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HomeMy WebLinkAboutCity Council - 07/14/2015APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JULY 14, 2015 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow, and Council Recorder Jan Curielli I. CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. ACCEPT DONATION FROM MIRACLE LEAGUE FIELD FUNDRAISING (RESOLUTION NO. 2015-67) Lotthammer said John and Logan McCarthy and Dave and Mike Espe are here tonight to present a check for a portion of the funds needed to build the Miracle Field. He said the contracts will be awarded tonight as part of the Consent Calendar and will be assigned over to RJM Construction. RJM Construction has agreed to be the construction management firm for the project at no cost to the City. There is a total of $105,522 for project costs to be approved tonight and that will get them going with the construction. John McCarthy reviewed the contributors to the fund. They have collected about $175,000, which is 90% of their original goal of $200,000. He noted the construction cost has gone up to $250,000. Their next mission is to get some in- kind donations from some of the contractors. They want to start construction in August. Tyra-Lukens commended them for their outstanding efforts to get contributions and to raise funds. Aho said he was impressed that they got the money together so CITY COUNCIL MINUTES July 14, 2015 Page 2 quickly. He was also impressed by the number of people who are willing to support the community. MOTION: Aho moved, seconded by Case, to adopt Resolution No. 2015-67 to accept the donation in the amount of $120,399 from the Miracle League Field Fundraising Group for the construction of the field. Motion carried 5-0. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Getschow added Item XIV.B.1. MOTION: Butcher Wickstrom moved, seconded by Nelson, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 16, 2015 MOTION: Aho moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday, June 16, 2015, as published. Motion carried 4-0-1, with Butcher Wickstrom abstaining. B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 16, 2015 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City Council meeting held Tuesday, June 16, 2015, as published. Motion carried 4-0-1, with Butcher Wickstrom abstaining. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. CROSSROADS CENTER by Tim Cashin. Second reading of Ordinance 9- 2015-PUD-4-2015 for Planned Unit Development District Review with waivers on 2.9 acres and Zoning District Amendment within the Commercial-Regional- Service zoning district on 2.9 acres and Site Plan Review on 2.9 acres. Location: 7731 Flying Cloud Drive. (Ordinance No. 9-2015-PUD-4-2015 for PUD District Review with waivers and Zoning District Amendment within the C- REG-SER zoning district; Resolution No. 2015-68 for Site Plan Review on 2.9 acres) C. APPROVE CONSTRUCTION MANAGEMENT CONTRACT WITH RJM CONSTRUCTION FOR MIRACLE LEAGUE FIELD PROJECT D. AWARD BIDS AND ASSIGN CONTRACTS TO RJM FOR THE CONSTRUCTION OF MIRACLE LEAGUE FIELD CITY COUNCIL MINUTES July 14, 2015 Page 3 E. AWARD CONTRACT FOR REHABILITATION OF BITUMINOUS BIKE TRAILS TO BITUMINOUS ROADWAYS, INC. F. AWARD CONTRACT FOR BUILDING RESTORATION REPAIRS TO RESTORATION SYSTEMS, INC. FOR BASE BID AND ALTERNATE G-2 G. AWARD CONTRACT FOR REPLACEMENT OF UPPER LEVEL PUBLIC AREA CARPET IN CITY HALL TO ACOUSTICS ASSOCIATES H. ADOPT RESOLUTION NO. 2015-69 DECLARING THE CITY’S OFFICIAL INTENT TO REIMBURSE ITSELF FOR PRIOR EXPENDITURES OUT OF THE PROCEEDS OF A SUBSEQUENTLY ISSUED SERIES OF BONDS I. APPROVE CONTRACT WITH ULTIMATE SOFTWARE GROUP, INC. FOR RECRUITMENT AND ONBOARDING MODULES J. DECLARE PROPERTY AS ABANDONED K. ADOPT RESOLUTION NO. 2015-70 APPROVING AMENDMENT TO MNDOT AGREEMENT FOR SHADY OAK ROAD SOUTH L. APPROVE AGREEMENT WITH TWIN CITIES AND WESTERN RAILROAD FOR REPLACEMENT OF VALLEY VIEW ROAD AT- GRADE CROSSING M. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH HTPO FOR ENGINEERING SERVICES TO RECONSTRUCT BLUFFS WEST LIFT STATION N. ADOPT RESOLUTION NO. 2015-71 APPROVING PLANS FOR TURN LANE IMPROVEMENTS ON PIONEER TRAIL AT GREEN ACRES O. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH SRF CONSULTING GROUP, INC. FOR IN-CONSTRUCTION SERVICES FOR WEST 70TH STREET EXTENSION IMPROVEMENT PROJECT P. APPROVE BUFFER MAINTENANCE AGREEMENT FOR PURGATORY CREEK BANK STABILIZATION PROJECT Q. APPROVE PURCHASE AND EARLY ORDERING OF NEW SINGLE AXLE DUMP TRUCK WITH SNOW PLOW EQUIPMENT MOTION: Butcher Wickstrom moved, seconded by Case, to approve Items A-Q on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS CITY COUNCIL MINUTES July 14, 2015 Page 4 A. SHOPS AT SOUTHWEST STATION by Venture Pass Partners, LLC. Request for Planned Unit Development Concept Review on 1.67 acres, Planned Unit Development District Review with waivers and Zoning District Amendment within the Commercial Regional Service zoning district on 1.67 acres and Site Plan Review on 1.67 acres Location: 13000 Technology Drive. (Resolution No. 2015-72 for PUD Concept Review; Ordinance for PUD District Review with waivers and Zoning District Amendment) Getschow said this site was originally approved in 1999 as a restaurant called Pickled Parrot (most recently Santorini’s) and is part of a previously approved Planned Unit Development (PUD) which includes Southwest Station Retail (multi-tenant building, Anchor Bank, and Ruby Tuesday), and Southwest Transit Station. The proposal is for an 11,138 square foot multi-tenant retail building with a 2,389 square foot deck for restaurant tenant dining. The applicant proposes to remove the existing Santorini restaurant building, but intends to reuse a majority of the existing foundation and pilings for the proposed building. There are four proposed tenants, including three restaurant uses and one dental office. The applicant provided a proposed parking ratio based on an anticipated tenant use of restaurant and office. The Planning Commission voted 5-0 to recommend approval of the project at the June 22, 2015 meeting, but had some suggestions and minor changes that are now included in the project. Staff recommends approval of the project and the PUD waivers that will be carried over from the original approval. Randy Rauwerdink, representing Venture Pass Partners, gave a summary of the project. He said they plan to use as much of the existing foundation and pilings as possible, will add 30 parking stalls, and will take 20 feet off the front of the building on the north side. He reviewed the landscaping plan, noting they will add a raingarden and will screen the underside of the deck. He reviewed the elevation photos of the project. Tyra-Lukens said she was confused because she saw five doors and five sign spots but the plan shows four tenants. Mr. Rauwerdink reviewed the spaces planned within the building. Tyra-Lukens asked if they will meet the sign code and if the signage indicated is not necessarily the final location. Mr. Rauwerdink said they will meet the requirements of the sign code and the sign span is locked in, but the tenant signage will depend on who the final tenants in the building are. Nelson asked about the handicapped parking being located on just one end of the building. Mr. Rauwerdink replied they tried to keep that parking on the grade level portion of the site. Nelson asked about the access points. Mr. Rauwerdink pointed out the three access points for the building. Tyra-Lukens asked if there was discussion about what would happen if they were not able to get a replacement for the dental office tenant who would have similar parking requirements. Dave Carland, President of Venture Pass Partners, said the four tenant spaces are committed, and the building is designed to be a multi- tenant building. CITY COUNCIL MINUTES July 14, 2015 Page 5 Case asked what will happen ten years from now if the dental office doesn't work out. Getschow said staff's recommendation is that language be incorporated in the development agreement that would reflect a maximum of three restaurant uses and one office, and we would ask them to lock that in. This project is completely driven by the parking. There could be a different iteration with additional parking, but the development agreement would come back to the Council for revision. Butcher Wickstrom was concerned about the parking lot and asked if the restaurants will serve lunch and dinner rather than being open all day. Mr. Carland said that was correct. There were no comments from the audience. MOTION: Aho moved, seconded by Butcher Wickstrom, to close the public hearing; to adopt Resolution No. 2015-72 for Planned Unit Development Concept Review on 1.67 acres; to approve 1st reading of the ordinance for Planned Unit Development District Review with waivers, and Zoning District Amendment within the Commercial Regional Service zoning district on 1.67 acres; and to direct staff to prepare a development agreement incorporating staff and commission recommendations and Council conditions. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Butcher Wickstrom, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson and Tyra-Lukens voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER 1. Award from League of Minnesota Cities Getschow said we recently received the City of Excellence award from the League of Minnesota Cities. This annual award is given to three cities of different sizes, and Eden Prairie received the award for cities of 20,000 or more for the work we have done over the last two or three years on our snow and ice removal program. He thanked Public Works Director Ellis and his team as well as other departments that play a role in snow and ice control. He noted we will receive a check for $1,000 with the award. CITY COUNCIL MINUTES July 14, 2015 Page 6 C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR 1. Adopt Resolution No. 2015-73 to Submit Comments on the Southwest Light Rail Transit (SWLRT) Supplemental Draft Environmental Impact Statement (SDEIS) Ellis said the alignment of the SWLRT changed dramatically as a result of the SDEIS. Formerly the alignment was on Technology Drive and along Hwy 212, but that shifted with the DEIS. Staff is in the process of reviewing the SDEIS and has drafted a response letter to the Project Office with eight general comments. The comments are as follows:  Continued support for the five stations in Eden Prairie that were part of our Municipal Consent on July 14, 2014;  Complement and coordinate the project with the services given by Southwest Transit and work together with them during the design and construction phases;  Review the design of the LRT bridge adjacent to Purgatory Park to complement the park setting;  Avoid and accommodate the construction with events that will occur at Purgatory Park during the construction of the SWLRT;  Eliminate curves on the design of the LRT bridge over Valley View Road at Flying Cloud Drive;  Screen and hide the LRT equipment where possible;  Analyze any modifications to the proposed alignment, stations and parking distribution to ensure adequate infrastructure is provided;  Minimize the effects on businesses and property owners during the construction process. Aho said he still has a lot of concerns about the project as a whole and its impact on Eden Prairie, especially with some of the changes they are making. He did not have concerns with submitting our comments in terms of the SDEIS. MOTION: Butcher Wickstrom moved, seconded by Nelson, to adopt Resolution No. 2015-73 to submit comments on the Southwest Light Rail Transit Supplemental Draft Environmental Impact Statement. Motion carried 5-0. F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF CITY COUNCIL MINUTES July 14, 2015 Page 7 H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Tyra-Lukens commended staff, especially the Park & Recreation Department, on the successful Fourth of July celebration. She liked the fact that we did not start the fireworks until the sky was very dark. Lotthammer said staff estimates over 10,000 people attended the celebration on the Fourth, and there was also a great turnout for the events held on July 3. Butcher Wickstrom said last year we talked about amping up our Fourth of July celebration, and this was the highest quality one so far. The celebration helps to create family traditions which help to promote a home town community feeling. XVI. ADJOURNMENT MOTION: Case moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0. Mayor Tyra-Lukens adjourned the meeting at 7:49 PM.