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HomeMy WebLinkAboutCity Council - 03/18/2025Approved Minutes Eden Prairie City Council Meeting 7 p.m. Tuesday, Mar. 18, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, HR/Administrative Services Director Alecia Rose, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7:00 p.m. Council Member Kathy Nelson was absent. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. Polar Plunge proclamation Getschow explained the proclamation will recognize Saturday, March 8 as Eden Prairie Polar Plunge day in the City of Eden Prairie and highlight the partnership with and funds raised for Special Olympics Minnesota. Carter Staaf, Eden Prairie Detective, provided statistics on the Polar Plunge and Torch Run efforts over the past 18 years. He introduced Elizabeth Neuville, Western Wing Polar Plunge Participant, and Lori Lindahl, of the Torch Run and Three Rivers Parks District and mother of Western Wing Polar Plunge Participant Jessica Lindahl. Case read the proclamation in full. Toomey recognized the immense impact Detective Staaf has had on the Eden Prairie community and various nonprofits. CITY COUNCIL MEETING AGENDA March 18, 2025 Page 2 B. Diving block donation and naming rights agreement Markle explained Bearpath Golf & Country Club, Inc. has donated $4,000 to the City in exchange for naming rights for a starting block adjacent to the lap pool at the Aquatics Center. The starting block will display the name “Bearpath Golf & Country Club Swim & Dive Team.” There are eight diving blocks, and each one has a sponsor. MOTION: Freiberg moved, seconded by Narayanan, to adopt Resolution No. 2025-031 accepting a donation from Bearpath Golf & Country Club, Inc. and authorize execution of a naming rights agreement relating to a starting block at the aquatics center. Motion carried 4-0. C. Adopt resolution No. 2025-032 accepting Parks and Recreation winter 2025 donations Markle stated the donations, totaling $7,250, allow the City to offer special events, programs, and educational activities at little or no cost to residents. Businesses increase their exposure and interaction with the community and increase the ability of our residents to enjoy our programs. All donations for Parks and Recreation special events will be used to enhance the events and lower overall costs. MOTION: Toomey moved, seconded by Narayanan, to adopt Resolution No. 2025-032 accepting multiple first quarter 2025 donations to Parks and Recreation. Motion carried 4-0. D. Adopt Resolution No. 2025-033 Supporting Mayor’s Water Challenge Getschow stated the attached resolution is a commitment from the City of Eden Prairie to once again support water conservation efforts by encouraging residents to participate in the Mayor’s Challenge for Water Conservation from April 1 to April 30, 2025. He encouraged community members to participate. MOTION: Narayanan moved, seconded by Freiberg, to adopt Resolution No. 2025-033 supporting the Wyland Mayor’s Challenge for Water Conservation. Motion carried 4-0. V. Approval of Agenda and Other Items of Business MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as published. Motion carried 4-0. VI. Minutes CITY COUNCIL MEETING AGENDA March 18, 2025 Page 3 MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, March 4, 2025, and the City Council meeting held Tuesday, March 4, 2025, as published. Motion carried 4-0. VII. Consent Calendar A. Clerk’s List B. Highway 5 Business Center by Endeavor Development, LLC. Second Reading of Ordinance No. 05-2025 for Zoning District Change from I-General to Flex Service on 3.98 acres, Resolution No. 2025-034 for Site Plan on 3.98 acres, approve Development Agreement C. Adopt Resolution No. 2025-035 accepting Eden Prairie’s Community Development Block Grant (CDBG) Citizen Participation Plan D. Adopt Resolution No. 2025-036 approving Endeavor Addition final plat E. Adopt Resolution No. 2025-037 approving Three Oaks Estates final plat F. Award contract for Shady Oak Road improvement project to Valley Paving, Inc. G. Approve construction agreement for Shady Oak Road street lighting facilities with Xcel Energy H. Approve professional services agreement for Shady Oak Road improvement project construction administration services with SRF Consulting Group, Inc. I. Approve professional services agreement for Shady Oak Road improvement project construction materials testing services with WSB LLC J. Approve professional services agreement Anderson Lake Parkway/Preserve Association Flooding feasibility study with Short Elliot Hendrickson, Inc. K. Award contract for 2025 concrete material pricing with Cemstone Products Company L. Award contract for County Road 62 Fence Installation with Huckleberry Fencing, LLC doing business as Superior Fence and Rail M. Award contract for 2025 installation of hot-2 bituminous crack-sealant with A+ Sealcoating LLC N. Award contract for 2025 curb and gutter replacement with Curb Masters, Inc. O. Award contract for 2025 mudjacking with Metro Concrete Raising, Inc. CITY COUNCIL MEETING AGENDA March 18, 2025 Page 4 P. Award contract for 2025 pavement markings to Warning Lites Q. Approve contract services agreement for Franlo Park water line installation with Precision Utilities R. Approve purchase of Police Department Remodel Project Builder’s Risk Insurance Coverage from RLI Insurance Company S. Approve Facility Condition Assessment agreement with Kraus-Anderson T. Award contract for Senior Center Heating, Ventilation, and Air Conditioning to Total Mechanical U. Approve contract for Council Chambers cameras and related equipment replacement with AVI Systems, Inc. V. Adopt Resolution No. 2025-038 approving application to conduct off-site lawful gambling by the EPAM Rotary Foundation MOTION: Freiberg moved, seconded by Toomey, to approve Items A-V on the Consent Calendar. Motion carried 4-0. VIII. Public Hearings and Meetings A. 12251 Sunnybrook Road by Cameron Serk. First and second reading of Ordinance No. 06-2025 for a Zoning District change from Rural to R1-13.5 on .78 acres Getschow explained the applicant is requesting a zoning district change from Rural to R1-13.5. The subject property is an existing single-family home. The property owner is requesting the zoning district change to have setback requirements that are more consistent with the surrounding neighborhood. Cameron Serk, 12251 Sunnybrook Road, stated they hope to build a garage and move their shed. Case pointed out all land was initially zoned Rural. The request is perfunctory. MOTION: Freiberg moved, seconded by Narayanan, to close the public hearing, approve the first reading of ordinance No. 06-2025 for a Zoning District change from Rural to R1-13.5 on 0.78 acres, and approve the second reading of ordinance No. 06-2025 for a Zoning District change from Rural to R1-13.5 on 0.78 acres. Case added the motion requires a unanimous vote. VOTE ON THE MOTION: Motion carried 4-0. CITY COUNCIL MEETING AGENDA March 18, 2025 Page 5 B. Adopt Resolution No. 2025-039 approving use of 2025 CDBG funds as recommended by the Eden Prairie Human Services Review Committee Getschow explained Eden Prairie’s 2025 CDBG allocation has not yet been announced by the U.S. Department of Housing and Urban Development (HUD). In line with recent annual allocation amounts, staff estimates a 2025 allocation of $270,000, and this figure was used by the Human Services Review Committee to make its funding recommendations for 2025. The discussion of how to distribute the 2025 CDBG funds through the Human Services Review Committee included a complete review of all “Request for Funding” applications and the overall distribution of funds in 2024. The Committee’s goals were to support the best and highest use of these funds for human services that demonstrated the most direct benefit to the community. Case asked if any communities choose not to accept the funds. Getschow confirmed he is unaware of a municipality that doesn’t accept the funds. Case encouraged any community members with concerns about Federal funding to reach out to their government representatives. Brenda Lano-Wolke, Executive Director of Homes Within Reach, explained how two homes were purchased through the program thanks to fund allocations such as CDBG. The new homeowners are deeply connected to the Eden Prairie community. Jenifer Loon, Executive Director of People Reaching Out to People (PROP), stated PROP uses CDBG funds to assist in rent payments. Their programs help stabilize families and children. Gary Spears, Senior Community Services HOME Hennepin County Technology Coordinator, pointed out the goal of their organization is to keep seniors in their homes. He provided an anecdote about a client they recently served. MOTION: Toomey moved, seconded by Narayanan, to close the public hearing and adopt Resolution No. 2025-039 approving the acceptance and distribution of 2025 CDBG funds as recommended by the Eden Prairie Human Services Review Committee. Motion carried 4-0. IX. Payment of Claims MOTION: Freiberg moved, seconded by Narayanan, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Toomey, and Case voting “aye.” X. Ordinances and Resolutions CITY COUNCIL MEETING AGENDA March 18, 2025 Page 6 XI. Petitions, Requests, and Communications XII. Appointments XIII. Reports A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIV. Other Business XV. Adjournment MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:37 p.m. Respectfully Submitted, _______________________ Sara Potter, Administrative Support Specialist