HomeMy WebLinkAboutCity Council - 01/07/2025Agenda
Eden Prairie City Council Workshop
5:30 p.m. Tuesday, Jan. 7, 2025
City Center Heritage Rooms, Council Chambers
8080 Mitchell Road
Eden Prairie, MN 55344
ATTENDEES
City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG
Narayanan, and Lisa Toomey
City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt
Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose,
Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara
Potter
MEETING AGENDA
Heritage Rooms
I. Planning Commission Work Plan 5:30 to 5:50 p.m.
II. Parks, Recreation and Natural Resources Commission Work Plan 5:50 to 6:10 p.m.
III. Athletic Field Policy 6:10 to 6:30 p.m.
Council Chambers
IV. Open Podium
V. Adjournment
Agenda
Eden Prairie City Council Meeting
7 p.m. Tuesday, Jan. 7, 2025
City Center Council Chambers
8080 Mitchell Road
Eden Prairie, MN 55344
ATTENDEES
City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG
Narayanan, and Lisa Toomey
City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Julie Klima, Parks and Recreation Director Amy Markle, and City Attorney
Maggie Neuville
MEETING AGENDA
I. Call the Meeting to Order
II. Pledge of Allegiance
III. Swearing In of Council Members Narayanan and Toomey
IV. Open Podium Invitation
V. Proclamations and Presentations
A. Winter salt awareness week Proclamation
VI. Approval of Agenda and Other Items of Business
VII. Minutes
A. City Council Workshop held Tuesday, December 3, 2024
B. City Council Meeting held Tuesday, December 3, 2024
VIII. Consent Calendar
A. Clerk’s List
B. Adopt Resolution establishing meeting dates and times for City Boards and
Commissions for 2025
C. Adopt Resolution authorizing Treasurer or Deputy Treasurer to invest City of Eden
Prairie funds
CITY COUNCIL MEETING AGENDA
January 07, 2025
Page 2
D. Adopt Resolution authorizing Treasurer or Deputy Treasurer to make electronic
fund transfers for City of Eden Prairie
E. Adopt Resolution authorizing City officials to transact banking business
F. Adopt Resolution designating depository
G. Adopt Resolution authorizing use of facsimile signatures by public officials
H. Adopt Resolution authorizing payment of certain claims by Finance department
without prior council approval
I. Adopt Resolution authorizing expenditure of fiscal year 2025 opioid settlement
funds
J. Adopt Resolution endorsing Safe Routes to School grant application and
authorizing execution of grant agreement with the Minnesota Department of
Transportation
K. Adopt Resolution authorizing execution of Safe Road Zones grant agreement with
the Minnesota Department of Transportation
L. Approve investment policy
M. Approve legislative services agreement with Lockridge Grindal Nauen
N. Approve purchase of a mini-caliber tracked robot
O. Approve professional services agreement amendment for Prairie Center Drive
pavement rehabilitation project construction administration services with SRF
Consulting Group
P. Approve professional services agreement amendment for Prairie Center Drive and
Franlo Road intersection improvements construction administration services with
SRF Consulting Group
Q. Authorize purchase of a salt crusher dirt pulverizing bucket with hydraulic hoses
and loader mount
R. Authorize purchase of two portable changeable message boards
S. Approve upgrade to electronic plan review software as a service with Avolve
T. Declare obsolete computer equipment as surplus and authorize disposal
U. Approve renewal of towing services agreement between the City of Eden Prairie
and Allen’s Service, Inc. doing business as (DBA) Matt’s Auto Service
CITY COUNCIL MEETING AGENDA
January 07, 2025
Page 3
IX. Public Hearings and Meetings
X. Payment of Claims
XI. Ordinances and Resolutions
A. First reading of Ordinance amending Chapter 9 related to fences and vision
impacts
XII. Petitions, Requests, and Communications
XIII. Appointments
A. Adopt Resolution designating official City newspaper
B. Adopt Resolution designating official meeting dates, time, and place for City
council in 2024 and appointing acting mayor
C. Adopt Resolution appointing Commissioners to Eden Prairie Housing and
Redevelopment Authority
D. Adopt Resolution appointing Director and Alternate Director to Suburban Rate
Authority
E. Adopt Resolution appointing Municipal Representatives to the Fire Relief
Association Board of Trustees
F. Appointment of Delegate and Council Members as Alternates to National League
of Cities
G. Appointment to Municipal Legislative Commission
H. Appointment to Southwest Cable Commission
I. Appointment to I-494 Commission
J. Appointment of Assistant Weed Inspector
K. Appointment to Southwest Transit Commission
XIV. Reports
A. Reports of Council Members
B. Report of City Manager
C. Report of Community Development Director
CITY COUNCIL MEETING AGENDA
January 07, 2025
Page 4
1. Update to the Community Development 2023-2027 Strategic Plan
D. Report of Parks and Recreation Director
E. Report of Public Works Director
F. Report of Police Chief
G. Report of Fire Chief
H. Report of City Attorney
XV. Other Business
XVI. Adjournment
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Proclamations and Presentations
Item Number: V.A.
Department: Public Works/Engineering - Lori Haak, Water Resources Coordinator
ITEM DESCRIPTION
Winter Salt Awareness Week Proclamation.
REQUESTED ACTION
Proclaim January 27 through January 31, 2025 as Winter Salt Awareness Week.
SUMMARY
Road salt (primarily sodium chloride) is used to increase safety on icy streets, sidewalks, and
parking lots throughout Eden Prairie. However, chlorides from salt permanently pollute
drinking water, lakes, creeks, and wetlands. Chloride concentrations in Eden Prairie’s water
resources are slowly increasing, mainly from winter salt use. The City of Eden Prairie is a leader
in reducing salt application while maintaining safe roads through the continued efforts of City
winter maintenance crews. The public is less aware of the impacts of salt overuse. The focus on
salt during Winter Salt Awareness Week will help educate the public on the problem of salt
pollution and ways to safely reduce salt use.
Background:
Wisconsin Salt Wise was founded in 2020 to promote collaboration on salt reduction
throughout the state. In 2024, several Minnesota organizations joined Winter Salt Week 2024
to increase awareness about salt as a pollutant of concern in cold climates. While the City did
not participate in 2024, Winter Salt Week 2025 (https://wintersaltweek.org/) will involve posts
on the City’s social media channels to educate about salt pollution, promote daily webinars on
different topics, share resources for homeowners associations and faith-based communities
through the “Low Salt, No Salt Minnesota” program, and encourage residents and businesses to
participate in local events to reduce salt use (led by Nine Mile Creek Watershed District and
Riley Purgatory Bluff Creek Watershed District).
In addition to being a leader in salt application reduction for winter maintenance, the City of
Eden Prairie has been a Low Salt Design Pilot City since August 2023 and is incorporating better
winter design principles into its Eden Prairie Police Department remodel. Staff has presented to
local and national audiences about solving winter problems before they start by designing with
winter in mind.
ATTACHMENTS
Winter Salt Awareness Week Proclamation
PROCLAMATION
City of Eden Prairie
Hennepin County, Minnesota
Winter Salt Awareness Week Jan. 27-31, 2025
WHEREAS, the City of Eden Prairie relies on de-icing salt as part of its winter maintenance
program to maintain safe and accessible roadways; and
WHEREAS, all salt applied to roads, sidewalks, and parking lots ends up in our freshwater; and
WHEREAS, chloride contamination from de-icing salt has been found in lakes, streams, and
groundwater in the Nine Mile Creek, Riley Purgatory Bluff Creek, and Minnesota River
watersheds and across the state; and
WHEREAS, reducing overuse of de-icing salt reduces damage to infrastructure and property,
protects freshwater resources, and reduces harm to aquatic plants and animals; and
WHEREAS, it is crucial to raise awareness among residents, businesses, and local government
agencies about the responsible use of de-icing salt to protect both public safety and the long-
term health of our freshwater resources; and
WHEREAS, Winter Salt Awareness Week provides an opportunity to educate our community
about the responsible use of de-icing salt, including environmental considerations and effective
application methods; and
WHEREAS, the City is committed to promoting a sustainable approach to winter maintenance
for the benefit of present and future generations; and
NOW, THEREFORE, BE IT RESOLVED, the Eden Prairie City Council proclaims January 27 to
31, 2025 as WINTER SALT AWARENESS WEEK in the City of Eden Prairie and urges all
residents and businesses to take part in activities and initiatives that promote the responsible
use of de-icing salt.
Ronald A. Case, Mayor
on behalf of Council Members:
Kathy Nelson
Mark Freiberg
PG Narayanan
Lisa Toomey
Unapproved Minutes
Eden Prairie City Council Workshop
5:30 p.m. Tuesday, Dec. 3, 2024
City Center Heritage Rooms and Council Chambers
8080 Mitchell Road
Eden Prairie, MN 55344
ATTENDEES
City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG
Narayanan, and Lisa Toomey
City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt
Sackett, Fire Chief Scott Gerber, Administrative Services/HR Director Alecia Rose,
Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara
Potter
HERITAGE ROOMS
I.State Legislative Delegation Discussion with Senator Cwodzinski, Representative
Falconer, and Representative Kotyza-Witthuhn
Case welcomed Senator Cwodzinski, Representative Falconer, and Representative Kotyza-
Witthuhn. Getschow explained upcoming legislative issues including supporting the following
items: a bill to amend Tax Increment Financing (TIF) rules to qualify Eden Prairie Center as a
redevelopment district, a bonding request for the future Highway 4 and 5 interchange, and a
bill appropriating funds for a Police and Fire specialized response garage.
Getschow noted the City is part of the Municipal Legislative Commission (MLC), which has a
platform of 2025 legislative issues including increasing affordable housing, strengthening the
state-local fiscal partnership, supporting safer communities, and investing in infrastructure,
transportation, and economic development. The City is not currently pursuing a local option
sales tax and supports property tax relief directly to taxpayers. The City is also one of the largest
contributors to fiscal disparities and does not receive local government aid.
Getschow explained legislation proposed in the last session preempted local control related to
housing density. One size fits all is not the best way to expand much needed housing. Case
added this legislation is likely proposed for cities that have done a poor job at incorporating
affordable housing. It would have disregarded City’s comprehensive plans and removed public
hearings for proposed developments. Case noted the importance of legislators soliciting input
for this type of proposed legislation with councilmembers.
Cwodzinski stated thanks is due to the MLC for stopping the housing legislation but asked the
CITY COUNCIL MEETING AGENDA
January 07, 2025
Page 2
council to contact him regarding harmful legislation. Cwodzinski asked if the proposed Police
and Fire special response garage will have a regional benefit. Sackett stated the City has a
congressionally directed spending grant for a new mobile command center (MCC). This MCC is a
regional Police and Fire resource. Many surrounding cities do not have a MCC, and the City’s is
used for major events in nearby areas. The garage would also hold tactical response and public
safety equipment that is shared by regional teams. Toomey asked if drones are shared with
surrounding areas. Sackett confirmed drones are shared. Gerber added the City has one of
eight Life Safety Unit trailers in Hennepin County, which is a shared resource for the
surrounding area. These trailers are heated and used to rehabilitate firefighters during winter
months.
Cwodzinski stated his confidence the TIF legislation qualifying Eden Prairie Center as a
redevelopment district will pass in the senate. Bonding money is limited and will likely be
directed toward aging water and wastewater treatment facilities in small communities.
Cwodzinski noted his appreciation that Eden Prairie is represented by one senator and two
house members, a rarity for a city of this size. Neighboring Plymouth is represented by three
senators and five to six house members.
Narayanan asked if there will be environmental initiatives in the upcoming session. The City has
pledged to achieve carbon neutrality by 2050. Cwodzinski noted the environmental committee
was the hardest committee he’s served on as environmental protection and economic
development are often at odds. Kotyza-Witthuhn stated she authored a portion of legislation
banning the use of intentionally added PFAS for juvenile products under the age of 12. This ban
goes into effect on January 1st and includes items such as car seats, crib stuffing, and bibs. PFAS
is a forever chemical, it does not exit your system unless your exposure is minimized or
eliminated. Kotyza-Witthuhn noted she is co-chair of the Children and Families Finance and
Policy committee. The childcare workforce is the backbone of the entire workforce. It is difficult
to work without safe and reliable childcare.
Case welcomed Falconer and extended congratulations on his recent election. Falconer stated
his excitement and noted his focus on absorbing information. Falconer stated his top
committee choice is environmental but assignments have yet to be confirmed.
Narayanan noted Southwest Transit is an important service for residents and ridership is quickly
increasing. Narayanan asked the legislators to support Southwest Transit. More electric vehicles
are being incorporated into the fleet, which will help the City reach its carbon neutral by 2050
goal. Case noted Southwest Trasit is piloting the use of autonomous vehicles in the City, one of
the first communities in the State to do so. The pilot has prompted conversations surrounding
the City’s involvement with the Metropolitan Council. Legislators have discussed the need for a
revamp of the Met Council. Case asked the legislators to contact the Councilmembers for their
CITY COUNCIL MEETING AGENDA
January 07, 2025
Page 3
input if the issue arises.
Case stated the City is also involved with the Metropolitan Airport Commission (MAC) and
noted legislation can alter the airports operations and asked the legislators to seek input from
the Councilmembers. Having an airport is a divisive resource for residents who dislike the noise
and pilots who appreciate having a nearby airport. Case discussed the Light Rail Transit, likely to
be operational in 2027. Cwodzinski stated the Metropolitan Council is often criticized for lack of
transparency and should be an elected body. Narayanan noted he has heard complaints from
Southwest Transit that the funding allocation is not transparent.
Nelson noted her appreciation for recent legislation requiring Homeowners Associations (HOAs)
to allow solar panels. Electric equipment such as lawn mowers are slowly becoming more
popular. Kotyza-Witthuhn discussed the need to update HOA regulations. Freiberg stated large
retail manufacturers such as Toro are moving away from gas powered equipment. Prices of
electric equipment are decreasing and battery capacity is increasing. Kotyza-Witthuhn stated
frequency of use should be considered. Upgrading items used daily such as lightbulbs can have
a large impact. Getschow explained the City subsidizes Energy Squad visits to help homeowners
find energy saving opportunities.
Case summarized the importance of government offering incentives to motivate behavior in
lieu of mandates. The market can drive change. Case noted there are now electric airplanes
that have the potential to reduce noise impacts in the future. Kotyza-Witthuhn summarized her
involvement with the house aviation caucus.
Narayanan asked if there is any concern regarding insurance increases. Kotyza-Witthuhn noted
the insurance industry is regulated by the commerce department. Kotyza-Witthuhn stated she
is chair of the commerce committee. Last session there was a presentation on climate change
and its affect on the insurance industry. Incredible weather events are increasing, leading to
more frequent claims.
Cwodzinski summarized the positive feedback received from residents on a recent door
knocking trip. Case thanked the legislators for coming and expressed gratitude for the
partnership between the City and legislators.
COUNCIL CHAMBERS
II. Open Podium
Unapproved Minutes
Eden Prairie City Council Meeting
7 p.m. Tuesday, Dec. 3, 2024
City Center Council Chambers
8080 Mitchell Road
Eden Prairie, MN 55344
ATTENDEES
City Council Members: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG
Narayanan, and Lisa Toomey
City Staff: City Manager Rick Getschow, Public Works Director Robert Ellis, Community
Development Director Julie Klima, Parks and Recreation Director Amy Markle, Police Chief Matt
Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville
MINUTES
I. Call the Meeting to Order
Mayor Case called the meeting to order at 7:00 PM. All Council Members were present.
II. Pledge of Allegiance
III. Open Podium Invitation
Getschow explained the role of the HRA and its agenda item. On September 3, 2024,
the HRA approved the proposed 2025 HRA property tax levy and budget. Also on
September 3, 2024, the Eden Prairie City Council adopted resolutions consenting and
approving the proposed 2025 HRA property tax levy and budget. Minnesota Law
authorizes the HRA to levy a tax with the consent of the City Council.
IV. Proclamations and Presentations
A. Adopt Resolution accepting Parks and Recreation Fall 2024 donations
Markle pointed out that the donations, totaling $16,930, allow the City to offer
special events, programs, and educational activities at little or no cost to
residents. Businesses increase their exposure and interaction with the
community and increase the ability of our residents to enjoy our programs. All
donations for Parks and Recreation special events will be used to enhance the
events and lower overall costs.
Narayanan asked how much money Eden Prairie receives for the total amount of
donations annually. Markle estimated $50,000 to $60,000 in annual donations.
MOTION: Narayanan moved, seconded by Nelson, to adopt Resolution No. 2024-
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 2
090 Accepting multiple fourth-quarter 2024 donations to Parks and Recreation.
Motion carried 5-0.
V. Approval of Agenda and Other Items of Business
MOTION: Nelson moved, seconded by Narayanan, to approve the agenda as published.
Motion carried 5-0.
VI. Minutes
A. City Council Workshop held Tuesday, November 12, 2024
B. City Council Meeting held Tuesday, November 12, 2024
MOTION: Toomey moved, seconded by Narayanan, to approve the minutes of
the Council workshop held Tuesday, November 12, 2024, and the City Council
meeting held Tuesday, November 12, 2024, as published. Motion carried 5-0.
VII. Reports of Advisory Boards and Commissions
VIII. Consent Calendar
A. Clerk’s List
B. Adopt Resolution No. 2024-091 accepting donations and in-kind contributions
C. Approve contract for accounts payable payment processing with Corcentric
D. Nexus Innovation Center by Endeavor Development approve Development
Agreement and adopt Resolution No. 2024-092 rescinding Resolution No. 2024-
062
E. Three Oaks Estates by Nathan Haasken approve amendment to Development
Agreement
F. Approve amended fitness network location services (FNLS) agreement for
Community Center silver and fit membership program with American Specialty
Health Fitness, Inc. and adopt Resolution No. 2024-093 conditionally approving the
amended FNLS
G. Award bid for I.C. 25-6340 lime residuals hauling and disposal from 2025 through
2027 to Huls Brothers Trucking, Inc.
H. Award contracts for 25-6253.1 water treatment chemicals for 2025
I. Approve change order no. 2 for Prairie Center Drive and Franlo Road intersection
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 3
improvements project
J. Approve construction contract amendment for repair of Viking Drive traffic signal
pole with Egan Company
K. Approve construction contract to perform structural repair of sanitary sewer
manhole with Minger Construction Co.
L. Approve 2025 replacement vehicle and equipment purchase and declare vehicles
scheduled for replacement as surplus
M. Declare property as surplus and authorize disposal
MOTION: Narayanan moved, seconded by Toomey, to approve Items A-M on the
Consent Calendar. Motion carried 5-0.
IX. Public Hearings and Meetings
A. Adopt Resolution No. 2024-094 certifying 2025 property tax levy, adopting 2025
budget, and approving 2025 HRA tax levy
Getschow explained on September 3, 2024, the Eden Prairie City Council
adopted a resolution certifying the proposed 2025 City budget and property tax
levy.
Wilson pointed out the purpose of the meeting is to solicit public input on the
City’s proposed tax levy and budget for next year. Calculations for the City
showed the budget to be $62,778,864 and the certified levy to be $49,978,940
before fiscal disparities distribution. The net tax levy after fiscal disparities
distribution of is $47,444,147. She provided more details on various budget
items.
Wilson noted the 2025 proposed budget maintains City services with a budget
increase of 4.3% in the general fund and a total budget increase of 4.1% which
includes the capital levy and debt service payments. The tax levy is budgeted to
increase 5.8%.
Getschow explained the budget process is ongoing, and Staff consistently survey
the community regarding quality of life. He detailed the goals for the 2024-2025
budget and then provided information on median value property, property tax
impacts, class rate schedules, and unique impacts on local taxes. Getschow
showed comparably cities and their respective tax levies.
John Miller, 18616 Twilight Trail, stated his tax increase was 17 percent even
though his home was only slightly above the median. His son recently moved to
Eden Prairie and experienced an 18 percent increase. Miller claimed Staff
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December 03, 2024
Page 4
presented faulty numbers, and the actual increases are unsustainable. The
Council has an option to pursue an alternative path or else the community may
incite violence and want to hang the Mayor. He recommended the Council
decrease or maintain the tax levy in the future. He provided examples of cost-
savings the City could pursue such as reducing services, decreasing the size of
government, and re-engineering the tax process.
Steve Wagner, 9325 Wilderness Cove, claimed the City’s taxes have increased
46.5 percent since 2019. His taxes increased by ten percent even though his
property value only increased by three percent. The social security cost of living
adjustment was merely 2.5 percent. The increases are unsustainable. Wagner
made comments regarding hanging the Mayor. He suggested information on the
tax calculations be presented to the community earlier on. Wagner added some
City programs are overfunded. He suggested the Council lobby with State
officials to create real change.
Case stated violence is very real in their society, and the comments that he
should be hanged are highly inappropriate. The Council serves the City and are
fellow community members. Councilmembers have discussed the budget at 13
meetings in the past two years.
MOTION: Nelson moved, seconded by Freiberg, to close the public hearing.
Motion carried 5-0.
MOTION: Toomey moved, seconded by Nelson, to adopt Resolution No. 2024-
094 certifying the 2025 Property Tax levy to be $49,978,940, approve the 2025
Budget of $62,778,864 as reviewed by the Council, and approve the HRA tax levy
and budget of $220,000.
Case reiterated the tax system in Minnesota is extremely complicated. Eden
Prairie doesn’t have control over 75 percent of its resident’s taxes. Ultimately,
the budget reflects the values of the community, and the Council is elected to
implement said values. The City regularly surveys the community to gather
feedback.
Case stated the City’s finances are transparent and available for review by any
parties. The calculations are correct. Minnesota implements a higher tax
burden on homes about each city’s median value. 88 percent of the City’s
budgetary increases are for wages and benefits for Staff.
Case pointed out Eden Prairie has a great tax base and a majority of residents
love living in the City. In comparison to similar cities, Eden Prairie has a low tax
rate. At the end of the day, the Council can only set the City’s budget.
Nelson added the largest portion of the budget is for the Police Department and
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 5
Fire Department; public safety is important for each family in Eden Prairie. The
next largest portion is for Parks and Recreation, which is the most prized amenity
among residents. Next is Public Works which provides utilities and street
maintenance, and they consistently look for new and innovative ways to serve
the City. She thanked the Staff for their consistent efforts to care for the Eden
Prairie community in a cost-effective manner.
Narayanan stated the budget process always starts with a community survey. He
noted agreement with Case that some of the public comments were
inappropriate. Any specific concerns with the budget can be discussed with
Getschow. The survey showed a desire for increased public safety efforts. Parks
and Recreation is one of the main reasons people move to Eden Prairie. Also,
the Public Works services are superior to other areas. He thanked the Staff for
their hard work and dedication to the community.
Narayanan noted it is important to compare Eden Prairie to other cities to
understand the quality of its services. He doesn’t want to live elsewhere
because of the City’s services, amenities, and community. He stated he wouldn’t
want the ambulances to be slower or for the snow to be removed less
effectively.
VOTE ON THE MOTION: Motion carried 5-0.
B. Approve first and second readings of Ordinance No. 15-2024 updating 2025 fee
schedule for administration of official controls and adopt Resolution No. 2024-095
approving summary Ordinance
Getschow stated the proposed Ordinance establishes a fee schedule for the
City’s costs in administering Official Controls pursuant to Minnesota Statutes
Section 462.353, Subd. 4.
There were no comments from the audience.
MOTION: Narayanan moved, seconded by Freiberg, to close the public hearing
and to approve first and second readings of Ordinance No. 15-2024 updating the
fee schedule for administration of official controls and adopt Resolution No.
2024-095 approving the summary for publication.
Case pointed out that the Council relies on Staff’s expertise to set the fee
schedule.
VOTE ON THE MOTION: Motion carried 5-0.
C. Adopt Resolution No. 2024-096 approving 2025 fees for city services
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 6
Getschow noted the proposed Resolution updates the fee schedule for the City’s
services not covered by ordinance. He provided examples of various fees.
There were no comments from the audience.
MOTION: Nelson moved, seconded by Narayanan, to close the public hearing
and adopt the 2025 Fee Resolution. Motion carried 5-0.
D. Adopt Resolution No. 2024-097 approving five-year bond Capital Improvement
Plan and providing preliminary approvement for issuance of bonds thereunder,
adopt Resolution No. 2024-098 approving 2025 to 2034 CIP
Getschow explained the process for bonding and the Capital Improvement Plan
(CIP). The City plans for capital maintenance and improvements by preparing a
CIP. The CIP represents a framework for planning the preservation and
expansion of capital including equipment, facilities, and infrastructure. It sets
forth the estimated schedule, timing, and details of specific improvements by
year, together with the estimated cost, the need for the improvement, and
sources of revenue to pay for the improvement. It is a working plan and as
circumstances warrant actual spending will differ throughout the period. All
projects over $20,000 are brought back to the City Council at the time of
execution for final review and approval.
Wilson provided a funding summary for various offerings in Eden Prairie. She
noted the City plans to remodel existing vacant space on the west side of the
City building of approximately 73,000 square feet for the Police Station, which
would include enclosed parking for police vehicles and 23,000 square feet for
city office or meeting space. She also detailed significant engineering, fleet,
Parks and Recreation, and Fire Department projects. Wilson then presented a
graph with projected debt levies.
Getschow pointed out City plans to issue capital improvement bonds to pay for
the Police Department remodel. The debt was planned for once the Community
Center debt ended. The statute covering the issuance of capital improvement
bonds, Minnesota Statutes, Section 475.521, as amended, requires a public
hearing on the bond capital improvement plan and the issuance of bonds
thereunder. The maximum amount of bonds expected to be issued for the
project is $26.5 million. The Council can issue any amount of bonds less than
this amount.
Nelson noted Eden Prairie having the highest bond rating is key to saving money.
Wilson explained bond ratings and their history.
Narayanan asked how much money the City receives from the State in a typical
ten-year period. Wilson explained the residents only pay the $400,000 portion
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 7
of the tax levy. Getschow added they are profits from positive years and
enterprise fund revenues.
There were no comments from the audience.
MOTION: Narayanan moved, seconded by Toomey, to close the public hearing,
adopt Resolution No. 2024-097 approving Five-Year Bond Capital Improvement
Plan and Providing Preliminary Approval for the Issuance of Bonds Thereunder,
and adopt Resolution No. 2024-098 approving the 2025 to 2034 Capital
Improvement Plan.
Case explained the process for a referendum and options for community input.
The Police Station is a necessity for the community and the renovation has been
planned for a number of years.
Toomey added the Police Station was built 30 years ago when there were 45
officers. Today, the Police Department has over 70 officers. The indoor parking
will prolong the life of the vehicles and the sustainability improvements will also
save the City money.
VOTE ON THE MOTION: Motion carried 5-0.
X. Payment of Claims
MOTION: Nelson moved, seconded by Narayanan, to approve the payment of claims as
submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan,
Nelson, Toomey and Case voting “aye.”
XI. Ordinances and Resolutions
XII. Petitions, Requests, and Communications
XIII. Appointments
XIV. Reports
A. Reports of Council Members
B. Report of City Manager
C. Report of Community Development Director
D. Report of Parks and Recreation Director
E. Report of Public Works Director
CITY COUNCIL MEETING AGENDA
December 03, 2024
Page 8
F. Report of Police Chief
G. Report of Fire Chief
H. Report of City Attorney
XV. Other Business
XVI. Adjournment
MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion
carried 5-0. Mayor Case adjourned the meeting at 8:51 p.m.
Respectfully submitted,
________________________
Sara Potter, Administrative Support Specialist
City Council Agenda Cover Memo
Date:
Section:
Jan. 7, 2025
Consent Calendar
Item Number: VIII.A.
Department: Police/Support Unit
ITEM DESCRIPTION
Clerk’s License Application List.
REQUESTED ACTION
Approve the licenses listed below.
SUMMARY
2025 Renewal Licenses
Commercial Kennel Kingdale Kennels, Inc 6574 Flying Cloud Dr
Wag ‘n Woofs, LLC DBA: Wag ‘n Woofs 7071 Shady Oak Road
2025 Renewal Licenses
Private Kennel
Michael Kelley
8575 Big Woods Lane
Carly Lodewyks 8701 Bentwood Dr
Reid & Jeanne Mandel
10541 East Riverview Drive
Nancy Parker 7402 Bittersweet Drive
Annette & John Thayer 9263 Preston Place
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.B.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Designate official meeting dates, times, and locations for Board and Commission meetings.
REQUESTED ACTION
Move to adopt a Resolution designating the official meeting dates, times, and locations for City
Council appointed Boards and Commissions during 2025.
SUMMARY
The schedule of regular meetings for the City’s Boards and Commissions is established by the
City Council on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME, AND LOCATION
FOR CITY COUNCIL APPOINTED BOARDS & COMMISSIONS IN 2025
BE IT RESOLVED, that the City Council of the City of Eden Prairie, Minnesota and the City Council appointed Boards and Commissions will meet at 7:00 p.m. in the Eden Prairie City Center, 8080 Mitchell Road, Eden Prairie, Minnesota as scheduled below. Additional workshops
may be called if determined necessary by the Commission Chair and the Staff Liaison. Any
regularly scheduled meeting which occurs on a day when elections are held within the city limits of Eden Prairie will begin at 8:00 p.m. Robert's Rules of Order will prevail.
Board / Commission Scheduled Meeting Dates
Local Board of Appeal and Equalization Thursday, April 17
Flying Cloud Airport Advisory Commission Quarterly (2nd Thursday of January, April, July, and October)
Heritage Preservation Commission 3rd Monday (4th Monday of January and February)
Human Rights & Diversity Commission 2nd Thursday
Parks, Recreation & Natural Resources Commission 1st Monday (2nd Monday of September)
Planning Commission 2nd and 4th Mondays (2nd Monday and 4th Tuesday in May, 3rd Monday only in November, 2nd Monday only in December)
Sustainability Commission 2nd Tuesday (3rd Tuesday in November)
ADOPTED by the Eden Prairie City Council this 7th day of January 2025.
___________________________ Ronald A. Case, Mayor ATTEST:
___________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.C.
Department: Administration / Finance
ITEM DESCRIPTION
Authorize Treasurer or Deputy Treasurer to invest City of Eden Prairie funds.
REQUESTED ACTION
Move to adopt a Resolution authorizing the City Treasurer or Deputy Treasurer to invest City of
Eden Prairie funds.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO INVEST CITY OF EDEN PRAIRIE FUNDS
BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to invest City of Eden Prairie funds with any bank, or other financial institution authorized to do business in the State of Minnesota in Certificates of
Deposit, U.S. Government Notes and Bills, obligations of the State of Minnesota or any of its
subdivisions, Federal Government Agency Bonds and Notes, Saving Accounts and Repurchase Agreements and any other security authorized by law. The City Treasurer shall maintain adequate collateral for funds deposited.
ADOPTED by the City Council of the City of Eden Prairie on this 7th day of January 2025.
____________________________
Ronald A. Case, Mayor
ATTEST:
____________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.D.
Department: Administration / Finance
ITEM DESCRIPTION
Authorize Treasurer or Deputy Treasurer to make electronic fund transfers for the City of Eden
Prairie.
REQUESTED ACTION
Move to adopt a Resolution authorizing the City Treasurer or Deputy Treasurer to make
electronic fund transfers for the City of Eden Prairie.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION AUTHORIZING THE TREASURER OR DEPUTY TREASURER TO MAKE ELECTRONIC FUND TRANSFERS FOR
THE CITY OF EDEN PRAIRIE
BE IT RESOLVED, by the City Council of the City of Eden Prairie, County of Hennepin, that the City Treasurer or Deputy Treasurer is authorized to make electronic fund transfers with any bank,
or other financial institution authorized to do business in the State of Minnesota, for investments of
excess cash, payment of bond principal, bond interest and a fiscal agent services charges, monthly sales tax, state payroll withholdings and other banking transactions deemed appropriate by the Treasurer or Deputy Treasurer.
ADOPTED by the City Council of the City of Eden Prairie on this 7th day of January 2025.
____________________________
Ronald A. Case, Mayor ATTEST:
____________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.E.
Department: Administration / Finance
ITEM DESCRIPTION
Authorize City officials to transact banking business.
REQUESTED ACTION
Move to adopt a Resolution authorizing the persons holding the office as Mayor, Manager, and
Treasurer or Deputy Treasurer to act for the City of Eden Prairie in the transaction of any
banking business with the official depositories.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ RESOLUTION AUTHORIZING CITY OFFICIALS TO TRANSACT BANKING BUSINESS
BE IT RESOLVED, that the persons holding office as Mayor, Manager, and Treasurer of the City of Eden Prairie, be and they hereby are, authorized to act for the City in the transaction of any banking business with the official depositories (hereinafter referred to as the banks). Unless the
City provides written notice to the contrary, this authorization includes the authority to sign checks
against said account, which checks will be signed by the Mayor, Manager and City Treasurer or Deputy Treasurer. The bank is hereby authorized and directed to honor and pay any check against such account which is signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City including the signer or signers of
the check.
BE IT FURTHER RESOLVED, that the Acting Mayor be authorized to sign checks as an alternate for the Mayor and the Deputy Treasurer be authorized to sign checks as an alternate for the Treasurer.
ADOPTED by the City Council of the City of Eden Prairie this 7th day of January 2025. ____________________________
Ronald A. Case, Mayor ATTEST:
____________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.F.
Department: Administration / Finance
ITEM DESCRIPTION
Designate Official Depository.
REQUESTED ACTION
Move to adopt a Resolution designating US Bank of Eden Prairie as the official depository for
the public funds of the City of Eden Prairie.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION DESIGNATING DEPOSITORY
BE IT RESOLVED, that US Bank of Eden Prairie of Minnesota, authorized to do banking business in Minnesota, be and hereby designated as the Official Depository for the Public Funds of the City of Eden Prairie, County of Hennepin, Minnesota. The City Treasurer shall maintain adequate collateral for funds in the depository.
ADOPTED by the City Council of the City of Eden Prairie on this 7th day of January 2025.
____________________________
Ronald A. Case, Mayor ATTEST:
____________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.G.
Department: Administration / Finance
ITEM DESCRIPTION
Authorize use of facsimile signatures by public officials.
REQUESTED ACTION
Move to adopt a Resolution authorizing the use of facsimile signatures of the Mayor, the City
Manager, and the Treasurer on checks, drafts, warrants, vouchers, or other orders on public
funds deposited.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS
BE IT RESOLVED, that the use of facsimile signatures by the following persons: Ronald A. Case, Mayor
Rick Getschow, City Manager
Tamara Wilson, Treasurer on checks, drafts, warrants, vouchers or other orders on public funds deposited hereby is approved and that each of said named persons may authorize the depository bank to honor any such
instrument bearing her/his facsimile signature in such form as she/he may designate and to charge
the same to the account in said depository bank upon which drawn, as fully as though it bore her/his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall be affixed without her/his authority.
ADOPTED by the City Council of the City of Eden Prairie on this 7th day of January 2025.
____________________________ Ronald A. Case, Mayor ATTEST:
____________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.H.
Department: Administration / Finance
ITEM DESCRIPTION
Authorize payment of certain claims by the finance division without prior council approval.
REQUESTED ACTION
Move to adopt a Resolution authorizing payment of certain claims by the Finance division
without prior Council approval.
SUMMARY
This resolution requires approval on an annual basis.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ AUTHORIZING PAYMENT OF CERTAIN CLAIMS BY FINANCE DEPARTMENT WITHOUT PRIOR COUNCIL APPROVAL
BE IT RESOLVED, that the following types of claims may be paid by the City Manager, Treasurer, or Deputy Treasurer, without prior approval by the City Council.
Contracted items (utilities, rent, land, school, conference and related travel expenses, easements,
construction, etc.) Payroll Liabilities Refunds
Postage Programmed Professional Performances
Petty Cash Invoices which offer discounts or have interest added Licenses and Fees Payments to vendors not allowing charge accounts
Tickets paid by registration fees Motor vehicle registrations Employee expenses Insurance
Amounts due to other government agencies Liquor store inventory items
Police "buy" money Payments to comply with agreements, purchases, or invoices which contain a fixed time for payment
ADOPTED by the City Council of the City of Eden Prairie on this 7th day of January 2025.
____________________________
Ronald A. Case, Mayor ATTEST:
____________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.I.
Department: Administration / Finance
ITEM DESCRIPTION
Resolution Authorizing the Expenditure of Fiscal Year 2025 Opioid Settlement Funds.
REQUESTED ACTION
Move to adopt a Resolution authorizing the expenditure of Fiscal Year 2025 Opioid Settlement
Funds.
SUMMARY
On January 4, 2022 the City adopted Resolution 2022-13 to support and opt-in to the national
opioid settlements, and to ratify the City Manager’s execution of (1) opioid litigation
settlements with opioid distributors McKesson, Cardinal Health, and Amerisource Bergen and
opioid manufacturer Johnson & Johnson, and (2) Memorandum of Agreement (“MOA”)
between the State of Minnesota and local governments relating to the distribution of
settlement funds to fight the opioid crisis.
Minnesota will receive settlements over the next 18 years with the vast majority paid directly to
cities and counties. Distribution within Minnesota will be determined by the MOA. Settlement
payments started in October 2022. Settlement funds received by the State of Minnesota are to
be distributed as follows:
A.Seventy-Five percent (75%) of the funds, subject to a 7% reduction for funds held for the
special opioid abatement backstop account, will be paid directly to counties and
participating cities.
B.Twenty-Five percent (25%) of the funds will be paid to the State of Minnesota and will
go into a special opioid abatement account.
The allocation percentages to which each city and county in Minnesota that participates is to
receive, including Eden Prairie, was determined by counsel for the subdivisions negotiating the
national settlement agreements and were calculated using data to reflect the impact of the
opioid crisis on the subdivisions. Eden Prairie’s percentage of the settlement funds, is
approximately 0.255%.
Eden Prairie may use the opioid settlement funds on a number of pre-approved uses detailed in
the MOA, including: opioid prevention, treatment of use, support of people in treatment and
recovery, connections to care, address the needs of criminal justice for involved persons,
address the needs of the perinatals, caregivers and families with babies with neonatal opioid
withdrawal syndrome. While the MOA sets forth a list of settlement fund uses, they are not
exclusive.
Per the MOA, the City shall create a separate special revenue fund that is designated for the
receipt and expenditure of Opioid settlement funds. This fund shall not be commingled with
any other money or funds of the City. The City shall also pass a separate resolution authorizing
the expenditure of a stated amount of Opioid settlement for a stated period of time.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025-__ RESOLUTION AUTHORIZING THE EXPENDITURE OF FISCAL YEAR 2025 OPIOID SETTLEMENT FUNDS
WHEREAS, on January 4, 2022, the City Council of the City of Eden Prairie (“City”) adopted Resolution No. 2022-13 approving the City’s participation in national opioid litigation settlements and execution of the Minnesota Opioids State-Subdivision Memorandum of Agreement (“MOA”) regarding use of settlement funds (the “Opioid Settlement”); and
WHEREAS, the MOA requires the City to pass a resolution authorizing the expenditure of Opioid Settlement funds and specifying the activities that will be funded; and WHEREAS, the City has developed a proposal for the use of Opioid Settlement funds in 2025.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Eden Prairie approves and authorizes the following expenditures of funding from the Opioid Settlement for the years 2025:
Funding Level
(Up to)
PART ONE: TREATMENT
B. Support People in Treatment and Recovery
1. Provide comprehensive wrap-around services to individuals
with OUD and any co-occurring SUD/MH conditions, including
housing, transportation, education, job placement, job training,
or childcare 10,000.00$
15. Hire or train behavioral health workers to provide or expand
any of the services or supports listed in section B 56,685.00$
PART TWO: PREVENTION
G. Prevent Misuse of Opioids
6. Supporting community coalitions in implementing evidence-
informed prevention, such as reduced social access and physical
access, stigma reduction-including staffing, educational
campaigns, support for people in treatment or recovery, or
training of coalitions in evidence-informed implementation,
including the Strategic Prevention Framework developed by the
U.S. Substance Abuse and Mental Health Services Administration
("SAMHSA").10,000.00$
PART THREE: OTHER STRATEGIES
I. First Responders
1. Law enforcement expenditures related to the opioid epidemic 25,000.00$
K. Training
1. Provide funding for staff training or networking programs and
services to improve the capability of government, community,
and not-for-profit entities to abate the opioid crisis.5,000.00$
106,685.00$
Opioid Remediation Uses Per MOA
ADOPTED by the City Council of the City of Eden Prairie this 7th day of January, 2025.
________________________
Ronald A Case, Mayor ATTEST:
____________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date:
Section:
Jan. 7, 2025
Consent Agenda
Item Number: VIII.J.
Department: Public Works / Engineering – Adam Gadbois
ITEM DESCRIPTION
Adopt a resolution endorsing the Safe Routes to School Grant application and authorizing
execution of a grant agreement with the Minnesota Department of Transportation (MnDOT).
REQUESTED ACTION
Move to adopt a resolution endorsing the Safe Routes to School Grant application and
authorizing execution of a grant agreement with the Minnesota Department of Transportation
SUMMARY
MnDOT is soliciting applications for the Safe Routes to School grant program, which is a
program that helps fund projects that improve safety for pedestrians and bicyclists getting to
and from schools. Engineering staff have selected two projects to pursue grant funding for with
two separate applications. Project locations were selected based on community feedback
regarding potential improvements at these locations and based on the Capital Improvement
Plan for the streets where the improvements would take place.
The first project includes construction of a new pedestrian crossing on Anderson Lakes Parkway
at Homeward Hills Road near Eden Lake Elementary. This new crossing would include a
pedestrian refuge island, and a pedestrian activated rectangular rapid flashing beacon to
improve safety of the crossing. Engineering staff have received specific requests for a crossing
at this location for school children and everyday pedestrians and bicyclists. The requests have
included statements that the existing tunnel crossing just west of this location is too far out of
the way and can be uncomfortable to use.
The second project includes reconstruction of an existing pedestrian crossing to include a
refuge island along Holly Road at Rosemary Road. The project also consists of replacing existing
sidewalk along Holly Road from Rosemary Road to Kingston Drive in order to make it compliant
with the Americans with Disabilities Act requirements. Engineering staff have received concerns
from residents in the area regarding inattentive drivers or lack of fully stopping at the stop
signs, specifically when children are present.
The estimated construction cost of these improvements is $141,600 and $365,200 for each
project, respectively. The grant funds can only be applied to construction costs, so City funds
would fund engineering and indirect costs estimated to be $35,400 and $65,700 for each
project, respectively.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025-__ ENDORSING THE SAFE ROUTES TO SCHOOL GRANT APPLICATION AND AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE MINNESOTA
DEPARTMENT OF TRANSPORTATION WHEREAS, the City Council of the City of Eden Prairie is the official governing body of the City of Eden Prairie; and
WHEREAS, the Minnesota Department of Transportation Safe Routes to School program
(SRTS) has made funding available to communities for construction projects that improve safety for pedestrians and bicyclists getting to and from schools; and WHEREAS, the City has guiding documents including the Comprehensive Plan (Aspire 2040),
The City of Eden Prairie Pedestrian and Bicycle Plan (2014), the Development Review Checklist
for Land-Use Submittals, the ADA Transition Plan (2019), and City Code that promote planning and prioritizing projects that improve pedestrian and cyclist safety near schools; and WHEREAS, safety improvements in the form of enhanced pedestrian crossings with median
refuges and reconstruction of existing sidewalk can be made to the intersection of Holly Road
and Rosemary Road adjacent to Forest Hills Elementary and to the intersection of Anderson Lakes Parkway and Homeward Hills Road adjacent to Eden Lake Elementary; and WHEREAS, the construction cost estimate for the safety improvements to be constructed in
2025 along Holly Road is $365,200 and along Anderson Lakes Parkway is $141,600; and
WHEREAS, the SRTS program provides up to $8.5 million in funding, with a minimum of $50,000 and a maximum of $1,000,000 for each project; and
WHEREAS, a separate grant application will be made for each of the two proposed projects
which could result in one, both, or none of the applications being awarded; and NOW, THEREFORE, BE IT RESOLVED that the Eden Prairie City Council does hereby support the proposed safety improvements; and
BE IT FURTHER RESOLVED that if awarded funding from the SRTS, the City of Eden Prairie agrees to commit funding to provide for the completion of the project including the costs of engineering, construction inspection and other non-SRTS eligible costs as well as SRTS-eligible items in excess of the SRTS grant amount.
ADOPTED by the Eden Prairie City Council on January 7, 2025
____________________________________ Ronald A. Case, Mayor
ATTEST: SEAL
______________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date:
Section:
Jan. 7, 2025
Consent Agenda
Item Number: VIII.K.
Department: Public Works / Engineering – Adam Gadbois
ITEM DESCRIPTION
Adopt a Resolution authorizing execution of a grant agreement with the Minnesota
Department of Transportation for the Safe Road Zones Grant.
REQUESTED ACTION
Move to adopt a Resolution authorizing execution of a grant agreement with the Minnesota
Department of Transportation (MnDOT) for the Safe Road Zones Grant.
SUMMARY
City staff from the Public Works and Police Departments collaborated to apply for grant funding
to help pay for a new speed trailer for the Police Department and two new dynamic speed
display feedback signs and two rectangular rapid flashing beacons (RRFB) for pedestrian
crossing installations. The speed trailer will be deployed by the Police Department to help
reduce speeds and gather data on speeds throughout the City. The RRFBs will be installed at
existing pedestrian crossings that have been identified by Engineering staff using the City’s
Pedestrian Crossing Treatment Guidelines as needing improved crossings. The first location is
along Dell Road at Cascade Drive near Rice Marsh Lake Park and the second location is along
Anderson Lakes Parkway at Amsden Way near Anderson Lake Park. The dynamic speed display
feedback signs will be installed along Duck Lake Road south of County Road 62 and on Dell Road
south of Duck Lake Trail.
The estimated cost of these improvements is $84,000 and the anticipated grant award is
$64,000. The project costs not funded by the grant will be funded with City funds.
ATTACHMENTS
Attach 1 - Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025-___ RESOLUTION AUTHORIZING EXECUTION OF A GRANT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE SAFE ROAD
ZONES GRANT WHEREAS, the City Council of the City of Eden Prairie is the official governing body of the City of Eden Prairie; and
WHEREAS, the Minnesota Department of Transportation (MnDOT) makes grant funding
available for education and awareness; and WHEREAS, MnDOT makes grant funds available for a speed trailer, two rectangular rapid flashing beacons for pedestrian crossing installations, and two dynamic speed display feedback
signs; and
WHEREAS, the estimated cost of these improvements is $84,000, which will be funded in part by the grant in the amount of $64,000, with the remaining costs being funded by local funds.
NOW, THEREFORE, BE IT RESOLVED that the Eden Prairie City Council does hereby
support the proposed improvements and commits funding to provide for completion of the project; and BE IT FURTHER RESOLVED that the City Council of the City of Eden Prairie authorizes
and directs City Staff to take any and all actions required to accept the grant funds for and on
behalf of the City including executing a grant agreement. ADOPTED by the Eden Prairie City Council on January 7, 2025.
__________________________ Ronald A. Case, Mayor
ATTEST: SEAL
__________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.L.
Department: Administration / Finance
ITEM DESCRIPTION
Approve Investment Policy.
REQUESTED ACTION
Move to approve Investment Policy.
SUMMARY
The investment policy will be reviewed and formally approved and adopted by the City Council.
No changes have been made to the policy.
ATTACHMENTS
Investment Policy
1
City of Eden Prairie
Investment Policy
Statement of Purpose
This policy has been developed to serve as a guide for the management of City investments. It is the policy of the City to invest public funds in a manner which provides for the following in order
of importance: Safety; Liquidity; and Yield (return on investment) that conforms to all federal,
state, and local regulations governing the investment of public funds. The City will invest in securities that match the City’s operational, short-term and longer term needs.
Except for cash in certain restricted and special funds, all cash and investments are pooled together
to achieve economies of scale. Investment income will be allocated to the various funds based on
their respective participation and according to generally accepted accounting principles.
Objectives
The primary objectives, in order of priority, of investment activities are safety, liquidity, and yield:
• Safety - Safety of principal is of critical importance to the investment program. Investments will be undertaken in a way that seeks to ensure the preservation of principal
in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
• Credit Risk – the risk of loss due to failure by the security backer will be minimized by:
• Limiting investments to the types of securities listed in the Diversity Section
of this policy.
• Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisors with which the City will do business in accordance with the Financial Service Providers section of this policy.
• Diversifying the portfolio so that the impact of potential losses from any one type of security or from any one individual issuer will be minimized. Insurance or collateral may be required to ensure return of principal.
• Interest Rate Risk – the risk that the market value of securities in the portfolio will
fall due to changes in market interest rates will be minimized to:
• Provide for liquidity by reviewing cash flow requirements and make investments to meet the shorter cash flow needs, thereby avoiding the need to sell securities in the open market prior to maturity.
• Manage the duration of the portfolio to be consistent with the risk profile of the City of not to exceed 3.5 years.
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• Liquidity – The investment portfolio will be managed to remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The portfolio will be structured so
that funds for approximately three months of cash flow needs are readily available.
• Yield/Return on Investment - The investment portfolio will be designed with the objective of attaining a market rate of return. Investments are limited to low-risk securities in anticipation
of earning a fair return relative to the risk assumed. While it is expected that all securities
would be suitable to be held until maturity, sales can occur for the following reasons:
o A security with declining credit may be sold early to minimize loss of principal.
o A security swap which improves the quality, yield, or target duration of the portfolio.
o Liquidity need of the portfolio requires that a security be sold.
Delegation of Authority
The investment program shall be operated in conformance with federal, state, and other legal requirements. Authority to manage the City’s investment program is derived from Minnesota Statutes 118A, Deposit and Investment of Public Funds. By approval of this policy, the City Council’s management responsibility for the investment program is hereby delegated by the City Manager to the Finance Manager.
Internal Controls - The Finance Manager is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal control structure will be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control
should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits
require estimates and judgments by management.
Ethics and Conflict of Interest
Employees involved in the investment process will refrain from personal business activity that could conflict with the proper execution and management of the investment program. Employees and investment officials will disclose any material interests in financial institutions with which they conduct business. They will further disclose any personal financial/investment positions that
could be related to the performance of the investment portfolio. Employees and officers will refrain
from undertaking personal investment transactions with the same individual with whom business is conducted for the City.
Financial Service Providers
The City may purchase securities directly through Financial Industry Regulatory Authority (FINRA) registered security broker/dealers.
Each authorized broker/dealer from whom the City purchases securities directly shall provide
certification as requested by State Law of the broker’s annual review of the City’s investment
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policy. All broker/dealers who desire to become qualified bidders for investment transactions must supply the City with FINRA certification and CRD number.
FINRA is the self-regulatory national organization for broker/dealers. All registration and certifications information is kept in their Central Registration Depository which is available online to all investors.
Investment Managers
The City may utilize SEC registered investment advisory/management firms (External Investment Managers) to invest segments of the portfolio. Managers shall be selected through a RFP process. The External Investment Managers will operate within the constraints of this Investment Policy
and an executed Investment Advisory Agreement. The External Investment Managers shall have discretion over the assigned segment of the portfolio. All External Investment Managers shall purchase and sell investment securities in accordance with Minnesota Statute 118A, this Investment Policy and the Investment Advisory Agreement. Each External Investment Manager
shall provide certification as requested by State Law of their annual review of the City’s investment
policy. External Investment Managers may be assigned differing strategies, constraints and assets to manage at the discretion of the Finance Manager. External Investment Managers must be registered under the Investment Advisers Act of 1940 and be licensed and registered to do business in Minnesota and registered as an investment advisor through IARD (Investment Advisor
Registration Depository) in Minnesota.
Suitable and Authorized Investments
Investment Types – All investments made by the City will be in accordance with Minnesota Statutes. Authorized investments include but are not limited to:
• Governmental bonds, notes, bills, mortgages (excluding high-risk mortgage backed securities) and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress.
• General obligation of any state or local government with taxing powers which is rated "A" or better by a national bond rating service.
• Revenue obligation of any state or local government with taxing powers which is rated "AA" or better by a national bond rating service.
• General obligation of the Minnesota housing finance agency which is a moral obligation of the state of Minnesota and is rated "A" or better by a national bond rating agency.
• Commercial paper issued by United States corporations or their Canadian
subsidiaries that is rated in the highest quality category by at least two nationally recognized rating agencies and matures in 270 days or less.
• Time deposits that are fully insured by the Federal Deposit Insurance Corporation,
the National Credit Union Administration, or bankers acceptances of United States
banks.
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• SEC-registered money market funds that are registered under the Investment Company Act of 1940.
• Local government investment pools (“LGIPs”).
Additional Investment Authority
So long as the City is a “qualifying government” pursuant to Minnesota Statute 118A, it will have additional investment authority per this policy and Minnesota Statute. A qualifying government is defined by Minnesota Statute 118A.09, Subd. 1 as:
• A county or statutory or home rule charter city with a population of more than 100,000; or
• A county or statutory or home rule charter city whose most recent long-term, senior, general obligation rating by one or more national rating organizations in the prior 18-month period is AA or higher.
As long as the City is a qualifying government, it may invest up to 15 percent of the sum of unassigned cash, cash equivalents, deposits, and investments in:
• An index mutual fund based in the United States and indexed to a broad market United States equity index, on the condition that index mutual fund investments must be made directly with the main sales office of the fund; or
• With the Minnesota State Board of Investment subject to such terms and minimum
amounts as may be adopted by the board.
Before investing pursuant to this section, the governing body of the qualifying government must adopt a resolution that includes the following statements:
• The governing body understands that investments have a risk of loss
• The governing body understands the type of funds that are being invested and the specific investment itself
• The governing body certifies that all funds designated for investment through the
State Board of Investment meet the requirements of this section and the policies and procedures established by the State Board of Investment.
Qualified External Investment Managers assisting the City in the management of its overall portfolio may purchase and sell investment securities in accordance with this policy and may utilize their own approved list of broker/dealers and security issuers; however, the list shall fully
comply with the criteria maintained in this policy.
Collateralization
To the extent that funds deposited are in excess of available federal deposit insurance, the City will require the financial institution to furnish collateral security or a corporate surety bond executed
by a company authorized to do business in the state.
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The following are the allowable forms of collateral in lieu of a corporate surety bond:
• U.S. government treasury bills, treasury notes, treasury bonds.
• Issues of U.S. government agencies and instrumentalities as quoted by a recognized industry quotation service available to the government entity.
• General obligation securities of any state or local government with taxing powers
which is rated "A" or better by a national bond rating service, or revenue obligation securities of any state or local government with taxing powers which is rated "AA" or better by a national bond rating service.
• General obligation securities of a local government with taxing powers may be
pledged as collateral against funds deposited by the same government entity.
• Irrevocable standby letters of credit issued by Federal Home Loan Banks to a municipality accompanied by written evidence that the bank's public debt is rated "AA" or better by Moody's Investors Service, Inc., or Standard & Poor's
Corporation.
• Time deposits that are fully insured by any federal agency.
The amount of the collateral computed at its market value will be at least ten (10) percent
more than the amount on deposit at the close of the business day.
Repurchase Agreements - Repurchase agreements consisting of collateral allowable as an investment may be entered into with any of the following entities:
• A financial institution qualified as a "depository" of public funds of the government entity.
• Any other financial institution which is a member of the Federal Reserve System and whose combined capital and surplus equals or exceeds $10,000,000.
• A primary reporting dealer in United States government securities to the Federal Reserve Bank of New York.
• A securities broker-dealer licensed pursuant to Minnesota Statutes 80A, or an
affiliate of it, regulated by the Securities and Exchange Commission and
maintaining a combined capital and surplus of $40,000,000 or more, exclusive of subordinated debt.
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Safekeeping and Custody
Securities purchased shall be held in a segregated account for the City’s benefit at a third party trustee as a safekeeping agent. The investment dealer or bank through which the security is purchased shall issue a confirmation ticket to the City listing the specific instrument, issuer, coupon, maturity, CUSIP number, purchase or sale price, transaction date, and other pertinent
information. The broker who executes the transaction on the City’s behalf shall deliver all
securities on a delivery versus payment method (DVP) to the designated third party. Delivery versus payment (DVP) is a way of controlling the risk to which securities market participants are exposed. Delivery of securities, (the change in their ownership) is done simultaneously with payment. This means that neither the buyer nor the seller is exposed to the risk that the other will
default.
Investments, contracts, and agreement may be held in safekeeping with:
• any Federal Reserve bank;
• any bank authorized under the laws of the United States or any state to exercise corporate trust powers, including, but not limited to, the bank from which the investment is purchased.
The City’s ownership of all securities should be evidenced by written acknowledgements identifying the securities by:
The name of the issuers
The maturity dates
The interest rates
Any CUSIP numbers or other distinguishing marks.
Maximum Maturities
• Approximately three months of cash flow needs will be invested in money market or short-term securities to meet current operating needs.
• The average duration of the portfolio shall not exceed 3.5 years
• Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than seven (7) years from security settlement date.
• For mortgage-backed securities, the weighted average life (WAL) must be no more than
seven (7) years from security settlement date.
• The intent to invest in securities with longer durations will be disclosed to the City Council prior to purchase
• Maturities will generally be diversified to avoid undue concentration of assets in a public
sector.
• Exception of maximum maturity is in reserve funds (per bond indentures) which may by invested to maturity that coincides as nearly as practical with the expected use of the funds.
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Diversification
Diversification - The investments will be diversified by:
• Limiting investments to avoid over concentration in securities from a specific issuer or business sector (excluding U.S. Treasury securities).
• Investing in securities with varying maturities as practical.
• Investing a portion of the portfolio in readily available funds to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.
Diversification strategies will be implemented with the following constraints so that a Portfolio
does not exceed the percentage identified below:
Issuer Type % of Total Portfolio
Money Market Fund 45%
Certificates of Deposit 25%
Savings/demand deposits 15%
Bankers’ Acceptance 20%
Commercial Paper 30%
US Treasury Obligations 100%
Federal Agency Securities
Per Issuer:
75%
40%
Federal Agency Mortgage-backed Securities: 40%
Municipal Securities 40%
Repurchase Agreement 30%
Guaranteed Investment Contracts By Project
Any percentage limits, maturity length, rating requirements, or other investment parameters will
be calculated and/or evaluated based on the original cost of each investment at the time of purchase, based on the settlement date, of the security in determining compliance with this investment policy.
Performance Standards
The investment portfolio will be designed to obtain a market average rate of return during budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow needs. The City’s investment strategy is conservative and is designed to earn rates similar to U.S. treasury yields.
Reporting
The Finance Manager will periodically prepare an investment report including a summary that
provides an analysis of the current investment portfolio. The summary will include the percentage
of investments held in each investment type, information on investment income and yield, and the maturities of the portfolio. A detailed report will be provided and will include a listing of
8
individual securities held, the yield to maturity of each investment, the book value and the market value of each investment, and the maturity date of each investment.
Amendments
This policy shall be reviewed on an annual basis. Any changes must be approved by the Finance Manager and/or any other appropriate authority. The investment policy and any other
modifications to the policy shall be formally approved and adopted by the City Council.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.M.
Department: Administration / City Manager
ITEM DESCRIPTION
Legislative services agreement with Lockridge Grindal Nauen.
REQUESTED ACTION
Move to approve legislative services agreement with Lockridge Grindal Nauen.
SUMMARY
Staff recommends to once again retaining Ann Lenczewski of the firm of Lockridge Grindal
Nauen to provide lobbying services on behalf of the City of Eden Prairie for the 2025-2026
legislative sessions.
The City has several legislative bills it intends to submit to the Minnesota Legislature in 2025 in
the areas of community development and public safety. Lockridge Grindal Nauen will once
again provide state government relations lobbying services to the City of Eden Prairie.
ATTACHMENTS
Legislative Services Agreement
LEGISLATIVE SERVICES AGREEMENT
THIS AGREEMENT, made and entered into by and between City of Eden Prairie
(“Client”) and LOCKRIDGE GRINDAL NAUEN PLLP (“Consultant” or “LGN”) (collectively the “Parties”). W I T N E S S E T H
WHEREAS, Client, wishes to purchase the services of Consultant to assist Client in monitoring, and lobbying related to certain state legislative and administrative matters; NOW, THEREFORE, in consideration of the mutual undertakings and promises
hereinafter set forth, Client and Consultant agree as follows:
1. CONSULTANT SERVICES Consultant shall provide, in coordination with Client’s officers, committees and staff, the
services listed in Exhibit A hereto. If additional services, projects or work is agreed upon
by both Consultant and Client, fees for such additional services, project or work will be negotiated and mutually agreed upon in writing prior to the performance of additional services, projects or work.
2. TERM AND TERMINATION 2.1 Term. The term of engagement for the services provided shall be March 1, 2025 – February 28, 2027, with an option to continue at the same rate for an additional two years, subject to termination as provided in Section 2.2.
2.2 Termination. This Agreement may be terminated prior to its expiration only as follows: 2.2.1 Upon the written mutual agreement of the Parties hereto;
2.2.2 By either Party upon sixty (60) days written notice to the other Party. 3. COST OF AND PAYMENT FOR SERVICES
3.1 Fees. In consideration of services performed as specified in Section 1 and Exhibit
A of this Agreement, Client shall pay Consultant the professional fees in the amount of $40,000 for each year, payable in twelve (12) installments of $3,333.33 per month commencing March 1, 2025 & March 1, 2026.
3.2 Costs. In addition to payment for professional fees, Client shall pay Consultant
for all reasonable incidental expenses incurred by Consultant on Client’s behalf. 3.3 Payment. Payment for professional fees and expenses shall be made to Consultant upon submission by Consultant to Client of invoices for services rendered and
expenses incurred and Client shall pay Consultant by the dates listed above.
4888-8755-5310, v. 1
4. DATA RETENTION
LGN may use reputable third-party service providers, including ‘cloud’ service
providers, to help us deliver efficient, cost-effective legal services. This may include
document/information hosting, sharing, transfer, analysis, processing or storage. By engaging us, City of Eden Prairie understands and consents to having communications, documents and other data pertinent to its matters managed through such third-party technology, including where confidential information may be stored on and accessed
from such cloud-based computer servers located in a facility not directly controlled by LGN. City of Eden Prairie acknowledges that the use of such services may be subject to the terms and conditions of the provider and accept that LGN is not responsible for the security of the data, the provider’s security standards, or the risk that the security of information on such cloud-based platforms may be breached. City of Eden Prairie
agrees that the benefits of using such technology outweigh the risks, including risks
related to confidentiality and security. A list of LGN’s cloud providers is available upon request.
LGN has adopted a document retention policy that governs the retention and disposition of closed client files. At the conclusion of the matter for which City of Eden Prairie has
retained us, we will return all original client documents. At that time, City of Eden Prairie will have sixty (60) days to let us know if you want certain of the documents which remain in the file. If you notify us within this sixty (60) day period, we will not destroy the file until City of Eden Prairie has had an opportunity to identify any such documents and, if appropriate, obtain copies of them. If City of Eden Prairie does not
so notify us, we will transfer your file to closed storage and/or an electronic archive
pursuant to our file closing and destruction procedures. File contents (including work papers, etc.) will be considered the property of LGN. We will retain the file for six (6) years and then destroy its contents, without further notice and in a manner which preserves their confidential nature.
If, at any time LGN concludes that there are no active matters in which we are
representing City of Eden Prairie, it will be considered a former, rather than a current client of LGN, unless and until City of Eden Prairie asks us to perform additional services, and we agree to perform them.
If City of Eden Prairie requests us to transfer our file to you or to another firm prior to
the completion of the matter, City of Eden Prairie agrees we can make and retain copies
of relevant portions of the file and that the cost for such copying is to be paid by City of Eden Prairie, as well as any other copying on its behalf. These charges for copying City of Eden Prairie’s file may include, in the case of documents stored electronically, the reasonable cost of retrieving the documents, and City of Eden Prairie agrees to pay
these costs.
5. INDEPENDENT CONTRACTOR Consultant shall select the means, method, and manner of performing the services herein.
Consultant is and shall remain an independent contractor with respect to all services
performed under this Agreement.
4888-8755-5310, v. 1
6. COMPLETE AGREEMENT
The Parties each agree and understand that this Agreement, including all Exhibits hereto,
constitutes the entire agreement between the Parties and supersedes any prior or contemporaneous oral understandings or agreements with respect to the subject matter hereof.
7. AMENDMENTS AND WAIVERS
This Agreement may not be amended, altered, enlarged, supplemented, abridged, or modified, nor can any provision hereof be waived, except by a writing executed by both Parties which shall be attached hereto. Failure of any Party to enforce any provision of
this Agreement shall not constitute or be construed as a waiver of such provision nor of
the right to enforce such provision. 8. NOTICES
All notices, demands, and requests permitted or required to be given under this
Agreement shall be in writing and deemed given when mailed by the United States mail, postage prepaid, registered or certified mail, return receipt requested, to the address of the appropriate Party as provided herein.
IN WITNESS WHEREOF, the duly authorized representatives of the Parties hereto have executed this Agreement this day of ____________________ 2024. ADDRESS:
8080 Mitchell Road Eden Prairie, MN 55344
ADDRESS:
Suite 2200
100 Washington Avenue South Minneapolis, MN 55401
CLIENT:
City of Eden Prairie By:________________________________
Its:_________________________________
CONSULTANT: LOCKRIDGE GRINDAL NAUEN PLLP
By: Harry Gallaher Its: Managing Partner
4888-8755-5310, v. 1
EXHIBIT A Lockridge Grindal Nauen will provide state government relations lobbying services to the City of Eden Prairie. Lobbying services include capital investment, transportation funding, tax increment financing legislation and additional legislative priorities as requested.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.N.
Department: Matt Sackett, Police Chief, Police
ITEM DESCRIPTION
Approve Purchase of a Mini-Caliber Tracked Robot for Specialized Response.
REQUESTED ACTION
Move to: Approve the purchase of an ICOR Mini-Caliber Tracked Robot for Specialized Response
and approve the Contract for Goods and Services between the City of Eden Prairie and ICOR
Technology, Inc. in the amount of $79,992.19 for specialty use in de-escalation attempts by the
Eden Prairie Police SWAT Team.
SUMMARY
The Eden Prairie Police Department is requesting the purchase of an ICOR Mini-Caliber Tracked
Robot for Specialized Response. This purchase will replace the current ICOR Mini-Caliber
Tracked Robot, which has reached its end of useful life.
Companies specializing in these types of vehicles are very limited, but staff was able to obtain
quotes from the following vendors:
Option #1 Teledyne FLIR Unmanned Ground Systems $272,530.03
Option #2 ICOR Technology, Inc. $79,992.19
The Eden Prairie Police Department identified the need to replace the current ICOR Mini-
Caliber Tracked Robot for Specialized Response, and the purchase was budgeted for and
approved in the 2023-2032 CIP plan. Staff recommends Option #2 which is represents the
replacement matching the current company and technology. The quote for Option # 1 was
obtained as the closest possible match to what the project was seeking but is not
recommended due to price and functionality.
Background
The Eden Prairie SWAT Team consists of 12 members who respond to SWAT callouts and other
critical incidents. The EPPD Crisis Negotiations Unit consists of seven members who respond to
these calls where a negotiations team can be utilized to de-escalate a situation or bring resolve
to a call. The CNU has become increasingly utilized and co-deploys with all SWAT calls. Both
the SWAT and CNU teams will benefit from the use of the ICOR Mini-Caliber Tracked Robot as is
allows for the remote viewing and communication in high-0risk situations. The ICOR Mini-
Caliber Tracked Robot can also be used to help deliver negotiations equipment during
operations to help bring about a peaceful resolution.
The Eden Prairie Police SWAT and CNU teams belong to a consortium of cities including Edina,
Hopkins, Minnetonka, and St. Louis Park that share resources, training, and call responsibilities.
The ICOR Mini-Caliber Tracked Robot will benefit the citizens of Eden Prairie and be an asset to
supplement the consortium.
ATTACHMENTS
Contract for Goods and Services with attached ICOR Quote
(rev. 6/2024)
Contract for the Purchase and Sale of Goods
This Contract for the Purchase and Sale of Goods (“Contract”) is made on the _____day of______________, 2025, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and ICOR Technology, Inc., a Canadian corporation (hereinafter “Vendor”) whose business address is 935 Ages Drive,
Ottawa, Ontario, Canada.
Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations
providing such goods and/or services enter into written agreements with the City. The purpose of
this Contract is to set forth the terms and conditions for the City’s purchase from Vendor of a Mini Caliber Robot and related equipment (the “Goods”). The City and Vendor agree as follows:
1. Products. The City agrees to purchase and Vendor agrees to sell the Goods as described on the attached Exhibit A (ICOR Technology Quote dated October 15, 2024). Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall
not be in effect in any manner.
2. Delivery. The Goods must be delivered to the City F.O.B. at the address above on or before October 1, 2025. Vendor shall be responsible for any loss or damage to the Goods until delivered to the City. At the time of shipment, a notice of shipment shall be sent to the City
stating the number of the order, the kind and amount of the Goods, and the route by which the
shipment is being made. All Goods shall be suitably packed, marked, and shipped in accordance with the shipping instructions provided herein. 3. Purchase Price. City agrees to pay the Vendor a fixed sum of $79,992.19 USD (the “Purchase
Price”), which includes shipping charges, as full and complete payment for the Goods. Vendor
shall be entirely responsible for taxes, duties, license fees, banking charge and other duties incurred outside the United States. The City shall be entirely responsible for any duties, taxes, license fees, banking charge and any other duties incurred in the United States.
4. Method of Payment. The City will pay the Purchase Price to Vendor upon delivery of the
Goods to the City in the same manner as the City pays other accounts payable. 5. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses,
including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may
be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will
Standard Contract for Goods and Services (rev. 6/2024) Page 2 of 9
indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees.
6. Warranty. Vendor warrants, in accordance with Exhibit B attached hereto and incorporated herein, that the Goods shall be free from defects in materials and workmanship for a period of twenty-four (24) months from the date of shipping. The City’s rights under the Vendor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available
under this Contract, at law or in equity.
7. Subcontract or Assignment. Vendor shall not subcontract or assign any obligation under this Contract without the prior written consent of the City.
8. Change Orders. The City may request that Vendor incorporate a change to the Goods or the
specifications for the Goods by delivering a change order to Vendor; provided, however, that
any such change order must be in writing and include a description of the proposed change sufficient to permit Vendor to evaluate the feasibility of such change (“Change Order”). Within seven (7) business days of receipt of a Change Order, Vendor will inform the City in writing of the feasibility of the Change Order, of any increase or decrease in the Purchase Price
resulting from such Change Order, and of any effect on production scheduling or delivery
resulting from such Change Order. Vendor shall not be liable to the City for any delay in performance or delivery arising from any such Change Order. 9. Cancellation/Termination.
A. For Convenience. The City shall have the right to terminate this Agreement at any time at its convenience by giving Vendor ninety (90) days’ written Notice of Termination for Convenience. As of the effective date of the termination, the City will be obligated to pay Vendor for the percentage of completed work, in addition to paying for any non-returnable
equipment or parts ordered by Vendor which in no case shall exceed the total Purchase Price.
Vendor must, in good faith and using best efforts, market for sale all equipment and non-returnable equipment for a period of ninety (90) days from the date of said termination. After such 90-day period, Vendor will reimburse the City, minus Vendor’s actual cost for marketing/sale of equipment, the sum(s) received by Vendor in selling said equipment. This
provision shall survive termination of the Contract and shall apply to equipment the City has
not received or requested delivery upon termination. B. For Cause. The City may, by written notice of default to Vendor, terminate this Agreement if the Vendor fails to deliver the MCC within the time specified in this Agreement or any
extension as agreed upon by the City. In the event of such termination for cause, the City will
have all rights and remedies at law or in equity available for Vendor’s default. 10. Intellectual Property. All intellectual property rights in and to the Goods shall remain the exclusive property of the Vendor. The City shall not acquire any intellectual property rights
whatsoever in the Goods. All right, title and interest in and to the patents, service marks,
copyrights, slogans, labels and designs of the Vendor, the Vendor’s trademarks and trade names and the goodwill pertaining thereto are reserved by and shall at all times vest and remain with the Vendor and the City shall not attempt to acquire any rights in the same or
Standard Contract for Goods and Services (rev. 6/2024) Page 3 of 9
contest the title or rights of the Vendor in and to the same. Notwithstanding the references in this Contract to the purchase of the Goods by the City, the parties intend and agree that to the
extent the Goods include any software (including, without limitation, any firmware) such
software is not being sold, but licensed.
11. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void.
12. Counterparts. This Contract may be executed in multiple counterparts, each of which shall
be considered an original.
13. Damages. In the event of a breach of this Contract by either party, the other party shall not be entitled to recover punitive, special or consequential damages or damages for loss of business.
14. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including
without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract.
15. Entire Contract, Construction, Application and Interpretation. This Contract is in
furtherance of the City’s public purpose mission and shall be construed, interpreted, and
applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter
hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract
shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein.
16. Governing Law; Venue. This Contract shall be controlled by the laws of the State of Minnesota, without regard to conflicts of laws provisions. In the event of any legal action to
enforce or interpret this Contract, the sole and exclusive venue shall be a court of competent
jurisdiction in Hennepin County, Minnesota, USA, and the parties agree to and submit to the jurisdiction of such court.
17. Notice. All notices and communications contemplated by, relevant to and during the course of this Contract shall be initially made by email, and followed by facsimiles, to the below
corresponding address and fax number of each party:
Vendor: a. Name: Andrew Kavalersky, Vice President of Sales and Marketing
b. Tel: 613-745-3600
c. Email: sales@icortechnology.com
d. Fax: 613-745-3590
Standard Contract for Goods and Services (rev. 6/2024) Page 4 of 9
The City: e. Name: Matthew Sackett, Chief of Police
f. Tel: 952-949-6200
g. Email: msackett@edenprairie.org
h. Fax: 952-949-6203
A notice or communication made by email shall be deemed received once it has reached the recipient’s email server as confirmed by a delivery receipt. A notice or communication made by fax shall be deemed received once it has reached the recipient’s
fax number as confirmed by a successful fax report. A notice or communication shall be deemed received by the recipient once it has been received either as email or fax in the aforesaid respective manner. 18. Rights and Remedies. The duties and obligations imposed by this Contract and the rights
and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.
19. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract.
20. Statutory Provisions.
a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this
Contract. This provision will survive the completion or termination of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the
City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any
of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract.
21. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract.
Standard Contract for Goods and Services (rev. 6/2024) Page 5 of 9
Executed as of the day and year first written above.
Standard Contract for Goods and Services (rev. 6/2024) Page 6 of 9
CITY OF EDEN PRAIRIE
__________________________________ Ronald A. Case
Mayor
___________________________________ Rick Getschow
City Manager
VENDOR
ICOR TECHNOLOGY,INC.
By: ________________________________
Andrew Kavalersky
Its: Vice President, Sales & Marketing
Standard Contract for Goods and Services (rev. 6/2024) Page 7 of 9
EXHIBIT A Quote Dated October 15, 2024
Standard Contract for Goods and Services (rev. 6/2024) Page 8 of 9
EXHIBIT B
LIMITED WARRANTY AND WARNING
BEFORE USING THIS PRODUCT, READ ALL PRECAUTIONS, DIRECTIONS FOR USE, CONDITIONS OF SALE AND LIMITED WARRANTY. Due to the nature of this product and the likely conditions of its use, the product is to be used solely at your own risk, in and under conditions that you feel its use is advisable, you assume all risks associated with the use of the
Products. If you decide to use this product you should do so only according to the Directions of
Use, Precautions and Conditions of Use provided. A failure to follow instructions may increase the risk of and/or cause injury, death or destruction to property. ICOR Technology Inc. (“ICOR”) warrants that the new ICOR product ("Product") to be free from defects in material and workmanship for a period of one (1) year, and for the CALIBER™
robot for a period of two (2) years, from the date of shipment from ICOR, subject to the
limitations and exclusions included in this Limited Warranty, Warning and Limitation of Liability. If the Purchaser elects to extend this Limited Warranty under any optional extension agreement offered by ICOR, the terms and conditions specified herein shall continue to apply during such
extension. Exclusions From Limited Warranty This Limited Warranty only covers defects in material and workmanship of the Products manufactured by ICOR and does not cover defects arising as a result of: (1) repairs, replacement and/or maintenance to the Product made by other than ICOR or its authorized service
representative; (2) the Product being altered from the original state of manufacture and/or
tampered with by anyone other than ICOR or its authorized service representative; (3) misuse, abuse, intentional interference or damage, accident, theft, insect or other infestation, neglect, or failure to maintain the Product as provided for; (4) improper storage, shipping or handling; (5) defects which are of minor cosmetic nature that do not affect the functionality of the Product; (6)
damage caused by external events for which ICOR has no control over including without
limitation: war, strike, fire, explosion, power blackout, earthquake, flood, lightening, hail, wind storm, vandalism, civil disturbance, riot or acts of God; (7) defects arising out of ordinary wear and tear; (8) the application of any substances not contemplated to be applied to the Product as provided for in the instruction manual; (9) damage caused by harmful fumes, vapours or
chemicals, atmospheric pollutants, or mildew; and (10) any damage which may arise from
transportation of the Product by purchaser. Normal wear and tear will not be covered by this Limited Warranty. The costs associated with (i) shipping and handling and (ii) removal and/or reinstallation of the Product are not covered by this Limited Warranty. This Limited Warranty is only available to the original end-user of the
Product, who purchased the Product from ICOR or one of its authorized distributors and/or
dealers. This Limited Warranty is not transferable. Warranty Other than this Limited Warranty there are no warranties, representations, affirmations, promises, or assurances by ICOR, expressed or implied, whether by law, custom, previous
transaction or otherwise, including without limitation, warranties of merchantability or fitness for
a particular purpose. In particular due to the inherent variability of the devices and hazards for which the Product may be used to protect against or mitigate the effects of, ICOR does not warrant or in any way imply that the Product will protect or mitigate against the effects of any
Standard Contract for Goods and Services (rev. 6/2024) Page 9 of 9
devices or hazards including without limitation contamination or blast, or will have the effect intended by the user. The user must conduct their own trials with the Product and the intended
conditions in which the Product will be used to assess the benefit and/or risk and safety issues
which may arise from the use of the Product in different situations, including without limitation those situations involving contamination and/or explosions or blasts. The purchaser assumes all risk of loss, or damage to persons or property arising from the use of the Products. To the extent not prohibited by law, all statutory warranties are hereby waived by the purchaser and excluded
from this Limited Warranty.
Procedure to Claim on Limited Warranty For any purchaser to take advantage of this Limited Warranty, any claim of a defect must be submitted in writing by the original end-user purchaser to ICOR as soon as the purchaser
becomes aware of the defect, by registered mail, e-mail, or fax such that the notice by the
purchaser of a claim under this ICOR Limited Warranty, must reach ICOR prior to the expiry of the Limited Warranty period. The notice shall describe in detail the nature of the defect, the name of the ICOR authorized distributor and/or dealer from whom ICOR products were purchased, if applicable, the date and proof of purchase, which must be signed by the end-user
purchaser. The defective ICOR Products must be returned to ICOR after receiving from ICOR,
an RMA Number to the address indicated by ICOR. The Product must be shipped pre-paid and insured, all at the cost of the Purchaser. The risk associated with the return of the product shall be the purchaser's. All import and/or export requirements, including any governmental or regulatory approvals are the responsibility of the purchaser.
ICOR's Limited Warranty Obligations ICOR's sole obligation under this Limited Warranty shall be to repair or replace, at its sole option, the defective Product or components which are found by ICOR to be defective and to which this Limited Warranty applies. The original Limited Warranty of (1) year or two (2) year
period shall not be extended by any such replacement or repair, but the remaining Limited
Warranty period of one (1) year or two (2) years, if any, shall continue in effect and be applicable under the terms and conditions of this Warranty to the replacement or repaired ICOR Products or components. ICOR reserves the right to discontinue or alter any ICOR Products. If such ICOR products have been discontinued or are not available, ICOR reserves the right to
substitute a comparable ICOR Product or component of equal quality.
QUOTE
Page 1 of 4 QUO-08613-B2B1-1
To
Carter Staaf
Eden Prairie Police Department (MN)
8080 Mitchell Rd
Eden Prairie, MN 55344-2299
QUOTE NO.: QUO-08613-B2B1-1
EFFECTIVE FROM: 10/15/2024
EFFECTIVE TO: 1/15/2025
CURRENCY: US Dollar
SHIPPING METHOD: Ground
Tel: SHIPPING TERMS: FOB - DESTINATION
Fax: *DELIVERY DATE: 32 - 36 Weeks ARO
Mobile: PAYMENT TERMS: Net 30
Email: cstaaf@edenprairie.org CASE REFERENCE#:
QTY P/N DESCRIPTION $/UNIT % DISC. LINE TOTAL
1.0 Mini-123
Mini-CALIBER® Robot (COFDM)
Comes standard with: • Rubber Tracks for traversing rough terrain and
climbing stairs • Wirelessly Controlled Front and Rear Flippers with
positional feedback with preset Home and Stair Climbing positions •
Turreted Robotic Claw arm with 15lbs lift and 5 axes of movement • 10x
Color zoom camera on claw arm • Front and Rear Color/IR Drive Cameras
• Wide Angle color rear mast camera • Color Claw camera • 2-Way Audio:
Talk/Listen through the robot • LED drive lights for Front and Mast
Cameras • Wireless RF control: 1.3GHz Video; 900MHz Data • Portable,
Lightweight, Handheld Controller • 2x 24V DC Lithium-Iron-Phosphate
Robot Battery Packs (1x onboard; 1x spare) & 1x 24V DC Battery Charger •
2x 12V DC Lithium-Ion CCU Battery Packs (1x onboard; 1x spare) & 1x 12V
DC Battery Charger • 2 year limited warranty • Electronic manual with
training videos and hard copy of operator manual. *Note: Mini-CALIBER is
shipped in a wooden crate. Hard-shell case is available as an option.
$58,820.00 $58,820.00
1.0 14096
Mini-CALIBER RF Range Extender (1.3GHz Video/900MHz Data)
Increase the wireless operating Video/Data range of your Mini-Caliber
robot with the Mini-CALIBER RF Range Extender. Mounted on a portable
tripod (additional suction cup and magnetic mounts included), an
additional transmitter and receiver can be directly connected to the CCU
using a 20’ (6m) of hardwire tether. Key uses include: extending RF range;
ability to have antennae’s mounted outside armored vehicles. Includes
one CAL-EB3 MINI CCU battery pack. Battery charger not included, as
system uses CAL-BC2 Mini CCU Battery Charger included with robot. Note:
Available on new MINI-12X CALIBER robots only.
$8,625.00 5.25 $8,172.19
1.0 14886
Mini DRACO - Gas Delivery System
The Mini DRACO (DM-0001-DFS6) Two shot, air assisted gas delivery
system for the Mini-CALIBER robot. It enables you to deliver gas remotely
using any compatible Tri-Chamber Flameless Grenade fitted with the
Command Initiated Adapter and Thermo Tube (CS, OC, and SAF-SMOKE™
only - FLAMELESS GRENADES NOT INCLUDED)
Complete system includes the following:
1 - Machined aluminum two shot tube with fan
1 - DFS-6 remote - six shot wireless firing system (1200ft range), with
controller, two Milwaukee M-12 batteries with Milwaukee rapid charger
1 – M-12 fan power cord
2 – QR machined mounting system - tube to arm of the robot
1 - Remote firing system mounting plate – mounts to rear of ICOR Mini
Robot
1 - Tool kit to maintain robot and firing system.
1 - SKB HD protective storage hard case, with wide rolling wheels -
complete system is stowed and shipped in case.
$12,000.00 $12,000.00
1.0 S&H SHIPPING AND HANDLING
$1,000.00 $1,000.00
TOTAL $79,992.19
This is a quotation on the goods named, subject to the conditions noted below:
Unless otherwise provided: This quote is in US Dollars; shipping terms are EX WORKS for domestic and international shipments; all prices are exclusive of shipping costs, insurance, custom clearance and any applicable
Taxes of any kind; all price quotations are valid for 90 days. Published list prices are subject to change without notice. Due to a policy of continuous product improvement, ICOR reserves the right to change
QUOTE
Page 2 of 4 QUO-08613-B2B1-1
specifications and appearance without notice. Please reference the invoice number on your cheque and remit to ICOR Technology Inc. 935 Ages Drive, Ottawa, Ontario K1G 6L3 Canada. The CALIBER® Robot (including
the MK3, T5, Mini, and MK4) contains up to 35% US-source materials and are ITAR export license free and not subject to AECA or EAR regulations. The CALIBER® Robot is a Controlled Good, and requires an Export
Permit for international shipping in accordance with the Export and Import Permits Act (R.S.C., 1985, c. E-19). Failure to perform due to the action or inaction of the Government of Canada will be considered Force
Majeure, and, ICOR is not responsible for any penalties, fees, liquidated damages, etc. Some or all of the quoted items are eligible for purchase through GSA’s Cooperative Purchasing Program and 1122 Program for
State and Local Law Enforcement. Please consult with your purchasing department to determine the optimal purchasing vehicle and notify your ICOR Sales Representative to make any changes necessary. ICOR’s
GSA Contract Number is: GS-07F-0430V
DISCLAIMER REGARDING DISRUPTER MOUNT CONFIGURATIONS: ICOR Technology is a robot manufacturer and do not make disrupters. The end-user must consult with the disrupter manufacturer for complete
instructions on loading, operation, maintenance and firing procedures. ICOR recommends that the end-user takes disrupter training from the manufacture before firing the weapon off of the robot. USE AT OWN
RISK. ANY POTENTIAL DAMAGES TO THE ROBOT AS A RESULT OF USING A DISRUPTER ARE NOT COVERED UNDER WARRANTY. AS PER ICOR ‘S LIMITED WARRANTY, WARNING AND LIMITATION OF LIABILITY DOCUMENT,
ICOR SHALL BE HELD HARMLESS TO ANY LOSS OR INJURY AS RESULT OF USING DISRUPTERS ON THE ROBOT.
*NOTICE OF COVID-19 MANUFACTURING AND SHIPPING DELAY
The COVID -19 pandemic has posed unprecedented problems to the worldwide supply chain network, causing delays in the delivery of critical components needed to build CALIBER® robots. ICOR's top priority is to build
and deliver robots according to the order acknowledgement's timelines; nevertheless, we cannot be held liable for delays caused by restricted air cargo capacity and overburdened global logistics networks.
To accept this quotation, sign here and return:
Signature Date
Additional Available Accessories:
0.0 13895
500’ Tether Reel kit - Mini RF Range Extender
Used in conjunction with the Mini-CALIBER RF Range Extender (PN 13153)
the 500 ft. (150m) tether reel extension cable allows users to place the
MINI-CALIBER video and data antennas 500 ft. (150m) from the CCU. This
will increase the users operating distance enabling LOS around corners;
increasing range of operations inside buildings/parking garages by placing
RF antennas inside a structure. Includes a tripod. Note: must be purchased
with PN 13153.
$4,580.00 $0.00
0.0 10003
Mini Claw Kit - 2ND Generation
The 2nd generation claw attachment kit includes specially designed tools
to augment the capabilities of the Mini-CALIBER® robot. Kit includes: key
holder, PTZ camera extension to reach 9’ (3m) high, box cutters, clothes
cutter, extension poles, tire deflator, finger extension with porcelain tips,
cutting hook, utility shears with ceramic blades, Cutabiner®, multiple
effectors and hook & line accessories.
$5,045.00 $0.00
0.0 CAL-OP016
Quick Release FLIR Camera
FLIR Thermal Imaging Camera for the CALIBER® Robot (MK3/T5/Mini);
Mounts to the Quick Release PTZ Mast (zoom not available); Wide Field of
View (H49° x V39°) with an effective detection range up to 230m (750ft)
$11,240.00 $0.00
0.0 12627
MINI Quick Release Color IR Camera
Optional Colour / IR (infra red) Camera for the Mini-CALIBER® Robot (CAL-
Mini); used in place of zoom camera on claw mount or placed on deck
mast.
$1,105.00 $0.00
0.0 CAL-MDVR
Digital Video Recorder (DVR) for Mini-CALIBER
Capture Video images from your Mini-CALIBER CCU. 1080p HD video
recording and picture capture up to 320GB of MPEG-4 video and/or JPEG
images. Onboard 5" (12.7cm) LCD Screen for quick review of recorded
images and video. (Available for MK3, T5, or Mini)
$2,265.00 $0.00
0.0 10458
Claw Auxiliary Camera - Mini
Increase your situational awareness while using your manipulator with the
addition of the Claw Auxiliary Camera for your Mini-CALIBER®. This ultra-
versatile mount has a fully adjustable folding arm that connects a camera
to the claw housing. Fully configurable to provide the best viewing angle
while using tools from the optional CALIBER® Claw Attachment Kit (PN:
10003). Note: Available for the Mini-CALIBER® only.
$1,620.00 $0.00
QUOTE
Page 3 of 4 QUO-08613-B2B1-1
0.0 CAL-K4300-
12IC
K4300-12 – Tactical-Swat Disrupter Kit
This 12 gauge 12 inch barrel disrupter is used for tactical purposes. The
barrel is made from titanium and has an ACME threaded muzzle end to
accept the standard T3 disrupter smooth bore and rifle bore tips. it can be
fired as a 12 inch disrupter with a plastic thread protector on the muzzle
end threads. It is not designed to use water as a 12 inch disrupter, but can
fire water shots if used with the 3 smooth bore tip.This disrupter uses the
standard T3 disrupter breech cap and plug. It can be used in any standard
PAN clamp. The muzzle end is larger than a standard PAN muzzle, so an
over the barrel PAN laser will not fit. You must use a bore sight laser or a
larger over the barrel laser adapter. 4300-12 TACTICAL BARREL (12"
TITANIUM) 1 4341 T3 PRO BREECH CAP 1 K4350PL PUSH LOCK BREECH
PLUG-Assembled 1 7100 SHELL EXTRACTOR 1 7280 WATER BOTTLE 1
K3095T RED AND BLACK PUGS (15 EA) 1 4330 T3 THREAD PROTECTOR 1
2001 SEATING TOOL 1 7110 FIRING PIN TOOL 1 7250PL 7/16 NUT DRIVER 1
K3010PL PUSH LOCK BREECH PARTS KITContains: (4)Push Lock Y Fittings;
(2)Push Lock Couplings; (2)Firing Pins;(3)Springs; (1)Push Lock Fitting 1
2045 GUN BORE CLEANING KIT 1 3130 WD-40 1 K3150 ROBOT DISRUPTER
SLEEVE (W/GREN LASERS) with Mini-CALIBER mount 1 3153 8' PARACORD
LANYARD 1.
*Note: This product requires p/n: 10001 Mini Arm Picatinny Rail Assembly
to attach mount to robot arm.
**Note: Initiation system required. There are various options available for
initiation. Typically, CAL-OP001 or CAL-OP002 or 1680 Remote Firing
Device are purchased with this system. For dynamic breaching or missions
where instantaneous initiation is required, low voltage pyrotechnic
initiators can be used. Contact your ICOR Representative for further
information.
$5,210.00 $0.00
0.0 10002
K3150 Robot Disrupter Sleeve
The Ideal Products Inc Robot Disrupter Sleeve kit allows for the integration
of a 12in Tactical, 18in T3 or 24in PAN disrupter onto a Mini-CALIBER®
robot or tripod stand. Allows the disrupter to dislodge upon firing to
reduce recoil on robot. Mounts on a Picatinny rail. Comes equipped with
two self-powered dot green lasers used for aiming. *Note Requires ICOR
p/n: 10001 - MINI arm Picatinny Rail Assembly, for Mini-CALIBER robot
operation. Shipped in a cardboard box, includes laser adjusting tool. (For
Mini Only; Disrupter not included)
**Note: Initiation system required. There are various options available for
initiation. Typically, CAL-OP001 or CAL-OP002 or 1680 Remote Firing
Device are purchased with this option, or low voltage pyrotechnic
initiators can be used. Contact your ICOR Representative for further
information.
$3,300.00 $0.00
0.0 10001
MINI arm Picatinny Rail Assembly
Includes a clamp and Picatinny rail base plate which can be permanently
attached to the Mini-CALIBER® arm with a quick disconnect Picatinny
clamp extension assembly. Instruction manual and mounting hardware
included. Packaged in a cardboard box. For use with P/N 10002 - K3150
Robot Disruper Sleeve.
$410.00 $0.00
0.0 CAL-OP001 Firing Circuit
24V DC Firing Circuit for Mini-CALIBER® Robot $1,220.00 $0.00
0.0 CAL-OP002
Firing Circuit AND Shock Tube Initiator
24V DC Firing Circuit AND Single Channel Shock Tube Initiator with
mounting bracket for Mini-CALIBER® Robot
$2,620.00 $0.00
0.0 CAL-125RC
12.5MM RC DISRUPTOR MOUNT
Disruptor Mount w/ 24V DC Firing Circuit for Mini-CALIBER® Robot -
includes Camera and Green Lasers for sighting. The mount integrates with
Proparms RC 12.5mm, AB Precision Needle Plus, and Ideal Products .357
Magnum Note: the disrupter is not included
$3,105.00 $0.00
0.0 CAL-OP014
Mini-CALIBER case
Mini-CALIBER hardshell transit case wtih custom cut foam and tie downs
to secure robot. Note: the transit case only holds the Mini-CALIBER robot.
There is a separate hardshell case for the CCU.
$1,820.00 $0.00
QUOTE
Page 4 of 4 QUO-08613-B2B1-1
0.0 CAL-SP2 Mini Basic Spare Parts Kit
Essential items to maintain and repair your Mini-CALIBER® robot $1,825.00 $0.00
0.0 CAL-EB2
24V DC Battery Pack - Mini
Spare/Replacement 24V DC Battery Pack for Mini-CALIBER® Robot
Includes: 2x 12.8V / 9.6 AH LiFePO4 Replacement battery for use with the
Mini-CALIBER® Robot (note: The Mini-CALIBER® uses 2 LiFePO4 batteries
for 24V operation)
$725.00 $0.00
0.0 CAL-BC3 Robot Battery Charger - Mini
Spare Mini-CALIBER robot dual battery charger. $225.00 $0.00
0.0 CAL-EB3
CCU Battery - Mini
Spare/Replacement 11.1V / 7.8Ah Li-Ion for use with the Mini-CALIBER®
CCU
$190.00 $0.00
0.0 CAL-BC2 CCU Battery Charger - Mini
Spare Mini-CALIBER CCU battery charger with re-calibration function. $345.00 $0.00
0.0 14058
MINI Portable Handheld Screen (COFDM)
The Mini-CALIBER®’s Portable Handheld Screen is ideal for SWAT entry
teams that want to see what the robot operator is viewing on the CCU
screen. HDMI output. Available for Mini-CALIBER with Digital RF System
Only
$6,895.00 $0.00
0.0 10478
Extended Warranty - Mini
CALIBER® Robot Extended Warranty. Add an additional year (3rd Year) to
the standard 2 year warranty. (Available for Mini-CALIBER)
$6,080.00 $0.00
0.0 CAL-TTC-MINI Mini-CALIBER® ROBOT ONSITE TRAINING at Customer Location
Eight (8) hour Operation, Maintenance, and Troubleshooting Course for
one or two robots. Includes travel and accommodations for ICOR
Technician. Consists of hands-on instruction for up to ten operators, and a
classroom presentation for unlimited participants.
$3,475.00 $0.00
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.O.
Department: Public Works / Engineering – Adam Gadbois
ITEM DESCRIPTION
Approve Professional Services Agreement Amendment with SRF Consulting Group for
Construction Administration Services for the Prairie Center Drive Pavement Rehabilitation
Project.
I.C. 24803
REQUESTED ACTION
Move to Approve Professional Services Agreement Amendment with SRF Consulting Group for
Construction Administration Services for the Prairie Center Drive Pavement Rehabilitation
Project.
SUMMARY
The Prairie Center Drive Pavement Rehabilitation Project involved replacement of the existing
asphalt pavement along Prairie Center Drive from Highway 212 to Flying Cloud Drive as well as
safety and traffic efficiency enhancements to the intersection with Regional Center Drive, and
minor utility improvements. SRF Consulting Group performed construction administrations
services in the form of construction inspection, surveying, traffic signal timing, and overall
construction management. Their original proposal included an estimate of their fees for
completing these services. The original estimate of $105,104.50 was exceeded by $33,285.00
for a total fee of $138,389.50.
The increase in fee was primarily due to their original proposal estimating a 10-week
construction schedule that ultimately was a 20-week construction schedule, with several weeks
having minor contractor activity and/or punch list work. Additionally, unanticipated increases to
concrete curb and gutter and driveway replacements, unanticipated subgrade issues, and
change order processing, led to increased inspection efforts.
Funding for the project includes the pavement management fund, the transportation fund, and
the storm water utility fund. The additional costs will be funded by the pavement management
and transportation funds.
ATTACHMENTS
Attach 1 - Amendment
1 (rev. 9/2024)
AMENDMENT
To Agreement for Professional Services
This Amendment to Agreement for Professional Services (“Amendment”) is made on the 7th day of January, 2025, between the City of Eden Prairie, a Minnesota municipal corporation (“City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and SRF Consulting Group, Inc., a Minnesota Corporation (“Consultant”) whose business address is 3701 West Wayzata Boulevard, Suite
100, Minneapolis, MN 55416.
WHEREAS, the City and Consultant entered into that certain Agreement for Professional Services dated May 7th, 2024 (the “Agreement”), for the work described in Exhibit A attached thereto;
WHEREAS, the City and Consultant desire to amend paragraph 3 of the Agreement relating to Compensation for Services.
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1. Compensation for Services: Paragraph 3 of the Agreement entitled “Compensation for Services” is amended to state that the City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $138,389.50 for the services as described in Exhibit A to the Agreement and the following additional services, which are hereby incorporated into and will be part of Exhibit A:
a. Additional $33,285.00 to perform construction administration for the project. The original
proposal for services under-anticipated 10 weeks of active construction. However, there were 20 total weeks of construction (several weeks of minor contractor activity and punch list work). Additional administration was required due to the increase in concrete curb and gutter and driveway replacements, extension of the contractor’s schedule compared to the
plan and specification documents, and addressing unanticipated subgrade concerns and
change orders. 2. Agreement. Except as expressly amended by this Amendment, all terms and conditions of the Agreement remain in full force and effect.
3. Counterparts. This Amendment may be executed in multiple counterparts, each of which shall be considered an original. 4. Binding. This Amendment shall be binding upon and inure to the benefit of the parties hereto.
Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE
__________________________________
Mayor ___________________________________ City Manager
2 (rev. 9/2024)
CONSULTALT
By:
Its:
CFO
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Agenda
Item Number: VIII.P.
Department: Public Works / Engineering – Adam Gadbois
ITEM DESCRIPTION
Approve Professional Services Agreement Amendment with SRF Consulting Group for
Construction Administration Services for the Prairie Center Drive and Franlo Road Intersection
Improvements.
I.C. 23819
REQUESTED ACTION
Move to Approve Professional Services Agreement Amendment with SRF Consulting Group for
Construction Administration Services for the Prairie Center Drive and Franlo Road Intersection
Improvements.
SUMMARY
The Prairie Center Drive and Franlo Road Intersection Improvements project involved
conversion of the intersection from two-way stop controlled to fully signalized, enhancing
safety and providing pedestrian connections from Franlo Road and Prairie Center Drive to the
Eden Prairie Center. SRF Consulting Group performed construction administrations services in
the form of construction inspection, surveying, traffic signal timing, and overall construction
management. Their original proposal included an estimate of their fees for completing these
services. The original estimate of $137,140.00 was exceeded by $41,742.00 for a total fee of
$178,882.00.
The increase in fee was partially due to their original proposal estimating a 10-week
construction schedule that ultimately was a 16-week construction schedule. Additionally,
contractor methods of construction and communication, unanticipated subgrade issues, and
change order processing, led to increased inspection efforts.
Funding for the project includes the City’s municipal state aid account, the transportation fund,
and the storm water utility fund. The additional costs will be funded by the City’s municipal
state aid account.
ATTACHMENTS
Attach 1 - Amendment
1 (rev. 9/2024)
AMENDMENT
To Agreement for Professional Services
This Amendment to Agreement for Professional Services (“Amendment”) is made on the 7th day of January, 2025, between the City of Eden Prairie, a Minnesota municipal corporation (“City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and SRF Consulting Group, Inc., a Minnesota Corporation (“Consultant”) whose business address is 3701 West Wayzata Boulevard, Suite
100, Minneapolis, MN 55416.
WHEREAS, the City and Consultant entered into that certain Agreement for Professional Services dated June 18th, 2024 (the “Agreement”), for the work described in Exhibit A attached thereto;
WHEREAS, the City and Consultant desire to amend paragraph 3 of the Agreement relating to Compensation for Services.
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1. Compensation for Services: Paragraph 3 of the Agreement entitled “Compensation for Services” is amended to state that the City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $178,882.00 for the services as described in Exhibit A to the Agreement and the following additional services, which are hereby incorporated into and will be part of Exhibit A:
a. Additional $41,742.00 to perform construction administration for the project. The
original proposal for services under-anticipated 10 weeks of active construction. However, there were 16 total weeks of construction. Additional administration was required due to contractor methods of construction and communication, unanticipated subgrade issues, and change order processing.
2. Agreement. Except as expressly amended by this Amendment, all terms and conditions of the Agreement remain in full force and effect. 3. Counterparts. This Amendment may be executed in multiple counterparts, each of which shall be
considered an original.
4. Binding. This Amendment shall be binding upon and inure to the benefit of the parties hereto. Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE __________________________________ Mayor
___________________________________ City Manager
CONSULTALT
2 (rev. 9/2024)
By:
Its:
CFO
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.Q.
Department: Public Works / Engineering – Jake Sandvig
ITEM DESCRIPTION
The purchase of a salt crusher dirt pulverizing bucket model: Vipermetal 3-1720HD with
Hydraulic Hoses and Loader Mount (Cat Fusion). Ken Burns Inc. (KBI) is the authorized vendor.
REQUESTED ACTION
Move to authorize purchase of a Salt Crusher Dirt Pulverizing Bucket Model: Vipermetal 3-
1720HD with Hydraulic Hoses and Loader Mount (Cat Fusion) in the amount of $57,621.20.
SUMMARY
Purchase a salt crusher dirt pulverizing bucket attachment for a loader to use at the MOSS and
Maintenance Facility for winter and summer operations for Streets, Parks, and Utilities.
Minnesota winters are becoming more humid causing salt to freeze into boulders. This is
jamming augers during snow removal. In the summer we will be able to pulverize black dirt to
make it better for seeding and spreading more uniformly. Both these scenarios will save in
labor and response times to avoid equipment malfunctions.
Ken Burns Inc. quoted: $57,621.20. Ziegler Cat declined to send a quote. Comparable
alternative bucket quote: $95,875.00
This piece of equipment would be purchased with funding from the Capital Plan project
#25401.
ATTACHMENTS
Vendor Quote
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.R.
Department: Public Works / Streets - Jake Sandvig
ITEM DESCRIPTION
The purchase of two portable changeable message boards PCMS-1500-PRO G3 with 15Amp
Charger. The Minnesota Office of State Procurement Contract Release: A-210(5) Contract No.
202192 will be used for the pricing and purchase of two portable changeable message boards
PCMS-1500-PRO G3 with 15Amp Charger. Street Smart Rental, LLC is the authorized vendor.
REQUESTED ACTION
Move to authorize purchase of two portable changeable message boards PCMS-1500-PRO G3
with 15 amp charger for $44,528.00
SUMMARY
Purchase two medium message boards for traffic control, parks events, emergency
management, crowd control, etc. These message boards have more lines for messaging and can
move both vertically and horizontally for better readability.
Frequently Streets is asked to deploy message boards to control traffic, or for event
notification. Streets currently has one small message board with limited messaging and viewing
options. The current message board is over 10 years old. These new units are larger and would
allow us to place for both directions of traffic. When we do need message boards we rent them
for $1,200 per use.
This piece of equipment would be purchased with funding from the Capital Plan project
#25402.
ATTACHMENTS
State Contract
Vendor Quote
Page 1 of 16
Admin Minnesota Office of State Procurement
Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability may contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: A-210(5)
DATE: DECEMBER 1, 2024
PRODUCT/SERVICE: MOBILE TRAFFIC CONTROL AND SAFETY DEVICES
CONTRACT PERIOD: DECEMBER 1, 2021, THROUGH NOVEMBER 30, 2025
EXTENSION OPTIONS: UP TO 12 MONTHS
ACQUISITION MANAGEMENT SPECIALIST/BUYER: KAREN MCINTYRE PHONE: 651.201.3124 E-MAIL: karen.mcintyre@state.mn.us WEB SITE: https://mn.gov/admin/osp/
NOTIFICATION OF MULTIPLE AWARDS
CONTRACTOR CONTRACT NO. TERMS DELIVERY
AMERICAN SIGNAL COMPANY CONTRACT NOT EXTENDED
CONTRACTOR CONTRACT NO. TERMS DELIVERY
AMKA Global is a certified minority owned business.
AMKA GLOBAL LLC 202189 NET 30 8 – 10 Weeks 4445 W 77th Street Suite 223 Edina, MN 55435 VENDOR NO.: 0000973563 CONTACT: Bocar Kane Email: Bocar@amkaglobal.us PHONE: 952-495-4492 Price Schedule Blade Option Pricing
THIS RELEASE CONTAINS MULTIPLE AWARDS FOR SIMILAR OR LIKE ITEMS. STATE AGENCIES AND CPV MEMBERS SHOULD REVIEW AND COMPARE ALL MULTIPLE AWARD CONTRACTOR S IN ORDER TO ENSURE THE BEST VALUE FOR THEIR POTENTIAL PURCHASE. FACTORS SUCH AS, BUT NOT LIMITED TO, COST, EQUIPMENT WARRANTY TERMS, VENDOR LOCATION, DELIVERY LEAD TIMES, AVAILABLE SUBSTITUTES, SELECTED OPTIONS AND CURRENT FLEET AND EQUIPMENT OR PARTS INVENTORY LEVELS ALL MAY CONTRIBUTE TO THE TOTAL COST/VALUE OF AN INDIVIDUAL PURCHASE. MULTIPLE VENDORS MAY BE ABLE TO SATISFY THE REQUIREMENTS OF THE PURCHASER AND THEREFORE IT IS IMPORTANT FOR THE PURCHASER TO REVIEW ALL CONTRACTS AND CONTRACT PRICES BEFORE EXECUTING AN ORDER.
Page 2 of 16
CONTRACTOR CONTRACT NO. TERMS DELIVERY
ENERGY ABSORPTION 202190 NET 30 45 Days SYSTEMS, INC. 70 W Madison Street, Suite 2350 Chicago, IL 60602 VENDOR NO.: 0000303391 CONTACT: Diane Sanchez & Erika Chavez PHONE: 312-705-8454 Email: diane.sanchez@valtir.com / erika.chavez@valtir.com or 312-705-8456 CONTACT: Christina Jones PHONE: 312-705-8455
Email: christina.jones@valtir.com TOLL FREE: 888-323-6374
Pricing Schedule
CONTRACTOR CONTRACT NO. TERMS DELIVERY
INTELICOM, INC. 202191 NET 30 45-60 Days DBA LITESYS®, INC. 150 Pollywog Lane PO Box 239 Belgrade, MT 59714 VENDOR NO.: 0000223206 CONTACT: Kendall Kanning PHONE: 406-388-9317 Email: kendall@litesys.com FAX: 406-388-9319 Email for Orders: sales@litesys.com TOLL FREE: 800-533-7441 Price Schedule
CONTRACTOR CONTRACT NO. TERMS DELIVERY
STREET SMART 202192 NET 30 Varies by product RENTAL, LLC 7526 4th Avenue PO Box 548 Lino Lakes, MN 55014 VENDOR NO.: 0000234819 CONTACT: Adam Berg PHONE: 651-653-4648 Email: aberg@streetsmartrental.com OR 888-653-8600
CONTACT: Matt Krengel PHONE: 651-653-4648 Email: mkrengel@streetsmartrental.com OR 888-653-8600 Price Schedule
CONTRACTOR CONTRACT NO. TERMS DELIVERY
WARNING LITES OF MN INC. 202193 NET 30 2-4 Weeks 4700 Lyndale Ave N Minneapolis, MN 55430 VENDOR NO.: 0000863098 CONTACT: Herb Bray PHONE: 612-459-0006 Email: hbray@warninglitesmn.com FAX: 612-521-0646 TOLL FREE: 800-766-5483 Price Schedule Addco Price Schedule
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CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below
☒ State agencies
☒ Cooperative Purchasing Venture (CPV) members
AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contractor . State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. SPECIAL TERMS AND CONDITIONS
SCOPE. To provide mobile traffic control and safety devices such as attenuators, arrowboards, changeable message
signs, auto flaggers and portable traffic control signals for all State agencies and members of the Cooperative Purchasing Venture (CPV) program.
1. Right to Add. During the term of the contract, the State reserves the right to add additional equipment and accessories, upon mutual agreement between the State and the Contractor(s) through a duly executed amendment to the contract.
2. Buying “Off” Contract. The State reserves the right to issue an additional RFB/Event, separate and aside from this RFB, if deemed in its best
interest. The State may use whatever RFB/Event procedure that is most advantageous to the State. The State also reserves the right to issue another RFB/Event if new makes and models become available that would be of interest
and benefit to the State or CPV members.
3. Equipment Literature. Upon request by a State agency or CPV member, the Contractor shall provide equipment sales literature at no cost to the requestor. Equipment sales literature should include items such as, but not limited to, product information, product functionality, and operation instructions. A link to the manufacturer’s website that includes technical data must be provided and should be included with the response to the Solicitation.
4. Equipment Orientation. Unless the cost of orientation is itemized on the Price Schedule, the cost of the equipment includes orientation to familiarize the end user on how the vehicle will operate, the mounting and removal of accessories and options, and all operating and safety instruction. The Contractor must provide orientation where the ordering entity takes possession, unless otherwise requested by the ordering entity. Orientation for drop shipped goods may be accomplished via video or other means as approved by the ordering entity.
5. Miscellaneous Items. State agencies may purchase incidental miscellaneous parts, accessories and labor that are not listed on the Price Schedule but are directly related to a specific item(s) included on the Contract. The total cost for these miscellaneous items may not exceed $5,000.00 for an individual purchase order. If the Customer’s entity requires a lower threshold for competitive bidding other than $5,000.00, they must follow their local entity’s requirements. Any purchase order must be issued to the Contractor.
6. Discontinued and Replacement Models. All equipment offered must be available during the initial terms of the contract. If the manufacturer discontinues a model number during the initial term of the contract, the contractor must notify the AMS as soon as possible of the change.
No replacement models will be allowed unless confirmed in writing by the AMS through a fully executed amendment. The State is under no obligation to accept a replacement model. UNSPSC. 46161700 Mobile Traffic Control & Safety Devices. 46161508 Security & Safety Equipment Supplies
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VERIFYING THE CONTRACT PRICES.
The following information explains the methods for calculating and/or confirming the contract prices.
The contracts for traffic control and safety devices under this release contain FIXED and PERCENTAGE DISCOUNT OFF OF LIST pricing.
• For FIXED pricing, the pricing offered must match or be lower than that detailed on this release on the MnDOT web page.
• For PERCENTAGE DISCOUNT OFF OF LIST pricing, calculate the contract price by following these steps: 1) Locate the appropriate price list using this release and the MnDOT web page. 2) Calculate the Contract Price by applying the Percentage Discount Off of the Appropriate Price List to the appropriate Price List. 3) Confirm the price offered is equal to, or lower than, the price calculated in step 2. Only accept Contractor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and revised by the Contractor to show itemized State contract pricing).
Prior to accepting an order and/or issuing an invoice, inspect the products received to ensure they match both the terms and pricing of the contract.
Contact the AMS detailed on the first page of this release to report any pricing discrepancies or for assistance in confirming/calculating contract pricing. PRICES. At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price.
1. Installation Services. The Contractor must apply a charge as a separate line item for installation or mounting services if such service is
requested in writing by the ordering entity. The price for equipment, attachments, or options does not include installation or mounting costs unless otherwise indicated in the Contract or Price Schedule.
2. Transportation.
Freight under this contract is Price per Loaded Mile. Price per Loaded Mile is the delivery charge per loaded mile from the delivery starting point (city, state, and zip code) to the ordering entity’s delivery point. Freight must be included on
the quote, and the amount invoiced may not exceed the amount quoted for freight unless the ordering entity agrees otherwise in writing. The State will not accept a flat, fixed price for shipping. If the Price per Loaded Mile is “No Charge” or “$0.00,” or that field on the Price Schedule is blank, delivery is included in the product cost. Mileage distance will be determined using an industry-standard product.
3. Taxes. Do not add sales tax to the prices being offered. State Agencies hold a Direct Payment Authorization Letter which is used to pay applicable taxes directly to the Department of Revenue. Contractors may go to http://www.revenue.state.mn.us to learn about the applicable sales tax (search “Fact Sheet 142”).
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EQUIPMENT LIST AND PRICING
Detailed Price Pages by Equipment type is available on the MnDOT web page http://www.dot.state.mn.us/maintenance/fleet.html
Select “Current list of equipment contracts” on the MnDOT web page
Contractor Name AMERICAN SIGNAL CO. AMKA GLOBAL LLC
ENERGY ABSORPTION SYSTEMS, INC.
INTELICOM INC., DBA LITESYS®, INCORPORATED STREET SMART RENTAL, LLC WARNING LITES OF MN INC.
Contract Number 202185 202189 202190 202191 202192 202193
SPEC 2.0 ARROWBOARDS (GROUP I)
SPEC 3.0 TRUCK & TRAILER-TRUCK MOUNTED ATTENUATORS (Group II)
SPEC 4.0 PORTABLE CHANGEABLE MESSAGE SIGNS (PCMS) (Group III)
SPEC 5.0 AUTOMATED FLAGGER ASSISTANCE DEVICES (AFAD) (Group IV)
SPEC 6.0 PORTABLE TRAFFIC CONTROL SIGNALS (PTCS) (Group V)
SPEC 7.0 MOBILE TRAILERS (Group VII)
Items Awarded by Vendor
STREET SMART RENTAL, LLC Contract No. 202192
• Solar Technology Silent Sentinel 25-Light Arrowboard Trailer • Solar Technology Silent Messenger LR 54”x92” PCMS Trailer
• Solar Technology Silent Messenger 126”x76” PCMS Trailer • Solar Technology Silent Messenger 2 54”x92” PCMS Trailer
WARNING LITES OF MN INC. Contract No. 202193
• WTSP-LSAC 25-LED Solar Trailer Unit • WVTM(B) Mini Matrix CMS Trailer, Hand-Operated Lift
• WFB8-LSAC 48”x96” 25-LED Manual Tilt • WTMMB(A) Full Matrix CMS Trailer, Hydraulic Lift
• WB8-LSAC 48”x96” Truck Mount Arrowboard • WTLMB(A) 3-Line Full Size CMS Trailer, Hydraulic Lift
• WVMB-2LP Truck Mount 3-Line CMS • WVTMM-M Solar Trailer Metro-Medium CMS, Manual Lift
• WVMB-3LP Truck Mount Matrix, 3-Line CMS • WSDT3-S Radar Speed Trailer-Full Matrix
• WVT3(B) Mini 3-Line CMS Trailer, Hand-Operated Lift • WSDT3-SPD Radar Speed Trailer for Law Enforcement
• WVTMM-L Metro VMS, Large • WSD-TF Folding Radar Speed Trailer
Contract No. 202189 AMKA Global Price Schedules
Contract No. 202190 Energy Absorption Systems, Inc. Price Schedules
Contract No. 202191 Intelicom Inc., DBA LITESYS®, Incorporated Price Schedules
Contract No. 202192 Street Smart Rental, LLC Price Schedules
Contract No. 202193 Warning Lites of MN Inc.: Wanco Price Schedules
Addco Price Schedules
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EQUIPMENT REQUIREMENTS
1. GENERAL EQUIPMENT REQUIREMENTS
1.1. This equipment must be the most current advertised production model, as modified per specifications and
approved by Mn/DOT
1.2. This equipment must l be furnished with all standard equipment advertised, whether or not specifically called for
here, except where the item is replaced by optional over standard equipment or conflicting equipment is specified.
1.3. This equipment must be complete with all equipment required for immediate operation to function as listed in
the equipment specifications and must meet all applicable codes and safety standards.
2. SPECIFICATION 2.0 ARROWBOARDS (GROUP II); CHANGEABLE MESSAGE BOARDS; and TRUCK & TRAILER MOUNTED
ATTENUATORSARROWBOARD & TRAILER
2.1. Mn/DOT will only purchase arrowboards that are on Mn/DOT's qualified products list. Contractors can view and
obtain information regarding Mn/DOT’s qualified product list and evaluation process at Mn/DOT’s Traffic Engineering’s
website. http://www.dot.state.mn.us/trafficeng/products/index.html
2.2. The Contractor shall ensure equipment meets all current Federal and Minnesota safety codes, the requirements
of the Manual on Uniform Traffic Control Devices (MUTCD). View at:
http://www.dot.state.mn.us/trafficeng/otepubl/mutcd/index.html
2.3. The portable sign system shall not overturn or change orientation when it is either fully deployed and raised
(sign face parallel to axle) or in the transport position (sign face perpendicular to axle). This shall be based on a 3 second
wind gust speed of 72 M.P.H., directed to the front face or rear wall of display (NEMA standards).
2.4. Arrowboard shall have a minimum of 14 elements comprised of amber sealed beams, halogen bulbs, flip discs or
LEDs plus an indicator lamp on the reverse side of the panel. Solderless connectors are not acceptable. Lamps must be
hooded.
2.5. Arrowboard display elements shall be capable of at least 50 % dimming from full brilliance. This shall be
controlled by a potentiometer, or a photocell located on the bottom channel where it is protected from direct ambient
light.
2.6. The electrical system for arrowboard shall be protected from weather and damage.
2.7. Control box shall be weather protected with sealed touch membrane switches or enclosed in a sealed
compartment. Panel shall indicate switch choices and/or positions.
2.8. Solar-charging systems shall be sufficient to operate in Minnesota without external charging.
2.9. The minimum element on time shall be 50% for the flashing mode, with equal intervals of 25% for each
sequential phase.
2.10. The flashing rate shall not be less than 25 or more than 40 flashes per minute with the following mode
selections:
2.10.1. A flashing arrow, sequential arrow, or sequential chevron mode.
2.10.2. A flashing double arrow mode.
2.10.3. A flashing caution mode with four or more elements that does not indicate any direction.
2.11. The Contractor shall offer an option so Mn/DOT units can have the left and right sequential stem arrow function
disabled if standard.
2.12. Manufacturer’s standard color is acceptable, however paint must be lead free.
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2.13. Each unit shall be supplied with one set of parts, service and operations manuals, as well as a complete wiring
diagram.
2.14. The Contractor must give adequate training in mounting and removal, operation, safety and maintenance of
supplied equipment at delivery site, before the purchase will be considered complete.
2.15. The Contractor must furnish a standard manufacturer’s warranty. The Contractor shall be responsible for the
cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that are a result of equipment
failure(s) during the warranty period. This shall be performed without any delay. This warranty shall commence when
the unit is put into service. The Contractor shall state warranty for all items requested on the pricing page.
3. SPECIFICATION 3.0 TRUCK & TRAILER-TRUCK MOUNTED ATTENUATORS
3.1. TRUCK MOUNTED ATTENUATOR REQUIREMENTS
3.1.1. Mn/DOT will only purchase truck mounted attenuators that are on Mn/DOT's qualified products list.
Contractors can view and obtain information regarding Mn/DOT’s qualified product list and
evaluation process at Mn/DOT’s Traffic Engineering’s website.
http://www.dot.state.mn.us/products/index.html.
3.1.2. TMA and mounting hardware must meet federal MASH requirements per the AASHTO Manual for
Assessing Safety Hardware.
3.1.3. TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 2 (TL-2), Test #50 or the
latest tests with an 1,800-pound inertial mass vehicle.
3.1.4. TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 2 (TL-2), Test #51 or the
latest tests with a 4,500-pound inertial mass vehicle.
3.1.5. TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 2 (TL-2), Tests 52, and 53.
3.1.6. TMA must be furnished with a standard trailer lighting system including brake, tail, turn signal, and
ICC bar lights that are visible in the lowered and 90 tilt position.
3.1.7. The Contractor must provide an optional light hook-up capable of being connected to a Mn/DOT
truck with a standard ICC 7-pin connector and be compatible with Mn/DOT’s wiring pattern (per
attached MnDOT wiring diagram).
3.1.8. TMA must be equipped with two heavy-duty, double- wheeled jacks at the front end of the TMA and
one-wheel jack at the rear center.
3.1.9. TMA cartridge must be painted yellow with 4"-wide black inverted “V” chevrons on the rear. All steel
members on the quick mount shall be primed and painted. Paint must not contain lead.
3.1.10. Each unit shall be supplied with one set of parts, service, and operations manuals as well as a
complete wiring diagram.
3.1.11. The Contractor must give adequate training in mounting and removal, operation, safety and
maintenance of supplied equipment at delivery site, before the purchase will be considered
complete.
3.1.12. The Contractor shall furnish a standard manufacturer’s warranty. The Contractor shall be responsible
for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that
are a result of equipment failure(s) during the warranty period. This shall be performed without any
delay. This warranty shall commence when the unit is put into service. The Contractor shall state
warranty for all items requested on the pricing page.
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3.2. TRAILER-TRUCK MOUNTED ATTENUATOR REQUIREMENTS
3.2.1. Mn/DOT will only purchase trailer, truck mounted attenuators (Trailer TMA) that are on Mn/DOT's
qualified products list. Contractors can view and obtain information regarding Mn/DOT’s qualified
product list and evaluation process at Mn/DOT’s Traffic Engineering’s website.
http://www.dot.state.mn.us/products/index.html
3.2.2. TMA and mounting hardware must meet federal MASH requirements per the AASHTO Manual for
Assessing Safety Hardware.
3.2.3. Trailer TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 3 (TL-3), Test #50
or the latest tests with a 1,800-pound inertial mass vehicle.
3.2.4. Trailer TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 3 (TL-3), Test #51
or the latest tests with a 4,400-pound inertial mass vehicle.
3.2.5. Trailer TMA and mounting hardware must meet or exceed NCHRP 350 Test Level 3 (TL-3), Tests 52,
and 53.
3.2.6. Trailer TMA must meet all current Federal and Minnesota safety codes.
3.2.7. TMA cartridge shall be painted yellow with 4"-wide black inverted “V” chevrons on the rear. All steel
members on the quick mount shall be primed and painted. Paint must not contain lead.
3.2.8. Manufacturer's standard color is acceptable but must have 4"-wide black/yellow inverted “V”
chevrons on the rear. Paint must not contain lead.
3.2.9. Each unit shall be supplied with one set of parts, service, and operations manuals as well as a
complete wiring diagram.
3.2.10. The Contractor shall give adequate training in mounting and removal, operation, safety and
maintenance of supplied equipment at delivery site, before the purchase will be considered
complete.
3.2.11. The Contractor shall furnish a standard manufacturer’s warranty. The Contractor shall be responsible
for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that
are a result of equipment failure(s) during the warranty period. This shall be performed without any
delay. This warranty shall commence when the unit is put into service. The Contractor shall state
warranty for all items requested on the pricing page.
4. SPECIFICATION 4.0 CHANGEABLE MESSAGE SIGN (PCMS)
4.1. CHANGEABLE MESSAGE SIGN (PCMS) REQUIREMENTS
4.1.1. Mn/DOT will only purchase changeable message signs that are on Mn/DOT's qualified products list.
Contractors can view and obtain information regarding Mn/DOT’s qualified product list and
evaluation process at Mn/DOT’s Traffic Engineering’s website.
http://www.dot.state.mn.us/trafficeng/products/index.html
4.1.2. Mn/DOT shall only purchase PCMS’s with messages listed on Mn/DOT’s Traffic Engineering website.
4.1.3. The Contractor shall ensure equipment meets all current Federal and Minnesota safety codes, and
the requirements of the Manual on Uniform Traffic Control Devices (MUTCD). View at:
http://www.dot.state.mn.us/trafficeng/publ/mutcd/index.html.
4.1.4. PCMS elements shall be comprised aluminum indium phosphide LEDs (approx. 590nm) of flip
disk/LEDs.
4.1.5. Except for Type A and flip disk PCMS’s, a pixel shall be comprised of four LEDs.
4.1.6. Unit shall be NTCIP compliant and shall allow for remote accessing via cellular phone system of the
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State’s choice or wireless internet.
4.1.7. The sign system shall not overturn or change orientation when it is either fully deployed and raised
(sign face parallel to axle) or in the transport position (sign face perpendicular to axle). This shall be
based on a 3 second wind gust speed of 72 MPH, directed to the front face or rear wall of display
(NEMA standards).
4.1.8. Control box shall be weather protected with sealed, touch membrane switches or be enclosed in a
sealed compartment. Panel to indicate switch choices and/or positions.
4.1.9. Solar charging capacity shall be sufficient to operate year-round in Minnesota without external
charging and with no loss of battery charge.
4.1.10. The electrical system for PCMS shall be protected from weather and damage.
4.1.11. Manufacturer’s standard color is acceptable. The paint must be powder coated and lead-free.
4.1.12. Each unit shall be supplied with one set of parts, service, and operations manuals as well as a
complete wiring diagram.
4.1.13. The Contractor shall give adequate training in mounting and removal, operation, safety and
maintenance of supplied equipment at delivery site, before the purchase will be considered
complete.
4.1.14. The Contractor shall furnish a 3-ear manufacturer’s warranty. The Contractor shall be responsible for
the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that are
a result of equipment failure(s) during the warranty period. This shall be performed without any
delay. This warranty shall commence when the unit is put into service. The Contractor shall state
warranty for all items requested on the pricing page.
4.2. PCMS TRAILER REQUIREMENTS
4.2.1. Deck shall be constructed to be structurally adequate to serve both as a carrier of, and as an
operation platform for, all components of the PCMS.
4.2.2. Trailer shall be designed for unlimited highway travel.
4.2.3. Tire size shall be largest available (minimum 13").
4.2.4. Trailer shall have heavy-duty fenders.
4.2.5. Trailer shall be equipped with electric brakes if required by state and federal standards.
4.2.6. The trailer shall be equipped with a lighting system consisting of taillights, stoplights, and turn signal
lights along with the required reflex reflectors. All lights shall be protected.
4.2.7. Trailer wiring shall be protected against weather and damage.
4.2.8. The Contractor shall provide an optional light hook-up capable of being connected to a Mn/DOT
truck with a standard ICC 7-pin connector and be compatible with Mn/DOT’s wiring pattern (per
attached MnDOT wiring diagram).
4.2.9. Hitch shall have screw jack, with locking pin, that rotates for transporting.
4.2.10. Contractor shall have four screw jacks with locking pins for leveling the trailer deck.
5. SPECIFICATION 5.0 AUTOMATED FLAGGER ASSISTANCE DEVICES
5.1. Mn/DOT will only purchase changeable message signs that are on Mn/DOT's qualified products list. Contractors
can view and obtain information regarding Mn/DOT’s qualified product list and evaluation process at Mn/DOT’s Traffic
Engineering’s website. http://www.dot.state.mn.us/products/index.html
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5.2. Automated Flagger Assistance Devices (AFADs) enable a flagger(s) to be positioned out of the lane of traffic and
are used to control road users through temporary traffic control zones. These devices are designed to be remotely
operated either by a single flagger at one end of the TTC zone or at a central location, or by separate flaggers near each
device’s location.
5.3. There are two types of AFADs:
5.3.1. An AFAD that uses a remotely controlled STOP/SLOW sign on either a trailer or a movable cart
system to alternately control right-of-way.
5.3.1.1. A STOP/SLOW Automated Flagger Assistance Device (AFAD) shall include a STOP/SLOW
sign that alternately displays the STOP (R1-1) face and the SLOW (W20-8) face of a
STOP/SLOW paddle.
5.3.1.2. The AFAD STOP/SLOW sign shall have an octagonal shape, shall be fabricated of rigid
material, and shall be mounted with the bottom of the sign a minimum of 6 feet above
the pavement on an appropriate support.
5.3.1.3. The size of the STOP/SLOW sign shall be at least 36 x 36 inches with letters at least 12
inches high.
5.3.1.4. The background of the STOP face shall be red with white letters and border.
5.3.1.5. The background of the SLOW face shall be diamond shaped and orange with black
letters and border.
5.3.1.6. Both faces of the STOP/SLOW sign shall be retro-reflectorized.
5.3.2. An AFAD that uses remotely controlled red and yellow lenses and a gate arm to alternately control
right-of-way.
5.3.2.1. The AFAD STOP/SLOW sign shall have a means to positively lock, engage, or otherwise
maintain the sign assembly in a stable condition when set in the STOP or SLOW
position.
5.3.2.2. The AFAD STOP/SLOW sign shall be supplemented with active conspicuity devices by
incorporating either:
5.3.2.2.1. White or red flashing lights within the STOP face and white or yellow
flashing lights within the SLOW face to meet the provisions contained in
Section 6E.3 of the Minnesota Manual on Uniform Traffic Control Devices;
or
5.3.2.2.2. A Stop Beacon (see Section 4L.5 of the Minnesota Manual on Uniform
Traffic Control Devices) mounted a maximum of 24 inches above the STOP
face and a Warning Beacon (see Section 4L.3 of the Minnesota Manual on
Uniform Traffic Control Devices) mounted a maximum of 24 inches above,
below, or to the side of the SLOW face. The Stop Beacon shall not be
flashed or illuminated with the SLOW face is displayed, and the Warning
Beacon shall not be flashed or illuminated when the STOP face is
displayed. Except for the mounting locations, the beacons shall comply
with the provisions of Chapter 4L of the Minnesota Manual on Uniform
Traffic Control Devices.
5.3.2.3. Type B warning light(s) (see Section 6F.83 of the Minnesota Manual on Uniform Traffic
Control Devices) may be used in lieu of the Warning Beacon during the display of the
SLOW face of the AFAD STOP/SLOW sign. If Type B warning lights are used in lieu of a
Warning Beacon, they shall flash continuously when the SLOW face is displayed and
shall not be flashed or illuminated when the STOP face is displayed.
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5.3.2.4. The faces of the AFAD STOP/SLOW sign may include louvers to improve the stability of
the device in windy or other adverse environmental conditions. If louvers are used, the
louvers shall be designed such that the full sign face is visible to approaching traffic at a
distance of 50 feet or greater.
5.3.2.5. The STOP/SLOW AFAD should include a gate arm that descends to a down position
across the approach lane of traffic when the STOP face is displayed and then ascends to
an upright position when the SLOW face is displayed. In lieu of a stationary STOP/SLOW
sign with a separate gate arm, the STOP/SLOW sign may be attached to a mast arm that
physically blocks the approach lane of traffic when the STOP face is displayed and then
moves to a position that does not block the approach lane when the SLOW face is
displayed.
5.3.2.6. Gate arms shall be fully retro-reflectorized on both sides and shall have vertical
alternating red and white stripes at 16-inch intervals measured horizontally. When the
arm is in the down position blocking the approach lane:
5.3.2.6.1. The minimum vertical aspect of the arm and sheeting shall be 2 inches;
and
5.3.2.6.2. The end of the arm shall reach at least to the center of the lane being
controlled.
5.4. RED/YELLOW LENS AUTOMATED FLAGGER ASSISTANCE DEVICE (AFAD) REQUIREMENTS
5.4.1. A Red/Yellow Lens Automated Flagger Assistance Device (AFAD) must alternately display a steadily
illuminated CIRCULAR RED lens and a flashing CIRCULAR YELLOW lens to control traffic without the
need for a flagger in the immediate vicinity of the AFAD or on the roadway.
5.4.2. Red/Yellow Lens AFADs must have at least one set of CIRCULAR RED and CIRCULAR YELLOW lenses
that are 12 inches in diameter. Unless otherwise provided in this Section, the lenses and their
arrangement, CIRCULAR RED on top and CIRCULAR YELLOW below, must comply with the applicable
provisions for traffic signal indications in Part 4 of the Minnesota Manual on Uniform Traffic Control
Devices.
5.4.3. If the set of lenses is post-mounted, the bottom of the housing (including brackets) must be at least
7 feet above the pavement. If the set of lenses is located over any portion of the highway that can
be used by motor vehicles, the bottom of the housing (including brackets) must be at least 15 feet
above the pavement.
5.4.4. A Red/Yellow Lens AFAD must include a gate arm that descends to a down position across the
approach lane of traffic when the steady CIRCULAR RED lens is illuminated and then ascends to an
upright position when the flashing CIRCULAR YELLOW lens is illuminated.
5.4.5. The gate arm must be fully retro-reflectorized on both sides and must have vertical alternating red
and white stripes at 16-inch intervals measured horizontally. When the arm is in the down position
blocking the approach lane:
5.4.5.1. The minimum vertical aspect of the arm and sheeting must be 2 inches; and
5.4.5.2. The end of the arm must reach at least to the center of the lane being controlled.
6. SPECIFICATION 6.0 PORTABLE TRAFFIC CONTROL SIGNALS
6.1. General Requirements
6.1.1. Portable Traffic Control Signals (PTCS) in this Section refer to Trailer-Mounted and Pedestal-
Mounted Portable Traffic Control Signals.
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6.1.2. Mn/DOT will only purchase Portable Traffic Control Signals (PTCS) that are on Mn/DOT's qualified
products list. Contractors can view and obtain information regarding Mn/DOT’s qualified product
list and evaluation process at Mn/DOT’s Traffic Engineering’s website.
http://www.dot.state.mn.us/products/index.html
6.1.3. The Contractor must ensure equipment meets all current Federal and Minnesota safety codes. All
equipment offered must meet the applicable standards and specifications prescribed in Part 4 of
the current Minnesota Manual on Uniform Traffic Control Devices and the applicable provisions of
Minnesota Department of Transportation (Mn/DOT) 2565, Mn/DOT 3834 and Mn/DOT Light
Emitting Diode (LED) 12- and 8-Inch Ball Traffic Control Signal Indication Specifications, except as
specifically provided otherwise in this document. View at:
http://www.dot.state.mn.us/trafficeng/publ/mutcd/index.html.
6.1.4. All equipment offered must meet Institute of Transportation Engineers (ITE) LED requirements for:
6.1.4.1. Photometric
6.1.4.2. Colorimetric
6.1.4.3. Environmental
6.1.5. All equipment offered must meet the physical display requirements of conventional traffic signals
as specified in Part 4 of the current Minnesota Manual on Uniform Traffic Control Devices
(MnMUTCD), and Mn/DOT specifications 2565 and 3834. Signal Heads must be cast aluminum or
polycarbonate. All PTCS heads must have three 12-inch LED indications conforming to Mn/DOT LED
12- and 8-Inch Ball Traffic Control Signal Indication Specification. If polycarbonate signal heads are
used, they must conform to MN/DOT Polycarbonate Signal Head Specification without Indications
as specified in the Mn/DOT Approved Product List.
6.1.6. Signal Indications must be vertically arranged.
6.1.7. PTCS must have background shields and visors.
6.1.8. PTCS must be equipped with operating system having the NEMA TS1 or TS2 Standard capabilities. It
must have the capabilities of being operated in a fixed time, actuated and/or manual mode.
6.1.9. PTCS must be capable of operating independently in the fixed time mode (each PTCS by itself).
6.1.10. PTCS must communicate between signals via hardwire connection and/or wireless radio link
communication when operated in the actuation or manual mode. If the hardwire communication is
utilized, the communication cable must be deployed in a manner that will not intrude in the direct
work area of the project or obstruct vehicular and pedestrian traffic. If the radio link
communication option is utilized, the radio system must conform to Federal Communication
Commission requirements and all applicable State and Local requirements.
6.1.11. PTCS must be capable of accommodating a pre-emption request which provides a priority green
phase in the direction of approaching emergency vehicles.
6.1.12. PTCS must be equipped with diagnostic capabilities in the event of a system default.
6.1.13. PTCS must have a self-contained primary power source. The primary source of power must have
sufficient capacity to operate the unit for at least 10 days continuously without external recharge
and must be continuously operational as needed for a project.
6.1.14. PTCS must be constructed or equipped for legal transport on public highway system and must be
able to travel at posted highway speeds.
6.1.15. The PTCS must be structurally stable, and all connections must conform with current AISC
(American Institute of Steel Construction) standards.
6.1.16. PTCS must be equipped with stabilizing and leveling devices.
Page 13 of 16
6.1.17. Each unit must be supplied with one set of parts, service, and operations manuals as well as a
complete wiring diagram.
6.1.18. The Contractor must give adequate orientation in setup, operation, safety and maintenance of
supplied equipment at delivery site, before the purchase will be considered complete.
6.1.19. The Contractor must furnish a minimum 3-year manufacturer’s warranty. The Contractor must be
responsible for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery
charges that are a result of equipment failure(s) during the warranty period. This must be
performed without any delay. This warranty must commence when the unit is put into service. The
Contractor must state warranty for all items requested on the pricing page.
6.2. TRAILER-MOUNTED PORTABLE TRAFFIC CONTROL SIGNAL (PTCS) REQUIREMENTS
6.2.1. Trailer Mounted Portable Traffic Control Signal in this section is defined as those Portable Traffic
Control Signals (PTCS) that have a mast arm with one signal head mounted vertically on the upright
and with one or more signal head(s) mounted vertically on the mast arm.
6.2.2. PTCS must meet all the requirements listed in the 6.1 General Requirements section, as well as
requirements listed in this section of this specification.
6.2.3. PTCS must be mounted with the centers of the signal heads at least 8 feet apart. The bottom of the
signal housing (including brackets) of a signal face not located over a roadway must be at least 8
feet but not more than 19 feet above the sidewalk or, if there is no sidewalk, above the pavement
grade at the center of the roadway. The bottom of the signal housing and any related attachments
to signal face located over a roadway must be at least 17 feet and no more than19 feet above the
pavement. The top of the signal housing of a signal face located over a roadway shall not be more
than 25.6 feet above the pavement.
6.2.4. PTCS shall be able to withstand a 90mph wind speed in operating mode per AASHTO (2001)
Standard Specification for Highway Signs, Luminaries and Traffic Signals. A proof of conformance
shall be provided to Mn/DOT.
6.2.5. PTCS shall have four (4) 2” X 72” long sections of Reflective Vehicle Conspicuity Tape located on the
trailer, such that it is completely visible from all four directions.
6.3. PEDESTAL-MOUNTED PORTABLE TRAFFIC CONTROL SIGNAL (PTCS) REQUIREMENTS
6.3.1. Pedestal Mounted Portable Traffic Control Signal in this section is defined as those Portable Traffic
Control Signals (PTCS) with pedestal and vertical upright mounted signal heads.
6.3.2. PTCS must meet all the requirements listed in 6.1 General Requirements section, as well as
requirements listed in this section of this specification.
6.3.3. The bottom of the signal housing (including brackets) of a signal face not located over a roadway
must be at least 8 feet but not more than 19 feet above the sidewalk or, if there is no sidewalk,
above the pavement grade at the center of the roadway. Any part of the device located over a
roadway must be at least 17 feet above the pavement.
6.3.4. PTCS must be able to withstand a 60-mph wind speed in operating mode. A proof of conformance
must be provided to Mn/DOT.
6.3.5. PTCS must have four (4) 2” X 72” long sections of Reflective Vehicle Conspicuity Tape located on the
trailer, such that it is completely visible from all four directions.
6.4. PORTABLE TRAFFIC CONTROL SIGNAL (PTCS) TRAILER REQUIREMENTS
6.4.1. Deck must be constructed to be structurally adequate to serve both as a carrier of, and as an
operation platform for, all components of the PTCS.
Page 14 of 16
6.4.2. Trailer must be designed for unlimited highway travel.
6.4.3. Tire size must be the largest available (minimum 13").
6.4.4. Trailer must have heavy-duty fenders.
6.4.5. Trailer must be equipped with electric brakes if required by State and Federal standards.
6.4.6. The trailer must be equipped with a lighting system consisting of taillights, stoplights, and turn
signal lights along with the required reflectors. All lights must be protected.
6.4.7. Trailer wiring must be protected against weather and damage.
6.4.8. The Contractor must provide an optional light hook-up capable of being connected to a Mn/DOT
truck with a standard ICC 7-pin connector and be compatible with Mn/DOT’s wiring pattern (per
attached MnDOT wiring diagram).
6.4.9. Hitch must have screw jack, with locking pin, that rotates for transporting.
6.4.10. Contractor must have four screw jacks with locking pins for leveling the trailer deck.
7. SPECIFICATION 7.0 MOBILE TRAILERS
7.1. MOBILE TRAILER UNIT REQUIREMENTS
7.1.1. For purposes of this section, mobile trailers may include, but are not limited to: Speed Trailers,
Radar Trailers, CCTV Trailers, Traffic Detection Sensors, Cell Modems, or any other Traffic
Control/Traffic Monitoring equipped trailers.
7.1.2. Mn/DOT will only purchase items that are on Mn/DOT's qualified products list. Other entities/CPVs
are not limited to this list. Contractors can view and obtain information regarding Mn/DOT’s
qualified product list and evaluation process at Mn/DOT’s Traffic Engineering website.
http://www.dot.state.mn.us/products/index.html
7.1.3. The Contractor must ensure equipment meets all current Federal and Minnesota safety codes, as
well as the requirements of the Manual on Uniform Traffic Control Devices (MUTCD). View at:
http://www.dot.state.mn.us/trafficeng/publ/mutcd/index.html
7.1.4. The mobile trailer system must not overturn or change orientation when it is either fully deployed
and raised (sign face parallel to axle) or in the transport position (sign face perpendicular to axle).
This must be based on a 3 second wind gust speed of 72 M.P.H., directed to the front face or rear
wall of display (NEMA standards).
7.1.5. The electrical system must be protected from weather and damage.
7.1.6. All Boxes must be weather protected with sealed touch membrane switches or enclosed in a sealed
compartment. Panel must indicate switch choices and/or positions.
7.1.7. Solar-charging systems must be sufficient to operate in Minnesota without external charging.
7.1.8. The Contractor must offer all options associated with trailer/system.
7.1.9. Manufacturer’s standard color is acceptable. The paint must be lead free.
7.1.10. Each unit must be supplied with one set of parts, service, and operations manuals, as well as a
complete wiring diagram.
7.1.11. The Contractor must give adequate orientation in mounting and removal, operation, safety and
maintenance of supplied equipment at delivery site, before the purchase will be considered
complete.
Page 15 of 16
7.1.12. The Contractor must furnish a standard manufacturer’s warranty. The Contractor must be
responsible for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery
charges that are a result of equipment failure(s) during the warranty period. This must be
performed without any delay. This warranty must commence when the unit is put into service. The
Contractor must state warranty for all items requested on the pricing page.
7.2. TRAILER REQUIREMENTS
7.2.1. Deck must be constructed to be structurally adequate to serve both as a carrier of, and as an
operation platform for, all components.
7.2.2. Trailer must be designed for unlimited highway travel.
7.2.3. Tire size must be largest available (13” minimum).
7.2.4. Trailer must have heavy-duty fenders.
7.2.5. Trailer must be equipped with electric brakes if required by State and Federal standards.
7.2.6. Trailer must have lighting that meets FMVSS 108.
7.2.7. Trailer wiring must be protected against weather and damage.
7.2.8. The Contractor must provide an optional light hook-up capable of being connected to a Mn/DOT
truck with a standard ICC 7-pin connector and be compatible with Mn/DOT’s wiring pattern (per
attached Mn/DOT wiring diagram).
7.2.9. Hitch must have a screw jack that rotates for transporting.
7.2.10. Unit must have outrigger-type jacks or sliding legs with locking pins for leveling the trailer deck.
8. MNDOT CUSTOM SIGN TRAILERS - This product is being removed from this contract and will be managed directly by a
separate contract RFP process solicited and issued by MNDOT.
REVISIONS.
12/01/2024 All Contracts except American Signal are extended through November 30, 2025. For Energy Absorption Systems,
Inc., and Contract No. 202190, Intelicom Inc., DBA LITESYS®, Incorporated Contract No. 202191, the pricing will
unchanged. For the AMKA Contract No. 202189. Street Smart Contract No. 202192, and Warning Lites of MN Inc.
Contract No. 202193, the pricing is updated. All other terms, conditions, and specifications remain the same.
American Signal Contract No. 202185 will not be extended.
2/23/2024 For Street Smart Contract 202192, the following items are added to the contract. All other prices, terms, conditions,
and specifications remain the same. For Street Smart Rental, LLC Contract No. 202192 and Warning Lites of MN Inc.
Contract No. 202193, the pricing is updated.
• Wanco | WLTT-4LM4K | Compact diesel light tower, Mitsubishi L2E engine, 350W LEDs, 4kW genset
• Wanco | WLTT-4LK106K | Compact diesel light tower, Kubota D-1005 engine,350W LEDs, 6kW gen set
12/01/2023 Contracts are extended through November 30, 2024. For AMKA Contract No. 202189 pricing remains the same. For
American Signal Company Contract No. 202185, Energy Absorption Systems, Inc. Contract No. 202190, Intelicom
Inc., DBA LITESYS®, Incorporated Contract No. 202191, Street Smart Rental, LLC Contract No. 202192 and Warning
Lites of MN Inc. Contract No. 202193, the pricing is updated. All other terms, conditions and specifications remain
the same.
04/05/2023 For Warning Lites Contract No. 202193, the contact info is updated.
02/28/2023 For Energy Absorption Contract No. 202190, the contact email addresses have been updated.
12/27/2022 For Street Smart Contract 202192, the following items are added to the contract. All other pries, terms, conditions
and specifications remain the same.
Page 16 of 16
SAFETY TECHNOLOGIES | AF-54 | AF-54 AUTOFLAGGER
SAFETY TECHNOLOGIES | AF-67X | AUTOFLAGGER AF-76X
10/04/2022 For Warning Lites Contract No. 202193, the Addco Price Schedule is replaced with Addco Price Schedule dated
10/04/2022. All other pricing, terms, conditions and specifications remain the same.
04/08/2022 For Street Smart Contract 202192, the following items are added to the contract. All other prices, terms, conditions,
and specifications remain the same.
12/17/2021 For Street Smart Contract 202192, the following items are added to the contract. All other pries, terms, conditions
and specifications remain the same.
Ver-Mac | PSLT-6000 | 6,000 Lumen LED Portable Solar Light Tower Trailer (6 LED Fixtures, 26' Mast, 1,000 watt Solar)
Ver-Mac | PSLT-4000S | 4,0000 Lumen LED Portable Solar Light Tower Trailer (4 LED Fixtures, 20' Mast, 600 watt Solar)
Ver-Mac | PSLT-4000S-SL | Portable Solar Street Light Trailer (1 Street Light, 20' Mast, 300 watt Solar)
Ver-Mac | PSLT-4000-SL | Portable Solar Street Light Trailer (1 Street Light, 26' Mast, 450 watt Solar)
Ver-Mac | PPL-1000 | Portable Presence Light (1 LED fixture w/balloon canopy, 14' Mast)
Ver-Mac | PTL-1000 | Portable Target Light (1 LED fixture, 14' Mast)
Street Smart Rentals, LLC
6811 137th Ave NEColumbus, MN 55025
PREPARED FOR
Jake Sandvig
Eden Prairie, City of
952-949-8534
jsandvig@edenprairie.org
Sale Quote
Quote #Q-46412-2
Date 12/18/2024
Expires On 4/4/2025
Rep Name Ryan Kilpatrick
Rep Phone (612) 597-5547
Rep Email rkilpatrick@streetsmartrental.com
Billing Address Shipping/Pick Up Address
Eden Prairie, City of
8080 Mitchell RoadEden Prairie, MN 55344
Eden Prairie, City of
15150 Technology DriveEden Prairie, MN 55344
Pricing provided on this quote is valid for up to 30 days after the printed date. Thank you for your business!
PRODUCT CODE DESCRIPTION QTY UNIT PRICE TOTAL
PCMS-1500-PRO G3 Full Matrix 3-Line Message Sign CMS 2 $21,643.00 $43,286.00
OPT-7-PIN-RV 7-Pin Flat RV Plug 2 $0.00 $0.00
OPT-3-PINTLE-EYE 3" Pintle Eye Hitch 2 $0.00 $0.00
OPT-MS-STEALTH
CHARGER
15-Amp Charger for Stealth Batteries 2 $371.00 $742.00
Subtotal*$44,028.00
Est. Freight*$500.00
Total*$44,528.00
*Totals do not include Tax. Taxes are applied on invoices if your account is not exempt.
This quote and any attachments originated from Street Smart Rentals, LLC may contain information that is proprietary, privileged client communications, or workproduct. If you are not the intended recipient, you are not authorized to read, retain, or distribute this information. If you received this in error, please notify the senderimmediately and delete all copies. Page 1 of 2
Notes
Quoting:(1) VM PCMS-1500 PRO**OPTIONAL - Tilt & Rotate $371**** This and all of our equipment can be purchased directly off of MN State Equipment Contract A-210(5) - Contract No. 202192**
Terms and Conditions
To accept this quote and terms outlined above, sign and date, and return.
Eden Prairie, City of Signature\sig\signature1 {"size":"medium"}\ csvisible=1&
Print Name\n1 {"size":"small"}\
Date\d1 {"size":"small"}\
PO Number\wb1 {"apiName":"PO_Number__c","textsize":"small"}\
This quote and any attachments originated from Street Smart Rentals, LLC may contain information that is proprietary, privileged client communications, or workproduct. If you are not the intended recipient, you are not authorized to read, retain, or distribute this information. If you received this in error, please notify the senderimmediately and delete all copies. Page 2 of 2
Street Smart Rentals, LLC
6811 137th Ave NEColumbus, MN 55025
PREPARED FOR
Jake Sandvig
Eden Prairie, City of
952-949-8534
jsandvig@edenprairie.org
Sale Quote
Quote #Q-46412-2
Date 12/18/2024
Expires On 4/4/2025
Rep Name Ryan Kilpatrick
Rep Phone (612) 597-5547
Rep Email rkilpatrick@streetsmartrental.com
Billing Address Shipping/Pick Up Address
Eden Prairie, City of
8080 Mitchell RoadEden Prairie, MN 55344
Eden Prairie, City of
15150 Technology DriveEden Prairie, MN 55344
Pricing provided on this quote is valid for up to 30 days after the printed date. Thank you for your business!
PRODUCT CODE DESCRIPTION QTY UNIT PRICE TOTAL
PCMS-1500-PRO G3 Full Matrix 3-Line Message Sign CMS 2 $21,643.00 $43,286.00
OPT-7-PIN-RV 7-Pin Flat RV Plug 2 $0.00 $0.00
OPT-3-PINTLE-EYE 3" Pintle Eye Hitch 2 $0.00 $0.00
OPT-MS-STEALTH
CHARGER
15-Amp Charger for Stealth Batteries 2 $371.00 $742.00
Subtotal*$44,028.00
Est. Freight*$500.00
Total*$44,528.00
*Totals do not include Tax. Taxes are applied on invoices if your account is not exempt.
This quote and any attachments originated from Street Smart Rentals, LLC may contain information that is proprietary, privileged client communications, or workproduct. If you are not the intended recipient, you are not authorized to read, retain, or distribute this information. If you received this in error, please notify the senderimmediately and delete all copies. Page 1 of 2
Notes
Quoting:(1) VM PCMS-1500 PRO**OPTIONAL - Tilt & Rotate $371**** This and all of our equipment can be purchased directly off of MN State Equipment Contract A-210(5) - Contract No. 202192**
Terms and Conditions
To accept this quote and terms outlined above, sign and date, and return.
Eden Prairie, City of Signature\sig\signature1 {"size":"medium"}\ csvisible=1&
Print Name\n1 {"size":"small"}\
Date\d1 {"size":"small"}\
PO Number\wb1 {"apiName":"PO_Number__c","textsize":"small"}\
This quote and any attachments originated from Street Smart Rentals, LLC may contain information that is proprietary, privileged client communications, or workproduct. If you are not the intended recipient, you are not authorized to read, retain, or distribute this information. If you received this in error, please notify the senderimmediately and delete all copies. Page 2 of 2
City Council Agenda Cover Memo
Date:
Section:
Jan. 7, 2025
Consent Calendar
Item Number: VIII.S.
Department: Information Technology
ITEM DESCRIPTION
Avolve upgrade ePlan Review to Software as a Service (SaaS).
REQUESTED ACTION
Move to: Approve to upgrade electronic plan review software for a cost of $60,450.
SUMMARY
Various city divisions including Building Inspections, Planning, Fire, Engineering, Assessing and
others currently use Avolve ePlan Review software for electronic plan reviews for building and
planning projects. The current version of the software includes functionality for markup of
documents using Brava viewer, which will become obsolete at the end of 2024.
It is required for the city to upgrade this software to the next version to ensure continued
support for markup functionality. Other advantages include moving from Logis hosted
environment to Avolve hosted environment, which includes hardware maintenance, and
software upgrades.
ATTACHMENTS
Avolve agreement including Sales order as Exhibit A.
(rev. 6/2024)
Contract for Goods and Services
This Contract (“Contract”) is made on the _____day of______________, 2024, between the City
of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Avolve Software Corporation, a Delaware corporation (hereinafter “Vendor”) whose business address is 21001 N Tatum Blvd. Suite 1630-503, Phoenix, AZ 85054. .
Preliminary Statement
The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of Avolve SAAS
Solution and Professional Services (as both such terms are defined in the Avolve Software as a Services Agreement (the “SAAS Agreement”) attached in Exhibit A to this Contract) by Vendor, such use rights to the Avolve SAAS Solution and the Professional Services will be referred to as the “Work”.
The City and Vendor agree as follows:
1.Scope of Work. The Vendor agrees to provide, perform and complete all the provisions ofthe Work in accordance with attached Exhibit A, which is incorporated herein by reference inits entirety. In the case of a conflict between the terms set forth in the main body of this
Contract and those set forth in any part of Exhibit A, the terms set forth in the main body ofthis Contract will control.
2.Term of Contract. While time is not of the essence, the parties will work together in good
faith with the goal that all Work under this Contract shall be provided, performed and/or
completed in accordance with the project timeline as set forth in in the SOW attached in
Exhibit A. This Contract will automatically renew for successive twelve (12) month terms asdescribed in and subject to the provisions of the SAAS Agreement.
3.Compensation for Services. For the Initial Term (12 months), City agrees to pay the
Vendor a fixed sum of $60,450.00 with total payments not to exceed $60,450.00 as full andcomplete payment for the Work rendered pursuant to this Contract and as described inExhibit A. Compensation for renewal terms will be as set forth in the SAAS Agreement.
4.Method of Payment. Vendor shall prepare and submit to City itemized invoices setting
forth Work performed under this Contract in accordance with Section C (General Terms and
Conditions) of the SAAS Agreement. Invoices submitted shall be paid in the same manneras other claims made to the City, consistent with Section C. By making the claim forpayment, the person making the claim is declaring that the account, claim, or demand is justand correct and that no part of it has been paid.
Standard Contract for Goods and Services (rev. 6/2024) Page 2 of 7
5. Staffing. The Vendor has designated _________________________to perform the Work.
They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replacethe designated staff without the approval of the City.
[STAFFING PROVISION REQUIRED ONLY FOR SERVICES]
6.Professional Services Warranty. Vendor shall provide the Professional Services inaccordance in all material respects with the specifications set forth in the applicable SOW.
If City believes any Professional Services are not performed in accordance with this
warranty, City must notify the Vendor within thirty (30) days of completion of the allegedly
defective Professional Service. For all timely reported and verified defective ProfessionalServices, as Vendor’s sole liability and City’s sole remedy, Vendor shall either reperform thedefective Professional Service at no additional cost to City or, if reperformance is notreasonably possible, refund the amount paid by City for the defective Professional Services.
7. Insurance.a.General Liability. Vendor shall maintain a general liability insurance policy withlimits of at least $1,000,000.00 for each person, and each occurrence, for both
personal injury and property damage. Vendor shall provide City with a Certificate of
Insurance verifying insurance coverage before providing service to the City.
b. Worker's Compensation. Vendor shall secure and maintain such insurance as willprotect Vendor from claims under the Worker's Compensation Acts and from claimsfor bodily injury, death, or property damage which may arise from the performance ofVendor’s services under this Contract.
c.Comprehensive Automobile Liability. Vendor shall maintain comprehensiveautomobile liability insurance with a $1,000,000 combined single limit each accident(shall include coverage for all owned, hired and non-owed vehicles.)
8.Indemnification. Vendor will defend City, its officers, agents, and employees from and
against all judgments and claims, and indemnify the same from all damages, costs and
expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or forwhich it may be liable for death, bodily injury or damage to real property to the extent suchare resulting directly from any breach of this Contract by Vendor, its agents, contractors andemployees; or any grossly negligent or intentional act or omission performed, taken or not
performed or taken by Vendor, its agents, contractors and employees, relative to thisContract. City will indemnify and hold Vendor harmless from and against any loss forinjuries or damages arising out of the negligent acts of the City, its officers, agents oremployees. The indemnification obligations set forth in this section are in addition to and
without prejudice to the indemnification obligations set forth in the SAAS Agreement.
9.Warranty. In addition to the Professional Services warranty set forth in Section 6, thewarranties, disclaimers, and limitations of liability set forth in the SAAS Agreement apply tothis Contract.
10.Termination. This Contract may be terminated by either party in accordance with the SAASAgreement.
Standard Contract for Goods and Services (rev. 6/2024) Page 3 of 7
11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City.
12. Subcontract or Assignment. Vendor shall not subcontract any part of the Professional Services to be provided under this Contract solely and exclusively for City; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the
City; provided, however, that Vendor may assign this Contract in whole without the City’s
prior consent to any person or entity that is a successor to all or substantially all of Vendor’s
business, whether such change of control occurs by sale of assets, securities, merger, operation of law or otherwise. 13. Work Not Provided For. No claim for Work furnished by Vendor not specifically provided
for in Exhibit A or otherwise approved in advance in a written amendment or statement of work shall be honored by the City.
GENERAL TERMS AND CONDITIONS
14. Assignment. Except as set forth in Section 12 above, neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 15. Compliance with Laws and Regulations. In performing their respective obligations
hereunder, each party shall abide by statutes, ordinances, rules, and regulations applicable to such party. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the
City shall have a financial interest, direct or indirect, in this Contract. The violation of this
provision renders the Contract void.
17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original.
18. Damages. In the event of a breach of this Contract by the City, except in the case of intentional misconduct, gross negligence, and breach of confidentiality, security or intellectual property provisions, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business.
19. Employees. Vendor agrees not to hire any employee or former employee of City and City
agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case.
20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the
Standard Contract for Goods and Services (rev. 6/2024) Page 4 of 7
enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in
furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any
previous agreements presently in effect between the parties relating to the subject matter
hereof. Any alterations, amendments, deletions, or waivers of the provisions of this
Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota.
23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance,
disability, sexual orientation or age. The Vendor shall post in places available to
employees and applicants for employment, notices setting forth the provision of this non-
discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts with any subcontractors hired to provide Professional Services unique and exclusive for the City, and will require all such City exclusive subcontractors to
incorporate such requirements in all subcontracts for City exclusive subcontracted Work. The Vendor and City each further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990 applicable to each.
24. Notice. Any notice required or permitted to be given by a party upon the other is given in
accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed
on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address
for the service of notice by giving written notice of such change to the other party, in any
manner above specified, 10 days prior to the effective date of such change.
25. Rights and Remedies. Except where expressly set forth otherwise herein or in the SAAS Agreement, the duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations,
rights and remedies otherwise imposed or available by law.
Standard Contract for Goods and Services (rev. 6/2024) Page 5 of 7
26 Intentionally omitted. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision
shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books,
records, documents and accounting procedures and practices of the Vendor or other
parties relevant to this Contract are subject to examination by the City and either the
Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract.
b. Data Practices. Any Customer Data (as defined in the SAAS Agreement) which the City requests to be kept confidential, shall not be made available by Vendor to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13
(“MGDPA”). To the extent applicable to each party, City and Vendor must comply with
the MGDPA as it applies to Customer Data. Vendor is providing under this Contract
access and use rights to a SAAS solution, which will be used by the City and its authorized users in City’s performance of City’s functions. 29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not
affect, in any respect, the validity of this Contract. Executed as of the day and year first written above.
CITY OF EDEN PRAIRIE __________________________________
Mayor ___________________________________ City Manager
VENDOR
By: ________________________________
Ranju Ravikumar
Standard Contract for Goods and Services (rev. 6/2024) Page 6 of 7
Its: _______________________________
CFO
Standard Contract for Goods and Services (rev. 6/2024) Page 7 of 7
EXHIBIT A
Quote/Proposal/Scope of Work
06112024 Page 1 of 34
EXHIBIT A
to Contract for Goods and Services between Avolve and City of Eden Prairie, MN
AVOLVE SOFTWARE SALES ORDER
ProjectDox SaaS Agreement
After signing this Avolve Software Order From (“Software Sales Order”), please either mail to Avolve Software
Corporation, 21001 N Tatum Blvd. Suite 1630-503 Phoenix, Arizona 85050, or e-mail scanned image to
pgosselin@avolvesoftware.com
Order Date:
CUSTOMER INFORMATION
Customer Name: Eden Prairie, MN
Customer Mailing
Address:
8080 Mitchell Road
City: Eden Prairie State: MN Zip: 55344
CUSTOMER CONTACTS
PRIMARY SECONDARY
Name: Aditi Salunke
Phone: 952-949-8520
E-mail: asalunke@edenprairie.org
Name:
Phone:
E-mail:
Licenses and Services Fees*
ProjectDox Named User SaaS (annual payment) $42,450.00
Implementation Services $18,000.00
Total Fees: $60,450.00
Total Fees Invoiced on Signing: $60,450.00
* See Quote and/or relevant Schedules for details concerning fees. Fees do not include applicable sales, with holdings or
value-added taxes. All fees are in United States Dollars.
Authorized Business Unit(s): City of Eden Prairie, MN
Initial Payment Term): 12 months from contract execution.
License Term: One year, with payment made yearly in the amount set forth above for Subscription Fees
Payment Method: EFT
06112024 Page 2 of 34
Schedules: The following Schedules are hereby incorporated by reference into this Software Sales Order.
Schedule A General Terms and Conditions
Schedule B Statement of work for ProjectDox Implementation
Signature
IN WITNESS WHEREOF, the parties hereto, each by a duly authorized representative, have executed this Software Sales
Order as of the Order Date first set forth above:
Avolve Software Corporation Customer: Eden Prairie, MN
Signature: Signature:
Printed: Printed:
Title: Title:
Date: Date:
Ranju Ravikumar
CFO
12/27/2024
06112024 Page 3 of 34
AVOLVE SOFTWARE CORPORATION
Software as a Services Agreement
This agreement (“Agreement”) is made this _____________ ________ (“Effective Date”) by and between Avolve
Software Corporation, a Delaware corporation with offices at 21001 N Tatum Blvd. Suite 1630-503 Phoenix, Arizona
85050, United States of America, (“Avolve” or “Services Provider”) and the City of Eden Prairie, MN, a Minnesota
municipal corporation with offices at 8080 Mitchell Road, Eden Prairie, Minnesota 55344 (“Customer”).
WHEREAS Avolve offers remotely hosted subscription, software-as-a-service access (on hardware owned or operated on
behalf of Avolve by a third party hosting service provider such as Microsoft Corporation) to Avolve’s software
(collectively, such hosted electronic plan review and project information management, collaboration and review system,
including all software applications, application program interfaces, modules, databases, hardware, infrastructure,
documentation and system administration, management and monitoring activities that Avolve provides for the software
shall be referred to herein as the “Avolve SAAS Solution”);
WHEREAS Avolve provides professional services (“Professional Services”) to assist customers with among other things,
implementation of the Avolve SAAS Solution and training;
WHEREAS the Customer desires to purchase use rights for the Avolve SAAS Solution and related Professional Services
(the “Initial Purchase”) from Avolve; and
WHEREAS Avolve and Customer now desire to provide the terms and conditions under which Avolve will provide the
Initial Purchase to Customer, as well provide the terms and conditions for the Customer to purchase other Professional
Services from Avolve;
NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth herein, Avolve
and Customer agree as follows.
SECTION A. – AVOLVE SAAS SOLUTION
1. Avolve SAAS Solution.
a. Use Rights. Subject to Customer’s compliance with all the terms and conditions of this Agreement, Avolve grants to Customer a non-exclusive, non-transferable, non-
sublicensable right) to permit Users to use the Avolve SAAS Solution identified in the Implementation SOW for Customer’s internal business operations, solely for the Customer’s Building, Planning, and Community Development departments for a the Term, calculated from the Effective Date (the “Term”). Promptly following the Effective Date, subject to Customer timely providing all information reasonably
requested by Avolve in writing, Avolve will set-up an instance of the Avolve SAAS
Solution and provide system log-in access to the Customer’s designated resource User. Customer acknowledges that failure to timely respond to Avolve’s requests may result in a delay in set-up and covenants to timely provide all reasonably requested information. As used in this Agreement, “User” means authorized Customer
employees and third parties that require access to the Avolve SAAS Solution in connection with the Customer’s internal business operations, such as the Customer’s administrators, contractors, reviewers, and applicants. There may be different types/levels of Users for the Avolve SAAS Solution, such as administrator Users, if so identified in the Implementation SOW.
06112024 Page 4 of 34
b. Storage. The Avolve SAAS Solution will include for the Term the amount of storage set forth in the Implementation SOW. Customer acknowledges that should Customer
exceed the included storage limits after Avolve has sent notice to Customer in accordance with Avolve's then-current standard storage limits and data backup practices (available upon request), additional charges will be incurred by Customer. Avolve shall invoice Customer for any such additional incurred charges, and Customer
shall pay such invoices, in accordance with Section C of this Agreement. Avolve may,
in its sole discretion, modify the amount of standard storage included at no additional charge with the Avolve SAAS Solution, with such modification to become effective upon the effective date of any renewal term provided that Avolve provides Customer written notice of such modification at least ninety days in advance of the expiration of the then-current Term.
c. Restrictions on Use. Customer will not, and will ensure that its Users do not: (i) except as expressly stated herein, copy, reproduce, distribute, republish, download, display, host or transmit in any form or by any means, including but not limited to electronic, mechanical, photocopying, recording, or other means, any part of Avolve SAAS
Solution or any other Avolve materials; (ii) use the Avolve SAAS Solution or any other
Avolve materials to provide services to third parties (e.g., business process outsourcing, service bureau applications or third party training); (ii) assign, sublicense, sell, lease, loan, resell, sublicense or otherwise distribute or transfer or convey the Avolve SAAS Solution or any other Avolve materials, or pledge as security or otherwise encumber
Customer’s rights under this Agreement; (iii) make any use of or perform any acts with respect to the Avolve SAAS Solution or any other Avolve materials other than as expressly permitted in accordance with the terms of this Agreement; or (iv) use the Avolve SAAS Solution components other than those specifically identified in the Implementation SOW and then only as part of Avolve SAAS Solution as a whole, even
if it is also technically possible for Customer to access other Avolve SAAS Solution
components; or (v) modify, further develop or create any derivative works of, disassemble, decompile, reverse engineer or otherwise attempt to obtain or perceive the source code from which any part of Avolve SAAS Solution is compiled or interpreted, or access or use Avolve SAAS Solution in order to build a similar or competitive
product or service; (vi) allow use of the Avolve SAAS Solution or any other Avolve materials by anyone other than authorized Users; (vii) publish any results of benchmark tests run on Avolve SAAS Solution; (viii) unless otherwise expressly authorized in writing by Avolve, use the Avolve SAAS Solution in connection with any software product or tools, or any other software as a service not provided by Avolve; and (ix)
input, upload, transmit or otherwise provide to or through Avolve SAAS Solution or
any systems used by Avolve anything that is unlawful, injurious, or contains, transmits or activates any harmful code. Customer acknowledges that nothing herein will be construed to grant Customer any right to obtain or use the source code from which Avolve SAAS Solution is delivered. Customer shall not tamper with or attempt to
disable any security device or protection used by Avolve SAAS Solution or any other Avolve materials, nor shall Customer damage, destroy, disrupt or otherwise impede or harm in any manner the Avolve SAAS Solution or any systems used by Avolve. Customer agrees to take all commercially reasonable steps to ensure that Users abide
06112024 Page 5 of 34
by the terms of this Agreement and expressly agrees to indemnify Avolve, its officers, employees, agents and subcontractors from and against all claims, liabilities, losses,
damages and costs (including reasonable attorney fees) suffered by Avolve arising from
a breach by the User of the conditions of this Agreement.
d. High-Risk Activities. The Avolve SAAS Solution is not fault-tolerant and is not designed, manufactured, or intended for use or resale as online control equipment in
hazardous environments requiring fail-safe performance, such as in the operation of
nuclear facilities, aircraft navigation or communication systems, air traffic control,
direct life support machines or weapons systems, in which the failure of the Avolve SAAS Solution or derived binaries could lead directly to death, personal injury, or severe physical or environmental damage. The Avolve SAAS Solution is also not designed or intended for use with Federal Tax Information (FTI) as defined in the
Internal Revenue Service Publication 1075 (IRS 1075) or criminal justice information ("CJI"), such as fingerprint records and criminal histories. Customer shall not use the Avolve SAAS Solution for any of these high-risk activities, including without limitation transmitting, storing or otherwise processing any FTI or CJI with the Avolve
SAAS Solution.
e. Project Administrator. Customer agrees, if not already designed in the Implementation SOW, to promptly designate in writing one person to be the Customer’s point person responsible for all communications with Avolve (the Customer’s “Project Administrator”). The Project Administrator is responsible for project administration
duties as documented in the Avolve systems guides, statements of work, and
documentation (collectively, the “Documentation”), as provided for time to time by
Avolve to Customer.
f. Customer Connection. During the Term, the Customer is responsible for obtaining and maintaining connection to the Avolve SAAS Solution, including the Internet
connection. Avolve shall not be responsible for any inadequacy or lack of functionality
of Customer’s connection to the Avolve SAAS Solution or the inability of the Customer’s computer, telecommunications provider, or other equipment and capabilities to access or use the Avolve SAAS Solution.
g. Third Party Service Providers and Components. Notwithstanding anything to the
contrary in this Agreement or any other documents between Avolve and Customer, Customer acknowledges and agrees that the Avolve SAAS Solution and its component parts are protected by copyright and other propriety rights of Avolve and one or more third party software vendors (including Oracle and Open Text Corporation (“OTC”), all such third party vendors, including without limitation Oracle and OTC, shall be
referred to herein as “third party vendors” or “third party software vendors”). Customer
may be held directly responsible by such third party vendors for acts relating to the Avolve SAAS Solution component parts that are not authorized by this Agreement. Customer’s use of such third party software is limited to only in conjunction with Avolve SAAS Solution and Customer acknowledges that it is not allowed to modify
such third party software or use it independent from Avolve SAAS Solution. TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE CUSTOMER WAIVES, AND
06112024 Page 6 of 34
WILL CAUSE ITS USERS TO WAIVE, ALL CLAIMS AND CAUSES OF ACTION AGAINST SUCH THIRD PARTY SOFTWARE VENDORS THAT ARISE UNDER
THIS AGREEMENT.
h. Compatibility Updates. Avolve will make commercially reasonable efforts to update the Avolve SAAS Solution, if and as required, to cause it to operate under new versions or releases of current operating systems and internet browsers, within fifteen (15)
months of general availability.
i. Passwords, Access. Customer may designate and add Users and shall provide and assign unique passwords and user names to each authorized User pursuant to Avolve’s then-current protocols. At Avolve’s discretion, Users may be added either by Avolve or directly by Customer. Customer shall ensure that multiple Users do not share a
password or user name. Customer further acknowledges and agrees that it is prohibited
from sharing passwords and/or user names with unauthorized users. Customer will be responsible for the confidentiality and use of its User’s passwords and user names. Avolve will act as though any electronic communications it receives under such passwords, user names, and/or account numbers have been sent by Customer. Customer agrees to immediately notify Avolve if it becomes aware of any loss or theft
or unauthorized use of any of passwords, user names, and/or account numbers. Customer agrees not to access Avolve Cloud by any means other than through the
interfaces that are provided by Avolve.
j. Transmission Of Data. Customer understands that the technical processing and transmission of Customer Data is necessary to use of the Avolve SAAS Solution, and
consent to Avolve’s interception and storage of Customer Data. Customer understands that its Users or Avolve may be transmitting Customer Data over the Internet, and over various networks, only part of which may be owned by Avolve. Avolve is not responsible for any portions of Customer Data that are lost, altered, intercepted or
stored without authorization during the transmission of Customer Data across networks
not owned by Avolve.
k. Customer Responsibilities. Customer will (a) be responsible for Users’ compliance with this Agreement, (b) be responsible for the accuracy, quality and legality of Customer Data and the means by which it acquired Customer Data, (c) be responsible
for cooperating and assisting Avolve as reasonably requested by Avolve to facilitate performance of its obligations and exercising of its rights under this Agreement, (d) use the Avolve SAAS Solution and any other materials provided by Avolve only in accordance with the Documentation and applicable laws and government regulations, including complying with all applicable legal requirements regarding privacy and data
protection so as to not violate the intellectual property, privacy or any other rights of
any third parties, and (e) use commercially reasonable efforts to prevent any security breach, including any unauthorized access to or use of the Avolve SAAS Solution. Should Customer become aware of any actual or threated security breach, Customer shall promptly notify Avolve and take all reasonable and lawful measures within its
control that are necessary to stop the activity or threatened activity and to mitigate its effects (including, where applicable, by discontinuing and preventing any unauthorized
06112024 Page 7 of 34
access to the Avolve SAAS Solution). Customer shall provide sufficient notice to, and obtain sufficient consent from, its Users and any other party providing personal data to
Avolve and its suppliers (including the Microsoft Corporation) to permit the processing of data by Avolve and its supplier, and their respective affiliates, subsidiaries, and service providers solely to the extent such processing of data is expressly allowed for under this Agreement, including for the purpose of disclosing it to law enforcement or
other governmental authorities as directed by Avolve solely to the extent Avolve is
required to do so by law, or otherwise mutually agreed to in writing by the parties.
l. Data Backup. The Avolve SAAS Solution is programmed to perform data backups of Customer Data stored within the Avolve SAAS Solution in accordance with Avolve's then-current standard storage limits and data backup practices (available upon request). Additional data backups may be purchased for an additional fee from Avolve and such
additional data backup services shall be documented in an SOW pursuant to Section B of this Agreement. In the event of any loss, destruction, damage or corruption of Customer Data caused by Avolve or the Avolve SAAS Solution, Avolve, as its sole obligation and liability and as Customer’s sole remedy, will use commercially
reasonable efforts to restore Customer Data from Avolve’s most current backup of
Customer Data.
m. Ownership. Customer acknowledges and agrees that Avolve owns all right, title, and interest in and to all intellectual property rights (including all derivatives or improvements thereof) in the Avolve SAAS Solution and any suggestions,
enhancements requests, feedback, recommendations or other information provided by
Customer or any of its Users related to the Avolve SAAS Solution. Customer’s use rights to the Avolve SAAS Solution and the related materials supplied by Avolve pursuant to this Agreement are strictly limited to the right to use the proprietary rights in accordance with the terms of this Agreement. No right of ownership, expressed or implied, is granted under this Agreement.
2. Security. The security, privacy and data protection commitments set forth in this Agreement only apply to products and services provided by Avolve directly to Customer and do not include any products or services resold by Avolve hereunder, including any hosting services provided by Microsoft Corporation pursuant to the Customer's Microsoft Customer Agreement.
a. Security Program. Avolve has implemented and maintains an information security program that incorporates administrative, technical, and physical safeguards designed to protect the security, confidentiality, and integrity of the Customer Data provided by Customer and its Users to Avolve in accordance with this Agreement.
b. Annual Audit. Avolve will use commercially reasonable efforts to conduct an annual
security audit of Avolve using an independent third party selected by Avolve. Upon the Customer’s written request, a copy of the final report from any such audit shall be promptly provided the Customer. The Customer agrees that any such reports or other information provided to Customer concerning any audit shall be the Confidential
Information of Avolve.
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c. Security Breach. Avolve will notify Customer promptly and in no event later than one (1) business day following Avolve’s discovery of a Data Security Breach (defined
below) and shall (i) undertake a reasonable investigation of the reasons for and the circumstances surrounding such Data Security Breach and (ii) reasonably cooperate with Customer in connection with such investigation, including by providing Customer with an initial summary of the results of Avolve’s investigation as soon as possible, but
in all cases within two (2) business days after the date Avolve discovered or reasonably
suspected a Data Security Breach, and then regular updates on the investigation as it progresses; (iii) not make any public announcements relating to such Data Security Breach without Customer’s prior written approval, which shall not be unreasonably withheld; (iv) use commercially reasonable efforts to take all necessary and appropriate corrective action reasonably possible on Avolve’s part designed to prevent a recurrence
of such Data Security Breach; and (v) collect and preserve evidence concerning the discovery, cause, vulnerability, remedial actions and impact related to such Data Security Breach, which shall meet reasonable expectations of forensic admissibility. In the event of any Data Security Breach is caused by Avolve, Customer shall have, in
addition to all other rights and remedies available under this Agreement, law and
equity, the right to terminate the Agreement upon thirty (30) days prior written notice. For purposes of this Agreement, the term “Data Security Breach” shall mean any of the following occurring in connection with Customer Data in connection with Customer’s and its Users’ authorized use of the Avolve SAAS Solution: (a) the loss or misuse of Customer Data; and (b) disclosure to, or acquisition, access or use by, any person not
authorized to receive Customer Data, other than in circumstances in which the disclosure, acquisition, access or use is made in good faith and within the course and scope of the employment with Avolve or other professional relationship with Avolve and does not result in any further unauthorized disclosure, acquisition, access or use of
Customer Data.
3. Suspension Right. Avolve reserves the right to include disabling devices in the service and software provided
under this Agreement and to use such disabling devices to suspend access and/or use when any payment is
overdue or when Avolve believes that Users are using the Avolve SAAS Solution and/or any other materials or
services provided by Avolve hereunder not in accordance with the Documentation, this Agreement and/or
applicable laws and government regulations. In addition, if Customer is using Microsoft Corporation for hosting
services, Microsoft Corporation may terminate or suspend Customer's hosting services in accordance with the
Customer's Microsoft Customer Agreement and, should this happen, Customer will not be able to access the
Avolve SAAS Solution. Customer agrees that Avolve shall not be liable to Customer, Users or to any third party
for any suspension or inability to access the Avolve SAAS Solution pursuant to this Section A(3). If suspended
for failure to pay, upon payment in full of all amounts overdue (including any interest owed), Customer may
request the reactivation of its account. Avolve shall reactivate promptly after receiving in advance all applicable
reactivation fees, provided that Avolve has not already terminated this Agreement.
4. Ownership and Disposition of Customer Owned Data, Hosting Location. “Customer Data” refers to the data
provided by the Customer that resides in the Customer’s Avolve SAAS Solution environment, including any plan
review, project drawings and associated project documents. Customer shall own all Customer Data that may
reside within Contractor’s hosting environment, to include Disaster recovery site, equipment and media.
Contractor is granted no rights hereunder to use the Customer Data except to the extent necessary to fulfill its
obligations to Customer under this Agreement. Unless approved in writing by Customer, Avolve shall host the
Avolve SAAS Solution provided to Customer hereunder from a data center located within the United States.
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Upon termination or expiration of Customer’s right to use the Avolve SAAS Solution for any reason other than
Customer’s uncured material breach, for the first thirty (30) calendar days following termination or expiration,
Customer may request in writing that Avolve provide a copy of Customer's then-current Customer Data and, for
no additional cost, Avolve shall provide a copy in a mutually agreed upon format on media supplied by the
Customer. If the parties are unable to mutually agree upon the format or the media supplied by Customer is
not acceptable to Avolve, Avolve will use commercially reasonable efforts to still provide a copy of the Customer
Data but Avolve may charge a reasonable professional services fee for increased costs incurred. After this time
period has expired, Avolve has no further obligation to retain the Customer Data and shall use commercially
reasonable efforts to promptly delete all Customer Data from the Avolve SAAS Solution.
5. Verification. Avolve shall be permitted to audit (at least once annually and in accordance with Avolve standard
procedures, which may include on-site and/or remote audit) the usage of the Avolve SAAS Solution and any
other materials provided by Avolve to Customer. Customer shall cooperate reasonably in the conduct of such
audits. In the event an audit reveals that (i) Customer underpaid fees to Avolve and/or (ii) that Customer has
used in excess of the use rights granted herein, Customer shall pay such underpaid fees for such excess usage.
Reasonable costs of Avolve’s audit shall be paid by Customer if the audit results indicate usage in excess of the
authorized quantities or levels. Avolve reserves all rights at law and equity with respect to both Customer’s
underpayment of fees and usage in excess of the authorized quantities or levels.
SECTION B. – PROFESSIONAL SERVICES AND SOWS
1. Statements of Work. From time-to-time during the Term of this Agreement, the parties may enter into
statements-of-work (each being an “SOW”) for Avolve SAAS Solution use rights (including additional storage)
and/or Professional Services on terms mutually agreed in writing between the parties in the SOW, including,
without limitation, scope of services, expected deliverables, milestone dates, acceptance procedures and
criteria, fees and other such matters. No SOW shall be binding until executed by both parties. Each SOW will
be incorporated into and subject to this Agreement. In the case of any conflict between the SOW and this
Agreement, this Agreement shall control unless the SOW specifically states otherwise.
SECTION C. – GENERAL TERMS AND CONDITIONS
1. Fees.
a. Implementation SOW and Additional Storage Fees. The Implementation SOW includes the Avolve SAAS
Solution subscription fees, as well as the training and implementation professional services; which,
unless set forth otherwise below or in the Implementation SOW, shall be invoiced by Avolve in full, in
advance on the Effective Date. Additional storage fees shall be as set forth in the then-current standard
storage limits and data backup practices document, a copy of which is available from Avolve upon
request. Additional storage fees will be charged in accordance with the then-current standard storage
limits and data backup practices document.
b. Other SOWs. Any SOWs that Avolve and the Customer may execute from time to time during the Term
of this Agreement shall include within them the applicable fees. Unless otherwise specified in the SOW,
Professional Services fees will be invoiced as the Professional Services are delivered and Avolve SAAS
Solution subscription fees will be invoiced yearly, in advance, in full at the time the SOW is executed.
c. General Payment Terms. Unless set forth otherwise in an SOW, payment on all invoiced amounts shall
be due thirty (30) days from receipt of invoice, with past due amounts accruing interest at the rate of
the lesser of either 18% per annum or the maximum amount as allowed by law.
Avolve will invoice for the Avolve SAAS Solution subscription fees yearly, in advance, with
the first invoice being issued on the Effective Date of this Agreement. The Customer agrees
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to pay all invoiced subscription fees net thirty (30) days from receipt of invoice, with past due amounts accruing interest at the rate of the lesser of either 18% per annum or the maximum
amount as allowed by law. All fees are due in advance, irrevocable and non-refundable (except as expressly set forth otherwise in this Agreement). Customer agrees to provide Avolve with complete and accurate billing and contact information.
2. Taxes. Fees and other charges described in this Agreement do not include federal, state or local sales, foreign
withholding, use, property, excise, service, or similar transaction taxes (“Tax(es)”) now or hereafter levied, all of
which shall be for Customer’s account. Any applicable direct pay permits or valid tax-exempt certificates must
be provided to Avolve prior to the execution of this Agreement. If Avolve is required to pay Taxes, Customer
shall reimburse Avolve for such amounts.
3. Renewal Terms. Except as otherwise provided in any SOW, UPON THE EXPIRATION OF THE TERM, THE
AGREEMENT SHALL AUTOMATICALLY RENEW FOR SUCCESSIVE RENEWAL TERMS EACH EQUAL TO TWELVE (12)
MONTHS, AT AVOLVE’S THEN CURRENT FEES FOR CUSTOMER’S THEN CURRENT USAGE, UNLESS EITHER PARTY
PROVIDES NOTICE OF NON-RENEWAL AS SET FORTH IN THIS SECTION C(3). Avolve will provide notice of non-
renewal or a notice of the fees due for each Renewal Term at least ninety (90) days prior to the commencement
of the Renewal Term. If a notice of fees is provided, it will be in the form of an invoice. Customer acknowledges
that it is its responsibility to provide a current email address to Avolve and to monitor such address for such
notices. Customer may elect not to renew by providing notice to Avolve at least thirty (30) days prior to the
commencement of the Renewal Term.
4. Termination. In addition to any termination rights that may be set forth in a specific SOW, either party may
terminate this Agreement immediately upon written notice in the event that the other party materially breaches
this Agreement and thereafter has failed to cure such material breach (or commenced diligent efforts to cure
such breach that are reasonably acceptable to the terminating party) within thirty (30) days after receiving
written notice thereof. Without prejudice to either party's rights to terminate set forth in the prior sentence, if
Customer has purchased from Avolve hosting of the Avolve SAAS Solution on the Microsoft® Windows AzureTM
platform, and Microsoft Corporation terminates the Customer's Microsoft Customer Agreement during a Term,
Avolve and Customer shall act in good faith to determine a mutually acceptable replacement provider promptly
upon receiving notice of Microsoft Corporation's intent to terminate the Customer's Microsoft Customer
Agreement.
5. Force Majeure. Any delay or nonperformance of any provision of this Agreement (other than for the payment
of amounts due hereunder) caused by conditions beyond the reasonable control of the performing party shall
not constitute a breach of this Agreement, and the time for performance of such provision, if any, shall be
deemed to be extended for a period equal to the duration of the conditions preventing performance.
6. Confidentiality. Each party shall use commercially reasonable efforts to hold confidential information
(“Confidential Information”) of the other in confidence. All Confidential Information (including but not limited
to data) shall (i) remain the sole property of the disclosing party and (ii) be used by the receiving party only as
authorized herein. Information will not be considered to be Confidential Information if (i) available to the public
other than by a breach of this agreement; (ii) rightfully received from a third party not in breach of any obligation
of confidentiality, (iii) independently developed by or for a party without access to Confidential Information of
the other; (iv) lawfully known to the receiving party at the time of disclosure, (v) produced in compliance with
applicable law, securities reporting requirement or a government or court order, provided the other party is
given notice and an opportunity to intervene; or (vi) it does not constitute a trade secret and more than three
(3) years have elapsed from the date of disclosure. If Avolve receives a request for Customer Data (either
directly or as redirected to Avolve by the Microsoft Corporation), then Avolve shall redirect the law enforcement
agency to request that data directly from Customer. If compelled to disclose Customer Data to law
enforcement, then Avolve shall promptly notify Customer and provide a copy of the demand, unless legally
prohibited from doing so. To the extent required by law, Customer shall notify individual Users that their data
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may be processed for the purpose of disclosing it to law enforcement of other governmental authorities as
directed by Avolve, and shall obtain the User's consent to the same.
7. Customer is a government entity subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13
(“MGDPA”). If Customer is required, or anticipates that it will be required, to disclose any Confidential
Information of Avolve pursuant to the MGDPA or to a court order or to a government authority, Customer
shall, at its earliest opportunity, provide written notice to Avolve so as to give Avolve a reasonable opportunity
to secure a protective order or take other actions as appropriate.Indemnification; Limitation of Liability.
a. Indemnification. If a third party makes a claim against the Customer that any Customer’s use of the
Avolve SAAS Solution in accordance with the terms of this Agreement infringes such third party’s
intellectual property rights, Avolve, at its sole cost and expense, will defend Customer against the claim
and indemnify Customer from the damages, losses, liabilities, costs and expenses awarded by the court
to the third party claiming infringement or the settlement agreed to by Avolve, provided that Customer:
(i) notifies Avolve promptly in writing of the claim; (ii) gives Avolve sole control of the defense and any
settlement negotiations; and (iii) gives Avolve reasonable assistance in the defense of such claim. If
Avolve believes or it is determined that the Avolve SAAS Solution has violated a third party’s intellectual
property rights, Avolve may choose to either modify the Avolve SAAS Solution to be non-infringing or
obtain a license to allow for continued use, or if these alternatives are not commercially reasonable,
Avolve may terminate Customer’s use rights and refund any unused, prepaid fees Customer may have
paid to Avolve. Avolve will not indemnify the Customer to the extent that the alleged infringement
arises from (1) the combination, operation, or use of the Avolve SAAS Solution with products, services,
information, materials, technologies, business methods or processes not furnished by Avolve; (2)
modifications to the Avolve SAAS Solution, which modifications are not made by Avolve; (3) failure to
use updates to the Avolve SAAS Solution provided by Avolve; or (4) use of Avolve SAAS Solution except
in accordance with any applicable Documentation or specifications. This section provides THE SOLE,
EXCLUSIVE, AND ENTIRE LIABILITY OF AVOLVE AND ITS LICENSORS TO CUSTOMER, AND IS CUSTOMER’s
SOLE REMEDY, WITH RESPECT TO THE INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL
PROPERTY RIGHTS.
b. Limitation of Liability. To the maximum extent permitted by law, in no event will Avolve, except in the
case of intentional misconduct, gross negligence, and breach of confidentiality, security or intellectual
property provisions, be liable for special, indirect, incidental, consequential, or exemplary damages,
including, without limitation, any damages resulting from loss of use, loss of data, interruption of
business activities, or failure to realize savings arising out of or in connection with this Agreement,
including without limitation use of the Avolve SAAS Solution and the provision of the Professional
Services. Except for direct damages and expenses associated with Avolve’s obligation to indemnify
Customer pursuant to Section C (7) (a), to the maximum extent permitted by law, Avolve’s aggregate,
cumulative liability for damages and expenses arising out of this Agreement, whether based on a theory
of contract or tort, including negligence and strict liability, will be limited to the amount of three times
(3x) the total fees received by Avolve from Customer under this Agreement. Such fees reflect and are
set in reliance upon this limitation of liability. The limited remedies set forth in this Agreement shall
apply notwithstanding the failure of their essential purpose.
8. Support; Warranties.
a. Support. During the Term, at no additional cost to the Customer, Avolve shall provide the Avolve SAAS
Solution in accordance with Avolve’s Service Level Agreement (attached hereto as Exhibit 1).
b. Warranties. Customer warrants and covenants that it owns or otherwise has and will have the
necessary rights and consents in and relating to the Customer Data so that, as received by Avolve and
processed in accordance with this Agreement, they do not and will not infringe, misappropriate or
otherwise violate any intellectual property rights, or any privacy or other rights of any third party or
06112024 Page 12 of 34
violate any applicable laws or and government regulations, including but not limited to all foreign,
United States federal and United States state recording laws. If Customer is purchasing from Avolve
resold rights to Microsoft Cloud for US Government, Customer further warrants that it is one of the
following: (i) a bureau, office, agency, department or other entity of the United States Government;
(ii) any agency of a state or local government in the United States; (iii) any United States county,
borough, commonwealth, city, municipality, town, township, special purpose district, or other similar
type of governmental instrumentality established by the laws of Customer's state and located within
Customer's state jurisdiction and geographic boundaries; or (iv) a federally-recognized tribal entity
performing tribal governmental functions and eligible for funding and services from the US Department
of Interior by virtue of its status as an Indian tribe.
c. Disclaimer. Avolve AND ITS SUPPLIERS AND LICENSORS DISCLAIM ALL OTHER WARRANTIES
STATUTORY, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
TITLE, NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO
WARRANTY IS GIVEN AS TO ACCURACY, ERROR-FREE OR UNINTERRUPTED SERVICE. CUSTOMER
ASSUMES ALL RESPONSIBILITY FOR DETERMINING WHETHER THE SERVICES, ANY AVOLVE MATERIALS,
THE AVOLVE SAAS SOLUTION OR THE INFORMATION GENERATED THEREBY IS ACCURATE OR
SUFFICIENT FOR ITS PURPOSES. EACH PARTY DISCLAIMS ALL LIABILITY AND INDEMNIFICATION
OBLIGATIONS FOR ANY HARM OR DAMAGES CAUSED BY ANY THIRD-PARTY HOSTING PROVIDERS.
Avolve makes no warranties or conditions as to any services or products distributed under a third-party
name, copyright, trademark or trade name that may be offered with or incorporated with the Avolve
SAAS Solution or Professional Services provided by Avolve hereunder (such as the Microsoft hosting
services). To the maximum extent permitted by law, Avolve will have no liability in connection with
the third-party services or products.
9. Notices: Any notices being given by this Agreement shall be in writing and shall be effective if delivered
personally, sent by prepaid courier service, sent by prepaid mail, or sent by facsimile or electronic
communication (confirmed on the same or following day by prepaid mail). All correspondence shall be
addressed to the parties as follows:
If to Avolve: If to Customer:
Ranju Ravikumar
CFO
Avolve Software Corporation
21001 N. Tatum Blvd, Suite 1630-503
Phoenix, AZ 85050
Stephen Kartak
Chief Building Official
City of Eden Prairie, MN
8080 Mitchell Road
Eden Prairie, MN 55344
10. Governing Law. This Agreement will be governed by and construed in accordance with the laws of Customer’s
state of domicile.
11. Entire Agreement. This Agreement, together with any SOWs, constitutes the entire agreement and
understanding between the parties and supersedes any prior agreements, representation, or understandings,
whether oral or written, relating to the services provided hereunder.
12. Severability. Should any court of competent jurisdiction declare any term of this Agreement void or
unenforceable, such declaration shall have no effect on the remaining terms hereof.
13. Assignment. These services and any other information or rights provided by Avolve, may not be sold, leased,
assigned, sublicensed or otherwise transferred in whole or in part. Customer may not assign this Agreement or
the benefits there from in whole or in part without the prior written consent of Avolve, which consent shall not
06112024 Page 13 of 34
be unreasonably withheld. Any assignment made in conflict with this provision shall be voidable at the option
of Avolve.
14. Independent Contractor. Avolve is an independent contractor and not an employee of the Customer. Any
personnel performing services under this Agreement on behalf of Avolve shall at all times be under Avolve’s
exclusive direction and control. Avolve shall pay all wages, salaries, and other amounts due such personnel in
connection with their performance of services under this Agreement and as required by law. Avolve shall be
responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, and worker’s compensation insurance.
15. Amendment. This Agreement may only be modified by written amendment signed by authorized
representatives of both parties.
16. Hierarchy. The following order of precedence shall be applied in the event of conflict or inconsistency between
provisions of the components of this Agreement: (i) the Contract for Goods and Services between Customer and
Avolve, of which this Agreement is Exhibit A; (ii) this Agreement and (iii) the applicable Avolve Support SLA or
SOW. Notwithstanding the foregoing, if any part of the Avolve Support SLA or SOW expressly states that it shall
control over the Agreement, it shall so control.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the dates set forth below.
Avolve Software Corporation Eden Prairie, MN
By: By:
Name: Name: Ronald A. Case
Title: Title: Mayor
Date: Date:
By: __________________________________________
Name: Rick Getschow
Title: City Manager
Date: ________________________________________
Page 14 of 34
EXHIBIT 1 – SERVICES SERVICE LEVEL AGREEMENT (SLA)
SUPPORT PROCESS AND SERVICE LEVEL AGREEMENT
Avolve’s current support process and service level commitments (“Support”) are defined below.
Support Portal. Avolve provides Support through its Support Portal (https://support.avolvesoftware.com). All issues
can be logged using the portal or through an on-call support number. Customer personnel receive Support Portal login
credentials promptly following purchase of rights to use the Avolve SAAS Solution. After a login is received, the Customer
may enter, track, update, and report on trouble ticket, as well as communicate with Avolve helpdesk staff via phone,
email, web meeting, and/or ticket notes. Help, FAQs, Documentation, and a Knowledge-base are also available at the
Avolve support portal.
Support Hours. 8 AM – 5 PM MST, Monday through Friday (excluding standard holidays).
Planned Downtime. Avolve or its third-party agent may render the Avolve SAAS Solution unavailable in order to perform
upgrades, updated, patches, enhancements and routine maintenance activities, so long as the Avolve SAAS Solution is
only unavailable to Customer and its Customer Users outside of the hours of 7 AM through 9 PM East Coast Time on
business days during the Term. Avolve shall provide no less than five (5) days advance notice to Customer of any planned
downtime. Customer acknowledges that in the case of emergencies, Avolve or its third-party agents may render the
Avolve SAAS Solution unavailable in order to address the emergency. In such situations, if reasonably feasible, Avolve
will provide notice to Customer in advance of rendering the Avolve SAAS Solution unavailable or, if not reasonably
feasible, notice to Customer promptly following the rendering of the Avolve SAAS Solution unavailable. Customer
understands and agrees that Avolve shall not be liable for any such interruption in access to the Avolve SAAS Solution for
downtime occurring pursuant to this paragraph (collectively, referred to herein as “Planned Downtime”).
On-Site Emergency Support. Customer may request on-site emergency operational support services as a separate and
distinct billable service. In such cases and at its discretion, Avolve will dispatch appropriate technical staff to deliver on-
site technical services.
Problem Determination and Resolution. Avolve resources are allocated to resolve reported problems based on the
severity level as described in the following table. Avolve uses commercially reasonable efforts to provide a prompt
acknowledgement, acceptable resolution, workaround, or a plan for the provision of a resolution or acceptable
workaround in the timeframe set forth below:
Incident Response, Resolution, and Restoration Times
Severity Level System
Down Critical High Medium Low
Response Time 1 hour 4 business
hours
12 business
hours
24 business
hours
48 business
hours
Resolution
Time
Reasonable
Best Effort
Reasonable
Best Effort
Reasonable Best
Effort
Reasonable
Best Effort
Reasonable
Best Effort
Incident
Reports 24 Hours n/a n/a n/a n/a
*Normal Business Hours: 8:00 a.m. through 5:00 p.m. Mountain Standard Time, Monday through Friday (excluding
standard holidays).
Page 15 of 34
Support Classification Definitions:
• Response Time. Once a problem has been reported, the Customer receives an acknowledgement by email,
chat, phone or through the support portal. Avolve will begin the process of problem determination and
resolution at this point. The time the ticket is submitted, and the response time will be logged to ensure
SLA is met.
• Status Updates. During the problem determination and resolution process, Customer may receive regular
communications, via email, chat, phone, or the support portal, as to the status of the problem
determination and resolution. All communications should be logged in Avolve’s support system including
date, time, and contact name. This helps Avolve and the customer determine the status and duration of
the issue reported. Any communications outside the support portal, unless scheduled by Avolve Support
such as an online conference (e.g., Zoom or Teams), will not be considered as part of Avolve’s SLA. Tickets
forwarded to Avolve Development/QA or 3rd Party Software company for further analysis or patch
development, may result to delayed updates to the customer.
• Resolution Time. It is the time the issue should be resolved. In some instances, a resolution may still be a
temporary fix beyond the viable workaround. This incident occurs if the solution requires a product patch
and/or product upgrade that result to a longer resolution schedule.
• Severity Re-classification. Avolve and the Customer can reclassify the severity of a ticket if required.
Severity Type Definitions:
• System Down: A complete system failure impacting Customer’s ability to use the system that affects their
business operations. From a time management perspective, it is urgent and important. Examples of a
system down severity is when all users are unable to login or various errors occur simultaneously for all
users. Avolve Support will respond to the ticket within 1 hour and try to restore the system within 4 hours.
Customer’s administrators, IT, and/or users experiencing the issue may need to be available to help address
specific tickets. If it requires further investigation and longer resolution time, a temporary workaround (i.e.,
restoration) will be determined with the Customer to allow operations to proceed during business or non-
business hours. Status updates will be provided periodically, on a System Down tickets 24x7 until
resolution. Infrastructure issues are often resolved quickly by service or system restart. Any potential
system alerts will be promptly addressed in an effort to avoid issues from reoccurring. Avolve will create a
new ticket with a low severity rating if the issue has been resolved but require further root-cause analysis.
• Critical: An application failure impacting 1 or more end-users’ ability to use the system and affects critical
operations that need to be addressed immediately. From a time management perspective, it is urgent and
important for some users. Examples of a critical severity is when 1 or more users are unable to upload files,
batch stamp approved plans, open several files, or run reports after several attempts. Avolve Support will
respond to the issue within 4 hours and try to resolve the issue within 6 hours. Customer’s administrators,
IT, and/or users experiencing the issue may need to be available to help address specific issues. If it requires
further investigation and longer resolution time, a temporary workaround (i.e., restoration) will be
determined with the customer to allow operations to proceed during business hours. Critical tickets will be
immediately worked on until restoration from Monday to Friday (excluding US holidays) and within business
hours. Any issue that requires work beyond work hours will be addressed on the following workday and
within business hours. Avolve will create a new ticket with a low severity rating if the issue has been
resolved but require further root-cause analysis.
• High: An error that causes Avolve product to fail with minimal business impact. From a time management
perspective, it is not urgent but important. Examples of a high severity are intermittent but frequent
operational errors that need to be addressed. Avolve Support will respond to the issue within 12 business
hours and try to resolve the issue within 24 business hours. If it requires further investigation and longer
Page 16 of 34
resolution time, a temporary workaround will be determined with the customer to allow operations to
proceed during business hours. Support will work on the issue from Monday to Friday (excluding US
holidays) and within business hours. Any issue that requires work beyond business hours will be addressed
on the following workday and within business hours. Avolve will create a new ticket with a low severity
rating if the issue has been resolved but require further root-cause analysis.
• Medium: An error that causes Avolve product to fail with no significant business impact. From a time
management perspective, it is not urgent and slightly important to some users. Examples of a medium
severity are how-to questions, or specific issues only occurring to a single end-user. Avolve Support will
respond to the issue within 24 business hours and resolve the issue within reasonable best efforts. Support
will work on the issue from Monday to Friday (excluding US holidays) and within business hours. Any issue
that requires work beyond business hours will be addressed on the following workday and within business
hours.
• Low: A service request for a new feature, additional documentation, or an explanation of product
functionality that does not impact business operations. From a time management perspective, it is not
urgent with low importance. Avolve Support will respond to the issue within 48 business hours and resolve
the issue within reasonable best efforts. Support will work on the issue from Monday to Friday (excluding
US holidays) and within business hours. Any issue that requires work beyond business hours will be
addressed on the following workday and within business hours.
Unsupported Issues. Avolve does not cover under Support, and the SLA does not include the following conditions
(collectively, the “Unsupported Issues”).
• Any Avolve SAAS Solution use not covered by an active support contract and/or not in compliance with a
valid agreement with Avolve. Authorized users of the Avolve SAAS Solution are entitled to Support as part
of their use fee.
• End-user’s computer hardware/software configurations such as OS (e.g., Linux or older Windows versions)
or browser versions not supported by Avolve.
• Problems caused by misuse or misapplication of the Avolve SAAS Solution, including any anomalies and/or
failures in test or production operating environments that impact the Avolve SAAS Solution and are
determined to have their cause due to unwarranted Customer decisions, actions, system configuration/
modification, policies and/or procedures.
• Problems caused by Customer’s custom application code authorized to be developed using Avolve APIs as
set forth in the documentation accompanying such API and the Customer’s Agreement.
• Problems caused by updates or upgrades of 3rd party applications that are integrated with Avolve products
and/or services.
• All Training programs, regardless of software version updates and/or upgrades.
• On-premises type of support including but not limited to: (a) End-user’s Windows configuration issues; (b)
On-prem firewall or other security device configuration; (c) On-prem VPN, proxy servers, or other internal
devices that connect to the Avolve SaaS solution; (d) Customer DNS, SSL certifications, or Azure AD
configurations and updates if used for the Avolve SaaS solution; (d) On-prem or end-user’s network
performance monitoring and updates; (e) End-User browser support; (f) User-modified and new workflows
or eforms. Additional services may be purchased for an additional fee.
• Any other reasons set forth in the Customer’s Agreement, including without limitation any down-time due
to Microsoft Corporation.
Page 17 of 34
Avolve, in its sole discretion, shall determine whether any of the foregoing exclusions are applicable to Customer. Any
services provided for exclusions shall be paid by Customer at Avolve’s then-current rates, as well as all travel and other
expenses incurred by Avolve in providing such services.
Customer’s Obligations for Operational Support. To facilitate clear and consistent communication and timely issue
resolution, Customer shall designate up to two contact persons for technical support processes. These individuals are
responsible for initiating support requests, communicating with Avolve technical support personnel, and monitoring the
support process with Avolve. Timely Customer response to Avolve requests for information during issue resolution is a
necessary pre-requisite to Avolve’s providing Support. Avolve also requires remote access to the Customer system for
the purpose of problem determination and analysis. Where reasonably necessary to provide Support, Customer shall
provide Avolve’s technical support personnel reasonable, remote access capabilities into Customer’s systems. Upon
Avolve’s request, Customer will also provide reasonable supporting data to aid in the identification and resolution of the
issue.
Service Level Commitments
Uptime commitment. Per Avolve's SaaS agreement, Avolve will use commercially reasonable efforts to make the Avolve
SAAS Solution available. The Annual Uptime Percentage has 2 components: The infrastructure uptime, which is
dependent on Microsoft's SLA; Avolve software, which is 99.5%, excluding Planned Downtime. In the event that Avolve
does not meet this uptime commitment, Customer will be eligible to receive a service credit for 1% of the monthly fee
for each one (1) hour of downtime during Customer’s normal business hours, up to 50% of Customer’s Pro-Rated Monthly
Subscription Fee.
Definitions
• “Annual Uptime Percentage” is calculated by subtracting from 100% the percentage of 10-minute periods
during a calendar month in which the Avolve SAAS Solutions was Unavailable to Customer.
• “Availability” means the ability to log into the Avolve SAAS Solution.
• “Claim” means a claim for a service credit Customer submits by opening a support case with Avolve, on the
basis that the hosted Avolve SaaS Product infrastructure has been Unavailable to Customer during a service
month.
• “Pro-Rated Monthly Subscription Fee” is calculated by dividing the Customer’s applicable annual Avolve
SAAS Solution subscription fee by twelve.
• “Unavailability” means the inability to log into the Avolve SAAS Solution.
Service Credit Requests
To receive a service credit, Customer must notify Avolve and submit a Claim within thirty (30) days from the incident that
would be the basis for the claim. To be eligible, the Claim must include (a) the dates, times, description and duration of
each incident experienced; and (b) the Customer’s event logs or any other system telemetry that document the errors
and corroborate the claimed Unavailability (any confidential or sensitive information should be removed). Failure to
provide a timely Claim, which includes all the required information, will disqualify the Claim and Customer from receiving
a service credit. If Avolve validates the Claim, then Avolve will promptly issue the service credit.
Service Credit Provisions
Service credits are Customer’s sole and exclusive remedy for any failure of Avolve to provide the Avolve SAAS Solution in
accordance with the terms of the Agreement. Service credits shall be a credit toward future services only and do not
Page 18 of 34
entitle Customer to any refund or other payment from Avolve. Service credits may not be transferred, applied to another
account, exchanged for, or converted to monetary amounts.
The maximum service credits awarded with respect to Claims the Customer submits in any calendar month shall not,
under any circumstance, exceed in the aggregate 50% of the Customer’s Pro-Rated Monthly Subscription Fee for such
month. Avolve will use all information reasonably available to it to validate Claims and make a good faith judgment on
whether a service credit should be applied to the Claim.
SLA Exclusions
This SLA does not apply to any Availability or Unavailability of the Avolve SAAS Solution:
• During Planned Downtime;
• Caused by Unsupported Issues;
• Caused by factors outside of Avolve’s control, including any force majeure event or
interruption or impediment to Internet access or related problems;
• That result from Customer’s equipment, software or other technology and/or third party equipment, software or other technology, including any third party hosting providers;
• That resulted from Planned Maintenance or associated to beta, evaluation, non-production
systems, and trial services accounts;
• That result from any actions or inactions from Customer or any third party, including employees, Users, agents, contractors, or vendors, or anyone gaining access to the hosted Avolve SaaS Product infrastructure by means of Customer’s (and its Users’) passwords or
equipment;
• Arising from Avolve’s suspension and termination of Customer’s right to use the hosted infrastructure in accordance with the Agreement; and
• That result from Avolve application software implementation errors caused by
configuration, customization, installation, or human errors.
• Avolve, in its sole discretion, shall determine whether any of the foregoing exclusions are applicable to Customer. Avolve may, but is not obligated to, issue a Service Credit in Avolve’s sole discretion where Customer’s use of the Avolve SAAS Solution may be
Unavailable due to factors other than expressly provided here in this SLA.
Page 19 of 34
EXHIBIT A: CHANGE REQUEST FORM
Page 20 of 34
Page 21 of 34
Eden Prairie, MN
ProjectDox® ePlan SaaS Proposal
April 30, 2024
Prepared by your Avolve Software Representative
Jacob Byers
Account Executive
Email: jbyers@avolvesoftware.com
Phone: (801) 707-8687
www.avolvesoftware.com
Page 22 of 34
ProjectDox ePlan Solution Pricing Agreement
SAAS
Product Name Product
Code Description Qty Unit Price Total Price
Production& Test Environment for ProjectDox SaaS Single User License Pack
SAAS-P.L.SULP
Software as a Service (SaaS) for ProjectDox on a Production and Test Environment Single User License Pack. Maximum of 30 unique named users.
Software included for SaaS Production:
• ProjectDox Software Subscription
• Unlimited Workflow license
• 1TB storage. Additional storage space can be acquired via separate SOW.
Services included for SaaS Production:
• Managed services
• Annual ProjectDox upgrades
Production Environment Safeguard: Avolve security policy limits access to the Production environment.
External users including the customer’s IT will not be allowed direct access to the Production servers and database. Any development or testing can be performed on the Test environment.
1.00 $31,800.00 $31,800.00
ProjectDox SaaS Users SAAS-P.L.SUL Production & Test Environment for ProjectDox SaaS Single User License 5 $1,050.00 $5,250.00
Video License Subscription TES-VLS Video License Subscription 1.00 $5,400.00 $5,400.00
SaaS Sub-Total (annual amount): $42,450.00
PROFESSIONAL SERVICES
Product Name Product
Code Description Qty Unit Price Total Price
ProjectDox Data Migration PS-225 Migration of existing customer data onto the Avolve 35 $225.00 $7,875.00
Page 23 of 34
Project Management Services PS-225 Professional Services time for Project Management and integration services 45 $225.00 $10,125.00
Professional Services: $18,000.00
Professional Services Total: $18,000.00
Unless otherwise stated, pricing does not include any applicable taxes that may be
applied at invoicing. Travel and Expenses are not included in this total and will be
invoiced as incurred.
First year SaaS and 20% of Services shall be invoiced upon execution of Agreement. Payment
for the total amount is due net thirty (30) days from the date of Initial Invoice. Payment via EFT.
See notes for details.
Total SaaS:
Total
Services:
Grand
Total:
$42,450.00
$18,000.00
$60,450.00
Page 24 of 34
Eden Prairie, MN
ProjectDox SaaS Migration and Upgrade to 9.3
Statement of Work (SOW)
April 30, 2024
Prepared by your Avolve Software Representative
Paul Gosselin
Regional Sales Director
Email: pgosselin@avolvesoftware.com
Phone: 651.249.9344
www.avolvesoftware.com
Page 25 of 34
Executive Summary
This Statement of Work focuses on the migration, upgrade, and deployment of the current Production Environment from
the customer’s on-premises environment to Avolve’s SaaS Infrastructure to 9.3. It includes the overall time and cost
required to migrate the system including setup, testing, and initial support.
High Level Scope of Work
SETUP
This phase of the project will focus on the setup of the test and production environments in the Avolve SaaS cloud to version
9.3. The estimate for this phase is 12 weeks.
• Avolve shall prepare, for review and approval, a project plan, detailing specific tasks and responsibilities of the
parties, deliverables and milestones, dependencies, and dates for completion of the same (such plan, as approved
by Customer, the "Project Plan"). Avolve shall maintain the Project Plan for the duration of the project, with any
changes to the Project Plan subject to Customer's prior review and approval.
• Avolve shall provision the Test and Production Environments.
• Avolve requires access to the Customer’s ProjectDox Web Server to install and configure its ProjectDox Azure
• Migration tool used to copy and move plan review and log files for the environments. The migration tool will require
port 443 to be open to conduct this move.
DATA MIGRATION
• Avolve shall install and configure the ProjectDox Azure Migration tool for the on-premises test environment to
migrate the log files for the Test Environment.
o There is no file migration (Plan Review Drawings/Documents) of the UserFilesSource (UFS) or
UserFilesPublish (USP) for the Test environment.
• Avolve shall install and configure the ProjectDox Azure Migration tool for the on-premises Production
Environment at the same time for the Production Environment. This service will run in the background to transfer
the UserFilesSource (UFS) or UserFilesPublish (USP) as well as the log migration for production and continue to
keep the systems in sync.
• Avolve shall request a backup of any Avolve product databases and installation directories to be uploaded to a
provided encrypted OneDrive shared file server solution.
o The Customer is responsible for providing a copy of the requested databases and installation directories
to the OneDrive location.
o Avolve will provide installation directory to allow Customer to upload requested directories:
Page 26 of 34
§ ProjectDox Web Server
ü \ProjectDox
ü \ProjectDox.Web.UI
ü \ProjectDox.Web.API
ü \ProjectDox.Portal.Web.UI
ü \ProjectDox.Portal.Web.API
ü \ProjectDox.Permitting.Web.API
ü \PDSF\WFlowDllCache
ü \Program Files (x86)\Avolve
§ ProjectDox Application Server (all ProjectDox Services installation folders)
ü \Program Files (x86)\Avolve
§ ProjectDox Database Server (latest Full Backup of databases listed below)
ü ProjectDox Database
ü Portal Database
ü WorkflowPersistencestore
ü FTM
TEST ENVIRONMENT UPGRADE & CONFIGURATION
Completion of the infrastructure setup and initiation of the migration tasks will allow for the upgrade of the software to the
latest version of 9.3 and the reconfiguration of the integration endpoints within the Avolve SaaS Cloud by both Avolve
Software and the Customer.
A. Test Environment Avolve Tasks
• Avolve shall install the latest version of ProjectDox 9.3 software to the SaaS environment.
• Avolve shall restore a copy of Customer's 9.2 production database(s) to the new SaaS server environment.
• Avolve shall make necessary site configuration updates for the new SaaS environments.
• Avolve shall restore the ProjectDox integration in the Avolve SaaS cloud for communication to the permitting
system.
B. Test Environment Customer Tasks
• The Customer team shall be responsible for updating integration URLs/endpoints and completing any formula or
data recompiles as required (with Avolve providing details required for endpoint integration) to point to the
correct ProjectDox system for testing.
• The Customer team shall be responsible for ensuring communication to the permitting from the Avolve SaaS
cloud environment is permitted. The standard communication port is 443; however, this will be evaluated with
Page 27 of 34
the Customer and Avolve teams to determine if any additional port or requirements are needed upon setup of
the environment.
• Customer shall be responsible for assisting with setup post the upgrade to 9.3. This includes:
o Identification and update of persons that perform stamping actions to be added to Stampers group
within each project for each project template in the system.
o Identification and update of project administrators per project template.
o Identification and update of users into the limited administrators in the project template.
o Identification and update of the maximum file height and width of files submitted to Customer and
applied to each stamp template in ProjectDox.
C. Training
New features training will be provided via video for version 9.3 to allow the project team and general users access to see
the new features. The video will be available for Customer to review at any time.
D. UAT (User Acceptance Testing)
The Customer is responsible for the testing of the updated system and for reporting product issues to the Avolve project
team. The UAT of the application will be scheduled to be completed within 10 business days. Customer is expected to
organize resources to meet this schedule to keep the project on time and on budget allowing the Customer to receive the
benefits of the new application. As issues are reported, Avolve will review and provide resolutions as quickly as possible
for any identified issues and allow Customer to retest (with such 10-business day period reasonably extended to allow such
retesting), and ultimately upon validation of no critical issues (or as otherwise agreed to by both Avolve and Customer), to
authorize the project to move to the "Launch" phase.
E. Launch
The Customer's acceptance of UAT will complete this phase of the project with the full delivery of a functional development
environment with integration to the permitting system. Initiation for coordination of the upgrade of the Production system
will begin.
SAAS PRODUCTION SYSTEM LAUNCH
A. SaaS Production Upgrade & Migration
The Avolve Software team will have previously set up the infrastructure for the production environment and performed most
of the file migration for production to allow for the cutover from the on-premises to Avolve SaaS Cloud migration to occur.
The on-premises production system will be placed in maintenance mode and allow the final preparations, data transfers
and upgrade for the Avolve SaaS Production Environment to be conducted, including all configuration updates. After the
final data cutover, the customer will conduct a final end-to-end test leading into final launch/go-live. The customer should
expect 1-2 days of downtime for their production environment during the work week.
Customer Tasks
• The Customer shall provide new backups of the production system databases for the Avolve team to restore
to the SaaS environment for the production cutover.
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• The Customer team shall be responsible for updating integration URLs/endpoints and completing any
formula or data recompiles as required (with Avolve providing details required for endpoint integration) to
point to the correct ProjectDox system for testing.
• The customer is responsible for redirecting the existing on-premises URL DNS for the production site to point
to the new Avolve SaaS URL and disabling of the on-premises environment.
Avolve Tasks
• Avolve shall restore the provided database backups into the new SaaS environment.
• Avolve shall update configurations to match the new server environment for SaaS.
• Avolve shall restore integration endpoints to the permitting system.
• Avolve shall configure the Production Environment with setup from the Test Environment:
o Update of Users into Stampers group per Project Template
o Update of Min/Max settings for stamps
o Report Access
o Identification of PA’s per Project Template
o Identification of LA’s per Project Template
• ProjectDox File Migration tool will be disabled/uninstalled on both the on-premises web server and the Avolve
SaaS file server upon completion of the permission migration process.
B. UAT
The Avolve team will turn the system over to the customer post the upgrade and migration of production to allow the
Customer team to conduct testing of the production environment. Upon acceptance of the upgrade by the Customer,
maintenance mode will be removed to open the site up to the public.
C. Launch/Project Completion
The Avolve project manager will be engaged to assist the customer with any product-related errors or questions about the
software for Iden post-go-live. After the 30 day go-live period, should product issues remain the Avolve project team shall
stay engaged to assist until resolution to said items is provided or agreement is made between the Customer and Avolve
for the transition from Avolve’s project team to Avolve’s support team, whichever may come first.
• Go-Live
• Transition to Support
Page 29 of 34
ACCEPTANCE PROCESS
There will be Key Deliverables, as identified in the Project Activities/Deliverable Payment Schedule, which will be subject
to acceptance by the Customer ("Acceptance"). Upon completion of each Key Deliverable, Avolve will request from the
Customer a written response within five (5) business days after receipt thereof. Notwithstanding the foregoing or anything
to the contrary in the Purchase Agreement, all other Deliverables provided under this Statement of Work shall be deemed
to have been accepted by the Customer upon delivery. If Customer does not approve, reasons for rejection must be clearly
noted. Avolve will then work with the Customer to agree on getting approval. The Customer shall be deemed to accept any
such Key Deliverable which the Customer does not accept or reject within such period. This acceptance will initiate the
invoice of the applicable milestone.
PROJECT ASSUMPTIONS AND CAVEATS
1. Avolve will have full access to all Project team members from the customer as needed to complete the successful
implementation and roll out of ProjectDox. This access may require the team members of the customer to dedicate
specific time to specific detailed tasks within the Project Plan. Team member tasks will be more clearly defined during
the kickoff and planning sessions and documented in the Project Plan.
2. Customer and its third parties and/or subcontractors will fulfill any hardware/software requirements, as identified to
allow communication between Avolve Software and the Customer’s permitting system in a timely fashion to keep the
Project Plan on schedule.
3. Customer and its third parties and/or subcontractors will fulfill the hardware and network requirements, as outlined in
the ProjectDox/OAS Implementation Guide (a standard end user document that accompanies each version of the
Software) in a timely fashion to keep the Project Plan on schedule.
4. Unless explicitly stated in this SOW, the replacement of the servers for the Customer environment and related
professional services for installation are not considered in this scope of work. Should the customer wish to replace
servers in the existing environments, virtual or otherwise a change order to acquire the necessary additional
professional services is required.
5. Delays/schedule Changes: This best approach package to implementation relies on partnership with the jurisdiction to
achieve desired go-live goals. Should either party cause or contribute to the delay of any deliverable/milestone relative
to the agreed upon Project Plan schedule, the other party may issue a Change Request(s)/Work Order (s) to denote
said change of schedule and any reasonable incremental costs incurred by such party arising from the delay. Once
approved by the parties, the Change Request/Work Order shall be signed by both Avolve and Customer, with issuance
of payment for any additional costs as noted within said Change Request/Work Order to occur as set forth in such
Change Request/Work Order.
6. Scope Changes: Should the Customer request a change in the scope of work for the project, Avolve shall issue a
Change Request(s)/Work Order to denote the change in scope (and any associated impacts to schedule or change to
project fees). Once approved by the parties, the Change Request/Work Order shall be signed by both Avolve and
Customer, with issuance of payment or credit (as applicable) for any change to project fees as noted within said Change
Request/Work Order to occur as set forth in such Change Request/Work Order.
Page 30 of 34
7. Customer may not cancel or reschedule requests for the upgrade/migration and/or instructor-led training within 72
hours of the scheduled event without Avolve’s written consent. Cancellations approved within 72 hours may result in
a 20% cancellation fee on the total services for the project.
8. All parties will reasonably prioritize their efforts to meet the Project Plan schedule to achieve a rapid roll out model. It
is understood by all parties that multiple tasks may be in process at one time and Avolve may have more than one
Professional Services team member working on the project at one time.
9. Customer will assign a project manager for management of their own resources, and/or third parties retained by
Customer, to collaborate with Avolve’s project manager. Customer subject matter experts and applicable users will be
accessible and available in a timely fashion, and for adequate and reasonable durations as set forth in the Project Plan.
Avolve will make sure that scheduling of meetings are adequately in advance of these resource allocations.
10. Any optional items chosen in the Purchase Agreement/Sales Order are not included here and would require a
modification to this Statement of Work.
11. Avolve and Customer agree to cooperate in good faith to complete the Services and Deliverables in a timely and
efficient manner.
12. A list of decommissioned features and integration touch points associated to the upgrade to ProjectDox 9.3 is available
for review upon request. The Customer assumes responsibility for reviewing and notifying the appropriate internal and
third-party persons about said changes.
13. Formatting, data and/or alterations to customized reports are not covered under this Statement of Work unless explicitly
identified in the scope of work.
14. Workflow, Project template, and/or Report enhancements are not covered under this Statement of Work unless
explicitly identified in the scope of work.
15. In the event Customer, in its discretion, suspends the project for 4 consecutive weeks, Avolve may reassign its project
resources to other projects. Upon Customer's request to re-commence the project, Avolve will not guarantee that the
same project personnel will be available to re-engage and requires a minimum of 4 weeks’ written notice from Customer
of intent to restart the project. During this notice period, Avolve will meet with Customer to update the Project Plan and
assign Avolve project resources. Avolve will then provide the Customer with the proposed updated Project Plan, as
well as any reasonable costs required to restart the project. The project will only restart upon the parties written mutual
agreement on the Project Plan and any restart costs.
CHANGE CONTROL PROCESS
The “Change Control Process” is that process which shall govern changes to the scope of the Project during the life of the
Project. The Change Control Process will apply to new components and to enhancements of existing components. The
Change Control Process will commence at the start of the Project and will continue throughout the Project's duration.
Additional procedures and responsibilities may be outlined by the Project Manager identified on the signature page to the
Agreement and will be included in the Project Plan if mutually accepted.
Under the Change Control Process, a written “Change Request” (attached) will be the vehicle for communicating any
desired changes to the Project. It will describe the proposed change; the reason for the change and the effect the change
may have on the Project. The Project Manager of the requesting party will submit a written Change Request to the Project
Manager for the other parties.
Page 31 of 34
All parties must sign the approval portion of the Change Request to authorize the implementation of any change that affects
the Project’s scope, schedule, or price. Furthermore, any such changes that affect the scope of this SOW, schedule or price
will require an amendment to the SOW and/or any other part of the Purchase Agreement.
PRICING, TRAVEL AND EXPENSE
Pricing and payment terms are as set forth in Purchase Agreement/Sales Order.
• Professional Service hours will be invoiced monthly as time and materials based on the rate for the applicable
resources.
• No Travel and Expenses are estimated for this project. If onsite work is requested by the customer it will be
invoiced as incurred for trips to the Customer offices. The Customer will only be invoiced for actual incurred
expenses.
PROJECT ACTIVITIES / DELIVERABLES PAYMENT SCHEDULE
This delivery and payment schedule is subject to change based on discussions to occur post the kick-off of the project,
provided that both the Customer and Avolve agree to the modifications in writing pursuant to the Change Control
Process. This scope of work is based on a 12-week implementation schedule.
Week Phase Deliverable Acceptance Criteria
1-4 Setup SaaS Test Environment
• Project Kick Off Meeting
• Project Plan
• Deliver Functional SaaS Test System
Customer Acceptance
5-7 UAT SaaS Test Environment UAT issues resolved Customer Acceptance
8 Go Live Go Live Preparations
9-11 Go Live
• Deliver Functional SaaS Production 9.3 System
• Production Environment available for Customer use
• Warranty Period
12 Go Live • Transition to Support
• Project Complete Customer Acceptance
CHANGE CONTROL PROCESS
The “Change Control Process” is that process which shall govern changes to the scope of the Project during the life of the
Project. The Change Control Process will apply to new components and to enhancements of existing components. The
Change Control Process will commence at the start of the Project and will continue throughout the Project's duration.
Additional procedures and responsibilities may be outlined by the Project Manager identified on the signature page to the
Agreement and will be included in the Project Plan if mutually accepted.
Under the Change Control Process, a written “Change Request” (attached) will be the vehicle for communicating any
desired changes to the Project. It will describe the proposed change; the reason for the change and the effect the change
Page 32 of 34
may have on the Project. The Project Manager of the requesting party will submit a written Change Request to the Project
Manager for the other parties.
All parties must sign the approval portion of the Change Request to authorize the implementation of any change that affects
the Project’s scope, schedule, or price. Furthermore, any such changes that affect the scope of this SOW, schedule or price
will require an amendment to the SOW and/or any other part of the Purchase Agreement.
STATEMENT OF WORK ACCEPTANCE
Once fully executed, this document will become the Statement of Work for the Project defined in this document. Avolve
and Customer’s signatures below authorizes Avolve to begin the services described above and indicates Customer’s
agreement to pay the invoices associated with these services delivered as described.
AUTHORIZED SIGNATURES
Avolve Software Corporation Eden Prairie, MN
By: By:
Name: Name:
Title: Title:
Date: Date:
Page 33 of 34
Exhibit – Change Request Template
Page 34 of 34
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Consent Calendar
Item Number: VIII.T.
Department: Information Technology
ITEM DESCRIPTION
Declare obsolete computer equipment as surplus.
REQUESTED ACTION
Move to: Declare obsolete equipment as surplus and authorize the City Manager to dispose of
property to manage end of life computers, monitors and electronics using Minnesota
Computer’s services and the State of Minnesota as authorized under City Code Section 2.86,
Subd. 3.
SUMMARY
The City has a surplus of obsolete computer equipment. The equipment in the attached list is
of no use and will be recycled. PC’s for People, based in St. Paul MN, will pick up computer
equipment for recycling and disposal. Based on items in this list, we do not anticipate any
charges for removal. For disposal of certain types of equipment, the city may be charged a
nominal fee.
All equipment will be disposed of as authorized by City Code Section 2.86, Subd. 3.
ATTACHMENTS
List of surplus equipment.
Asset Type Manufacturer Model Serial Number
Tablet Apple iPad F9FZJ613MDG1
Tablet Apple iPad GG7XXJTMJF88
Laptop HP Pro Book 440 G6 5CD9165V6Y
Laptop HP Elitebook X360 1030 G4 5CD021G26N
Laptop HP Eltebook x360 1030 G4 5CD0288Q7G
Laptop HP ProBook 440 G6 5CD951CXHX
Laptop HP ProBook 440 G6 5CD951CXJC
Laptop HP ProBook 440 G6 5CD951CXJF
Laptop HP ProBook 440 G9 5CD3107HP3
Laptop HP ProBook 440 G6 5CD951CWN5
Laptop HP ProBook 440 G6 3T395001G6
Tablet Apple iPad DMPXNJK9JF88
Tablet Apple iPad DMPXF4WSJF88
Tablet Apple iPad F9GZKD9FMDG1
Tablet Apple iPad F9FTX0J0HP61
Tablet Apple iPad DMPTPNSMHLJK
Tablet Apple iPad DMPXNP0XJF88
Tablet Apple iPad DMPXMS1DJF88
Tablet Apple iPad F9FTX0K6HP61
Tablet Apple iPad F9FZ8DEXMDG1
Tablet Apple iPad DMPXF509JF88
Tablet Apple iPad DMPTPQJZHLJK
Tablet Apple iPad DMQWJ0BZJF88
Tablet Apple iPad DMPYTJXJJF88
Tablet Apple iPad DMPXMMBBJF88
Tablet Apple iPad DMPXMHF6JF88
Tablet Apple iPad DMPZM3TEMDG1
Printer HP 402dne PHB5F04266
Scanner Canon DR-5010C DD302449
Phone Mitel 5312 IP AVAHF6138
Phone Mitel 5330 IP FSADA7707
Phone Mitel 5330 IP FSAJG3760
Monitor Dell E2216H CN-OJF44Y-FCC00-7BF-AJ9U-A02
Tablet Apple iPad DMPZM8DFMDG1
Monitor ViewSonic VG2847Smh U4Z163240405
Monitor ViewSonic VG2732m-LED SMM122020561
Monitor ViewSonic VG2436WM-LED S5D111400638
Monitor ViewSonic VX2770SMH-LED TAF142847436
Monitor ViewSonic VG2732m-LED SMM122620730
Monitor ViewSonic VG2436WM-LED S5D120130803
Monitor ViewSonic VX2770SMH-LED TAF142847435
PC HP EliteDesk 800 G5 SFF MXL9422Y47
PC HP EliteDesk 800 G5 SFF MXL9422Y45
PC HP EliteDesk 800 G5 SFF MXL9482X3N
PC HP EliteDesk 800 G5 SFF MXL9412XTR
PC HP EliteDesk 800 G5 SFF MXL9422Y3V
PC HP EliteDesk 800 G5 SFF MXL9422Y41
PC HP EliteDesk 800 G5 SFF MXL9482X3S
City Council Agenda Cover Memo
Date:
Section:
Jan. 7, 2025
Consent Calendar
Item Number: VIII.U.
Department: Police, Chief Matt Sackett
ITEM DESCRIPTION
Approval of 2025 Towing Services Agreement
REQUESTED ACTION
Move to: Approve renewal of the towing services agreement between the City of Eden Prairie
and Allen’s Service Inc, DBA Matt’s Auto Service.
SUMMARY
For 59 years, Matt’s Auto Service has been the official towing agency for the City of Eden
Prairie. Matt’s Auto Service has consistently provided the City with quality service. Matt’s Auto
Service provides towing/impoundment services for several other local police departments. This
is a renewal of the 2024 agreement.
ATTACHMENTS
Agreement
1
2025
AGREEMENT FOR TOWING SERVICES
THIS AGREEMENT, entered into this 7th day of January, 2025, between the City
of Eden Prairie, 8080 Mitchell Road, Eden Prairie, MN 55344 (“City”), and Allen’s Service
Inc. DBA Matt’s Auto Service, 6283 Industrial Drive, Eden Prairie, MN 55344
(“Contractor”).
In consideration of the mutual covenants contained herein, the City and Contractor
agree as follows:
1. Contractor’s Services. The Contractor agrees to provide all services
required by the City for towing of “vehicles,” as that term is defined in Minn. Stat. §
169.011, Subd. 92. These services shall be provided in accordance with the terms of this
Agreement. The Contractor shall furnish the equipment, personnel, supplies, and facilities
sufficient to fulfill all the terms of this Agreement.
2. Personnel. All drivers provided for the towing of vehicles shall be checked
for driver’s license and warrants by the City of Eden Prairie Police Department
(hereinafter, the “Police Department”) prior to their assignment. Contractor agrees to train
all drivers in the proper towing of vehicles containing hazardous materials in accordance
with federal and state laws.
3. Storage Facility. The Contractor shall provide a storage facility for towed
vehicles which shall be fenced and locked in a secure manner. The facility shall have space
for no fewer than 150 vehicles and shall be located within one mile of the City limits.
4. Operation. No vehicle shall be towed under this Agreement without
specific authorization from an employee or agent of the City. All vehicles shall be towed,
not driven (except when authorized) without damage to the vehicles, to the storage facility.
Contractor shall maintain and provide a telephone answering service 24 hours a day for the
purpose of receiving requests for service pursuant to this Agreement, and provide and
maintain mobile radio service with all towing units.
5. Notification of Owner. Upon the deposit of a towed vehicle in the storage
facility, the Contractor shall follow MN State Statute notification requirements listed in
State Statute 168B.06. A record of this notice shall be retained by the Contractor.
6. Release. No vehicle shall be released without proper proof of ownership.
Vehicles ordered held by the Police Department (“Police Hold”) shall not be released
without written authorization from the Police Department. Vehicles not kept on a Police
Hold shall be released by the Contractor after obtaining proper proof of ownership and
proof of current insurance coverage if the vehicle is to be driven out of the storage facility.
The Contractor reserves the right to specify the manner of payment for all charges and fees.
The Contractor agrees to supply personnel and reasonable hours of operation for the release
of vehicles. Minimum hours shall be 8:00 a.m. to 4:30 p.m. Monday through Friday; 11:00
2
a.m. to 12:00 p.m. Saturdays, Sundays, and holidays. Contractor agrees to provide
emergency service beyond those hours at the request of the Police Department.
7. Towing and Storage Charges. The 24-hour towing rate schedule for the
term of this Agreement for City of Eden Prairie impounded vehicles is:
TOWING RATES
Impounded vehicles $150.00
Trailering impounded vehicles (additional) $5 minimum
Accidents $175.00*
Lowboy & Tractor service $250/hour minimum
Dollies (Additional) $25.00/45.00
Winching (Additional) $45 small truck
$500 big truck*
Semi truck tractors and trailers $500.00 per hour*
On-scene additional labor charges $50.00/hour minimum
*additional labor charges may be imposed depending on the specific equipment or labor
needed at the scene.
STORAGE RATES
Cars and pickup trucks $35.00/day
Two wheel motor vehicles,
mopeds, ATVs, and snowmobiles $45.00/day
Inside storage $55.00/day
Tractor-trailers, large trucks $65.00-75.00/day
Note: (1) Vehicles not able to be towed by conventional means due to unusual factory
or after-market equipment installed will be towed at the lowboy and tractor
service rate plus additional labor charges which the Contractor must justify.
Note: (2) Additional labor charges may include, but are not limited to, unlocking
vehicles, disconnecting transmission linkages or driveshafts, unusual road
clean up, snow shoveling, any additional equipment needed, and vehicles
located off the main roadways. Labor charges must be justified by the
Contractor.
All towing or storage charges shall be the responsibility of the vehicle owner, except that
(a) public safety vehicles requiring towing within the City shall be towed without charge
to the City, (b) vehicles towed and/or stored in error (at the request of the City) shall be
returned to the owner at no charge, (c) Contractor may charge, in its discretion, a $25 fee
for vehicles impounded by the City and abandoned by the owner that require disposal at
the Contractor’s expense pursuant to paragraph 10 of this Agreement. Any such fees
3
charged by the Contractor shall be deducted from the administrative fees owed by the
Contractor pursuant to paragraph 9 of this Agreement.
8. Forfeited Vehicles. Vehicles towed and stored pursuant to
seizure/forfeiture under Minnesota Statutes §§ 609.531 to 609.5318 and § 169A.63 and
subsequently released to the registered owner or lien holder shall be towed and stored
pursuant to the following guidelines:
(a) Rates
(i) Vehicles released within 15 days of impound (0–15 days) shall be
charged the towing and storage fees outlined in paragraphs 6 and 7.
(ii) Vehicles released up to 60 days after impound (16–60 days) shall be
charged a $200.00 flat fee.
(iii) Vehicles released more than 60 days after impound (61+ days) shall
be charged a $200 flat fee plus $5 per day beginning on the 61st day.
(b) Notification
(i) If the registered owner or lienholder collects the vehicle within 4
days of the date of release of the hold, the Contractor shall charge no
additional storage rates beyond those outlined in (a)(i)–(iii), above.
(ii) If the registered owner or lienholder fails to collect the vehicle
within 2 days of the date of release of the hold, the Contractor shall send
notification to the registered owner or lienholder via certified mail to collect
the vehicle. If the registered owner or lienholder does not collect the vehicle
within 4 days from the date the Contractor mailed the notification, the
Contractor shall charge the applicable storage rate outlined in paragraph 7,
beginning on the 5th day after the notification was mailed.
(iii) If the Contractor is required to send notice by certified mail, the
Contractor shall also charge to the registered owner or lienholder $30.00 to
cover staff time and materials.
Release of such vehicles shall be governed by Minnesota Statutes §§ 609.531 to 609.5318,
§ 169A.42, and § 169A.63. Any storage or towing fees paid to the Contractor by the
registered owner or lien holder which have already been paid by the City shall be
reimbursed to the City by the Contractor.
9. Transfer to Long-Term Storage Facility. At the City’s request, the
Contractor agrees to transport vehicles from its facility to a long-term storage facility
designated by the City. The City agrees to pay to the Contractor $115 for each vehicle
transported by the Contractor to the long-term storage facility.
4
10. Records and Reports. The Contractor shall prepare an annual report of all
vehicles towed, stored, released, and still held by the Contractor in a form acceptable to the
City (the “Annual Towing Report”). The Annual Towing Report shall include the reasons
why, if any, vehicles towed have not been released. The Contractor shall file the Annual
Towing Report with the Police Department on or before January 31 of each year for the
preceding twelve-month period. All records of services provided by the Contractor
pursuant to this Agreement shall be available for inspection by the City upon request.
11. Administrative Fees. The Contractor agrees to pay the City $3.00 for
clerical and administrative expenses for each vehicle referenced in the Annual Towing
Report filed with the Police Department. The Contractor shall pay these fees annually at
the same time that the Contractor files the Annual Towing Report as provided in paragraph
10. Vehicles not claimed and destroyed by the Contractor will be exempt from the
administrative fee.
12. Sales and/or Disposal. When the total of all charges for towing, storage,
and other charges equals or exceeds the value of the vehicle impounded, the Contractor
shall, with the permission of the Chief of Police of the Police Department, sell the vehicle
at a sheriff’s sale or otherwise dispose of the vehicle by lawful means. The Chief of Police
may authorize the lawful sale of other vehicles when so requested by the Contractor after
proper notification has been made to the registered owner. The Contractor shall report all
transactions of sale or disposal, including the proceeds received, in the Annual Towing
Report. The Contractor shall keep records and prepare an annual summary report by
January 31, 2026, of all losses and profits from the sale or disposal of vehicles towed
pursuant to this Agreement.
13. Liability. The Contractor shall be responsible for the loss of, or damage to,
any vehicle, equipment thereon, and contents therein due to the fault of the Contractor or
his agent, from the time the Contractor, its employees or agents take custody of the vehicle,
including by signing the receipt for the vehicle, by hooking or hoisting the vehicle, or by
any other means. The Contractor shall be responsible for the safekeeping of personal
property within or on the vehicle as identified on the vehicle impound form.
14. Indemnification. The Contractor shall indemnify, hold harmless, and
defend the City, its employees, and agents from and against all claims, damages, losses,
and expenses, including attorneys’ fees, which the City may suffer or for which it may be
held liable because of bodily injury, including death, or damage to property, including loss
of use, arising out of any act or omission of the Contractor, its employees, agents, or
subcontractors in the performance of this Agreement.
15. Insurance. The Contractor shall obtain and maintain liability insurance for
coverage of not less than the following amounts:
Hazardous Load As required by state and federal law
5
Worker’s Compensation Statutory Limits
Employer’s Liability $500,000 each accident
$500,000 disease policy limit
$500,000 disease each employee
Commercial General Liability $1,000,000 each occurrence
$2,000,000 general aggregate
$2,000,000 Products – Completed
Operations Aggregate
$1,000,000 personal and advertising
injury
$10,000 medical expense
Automobile Liability $1,000,000 combined single limit
each accident (shall include coverage
for all hired, scheduled, and non-
owned autos)
Umbrella or Excess Liability $2,000,000
Motor Cargo Coverage $200,000/$1,000 deductible
The insurance shall cover all operations under this Agreement, whether undertaken
by the Contractor, subcontractors, or anyone employed or retained by them. Coverage for
bodily injury and property damage shall be written under comprehensive general and
comprehensive automobile liability policy forms, including coverage for all owned, hired,
and non-owned motor vehicles. The insurance shall also cover the indemnification liability
set forth in paragraph 14. All insurance policies required by this paragraph shall include a
provision stating that the policy may not be canceled, terminated, or reduced except upon
thirty (30) days written notice to the City.
The insurance company shall deliver to the City certificates of all required
insurance on a form provided by the City, signed by an authorized representative. The
representative shall have in effect errors and omissions coverage in limits of not less than
$100,000 per occurrence and $300,000 aggregate.
16. Non-Discrimination. The Contractor agrees during the life of this
Agreement not to discriminate against any employee, applicant for employment, or other
individual because of race, color, sex, age, creed, national origin, or any other basis
prohibited by federal, state, or local laws. The Contractor will include a similar provision
in all subcontracts entered into for performance of this Agreement.
17. Subcontractors. The Contractor shall not subcontract all or any portion of
this Agreement without the prior written approval of the City, except for assistance in
6
emergency or unforeseen circumstances. All subcontractors shall be bound by and covered
by all terms of this Agreement.
18. Agreement Period. This Agreement shall be effective as of January 1, 2025,
and terminate on January 15, 2026 or upon commencement of a renewal of this Agreement,
whichever first occurs. This Agreement may be renewed from year to year on the same
terms and conditions upon the mutual written consent of the City and the Contractor. This
Agreement may also be terminated by either party upon fifteen (15) days written notice if
the other fails to perform in accordance with the terms of this Agreement through no fault
of the terminating party.
19. Independent Contractor. At all times and for all purposes hereunder, the
Contractor is an independent contractor and not an employee of the City. No statement
herein shall be construed so as to find the Contractor an employee of the City.
20. Notices. Any notice required or permitted to be given by any party upon
the other is given in accordance with this Agreement as follows: (1) if it is directed to the
City, by delivering it personally to an officer of the City; (2) if it is directed to the
Contractor, by delivering it personally to an officer of the Contractor; (3) if mailed in a
sealed wrapper by United States registered or certified mail, return receipt requested,
postage prepaid; (4) if sent via email, followed by deposit in the U.S. mail, but failure to
follow the email with mailed notice does not negate the validity of the emailed notice; or
(5) if deposited cost paid with a nationally recognized, reputable overnight courier,
properly addressed as follows:
If to the City: City of Eden Prairie
8080 Mitchell Road
Eden Prairie, MN 55344
Attn: Matt Sackett, Chief of Police
Email: msackett@edenprairie.org
If to Contractor: Allen’s Service, Inc. DBA
Matt’s Auto Service
6283 Industrial Drive
Eden Prairie, MN 55346
Attn: Julie Wagner, Office Manager
Email: julie.mattsauto@gmail.com
Notices shall be deemed effective on the earlier of the date of receipt or the date of deposit
as aforesaid, provided, however, that if notice is given by deposit, that the time for response
to any notice by the other party shall commence to run one business day after any such
deposit. Any party may change its address for the service of notice by giving written notice
of such change to the other party, in any manner above specified, 10 days prior to the
effective date of such change.
7
22. Compliance with Laws. In providing services pursuant to this Agreement,
the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to
the performance of this Agreement. Any violation shall constitute a material breach of this
Agreement and entitle the City to terminate this Agreement.
22. Audit. The books, records, documents, and accounting procedures and
practices of the Contractor or other parties relevant to this Agreement are subject to
examination by the City and either the Legislative Auditor or the State Auditor as
appropriate.
23. Payment to Subcontractors. The Contractor shall pay any subcontractor
within ten (10) days of the Contractor’s receipt of payment from the City for undisputed
services provided by the subcontractor. The Contractor shall pay interest of one and one-
half percent (1½%) per month or any part of a month to a subcontractor on any undisputed
amount not paid on time to the subcontractor. The minimum monthly interest penalty
payment for an unpaid balance of $100.00 or more is $10.00. For an unpaid balance of
less than $100.00, the Contractor shall pay the actual amount due to the subcontractor.
24. Data Practices Act Compliance. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (“Data Practices Act”). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by the Contractor in performing any of the functions of the City during performance of this
Agreement is subject to the requirements of the Data Practice Act and the Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language.
25. Final Payment. The City may withhold from any final payment due the
Contractor such amounts as are incurred or expended by the City on account of the
termination of the Agreement.
26. Agreement Review. The Contractor reserves the right to renegotiate
certain fees should fuel prices rise significantly during the term of this Agreement.
27. Whole Agreement. This Agreement embodies the entire agreement
between the parties including all prior understanding and agreements, and may not be
modified, except in writing, signed by all parties.
8
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Payment of Claims
Item Number: X.
Department: Administration / Finance
ITEM DESCRIPTION
Payment of Claims
REQUESTED ACTION
Move to approve the payment of claims as submitted (roll call vote).
SUMMARY
Checks 313738-314739
Wire Transfers 10881-10949
ATTACHMENTS
Check Register
Check Summary
Department Amount Department Amount
000 General 54,034 308 E-911 119
100 City Manager (2) 309 DWI Forfeiture 26
101 Legislative 1,947 315 Economic Development 1,645,621
102 Legal Counsel 63,686 502 Park Development 200,675
110 City Clerk 968 509 CIP Fund 422,022
111 Customer Service 2,526 513 CIP Pavement Management 657,415
112 Human Resources 15 526 Transportation Fund 1,046,598
113 Communications 11,449 528 Shady Oak Rd-CR 61 North 9,788
114 Benefits & Training 16,605 445 Cable PEG 690
130 Assessing 37 539 2020 Improvement Projects 35,427
131 Finance 1,415 541 Dell Rd (Crestwood to CSAH 61)66,540
136 Public Safety Communications 1,883 543 Police Remodel 91,895
137 Economic Development 344 544 Shady Oak (FCD to Valley View)43,408
138 Community Development Admin.283 804 100 Year History 0
151 Park Maintenance 104,753 Total Capital Project Fund 4,220,222
153 Organized Athletics 208
154 Community Center 54,682 601 Prairie Village Liquor 324,266
156 Youth Programs 31,127 602 Den Road Liquor 648,903
158 Senior Center 13,288 603 Prairie View Liquor 376,989
159 Recreation Administration 6,161 605 Den Road Building 15,980
162 Arts 846 701 Water Enterprise Fund 1,221,758
163 Outdoor Center 746 702 Wastewater Enterprise Fund 481,789
168 Arts Center 1,495 703 Stormwater Enterprise Fund 161,558
180 Police Sworn 440,547 Total Enterprise Fund 3,231,243
184 Fire 21,634
186 Inspections 1,615 316 WAFTA 429
200 Engineering 18,044 802 494 Commuter Services 98,278
201 Street Maintenance 156,487 806 SAC Agency Fund 9,940
202 Street Lighting 81,190 807 Benefits Fund 1,106,906
Total General Fund 1,088,012 812 Fleet Internal Service 168,346
813 IT Internal Service 194,473
301 CDBG 9,583 814 Facilities Capital ISF 159,280
303 Cemetery Operation 7,386 815 Facilities Operating ISF 146,605
312 Recycle Rebate 13,155 816 Facilities City Center ISF 267,674
Total Special Revenue Fund 30,123 817 Facilities Comm. Center ISF 338,652
818 Dental Insurance 28,850
437 G.O. Perm. Improv. 2010A 94,803 820 Fencing Consortium 1,118
440 GO Perm Impr Ref Bonds 2011D 180,509 809 Investment Fund 19,120
441 2012A G.O. Refunding Bonds 897,591 999 Holding 2,311
442 2012B G.O. Refund Capital Impr 328,843 Total Internal Svc/Agency Fund 2,541,983
Total Debt Service Fund 1,501,746
Report Total 12,613,329
CHECK SUMMARY REPORT FOR CITY OF EDEN PRAIRIE
1/7/2025
Vendor Name Amount Account Description Business Unit Comments
U S BANK 1,501,746 Principal and Interest Debt Funds Debt Payment
NEW LOOK CONTRACTING INC 956,137 Improvement Contracts Transportation Fund Franlo/Eden Prairie Ctr Dr Intersection Improvements
NORTHWEST ASPHALT 633,168 Improvement Contracts CIP Pavement Management PCD Pavement Rehabilitation
METROPOLITAN COUNCIL 396,352 MCES User Fee Wastewater Collection Wastewater Svc Fee Jan 2025
PARAVEL 387,848 TIF Payment TIF_Paravel/Castle Ridge 2nd Half TIF Payment
HEALTHPARTNERS 369,079 Insurance Health and Benefits Dec 2024 Premium
EDEN PRAIRIE SCHOOL 368,500 School Liaison General Fund Refund Double Payment
TP ELEVATE LLC 337,676 TIF Payment TIF-Elevate Apts 2nd Half TIF Payment
UKG INC 315,912 Taxes Withheld Health and Benefits Payroll Taxes PR Ending 11.15.24
EP CONSOLIDATED PROPERTIES LLC 303,987 TIF Payment TIF-Eden Shores Senior Housing 2nd Half TIF Payment
U S BANK 262,615 Principal and Interest Water Capital Debt Payment
PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 233,890 PERA Health and Benefits PERA PR Ending 11.15.24
XCEL ENERGY 219,766 Electric Various Funds Electric Bills
CASCADE AT TOWN CENTER 195,258 TIF Payment TIF-Lincoln Parc Apts 2nd Half TIF Payment
GOODMANSON CONSTRUCTION 185,064 OCS-Other Contracted Services Park Acquisition & Development Miller Park Court Facility
BITUMINOUS ROADWAYS INC 160,821 Improvement Contracts Water Capital Mount Curve Watermain Lining
MINNESOTA DEPT OF REVENUE 151,735 Sales Tax Payable Various Funds Sales Tax Nov 2024
NEW LINE MECHANICAL INC 148,580 OCS-Other Contracted Services Facilities Capital Fire 1 HVAC Upgrade
BITUMINOUS ROADWAYS INC 144,055 OCS-Other Contracted Services Capital Maint. & Reinvestment Parks Parking Lot Maintenance
WATERS SENIOR LIVING 132,973 TIF Payment TIF-Rolling Hills Sr Hsg 2nd Half TIF Payment
Kurilla Contracting Company 119,979 OCS-Other Contracted Services Capital Maint. & Reinvestment West Bluff Overlook Erosion
WINDSOR PLAZA LLC 113,796 TIF Payment TIF-Town Center-Windsor Plaza 2nd Half TIF Payment
XCEL ENERGY 109,426 Electric Various Funds Electric Bills
DEPARTMENT OF CORRECTIONS 106,750 OCS-Other Contracted Services Various Funds August and December 2024 Work Crew Services
KonectaEV 100,502 Machinery and Equipment City Hall (City Costs)DC Fast Charger Materials
SOUTHVIEW DESIGN 97,684 OCS-Other Contracted Services Economic Development Fund
SRF CONSULTING GROUP INC 97,509 Design & Engineering Various Funds
BS&A SOFTWARE 91,610 New Software Capital Maint. & Reinvestment
AMERICAN LIBERTY CONSTRUCTION, INC 80,640 Improvement Contracts Water Capital
BREAKTHRU BEVERAGE MN BEER LLC 68,526 Liquor Product Received Liquor Funds
WSB & ASSOCIATES INC 66,540 Design & Engineering Dell Rd (Crestwood to CSAH 61)
KEYS WELL DRILLING COMPANY 62,879 Improvement Contracts Water Capital
SJE INC 56,975 Improvement Contracts Wastewater Capital
MINGER CONSTRUCTION INC 56,810 Improvement Contracts Stormwater Capital
EXCEL LAWN & LANDSCAPE 51,931 OCS - Snow Removal Various Funds
JOHNSON BROTHERS LIQUOR CO 50,880 Liquor Product Received Liquor Funds
BKV GROUP 48,447 OCS - Other Contracted Services Police Remodel
VERMONT SYSTEMS, INC 47,956 Software Maintenance IT Operating
MINNESOTA DEPT OF HEALTH 47,227 Licenses, Taxes, Fees Utility Operations - General
MICHAEL BASICH INC 43,000 OCS - Other Contracted Services Capital Maint. & Reinvestment
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 42,177 Liquor Product Received Liquor Funds
SMSC ENTERPRISES 41,034 OCS - Other Contracted Services Various Funds
GREGERSON ROSOW JOHNSON & NILAN LTD 39,295 Legal Legal Council
LOGIS 38,885 Various IT Operating
MAGNEY CONSTRUCTION INC 37,843 Improvement Contracts Water Capital
BKV GROUP 36,017 OCS - Other Contracted Services Police Remodel
JOHNSON BROTHERS LIQUOR CO 35,828 Liquor Product Received Liquor Funds
PRAIRIE ELECTRIC COMPANY 34,310 Machinery and Equipment City Hall (City Costs)
EXCEL LAWN & LANDSCAPE 34,280 OCS - Snow Removal Various Funds
BREAKTHRU BEVERAGE MN BEER LLC 34,185 Liquor Product Received Liquor Funds
BREAKTHRU BEVERAGE MN BEER LLC 33,633 Liquor Product Received Liquor Funds
METROPOLITAN AIRPORTS COMMISSION 30,750 Other Rentals Flying Cloud Fields
BREAKTHRU BEVERAGE MN WINE & SPIRITS 30,543 Liquor Product Received Liquor Funds
EMPOWER 30,221 Deferred Compensation Health and Benefits
JOHNSON BROTHERS LIQUOR CO 30,044 Liquor Product Received Liquor Funds
HULS BROS TRUCKING INC 29,506 Lime Residual Removal Water Treatment
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 28,494 Liquor Product Received Liquor Funds
JOHNSON BROTHERS LIQUOR CO 28,426 Liquor Product Received Liquor Funds
NOW MICRO INC 28,050 Computers IT Operating
PEARSON BROTHERS INC 27,960 Sweeping Stormwater Non-Capital
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 27,487 Liquor Product Received Liquor Funds
ZIEGLER INC 26,958 Machinery and Equipment Street Maintenance
ELLIE MULTIFAMILY PROPERTY LLC 26,634 TIF Payment TIF-Ellie Apartments
DIVERSE BUILDING MAINTENANCE 25,642 Janitor Services Various Funds
BREAKTHRU BEVERAGE MN BEER LLC 25,215 Liquor Product Received Liquor Funds
DIVERSE BUILDING MAINTENANCE 25,139 Janitor Services Various Funds
BREAKTHRU BEVERAGE MN WINE & SPIRITS 24,946 Liquor Product Received Liquor Funds
DIVERSE BUILDING MAINTENANCE 24,864 Janitor Services Various Funds
NCR PAYMENT SOLUTIONS,PA, LLC 24,079 Credit Card/Bank Fees Liquor Funds
BRIDGEWATER BANK 23,977 TIF Payment TIF-Trail Point Ridge
CHECK REGISTER FOR CITY OF EDEN PRAIRIE
1/7/2025
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 23,794 Liquor Product Received Various Funds
WALL TRENDS INC 23,711 OCS - Buildings Various Funds
BRAUN INTERTEC CORPORATION 23,410 Testing Transportation Fund
GREGERSON ROSOW JOHNSON & NILAN LTD 23,342 Legal Legal Council
EGAN-MCKAY ELECTRICAL CONTRACTORS INC.22,921 OCS - Equipment/Vehicles Traffic Signals
SRF CONSULTING GROUP INC 22,715 Design & Engineering Various Funds
BRAUN INTERTEC CORPORATION 22,377 Testing PCD Pavement Rehabilitation
CENTERPOINT ENERGY 22,254 Gas General Community Center
BEAUDRY OIL & PROPANE 22,037 Motor Fuels Fleet Operating
TRAFFIC CONTROL CORPORATION 21,295 Improvement Contracts Transportation Fund
ADVANCED ENGINEERING & ENVIROMENTAL SERV 20,968 Process Control Services Various Funds
CAPITOL BEVERAGE SALES LP 20,668 Liquor Product Received Liquor Funds
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 20,459 Liquor Product Received Liquor Funds
MINNESOTA LIFE INSURANCE COMPANY 19,444 Life Insurance EE/ER Health and Benefits
BREAKTHRU BEVERAGE MN BEER LLC 19,340 Liquor Product Received Liquor Funds
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 19,280 Liquor Product Received Liquor Funds
CAPITOL BEVERAGE SALES LP 19,268 Liquor Product Received Liquor Funds
PFM ASSET MANAGEMENT LLC 19,120 Interest Investment Fund
JOHNSON BROTHERS LIQUOR CO 19,089 Liquor Product Received Liquor Funds
ICMA RETIREMENT TRUST-457 18,903 Deferred Compensation Health and Benefits
FIDO TECH LTD 18,900 Design & Engineering Water Capital
CENTERPOINT ENERGY 18,841 Gas General Community Center
JOHNSON BROTHERS LIQUOR CO 18,479 Liquor Product Received Liquor Funds
GRI EDEN PRAIRIE, LLC 18,412 Rent Prairie Village Liquor Store
PHILLIPS WINE AND SPIRITS INC 17,930 Liquor Product Received Liquor Funds
WALL TRENDS INC 16,835 OCS - Building Various Funds
U.S. BANK - I-494 PURCH. CARD 16,746 Various 494 Corridor Commission
PRAIRIEVIEW RETAIL LLC 16,698 Rent Prairie View Liquor Store
JOHNSON BROTHERS LIQUOR CO 16,587 Liquor Product Received Liquor Funds
WEX 16,524 Health Savings Account Health and Benefits
VERIZON WIRELESS 16,411 Data Plans IT Operating
SOUTHERN GLAZER'S WINE AND SPIRITS OF MN 16,179 Liquor Product Received Liquor Funds
WEX 16,122 Health Savings Account Health and Benefits
PAYCHEX 15,979 Full time Wages 494 Corridor Commission
PAYCHEX 15,979 Full time Wages 494 Corridor Commission
PAYCHEX 15,979 Full time Wages 494 Corridor Commission
STANTEC CONSULTING SERVICES INC 15,872 OCS - Other Contracted Services Park Acquisition & Development
ABM ONSITE SERVICES-MIDWEST 15,832 Janitor Services Various Funds
STANTEC CONSULTING SERVICES INC 15,713 Various Various Funds
PHILLIPS WINE AND SPIRITS INC 15,709 Liquor Product Received Liquor Funds
ITRON INC.15,461 Maintenance Contracts Water Metering
HULS BROS TRUCKING INC 15,358 Lime Residual Removal Water Treatment
WEX 15,240 Health Savings Account Health and Benefits
GRAYMONT 15,220 Chemicals Water Treatment
GRAYMONT 15,214 Chemicals Water Treatment
MAGNEY CONSTRUCTION INC 15,100 Improvement Contracts Water Capital
GRAYMONT 15,073 Chemicals Water Treatment
BKJ LAND COMPANY 14,801 Improvement Contracts Stormwater Capital
GRAYMONT 14,787 Chemicals Water Treatment
WINE MERCHANTS INC 13,821 Liquor Product Received Liquor Funds
HAWKINS INC 13,680 Chemicals Water Treatment
BREAKTHRU BEVERAGE MN WINE & SPIRITS 13,549 Liquor Product Received Liquor Funds
STREICHERS 13,504 Protective Clothing Police Sworn
ADVANCED ENGINEERING & ENVIROMENTAL SERV 13,464 Design & Engineering Water Capital
WALL TRENDS INC 13,275 OCS - Building Various Funds
ASPEN EQUIPMENT CO.13,217 Autos Fleet - Water
BADGER METER 12,882 Telephone Water Metering
CARD CONNECT 12,323 Credit Card/Bank Fees Various Funds
BREAKTHRU BEVERAGE MN BEER LLC 12,079 Liquor Product Received Liquor Funds
ARTISAN BEER COMPANY 12,016 Liquor Product Received Liquor Funds
SIR LINES-A-LOT 12,010 Contracted Striping Traffic Signs
CENTERPOINT ENERGY 11,800 Gas Various Funds
BEAUDRY OIL & PROPANE 11,793 Motor Fuels Fleet Operating
CAPITOL BEVERAGE SALES LP 11,385 Liquor Product Received Liquor Funds
CEDAR RIDGE LANDSCAPING 11,202 Improvement Projects 2020 Improvement Projects
PHILLIPS WINE AND SPIRITS INC 11,072 Liquor Product Received Liquor Funds
ST. PAUL PORT AUTHORITY 10,933 Deposits General Fund
STREICHERS 10,654 Protective Clothing Police Sworn
ARTISAN BEER COMPANY 10,569 Liquor Product Received Liquor Funds
BREAKTHRU BEVERAGE MN BEER LLC 10,558 Liquor Product Received Liquor Funds
WATER HEATERS ONLY LLC 10,466 R&M Supplies - Plumbing Ice Arena Maintenance
WATER HEATERS ONLY LLC 10,466 R&M Supplies - Plumbing General Community Center
BEAUDRY OIL & PROPANE 10,413 Motor Fuels Fleet Operating
ARTISAN BEER COMPANY 10,405 Liquor Product Received Liquor Funds
USTA NORTHERN 10,243 Instructor Service Recreation Sports
BEAUDRY OIL & PROPANE 10,226 Motor Fuels Fleet Operating
LHB INC 10,203 Deposits Economic Development Fund
CAPITOL BEVERAGE SALES LP 10,071 Liquor Product Received Liquor Funds
TWIN CITY HARDWARE 10,000 OCS - Other Contracted Services Facilities Capital
VAN PAPER COMPANY 9,989
VALLEY PAVING INC 9,882
METROPOLITAN COUNCIL 9,841
DODGE OF BURNSVILLE 9,777
MINNESOTA LIFE INSURANCE COMPANY 9,727
MADISON NATIONAL LIFE INSURANCE CO INC 9,633
CAPITOL BEVERAGE SALES LP 9,607
SRF CONSULTING GROUP INC 9,583
K&S HEATING AIR PLUMBING ELECTRIC INC 9,476
FASTENAL COMPANY 9,438
PHILLIPS WINE AND SPIRITS INC 9,415
HEALTHPARTNERS 9,311
CATALYST GRAPHICS INC 9,290
PRAIRIE ELECTRIC COMPANY 9,281
SHORT ELLIOTT HENDRICKSON INC 9,278
ARTISAN BEER COMPANY 9,036
MACQUEEN EQUIPMENT INC 9,032
HYDROCORP 9,008
BREAKTHRU BEVERAGE MN WINE & SPIRITS 8,915
INTEREUM INC 8,836
VAN PAPER COMPANY 8,771
KODIAK CUSTOM LETTERING 8,760
ARTISAN BEER COMPANY 8,612
INTEGRITY REMODELING & DESIGN GROUP LLC 8,583
VALLEY RICH CO INC 8,440
JSW EMBROIDERY & TACKLE TWILL 8,394
JSW EMBROIDERY & TACKLE TWILL 8,297
YOUNGSTEDTS COLLISION CENTER 8,268
HANSEN THORP PELLINEN OLSON 8,071
BREAKTHRU BEVERAGE MN WINE & SPIRITS 8,037
MACQUEEN EQUIPMENT INC 8,023
TOTAL MECHANICAL SERVICES 8,000
HEALTHPARTNERS 7,979
COREMARK METALS 7,798
GOODPOINT TECHNOLOGY INC 7,775
PAUSTIS & SONS COMPANY 7,552
CAPITOL BEVERAGE SALES LP 7,542
METRO SALES INCORPORATED*7,523
BPAS 7,515
YOUNGSTEDTS COLLISION CENTER 7,498
HOHENSTEINS INC 7,463
HOHENSTEINS INC 7,461
WINE MERCHANTS INC 7,448
SSI KEF SLB LLC 7,402
GRAYMONT 7,392
BARR ENGINEERING COMPANY 7,344
VERTEX UNMANNED SOLUTIONS 7,202
ADVANCED ENGINEERING & ENVIROMENTAL SERV 7,114
ELECTRIC PUMP LLC 7,000
K-TECH SPECIALTY COATINGS, INC 6,992
BREAKTHRU BEVERAGE MN WINE & SPIRITS 6,982
HOHENSTEINS INC 6,939
CHICO BAG 6,919
TRACKER 6,780
JOHNSON CONTROLS 6,722
TIGER PLUMBING HEATING AND AIR 6,702
LOCKRIDGE GRINDAL NAUEN PLLP 6,667
PHILLIPS WINE AND SPIRITS INC 6,626
VALLEY RICH CO INC 6,589
BRAUN INTERTEC CORPORATION 6,540
PHILLIPS WINE AND SPIRITS INC 6,470
BARR ENGINEERING COMPANY 6,458
CAPITOL BEVERAGE SALES LP 6,443
SOCCER SHOTS 6,435
JOHNSON FITNESS & WELLNESS 6,170
LYNDALE PLANT SERVICES 6,124
CATALYST GRAPHICS INC 6,121
HORIZON COMMERCIAL POOL SUPPLY 6,105
CATALYST GRAPHICS INC 6,065
BOYER TRUCKS 6,033
DG MINNESOTA CS 2021 LLC 6,028
MIDWEST FENCE & MFG COMPANY 5,995
ERICKSON ENGINEERING COMPANY LLC 5,940
MACQUEEN EQUIPMENT INC 5,881
HOHENSTEINS INC 5,858
HENNEPIN COUNTY ACCOUNTS RECEIVABLE 5,850
BREAKTHRU BEVERAGE MN WINE & SPIRITS 5,824
EARL F ANDERSEN INC 5,818
HOHENSTEINS INC 5,799
WINE MERCHANTS INC 5,717
WAYNES HOME SERVICES 5,620
CAMFIL USA INC 5,616
TYTANN BLACKTOPPING 5,565
ALTERNATIVE BUSINESS FURNITURE INC 5,554
PAUSTIS & SONS COMPANY 5,537
EPA AUDIO VISUAL INC 5,524
PRAIRIE ELECTRIC COMPANY 5,490
PRECISION UTILITIES 5,450
MUSIC TOGETHER IN THE VALLEY LLC 5,449
DAILEY DATA & ASSOCIATES 5,400
CHASE 5,395
ARTISAN BEER COMPANY 5,394
PHILLIPS WINE AND SPIRITS INC 5,370
TYLER TECHNOLOGIES INC 5,355
HORIZON COMMERCIAL POOL SUPPLY 5,326
GARTNER REFRIGERATION & MFG INC 5,213
HAMMER COMMUNITY SOLAR LLC 5,195
TruNorth Solar LLC 5,174
PAUSTIS & SONS COMPANY 5,136
LUBE-TECH ESI 5,067
DAVE'S FLOOR SANDING & INSTALLING INC 5,064
MINNESOTA NATIVE LANDSCAPES 5,050
PRECISION UTILITIES 4,940
A. M. LEONARD 4,929
CLEAR RIVER BEVERAGE CO 4,916
METRO SALES INCORPORATED*4,856
WM CORPORATE SERVICES INC 4,852
HEALTHPARTNERS 4,846
HEALTHPARTNERS 4,846
MADISON NATIONAL LIFE INSURANCE CO INC 4,839
WEX 4,820
WINE MERCHANTS INC 4,815
MINNEAPOLIS GLASS COMPANY 4,777
LAW ENFORCEMENT LABOR SERVICES INC.4,724
TED'S CHRISTMAS LIGHTING 4,722
IMPACT PROVEN SOLUTIONS 4,713
LAW ENFORCEMENT LABOR SERVICES INC.4,653
WM CORPORATE SERVICES INC 4,622
SHADYWOOD TREE EXPERTS INC 4,615
PERA 4,614
CASTRO CLEANING LLC 4,600
HOHENSTEINS INC 4,583
COLORADO TIME SYSTEMS 4,575
THE ADVENT GROUP 4,484
INTEGRATED PROCESS SOLUTIONS INC 4,479
VINOCOPIA 4,400
WATERFRONT RESTORATION LLC 4,379
INTERSTATE POWER SYSTEMS INC 4,368
EARL F ANDERSON 4,358
ST CROIX ENVIRONMENTAL INC 4,355
CLEAR RIVER BEVERAGE CO 4,347
BLOOMINGTON, CITY OF 4,315
SSI KEF SLB LLC 4,214
WINE COMPANY, THE 4,178
HINTERLAND CSG LLC 4,166
BELLBOY CORPORATION 4,160
BCM ONE 4,151
WINE MERCHANTS INC 4,089
POLLARD WATER 4,076
ISG 4,045
POMP'S TIRE SERVICE INC 4,013
HEALTHPARTNERS 3,979
JOHN HENRY FOSTER MINNESOTA INC 3,960
CLEAR RIVER BEVERAGE CO 3,934
ETHANOL PRODUCTS LLC 3,906
GRAYBAR 3,901
WINE COMPANY, THE 3,874
BELLBOY CORPORATION 3,858
GRAINGER 3,851
GADDIS INC 3,824
HOME DEPOT CREDIT SERVICES 3,819
CHOSEN VALLEY TESTING INC 3,800
STREICHERS 3,794
Symetra Select Benefits 3,747
DISTRICT 6 3,725
SJE INC 3,709
RISE RIGHT LLC 3,675
MINNESOTA VALLEY ELECTRIC COOPERATIVE 3,669
BKJ LAND COMPANY 3,648
HEALTH STRATEGIES 3,646
BRAUN INTERTEC CORPORATION 3,630
MINNESOTA VALLEY ELECTRIC COOPERATIVE 3,559
IMPACT PROVEN SOLUTIONS 3,507
VINOCOPIA 3,502
MOHLENCAMP MCKENZIE 3,500
BELLBOY CORPORATION 3,491
BELLBOY CORPORATION 3,479
SOBANIA COMMUNITY SOLAR 3,464
BELLBOY CORPORATION 3,458
SSI KEF SLB LLC 3,455
ADVANCED ENGINEERING & ENVIROMENTAL SERV 3,425
VINOCOPIA 3,394
WEX 3,360
BROTHERS FIRE PROTECTION 3,342
HEALTHPARTNERS 3,317
LEGACY GYMNASTICS 3,308
ST CROIX ENVIRONMENTAL INC 3,300
SHADYWOOD TREE EXPERTS INC 3,240
EXCEL LAWN & LANDSCAPE 3,225
BOLTON & MENK INC 3,200
WEX 3,181
BRIN GLASS SERVICE 3,125
MAVERICK WINE LLC 3,059
BECKER ARENA PRODUCTS INC 3,026
ETHICAL LEADERS IN ACTION LLC 3,000
INTERTECH INC 2,975
XIGENT SOLUTIONS LLC 2,961
SYSCO WESTERN MINNESOTA 2,955
CATALYST GRAPHICS INC 2,934
CEMSTONE PRODUCTS COMPANY 2,826
SYSCO WESTERN MINNESOTA 2,825
SMSC ENTERPRISES 2,802
BRAUN INTERTEC CORPORATION 2,800
DOMACE VINO LLC 2,730
DIETHELM, TAMMY L 2,700
DANGEROUS MAN BREWING CO LLC 2,683
HEALTHPARTNERS OCCUPATIONAL MEDICINE 2,664
CENTERPOINT ENERGY 2,650
ARVIG 2,642
STREICHERS 2,614
THE ADVENT GROUP 2,585
METERING & TECHNOLOGY SOLUTIONS 2,556
ERICKSON ENGINEERING COMPANY LLC 2,535
KODIAK CUSTOM LETTERING 2,488
D H EXCAVATING 2,450
HAMMER COMMUNITY SOLAR LLC 2,441
CLEAR RIVER BEVERAGE CO 2,434
GENUINE PARTS COMPANY 2,423
CLEAR RIVER BEVERAGE CO 2,408
PAUSTIS & SONS COMPANY 2,389
VINOCOPIA 2,353
HEALTHPARTNERS 2,344
PERA 2,307
PERA 2,307
NOVOTX LLC 2,300
SHOOTING STAR NATIVE SEEDS INC 2,299
PAUSTIS & SONS COMPANY 2,272
ARTISAN BEER COMPANY 2,240
CDW GOVERNMENT INC.2,223
GREAT LAKES COCA-COLA DISTRIBUTION 2,220
REVOLUTIONARY SPORTS, LLC 2,203
WEX 2,202
DOMACE VINO LLC 2,166
XCEL ENERGY 2,129
HOHENSTEINS INC 2,115
MENARDS 2,115
T-MOBILE 2,078
SAMBATEK INC 2,048
PAUSTIS & SONS COMPANY 2,017
NATURAL SHORE TECHNOLOGIES INC 2,000
JAMES SCHARBER 2,000
HINTERLAND CSG LLC 1,997
MAVERICK WINE LLC 1,989
FIRE SAFETY USA INC 1,989
GREAT LAKES COCA-COLA DISTRIBUTION 1,989
SYSCO WESTERN MINNESOTA 1,981
BELLBOY CORPORATION 1,981
MEDICINE LAKE TOURS 1,960
POMP'S TIRE SERVICE INC 1,941
INTERNATIONAL UNION OF OPERATING 1,855
INTERNATIONAL UNION OF OPERATING 1,855
WINEBOW 1,848
WINEBOW 1,845
FINLEY BROS INC 1,844
INSIGHT BREWING COMPANY LLC 1,800
INSIGHT BREWING COMPANY LLC 1,796
WORTHINGTON MATT 1,782
NARAYANAN PG 1,780
THE ADVENT GROUP 1,776
POWERPLAN OIB 1,776
FCP SERVICES 1,772
KRISS PREMIUM PRODUCTS INC 1,760
POMP'S TIRE SERVICE INC 1,755
SUBURBAN WILDLIFE CONTROL INC 1,725
BOUND TREE MEDICAL LLC 1,720
WINE MERCHANTS INC 1,715
GIRARD'S BUSINESS SOLUTIONS INC 1,714
CENTURYLINK 1,709
VARITECH INDUSTRIES INC 1,707
SOBANIA COMMUNITY SOLAR 1,705
PRYES BREWING COMPANY 1,701
FAT PANTS BREWING CO LLC 1,690
PAUSTIS & SONS COMPANY 1,685
INNOVATIVE GRAPHICS 1,685
ADS ON BOARDS 1,670
LEXISNEXIS RISK SOLUTIONS FL INC 1,667
DOMACE VINO LLC 1,638
MN DEPT OF TRANSPORTATION 1,629
FIDELITY SECURITY LIFE INSURANCE CO 1,628
STRYKER SALES CORPORATION 1,614
LAKE COUNTRY DOOR LLC 1,614
STAN MORGAN & ASSOCIATES, INC 1,607
LEAST SERVICES COUNSELING 1,605
PUMP AND METER SERVICE 1,597
GOPHER STATE ONE-CALL 1,580
XCEL ENERGY 1,578
BRIN GLASS SERVICE 1,565
MEGA BEER 1,564
FENDLER PATTERSON CONSTRUCTION 1,564
BOURGET IMPORTS 1,562
LITTLE FALLS MACHINE INC 1,560
WINEBOW 1,552
OUTDOOR ENVIRONMENTS INC 1,539
MAVERICK WINE LLC 1,539
GREAT LAKES COCA-COLA DISTRIBUTION 1,529
SCOTT NELSON COACHING INC 1,500
OOMA INC 1,468
CDW GOVERNMENT INC.1,445
YORKTOWN OFFICES 1,440
JOHN HENRY FOSTER MINNESOTA INC 1,440
GREAT LAKES COCA-COLA DISTRIBUTION 1,434
SHORT ELLIOTT HENDRICKSON INC 1,434
GREAT LAKES COCA-COLA DISTRIBUTION 1,427
MARTIN MARIETTA MATERIALS 1,426
MEGA BEER 1,426
DRAG N FLY WIRELESS INC 1,425
VESTIS SERVICES LLC 1,424
AMERICAN KARATE STUDIO INC 1,390
EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 1,357
DREW'S CONCESSIONS LLC 1,351
POMP'S TIRE SERVICE INC 1,351
BELL ANDREW 1,350
MARCO INC 1,349
ADVANTAGE PROPERTY MAINTENANCE INC 1,320
SSI KEF SLB LLC 1,308
FIRE SAFETY USA INC 1,296
HENNEPIN COUNTY FIRE CHIEF ASSOC 1,275
LUPULIN BREWING COMPANY 1,273
SPS COMPANIES 1,271
POMP'S TIRE SERVICE INC 1,269
MARTIN-MCALLISTER 1,250
AFFORDABLE BEST CATERING 1,249
LUPULIN BREWING COMPANY 1,249
PRECISE MRM LLC 1,242
PRECISE MRM LLC 1,242
XIGENT SOLUTIONS LLC 1,229
NEW FRANCE WINE COMPANY 1,214
AIRGAS USA LLC 1,212
ALTERNATIVE BUSINESS FURNITURE INC 1,201
BIFFS INC 1,193
SCHMIDT, MATT 1,189
METROPOLITAN FORD 1,189
MINNESOTA CLAY CO. USA 1,175
MAVERICK WINE LLC 1,166
MCNEILUS STEEL INC 1,160
PREMIER FENCE INC 1,148
METRO SALES INCORPORATED*1,148
MEGA BEER 1,142
MENARDS 1,133
STEEL TOE BREWING LLC 1,129
Stevens Brian W 1,125
BELLBOY CORPORATION 1,125
DANGEROUS MAN BREWING CO LLC 1,120
LEAGUE MN CITIES INS TRUST WC 1,118
CONCRETE CUTTING AND CORING 1,117
HACH COMPANY 1,112
FIRE SAFETY USA INC 1,095
WSB & ASSOCIATES INC 1,095
TWIN CITIES DOTS AND POP LLC 1,089
SMALL LOT MN 1,085
AIRGAS USA LLC 1,077
WINE MERCHANTS INC 1,059
RISE RIGHT LLC 1,050
INTERTECH INC 1,050
MEDICINE LAKE TOURS 1,040
UKG INC 1,038
UNMAPPED BREWING CO 1,036
PETERSON BROS ROOFING AND CONSTRUCTION I 1,033
BERRY COFFEE COMPANY 1,028
DOMACE VINO LLC 1,023
MEDICINE LAKE TOURS 1,020
FORCE AMERICA 1,016
MHSRC/DDP 1,016
DAKOTA SUPPLY GROUP INC 1,016
BECKER ARENA PRODUCTS INC 1,011
MARTIN-MCALLISTER 1,000
MAVERICK WINE LLC 998
VINOCOPIA 982
RED BULL DISTRIBUTING COMPANY INC 979
VINOCOPIA 976
NORTH PINE AGGREGATE, INC 968
WEX 951
WINEBOW 950
INDIGO SIGNWORKS, INC.950
INSIGHT BREWING COMPANY LLC 950
REINDERS INC 936
AIRGAS USA LLC 929
HAAK LORI 925
MTI DISTRIBUTING INC 924
WIESE USA 912
TWIN CITIES DOTS AND POP LLC 907
RECYCLE AWAY, LLC 907
CARLSON, THOR 905
AMERICAN EXPRESS 901
HANSEN THORP PELLINEN OLSON 900
USA SECURITY 900
PETERSON COUNSELING AND CONSULTING LLC 900
GREEN ACRES SPRINKLER COMPANY 900
PRYES BREWING COMPANY 896
GERTENS 888
KUSSKE CONSTRUCTION 884
WOODEN HILL BREWING COMPANY LLC 873
CLEAR RIVER BEVERAGE CO 864
MODIST BREWING COMPANY 861
CEF EP COMMUNITY SOLAR LLC 861
FASTENAL COMPANY 860
MODIST BREWING COMPANY 857
HENNEPIN COUNTY I/T DEPT 853
ALLEGRA PRINTING 852
CINTAS CORPORATION 849
VENN BREWING COMPANY 844
SOLUTION BUILDERS 843
LEXISNEXIS RISK SOLUTIONS FL INC 833
WEX 833
INSIGHT BREWING COMPANY LLC 833
WEX 823
AIRGAS USA LLC 819
GLYNN JULIETTE 818
R & R SPECIALTIES OF WISCONSIN INC 816
MENARDS 815
INNOVATIVE GRAPHICS 815
ABRAMOVICH GENNADIY 814
PAFFY'S PEST CONTROL 810
PRINCIPAL FINANCIAL GROUP 803
PRINCIPAL FINANCIAL GROUP 803
JACK NORQUAL 803
NORTH AMERICAN SAFETY INC 799
STABLE PATH HOA 792
TRAFFIC CONTROL CORPORATION 790
HANSEN THORP PELLINEN OLSON 769
CINTAS CORPORATION 766
SWANK MOTION PICTURES INC 765
FASTENAL COMPANY 761
VINOCOPIA 758
NATIVE RESOURCE PRESERVATION 753
LEAST SERVICES COUNSELING 750
EDINA, CITY OF 740
GRAINGER 732
HEALTHPARTNERS OCCUPATIONAL MEDICINE 731
FERRELLGAS 728
WATER CONSERVATION SERVICES INC 724
WEX 722
BIG STATE INDUSTRIAL SUPPLY INC 721
FLYING CLOUD TRANSFER STATION 4553 717
SIGN SOLUTIONS USA 712
SEBCO INC 700
UNMAPPED BREWING CO 700
FERRENTINO, CANDYCE 697
VENN BREWING COMPANY 696
RISE RIGHT LLC 684
STEEL TOE BREWING LLC 681
GOPHER STATE ONE-CALL 676
INSIGHT BREWING COMPANY LLC 663
SAINT CROIX VINEYARDS, INC.658
BERRY COFFEE COMPANY 657
WEX 651
IDENTISYS 651
CLEAR RIVER BEVERAGE CO 650
US BANK - CREDIT CARD MERCHANT ONLY 642
VENN BREWING COMPANY 640
NATIONAL MARTIAL ARTS ASSOCIATION, INC 623
NATIONAL MARTIAL ARTS ASSOCIATION, INC 623
ASPEN WASTE SYSTEMS INC.622
MENARDS 617
JSW EMBROIDERY & TACKLE TWILL 615
STRYKER SALES CORPORATION 614
ASPEN WASTE SYSTEMS INC.612
HANSEN THORP PELLINEN OLSON 602
ULINE 600
MINNESOTA NATIVE LANDSCAPES 600
METRO CONCRETE RAISING INC 600
AM Construction Supply Inc 600
ACME TOOLS 599
I-STATE TRUCK CENTER 591
I-STATE TRUCK CENTER 591
SPS COMPANIES 584
M-K GRAPHICS 583
M-R SIGN CO INC 581
COMMERCIAL DOOR SYSTEMS INC 575
PETERSON COUNSELING AND CONSULTING LLC 570
HEADFLYER BREWING 567
EDAM 565
PMA FINANCIAL NETWORK INC 559
MENARDS 558
FERGUSON WATERWORKS 557
WINEBOW 554
ARCPOINT LABS OF EDINA 554
BATTERIES PLUS BULBS 549
CORE & MAIN 548
WOODEN HILL BREWING COMPANY LLC 547
FLAHERTYS HAPPY TYME COMPANY 546
METROPOLITAN FORD 546
THE OASIS GROUP 543
AMERICAN RED CROSS 540
INSIGHT BREWING COMPANY LLC 540
VESTIS SERVICES LLC 537
WINE COMPANY, THE 534
RISE RIGHT LLC 525
CARLSTON, BRANDON 524
GRAINGER 521
MEGA BEER 516
DANGEROUS MAN BREWING CO LLC 516
FERGUSON WATERWORKS 511
LOAD'EM UP TRAILERS RENTAL AND SALES 510
MINNESOTA VALLEY ELECTRIC COOPERATIVE 508
AMAZING ATHLETES OF CENTRAL MN 504
BOLTON & MENK INC 503
LIBATION PROJECT 501
SCOTT COUNTY SHERIFF'S OFFICE 500
SCOTT COUNTY TREASURER 500
BRIN GLASS SERVICE 498
STANDARD SPRING PARTS 489
I-STATE TRUCK CENTER 485
INVICTUS BREWING CO 478
FASTENAL COMPANY 475
DAKOTA SUPPLY GROUP INC 475
LIBERTY TIRE SERVICES LLC 473
BATTERIES PLUS BULBS 468
DODGE OF BURNSVILLE 468
BRO-TEX INC 458
HENNEPIN COUNTY I/T DEPT 453
WEX 452
RISE RIGHT LLC 450
DIVERSE BUILDING MAINTENANCE 444
UKG INC 442
SAFETY SIGNS 437
WEX 433
DIVERSE BUILDING MAINTENANCE 433
TRI STATE BOBCAT INC.431
CAMPBELL KNUTSON, P.A.429
BERGMAN LEDGE LLC 429
HENNEPIN COUNTY I/T DEPT 429
WINE COMPANY, THE 425
MARBLE MEDORI 417
PARLEY LAKE WINERY 414
INBOUND BREW CO 414
SMALL LOT MN 410
WINE COMPANY, THE 410
WINE COMPANY, THE 410
NESSLER STEVEN 410
INVICTUS BREWING CO 408
BOUNDLESS NETWORK 400
CONCRETE CUTTING AND CORING 394
VESTIS SERVICES LLC 390
LAKE COUNTRY DOOR LLC 388
BOURGET IMPORTS 380
SEJKORA PATRICK 376
DODGE OF BURNSVILLE 376
METROPOLITAN FORD 376
GREGOIRE, DAVID 375
NAC 374
WM CORPORATE SERVICES INC 370
GREATAMERICA FINANCIAL SVCS 370
NOVACARE REHABILITATION 370
GRAINGER 369
SUBURBAN CHEVROLET 366
COMCAST 363
MEGA BEER 358
PRAIRIEVIEW RETAIL LLC 357
ASSURED SECURITY 356
SUBURBAN CHEVROLET 353
JERRY MITCHELL 352
BIG STATE INDUSTRIAL SUPPLY INC 352
QUALITY PROPANE 352
TWIN CITY MONUMENT CO 350
MPPOA 350
MINNESOTA AIR INC 350
BOURGET IMPORTS 346
DEVILBISS JAYDEN 346
SHAMROCK GROUP, INC - ACE ICE 334
CERTIFIED APPLIANCE RECYCLING 328
CONTINENTAL SAFETY EQUIPMENT 328
MINNESOTA DEPT OF REVENUE 325
MODIST BREWING COMPANY 325
CLAREY'S SAFETY EQUIPMENT 325
INBOUND BREW CO 322
STAAF, CARTER 319
CUSTOM HOSE TECH 318
BARREL THEORY BEER COMPANY 314
ASTLEFORD EQUIPMENT COMPANY INC 310
LUCE LINE BREWING CO LLC 310
SMALL LOT MN 309
BARNA, GUZY & STEFFEN ,LTD 306
LANDS END CORPORATE SALES 301
COMCAST 301
WES STRAIT DRON 300
RISE RIGHT LLC 300
HIRSHFIELD'S 300
LAKE COUNTRY DOOR LLC 299
STAAF, CARTER 298
US BANK - PAYMODE 296
T-MOBILE 296
PROP - PR 296
PROP - PR 296
AM CRAFT SPIRITS SALES & MARKETING 294
MR CUTTING EDGE 291
QUALITY PROPANE 291
EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC 291
FAT PANTS BREWING CO LLC 288
EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC 287
STEEL TOE BREWING LLC 287
METRO ELEVATOR 284
CORE & MAIN 280
56 BREWING LLC 280
DELTA DENTAL 278
DELTA DENTAL 278
ELM CREEK BREWING COMPANY 277
MUEHLBAUER, THOMAS G 270
DANGEROUS MAN BREWING CO LLC 264
FOUNDATION THE 263
HENNEPIN COUNTY ACCOUNTS RECEIVABLE 262
WINEBOW 261
ECM PUBLISHERS INC 257
BOYER TRUCKS 256
CONCRETE CUTTING AND CORING 256
DEALER AUTOMOTIVE SERVICES INC 256
SHAMROCK GROUP, INC - ACE ICE 255
COMCAST 255
FLEETPRIDE INC 252
HEADFLYER BREWING 252
DIRECTV 251
HESSEL, ZACK 250
ST. ANDREW LUTHERAN CHURCH 250
SUMMER LAKES BEVERAGE LLC 248
WEX 245
DIRECTV 245
AMERICAN RED CROSS 244
CEF EP COMMUNITY SOLAR LLC 242
ESTRINE, ROBERT 240
NESSLER STEVEN 239
AM CRAFT SPIRITS SALES & MARKETING 239
BARRIE SPENCER 239
BARREL THEORY BEER COMPANY 237
UNMAPPED BREWING CO 236
WEX 234
EDEN PRAIRIE SCHEELS 234
VESTIS SERVICES LLC 230
TRANSUNION RISK & ALTERNATIVE DATA 228
VANCO SERVICES 227
SINON, CORY 227
TRANSUNION RISK & ALTERNATIVE DATA 227
EDINA, CITY OF 225
NEW FRANCE WINE COMPANY 225
STARRY EYED BREWING LLC 222
JOHNSON KARLEIGH 220
BARREL THEORY BEER COMPANY 216
STEEL TOE BREWING LLC 215
ALLEGRA PRINT & IMAGING 210
WOODEN HILL BREWING COMPANY LLC 209
SHAMROCK GROUP, INC - ACE ICE 207
LUPULIN BREWING COMPANY 207
LANDS END CORPORATE SALES 205
SHAMROCK GROUP, INC - ACE ICE 202
STEEL TOE BREWING LLC 202
DEAN BRYAN 202
ECM PUBLISHERS INC 202
SITEONE LANDSCAPE SUPPLY, LLC 201
MADISON, MELISSA 201
INVICTUS BREWING CO 198
LANDS END CORPORATE SALES 197
BATTERIES PLUS BULBS 197
OPTUM HEALTH 195
OFFICE OF MN IT SERVICES 195
COMCAST 192
BROADWAY AWARDS 190
ASTLEFORD EQUIPMENT COMPANY INC 186
MR CUTTING EDGE 186
ABRAMOVICH GENNADIY 186
NEW FRANCE WINE COMPANY 181
COMCAST 180
CENTURYLINK 180
HIGHWAY 5 BP 178
TWIN CITY MONUMENT CO 175
BOURGET IMPORTS 175
ARBEITER BREWING COMPANY LLC 174
SOLUTION BUILDERS 174
PAFFY'S PEST CONTROL 173
MINNESOTA ICE SCULPTURES LLC 171
US POSTMASTER - HOPKINS 171
MINNESOTA ICE SCULPTURES LLC 170
FAT PANTS BREWING CO LLC 170
56 BREWING LLC 170
LIBATION PROJECT 169
ARBEITER BREWING COMPANY LLC 168
TIMESAVER OFF SITE SECRETARIAL INC 167
ADAMS PEST CONTROL INC 162
JOHNSTONE SUPPLY 160
MARIE RIDGEWAY LICSW LLC 160
COMCAST 158
INBOUND BREW CO 156
56 BREWING LLC 156
SHAMROCK GROUP, INC - ACE ICE 155
NEW FRANCE WINE COMPANY 155
HACH COMPANY 154
BERGMAN LEDGE LLC 154
SEJKORA PATRICK 151
CONTINENTAL SAFETY EQUIPMENT 150
USA SECURITY 150
VENN BREWING COMPANY 150
BARREL THEORY BEER COMPANY 149
MOTION INDUSTRIES INC.149
CINTAS CORPORATION #470 146
CINTAS CORPORATION #470 146
ZIEGLER INC 145
BUILDING CONTROLS & SOLUTIONS 144
PARLEY LAKE WINERY 144
WEX 144
GRAINGER 144
LEONARD, MICHELLE 141
SHRED RIGHT 137
VESTIS SERVICES LLC 137
SHAMROCK GROUP, INC - ACE ICE 136
BARNA, GUZY & STEFFEN ,LTD 136
PROPIO LS LLC 134
HENNEPIN COUNTY TREASURER 133
DAXKO LLC 133
DAXKO LLC 133
PAYCHEX 133
WOODEN HILL BREWING COMPANY LLC 131
MODIST BREWING COMPANY 130
ELM CREEK BREWING COMPANY 130
MULVANEY, JOSH 130
FACTORY MOTOR PARTS COMPANY 130
HEADFLYER BREWING 126
CORE & MAIN 125
JODY KNIGHT 125
KELLY DEROUIN 125
RECKER, KATHRYN ROSSO 125
SHAMROCK GROUP, INC - ACE ICE 123
ASPEN MILLS 123
TWIN CITY SEED CO 122
MINNESOTA SECRETARY OF STATE - NOTARY 120
RETRO BAKERY 120
AM CRAFT SPIRITS SALES & MARKETING 120
PAYA 120
COMCAST 119
COMCAST 119
SHRED RIGHT 118
ARCPOINT LABS OF EDINA 118
OFFICE OF MN IT SERVICES 117
WEX 116
JIM ZUSAN 114
STERICYCLE INC 114
COMCAST 113
WEX 112
RED BULL DISTRIBUTING COMPANY INC 108
ALYSSA BARRETT 108
APPLIED CONCEPTS, INC.108
WEX 107
KOMROSKY, HANK 106
56 BREWING LLC 106
WEX 104
BROWN MICHAEL 104
COMCAST 103
INBOUND BREW CO 102
INBOUND BREW CO 102
BROMBACK ERIC 101
SUSAN STRAND 100
PROSOURCE SUPPLY 99
DEVILBISS JAYDEN 98
GEIS, ROB 97
DALE E. EVANS 97
COMCAST 97
UPS 96
WEX 94
ANDERSON LAKES ANIMAL HOSPITAL 94
FADDEN, TIMOTHY 93
TRUE BRANDS 92
SHRED RIGHT 91
LANO EQUIPMENT INC 91
CHC CREATING HEALTHIER COMMUNITIES 90
MINNESOTA POLLUTION CONTROL AGENCY 90
CHC CREATING HEALTHIER COMMUNITIES 90
TODD JUDY 89
CULLIGAN BOTTLED WATER 88
DAILEY DATA & ASSOCIATES 85
A CLEAR SOLUTION AUTO GLASS REPAIR 85
COMCAST 84
COMCAST 84
WEX 84
HOFFER, CLETIS 83
PAYCHEX 83
PAYCHEX 83
SCHULZE, CARTER 81
SCHLOSSMACHER, JIM 80
MRPA/MASS 80
HENNEPIN COUNTY WARRANT OFFICE 80
CWKK CRIME DEX 79
HOANG ALISA 79
CUSTOM HOSE TECH 78
MINNESOTA TROPHIES & GIFTS 76
SMITH CARINA 75
OLSON, ROBERT 74
BARNES, BELINDA A.74
JAIRUS JUSTUS 74
MINNESOTA EQUIPMENT 74
BICKLER, JILL 72
TRUE BRANDS 72
STAAF, CARTER 71
COMCAST 68
LANE JAIMI 67
MPX GROUP, THE 65
Manbeck Angela M 63
CUB FOODS EDEN PRAIRIE 63
UNMAPPED BREWING CO 62
LINDAHL, DAVID 61
MINNESOTA TROPHIES & GIFTS 60
DOHERTY, SANDRA L 60
DEPARTMENT OF PUBLIC SAFETY 60
ZIEGLER INC 57
COMCAST 56
CARLSTON, BRANDON 56
SUBURBAN CHEVROLET 56
SHAKOPEE BREWHALL 54
SITEONE LANDSCAPE SUPPLY, LLC 54
ANDREWS, JOHN 52
COMCAST 51
COMCAST 51
CHARTER COMMUNICATIONS 50
Scott Nelson 50
SUBURBAN CHEVROLET 49
PAULA WYMAN 48
RDO EQUIPMENT CO 47
XCEL ENERGY 46
TRUSTEES OF THE HAMLINE UNIVERSITY OF MN 46
ROCKEY, JOSH 46
GREGERSON ROSOW JOHNSON & NILAN LTD 45
BOSACKER MIKE 44
SHULTS TATYANA 43
ANTONOVICH, HEATHER 43
SHULTS TATYANA 42
RAHIMI, RENEE 42
MARTH JENNIFER 42
MANBECK, KEVIN 42
HEINRICHS ERICA 42
HEINE MINDY 42
GIBBS ELIZABETH 42
EDEN PRAIRIE CRIME PREVENTION FUND 42
TULLY KEIKO 40
HEINE MINDY 40
HUNT MARGARET 40
KIRCHBERG KIRA 40
CUSTOM HOSE TECH 39
MANBECK, KEVIN 38
UPS 38
DALCO 38
BROOKS JARED 37
MINNESOTA TROPHIES & GIFTS 36
TSAI LULU 35
MARCI JOHNSTON 35
TICKNOR LORI 35
CORDER TRICIA 35
XCEL ENERGY 34
COMCAST 34
ASPEN MILLS 34
WEX 31
PRAIRIE LAWN AND GARDEN 31
SHAWN HOFFMAN-BRAM 30
HENNEPIN COUNTY I/T DEPT 29
MRI SOFTWARE LLC 27
HANSON JIM 27
TOLL GAS AND WELDING SUPPLY 26
STATE OF MINNESOTA 26
TOLL GAS AND WELDING SUPPLY 26
TICKNOR LORI 25
YORKTOWN OFFICES 25
WINSUPPLY EDEN PRAIRIE MN CO 25
MINNESOTA TROPHIES & GIFTS 24
SPOK, INC.23
PROPIO LS LLC 22
SPOK, INC.22
MEREDITH KATE 21
BOBBY & STEVE'S AUTO WORLD EDEN PRAIRIE 21
BOYER TRUCKS 21
STARKE, TINO 21
EDEN PRAIRIE CRIME PREVENTION FUND 21
EDEN PRAIRIE CRIME PREVENTION FUND 21
SHIRLEY PRICHARD 20
CHRIS CASTLE INC 20
MILLE LACS COUNTY 20
MONEY MOVERS INC 19
BOBBY & STEVE'S AUTO WORLD EDEN PRAIRIE 18
SQUARE 18
NCPERS GROUP LIFE INSURANCE 16
NCPERS GROUP LIFE INSURANCE 16
MINNESOTA VALLEY ELECTRIC COOPERATIVE 15
NELSON, ROBIN 14
FIDELITY SECURITY LIFE INSURANCE CO 13
Hayad Abdi 12
HOFFER, LINDA 12
MENARDS 11
CULLIGAN BOTTLED WATER 10
CULLIGAN BOTTLED WATER 10
PERA 10
MRI SOFTWARE LLC 9
JERRY'S ENTERPRISES INC 9
NCR PAYMENT SOLUTIONS,PA, LLC 8
SYKORA CHERYL 6
Reed Presnell 5
COMCAST 4
COMCAST 4
OLSEN CHAIN & CABLE 3
12,613,329
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Ordinances and Resolutions
Item Number: XI.A.
Department: Community Development / Planning
Julie Klima / Jeremy Barnhart
ITEM DESCRIPTION
An amendment to Chapter 9 related to fences and intersection impacts, establishing
permissible fence height, materials, and locations within the city. The ordinance also defines
prohibited materials, and provides for barbed wire in certain uses.
REQUESTED ACTION
Move to approve the first reading of the Ordinance to amend Chapter 9 relative to fences and
vision impacts.
SUMMARY
In August 2024 the City Council directed staff to research an amendment to regulate electrified
and barbed wire fencing in in the city. This type of fencing can be an attractive nuisance to
children and cause harm when placed inappropriately.
Research of peer cities indicates that many cities regulate barbed wire fencing. Many prohibit
barbed wire below a certain height (Edina 8 ft) or below a certain height in non-residential
districts (Bloomington, St. Louis Park, Minneapolis).
There are a handful of known areas in Eden Prairie that use barbed wire fencing. They include
the airport, electric transfer facilities, industrial storage yards, and at least 2 private agricultural
areas.
The proposed ordinance consolidates fence regulations from the zoning code into one location
in Chapter 9, (Public Protection, Crimes and Offenses), for user clarity. The ordinance provides
definitions, height limitations, permitting requirements. The ordinance also outlines permitted
and prohibited materials, consistent with current practice. The ordinance allows barbed wire
and above ground electric wire fencing in certain areas and situations, including government
and infrastructure uses, the airport, and in agricultural areas, or temporarily invasive species
mitigation. The regulations are generally consistent with those of peer cities.
ATTACHMENTS
Ordinance
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. ___-2025 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE CHAPTER 9 BY ADDING SECTION 9.76 RELATING TO THE REGULATION
OF FENCES AND SECTION 9.77 RELATING TO VISION CLEARANCE, AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTIONS 9.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS:
Section 1. City Code Chapter 9 is amended by adding a new Section 9.76 to read as follows: SECTION 9.76. - FENCES
Subd. 1. Definitions. As used in this section, the following terms have the following
meanings: Fence means any partition, structure, wall, or gate erected as a divider, marker, barrier, or enclosure, and located along the boundary or within the required yard of a lot.
Required yard has the meaning given in City Code Section 11.02. Subd. 2. Height; Permit Requirement.
A. Height. Fences shall not exceed seven (7) feet in height and may occupy any yard.
B. Fences above 7 feet shall be prohibited.
Building Code. Fences shall be constructed in accordance with applicable Building Code. Subd. 3. Materials.
A. Permitted Materials. Fences must be constructed of permanent materials designed for
permanent fencing. Any wood used must be resistant to decay.
B. Prohibited Materials. Fences may not be constructed of razor wire, barbed wire, chain link with slats, chicken wire, rope, cable, railroad ties, landscape timbers, utility poles, mesh of any type, tarps, electrically charged wire or any other similar materials, or any other materials not specifically manufactured for permanent fencing.
Such materials are prohibited, with the following exceptions:
1. Chicken wire may be used as fencing for the keeping of chickens when permitted by Section 9.74.
2. Barbed wire may be used at an airport, data center, City-owned building or
facility, public infrastructure, or similar use approved by the City Planner, provided that the height of the barbed wire may not be less than six and one-
half (6½) feet above grade.
3. Electric fencing may be used to contain animals used in the treatment of invasive vegetation with the approval of the City Forester.
4. Temporary construction fencing, including but not limited to erosion control hay bales, fabric, and plastic, may be used on a construction site but must be
removed following the elimination of hazards or completion of the
construction project.
Subd. 4. Shoreland. In addition to meeting all other requirements of this section, fences in shoreland areas as provided in City Code § 11.50 must comply with the following requirements. Terms used in this subdivision 4 have the meanings given in Section 11.50,
subdivision 2.E.
A. Fences must be set back at least ten (10) feet from the ordinary high water level;
B. Solid fences are not permitted within the shore impact zone;
C. Fences may not be located within wetlands or wetland buffer areas;
D. Fences must be located outside of bluff impact zones and steep slopes; and
E. Within the shore impact zone, fences must be installed and maintained without
removal of healthy native vegetation.
Subd. 5. Exemption. Fences in the Park and Open Space District are exempt from the requirements and restrictions of this section. Fencing standards for the Parks and Open Space District are set forth in City Code Section 11.37.
Section 2. City Code Chapter 9 is amended by adding a new Section 9.77 to read as follows:
SECTION 9.77. – VISION CLEARANCE No fence, hedge, or other vegetation exceeding thirty (30) inches in height, or trees pruned even
to a height less than eight (8) feet, are permitted where there will be interference with traffic
sight distance as determined by the City Engineer.
Section 3. City Code Chapter 1 entitled “General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation” and Section 9.99 entitled “Violation a Misdemeanor or Petty Misdemeanor” are hereby adopted in their entirety, by reference, as though
repeated verbatim herein.
Section 4. This ordinance shall be in effect from and after the date of its passage and publication.
FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the _____ day of _______________, 2025, and finally read and adopted and ordered published at a regular
meeting of the City Council of said City on the ____ day of __________________, 2025.
____________________________ ______________________________
David Teigland, City Clerk Ronald A. Case, Mayor
Published in the Sun Sailor on __________________, 2025.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.A.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Designate official City newspaper.
REQUESTED ACTION
Move to adopt a Resolution designating the Eden Prairie Sun Sailor as the official City
newspaper for the year 2025.
SUMMARY
This designation is required on an annual basis. Since the Eden Prairie News published their
final newspaper in April 2020, the Eden Prairie Sun Sailor (formerly Sun Current) has been the
official newspaper for Eden Prairie.
ATTACHMENTS
Eden Prairie Sun Sailor bid
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025–___
A RESOLUTION DESIGNATING THE OFFICIAL CITY NEWSPAPER BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota that the Eden
Prairie Sun Sailor be designated as the official City newspaper for the year 2025.
ADOPTED by the City Council of the City of Eden Prairie, on this 7th day of January 2025.
______________________________ Ronald A. Case, Mayor ATTEST: ______________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.B.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Designate official meeting dates, time, and place for the City of Eden Prairie Council in 2025 and
appointing Acting Mayor.
REQUESTED ACTION
Move to adopt a Resolution designating the official meeting dates, time, and place for the City
of Eden Prairie Council in 2025 and appointing Council Member _____________ as Acting
Mayor.
SUMMARY
This resolution requires approval on an annual basis. Council Member Kathy Nelson served as
Acting Mayor in 2024.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___ A RESOLUTION DESIGNATING THE OFFICIAL MEETING DATES, TIME AND PLACE FOR THE CITY OF EDEN PRAIRIE COUNCIL IN 2024
AND APPOINTING ACTING MAYOR
BE IT RESOLVED, by the City Council of the City of Eden Prairie, Minnesota, that they meet on the first and third Tuesdays of each month at 7:00 P.M. in the Eden Prairie City Center Council Chambers, 8080 Mitchell Road, Eden Prairie, MN 55344. Council Workshops
will be held at 5:00 P.M. and Open Podiums will be held at 6:30 p.m. prior to regularly
scheduled Council meetings. Robert’s Rules of Order will prevail; and BE IT RESOLVED, that the first meeting of 2025 will be held on January 7 and the second meeting in January will be held on the third Tuesday of the month; and
BE IT RESOLVED, that the only Council meeting in June and July will be held on the third Tuesday of the month; and BE IT RESOLVED, that the only Council meeting in August and November will be
held on the third Tuesday of the month; and
BE IT RESOLVED, that the only Council meeting in December will be held on the first Tuesday of the month; and
BE IT RESOLVED, that the first meeting of 2026 will be held on January 6; and
BE IT FURTHER RESOLVED, that Council Member ___________ is hereby appointed to be the Acting Mayor in the absence of the Mayor.
ADOPTED by the City Council of the City of Eden Prairie, on this 7th day of January 2025.
________________________
Ronald A. Case, Mayor
ATTEST:
_________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.C.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appoint Commissioners to the Eden Prairie Housing and Redevelopment Authority.
REQUESTED ACTION
Move to adopt a Resolution appointing City Council Members to serve as Commissioners for
the Eden Prairie Housing and Redevelopment Authority; and appointing Ron Case as Chair; Rick
Getschow as Executive Director and Council Member ____________ as Secretary for calendar
year 2025.
SUMMARY
This resolution requires approval on an annual basis. Council Member Kathy Nelson served as
Secretary in 2024.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025–___
A RESOLUTION APPOINTING COMMISSIONERS TO THE EDEN PRAIRIE
HOUSING AND REDEVELOPMENT AUTHORITY
WHEREAS, the Mayor has the authority to appoint the members of the Eden Prairie Housing and Redevelopment Authority (HRA); and
WHEREAS, the Mayor has appointed the members of the Eden Prairie City Council, to-
wit: Ron Case, Kathy Nelson, Mark Freiberg, PG Narayanan and Lisa Toomey, to serve as the commissioners of the Eden Prairie HRA for terms of office concurrent with their terms as members of the Council; and
WHEREAS, the Commissioners of the Housing and Redevelopment Authority in and for
the City of Eden Prairie (HRA) have authority to make appointments. NOW THEREFORE, BE IT RESOLVED, that the City Council affirms the appointments made for the terms set forth above and hereby appoints Ron Case as Chair; Rick Getschow as
Executive Director and Council Member _________ as Secretary of calendar year 2025.
ADOPTED, by the City Council of the City of Eden Prairie, on this 7th day of January 2025.
__________________________ Ronald A. Case, Mayor ATTEST:
___________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.D.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Designate Director and Alternate Director to the Suburban Rate Authority.
REQUESTED ACTION
Move to adopt a Resolution designating ________________ as the Director and
________________ as the Alternate Director to the Suburban Rate Authority.
SUMMARY
This resolution requires approval on an annual basis. Public Works Director Robert Ellis served
as the Director and Council Member Mark Freiberg served as the alternate Director to the
Suburban Rate Authority since 2019.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2025–___
A RESOLUTION DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO THE SUBURBAN RATE AUTHORITY BE IT RESOLVED, that the City Council of the City of Eden Prairie hereby designates
____________ as the Director and _____________ as the Alternate Director of the Suburban Rate
Authority for 2024. ADOPTED, by the City Council of the City of Eden Prairie, on this 7th day of January 2025.
____________________________ Ronald A. Case, Mayor
ATTEST:
__________________________
David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.E.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointments to the Fire Relief Association.
REQUESTED ACTION
Move to adopt a Resolution appointing ________________ and ________________ to the Eden
Prairie Fire Relief Association.
SUMMARY
Minnesota Statute states that three municipal trustees are to be appointed to the fire relief
association. They must be:
•One elected municipal official and one elected or appointed municipal official who are
designated as municipal representatives by the municipal governing board annually
•The chief of the municipal fire department
Council Member Kathy Nelson and Finance Manager Tammy Wilson served on the Fire Relief
Association since 2022. The appointment of the Fire Chief is automatic according to statute.
ATTACHMENTS
Resolution
CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO. 2025-___ A RESOLUTION APPOINTING MEMBERS TO THE EDEN PRAIRIE FIRE RELIEF ASSOCIATION BOARD
WHEREAS, MN Statutes 424A. 04 provides for three municipal representatives on the Fire Relief Association Board of Trustees; and
WHEREAS, the three municipal trustees must be one elected municipal official and one elected
or appointed municipal official who are designated as municipal representatives by the municipal governing board annually and the chief of the municipal fire department. NOW THEREFORE, BE IT RESOLVED, that the City Council appoints __________ and
___________ to serve on the Eden Prairie Fire Relief Association Board of Trustees for 2025.
ADOPTED, by the City Council of the City of Eden Prairie, on the 7th day of January 2025.
_________________________ Ronald A. Case, Mayor ATTEST:
_________________________ David Teigland, City Clerk
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.F.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointment to the National League of Cities.
REQUESTED ACTION
Move to approve appointment of ___________________ as Delegate and Council Members as
Alternates to the National League of Cities.
SUMMARY
This appointment is approved on an annual basis. Mayor Case has served as Delegate since
2019.
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.G.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointment to the Municipal Legislative Commission.
REQUESTED ACTION
Move to approve appointment of ___________________ and ___________________ as
alternate to the Municipal Legislative Commission.
SUMMARY
This appointment is approved on an annual basis. Mayor Case has served as Delegate since
2019. Council Member Toomey has served as alternate since 2023.
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.H.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointment to the Southwest Cable Commission.
REQUESTED ACTION
Move to approve appointment of ___________________ to the Southwest Cable Commission.
SUMMARY
This appointment is approved on an annual basis. Council Member Freiberg has served on the
Southwest Cable Commission since 2019.
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.I.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointment to the I-494 Corridor Commission.
REQUESTED ACTION
Move to approve appointment of ___________________ to the I-494 Corridor Commission.
SUMMARY
This appointment is approved on an annual basis. Council Member Toomey has served on the I-
494 Corridor Commission since 2021.
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.J.
Department: Parks and Recreation
ITEM DESCRIPTION
Appointment of Assistant Weed Inspector.
REQUESTED ACTION
Move to appoint Karli Wittner as Assistant Weed Inspector for the City of Eden Prairie.
SUMMARY
Each year the City of Eden Prairie is requested to appoint an Assistant Weed Inspector for the
City under the requirements of Minnesota Statutes, Chapter 18.80 and 18.81. The responsibility
of the Assistant Weed Inspector is to enforce the local and state weed ordinances.
Under State Statute, the Mayor is the City Weed Inspector and appointment of an Assistant
Weed Inspector thereby relieves the Mayor or City Council of those duties as required by
Minnesota State Statute. Karli Wittner is the City’s current Forestry and Natural Resources
Supervisor in the Parks and Recreation Department..
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Appointments
Item Number: XIII.K.
Department: Administration / Office of the City Manager
ITEM DESCRIPTION
Appointment to Southwest Transit Commission.
REQUESTED ACTION
Move to appoint ___________________ to the Southwest Transit Board as the Eden Prairie
Appointed Representative for a two-year term to end December 31, 2026.
SUMMARY
It is necessary for the City Council to appoint a new representative for a two-year term to end
on December 31, 2026. Council Member Narayanan previously served as a representative in
this position with service ending in 2024. Council Member Freiberg is currently serving as the
other Eden Prairie city representative.
ATTACHMENTS
None.
City Council Agenda Cover Memo
Date: Jan. 7, 2025
Section: Report of the Community Development Director
Item Number: XIV.C.1.
Department: Community Development/Julie Klima
ITEM DESCRIPTION
2023-2027 Community Development Strategic Plan Updates.
REQUESTED ACTION
Approve the updated 2023-2027 Community Development Strategic Plan
SUMMARY
The latest version of the Community Development Strategic Plan was originally approved by
Council in 2022. The Strategic Plan includes information on Community Development focus
areas and efforts related to the Race Equity initiative, housing programs and initiatives,
economic development partnerships, redevelopment/development opportunity sites, and
funding sources for programs and initiatives. Staff is proposing a few minor updates to the
Strategic Plan to address a new funding source for housing programs and a large rehab project
planned at St. Johns Woods.
Local Affordable Housing Aid (LAHA)
Local Affordable Housing Aid (LAHA) is aid to metropolitan governments in the metro area to
assist in providing affordable and supportive housing. These funds were authorized by the
State Legislature in 2023 and are funded through a new dedicated sales tax in the seven-county
metro area. Eden Prairie will receive twice annual allocations that must be spent within 4 years
of receipt to support affordable housing programs and initiatives.
In 2024, the City received approximately $336,000. Staff has prepared a spending plan that
would allocate how those funds will be spent in 2025 to strengthen the City’s First Time
Homebuyer (FTHB) and housing rehab programs, provide additional funds for rental assistance
through our community partners, and create a new program supporting first generation first
time homebuyers. LAHA has been added as a funding source for the Housing Rehabilitation
Loans program and the First Time Home-buyers program. A description of LAHA has been
added to the Appendix, as well as a proposed spending plan for 2025 funds.
Because the funding source is sales tax based, the amount of money received by the City will
vary from year to year. Staff proposes to amend the current Strategic Plan to include the
proposed spending plan for 2025 and to document that staff will annually the evaluate the
amount of LAHA funds to be received and review existing spending plans and community needs
in order to prepare a spending plan for the following year. Staff will then communicate the
proposed annual spending plan with the City Council. When the next version of the Strategic
Plan is prepared in 2027, the City will have had several years of experience with LAHA funds and
will be better positioned to include a longer-term spending plan that can be incorporated into
the 2028-2033 Strategic Plan.
St. Johns Woods
St. Johns Woods is a 124-unit townhome project located south of Highway 62 and west of Baker
Road. This project was built in the mid-1970s. The homeowner’s association recently voted to
approve an improvement project to replace siding on the units. It is expected that some units
will also require window replacement. A fair number of the units are owned by low to
moderate income households that are seeking assistance through the City’s rehab loan
program. Based on the project costs, the loan requests are approximately $12,000 to $15,000
per unit. Construction is expected to begin in Spring 2025.
The City typically uses CDBG dollars to fund the rehab loan program. However, the number of
households that would qualify for the rehab loan program would exceed the amount of
CDBG/LAHA dollars the City has available. Large improvement projects such as this are
infrequent, so as an alternative staff would utilize pooled TIF dollars to fund the St. Johns
Woods rehab loans. There are adequate pooled TIF dollars available, and this approach would
ensure that all St. Johns Woods qualifying applications could be funded while CDBG/LAHA
dollars would remain available for rehab loans to the rest of the community and other housing
priorities. The updated Strategic Plan includes the addition of the St. Johns Woods project to
the list of proposed uses for pooled TIF dollars.
ATTACHMENTS
2023-2027 Community Development Strategic Plan
2023-2027 Community Development Strategic Plan
Approved by City Council November 2022
Updated January 2025
2
Executive Summary………………………………………………………………………………………..3
Department Overview…………………..……………………………………………………………….4
2023-2027 Areas of Focus
Section 1: Race Equity Initiative……………………………………………………………5
Section 2: Housing Programs and Initiatives..……………………………….……..6
Section 3: Economic Development Partnerships and Promotion..………..17
Section 4: Redevelopment Opportunity Sites……....………………………………26
Section 5: Potential Infill Sites………………………………………………………………41
Appendix
Housing Funding Sources…………………………………......………………………………58
Economic Development Funding Sources…………………......………..……………63
Table of Contents
2023-2027 Community Development Strategic Plan
3
Executive Summary
2023-2027 Community Development Strategic Plan
Strategic Plan
Updated every 5 years
Annual Report
Updated yearly
Comp Plan
Updated every
10 years
Work Plan & Budget/CIP
Updated every
2 years
The Comprehensive Plan is the City’s guide for growth and
development related to housing, transportation, land use,
economic development, parks and open space, infrastructure, sustainability, equity and community health.
The Community Development Strategic Plan prioritizes
Aspire 2040 initiatives and lays out a phased approach to
implementing those initiatives. It also identifies potential
redevelopment and development sites within the City.
Community Development’s Work Plan breaks initiatives
from the Strategic Plan into shorter term goals.
The City uses a two year cycle to update their financial
planning tools. The Capital Improvement Plan is reviewed
on even years and coordinates the location, timing and
financing of capital improvements. The City’s Budget is reviewed on odd years. It’s designed to provide taxpayers with services such as Fire and Police protection, Public Works necessities and Parks and Recreation spaces.
The Community Development Annual Report shares the department’s annual achievements.
The Strategic Plan is a vision of the priorities Community Development staff will work
toward in the next 5 years. It identifies and categorizes areas of focus that provide a
phased approach to implementing the Aspire 2040 Comprehensive Plan and other
longer range initiatives. Throughout the Strategic Plan, references from Aspire note
the connections between Aspire and Community Development efforts.
The Strategic Plan is meant to inform the public of key projects and initiatives,
communicate funding sources, potential redevelopment and development sites, and
foster coordination between Community Development, other departments and City
Council. The Strategic Plan informs workplan and CIP preparation. Understandably, the
plan may change as new factors are introduced. For that reason this is meant to be a
living, amendable document.
How the Community Development Strategic Plan fits into the City’s overall planning
process:
The Housing and Community Services Division advocates for affordable housing and
administers the City’s Inclusionary Housing Policy. HCS also provides assistance,
information and referrals to residents of Eden Prairie that connects them to
resources meant to help them lead full, healthy lives. Another function of HCS is to
support diversity, civil and human rights, and the Americans with Disabilities Act in
our community – mainly through the work of the Human Rights and Diversity
Commission (HRDC).
The Economic Development Division promotes business growth and retention,
assists businesses with site locations, advocates for transportation and technology
improvements, and represents the City on the Eden Prairie Chamber of Commerce
Government Committee. A key component of economic strength is managing the
needs of existing and prospective businesses to ensure a diverse mix that
contributes to a stable tax base and enhances Eden Prairie’s image and regional
profile.
The Planning Division works with developers, community members and
organizations as a part of long-range land-use planning and current development
projects. This division is responsible for maintaining the City’s comprehensive plan
and zoning ordinances. Planning also provides support for the preservation of Eden
Prairie history by working with the Heritage Preservation Commission (HPC).
The Assessing Division is responsible for establishing valuations and classification of
all real estate properties in the City for purposes of taxation. This work is required to
follow standards and procedures to comply with the Minnesota Department of
Revenue and Hennepin County regulations.
4
Department Overview
2023-2027 Community Development Strategic Plan
The Community Development Department supports the long-term vitality of Eden
Prairie through city-wide land use planning and development review activities,
maintaining a positive environment for business, addressing housing and community
service needs, and responsible property valuations.
Community Development
Housing and
Community
Services
Economic
Development Planning Assessing
5
Section 1
Race Equity Initiative
2023-2027 Community Development Strategic Plan
The Race Equity Initiative (REI) is a critical step forward for Eden Prairie as it looks to
create and strengthen community relationships, encourage shared decision-making
and minimize disparities wherever possible.
The REI report, adopted by the City Council in January 2022, was drafted by the Human
Rights and Diversity Commission (HRDC) in conjunction with a project consultant and
City staff and is based on research and community feedback. It outlines
recommendations in six main areas:
•Emergency Response
•Facilities and Programs: Accessibility and Culture
•Recruiting, Hiring and Retention
•Connection to Community
•Community Experience
•Developing Future Leaders
Project Research and Outreach
Throughout 2020 and 2021, City staff and residents
were encouraged to participate in project research
through individual interviews, focus groups, world
cafés and online surveys. City documents and policies
were also reviewed.
Next Steps
City staff will review the recommendations and begin creating plans for
implementation through an interdepartmental working group. Individual departments,
including Community Development, will brainstorm additional avenues for integrating
race equity considerations into its work. Additional community engagement will be
conducted as the plan is reviewed and implementation strategies developed.
City staff will provide an initial implementation plan and continue to provide summary
reports to the City Council and HRDC on a regular basis.
Among the Housing Task Force’s chief suggestions was adoption of an Inclusionary
Housing Ordinance, which the City acted on the next year. Under this ordinance,
developers must provide a portion of their units at affordable rents at a preselected
income threshold.
Programs coordinated by the Housing & Community Services division focus on policies the
City has established for housing development and preservation: inclusion of affordable
housing, homeownership initiatives, maintenance and improvement of existing housing
stock, and allocation of federal, state, and local funding for housing programs.
Affordable Housing Production
6
Section 2
Housing Programs & Initiatives
2023-2027 Community Development Strategic Plan
An online meeting of the Housing Task Force
Aspire 2040: “Incentivize attainable and affordable housing options for lower-income households
so they can move to and remain in Eden Prairie.”
•Timing: ongoing
•Funding: TIF, Housing Revenue Bonds, potential grant sources•Participants: Housing & Community Services, Economic Development,
Planning, Met Council, Minnesota Housing, Hennepin County
Eden Prairie has deployed several planning tools and financial mechanisms to generate
affordable rental housing in recent years. The publication of Aspire 2040 kicked things
off, using public engagement and other means to help shape an overall housing vision
for the City through the year 2040. This was followed by a Council-selected Housing
Task Force that finished its work in late 2020 with a recommendations report.
72023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Multi-Family Housing Projects
Total
Affordable
Total
Units
30%
AMI
50%
AMI
60%
AMI
80%
AMI
100%
AMI
Market
Rate
Applewood Pointe (IH)10 100 ----3 4 3 90
Cascade / Lincoln Parc (TIF/IH)6*190 --6 ------146
Eden Prairie Senior Living (IH)12 112 --6 --6 --100
Elevate (TIF)53 245 --50 --3 --192
Ellie (TIF/IH)60 239 --48 --12 --179
Flagstone / Pres. Homes (IH)14 277 14 --------263
The Fox & The Grouse (TIF/IH)107 425 --85 --22 --318
Paravel (TIF/IH)63 246 --50 --6 7 183
Prairie Bluffs Senior Living (IH)14 138 --7 --7 --124
Trail Pointe Ridge (TIF/LIHTC/IH)52 58 13 26 13 ----6
TOTAL 391 2030 27 278 16 60 10 1601
The ordinance has effectively been blended with the City’s use of Tax Increment
Financing (TIF), which requires that at least 20% of units be affordable to households at
or below 50% of the area median income (AMI) for as long as 26 years. When a project
is subject to the ordinance and receives TIF, it must contribute an additional 5% of units
affordable at or below 80% of AMI and in perpetuity. The City also recently created an
affordable housing trust fund through which it can deposit a variety of funding sources
and pursue several housing strategies. Staff will continue to explore other strategies to
utilize this tool.
Together, these strategies have been paying dividends toward Aspire goals and toward
the Met Council’s affordable housing production goal of 1,408 units before 2030,
though production in the area of greatest need—units affordable to households earning
30% or less of the AMI—has proven difficult to produce compared to units in the 31-
50% range (where the City does very well) or 51-80% range. Over the past few years,
the projects in the chart below have been brought online, are under construction, are
through the entitlement process or otherwise look feasible.
* New affordable units added in 2019
82023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Rendering of GTS Housing – an apartment project that will bring 425 total units of
housing to Eden Prairie. 25% of the units will be affordable at 50% and 80% AMI.
Looking at its 10 most recent projects, Eden Prairie has reached 27.34% of its Met
Council-determined affordable housing goal for the period of 2021-2030. Of this
production, 72.21% is at the 50% of AMI threshold which makes sense given the
frequency of the use of TIF. Coincidentally, the City is at 72% of goal at that AMI
level.Looking at Met Council’s breakdown of need by AMI level shows, however, that
this strong production at the 50% level, while helpful toward the overall affordability
need, does not match well the need as expressed across the three “affordability
bands” of the 30% and below level, the 31-50% level or the 51-80% level. For example,
need at or below 30% of AMI makes up 57% of the need allocation overall, but
constitutes just 7% of recent production. Similarly, units affordable between 51 and
80% of AMI make up 15% of the affordable housing need but the City has only reached
5% of goal for that category. Trying to diversify AMI levels, particularly to drive
production at lower AMI levels, will be an ongoing challenge.
Aspire 2040: “Work in partnership with private and public sectors, regional, state, and federal
agencies, and citizens, community groups and others to help envision and finance innovative
housing demonstration projects and housing development.”
Affordable Housing Opportunity Sites
Priority/Timing: varies depending on site
Funding: TIF, Pooled TIF
Participants: Housing & Community Services, developers, intergovernmental partners
•Venture Lane parcel. Will require regulatory work as a zoning change is expected.
Response to a City issued RFP and developer responses indicated vertically
integrated mixed-use is challenging from a market perspective and the site may be
better suited for horizontal mixed use or residential. (Additional parcel details on
page 44.)
•Transit Oriented Development (TOD) housing opportunity sites. (Additional details
on pages 28-30):
→Land assembly with Montessori School (Town Center)
→Eagle Ridge Partners property (Golden Triangle)
→TAGS Gymnastics site (Golden Triangle)
→City West station area
•Flying Cloud Drive and College View Drive (northeast corner). All properties listed
below are guided Medium Density Residential. (Additional details on page 43.)
→The property owned by Prince’s estate on Aztec Dr, PID 23-116-22-32-0014
→9051 Flying Cloud Drive
→9061 Flying Cloud Drive (formerly a carpet store)
→9125 Flying Cloud Drive
•Possible church sites may offer potential for affordable housing opportunities
9
Section 1: Housing Programs & Initiatives
Eagle Ridge opportunity Northeast corner of Flying Cloud Drive and
College View Drive
2023-2027 Community Development Strategic Plan
Naturally Occurring Affordable Housing (NOAH)Inventory and Action Plan
•Priority: near term (2023-2024)
•Funding: TBD
•Participants: Housing & Community Services, mission oriented non-profits
NOAH is typically defined as private,
unsubsidized housing that is in full or in
part ‘naturally’ affordable given its
construction quality, age and condition. It
may include housing that has ‘timed out’
of affordability restrictions, such as when
low-income housing tax credits expire
after 30 years or when TIF affordability
ends.
Staff will create a NOAH inventory to identify properties at risk using CO-STAR data and
other available sources. Establishing a clear definition for what constitutes NOAH and
developing the inventory will assist with identifying sites for potential interventions in
conjunction with mission-oriented non-profit buyers.
Most peer cities that have adopted NOAH definitions define it as private, unsubsidized
housing where at least 60% of residents earn 60% or less of the AMI. This definition owes
largely to the set parameters of mission-oriented non-profits interested in preserving this
vital housing. One question for Eden Prairie is whether this definition suits the
community. For example, Eden Prairie was developed later than most metro suburbs, so
its stock of pre-1980 (another common threshold) developments is relatively small. Since
more Eden Prairie properties are newer, they tend to have a higher class (e.g. Class A,
Class B, Class C) and are generally in better condition. These factors beg the question of
whether the City should match the definition commonly in use or create one that better
suits its stock. By way of illustration, Eden Prairie could elect to say a NOAH property in
the community is one where at least 60% of residents earn 80% of AMI or less and where
the building was built pre-1990.This would enlarge the pool of properties potentially
saved though it would differ from peer communities. Seeking feedback from other
communities and non-profits about use of thresholds that might better fit the community
should be further explored or be an early Action Plan item.
Staff will develop a NOAH action plan to ensure timely action can be taken when a
threatened property nears or hits the market. The action plan should include potential
partners, funding sources and protocols for intervention and is also considered a Near
Term action item (2023-2024).
102023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Potential NOAH in Eden Prairie
Aspire 2040: “Address aging housing stock to preserve and prevent the decline of
naturally occurring affordable housing.”
Aspire 2040: “Preservation of Publicly Subsidized Properties (e.g. Project-Based Section 8, LIHTC) is critical to preserving existing affordable assets and can be a cost-effective way to maintain affordability.”
Priority/Timing: ongoing
Funding: TBD
Participants: Housing & Community Services, Minnesota Housing
HCS will actively monitor properties with expiring Housing Assistance Payment (HAP)
contracts or Low-Income Housing Tax Credit (LIHTC) compliance periods, which are
both administered by Minnesota Housing. HAP contracts are used in “Project-Based”
Section 8, where the subsidy is tied to the property rather than to an individual
household as in the Housing Choice Voucher Program. Eden Prairie has several such
properties and they are a valuable resource given the consistently funded and highly
affordable housing they provide. Owner participation is voluntary and can end with
the expiration of a HAP contract. Staying in contact with owners regarding any
intention to leave the program is a low-cost entry point to negotiate a different
outcome.
LIHTC is the nation’s premier affordable housing production and preservation vehicle.
Under this Department of Treasury program, developers are awarded tax credits
through the State that they then sell to investors. This generates upfront money to
build the project while the investor receives a tax credit they can use over a ten-year
period. Though complicated and often competitive, Eden Prairie can support
proposed LIHTC projects for new construction or for subsequent rehabilitation by
resolution and financial contribution such as provision of bond proceeds.
11
Preserving Subsidized Affordable Housing
2023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Briar Hill and Prairie Meadows apartments are Project Based Section 8 properties.
•Priority/Timing: ongoing
•Funding: Community Development Block Grant (CDBG), Pooled Housing TIF & LAHA
•Participants: Housing & Community Services, Building Inspections
Maintaining existing housing stock and investing in
quality of life improvements are cost effective methods
for keeping Eden Prairie homes in good repair and a
source of pride for their owners. The Housing
Rehabilitation Loan Program provides up to a $15,000
loan per eligible request for essential home
improvements up to a maximum of $20,000
in outstanding loans. Eligible homeowners must meet income guidelines for low or
moderate income households. Loans are zero interest and have a term of 30 years. As
loans are repaid, funds are recycled into making additional loans to low and moderate
income homeowners. Funding details can be found in this plan’s Appendix.
•Priority/Timing: ongoing
•Funding: CDBG and General Fund
(Senior Community Services HOME Program)
•Participants: Housing & Community Services,
Senior Community Services
The City works closely with Senior Community
Services, a locally-based non-profit, and provides
periodic funding through a request for proposals for the Household & Outside
Maintenance for Elderly (HOME) program. The program provides low or no cost basic
repairs and assistance with needed chores.
The City also offers a grant program for income-eligible seniors to make modest but
necessary home improvements in an amount up to $5,000. Any funds repaid under this
effort are reinvested into additional affordable housing activities. Funding details can be
found in this plan’s Appendix.
Senior Home Maintenance Programs
Housing Rehabilitation Loan & Grant Programs
122023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Aspire 2040: “Maintain the community’s existing attainable housing stock, while providing
incentives to facilitate the development of new affordable housing.”
Aspire 2040: “Providing rehab and retro-fit resource guides, and financial resources to make these
upgrades can help retain this population in the community.”
Aspire 2040: “Engagement with Community Land Trusts is a means to provide an ownership
opportunity to a low to moderate income household as well as to provide long-term affordability.”
Community Land Trust Partnership
•Priority/Timing: ongoing
•Funding: CDBG
•Participants: Housing & Community Services, Hennepin County
Homeownership is a cornerstone in Eden Prairie, but the cost of land and other
production factors make creation of new affordable detached homes difficult. Land
trust partnerships fund the acquisition of homes by a community land trust (Homes
Within Reach / West Hennepin Affordable Housing Land Trust) that retains the land,
rehabs the home and sells it to a lower-income family. By leasing rather than selling
the land to the new homeowner, the cost is dramatically reduced as it constitutes in
essence just the physical improvements to the property. Housing & Community
Services strives to fund one land trust acquisition annually, depending on market
availability. The City has helped fund the purchase of 18 Eden Prairie properties
through Homes within Reach.
13
Section 1: Housing Programs & Initiatives
WHAHLT Homes
2023-2027 Community Development Strategic Plan
•Priority/Timing: ongoing
•Funding: CDBG, Pooled Housing TIF & LAHA
•Participants: Housing & Community Services
The cost of a home can be daunting for first-time
homebuyers. Low and moderate income
households may often lack the upfront capital to
purchase their first home. This program provides
down payment and closing cost assistance to
income qualified households. New LAHA funds will
allow the City to increase the amount provided to be more aligned with neighboring
communities. LAHA funds will also enable the City to initiate a new program
specifically designed for First Generation First Time Homebuyers. The assistance is
provided to recipients as a zero percent loan with a 30 year term and any repaid funds
are reinvested into additional first-time buyer loans. Funding details can be found in
this plan’s Appendix.
First-Time Homebuyer Program
142023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
Aspire 2040: “The undersupply of housing options for lower income, owner-occupied households in
Eden Prairie is a key issue for the City.“
Aspire 2040: “Continue to provide information and resources to the community…through Housing and Community Services (HCS).”
•Priority/Timing: ongoing
•Funding: not applicable
•Participants: Housing & Community Services
The Property Mangers Collaborative is coordinated by
HCS and is meant to give managers of multifamily
properties in the community opportunities to network
and share best practices, especially related to provision
of affordable housing, working with diverse clienteles
and maintaining quality landlord / tenant relations. The
structure of the group was refreshed in 2022. It meets
in person on a quarterly basis and a newsletter is also
sent on a quarterly basis.
Property Managers Collaborative
Aspire 2040: “Continue to provide information and resources to the community to access attainable
and affordable housing through Housing and Community Services (HCS).”
Priority/Timing: near term (2023-2024)
Funding: not applicable
Participants: Housing & Community Services, Eden Prairie Community
Foundation
For projects receiving City financing to provide affordability, staff will begin to
integrate into development and/or TIF agreements a requirement that the developer
create a satisfactory Affirmative Fair Housing Marketing Plan (AFHMP). These brief
plans, a template of which is provided by HUD, are a typical requirement for projects
funded by the Minnesota Housing Finance Agency and represent a best practice in
soliciting tenants. With the goal of reaching those “most unlikely to apply,” an AFHMP
contemplates how to market the property to diverse and often underrepresented
households in the community.
Staff will develop and provide a document for tenants that outlines tenant rights,
landlord responsibilities, and resources for pursuing grievances through advocacy and
legal groups. Such a document could empower residents to spur positive changes in
their unit or building. This was considered a critical adjunct to NOAH strategies
emerging from the Housing Task Force.
15
Section 1: Housing Programs & Initiatives
2023-2027 Community Development Strategic Plan
Tenant Fair Housing Materials
Housing Improvement Areas (HIAs)
Aspire 2040: “The City is open to continuing to work with HIAs and provide financing
where practicable.”
•Priority/Timing: ongoing – a potential
option in our toolbox
•Funding: bond issuance proceeds or bank
loan repaid by Special Assessments, CDBG
•Participants: Housing & Community
Services
16
A townhouse in the St Johns Wood homeowners association.
2023-2027 Community Development Strategic Plan
Section 1: Housing Programs & Initiatives
HIAs are a creation of state statute and allow cities to extend assistance to Common
Interest Communities (CICs) for needed improvements. Homeowners must vote through
their Homeowners Association in a strong majority to pursue and receive City
assistance, which is then repaid by special assessments through the residents’ property
taxes. An example is Edenvale, on Valley View Road near Mitchell Road.
•Priority/Timing: prospective option for the future
•Funding: TBD
•Participants: Housing & Community Services
Habitat for Humanity has expanded its offerings beyond the traditional model of
using donated materials and sweat equity to significantly lower the house price for a
low income family. Lately Habitat has branched out into basic home repairs for low
income households, veterans, and seniors; foreclosure prevention; and the Age Well
at Home program that brings together housing and health care services to help
seniors who wish to stay in their homes. Partnering with Habitat would bring needed
resources and know-how from this well regarded organization.
Aspire 2040: “Work in partnership with private and public sectors, regional, state, and federal
agencies, citizens, community groups and others to help envision and finance innovative
housing demonstration projects and housing development.”
Develop Partnership withHabitat for Humanity
Priority/Timing: near term (2023-2024)
Funding: TBD
Participants: City, School District, Chamber of Commerce, One Million Cups
In 2020 Mayor Ron Case initiated an effort to support local entrepreneurs by:
•Improving the entrepreneurial eco-system in Eden Prairie•Supporting projects that stimulate small business growth
•Creating alternative pathways outside the traditional college degree route
The project is a collaboration between the City, School District, Chamber of
Commerce and One Million Cups to create a new entrepreneurial space at Eden
Prairie High School that provides:
•Curriculums around entrepreneurship
•Mentoring and idea exchanges between entrepreneurs and students
•After-hours availability to existing entrepreneurs and One Million Cups
•The space is part of a planned renovation to EP High School with project
timing expected to be announced in 2022
Maintaining and growing Eden Prairie’s diverse economy is a key priority of the Aspire 2040
comprehensive plan. The strategies and initiatives in this section are meant to strengthen
the City’s economic competitiveness by supporting programs and activities that promote
business retention and expansion, stimulate economic growth, and contribute to the
vitality of Eden Prairie.
Aspire 2040: “Attracting and retaining educated youth and young professionals can help bolster
economic growth and development by increasing the City’s skilled workforce to create and fill
innovative and high paying jobs.”
Section 3
Economic Development Partnerships and Promotion
Future Innovation Sandbox Space
Innovation Sandbox
172023-2027 Community Development Strategic Plan
Interior Image - Innovation Sandbox
Aspire 2040: “Provide adequate transportation infrastructure to increase mobility. Support
construction of the METRO Green Line Extension.”
I-494 Corridor Commission
182023-2027 Community Development Strategic Plan
Section 2: Economic Development Partnerships and Promotion
Priority/Timing: ongoing
Funding: City General Fund
Participants: Eden Prairie, Minnetonka, Bloomington, Edina, Richfield, MnDOT,
Hennepin County
Established in 1986, the Commission encourages economic growth and regional
prosperity through improved transportation options, roads, bridges and transit as a
combined solution to improve mobility. The Commission is comprised of elected
officials and City staff, and is supported by representatives from MnDOT, the
Metropolitan Council and the private business community. Services include:
•Working with over 1,000 employers and multi-tenant properties with resources
and services aimed at converting drive-alone commuters into a sustainable
commute mode.
•Promoting road, bridge, and transit projects that support economic growth and
benefit area businesses and residents.
•Supporting the construction of SW Light Rail
Aspire 2040: “Establish and maintain regular lines of communication with local businesses to stay
informed about expansion plans and service needs. “
Priority/Timing: ongoing
Funding: not applicable
Participants: Mayor, City Manager and
Economic Development
•Staff, along with the Mayor, have
discussions with business leaders though
meet and greets. Over 400 meetings have been completed since 2002.
•The City continually works to increase the business community’s awareness of
programs and funding (State/County/City) that are available.
•Over the last 5 years the City has had a significant level of contact with businesses
impacted by the SWLRT project. Working with outreach coordinators from the
SWLRT office, City staff will continue regular communication with businesses
along the corridor as needed until the project is complete.
In addition to business meet and greets, staff participates in Chamber of Commerce
meetings and committees, and the City conducts a business survey every 3 years –
most recently in 2022.
192023-2027 Community Development Strategic Plan
Section 2: Economic Development Partnerships and Promotion
Business Communications & Meet and Greets
Aspire 2040: “To make TOD areas unique destinations for the community, Eden Prairie should
capitalize on TOD zoning by…Establishing a multimodal transportation hub by connecting transit
with bicycle and pedestrian infrastructure (bicycle lanes, bike sharing, and racks) along with
sidewalks, trails, and paths.”
Priority/Timing: ongoing
Funding: Economic Development Fund, Pooled TIF, grants
Participation: Economic Development, Planning, Engineering, Parks, SW Transit
Creating attractive and inviting streetscapes in the City’s Town Center and station
areas is an important goal for the City and can help stimulate economic development
activity and private investment in these areas. Providing better access to stations for
pedestrians, bikers, and micro-mobility users (commuters) is also a goal and high
priority that supports business by making the last mile connection achievable. All the
following projects meet these goals:
20
•Town Center Pedestrian
Connections (County TOD
grant) (Near Term)
•West 70th Street completion –
East segment (Near Term)
•Golden Triangle Area Trail
Connections (Near Term)
•City West Area Trail
Connections (Mid Term)
•“Last Mile” Study (circulators
or other connections to LRT)
(Mid Term)
•North South Roadway in Town
Center (Long Term)
Support Streetscape/Pedestrian/LRT Improvements
2023-2027 Community Development Strategic Plan
Section 2: Economic Development Partnerships and Promotion
Aspire 2040: “Partner with local and state agencies to provide financing for business
growth and expansion.”
Priority/Timing: ongoing
Funding: City General Fund and
Hennepin County
Participants: City of Eden Prairie, local
businesses, Metropolitan Consortium
of Community Developers (MCCD),
Hennepin County
This is a technical assistance program
for small businesses funded through a
partnership between Eden Prairie and
Hennepin County. Services include
business plan development, marketing
and feasibility studies, cash flow and
financing projections, loan request
preparation, and advocacy with lending
institutions.
21
Section 2: Economic Development Partnerships and Promotion
Open to Business Program
2023-2027 Community Development Strategic Plan
Aspire 2040: “That we, as representatives of Eden Prairie businesses, city government,
educational and religious institutions, accept special roles and responsibilities in fostering
diversity in our community.”
Priority/Timing: ongoing
Funding: Hennepin County
Participants: small businesses in Hennepin County
Entrepreneurs and start-up business owners
in Hennepin County can access free consulting
services through business advisors that offer
expert support in a wide range of areas
including:
• Legal guidance
• Financial planning
• Marketing
• Access to capital
• Research and write business plans
• Training and education
• Access to community-based lenders
Created in response to business impacts caused
by the Covid 19 pandemic, Elevate Business has
now grown into an innovative model to help
diverse businesses grow and build for success
long into the future. Elevate Business is available
to all businesses but focuses on economic
empowerment of people of color, women, and
other underserved business owners that have
historically experienced disparities and were
disproportionately impacted by the
pandemic.
22
Section 2: Economic Development Partnerships and Promotion
Elevate Business Program
2023-2027 Community Development Strategic Plan
Aspire 2040: “Establish and maintain regular lines of communication with local businesses to stay
informed about expansion plans and service needs.”
Realtor’s Forum
Priority/Timing: ongoing
Funding: not applicable
Participants: partnership between City, Schools and MPLS Area Realtors
23
Priority/Timing: ongoing
Funding: not applicable
Participants: Chamber of Commerce, City, School District
Through participation on the Chamber’s Workforce Committee, City staff in 2014
helped create an annual Career Expo held at Eden Prairie High School where 800
students have an opportunity to meet with over 50 local companies to learn more
about career opportunities in their industries.
2023-2027 Community Development Strategic Plan
Section 2: Economic Development Partnerships and Promotion
About every two years since 2011 the City
has organized and hosted an educational
forum with bus tours for area realtors to
learn about emerging community
development projects and school initiatives.
The event has been popular and usually
attracts about 100 participants. Attendees
qualify for continuing education credits.
Aspire 2040: “Partner with the Chamber of Commerce, local and state agencies, and education institutions on workforce development initiatives.”
Student Career Expo
Aspire 2040: “Encourage unique, attractive destinations. Create unique City entry monument
signs at key locations.”
24
Section 2: Economic Development Partnerships and Promotion
2023-2027 Community Development Strategic Plan
Priority/Timing: near term
Funding: Economic Development Fund
Participants: Economic Development, Parks, Engineering
In 2013 the Flying Red Horse was donated to the City by the former owners of a
Mobil station located at Flying Cloud Drive and West 78th Street. The historic piece,
originally erected in 1936, will be installed over a monument in a public plaza located
at the corner of Flying Cloud Drive and Town Center Place – near its original location.
The monument will identify entry into the City’s Town Center. The project is
expected to be implemented in 2023.
Town Center Flying Red Horse
Aspire 2040: “Promote a sense of community.”
Priority/Timing: near term
Funding: Community Development/Planning budget
Participants: Community Development, Parks, Facilities, Administration
The Dorenkemper House was built around the late 1850’s and was originally located
south of Pioneer Trail, near Riley Creek in Southwest Eden Prairie. It was moved to
Riley Lake Park in 2002 when its original site was developed into a residential
subdivision called Settlers Ridge. The house was restored
in 2006 and designated as a Heritage Preservation site
in 2015. It has been fully furnished with items donated
by the Historical Society.
Since its restoration, the home has experienced
minimal use and access by the public. In July 2022
Maxfield Research was retained to conduct a market
study to evaluate the potential for using the home and
site for commercial or civic uses that generate greater
public access and enjoyment of the property. The study
is expected to be completed in late October and the
findings will be discussed with the Heritage Preservation
Commission and City Council late in 2022 or early 2023.
252023-2027 Community Development Strategic Plan
Section 2: Economic Development Partnerships and Promotion
Historic Dorenkemper House - Market Assessment
26
Section 4
Redevelopment Opportunity Sites
2023-2027 Community Development Strategic Plan
The City has established a long term vision for the development of land uses within
Eden Prairie. This vision is reflected through the adoption of several policy documents
including Aspire Eden Prairie 2040, Eden Prairie Design Guidelines, the Major Center
Area Study, and the Town Center Design Guidelines. Collectively these policies lay the
foundation for future development and redevelopment within Eden Prairie.
This section will highlight redevelopment opportunity sites consistent with these
policy documents; identify the Community Development divisions that will be directly
involved in redevelopment efforts; and identify potential timeline(s) and whether any
City resources may be anticipated to support redevelopment efforts.
Priority/Timing: ongoing
Funding: TIF, Pooled TIF, TOD Grants (Met Council & Hennepin County)
Participants: Planning, Housing & Community Services, Economic Development
Construction on the Green Line LRT Extension (also known as the Southwest LRT
Green Line) is well underway, with the line expected to begin operating in 2027.
Areas around the City’s four transit stations will continue to be the focus for Transit
Oriented Development (TOD).
TOD is a land use pattern intended to support transit
system investments by creating attractive, compact,
pedestrian oriented, high density, mixed use and
environmentally and economically sustainable
communities centered around transit facilities. There
are various sites near station areas with great
potential for redevelopment that could
accommodate opportunities for multi-family
residential, office, commercial, and light industrial
uses.
Housing in TOD and the Major Center Area (MCA)
will support the investment in LRT and provide
increased ridership, as well as provide improved
access to employment, transit, and resources.
Development that includes high density residential
provides a variety and diversity of housing options
that reflect current and future community needs in
proximity to the LRT corridor.
27
TOD Opportunity Sites
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Aspire 2040: “As development and redevelopment occurs near transit facilities, the City
envisions creating urban environments that have a distinct character but at the same time
relate to the rest of the community.”
Elevate was the first TOD project in Eden Prairie.
Aspire guides several properties at each of the station areas for TOD development.
As reinvestment along the LRT corridor continues, it is expected that additional
properties will seek to be considered for guiding and zoning for TOD development.
The principles that guide development of TOD properties are outlined in Aspire
and include: high density, rich mix of land uses, pedestrian oriented, urban
pattern, parking solutions, engaging public spaces, safety, high quality architecture,
and sustainable development.
City West Station
At City West station, Optum’s approved phase three, ten-story office building that will
be located directly adjacent to the City West station could be constructed in the next
five years. If Optum elects not to develop, the site would be well suited for other uses
including hotel or residential. Other potential TOD sites near this station include:
Shady Oak Center at 6399 City West Parkway and American Investors Office at 6385
Old Shady Oak Road.
282023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
LRT Stations in Eden Prairie
Golden Triangle Station
With changing trends in the industrial market and buildings within this area aging,
several properties near the Golden Triangle station are positioned for
redevelopment. Pending construction of the Greco/Eagle Ridge Partners project is
expected to stimulate additional TOD development in the area. Other potential TOD
sites include the TAGS building at 10300 W 70th Street and 6871 and 6851 Flying
Cloud Drive.
292023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Town Center Station
Town Center station is located in the area that’s been planned as Eden Prairie’s Town
Center. The Town Center is generally located between Prairie Center Drive, Flying Cloud
Drive, Technology Drive and Regional Center Drive. The Town Center zoning and design
guidelines establish similar development patterns and expectations to the principles
associated with TOD development while maintaining characteristics unique to the Major
Center Area (MCA). When Aspire was approved, the majority of properties within the
Town Center remained guided for Town Center development with the exception of
12001 and 12011 Technology Drive. These properties are guided for TOD development
due to the TOD sub-districts’ ability to accommodate employment opportunities
consistent with light industrial uses. The Town Center sub-districts promote a pedestrian
scale and compact area with a dynamic mix of land uses. Additional details regarding
the Town Center area and planned development can be found on page 37.
302023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Area planned as Eden Prairie’s Town Center
312023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
SouthWest Station
As the only multi-modal transit stop in Eden Prairie, this station area is already
home to TOD development. Elevate at SouthWest Station includes 222 residential
units above approximately 13,000 square feet of retail space and additional area
for structured parking. Other potential TOD sites may emerge as reinvestment in
surrounding properties occurs.
Aspire 2040: “The vision for the Town Center area is to create an urban village with
a ‘Main Street’ feel.”
322023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Priority/Timing: ongoing
Funding: TBD
Participants: Planning, Housing &
Community Services, Economic
Development
The Major Center Area (MCA) study
established the creation of a Town
Center. The Town Center is generally
located along Singletree Lane
between Prairie Center Drive and
Flying Cloud Drive. This area is
intended to be a pedestrian scale,
compact area with a vibrant mix of
land uses that encourages people to
live, shop, work, and play. The MCA
proposes the creation of a Town
Center with a retail and housing
core and a walkable main street.
The land uses identified for the Town Center include mixed use (retail and office on
the first floor and residential above), retail, entertainment, restaurants, services,
office, residential and hospitality.
Several properties are positioned for redevelopment in the Town Center, including:
the properties along Glen Lane, Bowlero, Walmart, CarX, and Jiffy Lube. The City-
owned property currently leased to EP Montessori on Singletree Lane is intended to
eventually be assembled with other properties for redevelopment.
The long term plan for the area includes the construction of a north/south Main
Street connection between Singletree Lane and Technology Drive. Phase I of this
roadway would connect Singletree Lane to Town Center Place. This overall
improvement would include specific streetscape and design standards to promote
pedestrian connections and an active street environment. Economic Development
funds may be a potential funding source to achieve this effect.
Town Center Plan
33
Priority/Timing: ongoing
Funding: TBD
Participants: Planning, Economic Dev, Housing & Community Services
Aspire 2040 created a new land use designation of Mixed Use. Properties guided for
Mixed Use development were predominantly located at and around Eden Prairie
Center. The City’s Aspire plan states “For retail malls to maintain long term staying
power, a wider mix of additional uses should be considered that are synergistic to
retail, help attract more customers and shoppers, and are connected physically to the
mall or are in immediate proximity.” As opportunities to redevelop portions of the
mall and nearby properties emerge, staff will continue to promote alternative mixed
uses to help ensure the long term success of Eden Prairie Center area.
Additional areas guided for Mixed Use development include: the east and west ends
of Martin Drive, Flying Cloud Commons, the Fountain Place area and Tower Square
(the area immediately adjacent to the mall along Flying Cloud Drive and Prairie Center
Drive). The Flying Cloud Commons area was recently developed as a horizontal mixed
use development, consistent with Aspire.
Next steps to implement the Mixed Use land use category include creating zoning
district regulations that identify permitted uses and performance standards that
would apply to properties guided for mixed use. This code amendment is expected in
2023.
Mixed Use – Aspire Implementation
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Fountain Place (left) and Tower Square (right) are guided for Mixed Use development.
342023-2027 Community Development Strategic Plan
Eden Prairie Center is an important economic asset to the community and region
with over 1.3 million square feet of retail and entertainment related uses. To help
ensure the mall’s long-term vitality, staff is encouraging ownership to consider
alternative uses that have a synergistic relationship to retail for any future
redevelopment opportunities.
In early 2022, Hines Company was retained by mall ownership to conduct a market
study and master plan for the 11-acre area currently occupied by JC Penney. City
staff is collaborating with Hines in this effort and will include evaluating housing,
hotel, office and entertainment uses to potentially replace future vacancies.
Repositioning and expanding the uses allowed in and around the mall property is
consistent with the policies and implementation strategies outlined in Aspire to
maintain the long term viability and success of Eden Prairie Center.
Priority/Timing: near term (2022-2023)
Funding: private (no City contribution)
Participants: Property owners, Planning, Economic Dev, Housing & Community Services
Aspire 2040: “Hotels, housing, professional offices and entertainment destinations
would increase both the daytime and nighttime populations, benefitting nearby retail businesses and helping to further diversify Eden Prairie’s economy. The City should
coordinate with mall representatives and business owners to add these uses to Eden
Prairie Center when large vacancies occur.”
Eden Prairie Center Master Planning
Section 3: Redevelopment Opportunity Sites
Aspire 2040: Focus on created a more dynamic mix of land uses throughout Eden Prairie.
Priority/Timing: ongoing
Funding: TIF, Pooled TIF, TOD grants (Met Council and Hennepin County)
Participants: Planning, Housing & Community Services, Economic Development
35
Additional High Profile Opportunity Sites
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Opportunities for large scale redevelopment exist in several areas in Eden Prairie.
Although the timing of these future developments is uncertain, they have potential
for generating significant value and helping meet the goals of Aspire 2040.
Winter Park
In 2017 the Minnesota Vikings vacated Winter Park, the 12-acre Eden Prairie training
center, for a new facility in Eagan. Since 2018 the Vikings have leased the property to
Lifetime Fitness, which operates a private soccer fitness center.
Viking’s ownership met with staff on several occasions over the past four years to
discuss various redevelopment concepts including apartments, office, hotel, and
commercial uses. The most recent concept shared in late 2021 was for high density
apartments and a mid-rise office building. A small amount of commercial use primarily
to serve the apartment residents was also discussed. Staff will continue to collaborate
with the Vikings on optimizing the redevelopment potential of the site but with a focus
on high density residential development with an element of affordable housing.
Former Vikings training facility at 9520 Viking Drive
362023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
UNFI
United Natural Food Inc is the largest publicly traded wholesale distributor of food in
the U.S. They own a 100+ acre corporate campus located on the south end of Bryant
Lake that has capacity for additional office and high density residential development.
Although most of the campus is zoned office, the westerly area is guided in Aspire
2040 for medium high density residential development.
In 2021 UNFI indicated they are evaluating various development options and may
seek a developer partner to help master plan and develop part of the property.
United Natural Foods Incorporated
(UNFI)
105 acres
11840 Valley View Road
Bryant Lake
Optum
Optum, a subsidiary of UnitedHealth Group, is a pharmacy benefit manager and health
care provider. Their 70-acre corporate headquarters is located in Eden Prairie at the
corner of Shady Oak Road and Crosstown 62. They also currently lease a 400,000 square
foot office building on Technology Drive near Eden Prairie City Center.
Contiguous to this leased building is a 35-acre parcel owned by Optum/United Health
Group that’s being held for potential future corporate expansion. The property is zoned
industrial and guided office, but could be considered for office, residential or mixed use.
Bryant Lake
Optum/United Health Care
35 Acres
13625 Technology Drive
372023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Tennant
Tennant is a publicly traded company that provides products used to clean and coat
floor surfaces. In 2019 they purchased a 40-acre campus in Eden Prairie located on
Anderson Lakes as their new global headquarters. The campus was formerly owned by
Element, GE Fleet Services, and Gelco Corporation. In 2020 they demolished the
easterly office building and may eventually replace it with a new research and
development (R&D) facility.
The campus also has 15-acres of vacant developable property guided in Aspire 2040 for
industrial flex tech and office. The company has indicated they may use the property
for future corporate expansion or possibly sell some of it. Although the property is
guided for office it could potentially support mixed-use development as well.
Tennant Company Global Headquarters
10400 Clean Street
Aspire 2040: “Special Study Area Plans are intended to provide clear direction for future development and reinvestment.”
Priority/Timing: mid term (2025-2026)
Funding: Community Development/Planning budget
Participation: Planning, Economic Development, Housing & Community Services
Highway 5 and Eden Prairie Road
Located east of Eden Prairie Road, south of Hwy
5, and north of 212, this area includes a wide
range of land uses that may not be compatible
in the long term. Some properties are nearing
the end of their useful life and will need
updates, which will provide opportunities for
redevelopment. A special area study would help
analyze how to maximize efficient site design
while promoting land uses reflecting current
trends and long term needs of the community.
It would also proactively position the City to
respond to development and redevelopment opportunities as they emerge. In the near
term, City staff will determine how to best develop a special study area for this
neighborhood. The study would aim to collect and analyze data regarding existing uses,
ages and uses of structures, traffic patterns, market forces and community needs.
Tower Square and Surrounding Eden Prairie Center Area
The properties located adjacent to
Eden Prairie Center to the south
and west along Flying Cloud Drive
and Prairie Center Drive have been
developed as retail uses. These
properties have been guided for
mixed use development in
Aspire 2040.
While immediately adjacent to the mall, this area has different traffic circulation and
site design parameters that should be considered as a part of any redevelopment in and
around the mall area. Reviewing this area with an eye toward redevelopment potential
would inform improvements to the broader area and look to create synergy between
these properties and the mall.
38
Potential Future Land Use Studies
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Priority/Timing: ongoing
Funding: not applicable
Participation: Planning, Economic Development
Martin Drive
The Aspire 2040 plan includes a special area study of the Martin Drive area between
Venture Lane and Mitchell Road. This is an area of the City that is comprised of aging
industrial buildings that have begun to be repurposed for other uses. The objective of
the study was to determine the best long term land uses for the area and the City.
Implementation of the study includes the creation of the Flex Service zoning district to
reflect the long term plans for this area. The creation of Flex Service is intended to be
a short term effort with improvements and reinvestment more likely to occur in the
long term.
Industrial Area on Crosstown/Hwy 62
The Aspire 2040 plan considers two potential routes for this area: remain an older
industrial hub or transform into a new business park. The area has potential for
redevelopment if enough parcels can be assembled, but because of past industrial
uses will require soil testing and possible environmental remediation. Potential uses
could include industrial, office and limited commercial. Remaining an older industrial
hub would include drafting amendments to City Code to address performance
standards and permitted land uses to reflect the unique characteristics of this area.
These amendments are expected as short to mid term priorities while
reinvestment/redevelopment is expected as a long term item.
39
Aspire 2040: Implementation of Land Use Studies
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Martin Drive
Industrial area south of Hwy 62
Aspire 2040: “Facilitate development of a full-service hotel with meeting space and
entertainment uses on key redevelopment/infill sites.”
40
Priority/Timing: depends on supporting legislation
Funding: TBD
Participants: Public Works, Planning, MPCA
Regulatory: new zoning district
Aspire 2040 guides the former Flying Cloud Landfill
site for Eco Innovation land uses. The intention is to
provide opportunities for land uses on the property
that promote sustainability, specifically solar uses, in order to maximize the use of the
area. This effort will include creating a zoning district that corresponds to the Eco
Innovation land use guiding and could be applied to other properties within the
community as appropriate. Staff is in the process of drafting the zoning district
language. City staff will coordinate efforts with Public Works staff, Commissions and
SolSmart with the Metropolitan Council. Development of additional use(s) on the
former landfill site will require collaboration with the Minnesota Pollution Control
Agency (MPCA) as owner of the property and adoption of the MPCA’s final land use
plan.
Eco Innovation District and Project on Former Landfill Site
2023-2027 Community Development Strategic Plan
Section 3: Redevelopment Opportunity Sites
Priority/Timing: ongoing
Funding: TBD
Participants: Planning, Economic Development
Eden Prairie lacks a full-service/hybrid hotel with
meeting space. Attracting this type of facility
remains a priority for the City. In 2014, national
hotel consultant HVS was retained to evaluate
the hotel market in Eden Prairie. The study found
this market could support a hybrid hotel and identified potential sites including Eden
Prairie Center, Winter Park, and the LRT station areas at City West and Golden
Triangle. As of 2022 City staff is in discussions with representatives of Eden Prairie
Center about the possibility of a hotel as part of a larger redevelopment.
Eden Prairie Center Concept
Hotel Opportunity Sites
Aerial view of the former landfill site
Aspire 2040: “Properties with this (Eco Innovation) designation shall be sized adequately to
have the capacity to provide for appropriate transition areas or buffers from existing or
planned differing land uses.”
41
Section 5
Potential Infill Sites
2023-2027 Community Development Strategic Plan
The City regularly reviews properties that have been identified as having development
potential or that staff receives inquiries about. Although the City doesn’t control how
or when the sites develop, its helpful information to have on hand when developers ask
for advice about locations for prospective projects. This section shares many of the
properties City staff has identified as having development opportunities or has received
inquiries on from the development community.
Mill Creek property (1.6 acres)Zoned RM-6.5Guided Medium Density ResidentialCurrent pending application
10821 Blossom Road (0.9 acres)
Zoned R1-22
Guided Low Density Residential
Current pending application
422023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Marshall Farm (30.5 acres)9905 Dell Road Zoned RuralGuided Low Density Residential
Life Church properties (8 acres)
13901 St. Andrew Drive and
14100 Valley View Road
Zoned and Guided Public
432023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Vacant property (0.9 acres)9051 Flying Cloud Drive (2.22 acres)9061 Flying Cloud Drive (2.3 acres)9125 Flying Cloud Drive (2 acres)
All Zoned I-2All Guided for Medium Density Residential
*This location is also mentioned on page 9, Affordable Housing Opportunity Sites
Marshall Farm Stand (3.5 acres)
North of Pioneer Trail
Zoned Rural
Guided Low Density Residential
Eden Heights East (1.3 acres)
South of Pioneer Trail
Zoned R1-22
Guided Low Density Residential
* This property has an approved
preliminary plat to create 4 lots
442023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Chestnut Drive (5.72 acres)
Zoned RM-2.5
Guided Medium High Density
452023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
MnDOT/Venture Lane property (approximately 5.8 acres) Not platted/zonedGuided Mixed Use*This location is also mentioned on page 9, Affordable Housing Opportunity Sites
9614 Crestwood Terrace (4.7 acres)
Zoned Rural
Guided Low Density Residential
462023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Huber Funeral Home
16394 Glory Lane
Zoned I-2
Guided Commercial
Kline property (4.8 acres)
9700 Eden Prairie Road
Pemtom property (1.7 acres)
9740 Eden Prairie Road
Bunn property (0.9 acres)
9850 Eden Prairie Road
All Zoned Rural
All Guided Low Density Residential
472023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Seifert property (11.2 acres)8390 Hiawatha AveZoned RuralGuided Low Density Residential
Kurt Johnson property (2.2 acres)
11111 Anderson Lakes Pkwy
Zoned R1-22
Guided Medium High Density
Residential
482023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Martin property (4.9 acres)
6585 Eden Prairie Road
Zoned R1-22
Guided Low Density Residential
6385 Old Shady Oak Road (6.1 acres)
Zoned Office
Guided Industrial Flex Tech
*This location is also mentioned on page
28, TOD Opportunity Sites
492023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
6216 Baker Road (3.8 acres)
Zoned and Guided Office
9000 and 9002 Riley Lake Road
(9.42 acres)
Zoned Rural
Guided Low Density Residential
502023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
John Lassen properties (9 acres)
7025 Baker Road
Zoned Rural
Guided Medium Density Residential
Gerald Moot property
(6.4 acres)
6591 168th Street W
Zoned Rural
Guided Low Density Residential
512023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Vacant property (1 acre)
Hennepin Town Road
Zoned Office
Guided Commercial
Ingram property (5.9 acres)
18900 Pioneer Trail
Zoned Rural
Guided Low Density Residential
522023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
18011 Pioneer Trail (1 acre)
Zoned Rural
Guided Low Density Residential
9900 Spring Road (1.5 acres)
Zoned Rural
Guided Low Density Residential
9500 Flying Cloud Drive (3.44 acres)
Zoned Rural
Guided Low Density Residential
532023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
17325 and 17305 Pioneer Trail
(5.7 acres total)
Both Zoned Rural
Both Guided Medium Density
Residential
Properties west of Reeder Ridge
16870 Beverly Drive (5.1 acres)
17020 Beverly Drive (4.2 acres)
17170 Beverly Drive (5.4 acres)
17135 Beverly Drive (5 acres)
All Zoned Rural, all Guided Low Density Residential
542023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
Dvorak Farm (5.8 acres)
6745 and 6685 Flying Cloud Drive
Zoned I-5
Guided Industrial Flex Tech
Former Pauley property (4.3 acres)
17450 78th St W
Zoned R1-22
Guided Low Density Residential
552023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
10001 Dell Road (6.1 acre)
10003 Dell Road (7 acres)
10005 Dell road (5.5 acres)
10011 Dell Road (12.9 acres)
All Zoned Rural
All Guided Low Density Residential above MUSA
line and Rural MUSA line
562023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
18392 and 19108 Twilight Trail (both just over 1 acre)
Zoned R1-13.5
Guided Low Density Residential
Hennepin County property (0.69 acres)8928 Preserve BlvdZoned RM-6.5Guided Medium Density Residential
572023-2027 Community Development Strategic Plan
Section 4: Potential Infill Sites
10720 Hennepin Town Road (4 acres)
Zoned Rural
Guided Low Density Residential
Saunders properties (58 acres)
Zoned Rural
Guided Low Density Residential and
Parks/Open Space
13160, 13120 and 13090 Pioneer Trail (1.39 acres)
Two are zoned Industrial, one is zoned Rural
All guided Commercial
Housing Funding Source Descriptions
Tax Increment Financing (TIF) Housing Districts
The incremental taxes generated from the increased value (assessed value) of an
improved property/new housing project are used to help finance qualified
improvements over a specific period. Projects financed with TIF housing funds must
provide rents affordable to persons with income below 50% of the Area Median
Income (AMI) on 20% of the total units, or below 60% of AMI on a minimum of 40%
of the total units. Required affordability in TIF districts typically lasts 26 years.
TIF Pooled Housing and Admin Funds
Existing TIF Housing Districts often include provisions for a percentage of the tax
increment funds to be pooled for future affordable housing projects. These funds can
be used to help finance new affordable housing development or improvements to
existing units as a long as income limits are met by the residents. These funds can
also help support City programs such as the First Time Homebuyer Program and
Housing Rehab Program for residents with moderate incomes who do not qualify for
CDBG (see below). A small percentage of the tax increment from projects is also
allocated to cover administrative expenses. These TIF Admin funds can be used for
staff time and attorney and consultant costs.
Community Development Block Grant Program (Federal)
Created by HUD in 1974, this federal program provides annual entitlements to
qualifying cities based on a population, age of housing and poverty level formula.
Cities have the flexibility to use these funds in a variety of ways to address issues
affecting residents with low to moderate incomes. Eden Prairie dedicates 85% of its
funding for housing related activities: the First-Time Home Buyer Program,
Community Land Trusts, and the Housing Rehabilitation Loan Program. CDBG-
financed projects must provide rents or otherwise serve households with an income
below 80% of AMI. 15% of CDBG funds are used for social services grants to
organizations such as PROP, Senior Community Services, and Meals on Wheels. Any
grant or loan proceeds that are repaid for these activities can be recycled into other
CDBG-eligible efforts.
58
Appendix
2023-2027 Community Development Strategic Plan
Local Affordable Housing Aid (LAHA)
LAHA is a program passed by the Minnesota Legislature in 2023 to provide aid directly
to communities to fund affordable housing projects. The funding is derived from a
metro area sales tax, resulting in a variable amount being received by the City each
year. The City will receive allocations twice a year that must be spent on affordable
housing needs within 4 years of receipt. City staff will review funding to be received
annually and prepare a spending plan for the following year to address areas of most
impact with a focus on City Council's priorities. The annual spending plan will be
shared with the City Council.
Housing Revenue Bonds
Housing Revenue Bonds are an additional funding source that can be used to finance
the creation of rental housing through the Low Income Housing Tax Credit (LIHTC)
program or the rehabilitation of owner-occupied or renter-occupied residential units
to maintain our existing housing stock. The City can participate in the Housing
Revenue Bond process to help Eden Prairie property owners finance improvements to
multi-family developments with moderate and low-income families and seniors. The
City retains a small percentage fee from the origination and sale of the bonds to cover
City incurred costs.
Other Grants, Loans and Incentives
A number of other grants, loans and incentives are available for housing projects that
include affordable components. Hennepin County administers the Affordable Housing
Incentive Fund (AHIF) program that provides loans for rehab or construction of
affordable housing in addition to several federal funding sources and programs. The
Metropolitan Council administers the Local Housing Incentive Account (LHIA), the
Livable Communities Demonstration Account (LCDA) and Transit Oriented
Development (TOD) grants, all of which give preference to developments with
affordable housing. The Minnesota Housing Finance Agency (MHFA) makes funding
awards through a variety of new and preservation-oriented programs and fund
sources to fully or partially affordable efforts throughout the state. In the NOAH space,
the Greater Minnesota Housing Fund and AEON have developed specialized funds
providing equity investments to support the preservation of existing affordable rental
housing that’s at risk of becoming market rate.
Affordable Housing Trust Fund
In 2022, the City established an Affordable Housing Trust Fund. Staff will continue to
pursue funding sources for the fund and identify proposed uses to promote and
preserve affordable housing in Eden Prairie.
59
Appendix: Housing Funding Sources
2023-2027 Community Development Strategic Plan
60
Federal CDBG Expenditures and Projections
2023-2027 Community Development Strategic Plan
Housing Funding Details
Appendix: Housing Funding Sources
Program
Year 1
Available Funding2 Expenditures
CDBG
Allocation
Program
Income
Earned
Housing
Rehab
Affordable
Housing
Public
Service
Program
Admin
2011 $233,334 $107,983 $379,104 $47,125 $54,000 $37,207
2012 $243,436 $404,227 $415,381 $96,600 $52,000 $37,000
2013 $253,017 $100,699 $66,136 $179,590 $64,000 $43,000
2014 $224,976 $189,126 $152,644 $98,130 $47,800 $40,000
2015 $227,139 $161,896 $135,678 $144,000 $54,000 $46,000
2016 $210,636 $214,856 $136,300 $105,000 $53,000 $48,513
2017 $219,725 $233,467 $354,858 $136,500 $53,000 $45,230
2018 $243,956 $161,938 $282,677 $60,000 $55,000 $60,212
2019 $251,369 $173,483 $202,000 $75,000 $60,000 $61,725
2020 $285,634 $140,205 $200,077 $110,000 $61,000 $72,363
2021 $311,079 $219,688 $135,000 $80,000 $67,000 $73,471
20223 $295,331 $95,000 $169,331 $90,000 $74,000 $70,000
1 Program year is from July 1-June 30
2 Available funding not allocated in current program year may be carried forward and
expended in future years.
3 Estimated
Year Annual Revenue Balance 2
2011 $238,230
2012 $303,219 $541,449
2013 $233,222 $774,671
2014 $276,956 $1,051,627
2015 $268,163 $1,319,790
2016 $267,572 $1,587,362
2017 $277,570 $1,864,932
2018 $577,570 $2,442,502
2019 $198,624 $2,641,126
2020 $198,624 $2,839,750
2021 $324,771 $3,268,101
2022 $367,102 $3,635,203
2023 $367,102 $4,002,305
Total $3,898,725
61
Pooled Housing TIF Funds – Annual Revenue
1 Fund projections beginning in 2022
2 Balance excludes expenditures
Project Total Cost
2023-27
Maximum Cost
Per Project
TOD Moderate Income Housing Projects
Financing $1.5M $500K
Preservation of Naturally Occurring
Affordable Housing (NOAH)$800K $400K
Other Affordable $500K $250K
First Time Home Buyer Loans / Housing Rehab
Loans
$500K
($100K per year)Not Applicable
St John’s Wood Rehab Loans
Anticipating
approximately $550K
(Final amount TBD by
1/15/25)
$15K/unit
Pooled Housing TIF Funds – Proposed Uses
1
2023-2027 Community Development Strategic Plan
Appendix: Housing Funding Sources
62
Housing Revenue Bonds
Year
Issued Issued For Amount Issued Status
1987 Fountain Place I $24,653,106 Completed
1997 Fountain Place II $12,600,000 Completed
1998 Castle Ridge $3,670,000 Completed
2000 SWB, L.L.C. Project $2,035,000 Completed
2001 Eden Glen Apartments Project $2,490,000 Completed
2001 Park at City West $14,905,000 Active
2001 Rolling Hills Project $23,300,000 Completed
2003 Elim Shores $2,855,000 Active
2010 Prairie Meadows $5,805,467 Completed
2014 Castle Ridge - Broadmoor
Apartments $10,000,000 Completed
2016 Eden Glen Apartments Project A $2,390,000 Active
2016 Eden Glen Apartments Project B $2,820,000 Active
2023-2027 Community Development Strategic Plan
Appendix: Housing Funding Sources
Program Proposed Expenditure 2024 Allocation Spent
First Time Homebuyer $25,000/HH $100,000
Rehab $10,000/HH $90,000
1st Generation 1st Time Homebuyer $30,000/HH $60,000
Rental Assistance $86,000 $86,000
TOTAL: $336,000
2025 Local Affordable Housing Aid (LAHA) Proposed Spending Plan
63
Economic Development Fund
The City’s Economic Development Fund was established in the early 1990’s to
support projects that create jobs, improve tax-base, support redevelopment efforts,
or otherwise enhance the quality of life in the community.
The fund was initially capitalized through the sale of various City-owned surplus
properties. Current revenue is limited to proceeds from leasing a City-owned daycare
property located at 8098 Glen Lane. The daycare property was purchased in 2009 as
part of improvements to the area with the intent to eventually sell for
redevelopment with adjacent properties currently occupied by the Dollar Store,
Salon Concepts, Petco, and Champps. That sale is expected to be the final source of
capital for the Economic Development Fund.
Tax Increment Financing (TIF) Redevelopment & Economic Development Districts
Future property Tax revenue increases from a defined area or “district” are used to
fund an economic development project or public improvement project. For
redevelopment districts, the district must be “blighted” or meet other designation
criteria that would warrant investment. TIF redevelopment district funds must be
used to fix the conditions that created the district (i.e. blight). For economic
development districts, funds must be used to expand employment or tax base for
specific industries as identified by the State of Minnesota.
TIF Pooled Redevelopment and Economic Development Funds and Admin Funds
A percentage of tax increment financing can be pooled to be used outside of the
established district for other projects. In redevelopment districts, 25% of the tax
increment may be pooled. In economic development districts, 20% of the tax
increment may be pooled. Pooled funds may be used for certain infrastructure
improvements that serve the TIF Redevelopment or Economic Development area. A
small percentage of the tax increment from projects is also allocated to cover
administrative expenses.
2023-2027 Community Development Strategic Plan
Appendix: Economic Development Funding Sources
Economic Development Funding Source Descriptions
64
Economic Development Fund
1 Actual daycare rental income thru 2021 and projections thru 2030 and beyond. The 2022 daycare property market value - $741,000.
2 Based on proposed 2023-2032 Capital Improvement Plan (CIP).
2023-2027 Community Development Strategic Plan
Appendix: Economic Development Funding Sources
Minnesota Department of Employment and Economic Development (DEED)
The Economic Development Division uses various DEED grant programs such as: the
Minnesota Investment Fund (MIF) and Jobs Creation Fund (JCF) that provides financing
to add new workers and retain high quality jobs, the Transportation Economic
Development (TED) Program that’s available to communities for highway improvement
and public infrastructure projects that create jobs and sustain economic development,
and the Innovative Business Development Public Infrastructure (BDPI) program, which
focuses on job creation and retention through the growth of new innovative businesses
and organizations by providing grants for up to 50% of the capital cost of the public
infrastructure necessary to expand or retain jobs.
Miscellaneous Sources
Depending on the project, the Economic Development Division may receive additional
funding resources from private developers, the Eden Prairie Chamber of Commerce, the
City’s CIP, and various potential grant opportunities.
Economic Development Funding Details
Year Cash Balance
Rental Income
(Daycare) 1
Project
Expenditures 2 Balance
2022 $2,718,614 $81,386 $(100,000)$2,700,00
2023 $2,700,000 $87,149 $(935,000)$1,825,149
2024 $1,852,149 $89,763 $(545,000)$1,421,912
2025 $1,421,912 $92,456 $1,514,368
2026 $1,514,368 $95,230 $1,609,598
2027 $1,609,598 $98,087 $(1,000,000)$1,307,689
2028 $1,307,685 $101,029 $1,408,714
2029 $1,408,714 $104,060 $1,512,774
2030 $1,512,774 $107,182 $1,619,956
65
Project Description Year Cost1
Entry Monument Signs 2023-2024 $275,000 2
City West Entry Monument Art 2024 $200,000
Flying Red Horse Plaza and Town Center Sign 2023 $100,000
Station Area Bike Racks and Plantings 2024 $320,000
West 70th Street (eastern segment)2023 $ 560,0002
Shady Oak Road (Flying Cloud Dr to Valley View Rd)2027 $400,000
North-South Roadway (“Main Street” in Town Center)TBD TBD
Business Retention & Expansion 2027 $1,000,000
Co-Location/Collaborative Work Space 2024 $25,000
Economic Development Fund Proposed Uses
1 Cost only includes expenditure from Economic Development Fund; total project cost may be higher.
2 Will evaluate uses of Pooled Redevelopment TIF Funds as an alternative funding source to preserve
the Economic Development Fund.
2023-2027 Community Development Strategic Plan
Appendix: Economic Development Funding Sources
Pooled Redevelopment TIF Funds – Annual Revenue
1 Fund projections beginning in 2022
2 Balance excludes expenditures
Year Annual Revenue Balance 2
2011 $393,966
2012 $401,805 $795,771
2013 $454,910 $1,250,681
2014 $289,023 $1,539,704
2015 $350,868 $1,890,572
2016 $364,328 $2,254,900
2017 $353,214 $2,608,114
2018 $56,834 $2,664,949
2019 $58,047 $2,722,996
2020 $60,051 $2,783,046
2021 $31,838 $2,814,884
2022 $30,030 $2,844,914
2023 $30,030 $2,874,943