware Repair: Track return material authorizations (RMA) shipped to Motorola Solutions’ repair depot and eliminate the need to call for status updates. In certain countries, customers will also have the ability to create new RMA requests online.  Security Update Service: View available security updates. Access available security update downloads.  On-site Infrastructure Response: Manage incidents and view self-service reports. Observe incident details by incident priority level, and track the progress of issue resolution.  Annual Preventive Maintenance: View incident status and details of each annual change request for preventive maintenance, including completed checklist information for the incident.  Orders and Contract Information: View available information regarding orders, service contracts, and service coverage details. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-4 11.3 ESSENTIAL PLUS SERVICES DETAILED DESCRIPTION Due to the interdependence between deliverables within the detailed sections, any changes to or any cancellation of any individual section may require a scope review and price revision. 11.3.1 Remote Technical Support Motorola Solutions’ Remote Technical Support service provides telephone consultation for technical issues that require a high level of ASTRO 25 network knowledge and troubleshooting capabilities. Remote Technical Support is delivered through the Motorola Solutions CMSO organization by a staff of technical support specialists skilled in diagnosis and swift resolution of infrastructure performance and operational issues. Motorola Solutions applies leading industry standards in recording, monitoring, escalating, and reporting for technical support calls from its contracted customers to provide the support needed to maintain mission-critical systems. 11.3.1.1 Description of Service The CMSO organization’s primary goal is Customer Issue Resolution (CIR), providing incident restoration and service request fulfillment for Motorola Solutions’ currently supported infrastructure. This team of highly skilled, knowledgeable, and experienced specialists is an integral part of the support and technical issue resolution process. The CMSO supports the Customer remotely using a variety of tools, including fault diagnostics tools, simulation networks, and fault database search engines. Calls requiring incidents or service requests will be logged in Motorola Solutions’ CRM system, and Motorola Solutions will track the progress of each incident from initial capture to resolution. This helps ensure that technical issues are prioritized, updated, tracked, and escalated as necessary, until resolution. Motorola Solutions will advise and inform Customer of incident resolution progress and tasks that require further investigation and assistance from the Customer’s technical resources. The CMSO Operations Center classifies and responds to each technical support request in accordance with Section 1.4: Priority Level Definitions and Response Times. This service requires the Customer to provide a suitably trained technical resource that delivers maintenance and support to the Customer’s system, and who is familiar with the operation of that system. Motorola Solutions provides technical consultants to support the local resource in the timely closure of infrastructure, performance, and operational issues. 11.3.1.2 Scope The CMSO Service Desk is available via telephone 24/7/365 to receive and log requests for technical support. Remote Technical Support service is provided in accordance with Section 1.4: Priority Level Definitions and Response Times. 11.3.1.3 Inclusions Remote Technical Support service will be delivered for Motorola Solutions-provided infrastructure, including integrated third-party products. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-5 11.3.1.4 Motorola Solutions Responsibilities  Maintain availability of the Motorola Solutions CMSO Service Desk via telephone (800-MSI-HELP) 24/7/365 to receive, log, and classify Customer requests for support.  Respond to incidents and technical service requests in accordance with Section 1.4: Priority Level Definitions and Response Times.  Provide caller a plan of action outlining additional requirements, activities, or information required to achieve restoral/fulfillment.  Maintain communication with the Customer in the field as needed until resolution of the incident.  Coordinate technical resolutions with agreed upon third-party vendors, as needed.  Escalate support issues to additional Motorola Solutions technical resources, as applicable.  Determine, in its sole discretion, when an incident requires more than the Remote Technical Support services described in this SOW and notify the Customer of an alternative course of action. 11.3.1.5 Limitations and Exclusions The following activities are outside the scope of the Remote Technical Support service:  Customer training.  Remote Technical Support for network transport equipment or third-party products not sold by Motorola Solutions.  Any maintenance and/or remediation required as a result of a virus or unwanted cyber intrusion. 11.3.1.6 Customer Responsibilities  Prior to contract start date, provide Motorola Solutions with pre-defined information necessary to complete CSP.  Submit timely changes in any information supplied in the CSP to the CSM.  Contact the CMSO Service Desk to engage the Remote Technical Support service when needed, providing the necessary information for proper entitlement services. This information includes, but is not limited to, the name of contact, name of Customer, system ID number, site(s) in question, and a brief description of the problem that contains pertinent information for initial issue classification.  Maintain suitably trained technical resources familiar with the operation of the Customer’s system to provide field maintenance and technical maintenance services for the system.  Supply suitably skilled and trained on-site presence when requested.  Validate issue resolution in a timely manner prior to close of the incident.  Acknowledge that incidents will be addressed in accordance with Section 1.4: Priority Level Definitions and Response Times.  Cooperate with Motorola Solutions, and perform all acts that are reasonable or necessary to enable Motorola Solutions to provide Remote Technical Support.  In the event that Motorola Solutions agrees in writing to provide supplemental Remote Technical Support to third-party elements provided by the Customer, the Customer agrees to obtain all third-party consents or licenses required to enable Motorola Solutions to provide the service. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-6 11.3.2 Network Hardware Repair with Advanced Replacement Motorola Solutions will provide hardware repair for Motorola Solutions and select third-party infrastructure equipment supplied by Motorola Solutions. A Motorola Solutions authorized repair depot manages and performs the repair of Motorola Solutions supplied equipment, and coordinates equipment repair logistics. 11.3.2.1 Description of Service Infrastructure components are repaired at Motorola Solutions-authorized Infrastructure Depot Operations (IDO). At Motorola Solutions’ discretion, select third-party infrastructure may be sent to the original equipment manufacturer or third-party vendor for repair. Network Hardware Repair is also known as Infrastructure Repair. 11.3.2.2 Scope Repair authorizations are obtained by contacting the CMSO organization Service Desk, which is available 24/7/365. Repair authorizations can also be obtained by contacting the CSM. 11.3.2.3 Inclusions This service is available on Motorola Solutions-provided infrastructure components, including integrated third-party products. Motorola Solutions will make a commercially reasonable effort to repair Motorola Solutions manufactured infrastructure products after product cancellation. The post-cancellation support period of the product will be noted in the product’s end-of-life (EOL) notification. 11.3.2.4 Motorola Solutions Responsibilities  Provide the Customer access to the CMSO Service Desk, operational 24/7, to request repair service.  Provide repair return authorization numbers when requested by the Customer.  Receive malfunctioning infrastructure components from the Customer and document its arrival, repair, and return.  Conduct the following services for Motorola Solutions infrastructure: - Perform an operational check on infrastructure components to determine the nature of the problem. - Replace malfunctioning components. - Verify that Motorola Solutions infrastructure components are returned to applicable Motorola Solutions factory specifications. - Perform a box unit test on serviced infrastructure components. - Perform a system test on select infrastructure components.  Conduct the following services for select third-party infrastructure: City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-7 - When applicable, perform pre-diagnostic and repair services to confirm infrastructure component malfunctions and prevent sending infrastructure components with No Trouble Found (NTF) to third-party vendor for repair. - When applicable, ship malfunctioning infrastructure components to the original equipment manufacturer or third-party vendor for repair service. - Track infrastructure components sent to the original equipment manufacturer or third-party vendor for service. - When applicable, perform a post-test after repair by original equipment manufacturer or third-party vendor to confirm malfunctioning infrastructure components have been repaired and function properly in a Motorola Solutions system configuration.  Reprogram repaired infrastructure components to original operating parameters based on software and firmware provided by the Customer, as required in Section 1.3.2.6: Customer Responsibilities. If the Customer’s software version and configuration are not provided, shipping will be delayed. If the repair depot determines that infrastructure components are malfunctioning due to a software defect, the repair depot reserves the right to reload these components with a different but equivalent software version.  Properly package repaired infrastructure components.  Ship repaired infrastructure components to Customer-specified address during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. Central Standard Time (CST), excluding holidays. Infrastructure component will be sent using two-day air shipping unless the Customer requests otherwise. Motorola Solutions will pay for shipping unless the Customer requests shipments outside of the above mentioned standard business hours or carrier programs, such as next flight out (NFO). In such cases, the Customer will be responsible for paying shipping and handling charges. 11.3.2.5 Limitations and Exclusions Motorola Solutions may return infrastructure equipment that is no longer supported by Motorola Solutions, the original equipment manufacturer, or a third-party vendor without repairing or replacing it. The following items are excluded from this service:  All Motorola Solutions infrastructure components over the post-cancellation support period.  All third-party infrastructure components over the post-cancellation support period.  All broadband infrastructure components over the post-cancellation support period.  Physically damaged infrastructure components.  Third-party equipment not shipped by Motorola Solutions.  Consumable items including, but not limited to, batteries, connectors, cables, toner or ink cartridges, tower lighting, laptop computers, monitors, keyboards, and mouse.  Video retrieval from digital in-car video equipment.  RF infrastructure and backhaul components, including but not limited to, antennas, transmission lines, antenna dehydrators, microwave, line boosters, amplifiers (such as tower top amplifiers and bi-directional amplifiers), logging recorders, data talker wireless transmitters, short haul modems, combiners, multicouplers, duplexers, shelters, shelter HVAC, generators, UPSs, dropship non-standard items and test equipment.  Racks, furniture, and cabinets. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-8  Non-standard configurations, customer-modified infrastructure, and certain third party infrastructure.  Firmware or software upgrades. 11.3.2.6 Customer Responsibilities  Contact or instruct servicer to contact the Motorola Solutions CMSO organization, and request a return authorization number prior to shipping malfunctioning infrastructure components.  Provide model description, model number, serial number, type of system, software and firmware version, symptom of problem, and address of site location for spare infrastructure components.  Indicate if Motorola Solutions or third-party infrastructure components being sent in for service were subjected to physical damage or lightning damage.  Follow Motorola Solutions instructions regarding including or removing firmware and software applications on infrastructure components being sent in for service.  In the event that the Customer requires repair of equipment that is not contracted under this service at the time of request, the Customer acknowledges that charges may apply to cover shipping, labor, and parts. Motorola Solutions and the Customer will collaborate to agree on payment vehicle that most efficiently facilitates the work, commensurate with the level of urgency that is needed to complete the repair.  Properly package and ship the malfunctioning component, at the Customer’s expense. The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure it is not damaged in-transit and arrives in repairable condition. - Clearly print the return authorization number on the outside of the packaging.  Maintain versions and configurations for software, applications, and firmware to be installed on repaired equipment.  Provide Motorola Solutions with proper software and firmware information to reprogram equipment after repair, unless current software has caused this malfunction.  Cooperate with Motorola Solutions and perform reasonable or necessary acts to enable Motorola Solutions to provide hardware repair services to the Customer.  At the Customer’s cost, obtain all third-party consents or licenses required to enable Motorola Solutions to provide the service. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-9 11.3.2.7 Repair Process Figure 11-1: Repair Decision Process 11.3.2.8 Advanced Replacement As an addition to Hardware Repair service, Advanced Replacement is a repair exchange service for Motorola Solutions and select third-party infrastructure components supplied by City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-10 Motorola Solutions. When available, Motorola Solutions will provide the Customer with advanced replacement units or Field Replacement Units (FRU) in exchange for the Customer’s malfunctioning equipment. A Motorola Solutions-authorized repair depot will evaluate and repair malfunctioning equipment, and add that equipment to the depot’s FRU inventory after completing repairs. Customers who prefer to maintain their own FRU inventory may request an FRU while their unit is being repaired. Refer to Figure 1-2: Advanced Replacement Decision Process for details on the unit loan process. 11.3.2.8.1 Added Motorola Solutions Responsibilities for Advanced Replacement  Use commercially reasonable efforts to maintain FRU inventory on supported platforms.  Provide new or reconditioned FRUs to the Customer upon request, subject to availability. The FRU will be an equipment type and version similar to the Customer’s malfunctioning component, and will contain equivalent boards and chips.  Load firmware and software for equipment that requires programming. The Customer’s software version information must be provided for the replacement FRU to be programmed accordingly. If the Customer’s software version and configuration are not provided, shipping will be delayed.  Package and ship FRU from the FRU inventory to Customer-specified address. - Motorola Solutions will ship FRU as soon as possible, depending on stock availability and requested configuration. FRU will be shipped during normal operating hours of Monday through Friday from 7:00 a.m. to 7:00 p.m. CST, excluding holidays. Motorola Solutions will pay for the shipping to the Customer, unless the Customer requests shipments outside of standard business hours or carrier programs, such as weekend or NFO shipment. In such cases, the Customer will be responsible for paying shipping and handling charges. - When sending FRU to the Customer, provide a return air bill in order for the Customer to send the Customer’s malfunctioning component. The Customer’s malfunctioning component will become property of the Motorola Solutions repair depot or select third party replacing it, and the Customer will own the FRU.  Provide repair return authorization (RA) number upon Customer request to replace infrastructure components that are not classified as an advanced replacement FRU.  Provide a repair RA number so that returned components can be repaired and returned to FRU stock.  Receive malfunctioning components from the Customer, carry out repairs and testing, and return it to the FRU stock. 11.3.2.8.2 Added Customer Responsibilities for Advanced Replacement  Pay for Advanced Replacement FRU shipping from Motorola Solutions repair depot if the Customer requested shipping outside of standard business hours or carrier programs set forth in Section 1.3.3.1.1: Onsite Delivery. See Table 1-1: Shipping Charges and Default Mail Service for shipping charge details.  Properly package and ship the malfunctioning component using the pre-paid air-bill that arrived with the FRU. The Customer is responsible for properly packaging the malfunctioning infrastructure component to ensure that it is not damaged in transit and arrives in repairable condition. The Customer will be subject to a replacement fee for malfunctioning components returned improperly. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-11  Within five business days of receipt of the advanced replacement FRU from Motorola Solutions’ FRU inventory, properly package the Customer’s malfunctioning FRU and ship the malfunctioning Infrastructure to Motorola Solutions’ repair depot for evaluation and repair. The Customer must send the return air bill back to the repair depot in order to facilitate proper tracking of the returned infrastructure. The Customer will be subject to a full replacement fee for FRUs not returned within five business days.  At the Customer’s expense and risk of loss, the Customer may send a malfunctioning Motorola Solutions or third-party infrastructure component for repairs before a replacement has been sent. In such cases, the malfunctioning component should be properly packaged and shipped to Motorola Solutions.  Clearly print the return authorization number on the outside of the packaging. 11.3.2.8.3 Replacement Process for Advanced Replacement Figure 11-2: Advanced Replacement Decision Process City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-12 Table 11-1: Shipping Charges and Default Mail Service Services Advanced Replacement Charges Responsibility Advanced Replacements (Normal Business Hours) Shipped FedEx Overnight or equivalent Motorola Solutions Shipping Outbound to Customer Repair and Return Shipping Outbound to Customer Advanced Replacements (Next Flight Out or Other) Customer Exchanges Shipped Outbound to Customer by Non-Motorola Carrier* Repair Shipping Inbound to Motorola Solutions Installation Labor Motorola Solutions shipping carrier: FedEx 11.3.3 Security Update Service Motorola Solutions’ ASTRO 25 Security Update Service (SUS) provides pretested security updates, minimizing cyber risk and software conflicts. These security updates contain operating system security patches and antivirus definitions that have been validated for compatibility with ASTRO 25 systems. Security update delivery is determined by the options included as part of this service. Section 1.3.3.3: Inclusions indicates if options are included as part of this service. 11.3.3.1 Description of Service Motorola Solutions uses a dedicated information assurance lab to test and validate security updates. Motorola Solutions deploys and tests security updates in the lab to check for and prevent potential service degradation. Motorola Solutions releases tested, compatible security updates for download and installation. Once security updates are verified by the SUS team, Motorola Solutions uploads them to a secure website and sends a release notification email to the Customer contact to inform them that the security update release is available. If there are any recommended configuration changes, warnings, or workarounds, the SUS team will provide documentation with the security updates on the secure website. With the base service, the Customer will be responsible for downloading security updates, installing them on applicable components, and rebooting updated components. Additional options are available for Motorola Solutions to deploy security updates, reboot servers and workstations, or both. 11.3.3.1.1 Onsite Delivery If Onsite Delivery is included with SUS, Motorola Solutions provides trained technician(s) to install security updates at the Customer’s location. The technician downloads and installs available security updates and coordinates any subsequent server and workstation reboots. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-13 11.3.3.1.2 Reboot Support If Reboot Support is included with SUS, Motorola Solutions provides technician support to reboot impacted Microsoft Windows servers and workstations after operating system security patches have been installed. 11.3.3.1.3 Scope SUS includes pretested security updates for the software listed in Table 1-2: Update Cadence. This table also describes the release cadence for security updates. Table 11-2: Update Cadence Software Update Release Cadence Antivirus Definition Files Weekly Microsoft Windows Monthly Microsoft Windows SQL Server Quarterly Microsoft Windows third party (i.e. Adobe Reader) Monthly Red Hat Linux (RHEL) Quarterly VMWare ESXi Hypervisor Quarterly PostgreSQL (From ASTRO 25 7.14 and newer major releases) Quarterly McAfee Patch(es) Quarterly Dot Hill DAS Firmware Quarterly HP SPP Firmware Quarterly QNAP Firmware Quarterly 11.3.3.2 Inclusions Supported ASTRO 25 core types and security update delivery methods are included in Table 1-3: SUS Package. This table indicates if Motorola Solutions will provide any SUS optional services to the Customer. SUS supports the current Motorola Solutions ASTRO 25 system release and aligns with the established Software Support Policy (SwSP). Motorola Solutions reserves the right to determine, which releases are supported as business conditions dictate. Additional charges may apply in the event of supporting older releases. Contact Motorola Solutions’ assigned CSM for the latest supported releases. Table 11-3: SUS Package Service ASTRO 25 Core Type Included Security Update Service Customer Self-installed L Core M Core Simplified Core x City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-14 Security Update Service with Reboot Support L Core M Core Simplified Core Security Update Service with On-site Delivery L Core M Core Simplified Core Responsibilities for downloading and installing security updates and rebooting applicable hardware are detailed in Section 1.3.3.7: Installation and Reboot Responsibilities. 11.3.3.3 Motorola Solutions Responsibilities  On the release schedule in Section 1.3.3.2: Scope, review relevant and appropriate security patches released by Original Equipment Manufacturer (OEM) vendors.  Release tested and verified security patches to Motorola Solutions’ secure website.  Publish documentation for installation, recommended configuration changes, any identified issue(s), and remediation instructions for each security update release.  Include printable labels the Customer may use if downloading security updates to a disk.  Send notifications by email when security updates are available to download from the secure website. 11.3.3.4 Limitations and Exclusions  Systems with non-standard configurations that have not been certified by Motorola Solutions’ Systems Integration and Test (SIT) team are specifically excluded from this service, unless otherwise agreed in writing by Motorola Solutions.  Interim or unplanned releases outside the supported release cadence.  Service does not include pretested intrusion detection system (IDS) signature updates for IDS solutions. However, select vendor IDS signature updates are made available via the secure website. The available vendors may change pursuant to Motorola Solutions' business decisions. The Customer is responsible for complying with all IDS licensing requirements and fees, if any.  This service does not include releases for Motorola Solutions products that are not ASTRO 25 L, M, and Simplified Core radio network infrastructure equipment. The following are examples of excluded products: WAVE PTX, Critical Connect, and VESTA solutions.  K Core ASTRO 25 systems are excluded.  Motorola Solutions product updates are not included in these services.  Shared network infrastructure firmware, such as transport and firewall firmware, are not included in these services.  Motorola Solutions does not represent that it will identify, fully recognize, discover, or resolve all security events or threats, system vulnerabilities, malicious codes or data, backdoors, or other system threats or incompatibilities as part of the service, or that the agreed upon cadence/time of delivery will be sufficient to identify, mitigate or prevent any cyber incident. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-15 11.3.3.5 Customer Responsibilities  Provide Motorola Solutions with predefined information necessary to complete a CSP prior to the Agreement start date.  Provide timely updates on changes of information supplied in the CSP to Motorola Solutions’ assigned CSM.  Update Motorola Solutions with any changes in contact information, specifically for authorized users of Motorola Solutions’ secure website.  Provide means for accessing Motorola Solutions’ secure website to collect the pretested files.  Download and apply only to the Customer's system as applicable, based on the Customer Agreement and the scope of the purchased service. Distribution to any other system or user other than the system/user contemplated by the Customer Agreement is not permitted.  Implement Motorola Technical Notices (MTN) to keep the system current and patchable.  Adhere closely to the Motorola Solutions CMSO troubleshooting guidelines provided upon system acquisition. Failure to follow CMSO guidelines may cause the Customer and Motorola Solutions unnecessary or overly burdensome remediation efforts. In such cases, Motorola Solutions reserves the right to charge an additional fee for the remediation effort.  Upgrade system to a supported system release when needed to continue service. Contact Motorola Solutions’ assigned CSM for the latest supported releases.  Comply with the terms of applicable license agreements between the Customer and non-Motorola Solutions software copyright owners. 11.3.3.6 Installation and Reboot Responsibilities Installation and Reboot responsibilities are determined by the specific SUS package being purchased. Table 1-4: Installation and Reboot Responsibilities Matrix contains the breakdown of responsibilities. Section 1.3.3.3: Inclusions indicates which services are included. Microsoft Windows servers and workstations often need to be rebooted before security updates take full effect and mitigate vulnerabilities. Table 11-4: Installation and Reboot Responsibilities Matrix SUS Package Motorola Solutions Responsibilities Customer Responsibilities Security Update Service Customer Self-installed - Deploy pretested files to the Customer’s system as instructed in the “Read Me” text provided on Motorola Solutions’ secure website. - When a security update requires a reboot, reboot servers and workstations after security updates are installed. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-16 Security Update Service with On-site Delivery - Dispatch a technician to deploy pretested files to the Customer’s system. - When a security update requires a reboot, reboot servers and workstations after security updates are installed. - Acknowledge Motorola Solutions will reboot servers and workstations, and agree to timing. Security Update Service with Reboot Support - When a security update requires a reboot, dispatch a technician to reboot servers and workstations after security updates are installed. - Deploy pretested files to the Customer’s system as instructed in the “Read Me” text provided on Motorola Solutions’ secure website. 11.3.3.7 Disclaimer This service tests OEM security updates. Delivering security updates for specific software depends on OEM support for that software. If an OEM removes support (e.g. end-of-life) from deployed software, Motorola Solutions may work with the OEM to reduce the impact, but may remove support for the affected software from this service without notice. OEMs determine security update schedules, supportability, or release availability without consultation from Motorola Solutions. Motorola Solutions will obtain and test security updates when they are made available, and incorporate those security updates into the next appropriate release. All security updates are important. This service is intended to balance the security and compatibility of tested updates with agreed upon time/cadence of delivery. Customer assumes the risk of this inherent tradeoff. Motorola Solutions disclaims any warranty with respect to pretested database security updates, hypervisor patches, operating system software patches, intrusion detection sensor signature files, or other third-party files, express or implied. Further, Motorola Solutions disclaims any warranty concerning non-Motorola Solutions software and does not guarantee Customers' systems will be error-free or immune to security breaches as a result of these services. 11.3.4 Onsite Infrastructure Response Motorola Solutions’ Onsite Infrastructure Response service provides incident management and escalation for on-site technical service requests. The service is delivered by Motorola Solutions’ CMSO organization in cooperation with a local service provider. Onsite Infrastructure Response may also be referred to as Onsite Support. 11.3.4.1 Description of Service The Motorola Solutions CMSO Service Desk will receive the Customer’s request for on-site service. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-17 The CMSO Dispatch Operations team is responsible for opening incidents, dispatching on-site resources, monitoring issue resolution, and escalating as needed to ensure strict compliance to committed response times. The dispatched field service technician will travel to the Customer’s location to restore the system in accordance with Section 1.4: Priority Level Definitions and Response Times. Motorola Solutions will manage incidents as described in this SOW. The CMSO Service Desk will maintain contact with the field service technician until incident closure. 11.3.4.2 Scope On-site Infrastructure Response is available in accordance with Section 1.4: Priority Level Definitions and Response Times. Customer’s Response Time Classification is designated in the Customer Support Plan. 11.3.4.3 Geographical Availability On-site Infrastructure Response is available worldwide where Motorola Solutions servicers are present. Response times are based on the Customer’s local time zone and site location. 11.3.4.4 Inclusions Onsite Infrastructure Response is provided for Motorola Solutions-provided infrastructure. 11.3.4.5 Motorola Solutions Responsibilities  Receive service requests.  Create an incident when service requests are received. Gather information to characterize the issue, determine a plan of action, and assign and track the incident to resolution.  Dispatch a field service technician, as required by Motorola Solutions’ standard procedures, and provide necessary incident information.  Provide the required personnel access to relevant Customer information, as needed.  Motorola Solutions field service technician will perform the following on-site: - Run diagnostics on the infrastructure component. - Replace defective infrastructure components, as supplied by the Customer. - Provide materials, tools, documentation, physical planning manuals, diagnostic and test equipment, and any other material required to perform the maintenance service. - If a third-party vendor is needed to restore the system, the vendor can be accompanied onto the Customer’s premises. - If required by the Customer’s repair verification in the CSP, verify with the Customer that restoration is complete or system is functional. If verification by the Customer cannot be completed within 20 minutes of restoration, the incident will be closed and the field service technician will be released. - Escalate the incident to the appropriate party upon expiration of a response time.  Close the incident upon receiving notification from the Customer or Motorola Solutions field service technician, indicating the incident is resolved. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-18  Notify the Customer of incident status, as defined in the CSP and Service Configuration Portal (SCP): - Open and closed. - Open, assigned to the Motorola Solutions field service technician, arrival of the field service technician on-site, delayed, or closed.  Provide incident activity reports to the Customer, if requested. 11.3.4.6 Limitations and Exclusions The following items are excluded from this service:  All Motorola Solutions infrastructure components beyond the post-cancellation support period.  All third-party infrastructure components beyond the post-cancellation support period.  All broadband infrastructure components beyond the post-cancellation support period.  Physically damaged infrastructure components.  Third-party equipment not shipped by Motorola Solutions.  Consumable items including, but not limited to, batteries, connectors, cables, toner or ink cartridges, tower lighting, laptop computers, monitors, keyboards, and mouse.  Video retrieval from digital in-car video equipment.  RF infrastructure and backhaul components, including but not limited to, antennas, transmission lines, antenna dehydrators, microwave, line boosters, amplifiers (such as tower top amplifiers and bi-directional amplifiers), logging recorders, data talker wireless transmitters, short haul modems, combiners, multicouplers, duplexers, shelters, shelter HVAC, generators, UPSs, and test equipment.  Racks, furniture, and cabinets.  Tower and tower mounted equipment.  Non-standard configurations, customer-modified infrastructure, and certain third party infrastructure.  Firmware or software upgrades. 11.3.4.7 Customer Responsibilities  Contact Motorola Solutions, as necessary, to request service.  Prior to start date, provide Motorola Solutions with the following pre-defined Customer information and preferences necessary to complete CSP: - Incident notification preferences and procedure. - Repair verification preference and procedure. - Database and escalation procedure forms.  Submit timely changes in any information supplied in the CSP to the CSM.  Provide the following information when initiating a service request: - Assigned system ID number. - Problem description and site location. - Other pertinent information requested by Motorola Solutions to open an incident. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-19  Provide field service technician with access to equipment.  Supply infrastructure spare or FRU, as applicable, in order for Motorola Solutions to restore the system.  Maintain and store software needed to restore the system in an easily accessible location.  Maintain and store proper system backups in an easily accessible location.  If required by repair verification preference provided by the Customer, verify with the CMSO Service Desk and dispatch that restoration is complete or system is functional.  Cooperate with Motorola Solutions and perform reasonable or necessary acts to enable Motorola Solutions to provide these services.  In the event that Motorola Solutions agrees in writing to provide supplemental On-site Infrastructure Response to Customer-provided third-party elements, the Customer agrees to obtain and provide applicable third-party consents or licenses to enable Motorola Solutions to provide the service. 11.3.4.8 Priority Level Definitions and Response Times This section describes the criteria Motorola Solutions used to prioritize incidents and service requests, and lists the response times for those priority levels. Table 11-5: Standard Level Definitions and Response Times Incident Priority Incident Definition On-site Response Time Critical P1 Core: Core server or core link failure. No redundant server or link available. Sites/Subsites: Primary site down. Two RF sites or more than 10% of RF sites down, whichever is greater. Consoles: More than 40% of a site’s console positions down. Conventional Channels: Conventional Channel Gateways (CCGW) down without redundant gateways available. Security Features: Security is non-functional or degraded. Response provided 24/7 until service restoration. Field service technician arrival on-site within 4 hours of receiving dispatch notification. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-20 Incident Priority Incident Definition On-site Response Time High P2 Core: Core server or link failures. Redundant server or link available. Consoles: Between 20% and 40% of a site’s console positions down. Sites/Subsites: One RF site or up to 10% of RF sites down, whichever is greater. Conventional Channels: Up to 50% of CCGWs down. Redundant gateways available. Network Elements: Site router, site switch, or GPS server down. No redundant networking element available. Response provided 24/7 until service restoration. Field service technician arrival on-site within 4 hours of receiving dispatch notification. Medium P3 Consoles: Up to 20% of a site’s console positions down. Conventional Channels: Single channel down. Redundant gateway available. Network Elements: Site router/switch or GPS server down. Redundant networking element available. Response provided during normal business hours until service restoration. Field service technician arrival on-site within 8 hours of receiving dispatch notification. Low P4 Service Requests: Minor events and warnings in the system. Preventative and planned maintenance activities (scheduled work). Not applicable. Table 11-6: Premier Priority Level Definitions and Response Times Incident Priority Incident Definition On-site Response Time Critical P1 Core: Core server or core link failure. No redundant server or link available. Sites/Subsites: Primary site down. Two RF sites or more than 10% of RF sites down, whichever is greater. Consoles: More than 40% of a site’s console positions down. Conventional Channels: Conventional Channel Gateways (CCGW) down without redundant gateways available. Security Features: Security is non-functional or degraded. Response provided 24/7 until service restoration. Field service technician arrival on-site within 2 hours of receiving dispatch notification. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-21 Incident Priority Incident Definition On-site Response Time High P2 Core: Core server or link failures. Redundant server or link available. Consoles: Between 20% and 40% of a site’s console positions down. Sites/Subsites: One RF site or up to 10% of RF sites down, whichever is greater. Conventional Channels: Up to 50% of CCGWs down. Redundant gateways available. Network Elements: Site router, site switch, or GPS server down. No redundant networking element available. Response provided 24/7 until service restoration. Field service technician arrival on-site within 2 hours of receiving dispatch notification. Medium P3 Consoles: Up to 20% of a site’s console positions down. Conventional Channels: Single channel down. Redundant gateway available. Network Elements: Site router/switch or GPS server down. Redundant networking element available. Response provided during normal business hours until service restoration. Field service technician arrival on-site within 8 hours of receiving dispatch notification. Low P4 Service Requests: Minor events and warnings in the system. Preventative and planned maintenance activities (scheduled work). Not applicable. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-22 Table 11-7: Limited Priority Level Definitions and Response Times Incident Priority Incident Definition On-site Response Time Critical P1 Core: Core server or core link failure. No redundant server or link available. Sites/Subsites: Primary site down. Two RF sites or more than 10% of RF sites down, whichever is greater. Consoles: More than 40% of a site’s console positions down. Conventional Channels: Conventional Channel Gateways (CCGW) down without redundant gateways available. Security Features: Security is non-functional or degraded. Response provided during normal business hours until service restoration. Field service technician arrival on-site within 4 hours of receiving dispatch notification. High P2 Core: Core server or link failures. Redundant server or link available. Consoles: Between 20% and 40% of a site’s console positions down. Sites/Subsites: One RF site or up to 10% of RF sites down, whichever is greater. Conventional Channels: Up to 50% of CCGWs down. Redundant gateways available. Network Elements: Site router, site switch, or GPS server down. No redundant networking element available. Response provided during normal business hours until service restoration. Field service technician arrival on-site within 4 hours of receiving dispatch notification. Medium P3 Consoles: Up to 20% of a site’s console positions down. Conventional Channels: Single channel down. Redundant gateway available. Network Elements: Site router/switch or GPS server down. Redundant networking element available. Response provided during normal business hours until service restoration. Field service technician arrival on-site within 8 hours of receiving dispatch notification. Low P4 Service Requests: Minor events and warnings in the system. Preventative and planned maintenance activities (scheduled work). Not applicable. 11.3.5 Annual Preventative Maintenance Motorola Solutions personnel will perform a series of maintenance tasks to keep network equipment functioning correctly. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-23 11.3.5.1 Description of Service Annual Preventative Maintenance provides annual operational tests on the Customer’s infrastructure equipment to monitor its conformance to specifications. 11.3.5.2 Scope Annual Preventive Maintenance will be performed during standard business hours, unless otherwise agreed to in writing. After the service starts, if the system or Customer requirements dictate that the service must occur outside of standard business hours, an additional quotation will be provided. The Customer is responsible for any charges associated with unusual access requirements or expenses. 11.3.5.3 Inclusions Annual Preventive Maintenance service will be delivered for Motorola Solutions-provided infrastructure, including integrated third-party products, per the level of service marked in Table 1-9: Preventive Maintenance Level. Table 11-8: Preventive Maintenance Level Service Level Included Level 1 Preventive Maintenance X Level 2 Preventive Maintenance 11.3.5.4 Motorola Solutions Responsibilities  Notify the Customer of any planned system downtime needed to perform this service.  Maintain communication with the Customer as needed until completion of the Annual Preventive Maintenance.  Determine, in its sole discretion, when an incident requires more than the Annual Preventive Maintenance services described in this SOW, and notify the Customer of an alternative course of action.  Provide the Customer with a report in Customer Hub, or as otherwise agreed in the CSP, comparing system performance with expected parameters, along with any recommended actions. Time allotment for report completion is to be mutually agreed.  Provide trained and qualified personnel with proper security clearance required to complete Annual Preventive Maintenance services.  Field service technician will perform the following on-site:  Perform the tasks defined in Section 1.3.6.7: Preventative Maintenance Tasks. - Perform the procedures defined in Section 1.3.6.8: Site Performance Evaluation Procedures for each site type on the system. - Provide diagnostic and test equipment necessary to perform the Preventive Maintenance service. - As applicable, use the Method of Procedure (MOP) defined for each task. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-24 11.3.5.5 Limitations and Exclusions The following activities are outside the scope of the Annual Preventive Maintenance service:  Preventive maintenance for third-party equipment not sold by Motorola Solutions as part of the original system.  Network transport link performance verification.  Verification or assessment of Information Assurance.  Any maintenance and/or remediation required as a result of a virus or unwanted cyber intrusion.  Tower climbs, tower mapping analysis, or tower structure analysis. 11.3.5.6 Customer Responsibilities  Provide preferred schedule for Annual Preventative Maintenance to Motorola Solutions.  Authorize and acknowledge any scheduled system downtime.  Maintain periodic backup of databases, software applications, and firmware.  Establish and maintain a suitable environment (heat, light, and power) for the equipment location as described in equipment specifications, and provide Motorola Solutions full, free, and safe access to the equipment so that Motorola Solutions may provide services. All sites shall be accessible by standard service vehicles.  Submit timely changes in any information supplied in the CSP to the CSM.  Provide site escorts, if required, in a timely manner.  Provide Motorola Solutions with requirements necessary for access to secure facilities.  In the event that Motorola Solutions agrees in writing to provide supplemental Annual Preventive Maintenance to third-party elements provided by Customer, the Customer agrees to obtain any third-party consents or licenses required to enable Motorola Solutions field service technician to access the sites to provide the service. 11.3.5.7 Preventative Maintenance Tasks The Preventive Maintenance service includes the tasks listed in this section. Tasks will be performed based on the level of service noted in Section 1.3.6.3: Inclusions. MASTER SITE CHECKLIST – LEVEL 1 Servers Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Network Management (NM) Client Applications Review Unified Event Manager (UEM) events and verify backhaul links are reported as operational. Review event log for persistent types. Verify all NM client applications are operating correctly. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-25 MASTER SITE CHECKLIST – LEVEL 1 Verify System software physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. Complete Backup Verify backups have been completed or scheduled, and that data has been stored in accordance with the Customer’s backup plan. Check that adequate storage space is available for backups. Network Time Protocol (NTP) Verify operation and syncing all devices. Data Collection Devices (DCD) check (if present) Verify data collection. Anti-Virus Verify anti-virus is enabled and that definition files on core security management server were updated within two weeks of current date. Routers Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on router type. Capture available diagnostic logs. Verify Redundant Routers Test redundancy in cooperative WAN routers. Carry out core router switchover in coordination with Customer. Switches Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on switch type. Capture available diagnostic logs. Verify Redundant Switches Test redundancy in backhaul switches. Carry out core router switchover in coordination with Customer. MASTER SITE CHECKLIST – LEVEL 1 Domain Controllers (non-Common Server Architecture) Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-26 MASTER SITE CHECKLIST – LEVEL 1 Verify System software physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. Firewalls Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Logging Equipment Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Server CPU Health Check memory, HDD, CPU, and disk space utilization. PRIME SITE CHECKLIST – LEVEL 1 Software Verify System software physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. Switches Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on switch type. Capture available diagnostic logs. Clean Fans and Equipment Use antistatic vacuum to clean cooling pathways. Routers Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on router type. Capture available diagnostic logs. Clean Fans and Equipment Use antistatic vacuum to clean cooling pathways. Miscellaneous Equipment City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-27 PRIME SITE CHECKLIST – LEVEL 1 Equipment Alarms Check LED and/or other status indicators for fault conditions. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Site Frequency Standard Check (Timing Reference Unit) Check LEDs for proper operation. Site Controllers Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Equipment Alarms Check LED and/or other status indicators for fault conditions. Clean Fans and Equipment Use antistatic vacuum to clean cooling pathways. Site Controller Redundancy (Trunking) Roll site controllers with no dropped audio. Comparators Equipment Alarms Verify no warning/alarm indicators. Capture Diagnostics Perform recommended diagnostic tests based on server type. Capture available diagnostic logs. Clean Fans and Equipment Use antistatic vacuum to clean cooling pathways. DISPATCH SITE CHECKLIST – LEVEL 1 General Inspect all Cables Inspect all cables and connections to external interfaces are secure. Mouse and Keyboard Verify operation of mouse and keyboard. Configuration File Verify each operator position has access to required configuration files. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-28 DISPATCH SITE CHECKLIST – LEVEL 1 Console Operator Position Time Verify console operator position time is consistent across all operator positions. Screensaver Verify screensaver set as Customer prefers. Screen Performance Verify screen operational and is not suffering from dead pixels or image burn-in that prevent user operation. Touchscreen Verify touchscreen operation, if present. Cabling/Lights/F ans Visual inspection of all equipment cabling, lights, and fans Filters/Fans/Dust Clean all equipment filters and fans and remove dust. Monitor and Hard Drive Confirm monitor and hard drive do not "sleep". DVD/CD Verify and clean DVD or CD drive. Time Synchronization Verify console time is synchronized with NTP server Anti-Virus Verify anti-virus is enabled and that definition files have been updated within two weeks of current date. Headset Unplugged Testing Speakers Test all speakers for audio quality, volume, static, drop-outs, and excess hiss when turned up. Channel Audio in Speaker Verify selected channel audio in select speaker only. Footswitch Pedals Verify both footswitch pedals operational. Radio On-Air Light Verify radio on-air light comes on with TX (if applicable). Headset Plugged In Testing Radio TX and RX Verify radio TX/RX from both headset jacks. Verify levels OK. Check volume controls for noise, static, or drop-outs. Speaker Mute Verify speaker mutes when muted. Telephone Operation Verify telephone operational through both headset jacks. Check volume controls for noise, static, or drop-outs. Audio Switches Verify audio switches to speaker when phone off-hook if interfaced to phones. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-29 DISPATCH SITE CHECKLIST – LEVEL 1 Radio Takeover in Headset Verify radio-takeover in headset mic when phone is off-hook, with mic switching to radio and muting phone during push-to-talk. Other Tests Phone Status Light Verify phone status light comes on when phone is off-hook (if applicable). Desk Microphone Operation Confirm desk mic operation (if applicable). Radio Instant Recall Recorder (IRR) Operation Verify radio IRR operational on Motorola Solutions dispatch (if applicable). Telephone IRR Operation Verify telephone IRR operational on Motorola Solutions dispatch, if on radio computer. Recording Verify operator position being recorded on long term logging recorder, if included in service agreement Computer Performance Testing Computer Reboot Reboot operator position computer. Computer Operational Confirm client computer is fully operational (if applicable). Audio Testing Conventional Resources Confirm all conventional resources are functional, with adequate audio levels and quality. Secure Mode Confirm any secure talkgroups are operational in secure mode. Trunked Resources Confirm all trunked resources on screen are functioning by placing a call in both directions, at the Customer's discretion, and at a single operator position Backup Resources Confirm backup resources are operational. Logging Equipment Testing Recording - AIS Test Verify audio logging of trunked calls. Recording With Customer assistance, test operator position logging on recorder. System Alarms Review alarm system on all logging equipment for errors. Capture Diagnostics Perform recommended diagnostic tests based on equipment, and capture available diagnostic logs. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-30 DISPATCH SITE CHECKLIST – LEVEL 1 Verify System software Physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. Playback Station (Motorola Solutions Provided) Capture Diagnostics Perform recommended diagnostic tests based on equipment, and capture available diagnostic logs. Recall Audio Verify that radio and telephone audio can be recalled. RF SITE CHECKLIST – LEVEL 1 RF PM Checklist Equipment Alarms Verify no warning or alarm indicators. Clean Fans and Equipment Use an antistatic vacuum to clean cooling pathways. Site Frequency Standard Check Check LEDs for proper operation,PCA screens indicating potential faults for proper operation Basic Voice Call Check Voice test each voice path, radio to radio. Trunking Control Channel Redundancy Roll control channel, test, and roll back if the site has GTR stations. This test is not applicable for D series stations Trunking Site Controller Redundancy, ASTRO® 25 Site Repeater only Roll site controllers with no dropped audio if the site has GTR stations.This test is not applicable for D series stations PM Optimization Workbook (See Section 1.3.20.8: Site Performance Evaluation Procedures for GTR tests) Complete Base Station Evaluation tests - Frequency Error, Modulation Fidelity, Forward at Set Power, Reverse at Set Power, and Gen Level Desense no TX. Update station logs. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-31 MOSCAD CHECKLIST – LEVEL1 MOSCAD Server Equipment Alarms Verify no warning or alarm indicators. Check Alarm/Event History Review MOSCAD alarm and events to find if there are chronic issues. Windows Event Logs Review Windows event logs. Save and clear if full. Password Verification Log in to site devices to verify passwords. Document changes if any found. MOSCAD Client Equipment Alarms Verify no warning or alarm indicators. Check Alarm / Event History Review MOSCAD alarm and events to find if there are chronic issues. Windows Event Logs Review Windows event logs. Save and clear if full. Password Verification Site devices to verify passwords. Document changes if any found. Verify System software Physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. MOSCAD RTUs Equipment Alarms Verify no warning or alarm indicators. Verify Connectivity Verify connectivity Password Verification Site devices to verify passwords. Document changes if any found. Check Alarm/Event History Review MOSCAD alarms and events to find if there are chronic issues. Verify System software Physical media Perform audit of software media on site. Verify that versions, KC numbers, and types match what is deployed to Customer server. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-32 FACILITIES CHECKLIST – LEVEL 1 Visual Inspection Exterior Antenna Site Registration Sign Verify that the Antenna Site Registration sign is posted. Warning Sign - Tower Verify that a warning sign is posted on the tower. Warning Sign - Gate Verify that a warning sign is posted at the compound gate entrance. 10 Rule Sign Verify that a 10 rules sign is posted on the inside of the shelter door. Outdoor Lighting Verify operation of outdoor lighting and photocell. Exterior of Building Check exterior of building for damage and disrepair. Fences / Gates Check fences and gates for damage and disrepair. Landscape / Access Road Check landscape and access road for accessibility. Visual Inspection Interior Electrical Surge Protectors Check electrical surge protectors for alarms. Emergency Lighting Verify emergency lighting operation. Indoor Lighting Verify indoor lighting. Equipment Inspection Visually inspect that all hardware, including equipment, cables, panels, batteries, and racks, is in acceptable physical condition for normal operation. Regulatory Compliance (License, ERP, Frequency, Deviation) Check for site and station FCC licensing indicating regulatory compliance. Clean Fans and Equipment Use antistatic vacuum to clean cooling pathways. UPS Visual inspection (condition, cabling) Check for damage, corrosion, physical connections, dirt and dust, and error indications. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-33 FACILITIES CHECKLIST – LEVEL 1 Generator Visual Inspection Check panel housing for cracks, rust, and weathering. Check physical connections for corrosion, dirt and dust, or other abnormal conditions. Fuel Verify fuel levels in backup generators, document date of last fuel delivered from fuel service provider. Oil Check the oil dipstick for proper level. Note condition of oil. Verify operation (no switchover) Verify generator running and check ease or difficulty of start. Is generator "throttling" or running smooth? Any loud unusual noise? Document any concerns or abnormal conditions. Motorized Dampers Check operation HVAC Air Filter Check air filter and recommend replacement if required. Coils Check coils for dirt and straightness. Outdoor Unit Check that outdoor unit is unobstructed. Wiring Check wiring for insect and rodent damage. Cooling / Heating Check each HVAC unit for cooling/heating. Motorized Dampers Check operation. TOWER CHECKLIST – LEVEL 1 Structure Condition Rust Check structure for rust. Cross Members Check for damaged or missing cross members. Safety Climb Check safety climb for damage. Ladder Verify that ladder system is secured to tower. Welds Check for cracks or damaged welds. Outdoor lighting/photocell Test outdoor lighting and photocell. Drainage Holes Check that drainage holes are clear of debris. Paint Check paint condition. Tower Lighting Lights/Markers Verify all lights and markers are operational. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-34 FACILITIES CHECKLIST – LEVEL 1 Day/Night Mode Verify day and night mode operation. Power Cabling Verify that power cables are secured to tower. Antennas and Lines Antennas Visually inspect antennas for physical damage from ground using binoculars. Transmission Lines Verify that all transmission lines are secure on the tower. Grounding Structure Grounds Inspect grounding for damage or corrosion Guy Wires Tower Guys Visually inspect guy wires for fraying, loss of tension, or loss of connection. Guy Wire Hardware Check hardware for rust. Concrete Condition Tower Base Check for chips or cracks. 11.4 PRIORITY LEVEL DEFINITIONS AND RESPONSE TIMES Table 1-10: Priority Level Definitions and Response Times describes the criteria Motorola Solutions CMSO uses to prioritize incidents and service requests, and lists the response times for those priority levels. Table 11-9: Priority Level Definitions and Response Times Incident Priority Incident Definition Initial Response Time Critical P1 Core: Core server or core link failure. No redundant server or link available. Sites/Subsites: Primary site down. Two RF sites or more than 10% of RF sites down, whichever is greater. Consoles: More than 40% of a site’s console positions down. Conventional Channels: Conventional Channel Gateways (CCGW) down without redundant gateways available. Security Features: Security is non-functional or degraded. Response provided 24/7 until service restoration. Technical resource will acknowledge incident and respond within 1 hour of CMSO logging incident. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Essential Plus Statement of Work 11-35 Incident Priority Incident Definition Initial Response Time High P2 Core: Core server or link failures. Redundant server or link available. Consoles: Between 20% and 40% of a site’s console positions down. Sites/Subsites: One RF site or up to 10% of RF sites down, whichever is greater. Conventional Channels: Up to 50% of CCGWs down. Redundant gateways available. Network Elements: Site router, site switch, or GPS server down. No redundant networking element available. Response provided 24/7 until service restoration. Technical resource will acknowledge incident and respond within 4 hours of CMSO logging incident. Medium P3 Consoles: Up to 20% of a site’s console positions down. Conventional Channels: Single channel down. Redundant gateway available. Network Elements: Site router/switch or GPS server down. Redundant networking element available. Response provided during normal business hours until service restoration. Technical resource will acknowledge incident and respond within 1 Business Day of CMSO logging incident. Low P4 Service Requests: Minor events and warnings in the system. Preventative and planned maintenance activities (scheduled work). Response provided during normal business hours. Motorola Solutions will acknowledge and respond within 1 Business Day. City of Eden Prairie, MN Fire Department May 22, 2025 PS-000185892 Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Our Commitment 12-1 SECTION 12 OUR COMMITMENT Motorola Solutions creates innovative, mission-critical communication solutions and services that help public safety and commercial customers build safer cities and thriving communities. You can find our products at work in a variety of industries including law enforcement, fire, emergency medical services, national government security, utilities, mining, energy, manufacturing, hospitality, retail, transportation and logistics, education, and public services. Founded in 1928, Motorola Solutions has a history of innovation that has revolutionized communications. From pioneering mobile communications in the 1930s and making equipment that carried the first words from the moon in 1969, to supporting modern-day emergency response equipment for disaster relief efforts around the world, Motorola Solutions has a global footprint with products that demonstrate its thought leadership. Throughout its history, Motorola Solutions has transformed innovative ideas into products that connect people to each other and the world around them. Moving forward, the company strives to keep its commitment of make things better and life easier, to make sound recommendations that will guide you in linking your current and future communication needs and objectives with technology’s ever-evolving promise. City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.G. Department: Police Department/Facilities ITEM DESCRIPTION Approve amendment to Police Department and City Office Remodel Project contracts related to dispute resolution provision REQUESTED ACTION Move to: • Approve amendment to Section 6.2 of the A132-2019, Standard Form of Agreement between Owner and Contractor, for each contract for the Police Department and City Office Remodel Project, to select litigation as the required form of binding dispute resolution. • Authorize Facilities Manager Rick Clark to execute the necessary change orders to effectuate the amendment. SUMMARY On January 21, 2025, the Council awarded contracts for each scope of work for the Police Department and City Office Remodel Project. Each contractor signed AIA contract form A132- 2019, as modified by City staff and City Attorney in consultation with the Construction Manager. One of the modifications required by the City was selection of litigation as the form of binding dispute resolution should any dispute arise under the contracts. It was recently discovered that the executed contracts erroneously include the selection of arbitration, rather than litigation, as the required method of dispute resolution. Because arbitration can often be disadvantageous to the City in the event of a dispute, the City Attorney recommends amending each of the contracts to correctly designate litigation as the avenue for dispute resolution. This is being done in an abundance of caution; there are not currently any disputes related to the project that staff is aware of and work is proceeding on schedule. Staff requests and recommends that the Council adopt the motion listed above to approve the amendment and to authorize Facilities Manager Rick Clark, who is the City’s designated representative managing the project, to execute the necessary change orders for each contract. ATTACHMENTS None City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.H. Department: Public Works/Utilities (Andy Allmann, Field Operations Supervisor) ITEM DESCRIPTION Award Contract for purchase and installation of two new sanitary sewer lift station pumps for Cedar Forest lift station (#18), and one pump for Pioneer Trail lift station (#9) to Electric Pump, LLC in the amount of $92,080. REQUESTED ACTION Move to: Award Contract for purchase and installation of two new sanitary sewer lift station pumps for Cedar Forest lift station (#18), and one new pump for Pioneer Trail lift station (#9) to Electric Pump, LLC in the amount of $92,080. SUMMARY The City of Eden Prairie has been using Flygt pumps since the inception of our sanitary sewer system lift station installations. Flygt pumps have proven to be extremely reliable in having a service life of at least twenty-five years. The two pumps at Cedar Forest lift station (#18) are at the end of their serviceable life and need to be replaced to ensure uninterrupted operation to prevent sewage backups. One pump at Pioneer Trail lift station (#9) has also reached the end of its serviceable life and needs to be replaced. Electric Pump, LLC is the only company in the Midwest that distributes and repairs Flygt pumps and it’s recommended by city staff to continue the use of Flygt pumps in lift stations because changing pumps brands would also require the current lift stations to be retrofitted to accept an alternative pump brand adding to the cost. ATTACHMENTS Contract (rev. 6/2024) Contract for Goods and Services This Contract (“Contract”) is made on the __17th___day of _June_, 2025, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and _Electric Pump, LLC., a Minnesota __Corporation__(hereinafter “Vendor”) whose business address is__201 4th Avenue SW, New Prague, MN 56071_. . Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for _the purchase and installation of two new sanitary sewer lift station pumps for Cedar Forest (#18) lift station, and the purchase and installation of one pump for Pioneer Trail (#9) lift station hereinafter referred to as the “Work”. The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by _December 1, 2025. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $_92,080__ as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. 5. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. 6. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both Standard Contract for Goods and Services (rev. 6/2024) Page 2 of 6 personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) 7. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 8. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. 9. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 10. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 11. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. 12. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. GENERAL TERMS AND CONDITIONS Standard Contract for Goods and Services (rev. 6/2024) Page 3 of 6 14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, Standard Contract for Goods and Services (rev. 6/2024) Page 4 of 6 disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Standard Contract for Goods and Services (rev. 6/2024) Page 5 of 6 Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 29.Waiver. Any waiver by either party of a breach of any provisions of this Contract shall notaffect, in any respect, the validity of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager VENDOR By: ________________________________ Its: _______________________________ Steven Forsythe 6-6-25 Vice President of Sales Standard Contract for Goods and Services (rev. 6/2024) Page 6 of 6 EXHIBIT A Scope of Work Purchase and replace three lift station pumps. One located at Pioneer Trail lift station and two located at Cedar Forest lift station. Below are descriptions of the work being performed at the two lift stations. WE ARE PLEASED TO PROPOSE THE FOLLOWING FOR YOUR CONSIDERATION: PIONEER LS PUMP#2, REPLACEMENT FLYGT PUMP SMF/TR CITY OF EDEN PRAIRIE 8080 MITCHELL RD EDEN PRAIRIE, MN 55344-2203 Ship To: EP DELIVER QTY UM PART DESCRIPTION RE: REPLACEMENT FLYGT 3153 FOR THE FLYGT 3152.091-1129 S/N:0110016 AT THE PIONEER LIFT STATION, PUMP POSITION #2 1.00 EA 31530950005 FLYGT,PUMP,NON-CLOG NP462-4 20/460/3 50FT SSCJ FM+FLS FV DVB 1.50 HR TRAVEL TRIP CHARGE - (2) TECHS 60.00 EA MILEAGE SERVICE TECH MILEAGE 6.00 HR ML MECHANICAL LABOR 1.00 EA ESTIMATED FREIGHT LEAD TIME IS CURRENTLY (12-14)WEEKS ARO-SUBJECT TO FACTORY CHANGE $32,223.00 WE ARE PLEASED TO PROPOSE THE FOLLOWING FOR YOUR CONSIDERATION: CEDAR FOREST LS, REPLACEMENT FLYGT PUMPS SMF/TR CITY OF EDEN PRAIRIE 8080 MITCHELL RD EDEN PRAIRIE, MN 55344-2203 Ship To: EP DELIVER QTY UM PART DESCRIPTION RE: (2) REPLACEMENT FLYGT PUMPS FOR THE CEDAR FOREST LIFT STATION 2.00 EA 31530950053 FLYGT,PUMP,NON-CLOG NP464-4 15/230/3 50FT SSCJ FM+FLS FV DVB+ FIELD SERVICE CHARGES FOR INSTALLATION: 1.50 HR TRAVEL TRIP CHARGE - (2) TECHS 60.00 EA MILEAGE SERVICE TECH MILEAGE 6.00 HR ML MECHANICAL LABOR 1.00 EA ESTIMATED FREIGHT LEAD TIME IS CURRENTLY (12-14)WEEKS ARO-SUBJECT TO FACTORY CHANGE. $59,857.00 TOTAL COST: $92,080 City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.I. Department: Parks and Recreation ITEM DESCRIPTION The City of Eden Prairie has provided a high-quality 4th of July Hometown Celebration for the past 30 + years. We are excited once again add a sensory-friendly drone show to the July 3rd festivities. The Parks and Recreation Department would like to contract with Starlight Aerial Productions in 2025, for a fee of $10,000, for a 12-15 minute, 100-drone show in sync with a musical soundtrack. REQUESTED ACTION Move to: Authorize entering into an Agreement with Starlight Aerial Productions for the July 3rd drone show in the amount of $10,000. SUMMARY In January of 2024, Parks and Recreation staff requested proposals from multiple drone companies, and Starlight Aerial Productions was the only company that was available and fit within our budget (there are very few companies in the Midwest). Their performance on July 3, 2024 was very well received, with many community members expressing gratitude for a sensory-friendly alternative to fireworks. Over 5,000 people gathered around Round Lake Park and the surrounding area on the 3rd of July “SparkleFest” to enjoy family night during the 2-day Hometown Celebration. A sensory friendly drone show is both family and pet friendly, visually stunning, and adds tremendous value to the event, invoking a sense of community pride. ATTACHMENTS Standard Agreement for Professional Services Starlight Aerial Productions Service Agreement This Small Unmanned Aerial System Service Agreement (“sUAS Agreement”) is entered into this 26th day of March, 2025 (the “Effective Date”), by and between Great Lakes Drone Company, LLC (“GLDC”), of 134 N Church St Coloma Michigan 49038 (“Provider”), and the City of Eden Prairie, located at 8080 Mitchell Road, Eden Prairie, MN 55344 (“Customer”) (collectively referred to as the “Parties”). WHEREAS GLDC provides autonomous drone light show services (“Show Services”) using unmanned aerial vehicles (“UAVs”), also known as ‘drones’. WHEREAS GLDC will provide Show Services to Customer under the terms set forth in this Agreement. WHEREAS GLDC provides Drone Light Shows and operates under FAA Part 107 Regulations, waivers and permissions issued by the FAA, and Transport Canada CAS as required. WHEREAS GLDC is insured for liability and property damage coverage for its Show Services. WHEREAS Customer wishes to hire GLDC to provide Show Services as provided herein. THEREFORE, in consideration of the mutual agreements hereinafter contained, and other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties hereto, intending legally to be bound hereby, agree as follows: 1. Drone Light Show Services: GLDC will perform the following Show Services for Customer at and on their property designed by Customer (the “Property”) located in Eden Prairie, MN. a. Within FAA & CAS Regulatory Compliance & Reporting. b. Providing a minimum of 100 fully functioning autonomous drones with lights in sync with a musical soundtrack – Stock July 4th Show. c. Show Services will include: Minimum 100 drone light show, stock design. Performed on Thursday, July 3rd, 2025. d. Customer to provide sound system for show. e. If the Property is not located in Class G Airspace, any additional permissions and authorization for flight from third parties including the FAA/CAS at an additional charge as agreed to by the parties. Any GLDC Initials: ______________ Customer Initials: ______________ Page 1 of 9 required approvals, waivers or airspace authorization from the FAA/CAS will be required to have a lead time of at least ninety (90) days to obtain such approvals. Customer will be required to provide all necessary information within a reasonable time so that GLDC can submit the necessary waiver and airspace authorization requests with at least ninety (90) day lead time. Additional Services – if any [describe]: Class D, approval required. 2. Customer Property Requirements: Customer is required to provide the following: a. An area on the Property that provides a minimum 200’x 200’ area clear of obstructions for launch and recovery for 100 drone light show. Customer will need to provide a minimum area as follows: as determined by operational plan. Customer will also provide security as required per operational plan to be sent separately upon site planning process. b. Any and all necessary information as requested by GLDC in order for GLDC to obtain any additional permissions and authorizations as required from the FAA or third parties in the time period requested by GLDC. 3. Service Fee: Customer will pay GLDC a non-refundable Show Services Fee, which includes travel time, show set-up, pre-show test operations, operating the UAVs for the Show, and post-production activities (if any) in the amount of Ten Thousand Dollars ($10,000.00) The Service Fee is due on the date set forth below. Payment will be due within thirty-five (35) days of invoice. 3.5% fee will be assessed for all credit card payments. All invoices will be given a 5 day grace period from due date, late fees will now be assessed at $50 fee past the 5 days and an 8% monthly interest rate on overdue invoices 4. sUAS Service Dates: Customer understands that there are variables, some outside GLDC’s control, which affect GLDC’s ability to fly on the given date and time at any given flight location for the Show Services. These variables include, but are not limited to: a. Granted permission of waivers and airspace authorizations from the FAA/CAS as required to be in compliance with all FAA/CAS regulations, conditions and limitation. b. Weather conditions or Acts of God that are not conducive for GLDC to provide safe flight operations. Weather minimums required to provide safe flight operations to perform Show Services include: i. Maximum wind speeds of 25 mph with gusts. ii. No Major Precipitation with 3 mile visibility minimum. iii. A ceiling of at least 1,200 feet. GLDC Initials: ______________ Customer Initials: ______________ Page 2 of 9 iv. No greater than 15mph wind gust threshold, minimum 16 GPS lock c. In the event that weather conditions are unsatisfactory for safe flight operations, GLDC agrees to the weather cancellation policy as agreed to by the parties (See Addendum A). d. Subject to these variables, the Parties will in good faith work together to meet the following timelines: i. Preflight flight-testing operations to be performed prior to arrival of Show Services are provided. ii. Show Services will be performed July 3rd, 2025 at Dusk/Dark (Time Zone: CST) or time to be determined by Customer. e. Customer will provide right-of-entry on the Property to GLDC, its agents, representatives, employees and subcontractors, necessary to perform any preflight operations and Show Services. 5. Payment Terms: Customer will pay as follows: a. $5,000.00 Hold Deposit (Paid and Credited) b. $5,000.00 due at execution of this Agreement 6. Technical Issues Clause. As with any complex technical project, many variables can be at play. GLDC takes every precaution to avoid such an incident with several backup systems in place to maintain performance standards. In an event of catastrophic technical failure, in which show is unable to perform due to GLDC equipment failure, all fees, minus customization fee and travel expenses will be refunded. 7. Refunds. If GLDC is unable to provide Show Services due to the inability to have on staff a certified remote pilot and/or the agreed upon UAVs to perform the Show Services, Customer shall be entitled to a refund of full amount. In case of weather cancellation, see weather refund policy on Addendum A. 8. Insurance: GLDC represents that it has obtained the required remote pilot certification and UAV registration of all its drones and maintains general liability insurance for bodily injury and property damage with an aggregate limit of One Million Dollars ($1,000,000.00) per occurrence. GLDC will provide Customer with certificates of insurance upon Customer’s request. Customer agrees to hold GLDC harmless from any loss, damage, injury or liability arising directly from negligent acts by GLDC, its employees, agents, and/or representatives that are within the limits and coverage of said insurance and paid from the policy. If higher amounts are required, customer will be responsible for additional costs associated with higher limits. GLDC Initials: ______________ Customer Initials: ______________ Page 3 of 9 9. Copyrights. Customer acknowledges and agrees that GLDC is the owner of any and all Copyrighted Works, whether registered or unregistered, are defined to include any and all photographs and video taken by GLDC as part of the Show Services or defined deliverables, whether raw, edited, unedited, reproduced, copied, modified or sampled by GLDC, as well as any and all data in whatever form, obtained as part of the Show Services or defined deliverables including data that is input, output, copied, manipulated, incorporated, edited, reproduced or analyzed into or by any third party software. No copyright license is provided to Customer, absent a separate agreement. 10. Intellectual Property. GLDC owns any and all right, title and interest in and to, without exception and broadly defined, Copyright Protected Works including, without limitation, all rights under copyright law in the United States and worldwide and all right to exploit the Copyright Protected Works before, after or during the term of this Agreement. Works is defined to include all images, videos, graphics, data, and data output, digital or otherwise, including, without limitation, maps, photographs, and videos created and/or generated by GLDC through, or related to, the use of Unmanned Aerial Systems as part of the Show Services and/or deliverables, if any. GLDC does release customer for videography and photography for self-promotion and end-client post event use. 11. sUAS Service Warranty/Limitations: GLDC will perform the Show Services with that level of care and skill ordinarily exercised by other UAS professionals practicing in the same discipline(s), contemporaneously under the same circumstances and in the same locality as Customer’s project. GLDC represents and warrants that all content created for or used to create the Copyright Protected Works, including but not limited to text, source code, images, photographs, videos, or designs, will not violate the rights of third parties, including without limitation intellectual property rights and rights of publicity or privacy. No other warranties, express or implied, or fitness for a particular purpose are made with respect to this Agreement or the Show Services, deliverables or licenses, if any, and provided hereunder. 12. Integration and Modifications. GLDC hereby incorporates Addendum A into this Agreement. This Agreement constitutes the entire agreement between the parties. The parties further acknowledge that this Agreement supersedes any and all other proposals, agreements, and/or communications, oral or written between the Parties. No modifications of the Terms and/or Proposal are valid, unless the same is made in a written document executed by both parties. 13. Governing Law, Venue & Personal Jurisdiction. GLDC and Customer consent to the jurisdiction of the State and/or Federal Courts located in Hennepin County, GLDC Initials: ______________ Customer Initials: ______________ Page 4 of 9 Minnesota for the resolution of any and all disputes between the parties arising out of this Agreement and agree that venue will be proper and convenient in Hennepin County, Minnesota and that neither party shall challenge venue in Hennepin County, Minnesota. The validity and construction of the Agreement, and the rights and duties of the parties thereunder, will be governed in accordance with the laws of the State of Minnesota. 14. Survival. In the event that any of the provisions of the Proposal, including the Terms, is found to be illegal, invalid or unenforceable, the remaining provisions shall remain in full force and effect. 15. Confidentiality. In connection with this Agreement, each Party acknowledges that it shall have access to Confidential Information (defined herein) of the other Party. The receiving Party shall only use Confidential Information in furtherance of its performance under this Agreement. The receiving Party shall retain all Confidential Information in strictest confidence and shall neither use it nor disclose it to anyone without the express written consent of disclosing Party except where required to disclose such Confidential Information pursuant to an order or request of a governmental agency or court of competent jurisdiction, or pursuant to applicable law, including the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, provided that receiving Party has given disclosing Party reasonable notice of the pendency of such order or request and the opportunity to contest it. Receiving Party shall not release any information relating to this Agreement or its subject matter for publication, advertising or any other purpose without the prior written consent of disclosing Party. The Parties acknowledge that disclosure of any Confidential Information by the receiving Party may give rise to irreparable injury to the disclosing Party or the owner of such information and, as a matter of law, such injury is inadequately compensable in damages. Accordingly, the disclosing Party or such other party may seek injunctive relief without bond against the breach or threatened breach of confidentiality, in addition to any other legal and equitable remedies which may be available. 16. Indemnification. a. By Provider. Provider shall defend at its expense, indemnify, and hold harmless, Customer, and its parents, subsidiaries, affiliated entities, and each of their respective officers, directors, executives, employees, agents, insurers, managers, partners, principals, licensees, and representatives, from and against all claims, including, fines, penalties, interest, damages, expenses, awards, costs, demands, liability, attorney’s fees, court costs, costs of appeal, and expert witness fees that result from or in any way related to: (i) Provider’s breach of this Agreement or willful misconduct; (ii) death or injury arising out of Provider’s negligent acts or omissions; (iii) damage to tangible personal property arising out of Provider’s negligent acts or omissions; (iv) alleged infringement of patent, copyright, trademark, trade secret or GLDC Initials: ______________ Customer Initials: ______________ Page 5 of 9 other intellectual property rights; (v) any claim by any individual retained by Provider related to allegations concerning unpaid wages or any other amounts or benefits owed to or on behalf of any said individual; or (vi) the failure of Provider to comply with the laws, rules, regulations, ordinances, statutes, codes and orders of any governmental or quasi-governmental or regulatory or administrative authority.(vii) except in which Customer, and its parents, subsidiaries, affiliated entities, and each of their respective officers, directors, executives, employees, agents, insurers, managers, partners, principals, licensees, and representatives, fail to enforce, secure and comply with required safety perimeters for show production provided in special event operations manual. b. By Customer. Customer shall defend at its expense, indemnify, and hold harmless, Provider, and its parents, subsidiaries, affiliated entities, and each of their respective officers, directors, executives, employees, agents, insurers, managers, partners, principals, licensees, and representatives, from and against all claims, including , fines, penalties, interest, damages, expenses, awards, costs, demands, liability, attorney’s fees, court costs, costs of appeal, and expert witness fees as a result of: (i) death or injury arising out of Customer negligent acts or omissions; (ii) damage to tangible personal property arising out of Customer’s negligent acts or omissions. c. Procedure. Each Party’s indemnification obligations under this section are conditioned upon the indemnified Party: (i) promptly notifying the indemnifying Party of any claim in writing, no later than thirty (30) days after actual knowledge of the claim; and (ii) cooperating with the indemnifying Party in the defense of the claim. The failure to give prompt written notice shall not, however, relieve the indemnifying Party of its indemnification obligations, except and only to the extent that the indemnifying Party forfeits rights or defenses by reason of such failure. Such notice by the indemnified Party shall describe the claim in reasonable detail, shall include copies of all material written evidence thereof, and shall indicate the estimated amount, if reasonably practicable, of the loss that has been or may be sustained by the indemnified party. In the event that a claim is brought, the indemnifying Party shall have the right and option to control the defense of such claim with counsel of its choice, provided however that the indemnified Party at its own expense may participate and appear on an equal footing with the indemnifying Party in the defense of any such claims. Provider shall not consent to judgment or concede or settle or compromise any claim without the prior written approval of Customer or vice versa by Customer to seek Provider approval, which approval shall not be unreasonably withheld. 17. Limitation of Liability. Except for a Party’s willful misconduct, gross negligence, a Party’s confidentiality obligations herein, and/or its indemnity obligations set forth herein, to which no limitation of liability or cap on damages shall apply, in no event shall either Party be GLDC Initials: ______________ Customer Initials: ______________ Page 6 of 9 liable for any indirect, special, incidental, consequential, or punitive damages, even if such Party has been advised of the likelihood of the occurrence of such damages or such damages are foreseeable. 18. Force Majeure. A Party's performance of its obligations hereunder shall be excused for any delay or failure resulting directly or indirectly from acts or conditions that are beyond the reasonable control of such Party, including any foreign or domestic embargo, product detention, seizure, act of God, fire, flood, storm, explosion, riot, strike, insurrection, continuance of war, or the passage or enactment of any law or ordinance, regulation, ruling or order (each a “Force Majeure Event”). Subject to the provisions herein, a Party’s performance of its obligations affected by Force Majeure Events will be suspended for the duration of such Force Majeure Event. If any Force Majeure Event prevents a Party’s performance for a period of thirty (30) days or more, either Party may terminate this Agreement without any further liability, except for any outstanding payments for obligations fulfilled by Party that are outstanding prior to the date of termination. 19. Compliance with Laws and Regulations. In providing services hereunder, the Provider shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the Customer to immediately terminate this Agreement. 20. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. 21. Data Practices. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Provider in performing any of the functions of the Customer during performance of this Agreement is subject to the requirements of the Data Practices Act and Provider shall comply with those requirements as if it were a government entity. All subcontracts entered into by Provider in relation to this Agreement shall contain similar Data Practices Act compliance language. Effective This 26th day of March, 2025. GLDC Initials: ______________ Customer Initials: ______________ Page 7 of 9 GREAT LAKES DRONE CUSTOMER: COMPANY, LLC: By: Matthew Quinn By: Ronald A. Case Its: Managing Member Its: Mayor By: Rick Getschow Its: City Manager GLDC Initials: ______________ Customer Initials: ______________ Page 8 of 9 Addendum A: Show Services Refund due to Weather Cancellation Terms Incorporation by Reference: These Reschedule Terms is an Addendum to the sUAS Light Show Service Agreement (“Agreement”). In the event that GLDC and Customer cancelled the original Show Services date due to inclement weather that did not meet the weather minimum requirements as defined in the Agreement, the parties have agreed to the following refund policy: - the Parties will in good faith work together to meet the following timelines: i. Customer agrees that a weather cancellation allots them three options that must be decided within 48 hours of the cancellation. ii. Option 1: A reschedule the following night at cost for additional travel and payroll. Provider will provide an estimate based on location and date provided of costs. iii. Option 2: A 20% refund of services fee after expenses are calculated of customer fees. Provider will provide a list of expenses incurred. iv. Option 3: Customer may reschedule the performance on another date at the cost of travel, payroll and any expenses required for production. Customer must provide a reschedule date within 60 days of cancelled performance or forfeit the ability to reschedule or to any refund. Provider will provide an estimate based on location and date provided of costs. All the items in this Addendum shall apply and be incorporated into the original Agreement: GREAT LAKES DRONE CUSTOMER: COMPANY, LLC: By: Matthew Quinn By: Ronald A. Case Its: Managing Member Its: Mayor By: Rick Getschow Its: City Manager GLDC Initials: ______________ Customer Initials: ______________ Page 9 of 9 City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.J. Department: Tyler Menden, Parks Construction Supervisor, Parks and Recreation ITEM DESCRIPTION Approve Change Order #1 for additional Class 5 base and geo textile fabric at Carmel Park Hard Court Project. REQUESTED ACTION Approve Change Order #1 for additional Class 5 base and geo textile fabric at the Carmel Park Hard Court Project in the amount of $24,100.00. SUMMARY Due to poor soil conditions in the area and the early failure of previous bituminous surfaces at Carmel Park, additional soil corrections are necessary. Bituminous Roadways will install a geotextile fabric over the existing sub-base, followed by the placement of 6 inches of Class 5 aggregate base. This added support will improve stability and help prevent premature failure of the new hard court bituminous surface. ATTACHMENTS Change Order #1 City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.K. Department: Parks and Recreation – Tyler Menden, Parks Construction Supervisor ITEM DESCRIPTION Award contract for the 2025 Round Lake – Hockey and Tennis parking lot reconstruction REQUESTED ACTION Move to: Award contract for the 2025 reconstruction of Round Lake – Hockey and Tennis parking lot reconstruction to Minnesota Roadways, Co. SUMMARY The Scope of this project is to remove the existing parking lot pavement and bituminous curbing. The area will then be re-graded, compacted and re-paved. Concrete curbing will replace the previous bituminous curbing. Following the construction of the hockey rink parking lot, there will be three painted badminton courts painted on the south side of parking lot. The remaining area will be striped for parking. Funding for the reconstruction of parking lots comes from the Capital Maintenance & Reinvestment funding under the Parks and Recreation Department. Bid Summary and Recommendation The summary of the bids submitted is as follows: Minnesota Roadways: $163,490.00 Northwest: $174,605.80 BKJ Excavating: $181,367.00 Bituminous Roadways: $187,524.90 ATTACHMENTS Form of Contract Exhibit A (rev. 6/2024) Construction Contract This Contract (“Contract”) is made on the 17th day of June, 2025, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Minnesota Roadways Co., a Minnesota Company (hereinafter "Contractor") whose business address is 4370 Valley Industrial Blvd. S. Shakopee, MN 55379. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for 2025 Round Lake Parking Lots Rehabilitation Project hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, contractor or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Time of Commencement and Completion. The Work to be performed under this Contract shall be commenced July 14th, 2025. The Work shall be completed by August 25th, 2025. 3. Compensation for Services. City agrees to pay the Contractor a fixed sum of $163,490.00 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. Standard Construction Contract (rev. 6/2024) Page 2 of 14 4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. c. Final Payment. Contractor’s request for final payment shall be accompanied by Contractor’s affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate from the Commissioner of Revenue shall satisfy this requirement. 5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. Standard Construction Contract (rev. 6/2024) Page 3 of 14 6. Project Manager and Staffing. The Contractor shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 7. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor’s expense. 8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. Standard Construction Contract (rev. 6/2024) Page 4 of 14 10. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 11. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor’s equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. 12. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City’s suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten (10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 13. City’s Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 14. City’s Right to Terminate Contract and Complete the Work. The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; Standard Construction Contract (rev. 6/2024) Page 5 of 14 f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten (10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor’s expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 15. Contractor’s Right to Terminate Contract. The Contractor may terminate this Contract upon ten (10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments due Contractor to insure the prompt and faithful performance of this Contract by Contractor and to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds Standard Construction Contract (rev. 6/2024) Page 6 of 14 shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. [BONDS ARE REQUIRED FOR A CONSTRUCTION CONTRACT THAT IS $175,000 OR MORE; THEY ARE OPTIONAL FOR ANY CONTRACT THAT IS LESS THAN $175,000] 17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 18. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a “responsible contractor” as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor’s and motor carrier’s compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 19. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall Standard Construction Contract (rev. 6/2024) Page 7 of 14 deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. Standard Construction Contract (rev. 6/2024) Page 8 of 14 d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except Worker’s Compensation Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All policies shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Contract. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverage’s required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate Standard Construction Contract (rev. 6/2024) Page 9 of 14 of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 21. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 22. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract (“Information”) shall become the property of the City, but Contractor may retain copies of such documents as records of the Standard Construction Contract (rev. 6/2024) Page 10 of 14 services provided. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 23. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 24. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 25. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 26. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 27. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 29. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to Standard Construction Contract (rev. 6/2024) Page 11 of 14 termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 31. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 33. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 34. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. Standard Construction Contract (rev. 6/2024) Page 12 of 14 35. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 36. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 37. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 38. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of the remainder of this Contract. Executed as of the day and year first written above. Standard Construction Contract (rev. 6/2024) Page 13 of 14 CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: ________________________________ Tom Underdahl, President Standard Construction Contract (rev. 6/2024) Page 14 of 14 EXHIBIT A Proposal/Scope of Work City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.L. Department: Parks and Recreation – Tyler Menden, Parks Construction Supervisor ITEM DESCRIPTION Award contract for the 2025 Staring Lake Park Hardcourt Resurfacing REQUESTED ACTION Move to: Award contract for the 2025 rehabilitation of Staring Lake Park – Basketball, Tennis and Pickleball courts to be resurfaced to ATE Recreation SUMMARY The Scope of this project is to pressure wash surface to remove dirt and debris, fill small cracks with elastomeric joint sealant, larger cracks to be filled with acrylic patch binder. Apply two coats of acrylic resurfacer and two coats of color. Funding for the resurfacing of Staring Lake Park hardcourts comes from the Capital Maintenance & Reinvestment funding under the Parks and Recreation Department. Bid Summary and Recommendation The summary of the bids submitted is as follows: ATE Recreation: $51,280.00 Court Surfaces and Repair: $66,875.00 Tennis West: $67,020.00 ATTACHMENTS Form of Contract Exhibit A (rev. 6/2024) Agreement for Contract Services This Agreement (“Agreement”) is made on the 17th day of June, 2025, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ATE Recreation, LLC, a Minnesota Company (hereinafter "Contractor") whose business address is 125 Woodland Rd. Suite 154, Delano MN, 55328. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for Staring Lake Park Hardcourt Resurfacing hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Effective Date and Term of Agreement. This Agreement shall become effective as of June 17th, 2025. [The Agreement shall continue for one (1) year thereafter, and automatically renew from year to year after expiration of said one year period except that this Agreement may be terminated at the end of any one (1) year period with sixty (60) days prior written notice from either party.] OR [The Work shall be completed by October 1st, 2025.] 3. Obligations of Contractor. Contractor shall conform to the following obligations: a. Contractor shall provide the materials and services as set forth in Exhibit A. b. Contractor and its employees will park in service areas or lots and use entries and exits as designated by City. Contractor’s personnel will contact the appropriate person (i.e. receptionist, maintenance personnel, security, etc,) immediately upon entering the building, and will sign in and out if required by City. c. Care, coordination and communication by Contractor is imperative so that guests and employees in the buildings are not disturbed or inconvenienced during the performance of the contracted services. d. Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. Standard Agreement for Contract Services (rev. 6/2024) Page 2 of 11 e. Contractor must honor the City’s request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. f. When necessary, Contractor’s personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. 4. City’s Obligations. City will do or provide to Contractor the following: a. Provide access to City properties as appropriate. b. Provide restroom facilities as appropriate. c. Remove and Reinstall Tennis and Pickleball nets. 5. Compensation for Services. City agrees to pay the Contractor [a fixed sum of $51,280.00] OR [an hourly sum of $0.00, with total payments made in each one year period not to exceed $51,280.00] as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6. Method of Payment. a. Contractor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. b. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. c. No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7. Project Manager. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. Standard Agreement for Contract Services (rev. 6/2024) Page 3 of 11 8. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- Standard Agreement for Contract Services (rev. 6/2024) Page 4 of 11 completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All policies shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j. Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration Standard Agreement for Contract Services (rev. 6/2024) Page 5 of 11 page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 10. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any Standard Agreement for Contract Services (rev. 6/2024) Page 6 of 11 loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 11. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12. Termination. a. This Agreement may be terminated at any time by either party for breach or non- performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non-performance of the other party (“notified party”) shall give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non-performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. b. Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability Standard Agreement for Contract Services (rev. 6/2024) Page 7 of 11 resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c. In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 14. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the Standard Agreement for Contract Services (rev. 6/2024) Page 8 of 11 provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19. Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will Standard Agreement for Contract Services (rev. 6/2024) Page 9 of 11 require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 28. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This provision will survive the completion or termination of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Agreement requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Standard Agreement for Contract Services (rev. 6/2024) Page 10 of 11 Agreement is subject to the requirements of the MGDPA and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Agreement. 30. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: _______________________________ Standard Agreement for Contract Services (rev. 6/2024) Page 11 of 11 EXHIBIT A Quote/Proposal/Scope of Work City Council Agenda Cover Memo Date: June 17, 2025 Section: Consent Calendar Item Number: VII.M. Department: Matt Bourne, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION Approve the Lease Extension for one year with Nathan Lovas and Autumn Brown Lovas for the Riley Lake Park Rental House. REQUESTED ACTION Approve the Lease Extension for one year with Nathan Lovas and Autumn Brown Lovas for the Riley Lake Park Rental House. SUMMARY The City has been renting the Riley-Jacques house at Riley Lake Park for many years. Nathan and Autumn Brown Lovas have been renting the house since 2011. Having someone in the house has allowed the City to gain revenue, but more importantly, has kept someone in the home caring for and protecting this historic site. Staff has purposely kept rent low compared to other rental properties because of the renter’s responsibility for the high cost of heating the home and the intensive care needed to maintain the home. The current lease extension reflects a 5% revenue increase over the prior year. ATTACHMENTS Lease Extension LEASE EXTENSION This Lease Extension (“Extension”), is made and entered into this 17th day of June, 2025 between the City of Eden Prairie (“Landlord”) and Nathan Lovas and Autumn Brown Lovas (“Tenants”). In consideration of the covenants and agreements contained herein, the parties agree as follows: 1. LEASE EXTENSION. The parties agree to extend for one additional year that certain Minnesota Standard Residential Lease between Landlord and Tenants for the property located at 9100 Riley Lake Road, Eden Prairie, MN 55347 (“Lease”). The Lease runs through June 30, 2025. This Extension will begin on July 1, 2025 for a term of 12 months. 2. MONTHLY RENT. Beginning July 1, 2025 the monthly rent amount due will be $730.00 per month. 3. RENTER’S INSURANCE. Tenant must procure and carry liability insurance and name the City as an additional insured for the term of this extension providing coverage in the minimum amount of Twenty Five Thousand Dollars ($25,000) Personal Property and Five Hundred Thousand Dollars ($500,000) Liability Limit. 4. ALL OTHER TERMS. All other terms of the Lease will remain in full force and effect for the duration of this Extension. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. LANDLORD: TENANTS: CITY OF EDEN PRAIRIE NATHAN LOVAS BY: _____________________________ Name: _________________________ ITS: ___________________________ AUTUMN BROWN LOVAS BY: Name: ________________________ ITS: ___________________________ _____________________________ City Council Agenda Cover Memo Date: June 17, 2025 Section: Public Hearings Item Number: VIII.A. Department: Community Development / Planning Julie Klima / Jeremy Barnhart ITEM DESCRIPTION This amendment adjusts the Metropolitan Urban Service Area (MUSA) boundary for several properties at Dell and Turnbull Roads. The adjustment adopts the Metropolitan Council’s (Met Council) records for the MUSA boundary, correcting an error in mapping. Additionally, the land use designation for the properties is adjusted, shifting the boundary between low density residential and rural to correspond to the MUSA boundary, with low density residential being north of the MUSA boundary line. REQUESTED ACTION Move to: • Close the Public Hearing; and • Adopt a Resolution for a Guide Plan Change from Rural to Low Density Residential on 6 acres SUMMARY During the review of the sewer extension permit for the Dell Road Project, the Met Council noted a discrepancy with the MUSA boundary as shown on our maps, versus the boundary on their maps. Seven properties to receive sanitary sewer services were outside of the MUSA boundary. A property must be within the MUSA boundary to receive sanitary sewer services. This amendment adopts the Met Council’s boundary. With the adjustment of the MUSA boundary, an adjustment of the guided land use is necessary, to ensure that land within the boundary is guided low density residential and the areas outside the boundary are guided rural. Notices have been provided to the property owners impacted by the sewer extension. During the Planning Commission meeting one resident had questions about the project, but did not share concerns with the amendment as proposed. ATTACHMENTS Resolution Land Use Map Planning Commission Staff Report Planning Commission Minutes CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-_____ A RESOLUTION AMENDING THE COMPREHENSIVE MUNICIPAL PLAN WHEREAS, the City of Eden Prairie has prepared and adopted the Comprehensive Municipal Plan (“Plan”); and WHEREAS, the Plan has been approved by the Metropolitan Council and was placed into effect on October 1, 2019; and WHEREAS, the City of Eden Prairie proposes to amend the Comprehensive Guide Plan adjusting the Metropolitan Urban Service Area boundary and the land use of 6 acres from Rural to Low Density Residential, as illustrated on Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie, Minnesota, hereby adopts the amendment of the Plan based on the maps attached as Exhibit A and the staff report dated June 17, 2025 and subject to Metropolitan Council approval. ADOPTED by the City Council of the City of Eden Prairie this _____ day of ______, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk EXHIBIT A PROPOSED COMPREHENSIVE PLAN AMENDMENT \ l=========!i '================f.lyin-9:eloud:Dr.1 edenprairie.org 0 2,000 4,000 Feel � EP MUSA Line -EP MUSA Line Guideplan_Aspire Rural Low Density Residential Parks & Open Space 10020 9989 9993 9995 9997 9998 9999 9991 9980 Current MUSA Line and Guide Plan Land Use edenprairie.org 0 2,000 4,000 Feel c-==----=----===Turnbull Rd-- � Proposed MUSA Adjustment Met Council MUSA Line C> Proposed MUSA Adjustment c:::t Met Council MUSA Line EP MUSA Line Guideplan_Aspire -EP MUSA Line Rural Low Density Residential Parks & Open Space Proposed MUSA Line and Guide Plan Land Use 9980 10020 9989 9993 9995 9997 9998 9999 9991 Planning Commission Agenda Cover Memo Date: May 27, 2025 Location: Dell Rd/ Turnbull Rd Subject: Comprehensive Plan Amendment From: Jeremy Barnhart, City Planner Applicant: City of Eden Prairie ITEM DESCRIPTION This amendment adjusts the Metropolitan Urban Service Area (MUSA) boundary for several properties at Dell and Turnbull Roads. The adjustment adopts the Metropolitan Council’s records for the MUSA boundary, correcting an error in mapping. Additionally, the land use designation for the properties is adjusted, shifting the boundary between low density residential and rural to correspond to the MUSA boundary, with low density residential being north of the MUSA boundary line. REQUESTED ACTIONS • Comprehensive Plan Amendment for MUSA boundary line adjustment and from Rural to Low Density Residential on 6 acres over 8 properties BACKGROUND COMPREHENSIVE PLAN AMENDMENT During the review of a routine sewer extension permit as part of the Dell Road improvement project, it was noted that several of the parcels are not within the MUSA boundary. A property must be within the MUSA boundary to receive sanitary sewer services. The MUSA boundary observed by the City of Eden Prairie differs from that observed by the Metropolitan Council. This discrepancy impacts the 9 parcels illustrated below. Staff report – Comprehensive Plan Amendment – Dell Rd May 27, 2025 Page 2 The maps below show the existing land use (yellow is low density residential, rural is light green) and the existing MUSA boundary (brown line). The proposed MUSA line is shown in orange; this line corresponds to the MUSA boundary observed by and on record with the Met Council. Current MUSA and Land Use Staff report – Comprehensive Plan Amendment – Dell Rd May 27, 2025 Page 3 Proposed MUSA and Land Use This amendment does not support or represent a plan for additional development in the area. Protections for the bluff and other sensitive environmental features remain. This amendment corrects inaccurate information regarding the MUSA boundary, and the land use changes reflect this adjustment. NEIGHBORHOOD MEETING AND RESIDENT INPUT Letters were sent to the impacted property owners prior to the public hearing notices. To date no comments or questions have been received. STAFF RECOMMENDATION Staff recommends approval of the Comprehensive Plan Amendment as presented. UNAPPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION TUESDAY, MAY 27, 2025 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Frank Sherwood, Andrew Pieper, Ed Farr, Trisha Duncan, Robert Taylor, Dan Grote, Charles Weber; Phou Sivilay CITY STAFF: Jeremy Barnhart, City Planner; Carter Schulze, City Engineer; Matt Bourne, Manager of Parks and Natural Resources; Kristin Harley, Recording Secretary I. CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:11 p.m. II. PLEDGE OF ALLEGIANCE – ROLL CALL Commission members Kirk and Grote were absent. III. APPROVAL OF AGENDA MOTION: Taylor moved, seconded by Sherwood to approve the agenda. MOTION CARRIED 7-0. IV. MINUTES MOTION: Taylor moved, seconded by Duncan to approve the minutes of April 28, 2025. MOTION CARRIED 7-0. V. PUBLIC HEARINGS A. DELL ROAD MUSA LINE BOUNDARY (2025-05) • Amendment to Comprehensive Plan adjusting the Municipal Urban Service Area (MUSA) boundary and updating the land use designations within the MUSA boundary for nine properties along Dell Road and Turnbull Road. Barnhart presented the staff report. The City initiated this Comprehensive Plan amendment in two parts: one, a MUSA boundary change, and two, a land use PLANNING COMMISSION MINUTES May 27, 2025 Page 2 change. The southwest corner of Eden Prairie recently approved the Marshall Gardens project, which included improving Dell Road with the extension of a sanitary sewer. Portions of this property were not located within this MUSA boundary. A MUSA boundary was an area with the City identifying those properties that could receive sanitary sewer service. Barnhart displayed the current boundary showing the eight or nine zoned low- density residential parcels affected. The amendment proposed to adjust the boundary by adopting the Metropolitan Council’s boundary, indicated by the yellow line on the image. This was a “housekeeping” measure, which intended to set the stage for future sanitary sewer service; however, this was not an automatic utility installation, which would have to be initiated by the property owners. Beyond the study area, to the west and the east, the boundary follows an old contour line, which would be corrected in the Comprehensive Plan update in 2027-2028. Staff recommended approval. Duncan asked for and received confirmation this boundary bordered neither Chanhassen nor Chaska and did not reflect the municipal City boundary of Eden Prairie. Duncan asked for and received confirmation this was not a connecting action to the sewer, and the homeowner had the option not to, given a suitable septic system. Pieper asked why the MUSA boundary did not follow the property lines, and Barnhart replied there was a significant grade change from north to south, and the bluff had not been defined as a part of the sewer improvement system. This was neither a property map nor a topographical map. Taylor asked for and received confirmation the connection to the sewer line would be at the homeowner’s expense. Duncan asked for and received confirmation this change would not require a zoning change. Tim McGlaughlin, resident at 9999 Dell Road, asked if the map indicated where the sewer lines would be replaced (i.e., if the MUSA line was the sewer utility line). He expressed conditional support for the Comprehensive Plan change and the improvement of Dell Road. Barnhart explained the lines did not represent where the sewer lines would be placed. He explained the MUSA boundary was the current proposal; the sewer line development would be a future permit. The land use guidance north of the line would remain low-density residential. The developability of the parcels was independent of the boundary map; grades, wetlands, et cetera, would determine how each parcel could be developed. This was not a detailed development proposal, but a general boundary proposal. PLANNING COMMISSION MINUTES May 27, 2025 Page 3 MOTION: Duncan moved, seconded by Sherwood to close the public hearing. Motion carried 7-0. Pieper asked for and received clarification of where the sewer lines could be run. Duncan asked for and received confirmation the MUSA boundary indicated the boundary served by the Metropolitan Council. MOTION: Farr moved, seconded by Taylor to recommend approval of the Amendment to the Comprehensive Guide Plan adjusting the Municipal Urban Service Area (MUSA) boundary and updating the land use designations within the MUSA boundary for nine properties along Dell Road as recommended by staff and as represented in the May 27, 2025, staff report. Motion carried 7-0. PLANNERS’ REPORT MEMBERS’ REPORTS Barnhart stated there would be single-item agendas coming in the summer. VI. ADJOURNMENT MOTION: Taylor moved, seconded by Sivilay to adjourn. Motion carried 7-0. The meeting was adjourned at 7:42 p.m. City Council Agenda Cover Memo Date: June 17, 2025 Section: Public Hearing Item Number: VIII.B. Department: Community Development / Planning Julie Klima / Beth Novak-Krebs ITEM DESCRIPTION The request is for approval of a Certificate of Appropriateness (COA) and Site Plan to construct a 165 square foot building addition onto the Dorenkemper structure located in Riley Lake Park. The improvements make the adaptive reuse of the structure possible. REQUESTED ACTION Move to: • Close the public hearing; and • Adopt the Findings of Fact and approve the Certificate of Appropriateness 2025-01-0010 for a building addition onto the Dorenkemper structure. • Adopt a resolution for a Site Plan Review SUMMARY The Dorenkemper structure is located in Riley Lake Park near the Riley Jaques Barn and house. The Dorenkemper structure was originally built in the 1850’s at 18925 Pioneer Trail. In 2002, the structure was moved to Riley Lake Park and restored in 2006. On December 1, 2015, the house was formally designated as a local Heritage Preservation Site. Site boundaries are coextensive with those of the Riley-Jacques Farmstead Heritage Preservation Site. The City has been coordinating with an Eden Prairie resident to use the structure as an independent bookstore. Any adaptive reuse would require updates to the structure, including updated electrical, water service, sanitary sewer service and HVAC. In 2024 water and sanitary sewer service was extended to the structure to facilitate adaptive reuse. Other improvements include adding a restroom and a mechanical room for the HVAC systems. The building addition is 165 square feet and is proposed on the south side of the building off the kitchen. The exterior appearance will match the existing character and exterior materials of the home. The building addition requires approval of a Certificate of Appropriateness. At its May 19, 2025 meeting the Heritage Preservation Commission (HPC) reviewed the Certificate of Appropriateness (COA) request and recommended approval. Findings of Fact The Heritage Preservation Commission (HPC) recommended to the City Council the following Findings based on criteria in City Code, Section 11.38, Subd. 8. A., Criteria for Alteration of Historic Preservation Sites and Subd. 8. C., Criteria for Certificate of Appropriateness: • The adaptive reuse of the structure requires the addition of a restroom and mechanical room. The proposed addition will be located on the south side of the structure. The bookstore does not require extensive modification of the structure. The proposed building addition is minimal, only 165 square feet. The historic nature of the home will add to the ambiance of the adaptive reuse. The plans do not include modifications beyond what is absolutely necessary. • The building addition, including siding and windows, will be constructed to match the overall exterior appearance of the building, maintaining the historic appearance and character of the building. The building addition is not being added to the one-and-one-half story hewn logcore portion of the home. The logcore will remain intact. • A notice of public hearing was published in the newspaper on June 5, 2025. • Proper notice was given to property owners within 500 feet of the site. • The COA application and related documents were provided and reviewed by the HPC. • The application meets the Secretary of The Interior’s Standards, and the specific Criteria in City Code, Section 11.38, Subd. 8. A., Criteria for Alteration of Historic Preservations Sites, and Subd. 8. C., Criteria for Certificate of Appropriateness. ATTACHMENTS Location Map Findings of Fact Resolution for Site Plan Review Unapproved HPC Minutes 05-19-25 1 Riley Lake Park Dorenkemper House Lake Riley TO: Heritage Preservation Commission FROM: Beth Novak-Krebs, Staff Liaison for HPC DATE: May 19, 2025 PROJECT: COA – 2025-01-0010 Findings of Fact Recommendation Building Addition REQUEST AND BACKGROUND The Dorenkemper house located at 9090 Riley Lake Road was designated a Heritage Preservation Site on November 17, 2015. The City is proposing to construct an addition onto the building to accommodate a restroom and mechanical room so the building can support an adaptive reuse. As a Heritage Preservation Site, a Certificate of Appropriateness (COA) is required to change the exterior appearance. Any proposed change, addition or alteration to a building, structure or site must meet the Secretary of the Interior’s Standards and Guidelines for Historic Preservation Projects. After considering the recommendation from the Heritage Preservation Commission, the City Council will hold a public hearing and has final approval of the COA. 2 The request for a Certificate of Appropriateness seeks approval of the following: construction of an approximately 165 square-foot building addition onto the south side of the building just off the kitchen. The City owns the house and the property. The house was built in the 1850’s and it was originally located at 18925 Pioneer Trail. The house was moved to Riley Lake Park in 2002. The house consists of two connected structural units: a one-and-one-half story hewn logcore and a one-story balloon-framed kitchen wing addition. The core of the house is a single-pen log structure made of eight courses of stacked hardwood timbers laid horizontally and fastened together with interlocking V-notches at the corners. The house was restored in 2006 and is in an excellent state of preservation. Location of proposed addition 3 The building addition is proposed to be located at the end of the one-story portion. The addition is 8’ by 20’ 9” which is 165 square feet. The addition will include a restroom and a mechanical room. The addition is designed to match the exterior appearance of the building. The roofline, building material, and window will blend with the existing building. The house is currently used as a museum of sorts with much of the original furniture. The Historical Society provides tours of the home. The house is open to the public during events such as Harvest to Halloween and Picnics in the Park. For several years, the City Council and the Heritage Preservation Commission have been discussing ideas for increasing awareness of the house and its history and possible adaptive reuse. Ideas have included an ice cream parlor, restaurant, coffee shop or a local small business. Until recently, adaptive reuse was limited because the house has no running water, 4 no restrooms, no heat and limited electricity. In 2024, sanitary sewer and water lines were extended to the house and the electrical panel has been upgraded in preparation of future adaptive reuse. The proposed improvements include HVAC for heat and air conditioning and a restroom. The adaptive reuse being proposed for the house is an independent bookstore. The bookstore operator/owner wants to provide a cosey atmosphere where customers will relax, explore books and have meaningful experiences. The owner is planning to keep some of the furniture in the home and she intends to respect the history of the home. The owner of the bookstore will lease the house from the City. The application for the Certificate of Appropriateness pertains to the improvements to the structure. A Conditional Use Permit application will be forthcoming for the adaptive reuse of the home. The Conditional Use Permit requires approval by both the Heritage Preservation Commission and the City Council. FINDINGS OF FACT • The proposed building addition and the building materials are found to meet general preservation standards applicable to this application request. The Heritage Preservation Commission may wish to adopt and recommend to the City Council the following Findings, based on the criteria in City Code, Section 11.38, Subd. 8. A., Criteria for Alteration of Historic Preservation Sites and Subd. 8. C., Criteria for Certificate of Appropriateness. C.1. Every reasonable effort shall be made to provide a compatible use for the property which requires minimal alteration of the buildings, structure, or site and its environment, or to use the property for its originally intended purpose. The adaptive reuse of the structure as an independent bookstore requires the addition of a restroom and mechanical room for the HVAC. The proposed addition will be located on the south side of the kitchen. The bookstore does not require extensive modification of the house. The proposed building addition is only 165 square feet. The historic nature of the home will add to the ambiance of the bookstore. The plans do not include modifications beyond what is absolutely necessary. C.2. The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal of any historic material or distinctive features should be avoided when possible. When the building was restored, the exterior was clad with horizontal weatherboard siding and the roofs were covered with cedar shingles. The building addition will be constructed to match the overall appearance of the building, maintaining the historic 5 appearance and character of the building. The building addition is not being added to the one- and-one-half story hewn logcore. The logcore will remain intact. The addition will be constructed off the end of the one-story balloon-framed kitchen wing. The building addition does not radically change, obscure, or destroy character-defining spaces, materials, features, or finishes. Although the building was moved, its current environment is reminiscent of a farmstead. The house is a nineteenth century farm dwelling and is located in an area of the park with open fields, adjacency to the Riley Jaques barn, and a view of the lake. The building addition will not impact the characteristics of its location. C.3. All buildings, structures and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be avoided. The building addition will maintain the current appearance of the house. The pattern of fenestration will be maintained. The existing roofline over the kitchen will be maintained. The building materials will match the existing house. C.4. Changes which have taken place in the course of time are evidence of the history and development of a building, structure or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected. Not applicable. C.5. Distinctive stylistic features or examples of skilled craftsmanship which characterizes a building, structure, or site shall be treated with sensitivity. The building will continue to look like a farmhouse. The addition does not impact the logcore of the home, and the exterior treatments will match the existing character. C.6. Deteriorated architectural features shall be repaired rather than replaced, whenever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture, and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical, or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other buildings or structures. The building addition will maintain the current appearance of the house. C.7. The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage historic building materials shall not be undertaken. 6 Not applicable. C.8. Every reasonable effort shall be made to protect and preserve archaeological resources affected by, or adjacent to, any acquisition, stabilization, preservation, rehabilitation, restoration or reconstruction project. There are no known archeological resources near the house. C.9. The Commission and the Council shall also consider, when appropriate, the Secretary of The Interior’s Specific Standards for Preservation Projects. The Secretary of The Interior’s Standards for The Treatment of Historic Properties and Guidelines for The Treatment of Cultural Landscapes were considered in the review of this application. STAFF RECOMMENDATION Staff recommends approval of the application as submitted. RECOMMENDED MOTION The Heritage Preservation Commission has found that the building addition as submitted by the City of Eden Prairie, meets the general preservation and rehabilitation standards and recommends the City Council approve COA 2025-01-0010. DISCLAIMER: The City of Eden Prairie does not warranty the accuracy nor the correctnessof the informationcontained in this map. It is your responsibility to verify the accuracyof this information. In no event will The City of Eden Prairie be liable for any damages,including loss of business, lost profits, business interruption, loss of business informationor other pecuniary loss that might arise from the use of this map or the information itcontains. Map information is believed to be accurate but accuracy is not guaranteed.Any errors or omissions should be reported to The City of Eden Prairie. *Any aerial photography and parcel geometry was obtained from Hennepin County and allusers are bound by the express written contract between Hennepin County and the Cityof Eden Prairie. Scale:1:3,600 ² Addresses Parcels 0 300 ft Certificate of Appropriateness - DorenkemperCertificate of Appropriateness - Dorenkemper Dorenkemper House LAKE RILEY Riley Park CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-____ A RESOLUTION GRANTING SITE PLAN APPROVAL FOR A BUILDING ADDITION ONTO THE DORENKEMPER STRUCTURE BY THE CITY OF EDEN PRAIRIE WHEREAS, City of Eden Prairie, has applied for Site Plan approval for a building addition onto the Dorenkemper structure to allow adaptive reuse of the home; WHEREAS, the Dorenkemper structure is designated as a Heritage Preservation Site and is located in the Parks and Open Space Zoning District; and WHEREAS, any alteration to the structure requires approval of a Certificate of Appropriateness with associated plans; and WHEREAS, the Heritage Preservation Commission reviewed an application for a Certificate of Appropriateness and associated site plans at its May 19, 2025 meeting and recommended approval by the City Council; and WHEREAS, the City Council has reviewed the application for the Certificate of Appropriateness and associated site plans at a public hearing at its June 17, 2025 meeting. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, that site plan approval for property legally described in Exhibit A attached hereto is granted to the City of Eden Prairie, subject to the Findings of Fact approved by the Council for the Certificate of Appropriateness and associated site plans. ADOPTED by the City Council of the City of Eden Prairie this 17th day of June, 2025. ____________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk EXHIBIT A Site Plan The property for which the Site Plan Review is requested includes only the Dorenkemper building, which is depicted on Exhibit B attached hereto (the “Property”). The Property is contained with the larger property legally described as follows: Outlots “AA” and “BB” Bearpath Addition, Hennepin County, Minnesota together with that part of Government Lot 2 and that part of the Northwest 1/4 of the Southeast 1/4 Section 19, Township 116, Range 22 described as follows: Beginning at the most Easterly corner of said Outlot “BB” Bearpath Addition; Thence N 89°09'04" E 156.91 feet; Thence S 24° 43'56" E 401.90 feet; Thence S 54°15'39" W 701.44 feet more or less to the shore of Riley Lake; Thence Northerly along the shore 610.00 feet more or less to the Southwest corner of Outlot “AA;” Thence N 51°45'37" E along the Southeasterly line of Outlot “AA” and its extension to a point on the Southerly line of Outlot “BB” 103.00 feet more or less; Thence N 71°41'24" E 417.00 feet to the point of beginning. EXHIBIT B RILEY LAKE PARK Riley Jacques Barn Riley Jacques Farmhouse DORENKENPER STRUCTURE UNAPPROVED MINUTES EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION THURSDAY, MAY 19, 2025 7:00 P.M. Meeting Heritage Rooms, City Hall HPC COMMISSION MEMBERS: Steve Schumacher (Chair); Paul Thorp (Vice-Chair); Rod Fisher; George Maxwell; Robert Bowes; Andy Ludowese; Catherine Lau, Prima Sisinni, Lisa Rude COMMISSION STAFF: Beth Novak-Krebs, Staff Liaison Kristin Harley, Recording Secretary STUDENT MEMBERS: Nico Allen, Kadie Crider, Jacob Holje, Hardhik Kommalapati, Amuktha Pothamsetti, Annika Rice I. CALL TO ORDER/ROLL CALL Chair Schumacher called the meeting to order at 6:59 p.m. Commission members Lau, Bowes, Ludowese, and Rude were absent. Student members absent were Holje, Kommalapati, and Pothamsetti. II. READING OF LAND ACKNOWLEDGEMENT STATEMENT Allen read the land acknowledgement statement. III. APPROVAL OF AGENDA MOTION: Fisher moved, seconded by Maxwell to approve the agenda. Motion carried 5-0. IV. APPROVAL OF MINUTES MOTION: Maxwell moved, seconded by Thorp to approve the minutes of the April 17, 2025 joint meeting with the EP Historical Society (amended to correct the spelling of Gordon Stodola’s name on page 3), and the minutes for the April 21, 2025, regular meeting. Motion carried 5-0. V. NEW BUSINESS A. REVIEW AND CONSIDER RECOMMENDING THE COUNCIL APPROVE A CERTIFICATE OF APPROPRIATENESS TO CONSTRUCT EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION May 19, 2025 Page 2 AN ADDITION ONTO THE DORENKEMPER HOUSE (SEE FINDINGS OF FACT). (MACDONALD AND MACK TO PRESENT PLANS) Novak-Krebs introduced Todd Grover of MacDonald and Mack, who displayed a PowerPoint and explained the addition. Novak-Krebs explained in the Ordinance there were certain criteria to be answered required for the Certificate of Appropriateness, which were answered by what was termed a Finding of Fact. Grover explained the Dorenkemper House was part of a larger historic site at Riley Lake Park, and a newer crawlspace was constructed beneath the house when it was move to this site in 2002. The City wished to explore the feasibility of adaptive reuse as a bookstore. MacDonald and Mack assessed the general condition, which was good, requiring only some maintenance. The T-shaped addition had a complicated roof. Grover explained the location of the proposed addition and displayed several views of the interior. The intention was to add an addition to the south side. Bookstore shelving, reading rooms, a checkout area, an ADA-compliant restroom, and mechanicals would be added, with the mechanicals in the crawlspace. The furniture would be removed, the addition added, and both floors utilized for the bookstore. Grove displayed the existing and future footprints and elevations. A deck might be added to the front yard and toward the lake. A structural engineer assessed the house for loading requirements and found the previous restoration had actually shored up the second floor, to a capacity of 80 pounds per square foot. However, the second floor would be limited to 15 people per City Code. The first floor required extra support to accommodate 100 pounds per square foot. These changes would be invisible. The water and sewer have been extended to the house. The existing heating was being assessed. If need be, it would be replaced. Packaged food might also be sold. The intention was to use a light touch to update the site for use and all siding and the (newer) stonework would be replicated. The roof did not need to be repaired (having been recently replaced) but the roof of the addition would have to be matched to the original wooden shingles. Thorp pointed out a section of the roof that needed to be repaired. Grover replied this had been a part of the discussion. Other addition configurations had been explored, and this was the most viable option. The chimney would remain, but the wood stove would probably be removed. Being there were certain Code requirements for the restroom, it would have a tile floor and surrounds (probably a subway tile), an ADA-compliant sink and toilet that would be appropriate, but not “look historic.” The stairs did not meet modern Code, and another handrail might need to be added. It could limit the use of the second floor. Parking would be shared with the EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION May 19, 2025 Page 3 neighboring barn, which other options being explored in the future. The hope was to attract residents walking around the lake. The bookstore would be open year- round, with the owner partnering with stargazing and other outdoor activities. The wall construction unfortunately would not be matched other than the footings. Contemporary wood framing would be used but could be closely matched. This was not an original part of the building. Fire suppression would not be necessary. Thorp emphasized the need for flexibility in case the bookstore was not successful. Grover replied this would be a low-impact use. The location of the restroom would contribute to the site’s adaptability. The timeline involved a summer groundbreaking. Rick Clark anticipated construction completed by fall. The bookstore operator would like to move into the house in January of 2026 and open that spring. MOTION: Schumacher moved, seconded by Maxwell to recommend to the City Council approval the COA and the addition to the Dorenkemper House as presented by MacDonald and Mack. Motion carried 5-0. Schumacher suggested the bookstore could debut the book being written for Eden Prairie history. B. STUDENTS PRESENT THEIR VIDEO OF THE SMITH, DOUGLAS, MORE HOUSE The student representatives presented the video, and the commission members thanked them for their exemplary efforts. Novak-Krebs announced this would be presented at the annual Commission Banquet on May 22, 2025 and linked on the HPC website as well as on social media. C. RIBBON CUTTING FOR THE FLYING RED HORSE Novak-Krebs announced the event would be held Tuesday, June 17 at 4:00 p.m. VI. OLD BUSINESS VII. REPORTS OF SUBCOMMITTEES A. NATIVE AMERICAN HISTORY OUTREACH Novak-Krebs announced the City was working on the professional services agreement, with Paul Maravelas and Zack Mohlis. Media insurance was required for phase two. The cost would be $17,300.00 . It is still the plan to apply for a Legacy Grant for preparing the manuscript. The preapplication was due in July, with the final application due in September. EDEN PRAIRIE HERITAGE PRESERVATION COMMISSION May 19, 2025 Page 4 B. NEW HERITAGE PRESERVATION SITE DESIGNATIONS C. RENOVATION/MAINTENANCE DEVELOPMENT D. DOCUMENTATION/HISTORICAL RECORDINGS/OUTREACH IX. REPORTS OF COMMISSION AND STAFF X. REPORTS OF HISTORICAL SOCIETY Thorp announced Sisinni was both a new commission member and a new member of the Historical Society. $3,400 was raised at the Vintage Sale, and the Historical Society Annual Meeting was well attended. The video would be available online. Sisinni stated many of the attendees at the Vintage Sale were first-time visitors to the Cummins Phipps Grill House. The Historical Society Picnic would be held June 4 at the Cummins Phipps Grill House at 3:30 p.m. A Picnic on the Farm event would be held in front of the Dorenkemper House on July 16. On July 27 the Historical Society would have a table at PeopleFest. September 9 was the 100th anniversary of Camp Edenwood. An event is being planned at the camp. Thorp and Kathie Case met with the new Santa, who would begin in November. XI. FYI ITEMS Fisher reminded the commission members of a past suggestion of holding commission meetings at historic locations. IV. NEXT MEETING The next HPC meeting will be held on Monday, June 16, 2025 at 7:00 p.m. at the Heritage Rooms, City Hall. V. ADJOURNMENT MOTION: Maxwell moved, seconded by Fisher to adjourn. Motion carried 8-0. The meeting was adjourned at 7:51 p.m. DISCLAIMER: The City of Eden Prairie does not warranty the accuracy nor the correctnessof the informationcontained in this map. It is your responsibility to verify the accuracyof this information. In no event will The City of Eden Prairie be liable for any damages,including loss of business, lost profits, business interruption, loss of business informationor other pecuniary loss that might arise from the use of this map or the information itcontains. Map information is believed to be accurate but accuracy is not guaranteed.Any errors or omissions should be reported to The City of Eden Prairie. *Any aerial photography and parcel geometry was obtained from Hennepin County and allusers are bound by the express written contract between Hennepin County and the Cityof Eden Prairie. Scale:1:3,600 ² Addresses Parcels 0 300 ft Certificate of Appropriateness - DorenkemperCertificate of Appropriateness - Dorenkemper Dorenkemper House LAKE RILEY Riley Park City Council Agenda Cover Memo Date: June 17, 2025 Section: Public Hearings Item Number: VIII.C. Department: Community Development / Planning Julie Klima / Jeremy Barnhart ITEM DESCRIPTION The City initiated a Comprehensive Plan Amendment for approximately 57 acres currently owned by Danfoss Energy Solutions, re-guiding the property from Industrial Flex Tech and Office to Mixed Use. REQUESTED ACTION Move to: • Close the Public Hearing; and • Adopt a Resolution for a Guide Plan Change from Industrial Flex Tech to Mixed Use on 40.31 acres and from Office to Mixed Use on 17.31 acres SUMMARY This City initiated Comprehensive Guide Plan Amendment changes the guiding land use for 3 parcels owned by Danfoss from Industrial Flex Tech and Office to Mixed Use. Looking long term, mixed use offers more flexibility and allows for certain city goals to be satisfied, including destination retail, services, and housing. The parcels are well situated, with visibility from Highway 5, and access from Mitchell Rd, Technology Dr, and Highway 212, (via Wallace Rd). The parcels are a short walk from the Southwest Light Rail Station, and there is a trail along the south and east property lines. Additional analysis can be found in the Planning Commission staff report, attached. The Planning Commission reviewed the proposal at its meeting on June 9, 2025. Representatives of Danfoss spoke, and voiced concerns with Mixed Use over the entire property, in part due to concerns with potential delay in the sale of their property for development, or the potential for ‘spooking’ potential buyers of the industrial buildings. When asked, Danfoss did not offer a compromise solution to these concerns. After discussion, the Planning Commission recommended approval with a vote of 7-1. ATTACHMENTS Resolution Land Use Map Planning Commission Staff Report Planning Commission Minutes CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025-____ A RESOLUTION AMENDING THE COMPREHENSIVE MUNICIPAL PLAN WHEREAS, the City of Eden Prairie has prepared and adopted the Comprehensive Municipal Plan (“Plan”); and WHEREAS, the Plan has been approved by the Metropolitan Council and was placed into effect on October 1, 2019; and WHEREAS, the City of Eden Prairie proposes to amend the Comprehensive Guide Plan adjusting the land use from Industrial Flex Tech to Mixed Use on 40.31 acres, and from Office to Mixed Use on 17.31 acres, as illustrated on Exhibit A. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie, Minnesota, hereby adopts the amendment of the Plan based on the maps attached as Exhibit A and the staff report dated June 17, 2025 and subject to Metropolitan Council approval. ADOPTED by the City Council of the City of Eden Prairie this _____ day of ______, 2025. ___________________________ Ronald A. Case, Mayor ATTEST: ___________________________ David Teigland, City Clerk EXHIBIT A PROPOSED COMPREHENSIVE PLAN AMENDMENT Planning Commission Agenda Cover Memo Date: June 9, 2025 Location: West Of Mitchel Rd, North of Technology Drive, south of Highway 5 Subject: “Danfoss” Comprehensive Plan Amendment From: Jeremy Barnhart, City Planner Applicant: City of Eden Prairie ITEM DESCRIPTION The City is initiating a Comprehensive Plan Amendment for approximately 57 acres currently owned by Danfoss Energy Solutions, re-guiding the property from Industrial Flex Tech and Office to Mixed Use. REQUESTED ACTIONS • Comprehensive Plan Amendment from Industrial Flex Tech to Mixed Use on 40.31 acres • Comprehensive Plan Amendment from Office to Mixed Use on 17.31 acres BACKGROUND The subject properties are three parcels currently owned by Danfoss Energy Solutions, totaling 57.66 acres. The properties are located north of Technology Drive and west of Mitchell Road. They are guided Industrial Flex Tech and Office in ASPIRE 2040, based in part on the active and historic use of the properties at the time. Danfoss has announced plans to sell the property for redevelopment. The redevelopment potential of 57 acres in the heart of a developed community is rare, and the City has a unique opportunity to evaluate the subject area for their highest and best uses for the next several decades. Characteristics observed in the properties include excellent visibility from Highway 5, access from Mitchell Road, Technology Drive, and Highway 212 (via Wallace Rd). The property is approximately ¾ of a mile from Southwest Light Rail Station, and an existing trail and sidewalk network provides additional transportation options. There are a number of wetlands and ponds within the properties. The Mixed Use Land Use category was established in ASPIRE 2040 and provides for a mix of uses outside of the TOD and Town Center areas. The Mixed Use designation anticipates 20-25% of an area to be used for retail/commercial, 5-15% for office uses, and 65-70% residential. Other areas guided Mixed Use are Eden Prairie Center and Flying Cloud Commons. This mix of land uses is Staff report – Danfoss Comprehensive Plan Amendment June 9, 2025 Page 2 compatible with community goals of additional retail, including destination retail, and housing. The proximity to the highway network and the light rail station support those land uses as well. Systems Impacts Using the midpoint of the land use ranges anticipated in the Mixed Use land use designation, about 11 acres could be expected for the commercial uses, 5 acres for office uses, and 33 acres for residential uses. The remaining acres are wetlands, ponds, or floodplain. Assuming an overall FAR of .2 for the commercial and office uses, 95,000 and 42,000 sq ft of retail and office, respectively, are anticipated. The Mixed Use designation assumes a density range of between 40-75 units per acre. The Met Council uses the mid-point of the density range, or 57.5 units per acre, when analyzing impacts to metro systems. Applying this 57.5 units per acre to the 33 acres identified previously, results in potentially 1,889 residential dwelling units. It is important to note that redevelopment of the property, at the scale suggested by the Comprehensive Plan, would likely require an Environmental Assessment Worksheet, where the impacts to traffic, water, sanitary sewer, storm water, etc., would be examined in greater detail. This would occur concurrent with review of a redevelopment proposal. At the Comprehensive Planning level, the city reviewed the potential land use change to understand impacts on municipal systems and services. Housing The City has an inclusionary housing ordinance, which requires a certain percentage housing units to be affordable, depending on the rate of affordability offered. Introducing residential uses to the property would help support the city’s goal of affordable housing. Transportation Development of the parcels using the mixed use assumptions would significantly increase transportation demand, to 18,000 trips per day. No direct access onto Highways 5 and 212 are acknowledged; the distribution of this traffic to Wallace Road, Technology Drive, and Mitchell Road will be carefully reviewed as part of any development proposal. Both MnDOT and Hennepin County have commented on the proposed land use amendment, with concerns primarily related to storm water intrusion. Parks/ Trails The nearest regional park or trail is the Minnesota River Bluffs Regional Trail. Access to that trail is approximately ½ mile away, north of Highway 5. Residential development on this property will likely add users of the trail, but development or redevelopment will not have any direct impact. MIXED USE ASSUMPTIONS Midpoint Mid Point Acres Bldg Sq ft Residential Units Commercial 20% 25% 23%10.9 95,383 Office 5% 15% 10%4.9 42,393 Residential 65% 70% 68%32.8 1889 Use Breakdown Based on Midpoint ranges Staff report – Danfoss Comprehensive Plan Amendment June 9, 2025 Page 3 Water Preliminary estimates of water demand show an increase over current levels. The site is well supported by existing water infrastructure with sufficient capacity to support redevelopment of the type envisioned. A need to loop the internal water supply within the project area has been identified. Sanitary Sewer Preliminary estimates of sanitary sewer demand show an increase over current levels, up to an estimated 35,000 gal/day, primarily due to the added residential units. The site is well supported by existing infrastructure capacity, with eventual connection to the Metro Interceptor (6-SS-670) to the east. Storm Water Management Stormwater Management will be site-designed in accordance with applicable Watershed District (Riley Purgatory Bluff Creek) and City requirements. Environmental There are no known sensitive natural features (Steep Slopes, Endangered, Threatened, or Special Concern Species) or environmental hazards on the property, though this will be studied in greater detail as part of the review of a redevelopment proposal. STAFF RECOMMENDATION Staff recommends approval of the Comprehensive Plan Amendment as presented. UNAPPROVED MINUTES EDEN PRAIRIE PLANNING COMMISSION MONDAY, JUNE 9, 2025 7:00 PM—CITY CENTER Council Chambers 8080 Mitchell Road COMMISSION MEMBERS: John Kirk, Frank Sherwood, Andrew Pieper, Ed Farr, Trisha Duncan, Robert Taylor, Dan Grote, Charles Weber; Phou Sivilay CITY STAFF: Jeremy Barnhart, City Planner; Carter Schulze, City Engineer; Matt Bourne, Manager of Parks and Natural Resources; Kristin Harley, Recording Secretary I. CALL THE MEETING TO ORDER Chair Pieper called the meeting to order at 7:01 p.m. II. PLEDGE OF ALLEGIANCE – ROLL CALL Commission member Farr was absent. III. APPROVAL OF AGENDA MOTION: Grote moved, seconded by Taylor to approve the agenda. MOTION CARRIED 8-0. IV. MINUTES MOTION: Kirk moved, seconded by Weber to approve the minutes of May 27, 2025. MOTION CARRIED 7-0 with one abstention (Grote). V. PUBLIC HEARINGS A. DANFOSS COMPREHENSIVE PLAN AMENDMENTY (2025-02) • Amendment to Comprehensive Plan for approximately 57 acres currently owned by Danfoss Energy Solutions, re-guiding the property from Industrial Flex Tech and Office to Mixed Use. Barnhart presented the staff report. The City initiated this amendment after learning the property would be sold. This presented an opportunity for the City of Eden Prairie to examine the land use of the property and assess the City’s retail, PLANNING COMMISSION MINUTES June 9, 2025 Page 2 housing and land use goals. These properties are guided Industrial Flex Tech, with one parcel also guided Office. This Comprehensive Plan Amendment and map change would result in the parcels being re-guided Mixed Use, allowing the City to realize its vision for the property, which had great visibility from Highways 5 and 212, access from Mitchell Road and Technology Drive. The parcels had good infrastructure in terms of water and sewer capacity, and the ability to handle increased traffic. Barnhart displayed a colored map showing the different parcels. He concluded this was a prime candidate for office, retail, and residential Mixed Use land use. Barnhart gave some background: the City had identified a couple parcels for Mixed Use (Eden Prairie Center, crosstown). Here, the predominant use would be residential but was the same vision. Office uses would be addressed since one parcel was already so guided. The residential density was anticipated to be between 40 and 75 units per acre. Traffic distribution, utilities, tree preservation, stormwater management, et cetera, would be reviewed by staff as the property develops via development proposals. The existing large manufacturing, large office building, and small office building would continue to operate. Future development proposals might trigger an EAW (Environmental Assessment Worksheet) review. Commission members did not need to be concerned about this at this time. Staff would continue to work with Danfoss, the owner, on a mutually compatible project. Staff recommended approval. Pieper asked for and received confirmation there had been a planned LRT station on this property, which would now not be built. Doug Neuberger, head of real estate for Danfoss for the Americas, stated he and his colleagues disagreed with the Comprehensive Plan Amendment for the entire property. The west side of the property was zoned Industrial and would stay that way, but he feared an overall re-guiding would make the property less desirable to future industrial tenants. The east side of the property was more appropriate for residential and retail, and he was aligned with staff on these site plans. He disagreed with what was being called industrial, seeing that parcel more of a business park. Staff and Danfoss seemed to be growing apart in their visions for this property over time. He also disagreed with expanding the retail footprint in the eastern portion, on which the office buildings currently sat. TransWestern broker, Nate Erickson, also explained the objection to an overall re-guiding of the property. There was a buyer under contractor for entire 57 acres. Danfoss would cease operations at the end of the year, with perhaps some operations continuing into early 2026; therefore, ultimately, the property would be vacant. The buyer had a plan that fit with the closing this year. He stated the re-guiding could change the equation for Danfoss and the buyer, potentially having a significant adverse effect and economic harm. He estimated the effect would be in PLANNING COMMISSION MINUTES June 9, 2025 Page 3 the millions of dollars plus downtime. The west existing industrial properties could be reused as industrial, but a lease or sale to a new user would limit the tenant’s ability to expand or improve the building if the area was re-guided to Mixed Use. The industrial use was congruent with the other buildings in that area. Most anchor tenants were grocers who had alternative locations within Eden Prairie and/or had no plans to expand. He feared a domino effect. He agreed with the destination retail plan in the east side of the site, but with the proposed re- guiding, Danfoss would not be able to execute a plan in a reasonable amount of time. Barnhart replied there seemed to be three competing goals: the City’s long term vision, Danfoss’s goal to sell quickly by the end of the year, and the buyer’s goal to lease or sell quickly. Staff sympathized and supported the continued use of the industrial. He emphasized this Comprehensive Plan Amendment would not rezone the properties. Tonight’s decision could affect the land use for 40 or 50 years, and the commission members had to weigh this vision against the current, short term market issues and the owner’s immediate goals. The guidance would not prevent the properties being used and maintained as industrial. He asked if the City would like to see a new industrial building in a heavily wooded area having the visibility and access described above. Barnhart proposed these uses were more appropriate for the Golden Triangle. From a planning perspective, well-designed, well-run cities did not make that calculation. He urged the commission to take the best path forward and asked what goal should have precedent: the City’s long term goals or the goal to sell the property? Peiper asked if a compromise had been explored, allowing the western parcels to remain guided industrial whereas the others could be re-guided Mixed Use, and Barnhart replied staff did not want to see a new industrial building in the western portion, which was less accessible. Staff wished to avoid a corridor of large Flex warehouses that may or may not employ people. Weber asked what was being done with the other Danfoss property along Wallace Road, and Barnhart replied that parcel, being separate geographically, was left out of this Comprehensive Plan Amendment. Duncan asked why this parcel was not included, and Barnhart replied the current, much larger property under consideration offered a unique opportunity that the other parcel did not. Barnhart added there was mostly consensus between staff and Danfoss. The north half of the office lot and vacant land north of that was the essential debate. Duncan asked if there was space to add more industrial in the Golden Triangle. Barnhart replied most of that was built up and the City was starting to see redevelopment in that area. This was a unique situation: 57 acres to redevelop in the heart of the City. The large Industrial Flex buildings would be less visible in the Golden Triangle business park which was more appropriate for them. Discussion followed on the lack of a grocery store in the area. PLANNING COMMISSION MINUTES June 9, 2025 Page 4 Duncan remarked this was a dilemma and she could see both sides. There was also a potential for high traffic with significant Mixed Use reuse. Barnhart replied he was able to apply ratios to support his staff report and would be required to provide traffic analysis along with any development application. Most uses would generate increased traffic, water and sewer needs. Comparing a worst-case scenario versus no re-guiding was not a helpful metric; the memo in the staff report provided for further analysis in the future based on known information. Sherwood asked for and received confirmation Barnhart had received some messages showing interest in buying/developing the eastern part of the property. Barnhart replied all parties received the same message: the large industrial building would continue but staff did not wish a new industrial building to be constructed, with residential and destination retail envisioned for the east side. The northern part of the industrial parcel was the most controversial; otherwise, the owner and staff were largely in agreement. The residential would require a Comprehensive Plan Amendment. Duncan summarized what she believed was the process of the Comprehensive Plan’s drafting during which this was a Flex Industrial property. The 2040 Plan was met by this property, so her question was, did this exceed goals? Barnhart replied that the Metropolitan Council had a prescription for housing growth and employment growth, and for affordable housing units; Eden Prairie met those without this Amendment change. Kirk stated his goal in these meetings was always to attempt to understand the essential issues and what he heard staff saying was, staff was comfortable with the existing Industrial but would like to see in this site located in central Eden Prairie expanded residential and retail. However, Danfoss wished to keep the Industrial guiding in order to avoid limiting the next buyer to expand the industrial footprint. Some parcels would probably move toward Mixed Use. He concluded the City wished to limit the industrial footprint and even preferred its removal, whereas Danfoss had a buyer that might wish to expand. Taylor agreed with Kirk’s assessment, and added his agreement with staff’s recommendation the commission envision a long term future for Eden Prairie. Kirk reiterated how the City’s perspective was more long term than the landowner’s perspective. Pieper asked if this had been identified as a study area during the drafting of the Comprehensive Plan, and Barnhart replied it had not been. Responding to new information received at the end of last year, staff had responded to the potential best use of this property. Danfoss had been at this site for a long time. Pieper observed Danfoss struggled with a sudden change to the land use just before a sale. Barnhart replied the mixed use expanded opportunities; at present, selling the office space for an office space use, for example, was unlikely today. PLANNING COMMISSION MINUTES June 9, 2025 Page 5 However, a property owner’s hardship, from staff’s perspective, could not be allowed to dictate 50 years of land use. Pieper asked if the large building would trigger a waiver if demolished. Barnhart replied staff had contemplated this; staff was fine with no new industrial being added. If torn down, an industrial building could be rebuilt. The west side would not be rezoned per se. Sivilay asked for and received clarification Danfoss objected to the rezoning of the west section of the property. He rhetorically asked why the Public Works facility on the southwest side just outside this property would not also be re- guided. Barnhart replied it would not due to it being government property, but he understood the analogy. The goal was to have all parcels appropriately zoned and guided. Sivilay stated he was attempting to find a happy medium. Barnhart replied commission members could in a motion voice their concern to the City Council regarding the western parcel being re-guided to Mixed Use. However, staff recommended all parcels to be re-guided Mixed Use. Kirk asked for and received clarification the Planning Commission was providing a recommendation to the City Council in terms of the long term use of the property based on the Comprehensive Plan. Sivilay suggested 24 acres could be guided Mixed Use, leaving the west unchanged. Pieper noted this was similar to the previous Comprehensive Plan Amendment that came before the commission. Sivilay added there was a great need for light industrial, and Eden Prairie along with surrounding cities had a lot of it. Barnhart stated staff received many calls to request industrial buildings, many without users or tenants identified. Industrial buildings could be marketed quickly. He urged the commission look long term rather than short term and ask what the best use of this site would be. Erickson added that during this process Danfoss had selected a developer with a collaborative approach who planned a senior housing development for the southeast corner, also villas and multifamily units with ground-floor retail. There would be an industrial-type building in the northern section but with creative features. This developer envisioned 25 percent office space for engineering, life sciences, manufacturing. While he acknowledged the great visibility and access to this site, he considered it a “tweener” site between the retail in Eden Prairie Center, and retail in Chanhassen. He urged this site not be made an island, as he considered their plan congruent with other uses in the area. There were two large industrial buildings would be leased out very quickly, as there was a large demand for industrial due in part to the Covid-19 pandemic. PLANNING COMMISSION MINUTES June 9, 2025 Page 6 Duncan asked him for a recommended solution. Erickson replied Mixed Use on south portion of east side, but the northern/northeast portion business park remaining as is or even the City buying that portion and taking the risk. Duncan asked for a zoning recommendation, and Erickson urged the zoning be consistent with Industrial Flex Tech so as to not be limited in the future. He acknowledged the existing office building was not marketable and could be re-guided. Weber asked the difference between “rezoning” and the re-guidance plan, as the two terms seemed to be used interchangeably. Barnhart replied they were not interchangeable; this was a Comprehensive Plan Amendment, not a zoning change. The Zoning Ordinance was based on the Comprehensive Plan and establishes the details of property requirements: setback, maximum height, building standards, landscaping requirements, et cetera. The current properties under consideration were guided Industrial Flex Tech. This established a general character of the property, but re-guided did not necessarily result in rezoning. Weber asked for and received confirmation a residential development would require a zoning change. Duncan asked which zoning districts fell within Mixed Use. Barnhart replied a portion could be RM2.5 and another portion zoned Office or Commercial. The guided Mixed Use offered the most flexibility. MOTION: Grote moved, seconded by Sherwood to recommend approval of the Amendment to the Comprehensive Guide Plan re-guiding the property from Industrial Flex Tech and Office to Mixed Use as recommended by the staff report dated June 9, 2025. There was discussion on the motion. Sivilay asked for and received confirmation this Amendment was not changing any zoning, but amending the Comprehensive Plan, and would not prohibit any sale of the property. Motion carried 7-1 (nay vote by Duncan). PLANNERS’ REPORT MEMBERS’ REPORTS VI. ADJOURNMENT MOTION: Taylor moved, seconded by Sherwood to adjourn. Motion carried 8-0. The meeting was adjourned at 8:02 p.m. City Council Agenda Cover Memo Date: June 17, 2025 Section: Payment of Claims Item Number: IX. Department: Administration / Finance ITEM DESCRIPTION Payment of Claims REQUESTED ACTION Move to approve the payment of claims as submitted (roll call vote). SUMMARY Checks 318186 - 319047 Wire Transfers 11416 - 11496 Purchasing Card 11459 ATTACHMENTS Check Register Check Summary City of Eden Prairie Council Check Summary 6/17/2025 Divison Amount Division Amount 000 General Total 12,797 304 Senior Board Total 316 100 City Manager Total 4,234 308 E-911 Total 1,410 101 Legislative Total 753 314 Special Investigations Total 58 102 Legal Counsel Total 15,928 315 Economic Development Total 59,897 110 City Clerk Total 829 445 Cable PEG Total 41,493 111 Customer Service Total 4,631 502 Park Development Total 55,405 112 Human Resources Total 435 509 CIP Fund Total 385,799 113 Communications Total 23,676 513 CIP Pavement Management Total 35,673 114 Benefits & Training Total 3,989 526 Transportation Fund Total 65,488 130 Assessing Total 2,539 539 2020 Improvement Projects Total 3,550 131 Finance Total 19,055 543 Police Remodel Total 642,325 132 Housing and Community Services Total 203 544 Shady Oak (FCD to Valley View) Total 6,443 136 Public Safety Communications Total -188 800 2 SAC Total 74,550 137 Economic Development Total 285 Total Capital Projects Fund 1,372,408 138 Community Development Admin. Total 667 150 Park Administration Total 2,424 601 Prairie Village Liquor Total 186,963 151 Park Maintenance Total 84,796 602 Den Road Liquor Total 346,181 153 Organized Athletics Total 3,690 603 Prairie View Liquor Total 215,908 154 Community Center Total 37,172 605 Den Road Building Total 8,142 155 Beaches Total 224 701 Water Enterprise Fund Total 1,110,073 156 Youth Programs Total 21,743 702 Wastewater Enterprise Fund Total 833,331 157 Special Events Total 3,369 703 Stormwater Enterprise Fund Total 59,862 158 Senior Center Total 4,184 Total Enterprise Fund 2,760,460 159 Recreation Administration Total 4,518 160 Therapeutic Recreation Total 591 802 494 Commuter Services Total 62,922 162 Arts Total 9,564 807 Benefits Fund Total 1,672,617 163 Outdoor Center Total 1,175 809 Investment Fund Total 6,670 164 Park Rental Facilities Total 368 811 Property Insurance Total 313,005 168 Art Center Total 4,635 812 Fleet Internal Service Total 556,084 180 Police Sworn Total 34,059 813 IT Internal Service Total 286,532 184 Fire Total 64,128 815 Facilities Operating ISF Total 102,012 186 Inspections Total 6,164 816 Facilities City Center ISF Total 98,484 200 Engineering Total 45,340 817 Facilities Comm. Center ISF Total 143,532 201 Street Maintenance Total 58,691 818 Dental Insurance Total 37,151 202 Street Lighting Total 1,937 820 Fencing Consortium Total 2,552 Total General Fund 478,605 Total Internal Svc/Agency Fund 3,281,561 303 Cemetery Operation Total 3,756 312 Recycle Rebate Total 3,200 Report Total 7,961,053 322 Local Affordable Housing Aid Total 54,646 Total Special Revenue Fund 61,602 437 G.O. Perm. Improv. 2010A Total 404 440 GO Perm Impr Ref Bonds 2011D Total 748 441 2012A G.O. Refunding Bonds Total 3,808 442 2012B G.O. Refund Capital Imp Total 1,458 Total Debt Service Fund 6,418 City of Eden Prairie Council Check Register 6/17/2025 Check Amount Vendor Name Account Description Business Unit Comments 318964 475,550 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Capital Water Meter Assemblies Asstd Sizes 318968 396,352 METROPOLITAN COUNCIL MCES User Fee Wastewater Collection Wastewater Svc Fee July 2025 318794 396,352 METROPOLITAN COUNCIL MCES User Fee Wastewater Collection Wastewater Svc Fee June 2025 11471(E)391,389 HEALTHPARTNERS Premiums Health and Benefits June 2025 Premiums 11484(E)324,962 UKG INC Taxes Withheld Health and Benefits Garnishments/Payroll Taxes PR Ending 05.30.25 11464(E)317,120 UKG INC Taxes Withheld Health and Benefits Payroll Taxes PR Ending 05.16.25 318952 313,005 LEAGUE MN CITIES INS TRUST WC Insurance Property Insurance Property Insurance Premium 11483(E)231,680 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 05.16.25 11462(E)230,009 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 05.02.25 318811 205,132 SHI CORP Software Maintenance IT Operating Microsoft Enterprise Agreement 2025 318838 190,973 MINNESOTA DEMOLITION COMPANY LLC OCS-Other Contracted Services Police Remodel Police Remodel Demo 318920 167,305 GREYSTONE CONSTRUCTION COMPANY Improvement Contracts Capital Maintenance & Reinvestment EP Recovers materials and install 318840 111,296 WEIDNER PLUMBING & HEATING CO OCS-Other Contracted Services Police Remodel Police Remodel, Plumbing, Heating 319014 107,868 SUPERIOR FENCE AND RAIL OF ST PAUL OCS-Other Contracted Services Capital Maintenance & Reinvestment Double Sided Fence - wood installation 318981 107,440 NORTH COUNTRY CHEVROLET Autos Fleet-Fire New Vehicles - 352 and 363 318599 90,053 DODGE OF BURNSVILLE Autos Fleet-Police 318836 80,804 KRAUS-ANDERSON CONSTRUCTION COMPANY OCS-Other Contracted Services Police Remodel 11459(E)80,556 USB-PURCHASING CARD Purchasing Card Various 318325 73,942 KOENIG & SONS EQUIPMENT INC Autos Fleet-Park & Rec 318341 73,805 METROPOLITAN COUNCIL Due to Other Governments SAC 318661 73,419 XCEL ENERGY Electric Various 318834 73,150 FOBBE ELECTRIC INC OCS-Building Police Remodel 318837 72,551 MAVO SYSTEMS OCS-Other Contracted Services Police Remodel 319019 63,729 TOWMASTER INC Autos Fleet-Park & Rec 318635 61,996 NORTH COUNTRY CHEVROLET Autos Fleet-Police 318324 57,621 KEN BURNS INC Machinery & Equipment Capital Maintenance & Reinvestment 11496(E)49,465 U S BANK Debt Payment Water Capital 318973 47,227 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations-General 318387 46,572 TENVOORDE FORD, INC.Autos Fleet-Fire 318890 44,339 COMPASS MINERALS AMERICA, INC Salt Snow & Ice Control 318845 43,670 ADVANCED ENGINEERING & ENVIROMENTAL SERV Design & Engineering Water Capital 318396 41,780 WIDMER CONSTRUCTION LLC Improvement Contracts Water Capital 318391 41,391 TruNorth Solar LLC OCS-Other Contracted Services Sustainable Eden Prairie 318310 40,204 GRAYMONT Chemicals Water Treatment 318821 39,286 TOWMASTER INC Autos Fleet-Public Works 318773 36,646 AVI SYSTEMS INC Machinery & Equipment Cable PEG 318664 35,000 ESQUIRE TITLE SERVICE LLC OCS-Other Contracted Services Local Affordable Housing Aid 11481(E)34,383 EMPOWER Deferred Compensation Health and Benefits 318911 34,340 EXCEL LAWN & LANDSCAPE OCS-Lawn Maintenance Various 318386 33,692 TAPCO Capital Under $25,000 Transportation Fund 11460(E)32,868 EMPOWER Deferred Compensation Health and Benefits 318919 31,613 GRAYMONT Chemicals Water Treatment 318775 30,134 GOODMANSON CONSTRUCTION OCS-Other Contracted Services Park Acquisition & Development 319018 30,000 TITLE NEXUS OCS-Other Contracted Services Local Affordable Housing Aid 318833 29,511 DIVERSE BUILDING MAINTENANCE Janitor Services Various 318942 29,091 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 318767 28,474 DIVERSE BUILDING MAINTENANCE Janitor Services Various 318608 27,900 GOODPOINT TECHNOLOGY INC Pavement Rehab Streets Pavement 318839 27,450 MINNESOTA UTILITIES & EXCAVATING LLC OCS-Other Contracted Services Police Remodel 318896 26,658 DAKOTA SUPPLY GROUP INC R&M Supplies-Other Water Distribution 318925 25,900 HAWKINS INC Chemicals Water Treatment 318399 25,737 XCEL ENERGY OCS-Other Contracted Services Park Acquisition & Development 318374 24,506 SRF CONSULTING GROUP INC Design & Engineering Transportation Fund 318909 24,134 ESS BROTHERS & SONS INC R&M Supplies-Other Stormwater Collection Check Amount Vendor Name Account Description Business Unit Comments31861024,014 GRAYMONT Chemicals Water Treatment 318695 23,957 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 318314 23,858 HAWKINS INC Chemicals Water Treatment 318832 23,513 CORE MECHANICAL SERVICES LLC OCS-Other Contracted Services Police Remodel 318587 23,390 CENTERPOINT ENERGY Gas Various 318769 22,745 EXCEL LAWN & LANDSCAPE OCS-Lawn Maintenance Various 11485(E)22,745 NCR PAYMENT SOLUTIONS,PA, LLC Credit Card/Bank Fees Liquor Funds 318360 22,599 QUANTICO TACTICAL INC Autos Capital Maintenance & Reinvestment 318700 22,480 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 318617 21,700 HULS BROKERAGE INC Lime Residual Removal Water Treatment 319006 21,027 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 11461(E)20,812 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 11482(E)20,744 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 318865 19,820 BERGANKDV LTD Audit & Financial Finance 11449(E)19,569 WEX Health Savings Account Health and Benefits 11422(E)19,318 WEX Health Savings Account Health and Benefits 318825 19,257 VWR INTERNATIONAL INC Chemicals Water Treatment 318843 19,040 ABM ONSITE SERVICES-MIDWEST Janitor Services Various 11488(E)18,924 CARD CONNECT Credit Card/Bank Fees Various 318994 18,450 PRO TREE OUTDOOR SERVICES OCS-Equipment/Vehicles Wastewater Collection 318335 18,393 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 318870 18,279 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 318612 18,051 GRI EDEN PRAIRIE, LLC Rent Prairie Village Liquor Store 318737 18,042 ABM ONSITE SERVICES-MIDWEST Janitor Services Various 318831 17,553 BKV GROUP OCS-Other Contracted Services Police Remodel 318809 17,392 PRECISION UTILITIES OCS-Equipment/Vehicles Water Distribution 318642 17,055 PRAIRIEVIEW RETAIL LLC Rent Prairie View Liquor Store 318321 16,377 J ROBERT ROOFING Accounts Receivable TIF-Eden Shores Senior Housing 318222 16,037 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 318777 15,901 GRAYMONT Chemicals Water Treatment 11458(E)15,803 PAYCHEX Wages & Benefits 494 Corridor Commission 318355 15,000 POWERSTORM ANALYTICS AND INSIGHTS LLC OCS-Other Contracted Services Liquor Funds 318311 14,817 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal Council 319021 14,800 TRAFFIC CONTROL CORPORATION Improvement Contracts Transportation Fund 11416(E)14,530 PAYCHEX Wages & Benefits 494 Corridor Commission 318625 14,390 LOGIS Software Maintenance IT Operating 318214 13,670 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 318230 13,670 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Liquor Funds 319026 13,480 VAN PAPER COMPANY Cleaning Supplies Various 318977 13,430 MINNESOTA ROADWAYS CO OCS-Asphalt/Concrete General Community Center 318820 13,413 THINKG DIGITAL SIGNS OCS-Other Contracted Services Capital Maintenance & Reinvestment 318267 13,149 BADGER METER Telephone Water Metering 318862 13,148 BADGER METER Telephone Water Metering 318364 13,000 RIGHTLINE DESIGN LLC OCS-Other Contracted Services Communications 318593 12,663 CORE & MAIN R&M Supplies-Other Water Distribution 318719 12,418 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 11418(E)12,142 U.S. BANK - I-494 PURCH. CARD Various Accounts 494 Corridor Commission 318804 12,075 PHOTOSHELTER INC Software Maintenance IT Operating 318662 12,036 VERIZON WIRELESS Data Plans IT Operating 318987 11,934 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Liquor Funds 318876 11,885 CAPITOL BEVERAGE SALES LP Liquor Product Received Liquor Funds 318756 11,859 CENTERPOINT ENERGY Gas Various 318622 11,564 KURILLA CONTRACTING COMPANY OCS-Other Contracted Services Capital Maintenance & Reinvestment 318771 11,370 FIRE CATT LLC OCS-Equipment/Vehicles Fire 318369 11,258 SHORT ELLIOTT HENDRICKSON INC Design & Engineering Wastewater Collection 318749 11,118 BOLTON & MENK INC Design & Engineering Water Capital 318247 10,960 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Liquor Funds 318835 10,925 KELLINGTON CONSTRUCTION INC OCS-Other Contracted Services Police Remodel Check Amount Vendor Name Account Description Business Unit Comments31862610,543 MACQUEEN EQUIPMENT INC Small Tools Fire 318240 10,427 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Liquor Funds 318993 10,200 PREMIER LAKE HARVESTING LLC OCS-Other Contracted Services Park Maintenance 318931 10,140 HORIZON COMMERCIAL POOL SUPPLY R&M Supplies-Other Pool Maintenance 318648 10,038 SSI KEF SLB LLC Electric Various 11420(E)9,860 HEALTHPARTNERS 318294 9,647 DBS RESIDENTIAL SOLUTIONS, INC 318871 9,390 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318678 9,359 JOHNSON BROTHERS LIQUOR CO 318916 9,310 GOODPOINT TECHNOLOGY INC 318276 9,307 BRAUN INTERTEC CORPORATION 318488 9,070 JOHNSON BROTHERS LIQUOR CO 318946 9,045 JRK STEEL INC 318671 9,024 BREAKTHRU BEVERAGE MN BEER LLC 318726 8,791 JOHNSON BROTHERS LIQUOR CO 318468 8,645 BREAKTHRU BEVERAGE MN BEER LLC 318581 8,621 BRYAN ROCK PRODUCTS INC 11489(E)8,550 CHASE 318577 8,492 BIFFS INC 318216 8,272 CAPITOL BEVERAGE SALES LP 318985 8,260 PETERSON COMPANIES 318196 8,157 JOHNSON BROTHERS LIQUOR CO 318696 8,103 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318844 8,075 ADMIRAL COATINGS, INC 318290 8,075 CONSTRUCTION RESULTS CORPORATION 318522 8,035 BREAKTHRU BEVERAGE MN BEER LLC 318501 7,996 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 11472(E)7,993 HEALTHPARTNERS 318301 7,985 EXCEL LAWN & LANDSCAPE 318991 7,917 PRAIRIE ELECTRIC COMPANY 318409 7,898 BREAKTHRU BEVERAGE MN BEER LLC 318313 7,681 HAMMER COMMUNITY SOLAR LLC 318598 7,524 DG CENTRAL 1 LLC 318739 7,483 ALADTEC INC 318334 7,437 MACQUEEN EQUIPMENT INC 318708 7,411 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318215 7,268 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318967 7,261 METROPOLITAN AIRPORTS COMMISSION 318473 7,100 CAPITOL BEVERAGE SALES LP 318398 7,069 WM MUELLER AND SONS INC 318958 7,022 MANSFIELD OIL COMPANY 318697 6,768 CAPITOL BEVERAGE SALES LP 318348 6,553 MUSIC TOGETHER IN THE VALLEY LLC 11495(E)6,418 U S BANK 318203 6,390 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318918 6,376 GRAINGER 11454(E)6,369 HEALTHPARTNERS 318371 6,290 SITEONE LANDSCAPE SUPPLY, LLC 318615 6,254 HINTERLAND CSG LLC 319031 6,180 VINOCOPIA 318822 6,140 TRUE NORTH CONTROLS 318584 5,990 CATALYST GRAPHICS INC 318673 5,938 CAPITOL BEVERAGE SALES LP 318480 5,848 JOHNSON BROTHERS LIQUOR CO 319013 5,638 SUPER SET FLOORING & TILE LLC 318989 5,600 PIONEER ATHLETICS 11444(E)5,575 HEALTHPARTNERS 318857 5,527 ARTISAN BEER COMPANY Check Amount Vendor Name Account Description Business Unit Comments3190155,517 SUPERIOR TURF SERVICES 319008 5,505 STANTEC CONSULTING SERVICES INC 318304 5,484 FIRE SAFETY USA INC 318380 5,479 STREICHERS 318266 5,456 AVOLVE SOFTWARE 11455(E)5,453 HEALTHPARTNERS 318465 5,445 BREAKTHRU BEVERAGE MN BEER LLC 318252 5,419 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318649 5,332 SSI KEF SLB LLC 318886 5,202 CLAREY'S SAFETY EQUIPMENT 318846 5,200 ADVANCED FIRST AID INC 318535 5,174 JOHNSON BROTHERS LIQUOR CO 318446 5,005 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 319007 5,000 SPOTTLESS & SEAMSLESS EXT INC 318892 4,994 CORE & MAIN 318210 4,991 ARTISAN BEER COMPANY 318541 4,981 JOHNSON BROTHERS LIQUOR CO 318803 4,975 PFM ASSET MANAGEMENT LLC 318721 4,931 CAPITOL BEVERAGE SALES LP 318470 4,883 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318646 4,872 SOBANIA COMMUNITY SOLAR 318990 4,859 POMP'S TIRE SERVICE INC 318309 4,847 GRANICUS INC 318614 4,846 HEALTHPARTNERS 318327 4,787 LAKE COUNTRY DOOR LLC 318784 4,672 LAW ENFORCEMENT LABOR SERVICES INC. 318873 4,621 BRYAN ROCK PRODUCTS INC 318373 4,608 SOCCER SHOTS 318877 4,600 CASTRO CLEANING LLC 318226 4,590 PHILLIPS WINE AND SPIRITS INC 318983 4,549 PAUSTIS & SONS COMPANY 318731 4,533 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318430 4,505 JOHNSON BROTHERS LIQUOR CO 319040 4,489 XCEL ENERGY 318569 4,410 A-Z MASTERS , LLC 318322 4,373 JASPER ENGINEERING & EQUIPMENT COMPANY 318362 4,368 RACHEL CONTRACTING LLC 318828 4,310 WM CORPORATE SERVICES INC 318754 4,212 CDW GOVERNMENT INC. 318527 4,201 CAPITOL BEVERAGE SALES LP 318706 4,198 PHILLIPS WINE AND SPIRITS INC 318367 4,174 SHEPHERD TECHNICAL SERVICES LLC 318961 4,148 MENARDS 318984 4,016 PDQ.COM 318963 4,000 MESSERLI & KRAMER 318582 4,000 BULLSEYE MEDIA 318340 3,995 METRO SALES INCORPORATED* 318555 3,994 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318571 3,975 ALDI INC #9 318368 3,796 SHOOTING STAR NATIVE SEEDS INC 318353 3,750 PINNACLE DESIGN & REMODELING LLC 318326 3,741 KREMER SERVICES LLC 318586 3,725 CEMSTONE PRODUCTS COMPANY 318479 3,724 JOHNSON BROTHERS LIQUOR CO 318383 3,699 SYMETRA LIFE INSURANCE COMPANY 318929 3,506 HOHENSTEINS INC 318516 3,433 ARTISAN BEER COMPANY 319022 3,366 TRUE NORTH CONTROLS Check Amount Vendor Name Account Description Business Unit Comments3187883,333 LOCKRIDGE GRINDAL NAUEN PLLP 318620 3,301 INTERSTATE POWER SYSTEMS INC 318375 3,300 ST CROIX ENVIRONMENTAL INC 318801 3,299 NAC 318764 3,250 D H EXCAVATING 318795 3,245 MINNESOTA CLAY CO. USA 318336 3,235 MARTIN MARIETTA MATERIALS 318758 3,200 CERTIFIED APPLIANCE RECYCLING 319016 3,185 T-MOBILE 318900 3,092 EBERT CONSTRUCTION 318685 3,075 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318402 3,042 ARTISAN BEER COMPANY 318605 3,012 FIRE SAFETY USA INC 318637 3,000 PERFORMING INSTITUTE OF MINNESOTA 318578 3,000 BLAKEBOROUGH HARDSCAPES 318354 3,000 PITNEY BOWES BANK INC RESERVE ACCOUNT 318241 2,992 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318953 2,989 LOGIS 318486 2,944 JOHNSON BROTHERS LIQUOR CO 318457 2,943 WINEBOW 318415 2,930 CAPITOL BEVERAGE SALES LP 318279 2,863 CDW GOVERNMENT INC. 318283 2,792 CHARLES SPEIKERS 318358 2,790 PRO TREE OUTDOOR SERVICES 318699 2,770 HOHENSTEINS INC 318250 2,760 PHILLIPS WINE AND SPIRITS INC 318818 2,750 THE ADVENT GROUP 318899 2,648 EARL F ANDERSON 318829 2,645 WM MUELLER AND SONS INC 318651 2,641 STREICHERS 319038 2,635 WM MUELLER AND SONS INC 318913 2,627 FIRE SAFETY USA INC 318330 2,625 LEXIPOL LLC 318712 2,624 WINE MERCHANTS INC 318188 2,600 BELLBOY CORPORATION 318933 2,600 HYDRO-VAC INC 318575 2,594 ASCENTEK, INC 318411 2,550 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318897 2,544 DEALER AUTOMOTIVE SERVICES INC 318812 2,535 SITEONE LANDSCAPE SUPPLY, LLC 318476 2,533 HOHENSTEINS INC 318259 2,508 AMERICAN RED CROSS 318849 2,481 ALTERNATIVE BUSINESS FURNITURE INC 318191 2,454 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318262 2,439 ARVIG 318539 2,417 JOHNSON BROTHERS LIQUOR CO 318512 2,401 WINE MERCHANTS INC 318270 2,371 BCM ONE 318693 2,354 BELLBOY CORPORATION 318826 2,348 WALL TRENDS INC 318906 2,345 ELECTRIC PUMP LLC 318859 2,321 SVL 11475(E)2,314 WEX 318281 2,283 CENTER FOR ENERGY AND ENVIRONMENT 318459 2,282 ARTISAN BEER COMPANY 318329 2,275 LEGACY GYMNASTICS 11466(E)2,271 PERA 318644 2,250 SHORT ELLIOTT HENDRICKSON INC Check Amount Vendor Name Account Description Business Unit Comments3185342,238 JOHNSON BROTHERS LIQUOR CO 318493 2,178 PHILLIPS WINE AND SPIRITS INC 318720 2,151 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318349 2,144 NAC 318887 2,103 CLEAR RIVER BEVERAGE CO 11417(E)2,096 PERA 318959 2,062 MARTIN MARIETTA MATERIALS 318628 2,058 MARTIN MARIETTA MATERIALS 318427 2,046 JOHNSON BROTHERS LIQUOR CO 318745 2,026 ASCENTEK, INC 318242 2,009 CAPITOL BEVERAGE SALES LP 318755 2,008 CEMSTONE PRODUCTS COMPANY 318603 2,003 FERGUSON WATERWORKS 318221 2,002 HOHENSTEINS INC 318729 1,994 PHILLIPS WINE AND SPIRITS INC 318280 1,979 CEMSTONE PRODUCTS COMPANY 318960 1,954 MEGA BEER 318930 1,952 HOME DEPOT CREDIT SERVICES 318683 1,913 PHILLIPS WINE AND SPIRITS INC 318872 1,911 BROTHERS FIRE PROTECTION 318520 1,902 BREAKTHRU BEVERAGE MN BEER LLC 318261 1,901 AQUA LOGIC INC 318513 1,890 WINEBOW 318557 1,882 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318566 1,881 WINEBOW 318917 1,867 GOPHER STATE ONE-CALL 318852 1,865 AMERICAN RED CROSS 318998 1,852 R & R SPECIALTIES OF WISCONSIN INC 318641 1,850 PRAIRIE RESTORATIONS INC 318570 1,850 ADVANCED ENGINEERING & ENVIROMENTAL SERV 318921 1,847 GYM WORKS 318607 1,836 GLYNN JULIETTE 318307 1,828 GOPHER STATE ONE-CALL 318848 1,808 AIRGAS USA LLC 318735 1,807 WINE MERCHANTS INC 318645 1,799 SITEONE LANDSCAPE SUPPLY, LLC 318423 1,777 JOHNSON BROTHERS LIQUOR CO 318891 1,761 CONSTRUCTION MATERIALS INC 318320 1,752 INNOVATIVE GRAPHICS 318689 1,750 WINE MERCHANTS INC 318772 1,750 FIRE SAFETY USA INC 318573 1,727 AMERICAN RED CROSS 318596 1,719 DAKOTA SUPPLY GROUP INC 318424 1,710 JOHNSON BROTHERS LIQUOR CO 318260 1,699 APPLIANCE OUTLET CENTER 318392 1,695 US BANK 318781 1,675 ISPACE ENVIRONMENTS 318722 1,672 GREAT LAKES COCA-COLA DISTRIBUTION 318556 1,661 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318300 1,656 EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 319004 1,644 SITEONE LANDSCAPE SUPPLY, LLC 318190 1,629 BREAKTHRU BEVERAGE MN BEER LLC 318384 1,628 SYSCO WESTERN MINNESOTA 318352 1,625 PETERSON COUNSELING AND CONSULTING LLC 11470(E)1,623 FIDELITY SECURITY LIFE INSURANCE CO 318382 1,599 SUREFITTERS 318487 1,594 JOHNSON BROTHERS LIQUOR CO 318291 1,579 CORE & MAIN Check Amount Vendor Name Account Description Business Unit Comments3182011,574 PHILLIPS WINE AND SPIRITS INC 318448 1,574 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318333 1,573 M-R SIGN CO INC 319010 1,551 STRAND MANUFACTURING CO INC 318864 1,548 BELLBOY CORPORATION 318524 1,547 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318187 1,542 ARTISAN BEER COMPANY 318810 1,533 SCOTT COUNTY TREASURER 318332 1,524 LYNDALE PLANT SERVICES 318956 1,520 MACDONALD & MACK ARCHITECTS LTD 318337 1,515 MENARDS 318212 1,507 BELLBOY CORPORATION 318238 1,503 BELLBOY CORPORATION 318271 1,502 BLUE-X ENTERPRISES INC 318366 1,500 SCOTT NELSON COACHING INC 318308 1,494 GRAINGER 318807 1,493 PRAIRIE ELECTRIC COMPANY 318372 1,486 SIWEK LUMBER & MILLWORK INC 11445(E)1,483 WEX 318492 1,469 PHILLIPS WINE AND SPIRITS INC 318474 1,450 CLEAR RIVER BEVERAGE CO 318723 1,446 HOHENSTEINS INC 318713 1,440 YORKTOWN OFFICES 318475 1,440 FAT PANTS BREWING CO LLC 318328 1,430 LEAST SERVICES COUNSELING 318639 1,410 POMP'S TIRE SERVICE INC 318780 1,410 INTERSTATE POWER SYSTEMS INC 318808 1,403 PRECISE MRM LLC 318762 1,388 CORE & MAIN 318666 1,385 CLEAR RIVER BEVERAGE CO 318339 1,373 METERING & TECHNOLOGY SOLUTIONS 318504 1,369 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318302 1,365 FASTENAL COMPANY 318878 1,355 CDW GOVERNMENT INC. 318231 1,337 SUMMER LAKES BEVERAGE LLC 318192 1,332 CAPITOL BEVERAGE SALES LP 318996 1,326 PRYES BREWING COMPANY 318506 1,323 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318815 1,320 STREICHERS 318447 1,314 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318698 1,312 GREAT LAKES COCA-COLA DISTRIBUTION 318243 1,309 CLEAR RIVER BEVERAGE CO 318655 1,296 TWIN CITIES DOTS AND POP LLC 318531 1,289 HOHENSTEINS INC 318357 1,280 PRAIRIE RESTORATIONS INC 318195 1,269 HOHENSTEINS INC 318817 1,264 SYSCO WESTERN MINNESOTA 318858 1,254 ASPEN MILLS 318272 1,248 BOOSHIE INC 318816 1,234 SUMMIT FIRE PROTECTION 318986 1,230 PETERSON COUNSELING AND CONSULTING LLC 318245 1,217 HOHENSTEINS INC 11421(E)1,217 WEX 318482 1,209 JOHNSON BROTHERS LIQUOR CO 318236 1,205 ARTISAN BEER COMPANY 318982 1,200 PAFFY'S PEST CONTROL 318951 1,196 LATOYA BURRELL 318675 1,191 HOHENSTEINS INC Check Amount Vendor Name Account Description Business Unit Comments3187381,188 AIRGAS USA LLC 318827 1,188 WATER CONSERVATION SERVICES INC 318316 1,182 HEALTHPARTNERS OCCUPATIONAL MEDICINE 318477 1,180 INSIGHT BREWING COMPANY LLC 318350 1,175 NATIONAL MARTIAL ARTS ASSOCIATION, INC 318715 1,169 ARTISAN BEER COMPANY 318451 1,164 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318489 1,163 MODIST BREWING COMPANY 11490(E)1,156 AMERICAN EXPRESS 318674 1,152 CLEAR RIVER BEVERAGE CO 318580 1,145 BOUND TREE MEDICAL LLC 318219 1,144 GREAT LAKES COCA-COLA DISTRIBUTION 11443(E)1,140 WEX 318257 1,127 AFFORDABLE BEST CATERING 318652 1,125 SYSCO WESTERN MINNESOTA 319017 1,124 THE ADVENT GROUP 318863 1,123 BARREL THEORY BEER COMPANY 318881 1,121 CEMSTONE PRODUCTS COMPANY 318632 1,112 MIDWEST OVERHEAD CRANE 318802 1,088 PALADIN TECHNOLOGIES 318440 1,087 PHILLIPS WINE AND SPIRITS INC 318318 1,074 HOME DEPOT CREDIT SERVICES 318306 1,072 GERTENS 318495 1,056 PHILLIPS WINE AND SPIRITS INC 319037 1,054 WM CORPORATE SERVICES INC 318631 1,050 MHSRC/RANGE 318855 1,040 AQUA LOGIC INC 319001 1,038 RISE RIGHT LLC 318736 1,035 A CLEAR SOLUTION AUTO GLASS REPAIR 318483 1,034 JOHNSON BROTHERS LIQUOR CO 11450(E)1,033 WEX 318717 1,033 BELLBOY CORPORATION 318938 1,026 INSIGHT BREWING COMPANY LLC 318420 1,025 HOHENSTEINS INC 318893 1,023 CUSTOM HOSE TECH 318611 1,011 GREAT LAKES COCA-COLA DISTRIBUTION 318976 1,005 MINNESOTA EQUIPMENT 318702 1,005 MEGA BEER 318766 1,000 DIG RITE LC 318668 992 ARTISAN BEER COMPANY 318452 990 SUMMER LAKES BEVERAGE LLC 318629 985 MENARDS 318665 980 CLEAR RIVER BEVERAGE CO 318244 978 DOMACE VINO LLC 318331 972 LHB INC 318759 956 CERTIFIED LABORATORIES 11448(E)951 WEX 318401 948 ZIEGLER INC 318691 943 ARTISAN BEER COMPANY 318356 941 PRAIRIE ELECTRIC COMPANY 318574 932 ANDREWS, JOHN 318528 917 CLEAR RIVER BEVERAGE CO 318503 910 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318705 906 PAUSTIS & SONS COMPANY 318806 896 POMP'S TIRE SERVICE INC 11441(E)889 WEX 318224 885 MAVERICK WINE LLC 318390 875 TRAFFIC CONTROL CORPORATION Check Amount Vendor Name Account Description Business Unit Comments318621871JASPER ENGINEERING & EQUIPMENT COMPANY 319045 858 INTERNATIONAL UNION OF OPERATING 318939 858 INTERNATIONAL UNION OF OPERATING 318741 854 AMERICAN KARATE STUDIO INC 318284 854 CHUCK & DON'S PET FOOD & SUPPLIES 318592 853 CONSTRUCTION MATERIALS INC 318547 848 PHILLIPS WINE AND SPIRITS INC 318595 848 CUSTOM HOSE TECH 318618 841 I-STATE TRUCK CENTER 318464 840 BELLBOY CORPORATION 318786 833 LEXISNEXIS RISK SOLUTIONS FL INC 318847 832 AERO DRAPERY AND BLIND 318748 832 BIG STATE INDUSTRIAL SUPPLY INC 318414 823 BREAKTHRU BEVERAGE MN WINE & SPIRITS 319005 818 SOCIABLE CIDER WERKS LLC 318842 818 ABM EQUIPMENT LLC 318548 814 PHILLIPS WINE AND SPIRITS INC 318269 809 BATTERIES PLUS BULBS 318491 805 PAUSTIS & SONS COMPANY 318533 803 INSIGHT BREWING COMPANY LLC 11424(E)802 WEX 318395 800 WAYNES HOME SERVICES 318669 794 BELLBOY CORPORATION 318536 791 JOHNSON BROTHERS LIQUOR CO 318908 790 EPIC EVENT RENTAL 318225 786 PAUSTIS & SONS COMPANY 318790 780 MARTIN MARIETTA MATERIALS 318728 775 PAUSTIS & SONS COMPANY 318509 766 VINOCOPIA 11480(E)763 WEX 11452(E)762 WEX 318672 762 BREAKTHRU BEVERAGE MN WINE & SPIRITS 11465(E)761 PMA FINANCIAL NETWORK INC 318659 761 WILSONS NURSERY INC 318950 760 LAKE COUNTRY DOOR LLC 11478(E)758 WEX 318494 756 PHILLIPS WINE AND SPIRITS INC 318363 750 REVOLUTIONARY SPORTS, LLC 318768 750 DURKEE, DAVID 318867 748 BLUPRAIRIE NATIVE PLANT NURSERY 319035 746 WINE MERCHANTS INC 318282 745 CHARGEPOINT 318274 744 BOUNDLESS NETWORK 318461 736 ARTISAN BEER COMPANY 318949 735 KRISS PREMIUM PRODUCTS INC 318235 725 WINEBOW 318875 717 CAMFIL USA INC 318941 709 JOHN HENRY FOSTER MINNESOTA INC 318643 707 PRINCIPAL FINANCIAL GROUP 318743 696 ANCHOR PAPER COMPANY 318299 686 EHLERS & ASSOCIATES INC 318254 685 WINE MERCHANTS INC 318694 681 BERGMAN LEDGE LLC 318663 658 CLEAR RIVER BEVERAGE CO 11477(E)653 WEX 318640 649 PRAIRIE ELECTRIC COMPANY 318265 647 ASPEN WASTE SYSTEMS INC. 318426 647 JOHNSON BROTHERS LIQUOR CO Check Amount Vendor Name Account Description Business Unit Comments318425646JOHNSON BROTHERS LIQUOR CO 11494(E)645 MINNESOTA DEPT OF REVENUE 318455 644 VINOCOPIA 318750 643 BOUNDLESS NETWORK 318910 639 EULL'S MANUFACTURING CO INC 11476(E)631 WEX 318517 628 ARTISAN BEER COMPANY 318218 627 DOMACE VINO LLC 318208 626 WINEBOW 318303 626 FASTSIGNS 318935 624 IMPACT PROVEN SOLUTIONS 318439 622 PHILLIPS WINE AND SPIRITS INC 11426(E)615 WEX 11487(E)611 US BANK - CREDIT CARD MERCHANT ONLY 318561 611 UNMAPPED BREWING CO 318193 611 CLEAR RIVER BEVERAGE CO 318228 599 RISE RIGHT LLC 318560 594 SUMMER LAKES BEVERAGE LLC 318511 592 WINE COMPANY, THE 318613 588 HEALTH STRATEGIES 318955 587 M-K GRAPHICS 318268 585 BARNUM GATE SERVICES INC 318688 578 WINE COMPANY, THE 318205 576 VINOCOPIA 318883 570 CHARGEPOINT 318636 563 NORTHLAND PETROLEUM SERVICE INC 318791 561 MASTER CRAFT LABELS INC 318869 560 BOUND TREE MEDICAL LLC 318295 553 DELEGARD TOOL CO 319020 552 TOWN LAW CENTER PLLP 318529 550 CLEAR RIVER BEVERAGE CO 318796 549 MINNESOTA VALLEY ELECTRIC COOPERATIVE 318948 547 KELE INC 318819 543 THE OASIS GROUP 318789 535 MACQUEEN EQUIPMENT INC 318406 533 BELLBOY CORPORATION 318792 531 MENARDS 318213 526 BERGMAN LEDGE LLC 318718 521 BERGMAN LEDGE LLC 318861 514 BACK CHANNEL BREWING COLLECTIVE LLC 318394 510 VESTIS SERVICES LLC 318543 508 LUPULIN BREWING COMPANY 318898 508 DIVERSE BUILDING MAINTENANCE 318422 503 INSIGHT BREWING COMPANY LLC 318782 500 JOHNSON ARIEL 11463(E)500 UKG INC 318591 492 CONCRETE CUTTING AND CORING 318540 491 JOHNSON BROTHERS LIQUOR CO 318711 490 WINE COMPANY, THE 318319 486 HOSE PROS, INC 318997 486 QUALITY PROPANE 318624 485 LLOYDS CONSTRUCTION 318453 484 UNMAPPED BREWING CO 318742 482 AMERICAN RED CROSS 318317 480 HENNEPIN COUNTY TREASURER 318438 480 PAUSTIS & SONS COMPANY 318734 476 WINE COMPANY, THE 318467 470 BREAKTHRU BEVERAGE MN BEER LLC Check Amount Vendor Name Account Description Business Unit Comments318564468WINE COMPANY, THE 318498 465 RISE RIGHT LLC 318211 464 BARREL THEORY BEER COMPANY 319034 462 WESTWOOD SPORTS INC 318377 457 STALKER RADAR 319033 450 WAYNES HOME SERVICES 319023 450 TWIN CITY MONUMENT CO 318523 450 BREAKTHRU BEVERAGE MN BEER LLC 318609 448 GRAINGER 318463 447 BELLBOY CORPORATION 318874 447 BTR OF MINNESOTA 318442 447 PHILLIPS WINE AND SPIRITS INC 318940 428 INTERSTATE POWER SYSTEMS INC 318926 425 HENNEPIN COUNTY FIRE CHIEF ASSOC 318258 420 AL'S FAN BALANCING SERVICES LLC 318937 415 INDIGO SIGNWORKS, INC. 11447(E)410 WEX 318710 408 VINOCOPIA 318866 407 BIFFS INC 318912 402 FERGUSON WATERWORKS 318559 401 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318485 400 JOHNSON BROTHERS LIQUOR CO 318947 399 KATHY MEYER 318966 398 METRO SALES INCORPORATED* 11474(E)398 WEX 318429 397 JOHNSON BROTHERS LIQUOR CO 318701 397 MAVERICK WINE LLC 319032 395 WALL TRENDS INC 318234 387 WINE MERCHANTS INC 318800 386 MTI DISTRIBUTING INC 318934 385 I-STATE TRUCK CENTER 319002 384 SHAMROCK GROUP, INC - ACE ICE 318217 381 CLEAR RIVER BEVERAGE CO 11442(E)379 WEX 318490 376 NEW FRANCE WINE COMPANY 318778 370 GREATAMERICA FINANCIAL SVCS 318980 370 NOKOMIS SHOE SHOP 318746 366 BERRY COFFEE COMPANY 318249 366 PAUSTIS & SONS COMPANY 318770 362 FACTORY MOTOR PARTS COMPANY 319028 361 VANSICKLE-MCGINTY, PATTI 11433(E)360 WEX 318381 360 SUBURBAN CHEVROLET 318351 355 NGUYEN FAMILY INC / DBA LOTUS NAILS SPA 318915 355 GEE TEEZ & COMPANY LTD 318854 350 ANTHELME CHADARE 318774 350 GONZALEZ LISA MARY 318851 349 AMERICAN PRESSURE INC 318471 348 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318223 345 LUPULIN BREWING COMPANY 11492(E)340 WEX 11446(E)340 WEX 319036 339 WINEBOW 318805 339 POLLARD WATER 318927 339 HENNEPIN COUNTY TREASURER 318286 338 COMCAST 318565 337 WINE MERCHANTS INC 318813 330 ST CROIX LINEN LLC Check Amount Vendor Name Account Description Business Unit Comments318376330ST CROIX LINEN LLC 318970 327 MILLS AFTERMARKET ACCESSORIES INC 318496 327 PHILLIPS WINE AND SPIRITS INC 318403 327 ARTISAN BEER COMPANY 318965 324 METRO ELEVATOR 318793 324 METRO ELEVATOR 318823 322 US LEGACY PROMOTIONS 318227 320 RED BULL DISTRIBUTING COMPANY INC 318237 320 BARREL THEORY BEER COMPANY 318197 319 MAVERICK WINE LLC 318239 312 BERGMAN LEDGE LLC 318232 312 VINOCOPIA 318537 311 JOHNSON BROTHERS LIQUOR CO 318682 311 PAUSTIS & SONS COMPANY 318860 309 AUDIO LOGIC SYSTEMS 11467(E)308 WEX 318824 307 VESTIS SERVICES LLC 318443 307 PRYES BREWING COMPANY 318255 305 WINEBOW 318549 303 PHILLIPS WINE AND SPIRITS INC 319025 300 URBAN GROWLER BREWING COMPANY LLC 318954 300 LUPULIN BREWING COMPANY 318895 300 DAKOTA COUNTY SHERIFFS DEPT 318499 300 RISE RIGHT LLC 318361 300 RABBIT RESCUE OF MN 318853 299 ANNA ELDER 318562 296 VENN BREWING COMPANY 318385 296 T-MOBILE 319029 296 VENN BREWING COMPANY 11479(E)294 WEX 318971 292 MINNESOTA AIR INC 318692 288 BARREL THEORY BEER COMPANY 318776 285 GRAINGER 318779 284 HORIZON COMMERCIAL POOL SUPPLY 318530 282 DOMACE VINO LLC 11425(E)282 WEX 318200 280 PAUSTIS & SONS COMPANY 318370 279 SIGN SOLUTIONS USA 318724 279 INBOUND BREW CO 318765 278 DELTA DENTAL 11468(E)278 SQUARE 318992 275 PRAIRIE LAWN AND GARDEN 318888 266 COMCAST 318563 266 VINOCOPIA 318393 265 VESTIS SERVICES LLC 319039 263 WOODEN HILL BREWING COMPANY LLC 318343 262 MINNESOTA FIRE SERVICE CERTIFICATION BOA 318397 258 WM CORPORATE SERVICES INC 318454 258 VENN BREWING COMPANY 318623 256 LEONARD, MICHELLE 318275 254 BOYER TRUCKS 318914 254 FORCE AMERICA 318936 251 INDELCO PLASTICS CORP 318732 251 STEEL TOE BREWING LLC 318945 250 JOSEPH SCHAUMANN 318296 250 DIRECTV 318315 243 HEALTH STRATEGIES 318830 243 ZIEGLER INC Check Amount Vendor Name Account Description Business Unit Comments318670240BERGMAN LEDGE LLC 11423(E)239 WEX 318285 239 CODY TURNER 318500 238 SHAMROCK GROUP, INC - ACE ICE 318576 238 BARNA, GUZY & STEFFEN ,LTD 318514 236 WOODEN HILL BREWING COMPANY LLC 318687 232 VINOCOPIA 318189 232 BERGMAN LEDGE LLC 319030 230 VESTIS SERVICES LLC 318658 230 VESTIS SERVICES LLC 318606 228 FLEETPRIDE INC 318466 228 BREAKTHRU BEVERAGE MN BEER LLC 318676 226 INSIGHT BREWING COMPANY LLC 318679 226 MAVERICK WINE LLC 318553 225 RISE RIGHT LLC 318868 225 BOOSHIE INC 318969 221 METROPOLITAN FORD 318521 220 BREAKTHRU BEVERAGE MN BEER LLC 11431(E)218 VANCO SERVICES 11429(E)216 OPTUM HEALTH 318686 216 STEEL TOE BREWING LLC 318462 216 BARREL THEORY BEER COMPANY 318388 213 TIMESAVER OFF SITE SECRETARIAL INC 318680 212 MODIST BREWING COMPANY 318879 210 CEF EDEN PRAIRIE COMMUNITY SOLAR LLC 318928 208 HIRSHFIELD'S 318186 206 PETTY CASH 11419(E)204 WEX 318798 204 MR CUTTING EDGE 318761 204 CLEAR CHOICE HEADSETS & TECHNOLOGY, LLC 318432 204 MILK AND HONEY CIDERS 318434 203 MODIST BREWING COMPANY 318220 203 HACKAMORE BREWING COMPANY LLC 318413 203 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318751 203 BROADWAY AWARDS 318441 200 PHILLIPS WINE AND SPIRITS INC 318740 200 ALSDURF LORI 318298 200 EDINA, CITY OF 318233 200 WIKID SPARKLING 318199 195 MONTGOMERY BREWING COMPANY LLC 318256 195 ACME TOOLS 318568 194 A TO Z RENTAL 318519 193 BELLBOY CORPORATION 318209 191 WOODEN HILL BREWING COMPANY LLC 318667 190 56 BREWING LLC 318469 190 BREAKTHRU BEVERAGE MN BEER LLC 318552 188 RED BULL DISTRIBUTING COMPANY INC 11436(E)187 WEX 318551 187 PRYES BREWING COMPANY 318497 187 PRYES BREWING COMPANY 318797 186 MOSER KATLYN 318725 183 INVICTUS BREWING CO 318518 182 BELLBOY CORPORATION 318882 182 CENTURYLINK 318435 181 NEW FRANCE WINE COMPANY 318783 181 KING SAMANTHA 318709 180 STEEL TOE BREWING LLC 318567 176 WOODEN HILL BREWING COMPANY LLC Check Amount Vendor Name Account Description Business Unit Comments318431175LUPULIN BREWING COMPANY 318885 175 CITI-CARGO & STORAGE CO, INC 318799 175 MRPA 318600 175 DUSTRUD, STEPHANIE 318323 175 JOHNSTONE SUPPLY 318690 172 AM CRAFT SPIRITS SALES & MARKETING 318703 172 MODIST BREWING COMPANY 318653 172 TIMESAVER OFF SITE SECRETARIAL INC 318253 171 STEEL TOE BREWING LLC 318972 171 MINNESOTA CLAY CO. USA 318904 170 EDEN PRAIRIE SCHEELS 318660 166 WINSUPPLY EDEN PRAIRIE MN CO 11486(E)163 PAYA 11427(E)163 WEX 318923 162 HACH COMPANY 318437 162 PAUSTIS & SONS COMPANY 318894 161 DAIKIN APPLIED 318747 160 BETH LAPP 319047 159 PROP - PR 318995 159 PROP - PR 318207 159 WINE MERCHANTS INC 318544 157 MODIST BREWING COMPANY 11456(E)155 US BANK - PAYMODE 318841 150 56 BREWING LLC 318588 150 CHRIS ENDRES 319043 149 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC 318444 148 SHAMROCK GROUP, INC - ACE ICE 318251 148 SHAMROCK GROUP, INC - ACE ICE 318202 148 SHAMROCK GROUP, INC - ACE ICE 318924 147 HACKAMORE BREWING COMPANY LLC 318760 146 CINTAS CORPORATION #470 318716 144 BARREL THEORY BEER COMPANY 318404 144 BARREL THEORY BEER COMPANY 318902 142 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC 318292 142 COREMARK METALS 318744 141 ARCPOINT LABS OF EDINA 318638 140 PETRESCUE, CATALIN 318999 139 RED BULL DISTRIBUTING COMPANY INC 318727 138 MODIST BREWING COMPANY 318472 137 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318445 137 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318194 135 DOMACE VINO LLC 318545 135 NEW FRANCE WINE COMPANY 318684 134 SHAMROCK GROUP, INC - ACE ICE 318733 134 VINOCOPIA 318428 133 JOHNSON BROTHERS LIQUOR CO 318293 133 DAXKO LLC 318229 133 SHAMROCK GROUP, INC - ACE ICE 318515 130 56 BREWING LLC 318419 130 HAGGARD BARREL BREWING COMPANY LLC 318246 129 INSIGHT BREWING COMPANY LLC 318198 129 MODIST BREWING COMPANY 318905 125 EDINA, CITY OF 318312 125 GREGOIRE, DAVID 319012 125 SUNDBERG AMERICA 318507 124 STARRY EYED BREWING LLC 318410 123 BREAKTHRU BEVERAGE MN BEER LLC 318532 122 INBOUND BREW CO Check Amount Vendor Name Account Description Business Unit Comments318601122ECM PUBLISHERS INC 318525 121 BREAKTHRU BEVERAGE MN WINE & SPIRITS 318456 121 WINE MERCHANTS INC 319024 121 UPS 318510 120 VINOCOPIA 318508 120 URBAN GROWLER BREWING COMPANY LLC 318589 119 COMCAST 318856 118 ARCHETYPE SIGNS 11432(E)116 WEX 318407 116 BOURGET IMPORTS 318907 115 EMERGENCY TECHNICAL DECON 318408 114 BOURGET IMPORTS 318379 114 STERICYCLE INC 318707 113 SHAMROCK GROUP, INC - ACE ICE 318248 111 MODIST BREWING COMPANY 318978 108 MN MAINTENANCE EQUIPMENT INC 318481 107 JOHNSON BROTHERS LIQUOR CO 318505 106 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318785 105 LEROY WENZEL 318204 105 STEEL TOE BREWING LLC 318273 103 BOUND TREE MEDICAL LLC 318289 103 COMCAST 318421 102 INBOUND BREW CO 318681 102 NEW FRANCE WINE COMPANY 318264 101 ASPEN MILLS 318633 101 MTI DISTRIBUTING INC 318714 100 AM CRAFT SPIRITS SALES & MARKETING 318630 100 MEREDITH KATE 318787 100 LIGHT GINA 318342 100 METROPOLITAN FORD 318502 100 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318405 98 BELLBOY CORPORATION 318400 98 YOUNGSTEDTS COLLISION CENTER 318590 97 COMCAST 318814 96 STAPLES ADVANTAGE 319009 96 STAPLES ADVANTAGE 318753 95 CARLSTON, BRANDON 318974 92 MINNESOTA DEPT OF HEALTH 318704 91 NEW FRANCE WINE COMPANY 318287 90 COMCAST 318583 90 CARLSTON, BRANDON 318654 90 TRI-COUNTY LAW ENFORCEMENT ASSOCIATION 318458 90 WOODEN HILL BREWING COMPANY LLC 318478 88 JOHNSON BROTHERS LIQUOR CO 11457(E)87 PAYCHEX 11430(E)87 PAYCHEX 318677 87 INVICTUS BREWING CO 11439(E)84 WEX 318359 82 QUALITY PROPANE 318597 80 DANIEL CHIES 318550 78 PHILLIPS WINE AND SPIRITS INC 319011 78 SUBURBAN CHEVROLET 318650 77 STEVEN SCHUETTE 318922 76 HAAK LORI 318730 74 SHAMROCK GROUP, INC - ACE ICE 318619 73 INDELCO PLASTICS CORP 318850 72 AM CRAFT SPIRITS SALES & MARKETING 318988 72 PILGRIM DRY CLEANERS INC Check Amount Vendor Name Account Description Business Unit Comments31853869JOHNSON BROTHERS LIQUOR CO 318656 68 UKG INC 318297 68 ECM PUBLISHERS INC 318546 66 PARLEY LAKE WINERY 318436 66 PARLEY LAKE WINERY 318526 65 BREAKTHRU BEVERAGE MN WINE & SPIRITS 319000 65 RICHFIELD PRINTING INC 318417 63 CLEAR RIVER BEVERAGE CO 318554 60 SHAMROCK GROUP, INC - ACE ICE 318263 59 ASCHENBECK SARA 318412 59 BREAKTHRU BEVERAGE MN WINE & SPIRITS 11451(E)58 WEX 318602 57 FASTENAL COMPANY 318558 57 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318305 56 GALLS LLC 318378 55 STAPLES ADVANTAGE 319041 55 CHC CREATING HEALTHIER COMMUNITIES 318884 55 CHC CREATING HEALTHIER COMMUNITIES 318616 54 HIRSHFIELD'S 318206 54 WILD MIND ALES LLC 318889 51 COMCAST 318484 51 JOHNSON BROTHERS LIQUOR CO 318347 50 MSSA 318278 50 CARLSON KARILYN 11437(E)49 WEX 318450 46 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318542 45 JOHNSON BROTHERS LIQUOR CO 11453(E)41 WEX 318594 41 CUB FOODS EDEN PRAIRIE 11435(E)40 WEX 318752 39 BROOKS JARED 318433 36 MINNESOTA ICE SCULPTURES LLC 319042 33 EDEN PRAIRIE CRIME PREVENTION FUND 318901 33 EDEN PRAIRIE CRIME PREVENTION FUND 318579 32 BOHNSACK, SUE 318460 31 ARTISAN BEER COMPANY 318604 30 FIFTH THIRD BANK 318449 28 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 318957 27 MADISON, MELISSA 318389 26 TOLL GAS AND WELDING SUPPLY 11469(E)26 FIDELITY SECURITY LIFE INSURANCE CO 11473(E)25 WEX 11493(E)24 WEX 11428(E)24 MONEY MOVERS INC 318975 23 MINNESOTA DEPT OF HEALTH 318647 23 SPOK, INC. 318344 22 MINNESOTA TROPHIES & GIFTS 319003 19 SHRED RIGHT 318627 18 MADISON, MELISSA 11434(E)18 WEX 318346 18 MRI SOFTWARE LLC 318932 17 HUNT, JASON 318345 15 MINNESOTA VALLEY ELECTRIC COOPERATIVE 11440(E)15 WEX 318634 13 NELSON, ROBIN 319044 11 EDEN PRAIRIE FOUNDATION 318903 11 EDEN PRAIRIE FOUNDATION 318763 10 CULLIGAN BOTTLED WATER Check Amount Vendor Name Account Description Business Unit Comments3183659S&S WORLDWIDE INC 318288 9 COMCAST 319046 8 NCPERS GROUP LIFE INSURANCE 318979 8 NCPERS GROUP LIFE INSURANCE 11491(E)8 NCR PAYMENT SOLUTIONS,PA, LLC 318585 6 CEF EP COMMUNITY SOLAR LLC 318880 5 CEF EP COMMUNITY SOLAR LLC 11438(E)5 WEX 318572 3 ALLIE STEFFEN 7,961,053 Report Total City Council Agenda Cover Memo Date: June 17, 2025 Section: Ordinances and Resolutions Item Number: X.A. Department: Fire Department ITEM DESCRIPTION First reading of an ordinance amending City Code Sections 2.26, 9.10A, and 10.05 REQUESTED ACTION Approve first reading of an ordinance amending City Code Sections 2.26 and 10.05 relating to moving buildings and Section 9.10A relating to fire alarm systems SUMMARY Section 2.26 and 10.05 – Moving Buildings City Code Section 10.05 currently requires that permit applications for moving buildings into or within City to be reviewed and approved by the Board of Adjustments and Appeals. Under City Code Section 2.26, the Planning Commission serves as the City’s Board of Adjustment and Appeals. However, there is little for the Planning Commission to comment upon in a building move. The location of the building is reviewed by staff to confirm all setbacks and lot coverage requirements are met. Additionally, any structure moved into the R1 zoning district, where a building move is most likely to occur, is not subject to building material standards. So long as the building meets zoning requirements and building codes, we cannot comment on the architecture or style of the structure being moved in. With these two considerations being addressed, there is little to gain from a Planning Commission review of a building move while it holds up a building project upwards of 60 days due to applications and meeting schedules. The proposed ordinance therefore removes the requirement that a building move be approved by the Board of Adjustments and Appeals. It also removes the provision in Section 2.26 (which establishes the Board of Adjustments and Appeals) stating that the Board issues moving permits. The proposed ordinance also revises the appeal provision in Section 10.05 to provide for an appeal to the City Manager, who will make a determination after an independent hearing officer holds a hearing and makes a recommendation. This provision brings this section in line with the review and appeal procedures found in the City’s other permitting and licensing sections found in Chapter 5. Section 9.10A – False Fire Alarm Fees City Code Section 9.10A requires a user fee for any fire alarm system that reports more than three false alarms to the City in a calendar year. The City’s fee schedule, however, provides for a user fee for all false alarms in excess of two per year. The Fire Department intends that fees be imposed after two false alarms as stated in the fee schedule. The proposed ordinance therefore amends Section 9.10A to provide that user fees will be charged after two false alarms per year. ATTACHMENTS Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. __-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, AMENDING CITY CODE CHAPTER 2, SECTION 2.26 AND CHAPTER 10, SECTION 10.05 RELATING TO MOVING BUILDINGS; AMENDING CITY CODE CHAPTER 9, SECTION 9.10A RELATING TO FIRE ALARM SYSTEMS; ; AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTIONS 2.99, 9.99 AND 10.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: Section 1. City Code Chapter 2, Section 2.26, Subdivision 2, Subsection A, Item 1, is amended by deleting the following sentence in its entirety: “The Board shall issue building moving permits pursuant to Chapter 10 of the City Code”. Section 2. City Code Chapter 9, Section 9.10A, Subdivision 1, Subsections A and B are amended to delete each instance of the phrase “three (3)” and replace it with the phrase “two (2)”. Section 3. City Code Chapter 10, Section 10.05, Subdivision 4, Subsection C is amended by deleting Items 1 and 2 and replacing them with the following: 1. Deny the permit for moving a building, stating in writing one (1) or more of the grounds stated in Subdivision 13 of this section; or 2. Authorize issuance of the permit. Section 4. City Code Chapter 10, Section 10.05, Subdivision 4, Subsection D is deleted in its entirety and Subsection E is re-lettered to be Subsection D. Section 5. City Code Chapter 10, Section 10.05, Subdivision 7 is deleted in its entirety and replaced with the following: Subd. 7. Appeal of Permit Decision. A. Hearing Request. Any person may appeal the decision of the Building Official authorizing or denying issuance of a permit under this section. To request appeal of a permit decision, the aggrieved person must file a hearing request with the City Clerk within ten (10) days from the date of the Building Official’s denial of or authorization for issuance of a permit. B. Hearing. If a hearing is requested, the City Clerk shall provide written notice to the person bringing the appeal and the applicant for the permit (if not the appellant) of the date, time and place of the hearing no less than fifteen (15) days prior to the hearing. The hearing shall be held by an impartial hearing officer who shall be appointed by the City Manager or his or her designee. Upon conclusion of the hearing, the hearing officer shall, within ten (10) days, make a recommendation to the City Manager in writing with findings supporting the recommendation. C. Decision. Within thirty (30) days of receipt of the hearing officer’s written recommendation, the City Manager shall make a decision on whether the Building Official’s decision is affirmed, reversed, or modified. The City Manager shall inform the person bringing the appeal, including findings and conclusions supporting the decision, within ten (10) days. D. No appeal is allowed to the City Council under Section 2.80 of the City Code from a decision of the City Manager under this section. The City Council may, on its own motion, determine to review the decision of the City Manager. Section 6. City Code Chapter 10, Section 10.05, Subdivision 10 is amended to delete the phrase “Board of Appeals and Adjustments,”. Section 7. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” and Sections 2.99, 9.99 and 10.99 entitled “Violation a Misdemeanor” are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Section 8. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the 17th day of June, 2025 and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the ____ day of _______________, 2025. ____________________________ ______________________________ David Teigland, City Clerk Ronald A. Case, Mayor PUBLISHED in the Sun Sailor on____________________________. City Council Agenda Cover Memo Date: June 17, 2025 Section: Appointments Item Number: XII.A. Department: Rick Getschow, City Manager ITEM DESCRIPTION Students on Commissions Appointments for the 2025-2026 School year REQUESTED ACTION Move to: • Appoint to the Flying Cloud Airport Advisory Commission: • Appoint to the Heritage Preservation Commission: • Appoint to the Human Rights and Diversity Commission: • Appoint to the Parks, Recreation and Natural Resources Commission: • Appoint to the Sustainability Commission: SUMMARY Applications for Students on Commissions positions were accepted from mid-April to the end of May. 54 applications were received this year, and there were more applicants than spots available on Commissions. Commission Staff Liaisons reviewed the applications. The appointment recommendations are based on the students’ stated Commission preferences and the quality of their applications. An orientation session will be held in late August. In 1992, the City Council initiated a program to provide student residents in Eden Prairie with the opportunity to serve on City Commissions as non-voting members. The program has grown and changed over time to reflect modifications made to the City’s Commissions, the addition of Commissions eligible for student appointments, and the desire to include more students in the program. ATTACHMENTS None