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HomeMy WebLinkAboutCity Council - 01/21/2025APPROVED MINUTES Eden Prairie City Council Meeting 7 p.m. Tuesday, January 21, 2025 City Center Council Chambers 8080 Mitchell Road Eden Prairie, MN 55344 ATTENDEES City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, HR/Administrative Services Director Alecia Rose, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville MEETING AGENDA I. Call the Meeting to Order Mayor Case called the meeting to order at 7:00 p.m. Council Member PG Narayanan was absent. II. Pledge of Allegiance III. Open Podium Invitation IV. Proclamations and Presentations A. Martin Luther King, Jr. Day Proclamation Getschow introduced the item and explained the Proclamation recognizes Eden Prairie’s commitment to diversity. Case read the Proclamation in full. V. Approval of Agenda and Other Items of Business MOTION: Toomey moved, seconded by Freiberg, to approve the agenda as published. Motion carried 4-0. VI. Minutes MOTION: Nelson moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, January 7, 2025, and the City Council meeting held Tuesday, January 7, 2025, as published. Motion carried 4-0. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 2 VII. Consent Calendar A. Clerk’s List B. Code Amendment – Chapter 9 fences. Approve second reading of Ordinance No. 01-2025 amending Chapter 9 section 9.76 and 9.77, adopt Resolution No. 2025- 016 approving Summary Ordinance C. Approve joint powers agreement for Fire Department federal background checks with State of Minnesota, authorize Mayor and City Manager to execute agreement D. Approve construction contract for rehabilitation of nine City manholes with Innovative High Performance Coatings E. Approve professional services agreement for engineering design, bidding services, and financial consulting for geothermal update of water treatment plant Heating, Ventilation and Air Condition (HVAC) system with Advanced Engineering and Environmental Services, LLC F. Approve professional services agreement for conducting a filter performance evaluation at the Water Treatment Plant with Advanced Engineering and Environmental Services, LLC G. Approve delegation agreement for aquatic invasive species prevention with the Minnesota Department of Natural Resources H. Approve one-year community garden plot lease agreement with the Metropolitan Airport Commission (MAC) I. Approve updated priority use of outdoor facilities for organized athletic policy, approve update to fee Resolution J. Approve professional services agreement for design and construction documents for Homeward Hills Park playground renovation project with WSB K. Approve updates to Enterprise License Agreement with Environmental Systems Research Institute, Inc. MOTION: Freiberg moved, seconded by Nelson, to approve Items A-K on the Consent Calendar. Motion carried 4-0. VIII. Public Hearings and Meetings A. MARSHALL GARDENS by Lake West Development, LLC. Approve first reading of Ordinance for zoning district changes on 32.11 acres and PUD district review with waivers on 8.03 acres, adopt Resolution No. 2025-017 for guide plan change from CITY COUNCIL MEETING AGENDA January 21, 2025 Page 3 low-density residential to medium-density residential on 9.78 acres and from low- density residential to parks & open space on 12.78 acres, adopt Resolution No. 2025-018 for PUD concept plan on 8.03 acres, adopt Resolution No. 2025-019 for preliminary plat on 32.11 acres, and adopt Resolution No. 2025-020 supporting park dedication Getschow explained the subject property is located at 9905 Dell Road, and currently has a single-family dwelling, agricultural buildings, farmland, and private open space. The City has received land use applications requesting approvals necessary to subdivide the 32.11-acre parcel into 15 single-family lots, a lot for a 100-unit multi-family stacked townhome project, and several outlots for stormwater management and preserved open space. Klima provided a brief overview of the project and reviewed the development plan. She noted some updates had been implemented since the Planning Commission public hearing such as the shifting of single-family homes to the west, a reduction in the size of the community gardens, the creation of an additional buffer area between the development and existing homes to the north, and reducing the number of lot width waivers by two and lot area waivers by six. She also showed the landscaping plans. Ellis showed a table and map depicting traffic disbursement. On a daily basis, around 900 trips would be generated in and out of the site. He showed maps of traffic volumes broken down roads. He explained the Intersection Level of Service (LOS) measurement, the current ratings, and the 2027 potential ratings. He added stop signs are recommended for Crestwood at Laforet Drive. Case asked if Staff anticipate more traffic heading south out of the neighborhood once Dell is updated. Ellis stated they predict 200 new trips will use Dell once it is updated. Case asked if there are options to route cars differently should it be an issue. Elli explained the updated type of road is intended to adopt that level of traffic, and there aren’t options for alternative routes. Toomey asked if Dell will be regraded. Ellis stated the grades will improve slightly, as will the sharpness of the corners. Kelsey Thompson, Lake West Development at 14525 MN-7 #265, thanked the various parties that have participated in the process. She reviewed the development timeline and noted construction is planned to start in the summer. She detailed concerns expressed by neighbors at the Planning Commission public hearing and the developer’s subsequent alterations. Cody Dietrich, Lake West Development at 14525 MN-7 #265, provided details on the community garden and noted about 60 percent of the lot’s green space will be maintained. He listed and showed renderings of the planned amenities. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 4 Case asked how much support the solar panels will provide. Mr. Dietrich stated they estimate half of the communal space’s electric costs will be covered by solar. Mr. Dietrich also showed examples of the proposed floor plans. Freiberg asked what the difference is between stacked townhomes and condos. Mr. Dietrich explained they are trying to maintain the height of townhome settings while prioritizing single-level living. Ms. Thompson added there is no central lobby space like a condo would have. Case asked if there were plans for lots to be carved out for the sellers. Mr. Dietrich stated there was an initial plan to preserve the home. However, the Dell Road improvements made it difficult. Just under 13 acres are dedicated to the City, and the Parks and Recreation Department are working to add trails to that area. Toomey asked if there will be additional soundproofing due to the site’s proximity to the airport. Mr. Dietrich stated they will prioritize soundproofing through material selection and high-quality windows because the townhome units are close to one another, and the units are intended to be owned rather than rented. The same quality of materials will be used in the single-family homes. Sounds of an airplane are likely to be muffled. Katherine Becker, 9688 Geisler Road, stated she is concerned with the traffic impacts. Another development site’s traffic impacts were not included in traffic calculations for the proposed development. The style of development is called a “tsunami” nationally. The population and housing density seriously increase the risk of fires. She provided statistics on fire incidents and detailed fire events throughout the country. Beth Reese, 9744 LaForet Drive, noted her appreciation of the positive changes. However, another concern has yet to be addressed. There are three exits from the condominiums, but the middle exit point needs to be moved closer to Dell rather than so close to LaForet. Mr. Dietrich explained the central and west driveways access the ground parking. The underground access is from the east and west driveways. The middle access point is necessary for fire safety. Cindy Leverenz, 9703 Geisler Road, stated the traffic impacts and density of the proposed development. The presentation showed the decreased traffic impacts throughout Dell. However, Dell itself also becomes smaller and slower at the same rate. The existing site is low-density, and the proposal is on the upper end of medium-density. The density is highly unusual as it lacks proximity to shopping or public transportation. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 5 Case asked for Staff to comment on the traffic concerns mentioned. Ellis noted the Polte development’s traffic is mostly on Pioneer Trail. As for Dell Road, it can handle around 6,000 vehicles per day (vpd) near Hwy 62, and the projections show only 3,100 vpd. While the Polte project’s traffic impacts may not be included in the projections, it would not generate more traffic than Dell was built to handle. Nelson asked what the average cost of the condominiums would be. Mr. Dietrich stated the condos will cost $850,000 to $1.2 million. The villas will be $1.1 to $1.5 million. The target market is empty nesters, and they anticipate less traffic impacts than the typical calculations. Nelson pointed out that anyone who may live in the proposed development is choosing to be there due to the price point. Richard Koppy, 9872 Crestwood Terrace, commended the developer for listening to the public comments. The plan is reasonable and high-quality, though he would favor a lower density. He pointed out the speed of the traffic isn’t being considered. The dirt road slows people down, after Dell Road is refinished traffic will speed up. He added a lot of trees and hills are being removed around Dell. He requested the Council consider maintaining the beautiful landscaping of the road. Mr. Koppy noted the traffic on Crestwood will more than double, which is a concern for himself and his neighbors. He added there are many beautiful trails in the area. The City needs to prioritize a plan for trails on the site. MOTION: Toomey moved, seconded by Freiberg. to close the public hearing. Motion carried 4-0. Case explained the progression of the development and its proposals. He explained the priorities of the Council and how they are incorporated into the project. Case acknowledged he has strong opinions on fire prevention due to personal experience. The condos would have sprinklers, and the Eden Prairie Fire Department is well-funded and fully staffed. Case noted single-family homes geared toward younger families would generate much more traffic than the proposed units. Nearby existing homes were once an apple orchard, and their neighborhoods increased traffic when they were built. The site will generate additional traffic at some point, but the City has prepared the roads to handle the increases. Toomey stated the environmental impact studies have been completed and no heritage trees are being removed. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 6 Nelson added it is important to protect the bluffs, and the proposal considers safety of its future residents. As for trails, Eden Prairie will add trail plans to their operations once they own their portion of the site. Nelson pointed out the developer has been extremely responsive to public comments, and they are very considerate. Freiberg noted his appreciation of the site design and the most recent edits. The potential traffic capacity is suitable for the roads. He asked if the speeding on Dell could be addressed. Case stated the digital speed signs have been helpful to address speeding concerns throughout Eden Prairie. Toomey stated the natural curves of the road will help decrease the speed. Ellis agreed the curves help to decrease speeding. The grade will also remain non-flat which reduces speed. The dynamic speed signs are beneficial, as noted by Mayor Case. Also, Staff plans to do speed data collection on the new Dell. MOTION: Nelson moved, seconded by Freiberg, to adopt Resolution No. 2025- 017 for a guide plan change from Low-Density Residential to Medium Density Residential on 9.78 acres and from Low-Density Residential to Parks and Open Space on 12.78 acres, adopt Resolution No. 2025-018 for Planned Unit Development (PUD) Concept Review on 8.03 acres, approve the first reading of an Ordinance for a PUD District Review with waivers on 8.03 acres and zoning district changes from Rural to R1-9.5 on 8.03 acres, Rural to RM-2.5 on 9.78 acres, and Rural to Parks and Open Space on 12.78 acres, adopt a Resolution No. 2025-019 for a preliminary plat of one parcel into 16 lots and five outlets on 32.11 acres, adopt a Resolution No. 2025-020 in support of park dedication fees on 32.11 acres, and direct Staff to prepare Development Agreement incorporating staff and Commission recommendations and Council conditions. Motion carried 4-0. IX. Payment of Claims MOTION: Toomey moved, seconded by Freiberg, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Nelson, Toomey, and Case voting “aye.” X. Ordinances and Resolutions A. Adopt Resolution No. 2025-021 accepting bids and awarding contracts for the Police Department and City Office remodel project Getschow explained City of Eden Prairie has been working toward the remodel of the west side of City Center to house the Eden Prairie Police Department, providing additional space for future growth and functionality for the department. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 7 The renovation will also centralize all city functions, including meeting rooms, on a single level for improved accessibility. Kraus-Anderson is the Construction Manager and BKV Group is the Architect for the Project. Michael Healy, representative of BKV Group, reviewed the project goals and provided a design overview for the overall building use. All department offices will be relocated to one level for improved public accessibility and wayfinding. Case asked what will happen to the Garden Room. Getschow stated the Garden Room will be recreated with the same square footage on the main level. Case asked how the leasable area will be renovated before or after finding tenants. Getschow confirmed the City would wait to do renovations until after tenants are secured. Mr. Healy showed the site plan and landscaping. The secure parking area will be safer and more accessible. He explained the floor plan for each level of the Police Department. Case asked if the existing stairs and elevator will remain to access the leasable area. Getschow stated there are no current plans to change the stairs and elevator. Nelson asked if the restaurant will be relocated. Getschow noted the restaurant has primarily been off-site catering. It already has plans to relocate. Freiberg asked if the growth of potential City employees is limited by allocating so much space to the Police Department. Getschow explained the floor plans and overall renovation is intended to last for at least 20 years. Mr. Healy showed conceptual renderings of the interiors and detailed the art and historical components. Dan Kjellberg, representative of Kraus-Anderson, explained bids were opened on December 18, 2024. The project received a robust response resulting in 108 competitive bids, which were received and verified. The bid documents invited bids on four alternates for the project, of which Staff recommends proceeding with Alternate #2, Shielded Modular Enclosure (Faraday room). Kraus-Anderson has reviewed and tabulated the bids, and their recommendation of the lowest responsible bidder for each scope of work was provided to the City. Mr. Kjellberg noted funding for the project will come from Five-Year Capital Improvement Bonds in the amount of $26.5 million, the issuance of which was preliminarily approved by the Council at the December 3, 2024 meeting. Final issuance and approval of the Bonds will occur at a later date. He detailed the project schedule and the next steps of the process. CITY COUNCIL MEETING AGENDA January 21, 2025 Page 8 Chief Sackett explained the Police Department is lacking office space among other spaces, so the new Department is much needed. The design focuses on collaboration and being at the forefront of policing. The security measures and improved parking opportunities will greatly benefit the fleet. Case pointed out the road accesses are more efficient and safer. The new layout will improve safety for officers and staff. Plus, the covered parking will have a huge impact, and the resources for investigations will be valuable to the community. Chief Sackett agreed with the points made by Mayor Case and noted the improved spaces and resources will improve recruitment and retention of officers. Nelson thanked the police for their service to the community. MOTION: Freiberg moved, seconded by Toomey, to adopt Resolution No. 2025- 021 accepting bids and awarding contracts for the Police Department and City Office remodel project. Motion carried 4-0. XI. Petitions, Requests, and Communications XII. Appointments Reports A. Reports of Council Members B. Report of City Manager C. Report of Community Development Director D. Report of Parks and Recreation Director E. Report of Public Works Director F. Report of Police Chief G. Report of Fire Chief H. Report of City Attorney XIII. Other Business XIV. Adjournment CITY COUNCIL MEETING AGENDA January 21, 2025 Page 9 MOTION: Toomey moved, seconded by Nelson, to adjourn the meeting. Motion carried 4-0. Mayor Case adjourned the meeting at 9:04 p.m. Respectfully submitted, ___________________________ Sara Potter, Administrative Support Specialist