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HomeMy WebLinkAboutCity Council - 11/12/2024 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, NOVEMBER 12, 2024 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Police Chief Matt Sackett, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Aschenbeck Workshop - Heritage Rooms I and II (5:30) I. ATHLETIC POLICY UPDATE II. ELECTRIC BICYCLES Open Podium - Council Chamber (6:30) III. OPEN PODIUM IV. ADJOURNMENT AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, NOVEMBER 12, 2024 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS AND PRESENTATIONS A. RECOGNITION OF FIREFIGHTERS FOR LIFESAVING RESCUE B. 2024 SUSTAINABLE EDEN PRAIRIE AWARDS C. 2024 COMMUNITY PHOTO CONTEST WINNERS D. PROCLAIM NOVEMBER 30, 2024 SMALL BUSINESS SATURDAY IN EDEN PRAIRIE V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS A. APPROVE AGENDA B. ADOPT RESOLUTION CANVASSING RESULTS OF THE MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024 VI. MINUTES A. JOINT WORKSHOP WITH EDEN PRAIRIE SCHOOL DISTRICT HELD MONDAY, OCTOBER 14, 2024 B. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 15, 2024 C. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 15, 2024 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR CITY COUNCIL AGENDA November 12, 2024 Page 2 A. CLERK’S LIST B. ADOPT RESOLUTION PROHIBITING ON-STREET PARKING FOR DELL ROAD IMPROVEMENTS C. AWARD CONTRACT FOR GOODS AND SERVICES FOR TRAFFIC SIGNAL CONNECTIVITY, SUPPORT, AND MAINTENANCE TO TRAFFIC CONTROL CORPORATION D. APPROVE CONSENT TO IMPROVEMENTS AGREEMENT TO CONSTRUCT ACCESS ROUTE TO FUTURE CITY MONUMENT SIGN TO XCEL ENERGY E. AWARD CONTRACT FOR CONSTRUCTION SERVICES FOR SOLAR ON PUBLIC BUILDINGS GRANT PROJECT AT FIRE STATION 1 TO TRUNORTH SOLAR, LLC F. AWARD CONTRACT FOR OLYMPIC HILLS STORM SEWER INSPECTION TO AMERICAN ENVIRONMENTAL LLC G. AUTHORIZE PURCHASE OF A PRO XD 2000G FROM ZIEGLER CAT H. APPROVE CONTRACT FOR ANDERSON LAKES PARKWAY ASH REMOVAL WITH SHADYWOOD I. APPROVE COOPERATIVE SERVICE AGREEMENT FOR DEER MANAGEMENT PROGRAM WITH UNITED STATES DEPARTMENT OF AGRICULTURE J. ENTER INTO DECLARATION OF PROPERTY RESTRICTION FOR 2023 MINNESOTA DEPARTMENT OF NATURAL RESOURCES SHADE TREE BONDING GRANT K. ACCEPT PROPOSED 2025 SECOND AMENDMENT TO 2012 AGREEMENT FOR CRIMINAL PROSECUTION LEGAL SERVICES WITH GREGERSON, ROSOW, JOHNSON AND NILAN L. APPROVE PURCHASE OF A MOBILE COMMAND CENTER FOR EDEN PRAIRIE POLICE AND FIRE, APPROVE CONTRACT FOR GOODS AND SERVICES WITH LDV CUSTOM SPECIALTY VEHICLES, INC. M. DECLARE FIRE VEHICLE AS SURPLUS PROPERTY AND AUTHORIZE SALE TO FIRE SAFETY USA IX. PUBLIC HEARINGS AND MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS CITY COUNCIL AGENDA November 12, 2024 Page 3 XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT CITY COUNCIL AGENDA SECTION: Proclamations and Presentations DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Scott Gerber, Fire Chief ITEM DESCRIPTION: Recognition of Firefighters for Lifesaving Rescue ITEM NO.: IV.A. Requested Action No formal Action requested. Background Chief Gerber will recognize four Eden Prairie Firefighters for their efforts in a lifesaving rescue at a structure fire on May 31, 2024. Each of these firefighters played a critical role in the search and rescue of this trapped infant in a burning home. CITY COUNCIL AGENDA SECTION: Proclamations / Presentations DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Jennifer Fierce Public Works / Engineering ITEM DESCRIPTION: 2024 Sustainable Eden Prairie Awards ITEM NO.: IV.B. Requested Action No formal action is requested. Student Sustainability Commissioners will present the awards to the recipients. Synopsis The Sustainable Eden Prairie Award recognizes significant and innovative investments that contribute to the overall vitality and sustainability of the community. The four nomination categories reflect the four Sustainable Eden Prairie focus areas – energy, landscape, water, and waste. The eligibility criteria include property improvements and organized programming or initiatives so that both physical improvements and behavioral changes can be recognized. The recipients of the 2024 Sustainable Eden Prairie Award are: • Landscape – Natalie Sell • Water – United Properties: The Ellie • Energy – Eden Prairie Schools • Waste – Storm Trees Background This is the eighth year the Sustainable Eden Prairie Awards will be recognized by the City Council. The nomination period was open through September 30. The Sustainability Commission met in October to review the nominations and select recipients. Award recipients will receive a commemorative plaque. Sustainability Commission Members and Students on Commission are: • Aaron Poock • Cindy Hoffman • Carolyn Wieland • Laura Bishop • Tim Conners • Gretchen Enninga • Michelle Frost • Moussa Ousmane • Jim Nehl • Akhil Agrawal • Evie Elmquist • Gabriel Hernandez • Ishika Nanavati • Lucinda Jacobs • Raghava Dwivedi • Simone Kirkeby CITY COUNCIL AGENDA SECTION: Proclamations and Presentations DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Scott Gerber, Fire Chief ITEM DESCRIPTION: Recognition of Firefighters for Lifesaving Rescue ITEM NO.: IV.C. Requested Action No formal action requested. The Councilmembers will present certificates of achievements to the first, second, and third place winners. Background The City recently held their second annual community photo contest. The following individuals finished in first, second, and third place: First Place: Sheri Sanasac, “Blue Heron Breakfast” Second Place: Aprylle Nahley, “My Sleepy Owl Friend” Third Place: Gopal Nemani, “Boat Launch at Sunset at Riley Lake” CITY COUNCIL AGENDA SECTION: Proclamations and Presentations DATE Nov. 12, 2024 DEPARTMENT / DIVISION Community Development Julie Klima/David Lindahl ITEM DESCRIPTION Small Business Day Saturday Proclamation ITEM NO. IV.D. Requested Action Proclaim November 30, 2024 “Small Business Saturday” in Eden Prairie. Synopsis The proclamation is in support of Eden Prairie’s business economy and urges residents to support small businesses and merchants on Small Business Saturday and throughout the year. Attachment Proclamation PROCLAMATION City of Eden Prairie Hennepin County, Minnesota Small Business Saturday WHEREAS, the City of Eden Prairie celebrates our local small businesses and the contributions they make to the local economy and community; and WHEREAS, the Small Business Administration as well as advocacy groups and other public and private organizations across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday; and WHEREAS, 68 cents of every dollar spent at a small business in the United States stays in the local community; and WHEREAS, according to the United States Census, there are over 38,000 small businesses with fewer than 100 employees in Hennepin County, representing over 96 percent of businesses in the county; and WHEREAS, Hennepin County has partnered with several cities in the county and the Hennepin county Housing and Redevelopment Authority to support Small Business Saturday with the multijurisdictional Love Local campaign which encourages residents to support local, independently owned businesses that create jobs, boost the local economy, and make our communities vibrant and livable; and WHEREAS, for many the Thanksgiving holiday kicks off a season of gathering, dining, shopping, and experiencing arts and culture, and consumers know that supporting small, independently owned businesses has positive social, economic, and environmental impacts; and NOW, THEREFORE, BE IT RESOLVED, that the City of Eden Prairie does hereby proclaim November 30, 2024, as Small Business Saturday in Eden Prairie and urges the residents of our community to support small businesses and merchants on Small Business Saturday and throughout the year. Ronald A. Case, Mayor on behalf of Council Members: Kathy Nelson Mark Freiberg PG Narayanan Lisa Toomey CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Office of City Manager David Teigland, City Clerk ITEM DESCRIPTION: Resolution Canvassing the 2024 Municipal Election Results ITEM NO.: V.B. Requested Action Move to: Adopt the Resolution canvassing the results of the municipal election held on November 5, 2024. Synopsis Minnesota Election Law 205.185, subd. 3 requires that between the third and tenth days after a municipal election, the governing body of a city shall act as the canvassing board, canvass the returns, and declare the results of the election. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2024-___ A RESOLUTION CANVASSING THE RESULTS OF THE NOVEMBER 5, 2024 MUNICIPAL ELECTION WHEREAS, Minnesota Election Law 205.185, subd. 3 requires that between the third and tenth days after a municipal election, the governing body of a city shall act as the canvassing board, canvass the returns, and declare the results of the election. WHEREAS, the Eden Prairie City Council has ascertained and determined the result of November 5, 2024 General Election as follows: CITY OFFICES Votes Council Member Mihajlo Babovic 4,372 PG Narayanan 16,936 Lisa Toomey 21,659 Andrew J. Toperzer 6,845 ADOPTED by the Eden Prairie City Council on this 12th day of November 2024. __________________________ Ronald A. Case, Mayor ATTEST: ____________________________ David Teigland, City Clerk UNAPPROVED WORKSHOP MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM MONDAY, OCTOBER 14, 2024 VALLEY VIEW CAMPUS 5:30 – 6:30 PM CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Police Chief Matt Sackett, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, Economic Development Manager Dave Lindahl, and Recorder Sara Aschenbeck EDEN PRAIRIE SCHOOL BOARD MEMBERS: Steve Bartz, Aaron Casper, Debjyoti "DD" Dwivedy, Abby Libsack, Kim Ross, Charles "CJ" Strehl, Dennis Stubbs EDEN PRAIRIE SCHOOL STAFF: Josh Swanson, Robb Virgin, Felicia Thames, Thomas May, Shawn Hoffman-Bram, Dirk Tedmon, Andrew Adams I. CONVENE II. TOUR OF VALLEY VIEW CAMPUS School Board President Aaron Casper explained the newest school district building was acquired thanks to a collaborative relationship between the City Council and the School District. Eden Prairie School Staff provided a tour of the new campus to school board members, City Council members, and City staff. III. FLIGHT PLAN 2035 Swanson explained the School District surveyed community members in June. The Eden Prairie School District (EPSD) is the only surveyed school with results back to pre- pandemic levels. The community generally rates the school district as excellent or good. 99 percent of recent Eden Prairie High School (EPHS) graduates said they were prepared for life after graduation. Oak Point Elementary was recognized as a national blue ribbon school in 2024. The district was recognized as one of ten green ribbon schools in the country. EPHS is second best high school in the state. City Council and School District Joint Workshop Minutes October 14, 2024 Page 2 Swanson explained the School District recently held a 100 year campaign in partnership with the City and the Eden Prairie Historical Society. The EPSD reputation increased 37 percent based on that campaign. Swanson stated the EPSD outlines priorities to accomplish in a ten year plan. Next year is the final year of the most recent plan. After ten years the EPSD has implemented almost all outlined priorities. Flight Plan 2035 represents the roadmap of the EPSD’s next ten years. There are many opportunities for community members to offer input including speaker series, partnership luncheons, and meetings between students, staff, and families. The EPSD surveys individuals in several job industries to determine what students will need now and in the future to be successful. IV. INNOVATION SANDBOX AND PARTNERSHIP BRAINSTORM Swanson explained the Innovation Sandbox is now open in the high school. Case noted the Innovation Sandbox is a concept years in the making. It is a collaborative effort between the City, the School District, and the business community to foster entrepreneurship in students. Case noted the City and community is interested in participating in the Innovation Sandbox. Swanson explained the Innovation Sandbox has flexible furniture for demonstrations, presentations, and conversations. Getschow stated a meeting is planned with partners and entrepreneurs in November. Lindahl noted he will organize a meeting with ten to 15 entrepreneurs to evaluate the space and how they would use it if available. Case stated partners should converse with new entrepreneurs to learn common barriers and how the City, School District, and community partners could help. The Innovation Sandbox could be used to gather financial institutions, business owners, and students to watch the entrepreneurial process. Ross asked if there has been discussion on entrepreneurship in community service. Case stated that thought process should be encouraged. Virgin noted the November meeting will be helpful to determine entrepreneur needs in the future as they will change vastly. Strehl stated the high school has incredible talent. Students are hungry for opportunity. Case said one of the powers of City partners is to convene. City Council and School District Joint Workshop Minutes October 14, 2024 Page 3 Casper gave his appreciation for City staff to attend the joint workshop meeting. The EPSD takes lots of pride in its high survey responses, and credit is due to school district staff. It helps to have stable staff and a stable City with a solid working relationship. The school district can always strive to improve and openly ask for feedback on how to improve. UNAPPROVED WORKSHOP MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, OCTOBER 15, 2024 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Police Chief Matt Sackett, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Amy Markle, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Sara Aschenbeck Workshop - Heritage Rooms I and II (5:30) I. CANNABIS POLICY DISCUSSION Getschow summarized the Council’s recent request for staff to research cannabis buffers. Klima explained the two types of cannabis buffers the Council can impose are buffers from land uses such as schools and buffers between cannabis retailers. Narayanan asked if the Council is limited to five cannabis retailers. Toomey answered the City must allow a minimum of five cannabis retailers. Klima displayed a map of schools and commercial/industrial properties in the City. There are 12 schools, 175 commercial properties, and 243 industrial properties in the City. Klima explained a one thousand foot cannabis buffer from school properties would impact 70 of 418 parcels that permit retail use, or 15 percent. Nine commercially zone properties and 66 industrial zoned properties are within one thousand feet of a school. Schools like Oak Point Elementary and the Performing Institute of Minnesota Arts High School would restrict nearby commercial/industrial parcels. Case asked if all stores in a strip mall would be disallowed for cannabis use if one store is within one thousand feet of a school. Klima answered if the strip mall is one parcel, the whole parcel would be ineligible for cannabis use. Narayanan asked if KinderCare is considered a school. Klima clarified KinderCare would be considered a daycare. Klima explained the second type of buffer the City could enact is a buffer between cannabis businesses. Klima displayed a map of different commercial hubs throughout the City and explained the surrounding buffer impacts if a cannabis location were to open. Case noted the City Council Workshop Minutes October 15, 2024 Page 2 Council should consider its desired objective when implementing buffers. Toomey asked if the Council could include exceptions when setting buffers, like allowing two cannabis locations at the Eden Prairie mall. Neuville noted exceptions are tricky as it’s not a zoning matter. Freiberg noted retail locations won’t want to be within 500 feet of another cannabis location, competition will solve most issues the Council is discussing. Klima summarized the options Council have enact regarding cannabis. The number of retailers can be capped to one per 12,500 residents, or 5 to 6 in the City. The Council can establish a buffer from land uses such as a school. A distance between cannabis retailers can also be established. Freiberg asked if a City owned cannabis retail location would count toward the 5 to 6 location cap. Klima confirmed any City owned cannabis retailers would not count toward the cap. Freiberg asked if the City could open more than one retail location. Getschow stated the City can open more than one location. Toomey noted it will be expensive to open a retail location. Neuville confirmed the State is limiting the number of licenses, only a few hundred will be issued in the first few years. Toomey asked if it’s a lottery. Neuville confirmed it will be a lottery to start. Case asked if the Council agrees with capping the number of cannabis retailers to one per 12,500 residents, or 5 to 6 in the City. Toomey stated the City should not implement a cap in her opinion. Getschow said most cities are capping. Neuville stated the ordinance can always be changed later. Case said the City should implement a cap for now. The Council noted their agreement. Case asked if the Council should enact a buffer between cannabis retailers and schools. Toomey asked if the City enacts buffers for liquor stores. Neuville noted there are only municipal liquor stores in the City, so buffers aren’t enacted. Narayanan stated it is better to be more restrictive now and lift restrictions later. Toomey noted the Asia Mall is in a commercial/industrial area and has considered opening an immersion school. Case asked if a school could open within the buffer of a cannabis retailer. Neuville stated the City could add a provision that the school could obtain a waiver, but it would be a difficult situation to legislate. Case asked the Council to consider its objectives by enacting a buffer between cannabis retailers and schools. Toomey stated the objective is safety. Case noted one thousand feet from a school does not encumber too many properties. Klima confirmed 15 percent of eligible properties would City Council Workshop Minutes October 15, 2024 Page 3 be affected by a school buffer. Case stated the City should be more conservative now and loosen restrictions later. Getschow noted Minneapolis’s enacted buffer is smaller than originally proposed. Case asked if the Council agrees with enacting a buffer of one thousand feet from schools knowing it can be changed later. The Council agreed. Toomey stated she did not think there should be a buffer between cannabis retailers. Case stated the worst case scenario is all retailers are located next to each other. Narayanan noted if all retailers open in a strip mall it could create a cluster. Toomey stated there wouldn’t be five vacant spaces in a strip mall at once. Case said many residents perceive cannabis as a gateway drug and would oppose a cluster of five retailers. The Council discussed the optimal distance and considered factors including allowing two retailers at the Eden Prairie mall. Case asked if the City could measure the buffer from the physical store boundary in lieu of using the parcel boundary. Klima noted the point of measure must be consistent with City code. The Council noted 200 feet may be the optimal distance, and determined more discussion is needed. II. EMERALD ASH BORER UPDATE Markle stated staff would present an update on emerald ash borer (EAB). EAB was first detected in the City in 2017, since then staff has developed a policy and management plan. A complete infestation has prompted the City to shift its management plan. Markle introduced Forestry Supervisor Karli Wittner and Forestry and Natural Resources Specialist Erika Commers. Wittner presented a history of EAB in the United States and in Minnesota. Narayanan asked how EAB moves. Wittner confirmed the beetle can fly up to a mile and is also transported through firewood. Wittner explained the larval stage is the most damaging. Once the beetle infects the main stem of the tree, it will die in one or two years. Narayanan asked how long the beetle lives. Wittner answered the beetle lives one year. Wittner explained the Department of Natural Resources estimated 50 thousand ash trees are on private and public property in the City. The City is considered generally infested. Narayanan asked if a tree can recover from being infested. Wittner confirmed the tree dies. Hennepin, Carver, and Scott counties are all considered generally infested. Controlling the spread of EAB is not plausible anymore. City Council Workshop Minutes October 15, 2024 Page 4 Wittner explained the City has a robust treatment program. There are 1,200 public trees on right of ways that are treated on a three year cycle through grant funding. Commers added the trees are treated with insecticide, which kills the beetle when ingested. Narayanan asked for the treatment cost per tree. Wittner answered it is $200 on average. The City has had success with treatment. Wittner detailed grant funding received, which helps find and remove diseased trees. Wittner noted the City has a contract with Rainbow Treecare to help residents remove diseased trees at a reduced cost. Case asked how many trees in the City are being treated. Commers stated Rainbow treats at least 4 thousand trees in the City, many other tree care companies also provide treatment. Case asked if trees must be treated forever. Wittner confirmed trees will be treated forever. Commers added the treatment schedule can be extended after the beetle population crashes. Wittner explained many residents in the City are taking advantage of the Rainbow Treecare reduced cost. The infestation peaked in 2023 and 2024 and will continue for three more years. The City can no longer control the spread and instead is focusing on managing risk. Any tree not treated will be dying or dead in three years. Narayanan asked if it can be treated with a spray, similar to mosquitos. Commers noted the mosquito spray uses a bacterium that targets only mosquitos. There is not a bacterium known that targets only EAB. Wittner explained the City condemns any ash tree with signs of EAB. EAB surveys are focused on private property in the winter. Residents currently have a 20 day period to remove infected trees, the City is revising the timing to provide a longer removal period. Freiberg asked what happens if a resident can’t pay for tree removal. Wittner stated the City will remove and assess to property taxes. The City always uses the lowest bid company, and the resident can spread the payments over a few years. Wittner explained residents can remove diseased trees year round. The City can no longer haul condemned trees from private property due to the large increase in condemned trees. The City has also doubled the inventory for the annual tree sale. Narayanan asked if the number of trees in the City is still increasing overall. Wittner confirmed that is correct. Open Podium - Council Chamber (6:30) III. OPEN PODIUM IV. ADJOURNMENT UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, OCTOBER 15, 2024 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Amy Markle, Community Development Director Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Nelson moved, seconded by Freiberg, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 1, 2024 B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 1, 2024 MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, October 1, 2024, and the City Council meeting held Tuesday, October 1, 2024, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. WUNDERLICH PROPERTIES ADDITION BY TWP ARCHITECTS. SECOND READING OF ORDINANCE NO. 12-2024-PUD-08-2024 FOR PUD CITY COUNCIL MINUTES October 15, 2024 Page 2 DISTRICT REVIEW WITH WAIVERS ON 5.13 ACRES, ADOPT RESOLUTION NO. 2024-083 FOR SITE PLAN ON 5.13 ACRES, APPROVE DEVELOPMENT AGREEMENT B. 11609 LEONA ROAD REDEVELOPMENT BY KIMLEY-HORN. SECOND READING OF ORDINANCE NO. 13-2024-PUD-9-2024 FOR PUD DISTRICT WITH WAIVERS ON 3.44 ACRES, ADOPT RESOLUTION NO. 2024-084 FOR SITE PLAN ON 3.44 ACRES, APPROVE DEVELOPMENT AGREEMENT C. ADOPT RESOLUTION NO. 2024-085 REQUESTING DELL ROAD STATE AID VARIANCE D. APPROVE JUVENILE LIAISON OFFICER AGREEMENT WITH INDEPENDENT SCHOOL DISTRICT NO. 272 E. AWARD CONTRACT FOR MAINTENANCE FACILITY SHOP FLOOR RECOATING F. APPROVE CONSTRUCTION CONTRACT AGREEMENT FOR RICHARD T. ANDERSON WEST BLUFF OVERLOOK TRAIL STABILIZATION IMPROVEMENT PROJECT TO KURILLA CONTRACTING G. DECLARE PROPERTY AS SURPLUS AND AUTHORIZE DISPOSAL MOTION: Toomey moved, seconded by Narayanan, to approve Items A-G on the Consent Calendar. Motion carried 5-0. IX. PETITIONS, REQUESTS, AND COMMUNICATIONS A. EDEN PRAIRIE FIREFIGHTER RELIEF ASSOCIATION BYLAWS AMENDMENT Getschow explained the proposed bylaw change is designed to continue to promote positive recruitment and retention. The benefit increase will move Eden Prairie Firefighter Relief Association (EFRPA) to the maximum allowable amount, as defined by State Statue, of $15,000 per year of service. In 2018 the City Council approved a Bylaw Amendment to increase the Lump Sum payment from $10,000 per year of service to $12,400 per year of service. In 2018, the City Council also passed a resolution supporting the EPFRA Board of Directors efforts to seek legislation increasing the Lump Sum cap to $15,000 per year of service. The EPFRA Board of Trustees and the membership of the EPFRA held a meeting to discuss the proposed change to the Bylaws on September 19, 2024. Fire Chief Scott Gerber explained the EPFRA is a separate entity that provides services to the Fire Department regarding relief coverage. The benefit increase will move Eden Prairie Firefighter Relief Association (EFRPA) to the maximum CITY COUNCIL MINUTES October 15, 2024 Page 3 allowable amount, as defined by State Statue, of $15,000 per year of service. In short, the change would allow for a penchant be paid should the fund drop below the necessary funds. President of the EPFRA Collin O’Brien, 1132 Ridge Bluff Drive, reiterated the benefit increase will move the EFRPA to the maximum allowable amount, as defined by State Statue, of $15,000 per year of service. The goal is to promote recruitment and retention while promoting financial stability. The EPFRA Board of Trustees and the membership of the EPFRA held a meeting to discuss the proposed change to the Bylaws on September 19, 2024. The measure was passed at a 72 percent approval rate. Mr. O’Brian noted he reached out to an actuary to provide a monthly increase calculation. Firefighters would have the opportunity to opt in or out to the monthly option. Freiberg asked how many people are on the monthly retirement program. Mr. O’Brien stated 103 people are on the monthly program, and 71 would be eligible for the 15 years of service mark. Frieberg pointed out the last increase was in 2009. It would be a disservice to miss an increase. There is a low buying power from the changes in 2009. The changes need to represent everyone. Doug Andrews, 9195 Neill Lake Road, stated the duty crews should be rewarded for their time. The only disagreement is not carrying forward the entire group. There are four groups within the EPFRA: members that are on duty crew, members that are retired, non-members who receive a lump sum, and non- members who receive a monthly pension. Only two of the four groups are being rewarded. The bylaws require equal increases. Case pointed out he used to serve on the EPFRA Board and Council Member Nelson currently serves on the EPFRA Board. He experienced a house fire in 2001, and he will be forever indebted to firefighters. The Fund is currently well- funded. However, he was on the Board during the previous recession. The Council has the responsibility to maintain the Fund. Case noted the Council may only take actions allowed by State Statute. Should the Council deny the motion, the EPFRA can still move forward with the action. If the Fund were to drop below a certain threshold, then the payouts would be impacted. The Council may consider an actuarial assessment, as suggested by Council Member Freiberg. Case added he will support the motion. In the past, there wasn’t an incentive to take the lump sum. In the past 12 years, the lump sum has been changed three times while the monthly has not been changed, all of which were completed by CITY COUNCIL MINUTES October 15, 2024 Page 4 predefined, democratic processes. Ultimately, there appears to be two separate issues, and the monthly payment should be reconsidered down the line. Freiberg agreed the monthly payment aspect should be revisited in the future. He encouraged the EPFRA to obtain actuarial numbers. Nelson explained she supported the proposal in her role on the Association Board. She pointed out firefighters are essential to the community and thanked present and past firefighters for their service. The monthly should be revisited at a future date. Narayanan noted his agreement with Council Member Freiberg. Toomey thanked the firefighters for their service and noted her appreciation. It appears to be two separate issues. An actuarial report would be beneficial, and there is an opportunity to address the monthly payments down the line. MOTION: Toomey moved, seconded by Nelson, to close the public hearing, and to approve the Eden Prairie Firefighter Relief Association (EPFRA) Bylaw change as unanimously recommended by the EPFRA Board of Trustees and approved by the general membership of the EPFRA. Motion carried 5-0. X. PETITIONS, REQUESTS, AND COMMUNICATIONS A. PUBLIC HEARING FOR APPROVAL OF 2024 SPECIAL ASSESSMENTS, RESOLUTION NO. 2024-086 APPROVING SPECIAL ASSESSMENTS Getschow explained year, the City Council holds a public hearing to consider levying the Special Assessments that have been identified over the previous 12 months. This year, the Council has a list of projects and supplemental assessments for such things as trunk utility assessments, connection fees, and removal of tall grass, weeds, trees, and a hazardous building. Staff recommends Council approve the list of assessments. The public has the opportunity to pay the fee before it is assessed to the property. The public also has the option to address the Council at the public hearing. There were no comments from the audience. MOTION: Freiberg moved, seconded by Nelson, to close the public hearing, and to close the public hearing for the approval of the 2024 special assessments and adopt Resolution No. 2024-086 approving all Special Assessments presented in the fall of 2024. Motion carried 5-0. XI. PAYMENT OF CLAIMS MOTION: Narayanan moved, seconded by Nelson, to approve the payment of claims CITY COUNCIL MINUTES October 15, 2024 Page 5 as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” XII. ORDINANCES AND RESOLUTIONS A. FIRST AND SECOND READING OF ORDINANCE NO. 14-2024 ADOPTING NEW CITY CODE SECTION 5.80 RELATING TO OUTDOOR DINING AREA DOG PERMITS Case explained under Minnesota Statutes Section 157.175, a city may permit food and beverage establishments to allow dogs in designated outdoor areas, such as patios, but only if the city has adopted an ordinance establishing a permit process for such use. Getschow noted there are also requirements for the dog’s behaviors. If the item were to pass, it isn’t official until it is published. Finally, obtaining a permit is free. MOTION: Toomey moved, seconded by Narayanan, to approve the first and second reading of Ordinance No. 14-2024 amending City Code Chapter 5 by adopting a new Section 5.80 relating to outdoor dining area dog permits, and to adopt Resolution No. 2024-087 approving the summary ordinance and ordering the publication of said summary. Motion carried 5-0. XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS Case commended Staff for two recent successful events, noting that both the Open House CITY COUNCIL MINUTES October 15, 2024 Page 6 and the Harvest to Halloween Festival were well-received. XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Nelson, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:51 p.m. Respectfully submitted, ________________________ Sara Aschenbeck, Administrative Support Specialist CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Christy Weigel, Police/ Support Unit ITEM DESCRIPTION: Clerk’s License Application List ITEM NO.: VIII.A. These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Motion: Approve the licenses listed below Off-Sale 3.2 Beer Licensee Name: Costco Wholesale Corp DBA: Costco Wholesale #783 Address:12011 Technology Drive Conditions: Must allow all public (members and non-members) to enter warehouse and purchase products available under this license. On-Sale and Sunday Liquor License – Optional 2AM Closing Permit Renewal Licensee Name: Leiserv, LLC DBA: Bowlero Eden Prairie 12200 Singletree Lane 1 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Carter Schulze Public Works / Engineering ITEM DESCRIPTION: I.C. 17-5990 Adopt Resolution Prohibiting On-Street Parking for the Dell Road Improvements ITEM NO.: VIII.B. Requested Action Move to: Adopt a resolution prohibiting on-street parking along Dell Road within the project limits. Synopsis The City Council previously authorized the City Engineer to proceed with the Project. This action adopts a resolution prohibiting on-street parking as required by Minnesota Municipal State Aid requirements. Background Information The City began developing plans for the reconstruction of Dell Road from CSAH 61 (Flying Cloud Drive) to Crestwood Terrace in 2006. Plans for Dell Road include a reconstructed Riley Creek culvert crossing, an urban collector street section and a shared use bituminous trail along with public utility extension to Turnbull Rd. Final design of the project is in progress. Construction on the project is anticipated to be initiated in Fall 2025 with the construction activities continuing in 2026. The total construction cost estimate of the Dell Road Improvements is approximately $8,600,000. Final costs of the project in addition to construction costs will include engineering and acquisition of easements. Primary funding for the project will be from Municipal State Aid funds, Utility Funds and area special assessments. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2024- RESOLUTION PROHIBITING ON-STREET PARKING FOR DELL ROAD IMPROVEMENTS I.C. 17-5990 WHEREAS, the City Engineer, with the assistance of WSB, LLC, has prepared plans and specifications for the following improvements to wit: I.C. 17-5990 – Dell Road Improvements NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: That the City agrees to provide the enforcement for the prohibition of on-street parking on those portions of said project (I.C. 17-5990, S.A.P. No. 181-113-006) within its corporate limits. ADOPTED by the Eden Prairie City Council on November 12, 2024 ____________________________________ Ronald A. Case, Mayor ATTEST: SEAL ______________________________ David Teigland, Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Adam Gadbois Public Works / Engineering ITEM DESCRIPTION: I.C. 25817 Award Contract for Goods and Services for Traffic Signal Connectivity, Support, and Maintenance to Traffic Control Corporation ITEM NO.: VIII.C. Requested Action Move to: Award Contract for Goods and Services for Traffic Signal Equipment, Connectivity and Support to Traffic Control Corporation in the amount of $41,695.00. Synopsis Traffic Control Corporation (TCC) is a traffic signal service and support company that offers products which allow monitoring and connectivity of traffic signal systems. This contract connectivity and maintenance of the City’s signal systems. Specifically, it includes one year of maintenance for all traffic signals, one year of cellular connectivity for nine traffic signals, five years of cellular connectivity for seven signals, and five years of fiber connectivity for three signals. Signals with one year of cellular connectivity are scheduled for connection to fiber within the next year, while signals with five year cellular connectivity do not have readily available access to fiber. Fiber connection can be more reliable and is less expensive than cellular connectivity. City staff recommends awarding the contract to Traffic Control Corporation, in the amount of $41,695.00. Background Information This will be the third year of signal maintenance and signal connectivity provided by TCC. Project Cost Summary Costs will be funded by the Transportation Fund. Attachment Contract (rev. 6/2024) Contract for Goods and Services This Contract (“Contract”) is made on the 12th day of November, 2024, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Traffic Control Corporation, a Minnesota Corporation (hereinafter “Vendor”) whose business address is 5651 Memorial Avenue, Oak Park Heights, MN 55082. . Preliminary Statement The City has adopted a policy regarding the selection and hiring of vendors to provide a variety of goods and/or services for the City. That policy requires that persons, firms or corporations providing such goods and/or services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of goods and/or services by Vendor for Traffic Signal Connectivity, Support, and Maintenance, hereinafter referred to as the “Work”. The City and Vendor agree as follows: 1. Scope of Work. The Vendor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A (Traffic Control Corporation Quotation Dated 10/11/2024). Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Term of Contract. All Work under this Contract shall be provided, performed and/or completed by December 31st, 2029. 3. Compensation for Services. City agrees to pay the Vendor a fixed sum of $41,695.00 as full and complete payment for the goods, labor, materials and/or services rendered pursuant to this Contract and as described in Exhibit A. 4. Method of Payment. Vendor shall prepare and submit to City itemized invoices setting forth work performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. 5. Staffing. The Vendor has designated Matt Allwood and Ryan Noll to perform the Work. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Vendor may not remove or replace the designated staff without the approval of the City. 6. Standard of Care. Vendor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Standard Contract for Goods and Services (rev. 6/2024) Page 2 of 6 7. Insurance. a. General Liability. Vendor shall maintain a general liability insurance policy with limits of at least $1,000,000.00 for each person, and each occurrence, for both personal injury and property damage. Vendor shall provide City with a Certificate of Insurance verifying insurance coverage before providing service to the City. b. Worker's Compensation. Vendor shall secure and maintain such insurance as will protect Vendor from claims under the Worker's Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of Vendor’s services under this Contract. c. Comprehensive Automobile Liability. Vendor shall maintain comprehensive automobile liability insurance with a $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) 8. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 9. Warranty. The Vendor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. 10. Termination. This Contract may be terminated by either party by seven (7) days' written notice delivered to the other party at the addresses written above. Upon termination under this provision if there is no fault of the Vendor, the Vendor shall be paid for services rendered until the effective date of termination. 11. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 12. Subcontract or Assignment. Vendor shall not subcontract any part of the services to be provided under this Contract; nor may Vendor assign this Contract, or any interest arising herein, without the prior written consent of the City. Standard Contract for Goods and Services (rev. 6/2024) Page 3 of 6 13. Services Not Provided For. No claim for services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. GENERAL TERMS AND CONDITIONS 14. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 17. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Contract by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 19. Employees. Vendor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Vendor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 21. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Standard Contract for Goods and Services (rev. 6/2024) Page 4 of 6 22. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Contract, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 26. Services Not Provided For. No claim for services furnished by the Vendor not specifically provided for herein shall be honored by the City. 27. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. Standard Contract for Goods and Services (rev. 6/2024) Page 5 of 6 b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 29. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager VENDOR By: ________________________________ Its: _______________________________ Standard Contract for Goods and Services (rev. 6/2024) Page 6 of 6 EXHIBIT A Quote/Proposal/Scope of Work NNumber 660908 QQUOTATION PPage:1 of 3 5651 MEMORIAL AVENUEOAK PARK HEIGHTS, MN 55082PHONE: 651-439-1737 TTo:11268 EDEN PRAIRIE, CITY OF 8080 MITCHELL RD ATTN: ACCOUNTS PAYABLE EDEN PRAIRIE MN 55344 USA PPhone:952-949-8300 Fax: QQuote Date:10/11/2024 EExpires:12/10/2024 MAllwood@TCC1.com 651-439-1737PPhone: MATT ALLWOODSSalesperson: EEmail: FFOB: TTerms:NET 30 BASED ON APPROVED CREDIT DESTINATION-FRT INCLUDED Attn: Email: Book / Call / Item: Letting Date: ANNUAL SIGNAL MAINTENANCE - CONNECTIVITYDescription: Location:EACH SIGNALIZED INTERSECTION Contract No: Part Number / Description Net PriceUnit Price Qty/UM ANNUAL SIGNAL OPERATION CHECK TCC TECH TO COMPLETE THE FOLLOWING ON-SITE WORK: * FULL INTERSECTION INSPECTION & REPORT, PROVIDED FOR CITY RECORDS * TEST EMERGENCY VEHICLE PREMPTION * CHECK DETECTORS OR VIDEO FOR PROPER OPERATION * CHECK PED BUTTONS FOR PROPER OPERATION * LUBE LOCKS AND HINGES * REPLACE CABINET AIR FILTER * VACUUM & GENERAL CLEANING OF CABINET * BACKUP SIGNAL CONTROLLER DATABASE 17.00800.00 13,600.00EA MMU - SIGNAL MONITOR RECERTIFICATION EXISTING CABINET MONITOR (MMU) WILL BE SENT IN FOR RECERTIFICATION & SWAPPED WITH A SPARE UNIT RECERTIFICATION INCLUDES: NEW TWO-YEAR WARRANTY CERTIFICATE FOR UNITS 12 YEARS AND NEWER, UPDATES TO LATEST FIRMWARE, ATSI TEST COMPLETED 17.00400.00 6,800.00EA PPricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. NNumber 660908 QQUOTATION PPage:2 of 3 5651 MEMORIAL AVENUEOAK PARK HEIGHTS, MN 55082PHONE: 651-439-1737 PPart Number / Description NNet PriceUUnit Price QQty/UM CCELL CONNECTIVITY & GLANCE CLOUD APPLICATION * INTERSECTION CONNECTIVITY & SUPPORT FROM TCC & AI INCLUDES: * 1 YEAR OF SERVICE *EXCLUDES VIDEO* * GUARANTEED CONNECTIVITY WITH NO OVERAGE CHARGES * UPGRADE OF CELL MODEM WHEN TECHNOLOGY CHANGES * PHONE/EMAIL SUPPORT FROM AI * EXTENDED WARRANTY ON HARDWARE * OVER-THE-AIR SOFTWARE UPDATES * AI CONNECTED VEHICLE SERVICE - "TRAVELSAFELY" INTERSECTIONS: TO BE CONNECTED TO FIBER 2025 RENEWAL 12D, Prairie Center Dr/Crystal View Rd •12B, Prairie Cetner Dr/Viking Dr •14A, Prairie Center Dr/W 78th St •14K, Prairie Center Dr/Prairie Lakes Dr •14L, Prairie Center Dr/Regional Center Dr •15C, Technology Dr/SouthWest Station •22A, Anderson Lakes Pkwy/Columbine Rd •12A, Valley View Rd/Washington Ave •Future, Prairie Center Dr/Franlo Rd 9.00430.00 3,870.00EA FFIBER CONNECTIVITY & GLANCE CLOUD APPLICATION * INTERSECTION CONNECTIVITY & SUPPORT FROM TCC & AI INCLUDES: * 5 YEARS OF SERVICE *EXCLUDES VIDEO* * PHONE/EMAIL SUPPORT FROM AI * EXTENDED WARRANTY ON HARDWARE * OVER-THE-AIR SOFTWARE UPDATES * AI CONNECTED VEHICLE SERVICE - "TRAVELSAFELY" INTERSECTIONS: 1. PRAIRIE CENTER DRIVE @ PRESERVE BLVD 2. PRAIRIE CENTER DRIVE @ SINGLETREE LANE 3. PRAIRIE CENTER DRIVE @ TECHNOLOGY DRIVE 3.001,025.00 3,075.00EA 1 YEAR FIBER SERVICE $225 10 YEARS FIBER SERVICE $1,575 PPricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. NNumber 660908 QQUOTATION PPage:3 of 3 5651 MEMORIAL AVENUEOAK PARK HEIGHTS, MN 55082PHONE: 651-439-1737 PPart Number / Description NNet PriceUUnit Price QQty/UM CCELL CONNECTIVITY & GLANCE CLOUD INCLUDES: * 5 YEAR OF SERVICE *EXCLUDES VIDEO* * GUARANTEED CONNECTIVITY WITH NO OVERAGE CHARGES * UPGRADE OF CELL MODEM WHEN TECHNOLOGY CHANGES * PHONE/EMAIL SUPPORT FROM AI * EXTENDED WARRANTY ON HARDWARE * OVER-THE-AIR SOFTWARE UPDATES * AI CONNECTED VEHICLE SERVICE - "TRAVELSAFELY" •16C, Mitchell Rd/Lone Oaks Rd •16B, Mitchell Rd/Technology Dr •16D, Mitchell Rd/Scenic Heights Rd •23A, Preserve Blvd/Anderson Lakes Pkwy •37A, Town Center Pl/Eden Rd •1A, Shady Oak Rd/Flying Cloud Dr •2E, W 62nd St/Health Dr 7.002,050.00 14,350.00EA 1 YEAR CELLULAR SERVICE $430 10 YEARS CELLULAR SERVICE $3150 Quote Total:41,695.00 Item Total:41,695.00 Misc Charges and Adjustments:0.00 PPricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Adam Gadbois Public Works / Engineering ITEM DESCRIPTION: I.C. 23807 Approve Consent to Improvements Agreement with Xcel Energy to Construct Access Route to Future City Monument Sign ITEM NO.: VIII.D. Requested Action Move to: Approve Consent to Improvements Agreement with Xcel Energy to Construct Access Route to Future City Monument Sign Synopsis The City’s 2023-2032 Capital Improvement Plan identified construction of the final entry monument sign to be located near the intersection of County State Aid Highway 62 and Interstate 494 adjacent to the Baker Road Reservoir. In order to perform geotechnical investigation at the proposed sign location, and to provide maintenance access should the sign receive MnDOT approval and be constructed, an access route needs to be constructed on City property and within an existing Xcel Energy transmission line easement area. City staff recommends approving the agreement with Xcel Energy in order to construct the access route to the future City monument sign. Background Information Staff are currently working on the design and contract documents for the Entry Monument I-494 and Crosstown project. This is the fourth and final entry monument sign (three have already been completed located along Highway 5, Highway 169, and Interstate 494). Staff have received initial comments from MnDOT as part of the MnDOT Limited Use Permit (LUP) review process. MnDOT is requiring that additional geotechnical information be acquired in the form of a fifty-foot-deep soil boring at the sign location to confirm structural design assumptions. To get a drilling rig to the sign location, an access route needs to be constructed. If the geotechnical analysis confirms that a sign can be supported in this location, this access route will become the construction and ongoing maintenance route for the sign. Project Cost Summary There is no cost to execute the agreement. Attachment Consent to Improvements CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Jennifer Fierce Public Works / Engineering ITEM DESCRIPTION: Award Contract for Construction Services to TruNorth Solar, LLC for Solar on Public Buildings Grant project at Fire Station #1 ITEM NO.: VIII.E. Requested Action Move to: Award Contract for Construction Services to TruNorth Solar, LLC for Solar on Public Buildings Grant project at Fire Station #1. Synopsis The City of Eden Prairie received a Solar on Public Buildings Grant from the State of MN Commerce Department to help offset costs of installing a 40-kW solar system on Fire Station #1. As part of the grant process, the City issued an RFP for design and construction services and TruNorth, LLC was selected as the “best value” proposal at $103,478.48. Background Information The State of MN launched a Solar on Public Buildings Grant program in 2023 with $4.3 million dollars for grants to be split over two funding periods. Program rules stipulate that the grant award be dependent on the financial capacity, and Eden Prairie is eligible for a 50% matching grant. The City submitted two sites for consideration in the readiness assessment period of the first funding round, and Fire Station #1 was chosen to move ahead to the full grant application stage. The City utilized a “best value” RFP process to select the vendor. Fourteen responses were received and scored, and TruNorth, LLC was selected for the project. The City received full grant approval in October and will be bringing the grant agreement with the State of MN to a future City Council meeting when available. The 40-kW system will provide an average of 57,000 kWh per year over its 25-year life, or roughly 30% of Fire Station #1’s annual electricity use. Simple payback on the project is 3.7 years, and an estimated lifetime electrical savings is $191,739. The City will also resubmit the second eligible site (Den Road Liquor Store #2) in the next round of grant funding for consideration. Project Cost Summary Total project cost is $103,478.48. The Solar on Public Buildings Grant Award covers $51,739.24 of costs. The City is also eligible for a Federal Direct Pay credit of 30%, or $31,043. Remaining cost to City of $20,696.24 to be paid out of the sustainability budget. Attachment Contract (rev. 6/2024) Construction Contract 1.Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all theprovisions of the Work in accordance with attached Exhibit A. Any general or specificconditions, terms, agreements, contractor or industry proposal, or contract terms attached to ora part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. City is solely responsible for filing all paperwork and otherwise performing alltasks necessary in order to earn tax credits. Contractor shall have no obligation to undertakeany of tasks related to analyzing, applying for, or obtaining tax credits. 2.Grant Contingency. The parties agree and acknowledge that this Contract is expressly contingent on the City’s receipt of a grant from the State of Minnesota through the Solar on Public Buildings program. If the City does not receive grant funding from the State for anyreason, the City may, in its sole discretion, terminate this Contract before Contractor beginsthe Work. 3.Time of Commencement and Completion. The Work to be performed under this Contractshall be commenced immediately after execution of this Contract. The Work shall becompleted by October 21, 2025. 4.Compensation for Services. City agrees to pay the Contractor a fixed sum of $103,478.48 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in Exhibit A. a.Any changes in the scope of the work which may result in an increase to thecompensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additionalcompensation for services that do not have prior written authorization. This Contract (“Contract”) is made on the _____day of , 2024, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and TruNorth Solar, LLC, a Minnesota limited liability company (hereinafter "Contractor") whose business address is 3735 Dunlap St. N., Arden Hills, MN 55112. Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for design, engineering, installation, and maintenance of a solar photovoltaic system at Eden Prairie Fire Station No. 1, 14800 Scenic Heights Road, Eden Prairie, MN 55344 hereinafter referred to as the "Work". The City and Contractor agree as follows: b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. c. The fixed sum of $103,478.48 does not include: (i) the cost of upgrading existing Xcel Energy (Xcel) owned equipment/conductors that is required based on submission of the Solar interconnection application to Xcel by Contractor; (ii) the cost of Xcel supplemental interconnection engineering review study that may be required based on submission of the Solar interconnection application to Xcel by contractor; (iii) the cost of upgrading any existing electrical equipment/conductors related to the Fire Station utility room that may be required based on contractors pre-construction design work; or (iv) the costs of upgrading existing structural support systems related to the Fire Station roof that may be required based on Contractor’s pre-construction design work. None of the costs listed in (i)–(iv) above are currently anticipated. These costs (if any) will be known before the first progress payment is due (see Exhibit A, page 20). If it is determined that any of the above costs would be incurred by the construction of a Solar System, Contractor and City agree to negotiate a Change Order(s). Alternatively, City may terminate this Contract if these additional costs are unacceptable to the City, however, the City will be responsible for Contractor’s costs up to the date of termination, which will primarily be related to pre-construction design work. 5. Method of Payment. Within five (5) business days of execution of this Contract by both parties, City agrees to pay to Contractor a down payment of $5,173.92, which is 5% of the total contract price of $103,478.48. For all other amounts due by City under the Contract, the Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. c. Final Payment. Contractor’s request for final payment shall be accompanied by Contractor’s affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate from the Commissioner of Revenue shall satisfy this requirement. 6. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 7. Project Manager and Staffing. The Contractor shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor’s expense. 9. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 10. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of equipment warranties as discussed below, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. The City acknowledges that equipment warranties (solar panels, inverter system, racking system) are provided through the manufacturer and not through the Contractor, however, the Contractor will communicate with the manufacturer to secure replacement equipment as quickly as possible in order to schedule a service visit for any needed equipment corrective Work. The Contractor will obtain and provide to the City any required certificates of inspection, testing or approval as well as all equipment warranties and data sheets, final as built site diagram and electrical one line diagram, and owner manual. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The 10-day period shall be extended when material(s) delivery from equipment manufacturer(s) is delayed due to unforeseen circumstances and the Contractor notifies the City of such delays prior the expiration of the 10-day period. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. 11. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 12. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor’s equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. 13. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City’s suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten (10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 14. City Acceptance of Work. The City will provide written acceptance of Work within 10 days after Xcel commissioning. Commissioning is the final step after passing the electrical and building inspections. Upon commissioning by Xcel the Solar PV system is live and producing electricity. 15. City’s Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 16. City’s Right to Terminate Contract and Complete the Work. The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten (10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor’s expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 17. Contractor’s Right to Terminate Contract. The Contractor may terminate this Contract upon ten (10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 18. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 19. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a “responsible contractor” as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor’s and motor carrier’s compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 20. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 21. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d. Professional Liability Insurance. In addition to the coverages listed above, Contractor, or any subcontractor performing professional services, shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Contractor’s responsibility to ensure that any retention or deductible for the professional liability insurance is paid and to maintain or ensure that the professional liability insurance is maintained for a minimum of two (2) years following the City’s written acceptance of the Work, or if this Contract is terminated prior to Contractor’s completion of the Work, two (2) years following termination of this Contract. e. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. f. All policies, except Worker’s Compensation Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All policies shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy and the Professional Liability Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. The Professional Liability policy shall insure the indemnity obligations assumed by Contractor under this Agreement except with respect to the liability for loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverage’s required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 22. Indemnification. a. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. b. City will defend and indemnify Contractor, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by City, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by City, its agents, contractors and employees, relative to this Contract. 23. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract (“Information”) shall become the property of the City, but Contractor may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Contractor also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 24. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 24. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 25. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 26. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 27. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 29. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 30. Enforcement. a) The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. b) The City shall reimburse the Contractor for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the Contractor in connection with the enforcement by the Contractor during the term of this Contract or thereafter of any of the rights or remedies of the Contractor under this Contract. 31. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 33. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 34. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt (if personally delivered) or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. If notice is mailed or deposited with a courier, the party providing notice will, within 48 hours of such mailing or deposit, also provide the notice via email. Email notice to Contractor will be addressed to info@trunorthsolar.com. Email notice to the City will be addressed to jfierce@edenprairie.org. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 35. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 36. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 37. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 38. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. b. Data Practices. 1. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 2. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the Contractor requests to be kept confidential, shall not be made available to any individual or organization without the Contractor's prior written approval, unless disclosure of such reports, information, or data is required by the MGDPA in which case the City must comply with its statutory obligations regardless of Contractor’s consent or approval. These obligations will survive the completion or termination of the Contract. 39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of the remainder of this Contract. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: ________________________________ Jeff Williams (10/25/2024) TruNorth Solar, LLC 3735 Dunlap St. N, Arden Hills, MN 55112 Phone: 612.888.9599 E-Mail: Info@TruNorthSolar.com DATE: September 4, 2024 TO: Jennifer Fierce, Sustainability Coordinator RE: RFP Response for Solar on Eden Prairie Fire Station #1 Dear Jennifer, TruNorth Solar appreciates being given the opportunity to respond to the RFP for roof-top solar at Fire Station #1 based on the Minnesota Solar on Public Buildings grant program. Within this RFP response you will find detailed information that will give you confidence that TruNorth Solar is the best choice for designing, engineering, procuring, installing, and maintaining a solar PV system installation on the roof of the Fire Station in order to maximize the solar resources of the building. In addition, based on my experience from TruNorth Solar being selected for multiple solar projects based on Minnesota’s Solar for Schools grant program, I have become very knowledgeable in undertaking all work needed to successfully submit Step 2 (Full Grant Application) using the Department of Commerce’s grant submission portal. This includes me filling out/coordinating/submitting all needed documents (Xcel Energy MOU, 25Y cashflow, Budget, Electrical One Lines, Site Diagrams, etc.) and providing all necessary information as requested in the portal which will be done in tight coordination with the city of Eden Prairie. Also, TruNorth Solar fully commits to ensure/follow all needed deadlines/requirements including milestone reports as listed in the Grant contract agreement between Eden Prairie and the Department of Commerce if we are the chosen solar installer. Sincerely, Jeff Williams Senior Energy Consultant jwilliams@trunorthsolar.com 612.877.2076 Exhibit A - Proposal/Scope of Work Solar RFP response from TruNorth Solar Page 2 I. Contents II. TRUNORTH SOLAR BACKGROUND ....................................................................................................3 III. TRUNORTH SOLAR QUALIFICATIONS ...........................................................................................3 IV. PROJECT SCOPE ..................................................................................................................................5 V. CONTENT OF PROPOSAL ......................................................................................................................6 VI. OPERATIONS AND MAINTENANCE ............................................................................................... 17 VII. PROJECT SCHEDULE ........................................................................................................................ 18 VIII. ADDITIONAL INFORMATION ......................................................................................................... 20 IX. ATTACHMENTS .................................................................................................................................... 22 Solar RFP response from TruNorth Solar Page 3 II. TRUNORTH SOLAR BACKGROUND TruNorth Solar is a Minnesota based solar contractor that has been in business for 16 years and has extensive relevant expertise to successfully of design, engineer, procure, install, and maintain a solar PV roof-mounted system at the Eden Prairie Fire Station #1. Some key attributes of TruNorth is that we do not subcontract out any major pieces of a solar project, we have a great long term track record of high quality installations as well as for providing the highest level of ongoing customer service due to a dedicated service dept, and the company is managed very conservatively such that you can have confidence we will be around for the future. Marty Morud, TruNorth’s CEO, founded the company in 2009 with the mission to undertake solar projects with unsurpassed workmanship and personable customer service. TruNorth Solar has installed thousands of solar systems including small (<40 kW AC), medium (40 to 100 kW AC), and large commercial systems (> 100 kW AC). TruNorth has consistently been number 1 in customer satisfaction due to an extreme focus on quality, service, safety and value. Our clients consistently tell us that they picked TruNorth Solar to build their solar PV system due to our long term reputation in regards to integrity and attention to detail as well as our high customer satisfaction track record. In fact, we get over 63% of our business from referrals and we consistently receive the highest ratings as you will see if you check our Google Reviews, Facebook Reviews, and/or BBB ratings. Our office and large warehouse is at 3735 Dunlap St. N. in Arden Hills and I invite any one from the City of Eden Prairie to visit us in order to meet our staff and the CEO as well as see the exact equipment we would use for the Fire Station. Currently TruNorth Solar has 30 full-time Technical Professionals. TruNorth focuses on extensive training, promoting from within, and ensuring a work/life balance. This focus results in long term employee retention (4+ year average tenure), a highly knowledgeable staff (in regards to solar/electrical/fire/safety) and a dedication to delivering the highest quality work. Lastly, to provide additional assurance that TruNorth is truly a top notch solar installer, we are a member of a very exclusive group called Amicus Solar. Amicus is a member-owned cooperative with 82 solar companies making up the members. These companies have a combined revenue over $1.5B annually with an average of 19 years in the solar industry. Amicus is an invitation only organization that allows only the most reputable, financially stable, and customer value driven independent solar companies in North American to join. Members of Amicus are constantly sharing best practices with each other in order to ensure they each deliver superior value to their customers. TruNorth is the only "Minnesota" residential and commercial installer in Amicus. III. TRUNORTH SOLAR QUALIFICATIONS TruNorth Solar has maintained and has in place a valid Minnesota electrical contractor license (EA692751) and a valid Minnesota building contractor license (639643). For professional engineering service work (structural, civil) we use Vector Structural Engineering, LLC, which has professional engineer license in MN. We also have a North American Board of Certified Energy Practitioners (NABCEP) certification (#041115-011267). Lastly, we have full liability insurance and workman’s compensation as demonstrated in our Certificate of Liability Insurance (see page 21) and can have the City of Eden Prairie added as a certificate holder when the solar PV system project is contracted. Solar RFP response from TruNorth Solar Page 4 Marty Morud (CEO and founder) ensures that the company provides the highest quality experience for our customers. If any customer of TruNorth ever has any concerns that the company is not meeting expectations than Marty is happy to be contacted anytime, day or night, in order to fix any and all issues or concerns. Marty has a comprehensive knowledge of the solar industry and the regulatory structure in which it operates and is well known in the solar/utility industries. He is trusted by Minnesota regulators (Minnesota Public Utilities Commission), participates heavily in the Minnesota Solar Energy Industry Association trade organization, is on the Board of Directors for Clean Energy Economy MN, and often testifies to the MN Legislature. TruNorth will assign its top personnel to design, engineer, procure, install, and maintain the solar PV system on the roof of the Fire Station. The personnel to be assigned have extensive knowledge/training and many years of solar experience (10 years on average) and are as follows: Ben Ferkinhoff (Lead Solar Designer): Ben will be responsible to finalize the mechanical design and the electrical design of the solar PV system for the Fire Station that will be required in order to submit applications for all needed permits/approvals and for the interconnection approval by Xcel Energy. His work includes supervising our work with our Professional Engineering firm to ensure that the Fire Station roof can structurally handle the solar PV system roof system. Ben has a Renewable Energy Engineering degree (BS) and has been with TruNorth Solar for 8+ years. Ben did several years of hands-on solar installation before moving into solar design and has worked his way up to become our lead designer. Donna Pickard (Manager of Design, Interconnection, Permitting and Procurement): Donna will undertake the submission and needed follow-up of the solar PV system interconnection contract with Xcel Energy. In addition, she will secure all needed permits/approvals as required by the city and state. Lastly, she will undertake procurement of all needed equipment for this project. Donna has been in the solar industry for many years at 1st running Aladdin Solar with her husband before opening Genie Solar Support Services. Donna has been with TruNorth Solar for 10+ years and has served as Secretary on the Board of Directors Minnesota’s Solar Energy Industry Association trade organization. Lastly Donna is known as the top MN expert in the solar interconnection process and is often asked to provide guidance to the solar and utility industry. James Drummond (Chief Operating Officer): James will coordinate all activities within TruNorth Solar to ensure that the City of Eden Prairie has an outstanding customer experience during the installation and throughout the life of the solar PV system should any maintenance be required. James is certified as a NABCEP PV Installation Professional (PVIP) The NABCEP PVIP Board Certification is highest certification available and considered the gold standard for solar PV professionals in the renewable energy industry and validates competence to perform PV design, installation, operations, commissioning and maintenance. James also excels at project management. James will have overall project management responsibility for the Fire Station’s solar PV system project. The project management includes a detailed list of steps to be undertaken, projected timelines for each step, and the assignment of each step to the appropriate individual at TruNorth. James will provide ongoing communication based on the desired frequency by the City of Eden Prairie. James has been with TruNorth for 11+ years but prior to that installed solar systems in California for 4+ years. Solar RFP response from TruNorth Solar Page 5 Nick Byram (Master Electrician): Nick will be responsible for the onsite construction of the solar PV system including all electrical work. He will ensure the project is done in both a safe and a high quality manner. Once the solar PV system is mechanically, structurally and electrically completed he will ensure all inspections are passed and that the system is fully commissioned by Xcel Energy. Commissioning by the Xcel requires various tests to ensure the system meets all requirements to work properly and will not in any way harm their electrical system. Nick will also coordinate the deployment of both personnel and equipment for the construction of the solar PV system at the Fire Station. For this solar PV system construction project, Nick will likely have an apprentice electrician plus a crew of 3 to 4 highly experienced solar installers with him. Nick is a licensed master electrician and has been with TruNorth for 7+ years. Nick is especially obsessed with continually teaching/educating all construction personnel in all facets of safety. Prior to TruNorth, Nick worked in the building trades and also owned his own business where he built and operated a 4000 sq. ft, state of the art, year round greenhouse. Jeff Williams (Senior Energy Consultant): Jeff is the lead technical advisory to the TruNorth Solar sales team. Jeff is also very knowledge in using the MN Dept of Commerce grant submission portal for successfully submitting Step 2 (Full Grant Applications). In addition, Jeff will follow up after the solar PV system is commissioned in order to educate all interested Eden Prairie personnel to fully understanding the solar PV system and its components as well as teaching them how to use the comprehensive solar monitoring system that is included. Jeff has a long history within the solar industry working with multiple companies and has been with TruNorth for 7+ years. Jeff has a mechanical engineering degree (BS). Jeff is also considered one of the top solar professionals in the state & quite passionate about solar. Zeph ORourke (Service Administrator): Zeph runs TruNorth Solar’s dedicated service department and is responsible for coordinating any needed service required to ensure the proposed solar PV system continues to operate properly over its entire life. Zeph has been with TruNorth for 4+ years. Zeph will ensure that TruNorth responds quickly and efficiently to any needed service call/requests at the Fire Station so the solar PV system is operating at optimum output. IV. PROJECT SCOPE Based on the pre-bid solar meeting on-site walk thru, as well as the questions/answers provided, TruNorth Solar is confident that we can design, engineer, procure, install, and maintain a solar PV system at the Fire Station that maximizes the available solar resources of the roof in order to offset the Fire Station’s electrical usage as well as meet all zoning ordinances and meet all electrical/building/fire codes. As part of our contract with the City of Eden Prairie we will undertake a detailed engineering analysis of the roof to ensure that it is capable of withstanding the additional load of a ballasted solar PV system that we would install so as not to exceed the 10 lbs. per Sq. Ft. requirement in the RFP. In addition, as part of our contract with Eden Prairie we will work with Diverse Construction Services (roofing contractor as listed on the Garland Company Roofing System Warranty for the City) to get in place the proper documentation such as an approved overburden form (plus any other forms requested) from the manufacturer (Garland Co.) that our method of installing a ballasted solar PV system on the built-up roof system keeps the warranty in place. Of note is we have very good experience in working with commercial roofing contractors and Solar RFP response from TruNorth Solar Page 6 roofing manufacturers. We will also ensure that no damage is done to the built-up roof system on the fire station when we install the solar PV system. TruNorth Solar proposes to design, procure, install, and maintain the solar PV system as shown in the following pages. The scope of this project is all inclusive and includes planning, engineering, labor, materials, delivery, installation, and commissioning, as well as all warranties and maintenance. This includes all elements necessary for a turn-key project, for a grid connection agreement (interconnection agreement plus any other agreements) with Xcel Energy Utility, for all permits/approvals from governing agencies, and for all labor, taxes, services, and equipment. TruNorth shall apply for, pay for, and obtain all necessary required approvals and permits. TruNorth shall also submit the Solar for Public Building full grant application (Step 2) to the MN Department of Commerce and abide by the grant requirements including providing all necessary information needed for required administrative filings/reports under the grant program contract. Ownership of Solar Renewable Energy Credits (RECS) or Certificates will be owned by Eden Prairie. All equipment is UL listed and the solar PV system installation shall comply with current local government approved building and electrical codes. The guaranteed minimum output from the system shall be 85% of the expected performance output from the system. V. CONTENT OF PROPOSAL Overview of Principal Elements. This solar PV system project proposal is for a 51.92 kW DC system (40 kW AC system) based on using a flat roof ballasted racking system for 88 QCELLS 590 Watt bi-facial solar panels and two CPS 208 Volt 3-phase inverters. This solar PV system is estimated to offset 32.6% of the annual electrical usage of the Fire Station in the 1st year. Of note is that the DC size vs AC size is at a ratio of 1.298. Based on our experience this ratio is a good one for helping maximize the electrical output of this particular solar system over a full year. Design and Technical Details. On the next page is the layout of the solar panels on the roof of the building. I have maintained access to every vent or piece of equipment on the roof. Of note is there is at least a 4’ set back from the perimeter of roof. Each row of solar panels consist of solar panels held by a ballasted racking system at a 10 degree tilt that are in landscape orientation and facing almost directly south (178 degree azimuth). The spacing between each row of solar panels is 13.5 inches. The inverters will be located on the roof (behind the most northern row of solar panels). The electrical wires from the 2 inverters will be tied together on the roof via a combiner box and then routed via an electrical metal conduit in order to get from the roof to utility room so the solar system can be tied into the building’s electrical system (likely via connection in large switchboard cabinet, 2 of 3 unit, which has the main electrical service disconnect) In addition, the proposed solar PV system includes a 5 year workmanship warranty by TruNorth Solar. Solar RFP response from TruNorth Solar Page 7 This solar PV system is estimated to output 60,611 kWh of electricity in the 1st year. TruNorth Solar uses a solar PV system proposal tool called SolarNexus which in turn uses PVWatts to estimate the electrical production of the solar system. This estimated production was calculated using the following information: • 95% estimated solar exposure on the roof. • Solar panels are all facing almost directly south (178 degree azimuth) and are tilted at a 10 degree pitch. • 15.81% system losses (snow, soiling, degradation, resistive, etc.). • 96.5% efficiency of inverters. • Local historical weather. Please note that the solar panels are bifacial which means sunlight reflected from the roof can be absorbed through the glass on the backside of the solar panels. Depending on the conditions (snow on the roof for example) this bifacial feature can increase the electricity production by up to 5%. This potential increase in production was not included in the estimated output above. Solar RFP response from TruNorth Solar Page 8 Below is a breakdown of the 1st year of electrical savings due to the solar PV system on the roof of the fire station. This table is based on the latest 12 month of kWh electrical usage provided by the city and the estimated corresponding Utility bill costs for the 1st year without Solar as compared to the kWh produced by the solar PV system over the 1st year and corresponding estimated utility bill. Please note that although it is likely that the Solar PV system will provide a reduction of the fire station’s monthly demand charges, I have not included any demand charge savings in the above estimated Utility Bill Savings ($5,444 for the year). This is because the monthly peak demand (measured for only a single 15 minute interval during the entire month) may occur when the solar PV system is not producing any electricity (at night, on very cloudy day, when snow is on the array, etc.). Pricing and Cash Flow Details The price for this turnkey solar system is $103,478.48. This price includes meeting prevailing wage. This proposal pricing shall remain valid for 60 days. This price does not include any required Xcel Energy utility upgrades (none are anticipated) or any required structural upgrades (none are anticipated). For this proposed solar PV system, the Inflation Reduction Act Federal ITC Solar Elective Pay Tax Credit (direct pay to the Eden Prairie) would be $31,043.54 (30% of upfront cost). The Solar for Public Building grant Solar RFP response from TruNorth Solar Page 9 would be $51,739.24 (50% of upfront cost). The combined Tax Credit and MN Grant would be $82,782.78. The overall estimated payback (financial breakeven) for the proposed solar PV system is 3.7 years What follows are select tables from the State of MN solar grant application’s Attachment C (25 year Cash Flow) that was filled out for this proposed solar PV system in order to show long term costs and benefits. Solar RFP response from TruNorth Solar Page 10 The environmental benefits of this solar PV system are as follows: Solar RFP response from TruNorth Solar Page 11 Below is a data sheet on the solar panel the solar PV system will use. The 590 watt solar panel has a 30 year performance warranty and must have an output of 84.95 % at the end of 30 years (15.05% total degradation) and can’t exceed .45% annual degradation per year after the 1st year. Solar RFP response from TruNorth Solar Page 12 Below shows 2 pictures of the roof ballasted racking system (manufactured by Unirac) that will be used on the Fire Station’s roof. This racking with the solar panels can withstand 110 mph winds and holds the solar panels at a 10 degree pitch. The racking system’s ballast is concrete blocks and the racking system has a 25 year product warranty. Solar RFP response from TruNorth Solar Page 13 Below is the data sheet for the two CPS (Chint Power System) 208 volt 3-phase inverters to be used. Each inverter is rated at 25 kW AC for a total of 50 kW but for the Fire Station they will be de-rated to a total of 40 kW AC. The inverters will be located on the roof (behind the most northern row of solar panels). The inverter system includes a detailed monitoring system. The monitoring system is a comprehensive data acquisition system that will show both current and historical data through internet access (web browser) and includes actual kWh production (average and cumulative totals) and instantaneous (including maximum) kWh production. The CPS inverter system will also have Rapid Shutdown Devices (RSDs) manufactured by AP Smart for each solar panel. These devices allow all solar panels to turn off automatically if the grid goes down or the inverter systems are turned off or if any of the several disconnect switches (next to inverters, in utility room) are switched off. RSDs would be required by current electrical code based on the layout of solar panels shown previously. CPS is a USA business (for over a decade) and has had the number 1 inverter market share in the USA for the last 8 years running for commercial solar systems. The product warranty is 10 years but is extendable to 15 or 20 years through the manufacturer if desired. All technical support by CPS is in the USA. Many companies including Home Depot, Target and Amazon use CPS inverters for their solar systems. Solar RFP response from TruNorth Solar Page 14 All proposed equipment meets or exceeds all currently applicable interconnection standards. All equipment is listed or recognized by an appropriate safety laboratory (Underwriter’s Laboratory and others). The completed solar PV system will meet existing structural, building, electrical, and fire safety requirements/codes. TruNorth Solar has extensive experience with the proposed equipment for the proposed solar PV system and has determined that it is designed for operation in the Minnesota climate. In addition, the equipment manufactures for the proposed equipment have undertaken extensive testing to ensure it is designed for operation in the Minnesota climate including wind load, temperature, snow load, hail, and other types of testing. References TruNorth Solar has installed solar PV systems for many public buildings including for the City of St. Cloud (80 kW), the City of Columbia Heights (340 kW), Forest Lake Area Schools including the High School (1,951 kW), the City of St. Louis Park (118 kW), the City of Inver Grove Heights (640 kW) and the City of Clearwater but these were all before 2019. Also, we have been recently selected (and are completing construction) for several solar PV ground-mounted array projects under Minnesota’s Solar for Schools grant program at the Red Lake Indian Reservation. In addition, we have been recently notified by the City of Robbinsdale and by the City of Minnetonka that they plan to move forward with us for each of their respective Solar for Public Buildings grant projects (Robbinsdale’s City Hall, Minnetonka’s Central Fire station). In regards to reference projects installed & completed within the last 5 years please consider the following (these are all located in Xcel Energy Territory): St. David’s Center for Child and Family Development (Eden Prairie) 46.44 kW Solar PV Rooftop System (Built 2022) Contact: Jayson Palm: 952-548-8616 | jpalm@stdavidscenter.org Solar RFP response from TruNorth Solar Page 15 Minnesota National Guard Armory (City of Inver Grove Heights) 98 kW Solar PV Ground Mount PV System (Built 2020). If you would like to contact someone please let me know as I need to arrange the call. Shaw Lindquist HQ Building (General Contractors in Eagan) 75 kW Solar PV Rooftop System (Built 2023) Contact: Ben Anderson (Director of Operations): banderson@shawlundquist.com | 651.234.8862 Solar RFP response from TruNorth Solar Page 16 Beacon Interfaith (Non Profit that provides low income residential facilities) 2 Solar PV rooftop systems with a 40 kW system in Edina and a 40 kW system in Minneapolis both built in 2023. Also, we are working on a 3rd project for them as of May 2024 (100 kW project in Hopkins). Contact: Joan Bennett JBennett@beaconinterfaith.org | 651-208-4416 Neighbors Inc Building (Non Profit in South St. Paul that provides services and food for low income families) 40 kW AC Solar PV system (built in 2022) Contact: Charles Thompson (President and CEO): 651-272-1135 | charlie@neighborsmn.org Solar RFP response from TruNorth Solar Page 17 The Liberty Apartments & Townhomes in Golden Valley 17 Buildings that have Solar PV rooftop systems that total up to 453 kW (Built 2019) This includes 136 kW on main apartment building and about 20 kW on each of the 16 other buildings (not all buildings are pictured below). Contact: Todd Schachtman - 612-817-2395 VI. OPERATIONS AND MAINTENANCE In our experience Solar PV systems are incredibly reliable and so in our opinion there is no need for an O&M contract (including the annual inspections that are included). Typically, O&M contracts for small solar systems like this one are expensive and do not provide a good return on your annual payments. The proposed solar PV system requires no maintenance to be performed by Eden Prairie. The only Eden Prairie responsibility will be to keep an eye on the monitoring system as well as keep an eye on the monthly electric bill to ensure there are monthly savings. If Eden Prairie observes any issues as indicated by the monitoring system (or by the lack of savings on the bill) they would call/email TruNorth Solar and we can remotely diagnose the solar PV system and determine if it can be fixed remotely (often the case) or if we need to dispatch an electrician to provide onsite diagnostics and undertake any needed repair work at the Fire Station. The product warranties (Inverter, roof racking system, solar panels) cover replacement of failed equipment. What is not covered by these product warranties is labor. For the 1st year any labor to fix any broken equipment would be provided by TruNorth Solar at no cost to Eden Prairie. After that 1st year we do charge for a service visit which entails a $100 trip charge plus the hourly rate of the electrician (including his driving time) which is $125/hour. If the electrician needs an assistant (which is infrequent) he/she would bring an apprentice electrician or one of our solar installers which would entail an additional $95 or $85/hour. Solar RFP response from TruNorth Solar Page 18 Most importantly an inverter outage would be highly prioritized and we would quickly dispatch our electrician as well as request expedited replacement parts from the manufacturer in order to facilitate getting the inverter back on line quickly since a failed inverter represents 50% of the overall solar PV systems electrical production. If any solar panel or part of the inverter system needs to be replaced for any reason over the solar system’s life, TruNorth will handle the failed item being returned to our warehouse. These failed items are often returned to the manufacturer. If the manufacturer does not want the item then we will recyclable them. For recycling failed solar panels TruNorth Solar uses Retrofit Companies. Retrofit is a zero landfill program, meaning that every piece of material that makes up a panel is broken down, separated, and then either repurposed or recycled. The reason we like Retrofit is that we have found that other "recycling" companies only repurpose the easy components, like the aluminum frame and the sheet of glass, but then crush the rest and send that to a landfill. In regards to recycling failed inverter system/components, those are currently always shipped back to the manufacturer but if that should change it is easy to recycle all the parts in them (like appliances or TVs) via a company called Free Geek (there are others too). Lastly, TruNorth Solar shall track the solar system equipment that ceases to function as intended and will report on an annual basis the recycling of any solar panels (modules) or inverters to the Minnesota Pollution Control Agency. VII. PROJECT SCHEDULE Our solar PV system project roadmap can be seen on the next page. This shows the typical steps for a solar PV system project. Typically, the entire process for a project like the Fire Station takes about 2-3 months and there will be frequent ongoing communication with the City of Eden Prairie from our Chief Operating Officer (James Drummond) in regards to the status of each step. The actual onsite construction would take about 2 weeks at the Fire Station. In regards to the timing of the actual onsite construction of the Solar PV system there is a big caveat due to winter weather (snow/ice primarily). Once snow/ice has accumulated on a commercial flat roof like the fire station has, we must wait until it is completely melted before we can start construction. Trying to remove snow/ice (with shovels or other means) can significantly damage the roof. Also in regards to the Grant program timing listed in the RFP (month 4 -equipment ordered/in-possession, month 8 - Interconnection filed, month 12 - system finished /generating electricity & completed paperwork/permits/commissioning) we see no issues and will greatly exceed each of these mile stone timings. Solar RFP response from TruNorth Solar Page 19 Solar RFP response from TruNorth Solar Page 20 VIII. ADDITIONAL INFORMATION Below is the Payment Schedule once a contract is signed based on the total contract price (Materials, Labor, and Tax) of $103,478.48: Payment Name Amount Due Details Down Payment (Initial Deposit) 5% of Contract Value Billed once contract signed / Once received we Initiate Design, Interconnection and Permitting Progress Payment (Materials Deposit) 45% of Contract Value Billed when Interconnection Approved / Once received Major Materials ordered. Progress Payment (Mobilization Payment) 40% of Contract Value Billed at Site Mobilization (End of First Installation Day) Final Payment Remaining Balance Billed at Xcel Commissioning (system is live) On the next page is TruNorth Solar’s Certificate of Liability Insurance. As indicated earlier, we have full liability insurance and workman’s compensation and can have the City of Eden Prairie added as a certificate holder when the solar PV system project is contracted. Solar RFP response from TruNorth Solar Page 21 Solar RFP response from TruNorth Solar Page 22 In regards to TruNorth Solar’s financial statements you will find them attached to this proposal. Both an income statement (Profit and loss - 3 years history) which is attachment 1 and a current balance sheet which is attachment 2. TruNorth does not have a Cash Flow statement per say but we do track our cash flow weekly in a graphical format to ensure that we are never overextended and can provide that if you like. In addition, as stated earlier, being a member of Amicus Solar CoOp (see page 3 of proposal) indicates that TruNorth is considered one of the top reputable, financially stable, and customer value driven solar companies in North America. Also, in regards to Financial Strength and Stability, it’s TruNorth’s opinion you want to have the confidence that the solar contractor will be around for the future, which means a company that manages cash flow exceedingly well, has an intelligently lean organization, has steady/managed growth with no history of layoffs, and has a very strong balance sheet. TruNorth Solar meets all these criteria. Lastly, TruNorth Solar does not have any OSHA workplace safety violations and as a whole has an incredible track record supporting a safe work environment. As our owner, Marty would say, “the safety budget is bottomless.” In practice what this means is that every worker at TruNorth Solar has “stop work authority” if they ever see something that needs correction or causes a safety concern. Also, TruNorth commits resources regularly to ongoing training with every employee annually granted funding to use individually, as well as organizing training seminars with industry experts to improve our work practices. TruNorth takes safety very seriously and is fully committed as a company to ensure each of our workers is able to go home at the end of the day to their families without issue. IX. ATTACHMENTS Attachments start on the next page For contract purposes financial statements (Attachment 1 and 2) have been removed. CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Patrick Sejkora Public Works / Engineering ITEM DESCRIPTION: I.C. 23819 Award Contract for the Olympic Hills Storm Sewer Inspection and Maintenance to American Environmental, LLC. ITEM NO.: VIII.F. Requested Action Move to: Award Contract for the Olympic Hills Storm Sewer Inspection and Maintenance in the amount of $94,600.00 to American Environmental, LLC. Synopsis Two quotes were received, which are summarized below. American Environmental, LLC $94,600.00 Hydro-Vac, Inc. $98,365.00 City staff recommend awarding the contract for the project to American Environmental, LLC, in the amount of $94,600.00. The work proposed includes the equipment and labor to dewater and televise the pipe, with an additional hourly rate for maintenance of the pipe estimated at 5 days of work. If maintenance is not needed, the overall project cost will be $32,000.00. Background Information The City owned and maintained storm sewer within the Olympic Hills Golf Course north of Mount Curve Road was installed in 1974. The corrugated metal and reinforced concrete pipes drain a considerable drainage area including the Neill Lake Marsh and several of the golf course’s ponds. To the City’s knowledge, these pipes have never been televised, partly because the pipes are at least partly full of water. Maintenance issues or failure of the storm sewer could adversely impact the golf course and other surrounding property. Given the size of the drainage area, the age of the pipes, and the fact that many of the City’s corrugated metal pipes of similar age show signs of corrosion, inspection of the pipes is needed to assess their condition and potential maintenance needs. Project Cost Summary Funding for the project will come from the storm water utility fund. Attachment Contract Agreement (rev. 6/2024) Construction Contract This Contract (“Contract”) is made on the 12th day of November, 2024, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and American Environmental, LLC, a Minnesota Corporation (hereinafter "Contractor") whose business address is 3086 Walden Drive, Chaska, MN 55318. . Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Contract is to set forth the terms and conditions for the provision of services by Contractor for IC #24827 – Olympic Hills Storm Sewer Inspection hereinafter referred to as the "Work". The City and Contractor agree as follows: 1. Scope of Work/Proposal. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, contractor or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2. Time of Commencement and Completion. The Work to be performed under this Contract shall be commenced immediately after execution of this Contract. The Work shall be completed by March 31, 2025. 3. Compensation for Services. City agrees to pay the Contractor a total amount not to exceed $94,600.00 as full and complete payment for the labor, materials and services rendered pursuant to this Contract and as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. Standard Construction Contract (rev. 6/2024) Page 2 of 14 4. Method of Payment. The Contractor shall submit to the City, on a monthly basis, an itemized invoice for services performed under this Contract. Invoices submitted shall be paid in the same manner as other claims made to the City. a. Invoices. Contractor shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Contractor shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. Each invoice shall be accompanied by general lien waiver and further lien waivers from all subcontractors on the project waiving liens for work for which payment was requested by Contractor and paid for by City on the preceding invoice. b. Claims. By making the claim for payment, the person making the claim is declaring that the account, claim, or demand is just and correct and that no part of it has been paid. c. Final Payment. Contractor’s request for final payment shall be accompanied by Contractor’s affidavit that all payrolls, bills for materials and equipment, and other indebtedness connected with the Work for which the City or its property might in any way be responsible, have been paid or otherwise satisfied. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the City to the Contractor when the Work has been completed, the Contract fully performed, and the City accepts the Work in writing. The acceptance of final payment shall constitute a waiver of all claims by the Contractor except those previously made in writing and identified by the Contractor as unsettled at the time of Application for Final Payment. d. Income Tax Withholding. No final payment shall be made to the Contractor until the Contractor has provided satisfactory evidence to the City that the Contractor and each of its subcontracts has complied with the provisions of Minn. Stat. Section 290.92 relating to withholding of income taxes upon wages. A certificate from the Commissioner of Revenue shall satisfy this requirement. 5. Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Contract. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. Standard Construction Contract (rev. 6/2024) Page 3 of 14 6. Project Manager and Staffing. The Contractor shall designate a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 7. Condition and Inspection. All goods and other materials furnished under this Contract shall be new and in current manufacture, unless otherwise specified, and all goods and work shall be of good quality, free from faults and defects and in conformance with this Contract. All goods and work not conforming to these requirements shall be considered defective. Goods shall be subject to inspection and testing by the City. Defective goods or goods not in current manufacture may be returned to the Contractor at the Contractor’s expense. 8. Correction of Work. The Contractor shall promptly correct all Work rejected by the City as defective or as failing to conform under this Contract whether observed before or after completion of the Work and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected Work. 9. Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Contract and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Contract, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Contract, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specified period, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of such damaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. Standard Construction Contract (rev. 6/2024) Page 4 of 14 10. Private Property. The Contractor shall not enter upon private property for any purpose without having previously obtained permission from the City. The Contractor shall be responsible for the preservation of, and shall use every precaution to prevent damage to all trees, shrubbery, plants, lawns, fences, culverts, bridges, pavements, driveways, sidewalks, etc.; all water, sewer and gas lines; all conduits; all overhead pole lines or appurtenances thereof; and all other public or private property along or adjacent to the work. 11. Removal of Construction Equipment, Tools and Supplies. At the termination of this Contract, before acceptance of the Work by the City, the Contractor shall remove all of Contractor’s equipment, tools and supplies from the property of the City. Should the Contractor fail to remove such equipment, tools and supplies, the City shall have the right to remove them and deduct the cost of removal from any amount owed to Contractor. 12. Suspension of Work by City. The City may at any time suspend the Work, or any part thereof, by giving ten (10) days' notice to the Contractor in writing. The work shall be resumed by the Contractor within ten (10) days after the date fixed in the written notice from the City to the Contractor to resume. If the City’s suspension of all or part of the Work causes additional expenses not due to the fault or negligence of the Contractor, the City shall reimburse the Contractor for the additional expense incurred due to suspension of the work. Claims for such compensation, with complete substantiating records, shall be filed with the City within ten (10) days after the date of order to resume Work in order to receive consideration. This paragraph shall not be construed as entitling the Contractor to compensation for delays due to inclement weather, failure to furnish additional surety or sureties specified herein, for suspension made at the request of the Contractor, or for any other delay provided for in this Contract. 13. City’s Right to Carry Out the Work. If the Contractor defaults or neglects to carry out the Work in accordance with the Contract or fails to perform any provisions of the Contract, the City may, after ten (10) days written notice to the Contractor and without prejudice to any other remedy the City may have, make good such deficiencies. In such case an appropriate Change Order shall be issued deducting from the payment then or thereafter due the Contractor the cost of correcting such deficiencies. If the payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pay the difference to the City. 14. City’s Right to Terminate Contract and Complete the Work. The City has the right to terminate this Contract for any of the following reasons: a. The Contractor is adjudged bankrupt, makes a general assignment for the benefit of creditors, or becomes insolvent; b. Failure of Contractor to supply adequate properly skilled workmen or proper materials; c. Failure of Contractor to make prompt payment to subcontractor for material or labor; d. Any disregard of laws, ordinances or proper instructions of the City; e. Assignment or work without permission of the City; Standard Construction Contract (rev. 6/2024) Page 5 of 14 f. Abandonment of the work by Contractor; g. Failure to meet the work progress schedule set forth in this Contract; h. Unnecessary delay which, in the judgment of the City, will result in the work not being completed in the prescribed time. Termination of the Contract shall be preceded by ten (10) days written notice by the City to the Contractor and its surety stating the grounds for termination and the measures, if any, which must be taken to assure compliance with the Contract. The Contract shall be terminated at the expiration of such ten (10) day period unless the City Council shall withdraw its notice of termination. Upon termination of the Contract by the City, the City may, without prejudice to any other remedy the City may have, take possession of the site and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor and may finish the Work by whatever methods the City may deem expedient at the Contractor’s expense. Upon Contract termination, the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the contract price exceeds the expense of finishing the Work, including compensation for additional managerial and administrative services, the excess shall be paid to the Contractor. If such expense exceeds the unpaid balance, the Contractor shall pay the difference to the City. In the event that the Contractor abandons the Work, fails or refuses to complete the Work or fails to pay just claims for labor or material, the City reserves the right to charge against the Contractor all legal, engineering, or other costs resulting from such abandonment, failure or refusal. Legal costs will include the City's cost of prosecuting or defending any suit in connection with such abandonment, failure or refusal, and non-payment of claims wherein the City is made co-defendant, and the Contractor agrees to pay all costs, including reasonable attorney's fees. 15. Contractor’s Right to Terminate Contract. The Contractor may terminate this Contract upon ten (10) days written notice to the City for any of the following reasons: a. If an order of any court or other public authority caused the Work to be stopped or suspended for a period of 90 days through no act or fault of the Contractor or its employees. b. If the City should fail to pay any undisputed sum owed Contractor within forty-five (45) days after the sum becomes due. 16. Performance and Payment Bonds. The Contractor shall post a Performance and Payment Bond each in an amount equal to one hundred percent (100%) of the payments due Contractor to insure the prompt and faithful performance of this Contract by Contractor and to insure prompt payment to the subcontractor and suppliers of the Contractor. The Bonds Standard Construction Contract (rev. 6/2024) Page 6 of 14 shall be in a form approved by the City. Contractor shall provide the Bond to the City before commencing work and together with the executed contract document. If the Performance and/or Payment Bond are not submitted as provided herein, this Contract shall be considered void. 17. Subcontractor. The Contractor shall bind every subcontractor and every subcontractor shall agree to be bound by the terms of this Contract as far as applicable to its work, unless specifically noted to the contrary in a subcontract approved in writing as adequate by the City. The Contractor shall pay any subcontractor involved in the performance of this Contract within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. If the Contractor fails within that time to pay the subcontractor any undisputed amount for which the Contractor has received payment by the City, the Contractor shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Contractor shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 18. Responsible Contractor Contractor warrants under oath that Contractor is in compliance with the minimum criteria required of a “responsible contractor” as that term is defined in Minnesota Statutes § 16C.285, subd. 3. Contractor has provided to City a list of all of its first-tier subcontractors and motor carriers that it intends to retain for work on the project. The Contractor has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that the subcontractor or motor carrier meets all of the minimum criteria in § 16C.285, subd. 3. If Contractor retains additional subcontractors or motor carriers on the project after submitting its verification of compliance, the Contractor shall obtain verification of compliance from each additional subcontractor and motor carrier with which it has a direct contractual relationship and shall submit to the City a supplemental verification confirming the subcontractor’s and motor carrier’s compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors or motor carriers. Contractor shall submit to the City upon request copies of the signed verifications of compliance from all subcontractors and motor carriers of any tier pursuant to Minn. Stat. § 16C.285, subd. 3(7). A false statement under oath, by Contractor, subcontractor, or motor carrier, verifying compliance with any of the minimum criteria may result in termination of the Contract. 19. Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Contract, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of Standard Construction Contract (rev. 6/2024) Page 7 of 14 equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 20. Insurance. a. General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, required by law, or the insurance coverage actually obtained by Contractor, whichever is greater. b. Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 c. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. Standard Construction Contract (rev. 6/2024) Page 8 of 14 d. Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e. All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f. All policies, except Worker’s Compensation Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g. All policies shall contain a waiver of subrogation in favor of the City. h. All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Contract. j. Contractor agrees to maintain all coverage required herein throughout the term of the Contract and for a minimum of two (2) years following City’s written acceptance of the Work. k. It shall be Contractor’s responsibility to pay any retention or deductible for the coverage’s required herein. l. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. m. Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n. A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence Standard Construction Contract (rev. 6/2024) Page 9 of 14 of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o. Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 21. Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Contract by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Contract. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 22. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Contract (“Information”) shall become the property of the City, but Contractor may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Contractor also Standard Construction Contract (rev. 6/2024) Page 10 of 14 may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Contract does not relieve any liability on the part of the Contractor, but any use of the Information by the City or the Contractor beyond the scope of this Contract is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 23. Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 24. Assignment. Neither party shall assign this Contract, nor any interest arising herein, without the written consent of the other party. 25. Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Contract and entitle the City to immediately terminate this Contract. 26. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. 27. Counterparts. This Contract may be executed in multiple counterparts, each of which shall be considered an original. 28. Damages. In the event of a breach of this Contract by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 29. Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to Standard Construction Contract (rev. 6/2024) Page 11 of 14 termination of this Contract and for one (1) year thereafter, without prior written consent of the former employer in each case. 30. Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Contract or thereafter of any of the rights or remedies of the City under this Contract. 31. Entire Contract, Construction, Application and Interpretation. This Contract is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 32. Governing Law. This Contract shall be controlled by the laws of the State of Minnesota. 33. Non-Discrimination. During the performance of this Contract, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 34. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Contract if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. Standard Construction Contract (rev. 6/2024) Page 12 of 14 35. Rights and Remedies. The duties and obligations imposed by this Contract and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 36. Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 37. Severability. The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Contract. 38. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Contract are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. This provision will survive the completion or termination of this Contract. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Contract which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Contract is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Contract requires Contractor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Contract is subject to the requirements of the MGDPA and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Contract shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Contract. 39. Waiver. Any waiver by either party of a breach of any provisions of this Contract shall not affect, in any respect, the validity of the remainder of this Contract. Executed as of the day and year first written above. Standard Construction Contract (rev. 6/2024) Page 13 of 14 CITY OF EDEN PRAIRIE __________________________________ Mayor ___________________________________ City Manager CONTRACTOR By: ________________________________ Its: ________________________________ Standard Construction Contract (rev. 6/2024) Page 14 of 14 EXHIBIT A Proposal/Scope of Work October 14, 2024 American Environmental, LLC A merican E nvironmental LLC P r o j e c t B i d Description of Work Patrick Sejkora, PE (MN), CFM (he/him/his) Water Resources Engineer 8080 Mitchell Road Eden Prairie, MN 55344 952-949-8360 edenprairie.org Olympic Hills Golf Course Storm Televising Mobilization $ 10,500.00 Provide and install Ground mats, 6’’ pump and hoses, pipe plugs $ 13,500.00 Televising $8,000.00 Cleaning if needed will be at a rate of $ 1,565.00 per hr. (Estimated 5 days) Includes: Jet/Vac, Water supply truck, skid loader and easement vac, Skid loader and easement Jetter, Not included in this quote: Permits Debris disposal Restoration Water for cleaning. 3086 Walden Drive Chaska, MN 55318 Phone (612) 226-0516 Email: Midwesttony81@aol.com CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT / DIVISION Jake Sandvig Public Works/ Streets Division ITEM DESCRIPTION Authorize Purchase of a Pro XD 2000G from Ziegler CAT ITEM NO. VIII.G. Requested Action Move to: Authorize purchase of a Pro XD 2000G from Ziegler CAT in the amount of $24,846.02. Synopsis The Minnesota Office of State Procurement Contract Release: E-110(5) Contract No. 243539 will be used for the pricing and purchase of this Pro XD 2000G. Ziegler CAT is the authorized vendor. Background The Streets Division is requesting authorization to purchase this piece of equipment that would be used in our annual pavement management program inspections. It is a side-by-side UTV that would be used by the inspector to quickly move around the job site responding to residents, following/inspecting the contractor, setting utility valve boxes/manhole rings, etc. It would also be used for other tasks when not being used by the pavement management inspectors such as spraying herbicide on boulevards and medians, and painting streets for pavement markings. Financial This piece of equipment would be purchased with funding from within the Streets Division budget. Attachments State Contract Price Exhibit Ziegler Inc. Page 1 of 2 223712-01 Oct 30, 2024 CITY OF EDEN PRAIRIE ATTN ACCOUNTS PAYABLE 8080 MITCHELL RD EDEN PRAIRIE, MN 55344-2203 Dear Jake Sandvig, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration. Caterpillar Model: PRO XD PERSONEL CARTS We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me. Sincerely, Charles Norgaard Territory Manager Caterpillar Model: PRO XD PERSONEL CARTS Standard Equipment Standard Features Up to 200-Hour Maintenance Intervals Dipstick and Air Filter located for easy access for service checks 2,075lbs Payload Capacity Heavy-Duty Kevlar reinforced seats help against tearing Heavy-Duty Drive Shaft, CVT Boots, Belts and Wheel Bearings 2500 lb Towing Capacity Jobsite 8 ply Tires designed for longer life on hard-packed surfaces 1250 lb Box Capacity that are non-directional for easy replacement Adjustable Speed-Limiting Options Vehicle Fault Alarms to notify users of potential issues that could Orange Seat Belts and Decals for High Visibility cause serious damage to the vehicle Standard Horn, Backup Alarm and Mechanical Parking Brake MACHINE SPECIFICATIONS Ziegler Inc. Page 2 of 2 REF # DESCRIPTION LIST PRICE 2-000G PRO XD 2000G $19,999.00 Pro XD Full-Size Gas $0.00 288-9021 Tempered Glass Windshield $900.00 2883974 Windshield Wiper & Washer System (Glass only) $700.00 2882911 Poly Roof - 2 Seat Model Only $450.00 2884224 Strobe Light Beacon $195.00 2883265 LED Work Light (requires 2883230 Harness) $270.00 2883230 Pulse Wiring Harness 1 LED Light $100.00 2889220 Rearview Mirror $80.00 2884209 Electric Cargo Box Lift $1,000.00 2884418 All Wheel Drive Mode Select Switch $135.00 2889243 ROPS Side Mounted Mirrors $180.00 LABOR TO INSTALL ALL ADDITIONAL OPTIONS $2,140.00 Delivery - $4.65/Mile - Dayton MN To Eden Prairie $116.25 Registration $68.50 SELL PRICE $25,750.24 MN STATE BID CONTRACT 243539 BASE UNIT DISCOUNT - 3% ($599.97) MN STATE BID CONTRACT 243539 ACCESSORIES DISCOUNT - 5% ($304.25) NET BALANCE DUE $24,846.02 BALANCE $24,846.02 WARRANTY Standard Warranty: 2 Year Standard Warranty FOB-Eden Prairie OPTIONS: 36 Month Extended warranty (adding 12 Mo to Standard) Components Ref No. Qty Sell Warranty 36 Month Extended warranty ($50 private party /$150 business use deductible) $930.00 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Matt Bourne, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Approve Contract with Shadywood for Ash Removals Along Anderson Lakes Parkway ITEM NO.: VIII.H. Motion Move to: Accept quote and authorize entering a Contract for Goods and Services with Shadywood Tree Experts for the Ash Removals along Anderson Lake Parkway at an amount not to exceed of $57,459.52. Synopsis Removal of diseased ash and elm trees along Anderson Lakes Parkway and on City property behind Kiwah Dr. Project costs will be covered with the Shade Tree Bonding Grant received from the Minnesota Department of Natural Resources (DNR) in 2023. Background Anderson Lakes Parkway near Neill Lake Road has more than 140 ash trees that pose a risk to the road and the trail that need removal. In addition, 13 ash trees infested with EAB, and 8 elm trees infested with Dutch Elm’s Disease were identified on City property behind the townhomes located at Kiwah Drive will be removed. The projects were combined due to proximity to one another. The diseased trees will be replaced as appropriate along Anderson Lakes Parkway with newly planted trees, along with identifying new planting locations along the trail on Anderson Lakes Parkway. In 2023, the Minnesota DNR awarded the City $125, 557.45 in grant dollars through their Shade Tree Bonding Grant. This grant funding will be used to cover the cost of complex disease tree removals beyond City staff capacity that pose risk to infrastructure. The entire project costs will be covered under this grant. Request for bids were sent to four tree care companies with two submitting bids. Pro-Tree submitted a bid for $61,125 and Shadywood Tree Experts submitted a bid for $57,459.52. City staff are requesting to enter a contract with the lowest bidder, Shadywood Tree Experts for a total project cost of $57,459.52. Attachment Contract for Goods and Services Page 1 of 19 City of Eden Prairie Requirements for Contract Services Preliminary Statement The City has adopted a policy regarding the selection and hiring of contractors to provide a variety of services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of services by Contractor for the above ‘City Of Eden Prairie Tree Removal Bid Request’ hereinafter referred to as the "Work". The City and Contractor agree as follows: 1.Scope of Work. The Contractor agrees to provide, perform and complete all the provisions of the Work in accordance with attached Exhibit A. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2.Effective Date and Term of Agreement. This Agreement shall become effective as of ___________________. 3.Obligations of Contractor. Contractor shall conform to the following obligations: a.Contractor shall provide the materials and services as set forth in the official bid form. b.Contractor and its employees will park in service areas or lots and use entries and exits as designatedby City. c.Contractor’s personnel must be neat appearing, wear a uniform and badge that clearly identifies them as a service contractor, and abide by City’s no smoking policies. d.Contractor must honor the City’s request to reassign an employee for cause. Cause may include performance below acceptable standards or failure to present the necessary image or attitude, in the judgment of the owner, to present a first class operation. e.When necessary, Contractor’s personnel will be provided with keys or access cards in order to perform their work. Any lost keys or cards that result in rekeying a space or other cost to the City will be billed back to the Contractor. 4.City’s Obligations. City will do or provide to Contractor the following: a.Provide access to City properties as appropriate. 5.Compensation for Services. City agrees to pay the Contractor as listed on ‘‘City Of Eden Prairie Tree RemovalBid Request’ as full and complete payment for the labor, materials and services rendered pursuant to this Agreement and as described in Exhibit A. a.Any changes in the scope of the work which may result in an increase to the compensation due the Contractor shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b.If Contractor is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 6.Method of Payment. a.Contractor shall prepare and submit to City, on a monthly basis, itemized invoices setting forth work performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City. Page 2 of 19 b.Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.” c.No fuel surcharges or surcharges of any kind will be accepted nor will they be paid. 7.Project Manager. The Contractor shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Contractor may not remove or replace the Project Manager without the approval of the City. 8.Standard of Care. Contractor shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Contractor shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Contractor's breach of this standard of care. Contractor shall put forth reasonable efforts to complete its duties in a timely manner. Contractor shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Contractor shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 9.Insurance. a.General Liability. Prior to starting the Work, Contractor shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Contractor or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b.Contractor shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 Page 3 of 19 c.Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. d.Contractor shall maintain “stop gap” coverage if Contractor obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. e.All policies, except the Worker’s Compensation Policy, shall name the “City of Eden Prairie” as an additional insured. f.All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. g.All polices shall contain a waiver of subrogation in favor of the City. h.All General Liability policies, Automobile Liability policies, and Umbrella policies shall contain a waiver of subrogation in favor of the City. i.All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Contractor under this Agreement. j.Contractor agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. k.It shall be Contractor’s responsibility to pay any retention or deductible for the coverages required herein. l.All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non-renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City.m.Contractor shall maintain in effect all insurance coverages required under this Paragraph at Contractor’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. n.A copy of the Contractor’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Contractor’s Work. Upon request a copy of the Contractor’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Contractor has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Contractor of any deficiencies in such documents and receipt thereof shall not relieve Contractor from, nor be deemed a waiver of, City’s right to enforce the terms of Contractor’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. o.Effect of Contractor’s Failure to Provide Insurance. If Contractor fails to provide the specified insurance, then Contractor will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Contractor, its subcontractors, agents, employees or delegates. Contractor agrees that this indemnity shall be construed and applied in favor of indemnification. Contractor also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered Page 4 of 19 limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Contractor to: i.Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii.Furnish a written acceptance of tender of defense and indemnity from Contractor's insurance company. Contractor will take the action required by the City within fifteen (15) days of receiving notice from the City. 10.Indemnification. Contractor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Contractor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Contractor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Contractor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 11.Warranty. The Contractor expressly warrants and guarantees to the City that all Work performed and all materials furnished shall be in accord with the Agreement and shall be free from defects in materials, workmanship, and operation which appear within a period of one year, or within such longer period as may be prescribed by law or in the terms of the Agreement, from the date of City’s written acceptance of the Work. The City’s rights under the Contractor’s warranty are not the City’s exclusive remedy. The City shall have all other remedies available under this Agreement, at law or in equity. Should any defects develop in the materials, workmanship or operation of the system within the specifiedperiod, upon notice from the City, the Contractor agrees, within ten (10) calendar days after receiving written notice and without expense to the City, to repair, replace and in general to perform all necessary corrective Work with regard to the defective or nonconforming Work or materials to the satisfaction of the City. THE FOREGOING SHALL NOT IN ANY MANNER LIMIT THE CITY’S REMEDY OR THE CONTRACTOR’S LIABILITY TO THOSE DEFECTS APPEARING WITHIN THE WARRANTY PERIOD. The Contractor agrees to perform the Work in a manner and at a time so as to minimize any damages sustained by the City and so as to not interfere with or in any way disrupt the operation of the City or the public. The corrective Work referred to above shall include without limitation, (a) the cost of removing the defective or nonconforming Work and materials from the site, (b) the cost of correcting all Work of other Contractors destroyed or damaged by defective or nonconforming Work and materials including the cost of removal of suchdamaged Work and materials form the site, and (c) the cost of correcting all damages to Work of other Contractors caused by the removal of the defective or nonconforming Work or materials. The Contractor shall post bonds to secure the warranties. 12.Termination. a.This Agreement may be terminated at any time by either party for breach or non-performance of any provision of this Agreement in accordance with the following. The party (“notifying party”) who desires to terminate this Agreement for breach or non-performance of the other party (“notified party”) shall give the notified party notice in writing of the notifying party’s desire to terminate this Agreement describing the breach or non-performance of this Agreement entitling it to do so. The notified party shall have five (5) days from the date of such notice to cure the breach or non-performance. Upon failure of the notified party to do so, this Agreement shall automatically terminate. Page 5 of 19 b.Upon the termination of this Agreement, whether by expiration of the original or any extended term or terms hereof, or for any other reason, Contractor shall have the right, within a reasonable time after such termination to remove from City’s premises any and all of Contractor’s equipment and other property. Except for liability resulting from acts or omissions of a party, arising, taken or omitted prior to such termination, the rights and obligations of each party resulting from this Agreement shall cease upon such termination. Any prior liability of a party shall survive termination of this Agreement. c.In the event of dissolution, termination of existence, insolvency, appointment of a receiver, assignment for the benefit of creditors, or the commencement of any proceeding under any bankruptcy or insolvency law, or the service of any warrant, attachment, levy or similar process involving Contractor, City may, at its option in addition to any other remedy to which City may be entitled, immediately terminate this Agreement by notice to Contractor, in which event, this Agreement shall terminate on the notice becoming effective. 13.Independent Contractor. Contractor is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Contractor and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Contractor an employee of the City. 14.Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15.Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16.Compliance with Laws and Regulations. In providing services hereunder, the Contractor shall abide bystatutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17.Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18.Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19.Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. Page 6 of 19 20.Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21.Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22.Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unlessotherwise provided herein. 23.Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24.Non-Discrimination. During the performance of this Agreement, the Contractor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Contractor shall post in places available to employees and applicants for employment, notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Contractor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25.Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run onebusiness day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26.Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights andremedies otherwise imposed or available by law. 27.Services Not Provided For. No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. 28.Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remainingprovisions of this Agreement. 29.Statutory Provisions. a.Audit Disclosure. The books, records, documents and accounting procedures and practices of the Contractor or other parties relevant to this Agreement are subject to examination by the City and either Page 7 of 19 the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. b.Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Contractor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Contractor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Contractor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Contractor in relation to this Agreement shall contain similar Data Practices Act compliance language. 30.Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in anyrespect, the validity of the remainder of this Agreement. /Co-Owner Page 8 of 19 City Of Eden Prairie Tree Removal Bid Request To be considered, bids are to be received by 9:00am on October 9, 2024. Exhibit A 1)SPECIFICATIONS FOR TREE REMOVAL 1.Contractor provides a certificate of liability insurance, listing the City of Eden Prairie as a Certificate Holder covering all activities within the scope of the contract performed by the Contractor. The policy must have a single limit liability coverage minimum of $1,000,000.00. Contractor must provide a certificate of workers compensation coverage prior to starting work. All costs for fuel, parts, equipment, and labor are the contractor’s responsibility. 2.The Contractor shall make every attempt to protect all public and private property adjacent to the work site and along all hauling routes. Any damage to public or private property shall be the sole responsibility of the contractor and shall be repaired to the satisfaction of the Parks and Natural Resources Manager and the City of Eden Prairie. Tree replacement cost will be based on the DBH (Diameter at Breast Height- measurement of diameter of trees taken at 4-1/2' above ground level) and in accordance with the Council of tree and Landscape Appraisers Guide for Plant Appraisal. 3.All work must maintain compliance with ANSI A300 and Z133 standards. Appropriate personal protective equipment including Class 2 or better high visibility clothing must be worn at all times when working in the right of way. 4.Any utility drops are the responsibility of the contractor. 5.Contractor must have an ISA Certified Arborist onsite at all times while tree removal operations are taking place. 6.Contractor will be responsible for providing all traffic control devices such as cones, flashers and barricades. No street shall be closed, and no traffic interrupted, delayed, channeled, detoured, or rerouted unless approved by the City of Eden Prairie Public Works Department prior to commencement of work. 7.Work may only be performed from 7AM-7PM, Monday through Friday with no tree removal on Saturday and Sunday, unless the contractor has prior approval from the Parks and Natural Resources Manager. 8.Each tree removal shall be inspected by the Forestry & Natural Resources Supervisor or her agent acting on her behalf. Payment will not be made until approval is given regarding the work performed. 9.This project will consist of the removal of specified trees at ground level. Options for cut and scatter, ecopile and removal from site must be outlined in the methodology. 10.. When maps are provided, confirm that the trees you are removing are on the maps. 11.Job site must be cleared of potential hazards at the end of each workday. 12.All stumps must be cut 4 inches above ground or less. Stumps are not to be removed unless otherwise noted. Page 9 of 19 13.Trees marked for removal in near proximity to established trees of value or next to recently planted trees are to be removed using a method that prevents injury to adjacent trees, unless noted as unavoidable in advance. 14.Snow removal for access is the responsibility of the contractor. 15.Any rutting, or other site damage resulting from the work shall be the sole responsibility of the contractor to correct, meeting the expectations of the Forestry & Natural Resources Supervisor or agent acting on her behalf. 16.No portion of the work on this contractor may be sub-contracted or performed by another contractor other than listed in this agreement. 17.If a property owner’s phone number is provided, the contractor must attempt to make contact a minimum of 48 hours before removal begins. Contractor may only utilize property on which the tree is being removed unless permission from adjacent property owners is obtained and provided to the city. 18.Failure to abide by any of these specifications could result in nonpayment for services or immediate termination of this contract. 19.All trees on this contract are infested with emerald ash borer unless otherwise indicated. Infested wood must be disposed of properly. All federal, state, and local regulations must be followed inregard to the transport and disposal of diseased and contaminated wood. 2)SUBMITTING A BID 20.Questions concerning any aspect of this contract should be directed to the Forestry and Natural Resources Supervisor at 952-949-8463. 21.Submitted bids must not be completed in pencil unless they are submitted as a .pdf. No paper submitted bids with pencil will be accepted. 22.Contracted price per site is as follows (on Official Bid Form): Page 10 of 19 OFFICIAL BID FORM Location DBH (inches) # of Trees Comments Anderson Lakes Parkway (behind 8917 Hidden Oaks Dr to 9125 Neill Lake Rd) ~502 ~76 Ash tree removal from parkway; green area. See Attachment A Exhibit 1 & 2 for map. Remove ash debris from site, haul and dispose. Can be disposed in EP yard waste site. Anderson Lakes Parkway (9125 Neill Lake Rd to XF 10240 Tarn Cir) ____ 200+ Forestry mow and clear all ash and other vegetation in yellow area depicted in Attachment A. Retain 5 elm trees and 2 large boxelder. See attachment A Exhibit 1 & 3 for map. Remove and dispose of large debris, can use EP yard waste site. Kiawah Dr (behind 10758 to 10610 Kiwah Dr) ~164 21 Remove 13 Ash trees and 8 Elm trees along the west property boundary, as shown in attachment A, exhibit 4. Ladder over fence is required to access the site. Cut and scatter debris in sections no larger than 4 feet within the natural area away from fence line. Site Work Methodology Bid $ Anderson Lakes Parkway Green Area (behind 8917 Hidden Oaks Dr to 9125 Neill Lake Rd) Anderson Lakes Parkway Yellow AREA (9125 Neill Lake Rd to XF 10240 Tarn Cir) $14,243 $38,720 The plan is to utilize the bucket, Chip truck, and Clam to systematically remove Ash from behind 8917 Hidden Oaks Dr to 9125 Neil Lake Rd. Trail will need to be closed during work. The plan is to systematically remove all ash and other vegetation leaving 5 elms and 2 large boxleders. The crew will use a mix of a brush mower, brush blades, and chainsaws to clear the area. Removal will happen in phases starting with the larger trees and ending with the brush. All large debris will be hauled away to Eden Praire dump site. Trail will need to be closed during work. Page 11 of 19 Kiawah Dr (behind 10758 to 10610 Kiwah Dr) TOTAL DOLLAR AMOUNT AWARDED (TO BE FILLED OUT BY CITY):_____________________________ Contractor Information Company Name: Primary Contact: Company Email: Company Phone #: *Need to sign on next page and return entire document to complete bid* The contract will be awarded based on the lowest bid by site. The city reserves the right to increase or decrease the quantity of work as indicated in the original proposal at any time. The contractor will be notified of accepted bids by the city returning a signed copy of this request listing the sites awarded. 3)COMMENCEMENT AND COMPLETION OF WORK 4.1. All work shall be completed by March 1, 2025. 4.2. Invoice each property separately. 4.3. The invoices shall indicate the # of tree(s) and address for the tree(s). 4.4. Email, Mail, OR deliver invoices to: Karli Wittner City of Eden Prairie Parks and Natural Resources 15150 Technology Dr., Eden Prairie, MN 55344 -Or- kwittner@edenprairie.org 4.5. The undersigned, after having personally examined the plans, specifications, for the proposed work, hereby proposes to furnish all labor, materials, equipment and service necessary for tree removal. 4.6. The undersigned further agrees to fully complete all such work and to maintain the entire work in a proper and workman like manner until approved and accepted by the Parks and Natural Resources Manager in accordance with this contract. 4.7. The undersigned further proposes to comply with all legal requirements of contractors on public property. 4.8. It is hereby agreed that the City of Eden Prairie has the right to reject this proposal or to award the work to the undersigned at the prices stipulated. The City of Eden Prairie also reserves the right to increase or decrease the quantity of work as indicated in the original proposal at any time. $4,496.52 The plan is to utilize the tracked lift to reach over the fence and remove the trees to grade. Tree debris will be cut and scattered away from fence line and in no greater sections than 4ft. Crew will need to use a ladder to access the outlot over the fence. Shadywood Tree Experts Jim Perryman jim.perryman@ shadywoodtreeexperts.com 612-346-4181 Page 12 of 19 By signing below the contractor agrees to meet all requirements listed as conditions and specifications of this document, along with the ‘City of Eden Prairie Requirements for Contract Services’ found below. If the city accepts the proposed bid, a city representative will sign below and return to the company, making this a formal contract. Contractor signs at time of bid. _____________________________________________ Legal Name of Company _____________________________________________ Legal Address of Company By_______________________________ _________________________ Authorized Company Representative Date City fills out after accepting bid. Authorized By_________________________________________ _______________________ City of Eden Prairie Representative Date Contractor has the lowest bid for a site in this contract and can move forward with work as soon as a copy signed by the city is received. Big Sis Lil Bro Co DBA Shadywood Tree Experts 402 11th Ave S, Hopkins, MN 55343 10/9/24 Page 13 of 19 Attachment A Exhibit 1 Green area- Remove all ash trees Yellow area- Forestry mow all ash trees and non-desirable vegetation, retain select elm and boxelder. Page 14 of 19 Exhibit 2- Anderson Lakes Pkwy from behind 8917 Hidden Oaks Dr to 9125 Neill Lake Rd Remove all ash trees from area in green, not all have been painted and inventoried. Tree Number Species DBH 2113 Green Ash (Fraxinus pennsylvanica) 12953 Green Ash (Fraxinus pennsylvanica) 6 7334 Green Ash (Fraxinus pennsylvanica) 6 625 Green Ash (Fraxinus pennsylvanica) 15 17903 Green Ash (Fraxinus pennsylvanica) 5 9225 Green Ash (Fraxinus pennsylvanica) 4 2155 Green Ash (Fraxinus pennsylvanica) 6 11639 Green Ash (Fraxinus pennsylvanica) 4 6280 Green Ash (Fraxinus pennsylvanica) 7 139 Green Ash (Fraxinus pennsylvanica) 13 12727 Green Ash (Fraxinus pennsylvanica) 7 6592 Green Ash (Fraxinus pennsylvanica) 7 5864 Green Ash (Fraxinus pennsylvanica) 10 11434 Green Ash (Fraxinus pennsylvanica) 3 15091 Green Ash (Fraxinus pennsylvanica) 6 8812 Green Ash (Fraxinus pennsylvanica) 8 7547 Green Ash (Fraxinus pennsylvanica) 3 7423 Green Ash (Fraxinus pennsylvanica) 8 Page 15 of 19 13441 Green Ash (Fraxinus pennsylvanica) 2 1673 Green Ash (Fraxinus pennsylvanica) 5 14901 Green Ash (Fraxinus pennsylvanica) 4 14032 Green Ash (Fraxinus pennsylvanica) 4 8041 Green Ash (Fraxinus pennsylvanica) 5 5329 Green Ash (Fraxinus pennsylvanica) 2 15381 Green Ash (Fraxinus pennsylvanica) 8 3336 Green Ash (Fraxinus pennsylvanica) 3 15665 Green Ash (Fraxinus pennsylvanica) 16 18361 Green Ash (Fraxinus pennsylvanica) 6 17617 Green Ash (Fraxinus pennsylvanica) 4 7825 Green Ash (Fraxinus pennsylvanica) 6 18563 Green Ash (Fraxinus pennsylvanica) 10 10123 Green Ash (Fraxinus pennsylvanica) 3 4772 Green Ash (Fraxinus pennsylvanica) 6 16096 Green Ash (Fraxinus pennsylvanica) 8 11369 Green Ash (Fraxinus pennsylvanica) 11 8538 Green Ash (Fraxinus pennsylvanica) 8 10137 Green Ash (Fraxinus pennsylvanica) 7 12589 Green Ash (Fraxinus pennsylvanica) 7 8487 Green Ash (Fraxinus pennsylvanica) 4 13754 Green Ash (Fraxinus pennsylvanica) 6 4803 Green Ash (Fraxinus pennsylvanica) 4 12636 Green Ash (Fraxinus pennsylvanica) 4 8478 Green Ash (Fraxinus pennsylvanica) 4 934 Green Ash (Fraxinus pennsylvanica) 4 3321 Green Ash (Fraxinus pennsylvanica) 8 3288 Green Ash (Fraxinus pennsylvanica) 7 12189 Green Ash (Fraxinus pennsylvanica) 8 17114 Green Ash (Fraxinus pennsylvanica) 4 11310 Green Ash (Fraxinus pennsylvanica) 6 2869 Green Ash (Fraxinus pennsylvanica) 4 13273 Green Ash (Fraxinus pennsylvanica) 5 13950 Green Ash (Fraxinus pennsylvanica) 2 4412 Green Ash (Fraxinus pennsylvanica) 6 2724 Green Ash (Fraxinus pennsylvanica) 5 13251 Green Ash (Fraxinus pennsylvanica) 4 16195 Green Ash (Fraxinus pennsylvanica) 4 10357 Green Ash (Fraxinus pennsylvanica) 7 4451 Green Ash (Fraxinus pennsylvanica) 4 21557 Green Ash (Fraxinus pennsylvanica) Page 16 of 19 21558 Green Ash (Fraxinus pennsylvanica) 7 21559 Green Ash (Fraxinus pennsylvanica) 7 21560 Green Ash (Fraxinus pennsylvanica) 5 21561 Green Ash (Fraxinus pennsylvanica) 3 21562 Green Ash (Fraxinus pennsylvanica) 6 21563 Green Ash (Fraxinus pennsylvanica) 18 21564 Green Ash (Fraxinus pennsylvanica) 12 21565 Green Ash (Fraxinus pennsylvanica) 13 21566 Green Ash (Fraxinus pennsylvanica) 9 21567 Green Ash (Fraxinus pennsylvanica) 6 21568 Green Ash (Fraxinus pennsylvanica) 7 21569 Green Ash (Fraxinus pennsylvanica) 9 21570 Green Ash (Fraxinus pennsylvanica) 8 21571 Green Ash (Fraxinus pennsylvanica) 12 21572 Green Ash (Fraxinus pennsylvanica) 7 21573 Green Ash (Fraxinus pennsylvanica) 12 21574 Green Ash (Fraxinus pennsylvanica) 6 21575 Green Ash (Fraxinus pennsylvanica) 6 21576 Green Ash (Fraxinus pennsylvanica) 6 Page 17 of 19 Exhibit 3 - Anderson Lakes Pkwy from 9125 Neill Lake Rd to XF 10240 Tarn Cir Forestry Mow and clear undesirable vegetation; retain 5 large elm and 2 large boxelder. Page 18 of 19 Exhibit 4 - Kiawah Drive/Anderson Lakes- Natural Area Outlot Remove ash trees and DED elm trees along the west property boundary behind the townhomes. Cut and scatter tree debris away from fence line, no greater than 4 ft sections. Ladder over fence is required for site access. Page 19 of 19 Kiawah Drive/Anderson Lakes trees Tree Number Species DBH 21293 Green Ash (Fraxinus pennsylvanica) 10 21294 Green Ash (Fraxinus pennsylvanica) 9 21295 Green Ash (Fraxinus pennsylvanica) 12 21296 Green Ash (Fraxinus pennsylvanica) 10 21297 Green Ash (Fraxinus pennsylvanica) 12 21298 Green Ash (Fraxinus pennsylvanica) 13 21299 Green Ash (Fraxinus pennsylvanica) 14 21300 Green Ash (Fraxinus pennsylvanica) 10 21301 Green Ash (Fraxinus pennsylvanica) 15 21302 American Elm (Ulmus americana) 10 21605 American Elm (Ulmus americana) 7 21606 American Elm (Ulmus americana) 7 21607 American Elm (Ulmus americana) 7 21608 American Elm (Ulmus americana) 7 21609 American Elm (Ulmus americana) 7 21610 American Elm (Ulmus americana) 7 21611 American Elm (Ulmus americana) 7 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Matt Bourne, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Cooperative Service Agreement with the USDA for Deer Management Program ITEM NO.: VIII.I. Requested Action Move to: Approve the Cooperative Service Agreement for the 2024-25 Deer Management Program with the United States Department of Agriculture, Animal and Plant Health Inspection Services at a cost not to exceed $24,609.56. Synopsis The City has been working with the USDA for a number of years to manage our deer population. Gary Nohrenberg, State Director of the USDA Wildlife Services has updated their proposed Work Plan that addresses the City’s request for the 2024-25 reduction of white-tailed deer as outlined in the Deer Management Plan. His proposal includes field site selection, site preparation, baiting and bait monitoring, sharpshooting services, carcass removal and transportation to a meat processor. Background The USDA has conducted white-tailed deer management services for a number of cities in our area and has improved our management abilities by coordinating with adjacent cities. Their proposal is in line with our budget estimate and staff recommends approval of this agreement. Attachment Cooperative Service Agreement Version 7/2019 WS Agreement Number: 25 7227 5300 RA WBS: AP.RA.RX27.72.4824 City of Eden Prairie Deer PO: _____________ 1 COOPERATIVE SERVICE AGREEMENT between THE CITY OF EDEN PRAIRIE, MN and UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS) WILDLIFE SERVICES (WS) ARTICLE 1 – PURPOSE The purpose of this Cooperative Service Agreement is to cooperate in a wildlife damage management project as described in the attached Work Plan. ARTICLE 2 – AUTHORITY APHIS-WS has statutory authority under the Acts of March 2, 1931, 46 Stat. 1468-69, 7 U.S.C. §§ 8351-8352, as amended, and December 22, 1987, Public Law No. 100-202, § 101(k), 101 Stat. 1329-331, 7 U.S.C. § 8353, to cooperate with States, local jurisdictions, individuals, public and private agencies, organizations, and institutions while conducting a program of wildlife services involving mammal and bird species that are reservoirs for zoonotic diseases, or animal species that are injurious and/or a nuisance to, among other things, agriculture, horticulture, forestry, animal husbandry, wildlife, and human health and safety. ARTICLE 3 - MUTUAL RESPONSIBILITIES APHIS-WS and City of Eden Prairie mutually understand and agree to/that: 1. APHIS-WS shall perform services set forth in the Work Plan, which is attached hereto and made a part hereof. The parties may mutually agree in writing, at any time during the term of this agreement, to amend, modify, add or delete services from the Work Plan. 2. The Cooperator certifies that APHIS-WS has advised the Cooperator there may be private sector service providers available to provide wildlife damage management (WDM) services that the Cooperator is seeking from APHIS-WS. 3. There will be no equipment with a procurement price of $5,000 or more per unit purchased directly with funds from the cooperator for use on this project. All other equipment purchased for the program is and will remain the property of APHIS-WS. 4. The cooperating parties agree to coordinate with each other before responding to media requests on work associated with this project. 2 5. To meet as determined necessary by either party to discuss mutual program interests, accomplishments, needs, technology, and procedures to maintain or amend the Work Plan. Personnel authorized to attend meetings under this Agreement shall be the Eden Prairie Parks and Natural Resource Manager, City Manager or their designee(s), the Eden Prairie Police Chief or their designee(s) and the WS State Director or his/her designee, and/or those additional persons authorized and approved by the City of Eden Prairie, and the WS State Director. ARTICLE 4 - COOPERATOR RESPONSIBILITIES City of Eden Prairie agrees: 1. To designate the following as the authorized representative who shall be responsible for collaboratively administering the activities conducted in this agreement; City of Eden Prairie: Mathew Bourne, Parks and Natural Resource Manager City of Eden Prairie, MN 8080 Mitchell Road Eden Prairie, MN 55344 Phone: 952-949-8535 2. To authorize APHIS-WS to conduct direct control activities as defined in the Work Plan. APHIS-WS will be considered an invitee on the lands controlled by the City of Eden Prairie. The City of Eden Prairie will be required to exercise reasonable care to warn APHIS-WS as to dangerous conditions or activities in the project areas. 3. To reimburse APHIS-WS for costs, not to exceed the annually approved amount specified in the Financial Plan. If costs are projected to exceed the amount reflected in the Financial Plan, the agreement with amended Work Plan and Financial Plan shall be formally revised and signed by both parties before services resulting in additional costs are performed. The Cooperator agrees to pay all costs of services submitted via an invoice from APHIS-WS within 30 days of the date of the submitted invoice(s). Late payments are subject to interest, penalties, and administrative charges and costs as set forth under the Debt Collection Improvement Act of 1996. 4. To provide a Tax Identification Number or Social Security Number in compliance with the Debt Collection Improvement Act of 1996. 5. As a condition of this agreement, the Cooperator ensures and certifies that it is not currently debarred or suspended and is free of delinquent Federal debt. 6. To notify APHIS-WS verbally or in writing as far in advance as practical of the date and time of any proposed meeting related to the program. 7. The Cooperator acknowledges that APHIS-WS shall be responsible for administration of APHIS-WS activities and supervision of APHIS-WS personnel. 3 8. To obtain the appropriate permits for removal activities for species listed in the Work Plan and list USDA, APHIS, Wildlife Services as subpermitees. 9. The Cooperator will not be connected to the USDA APHIS computer network(s). 10. To coordinate with Wildlife Services for the removal and/or disposal of wildlife species removed. ARTICLE 5 – APHIS-WS RESPONSIBILITIES APHIS-WS Agrees: 1. To designate the following as the APHIS-WS authorized representative who shall be responsible for collaboratively administering the activities conducted in this agreement. Gary Nohrenberg, State Director 644 Bayfield St., Ste. 215 St. Paul, MN 55107 Phone: 651-224-6027 gary.nohrenberg@usda.gov 2. To conduct activities at sites designated by the City of Eden Prairie as described in the Work and Financial Plans. APHIS-WS will provide qualified personnel and other resources necessary to implement the approved WDM activities delineated in the Work Plan and Financial Plan of this agreement. 3. That the performance of wildlife damage management actions by APHIS-WS under this agreement is contingent upon a determination by APHIS-WS that such actions are in compliance with the National Environmental Policy Act, Endangered Species Act, and any other applicable federal statutes. APHIS-WS will not make a final decision to conduct requested wildlife damage management actions until it has made the determination of such compliance. 4. To invoice the City of Eden Prairie quarterly for actual costs incurred by APHIS-WS during the performance of services agreed upon and specified in the Work Plan. Authorized auditing representatives of the Cooperator shall be accorded reasonable opportunity to inspect the accounts and records of APHIS-WS pertaining to such claims for reimbursement to the extent permitted by Federal law and regulations. ARTICLE 6 – CONTINGENCY STATEMENT This agreement is contingent upon the passage by Congress of an appropriation from which expenditures may be legally met and shall not obligate APHIS-WS upon failure of Congress to so appropriate. This agreement may also be reduced or terminated if Congress only provides APHIS-WS funds for a finite period under a Continuing Resolution. 4 ARTICLE 7 – NON-EXCLUSIVE SERVICE CLAUSE Nothing in this agreement shall prevent APHIS-WS from entering into separate agreements with any other organization or individual for the purpose of providing wildlife damage management services exclusive of those provided for under this agreement. ARTICLE 8 – CONGRESSIONAL RESTRICTIONS Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall be admitted to any share or part of this agreement or to any benefit to arise therefrom. ARTICLE 9 – LAWS AND REGULATIONS This agreement is not a procurement contract (31 U.S.C. 6303), nor is it considered a grant (31 U.S.C. 6304). In this agreement, APHIS-WS provides goods or services on a cost recovery basis to nonfederal recipients, in accordance with all applicable laws, regulations and policies. ARTICLE 10 – LIABILITY APHIS-WS assumes no liability for any actions or activities conducted under this agreement except to the extent that recourse or remedies are provided by Congress under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401(b), and 2671-2680). ARTICLE 11 – NON-DISCRIMINATION CLAUSE The United States Department of Agriculture prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. Not all prohibited bases apply to all programs. ARTICLE 12 - DURATION, REVISIONS, EXTENSIONS, AND TERMINATIONS This agreement shall become effective on December 1st, 2024, and shall continue through September 30th, 2025. This Cooperative Service Agreement may be amended by mutual agreement of the parties in writing. The Cooperator must submit a written request to extend the end date at least 10 days prior to expiration of the agreement. Also, this agreement may be terminated at any time by mutual agreement of the parties in writing, or by one party provided that party notifies the other in writing at least 60 days prior to effecting such action. Further, in the event the Cooperator does not provide necessary funds, APHIS-WS is relieved of the obligation to provide services under this agreement. 5 In accordance with the Debt Collection Improvement Act of 1996, the Department of Treasury requires a Taxpayer Identification Number for individuals or businesses conducting business with the agency. Cooperator’s Tax ID No.: 41-0855460 APHIS-WS’s Tax ID: 41-0696271 _______________________________________ _______________________ Gary Nohrenberg, State Director Date USDA, APHIS, WS 644 Bayfield St., Ste. 215 St. Paul, MN 55107 _______________________________________ _______________________ Keith Wehner Date Director, Eastern Region USDA, APHIS, WS 920 Main Campus Drive Suite 200 Raleigh, NC 27606 CITY OF EDEN PRAIRIE, MN: _______________________________________ _______________________ Mayor Date _______________________________________ _______________________ UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES GARY NOHRENBERG NOHRENBERG Digitally signed by GARY Date: 2024.10.24 12:40:40 -05'00' KEITH WEHNER Digitally signed by KEITH WEHNER Date: 2024.10.25 10:12:01 -04'00'10/25/2024 City Manager Date 6 WORK PLAN Introduction In accordance with the Cooperative Service Agreement between The City of Eden Prairie and the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and budget of this project during the period of this agreement. The APHIS WS program uses an Integrated Wildlife Damage Management (IWDM) approach (sometimes referred to as IPM or “Integrated Pest Management”) in which a series of methods may be used or recommended to reduce wildlife damage. These methods include the alteration of cultural practices as well as habitat and behavioral modification to prevent damage. However, controlling wildlife damage may require that the offending animal(s) are killed or that the populations of the offending species be reduced. Program Objective To assist the Eden Prairie, MN in managing nuisance and damaging wildlife species within the City of Eden Prairie’s jurisdiction. Plan of Action WS personnel will remove deer from City-designated control areas using suppressed firearms equipped with night vision or thermal imaging scopes. Spotlights may also be used while conducting control activities. Safe shooting zones and safe back-drops will be established for all control areas. WS will prioritize public safety during all control operations and utilize a minimum of 2 WS personnel when conducting deer control work. Most deer control activities will be conducted at dusk/night. All control activities will be coordinated with Mathew Bourne, Parks and Natural Resource Manager and the Eden Prairie Police department. WS personnel will advise local law enforcement and the appropriate local Minnesota Department of Natural Resources Conservation officer when firearm related wildlife control work is being conducted. Under this agreement, WS will provide up to 6 control nights and associated bait/maintenance visits to conduct white-tailed deer control activities. The number of site visits provided may be altered to ensure that funding expenditures do not exceed the amount established in the Financial Plan of this document. As part of this agreement, WS will also remove or assist in the removal of other nuisance or damaging wildlife species as requested by the City of Eden Prairie and mutually agreed upon. WS will use generally accepted wildlife damage management tools, equipment and techniques to conduct all removal activities under this agreement. 7 FINANCIAL PLAN Cost Element Full Cost Personnel Compensation 14,195.25 Travel 0 Vehicle fuel/use/maintenance 2,659.50 Other Services Supplies, Materials and Equipment 2,500.00 Subtotal (Direct Charges) 19,354.75 Pooled Job Costs 11.00%2,129.02 Indirect Costs 16.15%3,125.79 Agreement Total 24,609.56 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: 24,609.56 Financial Point of Contact/Billing Address: APHIS-WS: City of Eden Prairie, MN Connie Timm Mathew Bourne 34912 U.S. Hwy. 2 10801 Town Square Dr. Grand Rapids, MN 55744 Eden Prairie, MN 55449 218-327-3350 952-949-8535 Constance.l.timm@usda.gov CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Amy Markle, Director Parks and Recreation ITEM DESCRIPTION: Declaration of Property Restriction for 2023/2024 DNR Shade Tree Bonding Grant ITEM NO.: VIII.J. Requested Action Move to: Enter into Declaration of Property Restriction in Accordance with State of Minnesota Grant Agreement Requirements Synopsis The Minnesota Department of Natural Resources Grant Agreement for Emerald Ash Borer Mitigation requires entering into a Declaration Agreement that restricts the use, and the ability to sell the property without approval from the Commissioner of Management and Budget for a period of time based on the length of the general obligation bonds. Entering into this agreement would not further restrict or hinder the use of any properties. Staff recommends entering into the agreement. Attachment Real Property Declaration Waiver Request Declaration of Restricted Property Certification of Restricted Property _________________, 2024 Commissioner of Minnesota Management and Budget c/o Capital Bonding Coordinator Minnesota Management and Budget 400 Centennial Office Building 658 Cedar Street St. Paul, MN 55155 RE: Real Property Declaration Waiver Request – City of Eden Prairie Project DNR Shade Tree Bonding - Contract # 241668 / PO # 3-245756 Dear Commissioner: The City of Eden Prairie has submitted an application to the Minnesota Department of Natural Resources (DNR) requesting funding for a project within its jurisdiction. The project will be funded with a DNR Shade Tree Bonding Grant. As described in the application to the DNR, the project is as follows: “The City plans to remove EAB infested ash from City property along Anderson Lakes Parkway that will impact public safety on the trails and roadway. Anderson Lakes Parkway and the adjacent trail are frequently used by nearby residents from an area of diverse backgrounds and/or lower income. To remediate canopy cover loss within this ROW a contractor will be engaged to plant trees alongside the trail of Anderson Lakes Parkway within the ROW. Natural areas or ‘outlots’ with ash trees imposing a future impact to public or private infrastructure, creating a liability for the City. Removal and replacement will be at a ratio of at least 1:1 in City parks within 1 mile radius. The goal will be to replant approximately 200 trees (1 caliper inch or #10-20” container sizes) within the parks to offset the ash removals.” The financing above will be funded in whole or in part with State bond proceeds, and the City of Eden Prairie must comply with the requirements applicable to Real Property Declarations set forth in Section 7.02 of Minnesota Management and Budget’s (MMB’s) Fourth Order Amending Order of Commissioner of Finance dated July 30, 2012 (the “Commissioner’s Order”). This letter constitutes the City of Eden Prairie written request for a waiver of the Declaration requirement only for the portion of the project within roads, highways or utility or transit corridors, easements or rights of way, and the recording of the Declaration against such property would be unduly onerous or impracticable. I understand that the City of Eden Prairie will have to sign a Certification that the property subject to the waiver is State bond financed property and cannot be sold, encumbered or otherwise disposed of without the approval of the Commissioner of MMB. I also understand that the City of Eden Prairie will be required to record a real property Declaration for the remaining parcel(s) of land in the project that is/are not eligible for the waiver, stating that such parcel(s) is/are State bond financed property and cannot be sold, encumbered or otherwise disposed of without the approval of the Commissioner of MMB within 125% of the useful life (37.5 years). I am including for your review a map which shows the location of the project. If you need any additional information, please contact me at kwittner@edenprairie.org or 952-949-8463. Sincerely, Karli Wittner Forestry & Natural Resources Supervisor City of Eden Prairie cc: Valerie McClannahan, DNR [Grant Manager] State of Minnesota General Obligation Bond Financed Property DECLARATION The undersigned has the following interest in the real property located in the County of Hennepin, State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the “Restricted Property”): X a fee simple title, a lease, or an easement, and as owner of such fee title, lease, or easement, does hereby declare that such interest in the Restricted Property is hereby made subject to the following restrictions and encumbrances: A. The Restricted Property is bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, which approval must be evidenced by a written statement signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in that certain General Obligation Bond Proceeds Grant Agreement – Construction Grant for the City of Eden Prairie Shade Tree Project under the MN Natural Resources Shade Tree Program between the City of Eden Prairie and the Minnesota Department of Natural Resources, dated February 6th, 2024. The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a written release in recordable form signed by both the Commissioner of the Minnesota Department of Natural Resources and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota Management and Budget. CITY OF EDEN PRAIRIE, a Minnesota municipal corporation By: _________________________ Its City Mayor Dated: __________________, 2024 By: _________________________ Its City Manager Dated: __________________, 2024 STATE OF MINNESOTA ) ) ss COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _______ day of _____________, 2024, by Ronald A. Case, the Mayor and Rick Getschow, the City Manager, respectively, of the City of Eden Prairie, a Minnesota municipal corporation. ____________________________ Notary Public This instrument was drafted by: Valerie McClannahan Urban & Community Forestry Coordinator Minnesota Department of Natural Resources Division of Forestry 500 Lafayette Road St. Paul, MN 55155 Exhibit A to Declaration LEGAL DESCRIPTION OF RESTRICTED PROPERTY Riley Park: PID: 1911622420008 THAT PART OF NW 1/4 OF SE 1/4 AND OF GOVT LOT 2 DESC AS BEG AT SW COR OF NW 1/4 OF SE 1/4 TH ON AN ASSUMED BEARING OF S 88 DEG 35 MIN 36 SEC E ALONG S LINE THOF 558.31 FT TO NWLY LINE OF CHICAGO NORTHWESTERN RR R/W TH N 43 DEG 59 MIN 58 SEC E ALONG SAID R/W 51.88 FT TO W LINE OF E 23.8 ACRES OF NW 1/4 OF SE 1/4 TH N 0 DEG 09 MIN 48 SEC E ALONG SAID W LINE 1027 FT TH N TH N 89 DEG 50 MIN 12 SEC W 605.22 FT TO W LINE OF NW 1/4 OF SE 1/4 TH S 71 DEG 14 MIN 30 SEC W TO SHORE OF LAKE RILEY TH SELY ALONG SAID SHORE TO S LINE OF GOVT LOT 2 TH E TO BEG ALSO THAT PART OF GOVT LOT 3 LYING WLY OF CHICAGO NORTHWEST ERN RR R/W AND N OF A LINE RUNNING DUE E AND W THROUGH A PT ON CTR LINE OF RILEY LAKE RD DIST 321.6 FT NLY AS MEAS ALONG SAID CTR LINE FROM NWLY LINE OF SAID RR R/W EXCEPT PART PLATTED AS BEARPATH SECOND ADDN ALSO EXCEPT ROAD PID: 1911622420004 Outlot X, Bearpath Addition Cedarcrest Park: PID: 3011622130018 THAT PARY OF OUTLOT B, CRESTWOOD 73, LYING SOUTH OF A LINE 403 FEET SOUTH OF, MEASURED AT RIGHT ANGLES TO AND PARALLEL WITH THE MOST NORTHERLY LINE OF SAID OUTLOT B, TOGETHER WITH ALL EASEMENTS AND RIGHTS BENEFITING OR APPURTENANT THERETO. Cedar Hills Park: PID: 2911622120006 THAT PART OF THE NE ¼ OF SECTION 29, T116, R22 DESCRIBED AS FOLLOWS: COMMENCING AT THE NW CORNER OF TRACT B, REGISTERD LAND SURVEY NO. 465, THENCE, USING THE ASSUMED NORTH OF R.L.S. 465, N11°-05’-30”W, 140.7 FT. THENCE N2°-05’-30”W 270 FT. THENCE N15°-35’-30”W, 177.23 FT. THENCE ALONG A 322.97 FT RADIUS CURVE TO THE RIGHT 59.62 FT TO THE POINT OF BEGINNING OF LAND TO BE DESCRIBED; THENCE CONTINUING ON SAID CURVE 39.59 FT THENCE ON A 233.2 FT. RADIUS CURVE TO THE RIGHT 136.01 FT. THENCE N35°-25’-30”E, 35.27 FT TO A POINT ON THE CENTERLINE OF THE TOWN ROAD AND THE TOWN BRIDGE OVER RILEY CREEK, THENCE ON THE CENTERLINE OF RILEY CREEK, N6°-01’-03”W, 261.09 FT THENCE N35°-48’- 30”W, 187 FT. THENCE N70°-57’W, 250 FT. THENCE S71°-58’-30”W, 70 FT. TO THE LAST POINT ON THE CENTERLINE OF RILEY CREEK, THENCE S1°-20’-30”, 580 FT. THENCE S75°-57’E, 368.99 FT. THENCE N84°59’04”E 33 FT TO THE POINT OF BEGINNING. ALL OF THE ABOVE DESCRIBED LAND LYING SOUTHERLY FROM SAID RILEY CREEK. Rice Marsh Lake Park: PID: 1811622420002 Outlot D, Hawthorne of Eden Prairie PID: 1811622230003 Outlot D, Windfield Addition Miller Park: PID: 1811622410025 Outlot B, Hawthorne Carriage Homes PID: 1711622420001 THAT PART OF N 1/2 OF SE 1/4 LYING NWLY OF RR R/W EX ROAD PID: 1711622310002 THAT PART OF GOVT LOT 4 SEC 17 T 116 R 22 LYING E OF A LINE 1605 FT E FROM AND PAR WITH THE W LINE OF GOVT LOT 5 SAID SEC 17 ALSO THAT PART OF THE SE 1/4 OF THE SW ¼ OF SAID SEC 17 LYING N OF THE 1106.7 FT THOF AND LYING E OF A LINE 1605 FT E FROM AND PAR WITH THE W LINE OF GOVT LOT 5 PID: 1711622310003 THAT PART OF GOVT LOT 5 SEC 17 T 116 R 22 LYING E OF THE W 1195 FT THOF AND N OF THE S 1106.7 FT THOF ALSO THAT PART OF THE SE 1/4 OF THE SW 1/4 OF SAID SEC 17 LYING N OF THE S 1106.7 FT THOF AND LYING W OF A LINE PAR WITH AND 1605 FT E FROM THE W LINE OF SAID GOVT LOT 5 ALSO THAT PART OF GOVT LOT 4 SAID SEC 17 LYING W OF A LINE PAR WITH AND 1605 FT E FROM THE W LINE OF SAID GOVT LOT 5 PID: 1711622320004 THE E 710 FT OF THE W 1195 FT OF THAT PART OF GOVT LOT 5 SEC 17 T 116 R 22 LYING N OF THE S 1106.7 FT THOF PID: 1711622320002 THAT PART OF W 485 FT OF GOVT LOT 5 LYING N OF S 1106.7 FT THOF Eden Lake Park: PID: 2311622130001 Outlot A, Lake Eden Pioneer Park: PID: 2011622140006 THAT PART OF SE 1/4 OF NE 1/4 LYING SLY OF FAIRFIELD OF EDEN PRAIRIE EX S 300 FT OF E 615 FT THOF SUBJECT TO ROAD Drexel Ct: PID: 1811622130071 Outlot A, Cam Addition Crane Dance: PID: 1311622230006/ Anderson Lakes Outlot: PID: 1311622230006 Lot 1, Block 1, Prairie Lakes Business Park Riley Cts: PID: 1911622340015 Outlot A, Riley Views OakPark Estates: PID: 3011622120077 Outlot A, Ponds Edge ATTACHMENT IB CERTIFICATION State of Minnesota General Obligation Bond Financed Property The undersigned has a fee simple, leasehold and/or easement interest in the real property located in the County of Hennepin, State of Minnesota that is generally described or illustrated graphically in Exhibit A attached and all facilities situated thereon (the “Restricted Property”) and acknowledges that the Restricted Property is or may become State bond-financed property. To the extent that the Restricted Property is or becomes State bond-financed property, the undersigned acknowledges that: A. The Restricted Property is state bond financed property within the meaning of Minn. Stat. Sec. 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget; B. The Restricted Property is subject to the provisions of the Construction Grant for the City of Eden Prairie Shade Tree Project under the MN Natural Resources Shade Tree Program between Minnesota Department of Natural Resources and the City of Eden Prairie dated February 6, 2024; and C. The Restricted Property shall continue to be deemed state bond financed property for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget. Date: __________________, 2024 CITY OF EDEN PRAIRIE, a Minnesota municipal corporation By: ________________________________ Ronald A. Case Its Mayor By: ________________________________ Rick Getschow Its City Manager Exhibit A to Certification GENERAL DESCRIPTION OF RESTRICTED PROPERTY Trail within PID: 1911622230001 Outlot F, Bearpath Third Addition Trail within PID: 1911622220001 Outlot B, Bearpath Third Addition Along the bituminous trail located within the following PIDS: 2411622240004; 2411622420003; 2411622420004 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE Nov. 12, 2024 DEPARTMENT / DIVISION Matt Sackett, Police Chief ITEM DESCRIPTION Criminal Prosecution Services ITEM NO. VIII.K. Requested Action Move to: Accept proposed 2025 second amendment to 2012 Agreement for Prosecution Legal Services, the criminal prosecution contract with Gregerson, Rosow, Johnson & Nilan. Synopsis The second amendment to the prosecution contract dated 12/31/2012, and the first amendment dated 12-08-2023, is amended to include services and costs increases as listed below: Services include the review and issuance of complaints and representation of the City at arraignments, pre-trials, court trials, jury trials, other appearances, appeals, and State Patrol matters. It also increases the fees for 2025 to $325,000 and 2026 to $375,000 to account for significant cost and workload increases over the years. Starting in 2027 and subsequent years, the fee may increase, at the Law Firm’s discretion, by the same percentages as total wages and benefits increase for the City of Eden Prairie employees by year. Background Gregerson, Rosow, Johnson & Nilan has proposed an increase in the expense of prosecutorial services for the duration of the attached contract due to inflation and other related expenses to the cost of doing legal prosecution for the City of Eden Prairie. Attachments 2012 Agreement for Prosecution Services 2023 Amendment to Agreement for Prosecution Services 2025 Amendment to Agreement for Prosecution Services SECOND AMENDMENT TO AGREEMENT FOR PROSECUTION LEGAL SERVICES This Second Amendment to Agreement for Prosecution Legal Services (“Amendment”) is entered into by and between the City of Eden Prairie (“City”) and Gregerson, Rosow, Johnson, and Nilan, Ltd. (“Law Firm”) as of _______________, 2024. WHEREAS, City and Law Firm are parties to that certain Agreement for Prosecution Legal Services dated December 31, 2012, as amended by that certain Amendment to Agreement for Prosecution Services dated December 8, 2023, which contains the terms and conditions of Law Firm’s provision of municipal prosecution legal services to the City (the “Original Agreement”); WHEREAS, the City and Law Firm wish to amend the Original Agreement increase the fees to be paid to Law Firm for the services. NOW, THEREFORE, THE CITY AND LAW FIRM HEREBY AGREE THAT THE ORIGINAL AGREEMENT IS AMENDED AS FOLLOWS: 1. The second sentence of Paragraph I of the Original Agreement is amended to read as follows: Such services include the review and issuance of complaints and representation of the City at arraignments, pre-trials, court trials, jury trials, other appearances, appeals, and State Patrol matters. 2. Paragraph II of the Original Agreement is amended to read as follows: The fee for 2025 shall be $325,000 and the fee for 2026 shall be $375,000, plus reimbursement of actual expenses. For 2027 and subsequent years, the fee may increase, at Law Firm’s discretion, by the same percentage as the total wages and benefits increase for City employees as established by the City for that year. Actual expenses incurred as a necessary part of the client’s representation will be billed to the City with an explanation of that expense. Actual expenses include but are not limited to copies, postage, legal research, printing of appellate briefs if necessary, and any costs and expenses associated with electronic transmission of prosecution data from and to the City, the Court, and defendants. Fees and expenses will be billed monthly. City shall make timely payment of the Law Firm’s invoice as required by state statute. Defense appeals are included in the fee listed above. Any prosecution appeals pursuant Minn. R. Crim. P. 28.04 will be undertaken only with the consent and approval of the Police Chief and will be billed at Law Firm’s hourly rate then in effect for civil matters. 3. Except as modified by this Amendment, the terms and conditions of the Original Agreement remain in full force and effect. 2 City of Eden Prairie: By: _____________________________ Ronald A. Case Its: Mayor By: _____________________________ Rick Getschow Its: City Manager Date: ____________________________ Gregerson, Rosow, Johnson & Nilan, Ltd: By: _____________________________ Daniel R. Gregerson Its: President Date: ___________________________ CITY COUNCIL AGENDA SECTION: Consent Calendar DATE Nov. 12, 2024 DEPARTMENT / DIVISION Matt Sackett, Police Chief, Police ITEM DESCRIPTION Approve Purchase of a Mobile Command Center for Eden Prairie Police and Fire ITEM NO. VIII.L. Requested Action Move to: Approve the purchase of a new Eden Prairie Police and Fire Mobile Command Center (MCC) and approve the Contract for Goods and Services between the City of Eden Prairie and LDV Custom Specialty Vehicles, Inc. in the amount of $1,219,990. Synopsis The Eden Prairie Police Department is requesting the purchase of a new Eden Prairie Police and Fire MCC.This purchase will replace the current Eden Prairie Police MCC, which has reached its end ofuseful life after 23 years of service. Staff recommends a purchase and contract through the HGACBuy Cooperative Purchasing Program to provide Ambulances, EMS & Special Service Vehicles (HGAC Agreement No. AM10-23) to HGAC members. LDV is a vendor which utilizes the HGAC program. The Eden Prairie Police Department identified the need to replace the current MCC and applied federal grant funding in the spring of 2023. The city was awarded $963,000 through the FY2024 Congressionally Directed Spending Program and the COPS Technology Grant. The remaining approximately $250,000 has been budgeted for in the 2023-2032 CIP Plan. The new MCC is expected to be delivered in the spring of 2026. Background The Eden Prairie Police Department has long been a leader in the area in technology and specialty response vehicles. This new MCC will be of adequate size to become an asset that will greatly benefit the community of Eden Prairie and those around us. For the first time, the vehicle will be deployed more regularly by both Police and Fire staff and be utilized as a regional asset as needed. This deployment capability will be reflective of the proposed benefits listed in the grant applications. Attachments Contract for Goods and Services with attached LDV Quote 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com PRELIMINARY SPECIFICATIONS FOR: EDEN PRAIRIE PD (MN) MOBILE COMMAND CENTER LDV PROPOSAL # C45MCC-35549-24 HGAC MODEL#MCC302021 DATE MARCH 7, 2023 March 7, 2024 – Rev 1 March 8, 2024 Rev 2 AUGUST 22, 2024 Rev 3 OCTOBER 3, 2024 Rev4 Page 2 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com TABLE OF CONTENTS PRICING PAGE: .........................................................................................................................................................3 CHASSIS: ...................................................................................................................................................................4 BODY: .........................................................................................................................................................................7 PAINT / GRAPHICS: ..................................................................................................................................................9 DRIVER / PASSENGER CAB AREA: ..................................................................................................................... 10 WALLS, CEILING AND FLOOR: ............................................................................................................................. 10 GALLEY / LAVATORY: ........................................................................................................................................... 11 SEATING: ................................................................................................................................................................ 11 CABINETS: .............................................................................................................................................................. 11 HVAC SYSTEM: ...................................................................................................................................................... 12 AC ELECTRICAL SYSTEM: .................................................................................................................................... 12 DC ELECTRICAL SYSTEM: ................................................................................................................................... 15 EMERGENCY LIGHTING / SIRENS: ...................................................................................................................... 16 AUDIO / VIDEO: ...................................................................................................................................................... 17 MAST AND MAST MOUNTED EQUIPMENT: ........................................................................................................ 18 RADIOS: .................................................................................................................................................................. 19 COMPUTER NETWORK AND EQUIPMENT: ........................................................................................................ 19 MISCELLANEOUS ELECTRONICS: ...................................................................................................................... 20 EXTERIOR STORAGE COMPARTMENTS: ........................................................................................................... 20 MISCELLANEOUS OTHER: ................................................................................................................................... 21 Page 3 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 767-2529 Direct: +1 (262) 763-0147 www.ldvusa.com PRICING PAGE: (HGAC contract AM10-23) Total price per unit as specified, FOB Origin $1,255,977.00 Discount amount -$46,471.00 HGAC discounted price for 1 unit as specified $1,209,506.00 Contract Administration Fee - HGAC $2,000.00 HGAC discounted price for 1 unit as specified with Contract Admin Fees $1,211,506.00 Delivery charge to Eden Prairie, MN $1,484.00 Total price per unit $1,212,990.00 Delivery terms: February 27, 2026 Payment Terms: Net 30. Quote is firm for 90 days from specification date. Quoted price does not include any applicable FET, federal, state or local tax unless specified. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 4 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 1.00 CHASSIS/BODY DIMENSIONS: 33’ dry van wide body • Cab-to-Axle 260" • Wheelbase of chassis: 330" • Overall length of apparatus: 528" • Overall apparatus width, rub rail to rub rail: 102" • Overall height of apparatus (loaded): 149" • Interior walkway height raw body: 83" • Interior walkway height finished: 81.5" • Interior walkway length: 396" • Interior raw body width: 99" • Interior finished body width: 93" Final measurements are dependent on body builder, chassis components, axles, tires, frame, suspension, and roof-mounted equipment. 2.00 CHASSIS: 2.01 1 New Freightliner M2 106 Conventional cab, Tandem rear axle truck chassis. 56,000-lb. GVWR with rear air ride suspension and air brakes. ENGINE: • Cummins L9 360EV HP @ 2200 RPM, 2200 GOV, 1150 LB/FT @ 1200 RPM ENGINE EQUIPMENT: • 2016 Onboard Diagnostics/2010 EPA/CARB/GHG14 • 2008 Carb Emissions Certification - Clean Idle (Includes 6X4" label on Lower Forward Corner of Driver Door) • 12v 240 amp 40-SI brushless pad alternator • (2) group 31, 12 volt maintenance free 2000 cca threaded stud batteries • Single battery box frame mounted LH side under cab • Positive and negative posts for jumpstart • 18.7 cfm air compressor with internal safety valve • GVG, fire and emergency service vehicles engine warning • Cummins engine brake integral with variable geometry turbo • RH standard horizontal tailpipe • 6 gallon diesel exhaust fluid tank • Antifreeze to -34f, extended life coolant • Gates blue stripe coolant hoses or equivalent • 1000 Watt/115 volt block heater • 12v 38mt hd starter with integrated magnetic switch TRANSMISSION: • Allison 3000 EVS automatic transmission with PTO provision TRANSMISSION EQUIPMENT: • Magnetic plugs, engine drain, transmission drain, axle(s) fill and drain • Push button electronic shift control, dash mounted • Transmission oil check and fill with electronic oil level check • Synthetic transmission fluid 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 5 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 FRONT AXLE AND EQUIPMENT: • 16,000# Drop single front axle • Meritor 16.5x6 Q+ cast spider cam front brakes, double anchor, fabricated shoes • Fire and emergency severe service, non-asbestos front lining • Front oil seals • Automatic front slack adjusters • TRW tas-85 power steering • Synthetic 75w-90 front axle lube FRONT SUSPENSION: • 16,000# Taperleaf front suspension • Front shock absorbers REAR AXLE EQUIPMENT: • 40,000# R-series Tandem rear axle • 4.88 Rear axle ratio • (1) Interaxle lock valve for tandem or tridem drive axles • Meritor 16.5x7 Q+ cast spider cam rear brakes, double anchor, fabricated shoes • Fire and emergency severe service non-asbestos rear brake lining • Rear oil seals • Automatic rear slack adjusters • Synthetic 75w-90 rear axle lube REAR SUSPENSION: • Airliner 40,000# Extra duty rear suspension • Airliner high position ride height • Manual dump valve for air suspension with indicator light and buzzer, without gauge • Rear air suspension dump valve autofill with ignition off or >5 mph • Dual air rear suspension leveling valves • Rear shock absorbers - two axle (tandem) (air ride suspension) BRAKE SYSTEM: • Air brake package • 4S/4M ABS • BW AD-9 brake line air dryer with shield, heater and integral reservoir • Air dryer frame mounted • Steel air brake reservoirs • Pull cable on wet tank, petcock drain valves on all other air tanks FRAME: • 7/16"x3-9/16"x11-1/8" steel frame • 1/4" (6mm) C-Channel inner frame reinforcement CHASSIS EQUIPMENT: • Three-piece 14 inch chromed steel bumper with collapsible ends • Front tow hooks - frame mounted • Bumper mounting for single license plate FUEL TANKS: • 50 gallon/189 liter rectangular aluminum fuel tank - RH 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 6 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • 50 gallon/189 liter short rectangular aluminum fuel tank - LH • Length of auxiliary pickup tubes (generators, furnaces etc.) shall prevent these devices from using more than 75% of vehicle's fuel tank capacity • Polishing of fuel/hydraulic tank(s) with painted bands • Fuel tank(s) forward • Polished stainless steel step finish • High temperature reinforced nylon fuel line TIRES: • Michelin X Line Energy Z 315/80R22.5 20 ply radial front tires (or current model) • Michelin X Multi D 275/80R22.5 14 ply radial rear tires (or current model) WHEELS: • Accuride 22.5x9.00 10-hub pilot 6.02 inset 10 hand aluminum disc front wheels • Accuride 42644 AccuLlite aluminum outside, 51408 Accu-Lite steel inside; 22.5x8.25 10-hub pilot disc rear wheels • Bright standard polish front wheels with accu-shield finish • Bright standard polish rear wheels with outer only accu-shield finish CAB INTERIOR: • Interior convenience package • Heater, defroster and air conditioner • Standard HVAC ducting • Heavy duty air conditioner compressor • Dome door activated LH and RH, dual reading lights, forward cab roof • LH and RH electric door locks • (1) 12 volt power supply in dash • Premium high back air suspension driver seat with 2 chamber air lumbar, integrated cushion extension, tilt, adjustable shock absorber • Premium high back air suspension passenger seat with 2 chamber air lumbar, integrated cushion extension, tilt, adjustable shock absorber • Dual driver and passenger seat armrests • Black mordura cloth driver seat cover • Black mordura cloth passenger seat cover • High visibility orange retractor driver and passenger seat belts • Adjustable tilt and telescoping steering column CAB EXTERIOR: • 106" BBC Flat roof aluminum conventional cab • Leaf spring rear cab suspension • Nonremovable bugscreen mounted behind grille • LH and RH exterior grab handles with single rubber insert • Hood mounted chromed plastic grille • Dual electric horns • Door locks and ignition switch keyed the same • Dual west coast bright finish heated mirrors with LH and RH remote • LH and RH 8" bright finish convex mirrors mounted under primary mirrors • RH down view mirror 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 7 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • Omit rear window • Tinted door glass LH and RH with tinted operating wing windows, and tinted windshield • RH and LH electric powered windows INSTRUMENTS & CONTROLS: • 97 db backup alarm • Electronic cruise control with switches in LH switch panel • 2 Inch electric fuel gauge • Programmable rpm control - electronic engine • Electrical engine coolant temperature gauge • 2 Inch transmission oil temperature gauge • Engine and trip hour meters integral within driver display • Electric engine oil pressure gauge • AM/FM/WB Radio with bluetooth, and USB and front auxiliary inputs dash mounted radio • (2) radio speakers in cab • AM/FM Antenna mounted on forward LH roof • Electronic mph speedometer with secondary kph scale, without odometer Note: Chassis specifications are from Freightliner Custom Chassis and are subject to change without notice. 2.02 CHASSIS WARRANTY: • Two (2)-year/unlimited miles Freightliner M2 chassis warranty. • Two (2)-year/100,000 mile Cummins engine warranty. • Five (5)-year/unlimited miles Allison transmission warranty. 2.03 1 Federal Signal Back-up alarm model 210331. 2.04 1 Block heater shall be controlled through the Intel-I-Touch™ multiplex control screen. 2.05 1 US DOT triangle reflector kit with three (3) triangles, for compliance with FMCSA regulations. Includes plastic storage case. Kit will be shipped loose in the vehicle. 2.06 1 Route horizontal exhaust to streetside. 3.00 BODY: 3.01 1 • Load space area shall be 83" high x 99" wide x 33' long custom all aluminum dry van body with the following: • Aluminum alloy double H wall beam, 6005-T5 alloy, 3" deep x 1.5" wide, 0.125 wall thickness. Studs feature machined wire pass-throughs, and raised adhesive control features on base. • I-beams chemically bonded to sidewalls eliminating the need for additional rivets. Buck-rivets will be used to fasten the top, bottom and rub rail. Use of two-sided tape is not acceptable. • Body shall have 0.125" strain-hardened aluminum alloy 5052-H36 side panels. The upper panels shall be free of rivets allowing for smooth graphics application. • Skirt supports,1.5 x 1.5 x 0.125 angle to reinforce skirt edge and hold bottom edge in a straight line. 0.188 x 1.00" flat braces placed at 4' intervals and riveted to lower wall angle and floor to maintain sidewall skirt rigidity. • Fender flares, 1.38" x 2.25" x 0.090" roll formed and radiused 5052-H32 aluminum sheet, mechanically fastened to wheel opening. Edges sealed against moisture. • NFPA 1901 embossed 0.125" aluminum tread plate roof attached to 3" x 1 1/2" x 0.125 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 8 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 extruded aluminum roof bows on 16" centers. Bows are 2” skip welded every 12” Tread plate seams shall be continuous welded. Perimeter of roof shall be chemically sealed. • Extruded aluminum floor with interlocking planks, 1.88" high x various widths, 0.125" top surface. 6005-T5 alloy and temper. Heavy-duty thick-wall extruded planks fore and aft of all floor cutouts and every 5th plank in all other areas. Planks made of 6005-t5 alloy and temper, 0.250" thick top surface. • Full width 12" deep heavy-duty aluminum rear bumper with center step, painted to match the body. • Full length skirting below floor. • All clearance and side marker lights to be LED. • Standard structural warranty of 5 years or 50,000 miles and standard component warranty of 12 months or 12,000 miles. • The vehicle shall be fully sanded on all exterior surfaces with no more than 150 grit to assure removal of imperfections in metal surface. All aluminum shall be chemically etched and primed prior to painting. Base body color shall be oven baked and painted to commercial truck standards. Note: Specifications are from body manufacturer and are subject to change without notice. 3.02 1 32" wide aluminum sedan door installed above floor. Includes 21.5" wide x 25.5" high fixed window. Door shall have continuous stainless-steel piano hinge, two (2) nylon door straps and an aluminum drip rail. 3.03 1 Custom fabricated door holder, manually operated to hold door in fixed open position, with swivel base. 3.04 1 Rear underbody skid bar. Protects rear bumper and skirts from possible damage caused by steep grades. Includes: • 3 ½” steel tube across the width of the vehicle mounted to the frame with steel channel and supported diagonally from the ends to the frame mounts • Steel tube is capped on the ends and mounted just below the skirting 3.05 1 Interior heavy-duty knurled aluminum grab handle with chrome plated stanchions, installed at entry door. 3.06 1 Wire one of the overhead lights to function as a courtesy light when the entry door is opened. 3.07 1 Whelen PEL2C automatic courtesy LED light at lower portion of the entry door with chrome housing. NOTE: Illuminate steps when door is opened. 3.08 1 Courtesy light defeat in Intel-I-Touch™ multiplex control screen. Each entry door courtesy light will be automatically deactivated where the corresponding room has the overhead lighting set to night mode. 3.09 1 Pull out aluminum stairs encased in a narrow profile cassette installed below floor line, eliminating the need for an interior stepwell. Includes exterior fold out handrail. 3.10 1 Whelen Stop/Turn/Tail/Backup light set. Includes two of each of the following: • Whelen M6FCV4 polished chrome vertical housings for four M6 series lightheads. The fourth light head will be an emergency flasher as specified in the DC Emergency Lighting section. • Whelen M6 series LED arrow shaped amber turn signal, model number M62T. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 9 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • Whelen M6 series LED brake/tail light heads, model number M62BTT. • Whelen M6 series LED back-up light heads, model number M62BU. 3.11 1 Cast Products LP0004-1-B aluminum license plate mounting frame with LED light. 3.12 1 Entire underside shall be undercoated. Includes floor extrusions, step wells and aluminum compartments. 3.13 1 LDV rear mud flaps. Includes anti-sail brackets when required. 3.14 4 Flat floor slide-out room extension fabricated with a structurally rigid welded aluminum tube design with a fully bonded aluminum shell. During deployment an electronic control system automatically expands the room extension and lowers the floor to flush position. Features: • Electric over hydraulic control system programmed to lower the slide out to floor height after full extension. • Awning that automatically extends and retracts over the top of the room to protect from weather and debris. • Full perimeter double rubber bulb seal with an additional seal in the fully extended and fully retracted positions. • No track or hardware shall be attached to the ceiling of the body. NOTE: Slide out up to 132" length x 30" deep (full extension of 26"). 3.15 Ignition Interlock to prevent vehicle from starting when any of the external extension devices are deployed. 3.16 8 Flashing warning light for slide out. NOTE: Amber LED color. 4.00 PAINT / GRAPHICS: 4.01 Body base color shall be white. 4.02 Body paint base color shall be single color nonmetallic single stage paint from the roof line down. 4.03 1 6-inch wide reflective stripe on the exterior back and sides of the vehicle. 4.04 1 Custom computer-generated reflective vinyl graphics per customer specifications. Includes up to seventy 8"-10" letters and up to forty-five 3"-6" letters. All lettering shall be shaded or outlined (colors/style ~ to be determined). Note: Graphics package does not include production of custom shields and/or seals. 4.05 4 Custom computer-generated non-reflective vinyl shield. Customer shall supply true vector artwork required to produce shield. 5.00 INTERIOR COLOR SELECTION: • Wall Covering: #66 Silver Smooth FRP • Ceiling Fabric: Silver Mist • Floor Covering: #150 Onyx PVC Flooring • Office Chairs: Black • Vinyl Coverings: Charcoal • Cabinets: Powder coated Charcoal Gray 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 10 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • Counters and Tables: Solid Surface Midnight Melange Note: Manufacturer reserves the right to substitute equivalent materials. 6.00 DRIVER / PASSENGER CAB AREA: 6.01 1 Custom fabricated console in cab, for locating siren controller, police radio and/or other controls as specified elsewhere in this document. 6.02 Cab Area Additions: • Vehicle height sign on dash. • Vehicle shall have a Final Stage Vehicle Certification and Altered Vehicle Certification as required by Federal Motor Vehicle Safety Standards (FMVSS) 49 CFR Part 567.5 and 567.7 • Payload sticker in cab area with vehicle axle load ratings and available axle payload as built. 6.03 1 Three (3) camera rear view system with 7" LCD color monitor. System includes left, right, and rear vision day/night cameras. Rear camera includes a microphone for audio commands from a spotter to the driver during backing operations. 6.04 1 Door ajar warning on multiplex system. 6.05 10 Door ajar contact/magnet. 7.00 WALLS, CEILING AND FLOOR: 7.01 Insulate walls with a minimum of 2-1/2" of fiberglass insulation. Cover interior body side posts with 1/2" plywood sub wall. 7.02 Cover sub wall with smooth finish Kemlite 0.075" fiberglass reinforced plastic (FRP) lining. Wall covering shall be a continuous piece front to back, no seams acceptable. 7.03 Insulate ceiling with a minimum of 2-1/2" of fiberglass with an R-11 rating. • Cover interior roof beams with 1/2" plywood. • Modular panel design allows for manageable future additions and repairs. • Plywood Panels covered in acoustical fabric. 7.04 Floor underlayment to be 5/8" exterior grade tongue and groove structural plywood, 6 ply, face veneer plugged and sanded. 7.05 Lonseal Loncoin II Flecks non-skid commercial grade PVC flooring. The flooring shall be continuous, one piece full length, full width, no seams. 7.06 Vinyl cove molding (mop board) at base of wall, 2-1/2” high. Installed where required. 7.07 2 Flush pocket door installed on heavy-duty aluminum c-channel track with two (2) three-wheel roller trucks and soft open/close feature. Pocket door shall have recessed handle and magnetic closure to keep the door open/closed. 7.08 All bulkheads shall be covered with Kemlite 0.075" FRP. Trim exposed edges of bulkheads with rounded anodized aluminum trim where applicable. 7.09 1 Cover load space door with powder coated aluminum panel with heavy-duty rubber grab handle. NOTE: Interior window covering will be a mini blind. 7.10 2 Hehr Street side mounted 36" wide x 24" high flush mount deep-tint horizontal sliding egress window with screen. NOTE: Interior window covering will be a mini blind. 7.11 6 Flush mount fixed window installed on side wall in slide out. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 11 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 8.00 GALLEY / LAVATORY: 8.01 1 Microwave oven, minimum 1.0 cu. ft..1000-watt. NOTE: Current model is Panasonic NN-SU656B 1.3 Cu. Ft. Black Countertop Microwave Oven 8.02 1 Norcold model DC105 12Vdc combination refrigerator/freezer. Features: • 3.3-cu.ft. capacity • Two white powder-coated wire shelves with raised lip • Dual clear door bins • LED interior light 9.00 SEATING: 9.01 14 Space Air Grid office chair 5560 black with armrests, five caster spider base, and adjustable height. 9.02 2 Securement strap with buckle installed under counter to secure office chair. 9.03 Fabricate and install flip-down bench seating as shown on drawing. Bench seat cushions shall be covered in heavy-duty vinyl. Bottom seat cushion will be installed on Zico Quic-Seat® fold down spring loaded seat brackets. 9.04 BENCH SEAT REQUIREMENTS: • Foam for seat backs and bottoms shall be firm density. • All bench seating material must meet Federal Motor Vehicle Safety Standards part 571.302 Flammability of Interior Materials. • Material corners shall be squared or angled to fit precise cut of foam. • Foam shall be bonded to plywood backer with industrial grade adhesive. • Attachment of fabric/vinyl to backer shall utilize industrial grade upholstery staples. 10.00 CABINETS: 10.01 Custom fabricated aluminum cabinets located as shown on drawing. Cabinet specifications: • Base cabinets constructed of 0.080" powder coated aluminum with anodized aluminum frames. • Base cabinet doors are double shell, formed from a single sheet of 0.080" aluminum, with a 0.040" aluminum door back attached. • Overhead cabinets constructed of 0.064"powder coated aluminum with anodized aluminum frames. • Overhead cabinet doors are double shell, formed from a single sheet of 0.064" aluminum, with a 0.040" aluminum door back attached. • Overhead cabinet doors swing up with gas spring lift supports. 10.02 Radius edging incorporated as design permits. 10.03 3 Dry erase writing surface on overhead cabinet door. 10.04 3 LED light with on/off switch, mounted under overhead cabinet. 10.05 8 Magnetic dry erase board framed in aluminum. Includes aluminum clip frame for easy board replacement, sized as required. 10.06 3 FRP shelf up to 36” wide with 2" lip at front edge. 10.07 Wilsonart Gibraltar 1/2" solid surface countertop over subsurface. Solid surface countertop shall have a 1-1/2" front lip with radius edge. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 12 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 10.08 Wilsonart Gibraltar 1/2" solid surface conference tabletop over subsurface. Solid surface tabletop shall have a 1-1/2" front lip with radius edge. 10.09 2 Powder coated 0.125" aluminum conference table base. 10.10 1 Install a key display board inside overhead cabinet and clearly tag all keys for the vehicle as to their purpose. 10.11 1 120/240Vac Control Center, 12Vdc power panels, master disconnect switch and auto resetting breakers shall be located in cabinet as shown on drawing. 11.00 HVAC SYSTEM: 11.01 1 Fan-tastic Vent model 1450 3-speed reversible 12" power roof ventilator. 11.02 1 Fan-tastic Ultrabreeze vent cover. NOTE: Color shall be white. 11.03 4 Ducted low profile rooftop air conditioner with wall mounted thermostat. Includes: • 13,500 nominal Btu/hr air conditioner with condensate pump. • Chill Grille Assembly with 6,000 Btu/hr heat strip • Louvered Ceiling Vents, as required 11.04 3 5,100-12,000 Btu/hr direct discharge, 12Vdc powered, diesel-fired furnace with individual thermostat control. Exhaust shall be routed to the street side. 12.00 AC ELECTRICAL SYSTEM: 12.01 1 Power Tech 25-kW 120/240Vac liquid-cooled diesel generator with air bag mounts installed in a custom fabricated compartment. Generator features: • Tier 4F Emissions • USTC Certified Manufacturer • Warranty: 2 years from date of purchase, or 3000 hours whichever comes first, or 36 months from the date of manufacture. • Four point air bag mounting system • Four-cycle water cooled diesel engine • Radiator cooled, direct mounted • High-coolant temp and low oil pressure shutdown sensors • Spin-on fuel and oil filter • Single side service • Typical Gallon Per Hour fuel consumption: 25% load = 0.51, 50% load = 1.01, 100% load = 2.03 Compartment shall be constructed to the following specifications: • 0.187" aluminum with all welded seams. • 2" deep 0.125" aluminum box pan doors and 0.125" aluminum frames. • Door frames riveted to the body and welded to the compartments. • Stainless steel door hinges attached with stainless steel machine screws. • Flush mounted door handles with slam latches. • 0.100" aluminum treadplate panels on interior door surfaces. • Gas charged lift/support cylinders to hold doors open at 90°. • Industrial grade neoprene gasket door seals. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 13 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 NOTE: Generator exhaust shall be routed to the street side of the vehicle. 12.02 1 ACData surge suppressor for protection of entire AC power system. Product features: • UL listed: UL1449 3rd Edition • LED visual verification of status 12.03 1 LDV exclusive Intel-I-Touch™ vehicle automation control system. A multiplexed vehicle automation system must be incorporated into a common touch screen(s) that is custom programmed to monitor and control onboard systems as described throughout the specifications. The automation system software must allow simultaneous distribution of information to multiple onboard control/monitoring stations and the software must be updateable and configurable as required. This system is mandatory as it simplifies start up procedures, contains fewer operating components, reduces operational start-up time, reduces the total amount of wiring in the vehicle and includes error detection protocols and troubleshooting features. Features include: • One (1) 10” LCD touch screen with custom graphics for control and monitoring systems • AC power distribution control and monitoring for the generator with power management • DC power distribution control and monitoring • Manual or automatic generator control • HVAC and temperature control. • Interior and exterior lighting control • Automatic power transfer switches • Automated startup and shutdown procedures • Seamless control of generators, lighting, awnings and additional devices • Mast control • Safety interlocks • Battery saver feature • Generator Service Alerts The system must be completely upgradeable with power modules located throughout vehicle. Additional components may be added to system with a simple software modification System capability is not to be achieved with use of multiple monitoring systems designed for specific use i.e. water monitors, battery monitors etc. 12.04 1 Additional 10” LCD touch screen with custom graphics for control and monitoring systems. All touch screens provide complete control and monitoring of vehicle systems. 12.05 2 3” Touch panel with numeric display for dedicated local control and monitoring of specific vehicle automation system features including room HVAC. Display shows current room temperature and HVAC setpoint when adjusted. Includes control layout and indicators where applicable. 12.06 Storage Mode maintains the vehicle in a ready-to-deploy condition. Battery chargers, specified outlets, and other pre-determined equipment is powered. HVAC is maintained at a storage mode setting to prevent freezing in the winter or overheating in the summer. The 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 14 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 generator can be set to automatically start in the event of a loss of shore power. Other items as necessary can be made available in Storage Mode. 12.07 Travel Mode places the vehicle in a ready-to-travel condition based on vehicle application and equipment. In most cases this includes: starting the generator and transferring off of shore power, turning on HVAC and adjusting temperature to normal operating setpoints, stowing all equipment for travel, powering up communication gear. Travel Mode is a custom programmed, automated process similar to the Auto Startup and Auto Shutdown. 12.08 Night Time (Red) Lighting Mode turns the ceiling lighting in each room from white to red lights. 12.09 Reduced Lighting Mode is white ceiling lighting in each room have the option of All-On or Half-On. 12.10 1 Kussmaul Auto Eject 20, 20A-120Vac shore power inlet with 25-ft. 20A-120Vac shore power cord. #091-20WP-120RD. 12.11 1 Marinco 100A-125/250Vac waterproof shore power inlet, 25-ft. 100A-125/250Vac shore power cord and 6-ft. 100A-125/250Vac pigtail. 12.12 17 20A-125Vac duplex receptacle with dual USB charging ports [one (1) Type A and one (1) Type C]. Receptacle is not dedicated to any installed equipment. NOTE: Four (4) each conference table (8 total). One (1) in base of each flip down bench seat (4 total). One (1) each workstation (2 total). One (1) rear wall above countertop. One (1) in communications cabinet. One (1) at galley. 12.13 2 20A-125Vac GFCI duplex receptacle. These receptacles are not dedicated to any installed equipment. NOTE: At galley 12.14 4 20A-125Vac exterior GFCI duplex receptacle. NOTE: Receptacle will be installed with a weatherproof cover. 12.15 1 Power Extension Cord on Reel: Hannay ECR1618-17-18 (RT OR LT) (or current model), 12V 239 MTR, 3 COND 45 AMP 600V Collector Assembly, 12Vdc electric rewind cord reel. Cord reel will feature: • 250’ Of 12/3 Yellow SOOW Cable Installed, Yellow • 20 Amp Straight Blade Female Connector Installed on End of Cable, • C2 Rollers Installed Top Wind, • HS-35 Stop Ball stop, • Paint Graphite, • Momentary power switch mounted on the cord reel frame to operate the electric rewind feature. • RCB-25 (Relay Circuit Breakers kit) installed by Hannay. • Dimensions: 21-1/2" Wide X 18-1/8" High X 19 Deep. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 15 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 12.16 Wire chase wire management raceway system located as shown on drawing. Product features: • Satin anodized finish. The finish resists rust, corrosion and fading. Material extruded from 6063-T5 aluminum alloy. • Removable dual cover. Makes wiring easy and accessible and provides maximum flexibility for adding or relocating outlets and circuits. The cover retention is 45 lbs. straight pull for one minute. • UL Listed multioutlet assemblies. File E68073 Guide PVGT, Fittings: File E121188 Guide RJPR. Meets Article 380 of NEC and meets Section 12-3032 of CEC. • UL and cUL Listed component raceways. File E73943 Guide RJBT, Fittings: File E74343 Guide RJPR. Meets Article 386 of NEC and meets Section 12-600 of CEC. • UL5 and ADA compliant. Raceway and fittings meet UL5 specifications and can be installed in conformance with ADA requirements 12.17 1 APC Smart-UPS 3,000VA rack mount UPS, SRT3000RMXLA (or current model). Product features: • 3,000VA/2,700W output capacity • 120V output voltage • (8) NEMA 5-20R and (1) NEMA L5-30R output receptacles • Typical Backup Time at Half Load 19.2 minutes (1125 Watts) • Typical Backup Time at Full Load 5.7 minutes (2250 Watts) • Dimensions: 3.35”H x 17”W x 25”D 12.18 AC WIRING REQUIREMENTS: • All AC main wiring shall be stranded THHN wire and run in non-metallic liquid tight conduit. • All AC branch circuit wiring shall be stranded THHN wire (AWG 12 minimum) and run in non- metallic liquid tight and ENT conduit. • All electrical circuits and appliances shall conform to applicable national electrical codes. 13.00 DC ELECTRICAL SYSTEM: 13.01 1 • Six (6) Lead acid deep-cycle 6Vdc batteries. Batteries shall be installed underbody in slide out weather resistant compartment. Four (4) batteries will be separated for auxiliary equipment and two (2) batteries will be for communications equipment. • Three (3) electronic converter/chargers, 80 amp minimum output each installed underbody in weather resistant climate controlled. Compartment to draw ambient air from interior of truck and will have thermostatically controlled exhaust fan to circulate warm air to exterior (no exceptions). Converter/charger features: • Charges three banks of batteries at the same time. • UL listed for safety. • Manual reset circuit breaker. • Reverse battery protection. • Electronic current limiting. • High voltage protection. • All DC electrical and metering switched and monitored through the multiplex system. 13.02 22 Light, Orion 6" LED, neutral white with polished bezel and voltage regulation. 13.03 18 Light, Orion 6" LED, neutral white / red with polished bezel and voltage regulation. 13.04 8 Whelen M9LZC Gradient LED Scene Light with chrome flange. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 16 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 13.05 8 Whelen PEL2C LED light with chrome housing. 13.06 1 12VDC dual USB power port. NOTE: Cab Console 13.07 12VDC WIRING REQUIREMENTS: • 2-gauge minimum copper stranded battery cable shall be used for 12Vdc main supply lines. All cable runs shall be full length, no splices. All cable terminals shall be staked and soldered. All cable shall be enclosed in convoluted polyethylene tubing and the ends of the cable shall be sealed with color-coded shrink-wrap identifying the function of the cable. • All added electrical branch circuits shall be protected from over-current by resettable circuit breakers appropriately rated for the load. Only circuit breakers shall be used in the installation of added electrical branch circuit wiring (plug type fuses are unacceptable). • Circuit breaker functions shall be identified by engraved or printed labels. • All added wiring for load runs of AWG 10, 12, 14, and 18, shall conform to MIL-W-16878/2 and/or UL1007/1569” • All added wiring for load runs of AWG 8, shall conform to MIL-W-16878/3 and/or UL1028 • Wire terminals for added circuits must conform to MIL-T-7928. Terminals shall be insulated, insulation grip, TYPE II, CLASS 2 and shall be crimped with tooling recommended by the terminal manufacturer. • All wiring shall be numbered or lettered on 6" centers minimum. • Wiring shall be protected from chafing and abrasion with convoluted polyethylene tubing (wire loom) as required. • Where wire passes through sheet metal, bulkheads and structural supports, plastic grommets shall be used to protect both wiring and wire looms. • All wire bundles shall be tied with trimmed nylon ties. • Extreme care shall be exercised to provide for easy serviceability of the system in future years. • Extreme care must be taken in the installation to avoid the engine manifold, engine exhaust, and muffler, which could expose the wiring to severe overheating during long periods of operation. Proper insulation and heat deflection panels must be installed in such areas. • A high-current 12Vdc system wiring schematic shall be provided. • These are the minimum acceptable 12Vdc wiring requirements. 14.00 EMERGENCY LIGHTING / SIRENS: 14.01 1 Whelen 295SLSA6 siren with 9 low current lighting control switches. California Title 13 compliant. NOTE: Slide Bar Positions Control: 1. Rear (Upper and Lower) 2. Rear (Upper and Lower), All Upper, Front Wall or "Light bar" 3. All 14.02 1 Whelen SA315P high performance speaker. 14.03 1 Whelen TLIR ION-T- Series™ Linear Super-LED® Red with clear outer lens & TIONFC chrome flange. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 17 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 14.04 1 Whelen TLIB ION-T- Series™ Linear Super-LED® Blue with clear outer lens & TIONFC chrome flange. 14.05 1 Whelen M6 series, M6RC (or current model), Linear Super-LED lighthead with internal flasher, RED LED's with CLEAR outer lens. Includes M6FC chrome flange. 14.06 1 Whelen M6 series, M6BC (or current model), Linear Super-LED lighthead with internal flasher, BLUE LED's with CLEAR outer lens. Includes M6FC chrome flange. 14.07 3 Whelen M7 series Linear Super-LED lighthead with internal flasher, RED LED's with clear outer lens. model M7RC Includes chrome flange M7FC. 14.08 3 Whelen M7 series Linear Super-LED lighthead with internal flasher, BLUE LED's with clear outer lens. model M7BC Includes chrome flange M7FC. 14.09 7 Whelen M9 series, M9RC, Linear Super-LED lighthead with internal flasher, RED LED's with CLEAR outer lens. Includes chrome flange. 14.10 7 Whelen M9 series, M9BC, Linear Super-LED lighthead with internal flasher, BLUE LED's with CLEAR outer lens. Includes chrome flange. 15.00 AUDIO / VIDEO: 15.01 2 LG 24" Black 720P LED HDTV - 24LM530S-PU Features: • 720P resolution • (2) HDMI inputs • (2) Speakers 15.02 4 Samsung - 43" QLED TV QN43Q60AAFXZA with wall mount bracket. Product features: • Resolution 4K • (3) HDMI, (2) USB • (2) Speakers • DTV Tuner/ATSC / Clear QAM • Dimensions: 38"(W) x 22"(H) x 1"(D) Weight 18.5lbs 15.03 2 Samsung 65" QLED TV (QN65Q60AAFXZA) with wall mount bracket. Product features: • Resolution 4K • (3) HDMI, (2) USB • (2) Speakers • DTV Tuner/ATSC / Clear QAM • Dimensions: 57.1"(W) x 32.7"(H) x 1"(D) Weight 46.1lbs 15.04 1 JACK® model OA8500 Digital HDTV Antenna + Mount with SureLock™ DTV Signal Meter. No crank up, built in Amplifier and 360° rotation for improved reception. 15.05 1 Extron DXP 88HD 4K PLUS 8X8 HDMI Matrix Switcher. 60-1495-21 NOTE: Inputs: One (1) HDMI at front room conference table. One (1) HDMI at front room workstation. One (1) HDMI at rear room conference table. One (1) HDMI at rear room workstation. One (1) Barco Clickshare. Two (2) Mast Camera Decoders 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 18 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 Outputs: Eight (8) TVs. 15.06 2 Extron MKP 2000 X-Y Remote Control Panel for Extron Matrix Switchers. 15.07 1 Barco Clickshare. 15.08 4 HDMI input jack to matrix, wall plate and cable. NOTE: One (1) at front room conference table. One (1) at front room workstation. One (1) at rear room conference table. One (1) at rear room workstation. 15.09 2 HDMI input jack to local TV/monitor, wall plate and cable. NOTE: One (1) at front room workstation. One (1) at rear room workstation. 15.10 1 HE Series 12 position Passive Combiner. 16.00 MAST AND MAST MOUNTED EQUIPMENT: 16.01 1 Fireco 2300 series CX.4003N heavy-duty non-locking telescoping pneumatic mast. Mast features: • 187 lb. max top load capacity • 38' 9" extended height • 6' 9" nested height Includes: • KEY-WAY breakaway nylon key prevents tower rotation. Easily replaceable. • Air safety valve for over pressure release and condensation drainage. • Water drainage holes to avoid freezing at low temperatures. • Interlock to prevent vehicle from being driven with mast raised. • Fireco tower does not require routine lubrication. • Mast cap covers the top of all tower sections when the tower is in the retracted position keeping dirt and moisture out of the tower when stowed. 16.02 1 Gast 3/4-hp compressor with connected remote mount 10-gallon air tank. 16.03 1 Custom fabricated 0.125" aluminum Nycoil cylinder painted to match body color. 16.04 1 Custom fabricated 0.125" aluminum mast cover painted to match body color. 16.05 1 Custom fabricated bracket on mast to mount two individual camera systems. 16.06 1 Mast lookup light mounted on mast. 16.07 1 Weatherproof mast up/down control switch on exterior of vehicle. 16.08 2 AXIS Q6318-LE PTZ Dome Network Camera • 4K UHD and 31x optical zoom • Axis Sharpdome technology with Speed Dry • Optimized IR with power-efficient, long-life 850 nm IR LEDs, range of reach 300 m (984 ft) or more depending on the scene • Built-in laser that provides laser focus for precise focus and quick-zoom functionality, it allows you to easily follow fast-moving objects 16.09 2 Axis D1110 4K Video Decoder 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 19 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • Enables monitors that support HDMI to display live video from Axis network cameras • 4K Video with HDMI Out • Sequence and Multiview (up to 8 cameras) 16.10 2 SD Memory Card for IP camera. The SD card shall record mast camera allowing it to be downloaded and viewable via an IP address. NOTE: 64GB 17.00 RADIOS: 17.01 Primary 12Vdc power leads for communications radios shall be minimum 2-gauge copper stranded wire with soldered crimp-on end connectors (gauge based on radio requirements). Cables shall be enclosed in convoluted tubing and function identified with colored shrink-wrap. Power to radios shall be controlled by a continuous-duty switch actuated by the auxiliary battery disconnect switch. 17.02 3 Prewire and make installation provisions for communications radio. Installation includes: • NMO-style base on the roof or antenna raceway, as applicable. • LMR195 antenna cable routed to radio transceiver location in Carlon Carflex ENT conduit. • 12Vdc power routed to radio transceiver location. NOTE: Customer supplied radios and locations: Cab Area • Qty. - Make/Model, Freq/Power Out/Trunk or Dash Mounted Workstation #1 • Qty. - Make/Model, Freq/Power Out/Trunk or Dash Mounted Workstation #2 • Qty. - Make/Model, Freq/Power Out/Trunk or Dash Mounted 17.03 Install hinged panels under countertops to conceal radio transceivers where applicable. 17.04 1 Fabricate and install 3" x 3" square aluminum tubing antenna raceway on the roof of the body and will penetrate the roof on each side of the truck at radio box locations. Includes: • 3" high x 3" long aluminum access cover at each antenna base location on the side of the tubing for access to antenna base and coax cable. • Access covers with watertight gasket and attached with four (4) stainless steel machine screws. Raceway tube to have nut-serts installed for access cover attachment. • Carlon Carflex ENT conduit routed from antenna raceway penetration location to radio transceiver locations. 17.05 4 Magnetic microphone holder. Magnetic Mic MMSU-1. 18.00 COMPUTER NETWORK AND EQUIPMENT: 18.01 10 RJ-45 Cat6 computer network jack with Cat6 cable routed through Carlon Flex-Plus ENT conduit or raceway (as applicable). NOTE: Two (2) each conference table (4 total). Two (2) each workstation (4 total). One (1) at printer. One (1) at input box. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 20 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 18.02 1 Leviton 69270-U24 24-port Cat6 rack mount patch panel. 18.03 Certified 18" Cat6 patch cord. As Required. 18.04 Certified 36" Cat6 patch cord. As Required. 18.05 1 Cable Certification Report confirming that network wiring complies with Cat6 specifications. 18.06 1 NETGEAR 24-port Gigabit Ethernet Unmanaged PoE+ Switch. GS324P-100NAS. 18.07 1 Brother Multi-Function Laser Printer (MFC-L3780CDW) Product features: • Black/white or color print, copy, scan and fax • Built-in dual band wireless (2.4GHz / 5GHz)5, Gigabit Ethernet and Wi-Fi Direct • Dimensions (W X D X H) 18.2 x 16.1 x 15.8 in; 47.8 Lbs. 18.08 1 Cradlepoint E3000 cellular router with WiFi (5G Modem) and 1-year NetCloud Enterprise Branch Essentials Plus Advanced Plan. 18.09 1 Cellular modem antenna with GNSS. Airgain CENTURION Next 9 IN 1 High Performance External IP67 Antenna for LTE and 5G. 4x Cellular (600 MHz-6 GHz), 4x WIFI and GNSS, Threaded-Bolt Mount, 15 FT Cabling With SMA Connectors for Cell/GNSS, and RP-SMA for WIFI, Black. 19.00 MISCELLANEOUS ELECTRONICS: 19.01 2 Masterclock NTDS26 (or current model) networked synchronized clocks. Product features: • Uses external (or your own internal) NTP source for accurate traceable time. • Display time in 12 or 24 hr format. • Display date in mm:dd:yy or dd:mm:yy. • All international time zones. • All automatic daylight saving time. 19.02 1 Middle Atlantic Products, Inc. MRK-4026 forty-space 19" wide x 26.5” depth (24” useable depth) open framed electronics equipment rack with caster base. Rack can easily slide out from its fixed position to allow side access to rack equipment. 19.03 1 Middle Atlantic VFD-40 Vented front door with Thumb Latch (No Key Lock). 19.04 1 Middle Atlantic MW-4QFT-FC top fan panel, with four (4) 50 cfm ventilation fans, QFAN. 19.05 2 Middle Atlantic PD-815SC-NS 15 amp power strip with eight (8) outlets. Includes PB-XS rack mounting bracket. 19.06 1 Cast Products EB00013-1 (or current model) cast aluminum box with key lock. The rear of the box will be removed to allow cables to be passed into the vehicle. 19.07 1 Cast Products EB00013-1 cast aluminum weatherproof box with key lock. NOTE: Box will be used for exterior connections. 19.08 2 Shroud with weatherproof pass-through hatch installed in the door of the input box. 19.09 2 Exterior input box door painted to match body. 20.00 EXTERIOR STORAGE COMPARTMENTS: 20.01 1 Single door underbody storage compartment with approximate interior dimensions 20" high x up to 24" wide x 25" deep constructed from 0.125" aluminum with all welded seams. NOTE: Street side slideout pump compartment. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 21 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 20.02 1 Single door underbody storage compartment with approximate interior dimensions 20" high x up to 36" wide x 25" deep constructed from 0.125" aluminum with all welded seams. NOTE: Curb side converter/Charger compartment. 20.03 2 Single door underbody storage compartment with approximate interior dimensions 20" high x up to 48" wide x 25" deep constructed from 0.125" aluminum with all welded seams. NOTE: One (1) street side rear of axle for cord reel. One (1) street side forward of axle for storage. 20.04 1 NOTE: Curb side rear of axle with slideout tray for cooler. 20.05 1 Single door underbody storage compartment with approximate interior dimensions of 20" high x up to 72" wide x 25" deep constructed from 0.125" aluminum with all welded seams. NOTE: Curb side forward of axle for storage. 20.06 Compartments listed above will be constructed to the following specifications: • Sweep out type bottoms with 1/2” drain holes. • 2" box pan doors and door frames fabricated from 0.125" aluminum. • Door frames shall be riveted to the body and welded to the compartments. • Compartments shall have an LED light that illuminates when the door is opened. Compartment doors will be constructed to the following specifications: • Stainless steel hinges attached with stainless machine screws. • Slam latches and flush mounted handles. • 0.100" bright polished aluminum diamond plate on interior surfaces fastened with stainless hardware. • All doors shall be sealed with industrial grade neoprene gasket. 20.07 1 Slide out aluminum box pan shelf installed in exterior compartment. NOTE: Curb side rear of axle with slideout tray for cooler. 20.08 1 Igloo Iceless 40, 12V Portable Electric Cooler, features: • Convection cooling, fan circulates cold air • Cools down to 38 degrees below ambient temperature • Dual orientation, ice chest or refrigerator • 3-year warranty • Includes power outlet 21.00 MISCELLANEOUS OTHER: 21.01 1 Girard Nova motorized retractable lateral arm awning. Features: • Dual-pitch awning with up to three lateral arms for superior strength, • AC electric powered motor with crank handle/manual override • Sensor that will retract the awning to prevent damage from the wind 21.02 1 Girard awning LED light kit. G-Lite Awning Lighting system is an LED light strip in the outer rail to illuminate area under awning. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 22 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 NOTE: Controlled by a button on the Multiplex system. 21.03 1 Heavy-duty Quadra Mfg. Bigfoot© four point fully automatic one-touch leveling system. Includes: • Four (4) QEII-26 jacks with 17,000-lb. capacity each, 26" long with 20" stroke • Air ride dump valve • Fully automatic control panel with manual feature • Safety interlock when jacks are deployed 21.04 1 Set of four (4) Super Dolly Pads high density polypropylene, injection molded yellow colored for use with leveling system jacks. Pads measure 15” x 17” x 1” thick with a grab strap on one side. 21.05 2 5 pound dry chemical fire extinguisher. 21.06 3 Battery powered combination Carbon Monoxide and Smoke alarm. 21.07 1 Complete manual set, including the following (as applicable): • As-built specifications with interior and exterior drawings as used for production of the vehicle. • Chassis and body owner's manuals. • 12Vdc and 120Vac legends showing wire gauge, color, number and function. • 12Vdc high current wiring diagram illustrating the battery system, isolators, power converters, alternator, disconnect switches and control panels. • Roof top antenna placement drawing and legend identifying antenna placements and termination points. • Audio/Video cabling diagram. • Chassis and generator maintenance and service logs. • Battery maintenance information. • All individual component manuals and warranty registration cards as provided by component manufacturers. Customer is responsible for completing warranty cards and mailing them to manufacturers. 21.08 1 TRAINING. An LDV representative will provide up to eight (8) hours of orientation on LDV provided systems, as applicable: • Generator start up and shut down procedure • Leveling system operation • AC and DC electrical systems operation • HVAC systems operation • Mast operation • Audio/Video system operation, does not include programming DVR's, TV's, etc. • Alarm operation • Awning operation 21.09 LDV warranty of one (1) year/12,000 miles, whichever comes first, for manufacturer’s defects in materials and workmanship. Refer to LDV warranty statement for details of warranty coverage. 21.10 1 Contingency for additional equipment ($38,823.00) 21.11 Note: Project scope does not include certain tasks or costs that are the responsibility of the customer unless clearly specified as LDV supplied. These items include, but are not limited to: • Radio and telephone system programming. 180 Industrial Drive Burlington, WI 53105 USA Phone: 800-558-5986 Fax: (262) 763-0156 Direct: +1 (262) 763-0147 www.ldvusa.com Item Qty Page 23 of 23 10/3/2024 Eden Prairie PD (MN) C45MCC-35549-24 ABR Rev4 • Activation and service fees for cellular telephones, satellite telephones, satellite TV, satellite internet access. • Loading and configuring computer software. In the event of a discrepancy between the drawing and specification, the specification will supersede. LDV reserves the right to make substitutions of equal quality and specifications of those listed in this document. Some component models change frequently. In the event that a specified component model becomes unavailable at the time LDV attempts to source it, LDV will provide a replacement model with equivalent or better features, as agreed upon with the customer. Purchase Agreement This Purchase Agreement (“Agreement”) is made on the _____day of______________, 20____, between the City of Eden Prairie, Minnesota (“City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and LDV, Inc., a Wisconsin corporation (“Vendor”) whose business address is 180 Industrial Drive, Burlington, WI 53105. Recitals Whereas, City has been awarded a federal grant through the U.S. Department of Justice Office of Community Oriented Policing Services for the purchase of a mobile command center vehicle (the “COPS Grant”); Whereas, Vendor has been awarded a contract through the HGACBuy Cooperative Purchasing Program to provide Ambulances, EMS & Special Service Vehicles (HGAC Agreement No. AM10-23) to HGAC members (the “HGAC Agreement”); and Whereas, City is a member of HGAC and wishes to purchase a mobile command center through the HGAC Agreement and subject to the further terms and conditions of this Agreement. Now, therefore, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which is acknowledged, City and Vendor agree as follows: 1. Purchase. Vendor agrees to sell, and City agrees to purchase, the mobile command center (“MCC”) described in the Vendor’s Proposal and Specifications dated October 3, 2024 attached as Exhibit A and incorporated by reference (the “Proposal”), all in accordance with the terms and conditions of this Agreement. Changes to the Specifications attached hereto will only be executed by Vendor if documented by a Change Order signed by both parties in accordance with paragraph 7. 2. Relation to HGAC Agreement. Except as inconsistent with the terms and conditions of this Agreement, the terms and conditions of the HGAC Agreement, including but not limited to warranty provisions, will apply to the City’s purchase of the MCC. 3. Purchase Price. City agrees to pay to Vendor a purchase price of One Million Two Hundred Twelve Thousand Nine Hundred Ninety Dollars ($1,212,990.00), as specified in the Proposal (“Purchase Price”), upon delivery of the MCC by Vendor and acceptance of the MCC by the City. Unless otherwise specified, this Purchase Price is exclusive of all Federal, State or local taxes of any nature. Any such taxes are the sole responsibility of City; provided, however, if City claims the order is exempt from any tax, City agrees to furnish the applicable exemption certificate to the Vendor and to hold Vendor harmless from any damage which may result from the Vendor ultimately having any such tax assessed against it. City is responsible for all registration fees and taxes incurred after delivery of the MCC. 4. Delivery. The MCC will be delivered F.O.B. to the City’s Police Department located at 8080 Mitchell Road, Eden Prairie, MN 55344, on or before February 27, 2026. 5. Title. Vendor and City agree that the Manufacturer’s Certificate of Origin will remain with Vendor until Vendor has been paid in full. Provided that Vendor has been paid in full, the Certificate of Origin shall remain with Vendor until the MCC is delivered to the City. Upon delivery of the MCC to City, responsibility for title application, ownership and risk of loss will pass from Vendor to City. Vendor will execute and deliver all additional instruments, documents, and certificates and take further action reasonably requested by City to affect the transfer of and/or to vest title in City. 6. Indemnification. Vendor will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Vendor, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Vendor, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Vendor harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 7. Change Orders. The City may request that Vendor incorporate a change to the MCC or the specifications for the MCC by delivering a change order to Vendor; provided, however, that any such change order must be in writing and include a description of the proposed change sufficient to permit Vendor to evaluate the feasibility of such change (“Change Order”). Within seven (7) business days of receipt of a Change Order, Vendor will inform the City in writing of the feasibility of the Change Order, of any increase or decrease in the Purchase Price resulting from such Change Order, and of any effect on production scheduling or delivery resulting from such Change Order. Vendor shall not be liable to the City for any delay in performance or delivery arising from any such Change Order. 8. Cancellation/Termination. A. For Convenience. The City shall have the right to terminate this Agreement at any time at its convenience by giving Vendor ninety (90) days’ written Notice of Termination for Convenience. As of the effective date of the termination, the City will be obligated to pay Vendor for the percentage of completed work, in addition to paying for any non-returnable equipment or parts ordered by Vendor which in no case shall exceed the total Purchase Price. Vendor must, in good faith and using best efforts, market for sale all equipment and non- returnable equipment for a period of ninety (90) days from the date of said termination. After such 90-day period, Vendor will reimburse the City, minus Vendor’s actual cost for marketing/sale of equipment, the sum(s) received by Vendor in selling said equipment. This provision shall survive termination of the Contract and shall apply to equipment the City has not received or requested delivery upon termination. B. For Cause. The City may, by written notice of default to Vendor, terminate this Agreement if the Vendor fails to deliver the MCC within the time specified in this Agreement or any extension as agreed upon by the City. In the event of such termination for cause, the City will have all rights and remedies at law or in equity available for Vendor’s default. 9. Independent Contractor. At all times and for all purposes herein, the Vendor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Vendor an employee of the City. 10. Assignment. Vendor may not assign this Agreement, or any interest arising herein, without the prior written consent of the City. 11. Goods or Services Not Provided For. No claim for goods or services furnished by Vendor not specifically provided for in Exhibit A shall be honored by the City. 15. Compliance with Laws and Regulations. In providing services hereunder, the Vendor shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 16. Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 17. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 18. Damages. In the event of a breach of this Agreement by the City, Vendor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20. Enforcement. The Vendor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 21. Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 22. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 23. Non-Discrimination. During the performance of this Agreement, the Vendor shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Vendor shall post in places available to employees and applicants for employment notices setting forth the provision of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Vendor shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Vendor further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 24. Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 25. Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 28. Statutory Provisions. a. Audit Disclosure. In accordance with Minn. Stat. § 16C.05, subd. 5, the books, records, documents and accounting procedures and practices of the Vendor or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. This provision will survive the completion or termination of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Vendor under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (“MGDPA”). In accordance with Minn. Stat. § 13.05, subd. 11, to the extent this Agreement requires Vendor to perform any function of the City, all government data, as defined in Minn. Stat. § 13.02, subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by Vendor in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the MGDPA and Vendor shall comply with those requirements as if it were a government entity. All subcontracts entered into by Vendor in relation to this Agreement shall contain similar MGDPA compliance language. These obligations will survive the completion or termination of the Agreement. 29. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of this Agreement. 30. Federal Grant Requirements. As required by the terms of the COPS Grant, the provisions required under 2 C.F.R. Part 200, Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under Federal Awards are hereby incorporated. Contractor agrees to comply with all federal statutes relating to nondiscrimination, labor standards, and environmental compliance. Vendor agrees to be wholly compliant with the provisions of 2 CFR 200, Appendix II. Additionally, for work to be performed under this Agreement or subcontract thereof, including procurement of materials or leases of equipment, Vendor shall notify each potential subcontractor or supplier of the Vendor federal compliance obligations. These may include, but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) the Fair Labor Standards Act of 1938 (29 USC 676 et. seq.), (d) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990; (e) the Age Discrimination in Employment Act of 1967 (29 USC 621 et. seq.) and the Age Discrimination Act of 1974, as amended (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age; (f) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92- 255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (h) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Master Agreement; (k) the requirements of any other nondiscrimination statute(s) which may apply to this Master Agreement; (l) applicable provisions of the Clean Air Act (42 U.S.C. §7401 et seq.), the Federal Water Pollution Control Act, as amended (33 U.S.C. §1251 et seq.), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations at 40 CPR Part 15; (m) applicable provisions of the Davis- Bacon Act (40 U.S.C. 276a - 276a7), the Copeland Act (40 U.S.C. 276c), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327- 332), as set forth in Department of Labor Regulations at 20 CPR 5.5a; (n) the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163). Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________________ Ronald A. Case Mayor ___________________________________ Rick Getschow City Manager VENDOR LDV, INC. By: ________________________________ Its: _______________________________ EXHIBIT A Proposal Dated October 3, 2024 Requested Action Move to: 1.Declare Rescue Pumper E22 as surplus property and authorize sale to Fire Safety USA.2. Approve the execution of Purchase Agreement and Bill of Sale with Fire Safety USA. Synopsis The Fire Department has ordered four new Fire Engines. With the arrival of our new Fire Engines the Fire Department will be selling our old Fire Engines. The first Engine to be sold will be Engine 22. The estimated value is $150,000.00. The sale will be in accordance with the City’s purchasing policy: Assets between $25,000- $175,000. The vehicle will be sold to Fire Safety USA for $150,000.00. The sale of used equipment helps fund the purchase of new equipment. The vehicle will be sold to Fire Safety USA “as is” with no representations or warranties as to condition. Staff recommends approval of the attached Purchase Agreement and Bill of Sale to accomplish the sale. Attachment Sale and Purchase Agreement Bill of Sale Fire Safety USA Quote MacQueen Purchase agreement Quote Invoice- City of Eden Prairie CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 12, 2024 DEPARTMENT/DIVISION Scott Gerber / Fire Department ITEM DESCRIPTION: Declare Fire Vehicle as Surplus Property and Authorize Sale to Fire Safety USA ITEM NO.: VIII.M. Quote Date 10/21/2024 Quote # 100883 Name / Address EDEN PRAIRIE FIRE DEPARTMENT ACCOUNTS PAYABLE EMAIL ALL INVOICES FIRE SAFETY USA, INC 3253 19TH STREET NW ROCHESTER, MN 55901 507-529-8444: PHONE 507-529-8111: FAX Rep RYAN Phone # 507-529-8444 Fax # 507-529-8111 E-mail CAROL.CLAREY@FIRESAFETYUS... Web Site www.firesafetyUSA.com Total Customer Phone 952-949-8338 [ward] Customer Fax 952-949-8409 Item DescriptionQty Cost Total SALE Price Quote to purchase Engine #22, SO # 133741, to be purchased and released by November 15, 2024. 1 150,000.00 150,000.00 Used trucks must be in same or similar condition as when inspected. $150,000.00 Remit payment to: City of Eden Prairie Attn:Ward Parker 15150 Technology Dr 11/15/2024 Eden Prairie, MN 55344 Invoice# E-22 SHIP TO Fire Safety USA 3253 19Th Street NW Rochester, MN. 55901 QTY UNIT PRICE TOTAL SUBTOTAL $150,000.00 DISCOUNT $0.00 SUBTOTAL LESS DISCOUNT $150,000.00 TAX RATE 0.00% TOTAL TAX $0.00 SHIPPING/HANDLING $0.00 Balance Due 150,000.00$ DESCRIPTION # 133741- EONE Serial Number VIN # 4EN6AAA8151009695 2008 E- ONE Rescue Pumper 1 Rochester, MN. 55901 INVOICE BILL TO Fire Safety USA 3253 19TH Steet NW Due On Receipt $150,000.00 *VEHICLE SOLD AS IS WITH NO WARRANTY* *Equipment will be picked up by/delivered by Fire Safety USA $150,000.00 CITY COUNCIL AGENDA SECTION: Payment of Claims DATE: Nov. 12, 2024 DEPARTMENT/DIVISION: Tammy Wilson, Office of the City Manager/Finance ITEM DESCRIPTION: Payment of Claims ITEM NO.: X. Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 312707 - 313359 Wire Transfers 1037063 - 1037292 Wire Transfers 10801 - 10861 Purchasing Card 10852 City of Eden Prairie Council Check Summary 11/12/2024 Division Amount Division Amount 000 General 0 304 Senior Board 106 100 City Manager 220,340 308 E-911 1,154 101 Legislative 18,218 314 Special Investigations 1,000 102 Legal Counsel 46,096 315 Economic Development 170,605 110 City Clerk 673 502 Park Development 650,119 111 Customer Service 6,930 509 CIP Fund 98,575 112 Human Resources 1,209 513 CIP Pavement Management 1,157,923 113 Communications 20,093 526 Transportation Fund 315,036 114 Benefits & Training 9,208 539 2020 Improvement Projects 12,762 130 Assessing 1,084 541 Dell Rd (Crestwood to CSAH 61)36,985 131 Finance 1,833 542 Willow Creek Street/Utilities 2,345 132 Housing and Community Services 37,367 543 Police Remodel 182,030 133 Planning 618 544 Shady Oak (FCD to Valley View)13,629 136 Public Safety Communications 7,168 804 100 Year History 6 137 Economic Development 1,781 Total Capital Projects Fund 2,642,273 150 Park Administration 14,160 151 Park Maintenance 71,253 601 Prairie Village Liquor 197,633 153 Organized Athletics 55 602 Den Road Liquor 365,870 154 Community Center 29,511 603 Prairie View Liquor 224,290 156 Youth Programs 6,254 605 Den Road Building 6,417 157 Special Events 25,675 701 Water Enterprise Fund 1,216,551 158 Senior Center 7,171 702 Wastewater Enterprise Fund 1,039,713 159 Recreation Administration 8,663 703 Stormwater Enterprise Fund 550,869 160 Therapeutic Recreation 1,807 Total Enterprise Fund 3,601,343 162 Arts 9,630 163 Outdoor Center 868 802 494 Commuter Services 70,259 164 Park Rental Facilities 165 806 SAC Agency Fund 32,305 168 Arts Center 973 807 Benefits Fund 1,255,805 180 Police Sworn 59,743 812 Fleet Internal Service 115,366 184 Fire 35,601 813 IT Internal Service 108,455 186 Inspections 6,032 815 Facilites Operating ISF 91,327 200 Engineering 11,786 816 Facilites City Center ISF 152,203 201 Street Maintenance 36,464 817 Facilites Comm. Center ISF 136,165 202 Street Lighting 77,943 818 Dental Insurance 27,072 Total General Fund 776,372 820 Fencing Consortium 26 Total Internal Svc/Agency Fund 1,988,984 301 CDBG 40,869 303 Cemetary Operation 1,250 Report Total 9,077,418 312 Recycle Rebate 5,504 321 Opioid Settlement 20,824 Total Special Revenue Fund 68,447 City of Eden PrairieCouncil Check Register by GL 11/12/2024 Check #Amount Supplier / Explanation Account Description Business Unit Comments 1037284 666,672 NORTHWEST ASPHALT Improvement Contracts CIP Pavement Management Prairie Ctr Drive Pavement Rehab 1037160 656,157 NORTHWEST ASPHALT Improvement Contracts CIP Pavement Management Prairie Ctr Drive Rehab & Homeward Hills Sewer Lining 312804 490,175 GOODMANSON CONSTRUCTION Other Contracted Services Park Acquisition & Development Miller Park Court Facility 313331 420,599 RACHEL CONTRACTING LLC Improvement Contracts Stormwater Enterprise Fund Rainbow Drive Box Culvert Replacement 312825 383,901 METROPOLITAN COUNCIL MCES User Fee Wasterwater Collection Wastewater Svc Fee Nov 2024 313107 346,057 BITUMINOUS ROADWAYS INC Improvement Contracts Water Capital Mount Curve Watermain Lining 10839 322,171 UKG INC Federal Taxes Withheld Health and Benefits Payroll Taxes PR Ending 10.18.24 10804 309,739 UKG INC Federal Taxes Withheld Health and Benefits Payroll Taxes PR Ending 10.04.24 312836 275,195 NEW LOOK CONTRACTING INC Improvement Contracts Transportation Fund Franlo/Eden Prairie Ctr Dr intersection improvements 312996 251,370 MINGER CONSTRUCTION INC Improvement Contracts Wastewater Capital Lift Station Rehab Program 10802 230,273 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 09.20.24 10837 229,999 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 10.04.24 313263 203,294 BKJ LAND COMPANY Improvement Contracts Stormwater Enterprise Fund Sump Pump Collection & Draintile Project 312797 184,416 ENCLAVE AT MANOR ROAD LLC Deposits General Fund Refund Cash Escrow replaced with LOC - Manor Road 312951 183,693 AMERICAN LIBERTY CONSTRUCTION, INC Improvement Contracts Water Enterprise Fund Well 17 Reconstruction 312774 168,562 BKV GROUP Other Contracted Services Police Remodel Police Remodel 10825 146,759 MINNESOTA DEPT OF REVENUE Due to Other Govt Various Funds Sales Tax Sept 2024 313152 123,298 MAGNEY CONSTRUCTION INC Improvement Contracts Water Capital Well 5 Wellhouse Demo & Rehab 10852 90,547 USB-PURCHASING CARD Various Various Funds 313156 85,774 MINGER CONSTRUCTION INC Improvement Contracts Wastewater Capital 312789 83,600 CONSTRUCTION RESULTS CORPORATION Improvement Contracts Economic Development Fund 312822 82,337 MAGNEY CONSTRUCTION INC Improvement Contracts Water Capital 1037292 75,193 XCEL ENERGY Electric Various Funds 1037223 68,314 SRF CONSULTING GROUP INC Design & Engineering Stormwater Capital 313315 67,360 MIDWAY FORD Autos Capital Maint. & Reinvestment 313280 65,462 DMJ ASPHALT INC Other Contracted Services Park Acquisition & Development 312842 64,683 PARKOS CONSTRUCTION COMPANY Building Repair & Maint.Park Acquisition & Development 312975 51,512 EXCEL LAWN & LANDSCAPE Contract Svcs - Lawn Maint.Various Funds 1037147 43,534 WSB & ASSOCIATES INC Design & Engineering Dell Rd (Crestwood to CSAH 61) 312984 41,758 HULS BROS TRUCKING INC Lime Residual Removal Water Treatment 313275 40,993 CONSTRUCTION RESULTS CORPORATION Improvement Contracts Economic Development Fund 1037214 40,272 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal Council 312876 38,082 UKG INC Ultimate (prev. Ceridian)IT Operating 312977 37,708 GRAYMONT Treatment Chemicals Water Treatment 1037155 35,658 HAWKINS INC Treatment Chemicals Water Treatment 313348 35,292 TOTAL MECHANICAL SERVICES Contract Svcs - HVAC General Community Center 312826 31,982 METROPOLITAN COUNCIL Due to Other Govt SAC Agency Fund 313147 31,125 KEYS WELL DRILLING COMPANY Improvement Contracts Water Supply (Wells) 10841 30,304 EMPOWER Deferred Compensation Health and Benefits 312805 30,116 GRAYMONT Treatment Chemicals Water Treatment 313289 29,948 GRAYMONT Treatment Chemicals Water Treatment 10806 29,543 EMPOWER Deferred Compensation Health and Benefits 313313 28,777 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Metering 1037097 27,912 DIVERSE BUILDING MAINTENANCE Janitor Service Various Funds 313177 26,930 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit Check #Amount Supplier / Explanation Account Description Business Unit Comments31333325,000 RES SPECIALTY PYROTECHNICS INC Other Contracted Services July 4th Celebration 1037212 24,907 DIVERSE BUILDING MAINTENANCE Janitor Service Various Funds 313132 24,538 GUARDIAN FLEET SAFETY LLC Autos Fleet Capital 313130 22,547 GRAYMONT Treatment Chemicals Water Treatment 312861 22,096 SDDI SIGNS Other Contracted Services Economic Development Fund 312737 21,466 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1037168 20,828 XCEL ENERGY Electric Various Funds 10810 20,813 NCR PAYMENT SOLUTIONS,PA, LLC Bank and Service Charges Prairie View Liquor Store 313138 20,679 HENNEPIN COUNTY TREASURER Other Contracted Services Opioid Settlement 312772 20,528 BEAUDRY OIL & PROPANE Motor Fuels Fleet Operating 10805 19,738 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 313224 19,651 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 10840 19,535 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 312919 19,032 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1037278 18,885 HAWKINS INC Treatment Chemicals Water Treatment 10812 18,575 CHASE Bank and Service Charges Various Funds 312731 18,527 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 312852 18,044 PROP Other Contracted Services CDBG - Public Service 312807 17,806 GUARDIAN FLEET SAFETY LLC Autos Fleet Capital 1037099 17,623 GARTNER REFRIGERATION & MFG INC Contract Svcs - Ice Rink Ice Arena Maintenance 312762 17,227 ABM ONSITE SERVICES-MIDWEST Janitor Service Various Funds 10827 17,225 WEX HSA - Employee Health and Benefits 1037270 17,041 ADVANCED ENGINEERING & ENVIRONMENTAL SE Design & Engineering Water Supply (Wells) 313131 16,968 GRI EDEN PRAIRIE, LLC Other Contracted Services Prairie Village Liquor Store 10855 16,875 WEX HSA - Employee Health and Benefits 313170 16,698 PRAIRIEVIEW RETAIL LLC Other Contracted Services Prairie View Liquor Store 10801 15,990 PAYCHEX Wages and Benefits MM 494 Corridor Commission 10851 15,985 PAYCHEX Wages and Benefits MM 494 Corridor Commission 1037150 15,425 CENTERPOINT ENERGY Gas Various Funds 312740 15,393 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 313191 15,000 WINDOW CONCEPTS OF MINNESOTA INC Accounts Receivable TIF-Eden Shores Senior Housing 1037156 14,820 LOGIS Software Maintenance IT Operating 313001 14,325 MWP RECREATION Building Materials Park Acquisition & Development 313119 14,284 CORE & MAIN Repair & Maint. Supplies Park Maintenance 312878 14,136 VERIZON WIRELESS Data Plans - Police IT Operating 313300 13,750 HUELIFE LLC Other Contracted Services Planning & Development 312956 13,468 BOLTON & MENK INC Other Contracted Services Police Remodel 1037087 13,463 SHADYWOOD TREE EXPERTS INC Other Contracted Services Tree Removal 312910 13,069 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 313055 13,052 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 312857 13,000 RIGHTLINE DESIGN LLC Other Contracted Services Communications 313230 12,901 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 312928 12,703 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 313104 12,551 BADGER METER Telephone Water Metering 313262 12,525 BEAUDRY OIL & PROPANE Motor Fuels Fleet Operating 313178 12,509 SOUTHWEST SUBURBAN CABLE COMMISSION Dues & Subscriptions City Council 313062 12,167 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 312742 11,998 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 1037109 11,801 XCEL ENERGY Electric Various Funds 312938 11,654 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments31308510,729 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 312848 10,620 PRECISION UTILITIES Equipment Repair & Maint Water Distribution 313016 10,387 SSI KEF SLB LLC Electric Maintenance Facility 313009 10,375 PROP Other Contracted Services Housing and Community Service 10808 10,330 CARD CONNECT Bank and Service Charges Community Center Admin 312754 10,082 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 313103 9,959 ASTLEFORD EQUIPMENT COMPANY INC Equipment Parts Fleet Operating 313205 9,796 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 313243 9,736 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 312870 9,678 THE JAMAR COMPANY Contract Svcs - Roof General Community Center 1037162 9,625 SENIOR COMMUNITY SERVICES Other Contracted Services Housing and Community Service 312717 9,602 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 312759 9,479 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 313305 9,476 K&S HEATING AIR PLUMBING ELECTRIC INC Other Contracted Services Rehab 312981 9,399 HAMMER COMMUNITY SOLAR LLC Electric Facilities Operating ISF 1037107 9,319 STREICHERS Clothing & Uniforms Police Sworn 1037148 9,208 BIFFS INC Waste Disposal Park Maintenance 1037266 8,826 STANTEC CONSULTING SERVICES INC Other Contracted Services Capital Maint. & Reinvestment 313014 8,745 SIR LINES-A-LOT Contracted Striping Traffic Signs 313171 8,720 PRECISION UTILITIES Equipment Repair & Maint Water Distribution 312757 8,659 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 312710 8,555 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 10850 8,513 U.S. BANK - I-494 PURCH. CARD Various 494 Corridor Commission 312778 8,500 BULLSEYE MEDIA Operating Supplies Fire 313123 8,490 DUNSMORE ASPHALT INC Pavement Rehab Wasterwater Collection 1037271 8,427 CENTERPOINT ENERGY Gas Various Funds 312903 8,395 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 313217 8,328 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 313160 8,299 MWP RECREATION Building Materials Capital Outlay Parks 1037124 8,290 BRIN GLASS SERVICE Contract Svcs - General Bldg General Community Center 313006 8,210 PALADIN TECHNOLOGIES Other Hardware Public Safety Communications 313235 8,150 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 313076 7,997 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 313120 7,792 DG MINNESOTA CS 2021 LLC Electric Facilities Operating ISF 312721 7,768 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 312896 7,749 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 1037144 7,740 STANTEC CONSULTING SERVICES INC Other Contracted Services Capital Maint. & Reinvestment 10828 7,725 WEX HSA - Employer Health and Benefits 313351 7,640 VALLEY RICH CO INC Equipment Repair & Maint Water Distribution 313069 7,625 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 313227 7,594 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 10829 7,461 HEALTHPARTNERS Insurance Insurance 312733 7,405 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 313013 7,394 SHORT ELLIOTT HENDRICKSON INC Design & Engineering Water Capital 312932 7,391 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 10856 7,266 HEALTHPARTNERS Insurance Insurance 313012 7,200 SANDCRANE MONUMENT SERVICE LLC Other Contracted Services Park Acquisition & Development 313294 6,990 HINTERLAND CSG LLC Electric Facilities Operating ISF 313173 6,950 PRO TREE OUTDOOR SERVICES Other Contracted Services Tree Removal 313268 6,932 CEMSTONE PRODUCTS COMPANY Building Materials Capital Maint. & Reinvestment Check #Amount Supplier / Explanation Account Description Business Unit Comments108446,887 HEALTHPARTNERS Insurance Insurance 313041 6,874 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 313110 6,840 BUREAU OF CRIMINAL APPREHENSION Software Maintenance IT Operating 312944 6,708 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 313019 6,555 STREETLIGHT DATA INC Dues & Subscriptions Engineering 312780 6,549 CEMSTONE PRODUCTS COMPANY Pavement Rehab Streets Pavement 1037163 6,436 ST CROIX RECREATION FUN PLAYGRAOUNDS INC Operating Supplies Park Maintenance 312732 6,423 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 313057 6,415 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 312746 6,400 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 313292 6,386 GUARDIAN FLEET SAFETY LLC Autos Fleet Capital 1037286 6,349 SENIOR COMMUNITY SERVICES Other Contracted Services CDBG - Public Service 313186 6,252 VAN PAPER COMPANY Cleaning Supplies Arts Center 313176 6,250 SOJOURNER PROJECT INC.Other Contracted Services Police Sworn 312722 6,149 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 313144 6,133 ISG Other Contracted Services Park Acquisition & Development 313189 6,100 WAYNES HOME SERVICES Window Washing General Community Center 313318 6,094 MINNESOTA DEPARTMENT OF EMPLOYMENT Unemployment Compensation Organizational Services 313218 6,049 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 313027 6,020 WAYNES HOME SERVICES Window Washing Various Funds 1037073 6,017 BRAUN INTERTEC CORPORATION Testing CIP Pavement Management 313175 5,830 SOBANIA COMMUNITY SOLAR Electric Facilities Operating ISF 313015 5,780 SSI KEF SLB LLC Electric Water Treatment 312838 5,641 NORTHWESTERN POWER EQUIPMENT CO INC Treatment Chemicals Water Treatment 312747 5,516 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 1037104 5,497 MOTOROLA Capital Under $25,000 Opioid Settlement 1037277 5,496 HANSEN THORP PELLINEN OLSON Design & Engineering Stormwater Capital 313267 5,460 CATALYST GRAPHICS INC Postage Community Brochure 313359 5,460 CATALYST GRAPHICS INC Postage Recycle Rebate 10815 5,457 HEALTHPARTNERS Insurance Insurance 312911 5,419 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 312849 5,250 PRO TREE OUTDOOR SERVICES Contract Svcs - Lawn Maint.Fire Station #4 313199 5,184 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 313078 5,106 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 313056 5,071 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 312887 5,000 MINNESOTA WINDOW & SIDING CO INC Other Contracted Services Rehab 313219 4,962 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 313030 4,956 WM CORPORATE SERVICES INC Waste Disposal Fire Station #3 312912 4,952 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 313197 4,846 HEALTHPARTNERS Wages and Benefits ML 494 Corridor Commission 1037101 4,839 HORIZON COMMERCIAL POOL SUPPLY Supplies - Pool Pool Maintenance 313047 4,766 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 312990 4,724 LAW ENFORCEMENT LABOR SERVICES INC.Union Dues Withheld Health and Benefits 313246 4,709 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 313298 4,687 HOME DEPOT CREDIT SERVICES Small Tools Various Funds 313253 4,632 M-R SIGN CO INC Signs Traffic Signs 313355 4,611 WELCH LAW FIRM Legal Legal Council 313266 4,600 CASTRO CLEANING LLC Janitor Service Utility Operations - General 313090 4,570 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 1037158 4,449 METRO SALES INCORPORATED*Equipment Rentals IT Operating Check #Amount Supplier / Explanation Account Description Business Unit Comments3128654,448 STERLING FENCE INC Building Materials Park Maintenance 312891 4,443 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 313209 4,375 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 1037224 4,309 STREICHERS Protective Clothing Police Sworn 313114 4,216 CEMSTONE PRODUCTS COMPANY Pavement Rehab Capital Outlay Parks 313140 4,200 HYDROCORP Improvement Contracts Water Enterprise Fund 313350 4,157 VALLEY PAVING INC Outside Water Sales Water Enterprise Fund 1037275 4,141 ETHANOL PRODUCTS LLC Treatment Chemicals Water Treatment 312971 4,125 EDEN PRAIRIE EARLY CHILDHOOD Other Contracted Services Housing and Community Service 312824 4,000 MESSERLI & KRAMER Messerli & Kramer 494 Corridor Commission 313312 4,000 MESSERLI & KRAMER Messerli & Kramer 494 Corridor Commission 10823 3,945 INVOICE CLOUD INC Bank and Service Charges Various Funds 313211 3,924 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 313193 3,900 XIGENT SOLUTIONS LLC Hardware - R&M IT Capital 1037282 3,846 METRO SALES INCORPORATED*Equipment Rentals IT Operating 313154 3,768 MARTIN MARIETTA MATERIALS Pavement Rehab Street Maintenance 312883 3,750 WAYNES HOME SERVICES Window Washing Various Funds 312890 3,725 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 1037088 3,718 SITEONE LANDSCAPE SUPPLY, LLC Landscape Materials/Supp Park Maintenance 312985 3,694 IMPACT PROVEN SOLUTIONS Other Contracted Services Wastewater Accounting 312999 3,679 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Various Funds 313248 3,620 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 312785 3,600 CLEARPOINT STRATEGY Dues & Subscriptions City Council 312908 3,594 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 313067 3,519 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 1037092 3,479 WSB & ASSOCIATES INC Testing Wastewater Capital 313297 3,400 HOIGAARDS CUSTOM CANVAS Repair & Maint. Supplies Water Treatment 1037288 3,388 STAR TRIBUNE MEDIA COMPANY LLC Dues & Subscriptions Communications 312889 3,343 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 312991 3,333 LOCKRIDGE GRINDAL NAUEN PLLP Legal Various Funds 312925 3,303 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 1037287 3,300 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply (Wells) 313257 3,290 ASCO SERVICES INC Equipment Repair & Maint Water Treatment 1037211 3,239 DAIKIN APPLIED Contract Svcs - HVAC City Center - CAM 313035 3,174 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 312856 3,125 RELATE COUNSELING CENTER Other Contracted Services Housing and Community Service 312711 3,112 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 312808 3,084 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police Sworn 312958 3,057 CEMSTONE PRODUCTS COMPANY Pavement Rehab City Center - CAM 1037128 3,035 FLEETPRIDE INC Equipment Parts Fleet Operating 1037186 3,026 BECKER ARENA PRODUCTS INC Contract Svcs - General Bldg Ice Arena Maintenance 312846 3,000 PITNEY BOWES BANK INC RESERVE ACCOUNT Postage Customer Service 313126 3,000 ETHICAL LEADERS IN ACTION LLC Tuition Reimbursement/School Police Sworn 313194 3,000 YMCA OF THE NORTH Other Contracted Services Housing and Community Service 1037222 2,983 SHERWIN WILLIAMS Operating Supplies Traffic Signals 312801 2,964 GB TECHNOLOGIES LLC Contract Svcs - Fire/Life/Safe Park Shelters 313004 2,950 OLSEN'S EMBROIDERY/COMPANY Operating Supplies Fleet Operating 313324 2,950 OLSEN'S EMBROIDERY/COMPANY Operating Supplies Fleet Operating 313236 2,905 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 312933 2,823 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments3128772,784 VAN PAPER COMPANY Cleaning Supplies General Community Center 312765 2,760 ADVANTAGE PROPERTY MAINTENANCE INC Other Contracted Services Street Maintenance 312806 2,759 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Concessions 313299 2,752 HOPE HAVEN INC Operating Supplies Snow & Ice Control 10814 2,722 WEX FSA - Dependent Care Health and Benefits 1037145 2,693 TMS JOHNSON Supplies - HVAC General Community Center 1037209 2,662 BARR ENGINEERING COMPANY Other Contracted Services Stormwater Non-Capital 313172 2,656 PRESCRIPTION LANDSCAPE Other Contracted Services Street Maintenance 1037197 2,650 MINNESOTA NATIVE LANDSCAPES Other Contracted Services Fire Station #2 1037126 2,583 COUNTY MATERIALS CORPORATION Repair & Maint. Supplies Stormwater Collection 312834 2,572 NAC Contract Svcs - HVAC General Community Center 1037226 2,550 WALL TRENDS INC Contract Svcs - General Bldg Park Shelters 313077 2,528 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 313334 2,486 REVOLUTIONARY SPORTS, LLC Instructor Service Recreational Sports 1037127 2,458 EGAN-MCKAY ELECTRICAL CONTRACTORS INC.Other Contracted Services Transportation Fund 1037248 2,455 CLAREY'S SAFETY EQUIPMENT Small Tools Fire 312916 2,445 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 312770 2,439 ARVIG Fiber Lease Payments IT Operating 312745 2,430 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 313215 2,427 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 1037154 2,413 H M CRAGG CO Contract Svcs - Fire/Life/Safe Fire Station #4 312875 2,400 TYTANN BLACKTOPPING Other Contracted Services Capital Maint. & Reinvestment 313025 2,400 VERITONE INC Software Maintenance IT Operating 313269 2,400 CENTER FOR ENERGY AND ENVIRONMENT Other Contracted Services Sustainable Eden Prairie 312810 2,375 HOMELINE Other Contracted Services Housing and Community Service 312816 2,374 LAKE COUNTRY DOOR LLC Contract Svcs - General Bldg Police (City Cost) 313108 2,345 BOLTON & MENK INC Design & Engineering Willow Creek Street/Utilities 313220 2,333 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 1037244 2,315 ASSURED SECURITY Repair & Maint. Supplies Skating Rinks/Warming Houses 312843 2,307 PERA Wages and Benefits MM 494 Corridor Commission 313326 2,307 PERA Wages and Benefits MM 494 Corridor Commission 313201 2,293 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 312931 2,279 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 10830 2,234 WEX FSA - Dependent Care Health and Benefits 312994 2,225 MEDICINE LAKE TOURS Special Event Fees Trips 313286 2,200 EXPRESSIVE!Other Contracted Services Organizational Services 313164 2,169 NYGAARD NICHOLAS Reimbursable Training Fire 313277 2,160 COVERTTRACK GROUP Other Contracted Services General Fund 312748 2,155 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 312840 2,125 ONWARD EDEN PRAIRIE Other Contracted Services Housing and Community Service 1037285 2,102 PRAIRIE ELECTRIC COMPANY Repair & Maint. Supplies Water Treatment 1037276 2,085 GENUINE PARTS COMPANY Equipment Parts Fleet Operating 313021 2,078 THE ADVENT GROUP Temp 494 Corridor Commission 312712 2,067 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 313221 2,042 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 312730 2,025 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 313237 2,024 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 313200 2,001 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 312851 2,000 PROP Other Contracted Services CDBG - Public Service 313321 2,000 MORTON SUE Deposits General Fund Check #Amount Supplier / Explanation Account Description Business Unit Comments3129001,998 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 312976 1,967 FIRENET SYSTEMS INC Building Repair & Maint.Utility Operations - General 1037279 1,955 IDEAL SERVICE INC Equipment Repair & Maint Water Supply (Wells) 312942 1,926 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 312866 1,918 STONE SOURCE INC Contract Svcs - General Bldg Park Shelters 312934 1,894 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 1037190 1,883 FASTENAL COMPANY Repair & Maint. Supplies Fleet Operating 10813 1,879 AMERICAN EXPRESS Bank and Service Charges Various Funds 312832 1,875 MOVEFWD INC Other Contracted Services Housing and Community Service 312709 1,857 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 312955 1,846 BCM ONE Telephone IT Operating 313343 1,844 TENNIS WEST DIRECTION Outside Water Sales Water Enterprise Fund 313302 1,838 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 313089 1,820 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 312888 1,807 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 312773 1,777 BKJ LAND COMPANY Other Contracted Services Capital Maint. & Reinvestment 1037095 1,769 CENTERPOINT ENERGY Gas Various Funds 312894 1,746 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 313052 1,720 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 312743 1,713 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 312714 1,713 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 313072 1,702 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 313037 1,695 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 313238 1,691 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 1037217 1,686 LANDS END CORPORATE SALES Clothing & Uniforms Police Sworn 1037200 1,683 STANTEC CONSULTING SERVICES INC OCS - Studies Stormwater Non-Capital 313061 1,673 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 313198 1,666 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1037111 1,664 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 313183 1,657 THE ADVENT GROUP Temp 494 Corridor Commission 313150 1,656 LEGACY GYMNASTICS Instructor Service Recreational Sports 313356 1,642 WILSONS NURSERY INC Landscape Materials/Supp Tree Replacement Fund 312993 1,642 MARTIN MARIETTA MATERIALS Pavement Rehab Streets Pavement 10860 1,641 FIDELITY SECURITY LIFE INSURANCE CO Voluntary Employee Benefits Health and Benefits 313066 1,641 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 313141 1,639 HYDRO-VAC INC Equipment Repair & Maint Wasterwater Collection 313340 1,628 STRACK CONSTRUCTION Fire Hydrant Permits Water Enterprise Fund 313234 1,609 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 312766 1,600 AERO DRAPERY AND BLIND Contract Svcs - General Bldg Maintenance Facility 312784 1,600 CIRCUITWORKS POWER PROTECTION LLC Repair & Maint. Supplies Water Treatment 312735 1,591 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 313113 1,577 CEF EP COMMUNITY SOLAR LLC Electric Facilities Operating ISF 313115 1,562 COLE PAPERS INC Operating Supplies Fire 313034 1,535 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1037195 1,524 LYNDALE PLANT SERVICES Contract Svcs - Int. Landscape City Center - CAM 313038 1,523 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 313059 1,520 FAT PANTS BREWING CO LLC Liquor Product Received Den Road Liquor Store 312776 1,508 BOLTON & MENK INC Design & Engineering Capital Maint. & Reinvestment 1037219 1,502 METROPOLITAN MECHANICAL CONTRACTORS Contract Svcs - HVAC General Community Center 1037207 1,500 ALLDATA Software Fleet Operating Check #Amount Supplier / Explanation Account Description Business Unit Comments3129351,472 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 313252 1,468 CONTECH ENGINEERED SOLUTIONS LLC Repair & Maint. Supplies Stormwater Collection 1037268 1,459 YOUNGSTEDTS COLLISION CENTER Equipment Repair & Maint Fleet Operating 312930 1,457 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 313075 1,439 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 313309 1,427 MARTIN MARIETTA MATERIALS Pavement Rehab Water Distribution 313036 1,426 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 1037191 1,422 GOPHER STATE ONE-CALL OCS - Utility Locates Water Distribution 1037196 1,420 METROPOLITAN FORD Equipment Repair & Maint Fleet Operating 312844 1,420 PETERSON COUNSELING AND CONSULTING Clothing & Uniforms Fire 313195 1,415 YORKTOWN OFFICES Rent 494 Corridor Commission 313357 1,415 YORKTOWN OFFICES Rent 494 Corridor Commission 313341 1,412 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 313222 1,403 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 313196 1,400 WARNING LITES Other Contracted Services Street Maintenance 1037236 1,393 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 313276 1,390 CORE & MAIN Repair & Maint. Supplies Water Distribution 313149 1,335 LEAST SERVICES COUNSELING Other Contracted Services Police Sworn 313208 1,317 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 10811 1,315 US BANK - CREDIT CARD MERCHANT ONLY Bank and Service Charges Various Funds 1037182 1,312 AIRGAS USA LLC Supplies - Pool Fire 312858 1,303 ROQUE SARAH Travel Expense Fire 312850 1,294 PROFORMA Office Supplies Customer Service 313101 1,275 ASPEN CARPET CLEANING Janitor Service Prairie View Liquor Store 312885 1,271 XIGENT SOLUTIONS LLC Hardware - R&M IT Operating 312869 1,264 THE ADVENT GROUP Accounting Fee 494 Corridor Commission 312973 1,256 EHLERS & ASSOCIATES INC Deposits Economic Development Fund 312821 1,249 LINDSTROM RESTORATION Other Contracted Services Den Road Building 312750 1,245 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 313008 1,242 PRECISE MRM LLC Other Contracted Services Snow & Ice Control 312783 1,217 CINTAS CORPORATION Safety Supplies Community Center Admin 1037068 1,211 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1037153 1,209 GRAINGER Repair & Maint. Supplies General Community Center 312768 1,180 AMERICAN ENVIRONMENTAL LLC Equipment Repair & Maint Stormwater Collection 1037103 1,178 METRO ELEVATOR INC Contract Svcs - Elevator City Center - CAM 313344 1,171 THE ADVENT GROUP Temp 494 Corridor Commission 313190 1,160 WHEELER LUMBER LLC Repair & Maint. Supplies Homeward Hills Park 313073 1,152 WINEBOW Liquor Product Received Den Road Liquor Store 313311 1,144 MEDICINE LAKE TOURS Special Event Fees Trips 1037121 1,106 AIRGAS USA LLC Supplies - Pool Pool Maintenance 1037240 1,102 VINOCOPIA Liquor Product Received Prairie View Liquor Store 312913 1,100 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 1037291 1,095 WM MUELLER AND SONS INC Pavement Rehab Streets Pavement 1037241 1,094 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1037258 1,081 MACQUEEN EQUIPMENT INC Equipment Repair & Maint Fire 313254 1,078 AFFORDABLE BEST CATERING Special Event Fees Senior Center Programs 312831 1,073 MN DEPT OF TRANSPORTATION Testing Transportation Fund 312921 1,057 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 312992 1,042 MARCO INC Hardware - R&M IT Operating 1037080 1,038 MACQUEEN EQUIPMENT INC Equipment Parts Fleet Operating Check #Amount Supplier / Explanation Account Description Business Unit Comments3132041,035 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 313260 1,023 AURORA ASPHALT & CONCRETE Other Contracted Services Capital Maint. & Reinvestment 313225 1,018 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 1037078 1,018 KILLMER RYAN Conference/Training IT Operating 313306 1,009 LAKE COUNTRY DOOR LLC Equipment Repair & Maint Fire Station #2 313082 1,007 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 312800 1,000 FRATTALONE CO Deposits General Fund 313168 1,000 PETTY CASH-POLICE DEPT Miscellaneous Special Investigations 1037237 1,000 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 1037215 999 H M CRAGG CO Contract Svcs - Fire/Life/Safe General Community Center 1037227 999 WM MUELLER AND SONS INC Pavement Rehab Park Maintenance 312899 995 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 313270 990 CENTURYLINK Telephone City Center - CAM 313202 990 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 312918 988 INSIGHT BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 10803 967 UKG INC Garnishment Withheld Health and Benefits 10838 967 UKG INC Garnishment Withheld Health and Benefits 10834 961 WEX FSA - Dependent Care Health and Benefits 313273 959 COLE PAPERS INC Operating Supplies Fire 1037171 959 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 10849 951 WEX Other Contracted Services Health and Benefits 1037070 934 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1037177 928 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 1037232 928 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store 313293 918 GYM WORKS Equipment Repair & Maint Fitness Center 313088 917 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 1037149 914 CDW GOVERNMENT INC.Computers E-911 Program 313146 908 JOHN HENRY FOSTER MINNESOTA INC Maintenance Contracts Water Treatment 313125 900 ERICKSON ENGINEERING COMPANY LLC Design & Engineering Engineering 313142 893 INDIGO SIGNWORKS, INC.Operating Supplies Internal Events 1037152 880 ELECTRIC PUMP LLC Equipment Repair & Maint Stormwater Collection 1037194 876 KRISS PREMIUM PRODUCTS INC Supplies - HVAC City Center - CAM 313064 862 MEGA BEER Liquor Product Received Den Road Liquor Store 312862 843 SOLUTION BUILDERS Computers 494 Corridor Commission 312940 827 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 1037235 818 VINOCOPIA Liquor Product Received Den Road Liquor Store 1037175 808 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1037245 808 BARRIE SPENCER Clothing & Uniforms Police Sworn 312756 807 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 313328 803 PRINCIPAL FINANCIAL GROUP Wages and Benefits MM 494 Corridor Commission 313251 800 PETTY CASH Various Various Funds 1037188 800 CASE, RON Cemetery Lot Maint. 20%Pleasant Hill Cemetery 1037065 799 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 312739 793 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 313070 792 SUMMER LAKES BEVERAGE LLC Liquor Product Received Den Road Liquor Store 1037100 791 GRAINGER Supplies - General Bldg Utility Operations - General 313046 786 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 313245 775 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 1037074 774 CONCRETE CUTTING AND CORING Operating Supplies Tree Disease 1037280 770 INTERSTATE POWER SYSTEMS INC Equipment Repair & Maint Wasterwater Collection Check #Amount Supplier / Explanation Account Description Business Unit Comments312809756HOME DEPOT CREDIT SERVICES Various Various Funds 1037189 750 CASTREJON INCORPORATED Other Contracted Services IT Capital 313290 748 GREAT LAKES COCA-COLA DISTRIBUTION Merchandise for Resale Concessions 10819 746 WEX FSA - Medical Health and Benefits 1037210 745 BIFFS INC Other Rentals Fall Harvest 313121 743 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 10833 732 WEX FSA - Medical Health and Benefits 10831 729 WEX FSA - Medical Health and Benefits 312897 704 MAVERICK WINE LLC Liquor Product Received Prairie Village Liquor Store 1037174 686 VINOCOPIA Liquor Product Received Den Road Liquor Store 1037246 685 BRAUN INTERTEC CORPORATION Testing Stormwater Capital 313161 681 NAC Contract Svcs - Plumbing City Center - CAM 1037180 680 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 313068 675 RISE RIGHT LLC Liquor Product Received Den Road Liquor Store 1037112 672 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 313240 668 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 313000 660 MOBOTREX INC Equipment Repair & Maint Traffic Signals 10826 658 MINNESOTA DEPT OF REVENUE Motor Fuels Fleet Operating 1037243 653 AIRGAS USA LLC Supplies - Pool Pool Maintenance 312803 647 GERTENS Landscape Materials/Supp Park Maintenance 313040 645 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 312823 645 MARTIN MARIETTA MATERIALS Pavement Rehab Streets Pavement 312741 642 RISE RIGHT LLC Liquor Product Received Den Road Liquor Store 1037256 638 JOHNSON, PHILLIP Clothing & Uniforms Police Sworn 312758 630 RISE RIGHT LLC Liquor Product Received Prairie View Liquor Store 1037085 627 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 1037093 612 ASPEN WASTE SYSTEMS INC.Waste Disposal Utility Operations - General 1037269 607 ZOLL MEDICAL CORPORATION EMS Supplies Fire 313346 606 T-MOBILE Cell/Pager Plans IT Operating 313124 605 EMERGENCY TECHNICAL DECON Protective Clothing Fire 312974 600 EULL'S MANUFACTURING CO INC Repair & Maint. Supplies Wasterwater Collection 313022 600 TRAFFIC CONTROL CORPORATION Equipment Repair & Maint Traffic Signals 313143 600 INNOVATIVE GRAPHICS Clothing & Uniforms New Adaptive 1037102 585 MENARDS Supplies - HVAC Street Maintenance 1037071 582 AIRGAS USA LLC Supplies - Pool Pool Maintenance 312954 581 ASTLEFORD EQUIPMENT COMPANY INC Equipment Parts Fleet Operating 313018 576 STAPLES ADVANTAGE Office Supplies Customer Service 313095 576 WINEBOW Liquor Product Received Prairie View Liquor Store 1037115 575 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1037218 574 MENARDS Repair & Maint. Supplies Fleet Operating 313327 570 PETERSON COUNSELING AND CONSULTING LLC Other Contracted Services Police Sworn 1037135 569 METROPOLITAN FORD Equipment Parts Fleet Operating 1037079 564 KRISS PREMIUM PRODUCTS INC Supplies - HVAC City Center - CAM 1037122 564 BERRY COFFEE COMPANY Merchandise for Resale Concessions 1037089 561 STANTEC CONSULTING SERVICES INC Other Contracted Services Stormwater Non-Capital 10859 558 WEX FSA - Dependent Care Health and Benefits 312988 555 JOHN HENRY FOSTER MINNESOTA INC Equipment Repair & Maint Water Treatment 313180 555 STAPLES ADVANTAGE Office Supplies Utility Operations - General 312995 554 MHSRC/DDP Other Contracted Services Senior Center Programs 1037157 554 MENARDS Repair & Maint. Supplies Street Maintenance Check #Amount Supplier / Explanation Account Description Business Unit Comments312793550DENN TRICIA Other Contracted Services Fall Harvest 312799 549 FASTSIGNS Supplies - General Bldg Fire Station #1 1037201 543 THE OASIS GROUP Employee Assistance Organizational Services 10847 542 WEX FSA - Dependent Care Health and Benefits 312986 540 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 1037204 540 WIESE USA Contract Svcs - General Bldg City Center - CAM 1037281 536 MENARDS Repair & Maint. Supplies Water Treatment 312937 535 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 312795 530 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 313031 525 WOMEN'S DRUM CENTER Other Contracted Services Arts in the Park 313223 525 INSIGHT BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 313314 525 MHSRC/RANGE Tuition Reimbursement/School Police Sworn 312898 524 MEGA BEER Liquor Product Received Prairie Village Liquor Store 313226 516 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 10861 515 PMA FINANCIAL NETWORK INC Bank and Service Charges Various Funds 312922 510 MEGA BEER Liquor Product Received Den Road Liquor Store 1037259 504 METROPOLITAN FORD Equipment Repair & Maint Fleet Operating 313232 503 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 313310 500 MEALS ON WHEELS Other Contracted Services Housing and Community Service 313325 500 PARKOS CONSTRUCTION COMPANY Building Repair & Maint.Park Acquisition & Development 313342 500 TEDDY BEAR BAND Other Contracted Services Staring Lake Concert 1037120 498 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 1037221 495 REINDERS INC Chemicals Park Maintenance 312863 495 ST FRANCIS VETERINARY CLINIC Canine Supplies Police Sworn 312818 486 LAWN RANGER, INC, THE Reimbursable Expenses Park Maintenance 312837 472 NORTHERN BRANDS INC Operating Supplies Volunteers 313026 472 VESTIS SERVICES LLC Janitor Service Den Road Liquor Store 312734 470 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 313317 467 MINNEAPOLIS REGIONAL CHAMBER OF COMMERCE Chamber of Commerce 494 Corridor Commission 10854 462 UKG INC Ultimate (prev. Ceridian)IT Operating 312781 462 CENTURYLINK Telephone IT Operating 313167 461 PAFFY'S PEST CONTROL Contract Svcs - Pest Control Historical Buildings 313206 459 MAVERICK WINE LLC Liquor Product Received Prairie Village Liquor Store 312749 459 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 312905 458 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 313005 456 PAFFY'S PEST CONTROL Contract Svcs - Pest Control Den Bldg. - CAM 313338 451 STAPLES ADVANTAGE Office Supplies Customer Service 313135 451 HENNEPIN COUNTY I/T DEPT Equipment Repair & Maint Public Safety Communications 312727 450 VENN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 312880 450 WARHOL, MELISSA Other Contracted Services Staring Lake Concert 312957 450 CARLSON'S LLOVABLE LLAMAS Other Contracted Services Fall Harvest 312970 450 DIETHELM, TAMMY L Other Contracted Services Pleasant Hill Cemetery 313054 450 BERGMAN LEDGE LLC Liquor Product Received Den Road Liquor Store 313128 450 FOBBE CONTRACTING INC Equipment Repair & Maint Water Distribution 313162 449 NIHCA Dues & Subscriptions Community Center Admin 1037130 449 HENKE, RONNIE Clothing & Uniforms Police Sworn 312827 446 MHSRC/DDP Other Contracted Services Senior Center Programs 313096 444 PETTY CASH-POLICE DEPT Operating Supplies Police Sworn 313049 441 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 313239 441 DOMACE VINO LLC Liquor Product Received Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments103717844056 BREWING LLC Liquor Product Received Prairie View Liquor Store 313100 439 AMERICAN TRADE MARK Operating Supplies Fire 313279 438 DETECTACHEM INC Operating Supplies Police Sworn 312946 438 UNMAPPED BREWING CO Liquor Product Received Prairie View Liquor Store 312867 438 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 312728 432 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 312926 431 PRYES BREWING COMPANY Liquor Product Received Den Road Liquor Store 313137 429 HENNEPIN COUNTY TREASURER Equipment Repair & Maint Public Safety Communications 1037216 425 JANEX INC Janitor Service General Community Center 312744 425 WINEBOW Liquor Product Received Den Road Liquor Store 1037250 424 CUSTOM HOSE TECH Equipment Parts Fleet Operating 312777 423 BUILDING CONTROLS & SOLUTIONS Supplies - HVAC General Community Center 313265 423 BUILDING CONTROLS GROUPS Supplies - HVAC General Community Center 313284 420 ESTRINE, ROBERT Other Contracted Services Community Band 313354 420 WAYNES HOME SERVICES Janitor Service - General Bldg Den Bldg. - CAM 1037242 418 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 313007 418 POLLARD WATER Repair & Maint. Supplies Utility Operations - General 1037119 416 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 1037075 414 FICCADENTI, JENNY Conference/Training Police Sworn 1037077 414 JOHNSTON, ROB Conference/Training Police Sworn 313166 411 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Police Sworn 1037230 410 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 312950 407 ALLENS SERVICE Other Contracted Services Fleet Operating 313042 405 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 1037125 404 BROTHERS FIRE PROTECTION Contract Svcs - Fire/Life/Safe General Community Center 10857 400 WEX HSA - Employer Health and Benefits 312868 400 TALEWISE LLC Other Contracted Services Staring Lake Concert 313032 400 CODA Other Contracted Services Senior Center Programs 1037213 398 GRAINGER Repair & Maint. Supplies Water Treatment 1037072 395 BODENNER ZACHARY Conference/Training IT Operating 313155 390 MHSRC/RANGE Reimbursable Training Fire 312792 390 DEALER AUTOMOTIVE SERVICES INC Autos Fleet Capital 313352 389 VAN PAPER COMPANY Cleaning Supplies General Community Center 1037090 388 TOLL GAS AND WELDING SUPPLY Operating Supplies Street Maintenance 313109 388 BOUND TREE MEDICAL LLC EMS Supplies Fire 1037263 384 R & R SPECIALTIES OF WISCONSIN INC Contract Svcs - Ice Rink Ice Arena Maintenance 313256 380 AMERICAN RED CROSS Licenses and Fees Pool Lessons 312720 378 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 1037066 375 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 312812 374 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 312760 374 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 312726 372 UNMAPPED BREWING CO Liquor Product Received Prairie Village Liquor Store 1037167 371 WM MUELLER AND SONS INC Patching Asphalt Streets Pavement 313358 371 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Wastewater Lift Station 1037254 370 GREATAMERICA FINANCIAL SVCS Postage Customer Service 1037185 367 BARRIE SPENCER Clothing & Uniforms Police Sworn 313045 365 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 313250 364 WINEBOW Liquor Product Received Prairie View Liquor Store 313002 360 NAUTICAL BOWLS Merchandise for Resale Concessions 313111 354 CAP ELECTRIC INC Equipment Repair & Maint Water Treatment Check #Amount Supplier / Explanation Account Description Business Unit Comments312881352WATER CONSERVATION SERVICES INC OCS - Leak Detection Water Distribution 1037181 351 ABRAMOVICH GENNADIY Tuition Reimbursement/School Police Sworn 1037205 351 WILLIAMSON SCOTT Tuition Reimbursement/School Police Sworn 1037264 351 SINON, CORY Tuition Reimbursement/School Police Sworn 1037208 350 ANCHOR PAPER COMPANY Office Supplies Customer Service 313118 347 CONTINENTAL SAFETY EQUIPMENT Supplies - General Bldg Ice Arena Maintenance 1037105 346 PREMIUM WATERS INC Operating Supplies Fire 312755 345 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 1037067 345 VINOCOPIA Liquor Product Received Den Road Liquor Store 313214 343 WINEBOW Liquor Product Received Prairie Village Liquor Store 312952 342 AMERICAN RED CROSS Conference/Training Arts Center 1037161 341 PREMIUM WATERS INC Operating Supplies Fire 313233 337 WINEBOW Liquor Product Received Den Road Liquor Store 313063 336 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 313216 335 BERGMAN LEDGE LLC Liquor Product Received Den Road Liquor Store 313301 335 INSTITUTE OF TRANSPORTATION ENGINEERS Dues & Subscriptions Engineering 313106 333 BCA - MNJIS Employment Support Test Fire 313017 332 ST CROIX LINEN LLC Operating Supplies-Linens Fire 313179 332 ST CROIX LINEN LLC Operating Supplies Fire 313159 331 MR CUTTING EDGE Contract Svcs - Ice Rink Ice Arena Maintenance 312798 330 ESTRINE, ROBERT Other Contracted Services Community Band 312914 326 DANGEROUS MAN BREWING CO LLC Liquor Product Received Den Road Liquor Store 1037159 325 MOTOROLA Equipment Repair & Maint Public Safety Communications 313065 323 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 313264 320 BLUE LINE CUSTOM GIFTS Operating Supplies Police Sworn 1037220 318 PREMIUM WATERS INC Operating Supplies Fire 312924 317 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 10816 315 BPAS HRA Health and Benefits 313285 314 EULL'S MANUFACTURING CO INC Repair & Maint. Supplies Stormwater Collection 1037076 314 GIRARD'S BUSINESS SOLUTIONS INC Equipment Repair & Maint Customer Service 313048 311 VENN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 313244 310 LUCE LINE BREWING CO LLC Liquor Product Received Prairie View Liquor Store 313011 309 SAMBATEK INC Design & Engineering Water Capital 10842 305 US BANK - PAYMODE Bank and Service Charges Finance 1037140 302 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 312909 302 BARREL THEORY BEER COMPANY Liquor Product Received Den Road Liquor Store 312786 300 COMCAST Phone/Data/Web 494 Corridor Commission 312873 300 TRAFFIC CONTROL CORPORATION Improvement Contracts Transportation Fund 313122 300 DRAG N FLY WIRELESS INC Software Maintenance IT Operating 313174 300 RABBIT RESCUE OF MN Other Contracted Services Specialty Fitness Programs 313349 300 TRAFFIC CONTROL CORPORATION Equipment Repair & Maint Traffic Signals 313043 297 MEGA BEER Liquor Product Received Prairie Village Liquor Store 313087 297 MEGA BEER Liquor Product Received Prairie View Liquor Store 313329 296 PROP - PR Charitable Contributions Health and Benefits 312915 294 DOMACE VINO LLC Liquor Product Received Den Road Liquor Store 312929 292 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 312966 291 CORE & MAIN Repair & Maint. Supplies Wasterwater Collection 10846 290 WEX FSA - Medical Health and Benefits 1037274 289 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits 313080 288 FAT PANTS BREWING CO LLC Liquor Product Received Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments1037183288ARCHETYPE SIGNS Operating Supplies Ice Operations 313079 282 DOMACE VINO LLC Liquor Product Received Prairie View Liquor Store 1037231 282 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 312969 278 DELTA DENTAL Wages and Benefits MM 494 Corridor Commission 313086 276 LUPULIN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 312989 276 LANO EQUIPMENT INC Equipment Repair & Maint Park Maintenance 1037265 275 STAAF, CARTER Travel Expense Police Sworn 312923 274 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 313210 272 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie Village Liquor Store 1037184 270 BARNHART JEREMY Dues & Subscriptions Planning 1037229 270 BOURGET IMPORTS Liquor Product Received Prairie Village Liquor Store 1037233 270 BOURGET IMPORTS Liquor Product Received Den Road Liquor Store 1037238 270 BOURGET IMPORTS Liquor Product Received Prairie View Liquor Store 312947 269 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 313094 267 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 313207 266 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 312769 266 AMERICAN RED CROSS Conference/Training Senior Center Admin 10835 264 WEX FSA - Medical Health and Benefits 1037132 263 LEONARD, MICHELLE Misc. Office Supplies 494 Corridor Commission 313330 263 PROPIO LS LLC Other Contracted Services Police Sworn 1037098 261 ECM PUBLISHERS INC Legal Notices Publishing City Clerk 1037228 260 XCEL ENERGY Electric Various Funds 312713 260 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 313192 259 WM CORPORATE SERVICES INC Waste Disposal Maintenance Facility 312906 259 WINEBOW Liquor Product Received Prairie Village Liquor Store 1037139 258 OLDEFENDT ALEX Mileage & Parking Assessing 312893 258 DOMACE VINO LLC Liquor Product Received Prairie Village Liquor Store 312948 258 WINEBOW Liquor Product Received Prairie View Liquor Store 1037247 256 CASE, RON Travel Expense City Council 1037252 256 FREIBERG MARK Travel Expense City Council 1037253 256 GETSCHOW, RICK Travel Expense City Council 1037260 256 NARAYANAN PG Travel Expense City Council 1037267 256 TOOMEY LISA Travel Expense City Council 1037234 252 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 313112 250 CARVER COUNTY SHERIFF'S DEPT.Deposits General Fund 313163 250 NOKOMIS SHOE SHOP Clothing & Uniforms Facilities Staff 1037255 249 HAAK LORI Conference/Training Stormwater Non-Capital 1037146 248 TOLL GAS AND WELDING SUPPLY Operating Supplies Street Maintenance 313033 247 NARAYANAN NAGAPAN P&R Refunds Community Center Admin 312794 245 DIRECTV Cable TV Community Center Admin 312725 245 TRUE BRANDS Liquor Product Received Prairie Village Liquor Store 313283 242 EDEN PRAIRIE NOON ROTARY CLUB Dues & Subscriptions Housing and Community Service 313322 240 MUEHLBAUER, THOMAS G Other Contracted Services Community Band 10832 240 VANCO SERVICES Bank and Service Charges Wastewater Accounting 313145 238 I-STATE TRUCK CENTER Equipment Parts Fleet Operating 312752 234 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 312892 232 DANGEROUS MAN BREWING CO LLC Liquor Product Received Prairie Village Liquor Store 313185 231 TRANSUNION RISK & ALTERNATIVE DATA Other Contracted Services Police Sworn 312879 230 VESTIS SERVICES LLC Janitor Service Prairie View Liquor Store 313188 230 VESTIS SERVICES LLC Janitor Service Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments1037114230VINOCOPIALiquor Product Received Den Road Liquor Store 312943 229 SMALL LOT MN Liquor Product Received Prairie View Liquor Store 312927 229 SMALL LOT MN Liquor Product Received Den Road Liquor Store 313241 225 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 312839 221 OFFICE OF MN IT SERVICES Other Contracted Services Police Sworn 312882 220 WAX EMMA Clothing & Uniforms Police Sworn 313093 220 VENN BREWING COMPANY Liquor Product Received Prairie View Liquor Store 312814 219 JOHNSON JUSTIN Travel Expense Fire 312884 219 WORTHINGTON MATT Travel Expense Fire 312841 215 PAFFY'S PEST CONTROL Contract Svcs - Pest Control City Center - CAM 313102 212 ASPEN MILLS Clothing & Uniforms Fire 313332 211 RED WING BUSINESS ADVANTAGE ACCOUNT Clothing & Uniforms Facilities Staff 312753 208 INVICTUS BREWING CO Liquor Product Received Prairie View Liquor Store 313337 207 STALKER RADAR Equipment Repair & Maint Police Sworn 313229 205 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Den Road Liquor Store 312945 205 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 312796 200 EDINA, CITY OF Other Contracted Services Communications 312972 200 EDEN PRAIRIE ROTARY CLUB Deposits Administration 313291 200 GRI EDEN PRAIRIE, LLC Other Contracted Services Prairie Village Liquor Store 313228 200 PRYES BREWING COMPANY Liquor Product Received Den Road Liquor Store 312854 199 REACH Operating Supplies Ice Operations 313335 197 SCHUMACHER JOHN SCOTT Operating Supplies Community Band 312902 197 SMALL LOT MN Liquor Product Received Prairie Village Liquor Store 1037091 193 WILSON, TAMMY Mileage & Parking Finance 1037169 192 56 BREWING LLC Liquor Product Received Prairie Village Liquor Store 312907 191 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 1037141 190 REXFORD ZACHARY Mileage & Parking Assessing 1037110 190 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 312787 190 COMCAST Internet IT Operating 313044 189 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 313060 189 HEADFLYER BREWING Liquor Product Received Den Road Liquor Store 313081 189 HEADFLYER BREWING Liquor Product Received Prairie View Liquor Store 313129 187 GLOBAL EQUIPMENT COMPANY Cleaning Supplies Fleet Operating 1037116 187 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 10824 186 OPTUM HEALTH Other Contracted Services Health and Benefits 313261 185 BATTERIES PLUS BULBS Operating Supplies Fire 313295 184 HLS OUTDOOR Operating Supplies Park Maintenance 312724 182 SUMMER LAKES BEVERAGE LLC Liquor Product Received Prairie Village Liquor Store 313271 180 CENTURYLINK Internet IT Operating 313308 177 MARKLE AMY Mileage & Parking Parks Administration 313074 176 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 312763 175 ABRAMS ELLEN Licenses, Taxes, Fees Theatre Initiative 312779 175 BURCH RON Licenses, Taxes, Fees Theatre Initiative 312874 175 TWIN CITY MONUMENT CO Other Contracted Services Park Maintenance 312886 175 ZAFFARANO JULIE Licenses, Taxes, Fees Theatre Initiative 313029 175 WILNER SHERI Licenses, Taxes, Fees Theatre Initiative 313051 174 ARBEITER BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 313353 171 VESTIS SERVICES LLC Janitor Service Den Road Liquor Store 1037272 170 CITI-CARGO & STORAGE CO, INC Other Rentals Summer Theatre 313097 168 A TO Z RENTAL CENTER Equipment Repair & Maint Utility Operations - General Check #Amount Supplier / Explanation Account Description Business Unit Comments312871168TIMESAVER OFF SITE SECRETARIAL INC Other Contracted Services City Council 313345 168 TIMESAVER OFF SITE SECRETARIAL INC Other Contracted Services City Council 312939 166 MAVERICK WINE LLC Liquor Product Received Prairie View Liquor Store 312715 165 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 313092 165 SUMMER LAKES BEVERAGE LLC Liquor Product Received Prairie View Liquor Store 312949 164 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 313255 164 ALLEN'S SERVICE INC Other Contracted Services Fleet Operating 1037064 163 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 312811 162 ISC COMPANIES INC Repair & Maint. Supplies Water Treatment 1037206 162 WISE JAMES J Travel Expense Assessing 1037192 162 HAAK LORI Mileage & Parking Stormwater Non-Capital 312901 162 PRYES BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 312817 158 LANO EQUIPMENT INC Equipment Parts Fleet Operating 313024 153 VAN PAPER COMPANY Cleaning Supplies General Community Center 312980 150 HAMBEK KAYLA Other Contracted Services Theatre Initiative 313339 150 STEELE, STEPHEN Building Materials Street Maintenance 1037225 150 USA SECURITY Maintenance Contracts Water Treatment 312953 150 ASPEN MILLS Clothing & Uniforms Fire 313098 149 ACME TOOLS Small Tools Fleet Operating 1037123 148 BOHNSACK, SUE Mileage & Parking Senior Center Admin 312718 147 LIBATION PROJECT Liquor Product Received Prairie Village Liquor Store 312738 147 LIBATION PROJECT Liquor Product Received Den Road Liquor Store 312960 146 CINTAS CORPORATION #470 Repair & Maint. Supplies Fleet Operating 1037273 144 DAKOTA SUPPLY GROUP INC Repair & Maint. Supplies Water Distribution 1037165 144 TWIN CITY SEED CO Repair & Maint. Supplies Stormwater Collection 313053 142 BARREL THEORY BEER COMPANY Liquor Product Received Den Road Liquor Store 313091 140 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 312959 140 CENTURYLINK Internet IT Operating 1037151 139 ECM PUBLISHERS INC Legal Notices Publishing City Clerk 313336 137 SHRED RIGHT Waste Disposal Fire Station #1 1037262 137 NESSLER STEVEN Clothing & Uniforms Police Sworn 313117 137 CONSTRUCTION MATERIALS INC Building Materials Capital Outlay Parks 313203 135 DOMACE VINO LLC Liquor Product Received Prairie Village Liquor Store 1037198 135 NELSEN JOHN Dues & Subscriptions Inspections-Administration 312968 133 DAXKO LLC Software Maintenance IT Operating 312920 131 LIBATION PROJECT Liquor Product Received Den Road Liquor Store 312708 130 PAUL JENISHTON P&R Refunds Community Center Admin 312719 130 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 312729 130 WINEBOW Liquor Product Received Prairie Village Liquor Store 1037239 130 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie View Liquor Store 1037117 128 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie View Liquor Store 313242 127 INVICTUS BREWING CO Liquor Product Received Prairie View Liquor Store 312767 125 ALSDURF LORI Other Contracted Services Theatre Initiative 312835 125 NAWROCKI ANDREW CLAYTOON Other Contracted Services Theatre Initiative 312967 125 DATA PRACTICES OFFICE Conference/Training City Clerk 1037172 123 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 312802 122 GERONSIN ERIK Tuition Reimbursement/School Police Sworn 313010 122 RILEY JEREMY Tuition Reimbursement/School Police Sworn 1037084 122 NESSLER STEVEN Tuition Reimbursement/School Police Sworn 313213 121 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments312829120MINNESOTA SECRETARY OF STATE - NOTARY Dues & Subscriptions Customer Service 312833 120 MUEHLBAUER, THOMAS G Other Contracted Services Community Band 1037069 119 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie View Liquor Store 1037137 119 MULVANEY, JOSH Travel Expense Police Sworn 1037193 119 IVANOV DMITRY Travel Expense Police Sworn 312962 119 COMCAST Telephone E-911 Program 312723 117 STEEL TOE BREWING LLC Liquor Product Received Prairie Village Liquor Store 10809 116 PAYA Bank and Service Charges Theatre Initiative 312761 116 ABLE HOSE & RUBBER INC Repair & Maint. Supplies Water Treatment 313127 116 FIRE SAFETY USA INC Equipment Parts Fleet Operating 313187 116 VERMONT SYSTEMS, INC Software Recreation Admin 312941 115 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 313347 115 T-MOBILE USA Other Contracted Services Police Sworn 1037106 114 STERICYCLE INC Other Contracted Services Police Sworn 1037289 114 STERICYCLE INC Other Contracted Services Police Sworn 313307 112 MAAS CHELSEY P&R Refunds Community Center Admin 313278 110 DAVIES STEPHANIE P&R Refunds Community Center Admin 1037136 110 MPX GROUP, THE Printing Police Sworn 312716 109 INVICTUS BREWING CO Liquor Product Received Prairie Village Liquor Store 312764 107 ACME TOOLS Repair & Maint. Supplies Stormwater Collection 313231 105 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 312707 104 BROWN MICHAEL AR Utility Water Enterprise Fund 313212 104 STARRY EYED BREWING LLC Liquor Product Received Prairie Village Liquor Store 313304 104 JOHNSON LITHO GRAPHICS OF EAU CLAIRE LTD Printing Fitness Admin. 312965 103 COMCAST Cable TV Fire 312751 102 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store 312917 102 INBOUND BREW CO Liquor Product Received Den Road Liquor Store 312936 102 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store 313039 102 INBOUND BREW CO Liquor Product Received Prairie Village Liquor Store 313105 102 BARNA, GUZY & STEFFEN ,LTD Legal Legal Council 312815 100 KRAMMER SAMANTHA Other Contracted Services Staring Lake Concert 312982 100 HAYEN, LINDA Other Contracted Services Theatre Initiative 313028 100 WEYERS SARAH ANNE Other Contracted Services Staring Lake Concert 313133 100 HAYEN, LINDA Other Contracted Services Theatre Initiative 313184 100 T-MOBILE USA Other Contracted Services Police Sworn 313288 100 FOUNDATION BUSINESS SYSTEMS, LLC Software Stormwater Non-Capital 312872 100 T-MOBILE Telephone IT Operating 1037118 99 VINOCOPIA Liquor Product Received Prairie View Liquor Store 312853 98 PROPIO LS LLC Other Contracted Services Police Sworn 312819 98 LAWTON ROBERT Clothing & Uniforms Volunteers 313249 97 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 312895 96 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 313084 96 INSIGHT BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 312904 95 STEEL TOE BREWING LLC Liquor Product Received Prairie Village Liquor Store 1037257 95 KORAS, JORDAN Operating Supplies Police Sworn 1037082 94 MUNOZ, MEGAN Mileage & Parking Fitness Admin. 1037176 91 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 313003 90 NORTHERN BRANDS INC Operating Supplies - Food Fire 312775 90 BLUE LINE CUSTOM GIFTS Operating Supplies Police Sworn 313272 90 CHC CREATING HEALTHIER COMMUNITIES Charitable Contributions Health and Benefits Check #Amount Supplier / Explanation Account Description Business Unit Comments31316989POLLARD WATER Repair & Maint. Supplies Water Distribution 1037199 87 O'ROURKE, MATTHEW Tuition Reimbursement/School Police Sworn 313319 87 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Traffic Signals 312771 87 ASPEN MILLS Clothing & Uniforms Fire 313083 84 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store 1037173 84 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 312979 83 GROTH MUSIC Operating Supplies Community Band 10820 83 PAYCHEX Payroll Admin. Fees 494 Corridor Commission 10853 83 PAYCHEX Payroll Admin. Fees 494 Corridor Commission 1037283 81 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 1037142 80 SCHLOSSMACHER, JIM Mileage & Parking Police Sworn 1037187 80 BECKER, DAVE Reimbursable Training Police Sworn 1037290 78 UPS Postage Police Sworn 313281 76 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 313182 75 TEXT ME INC Other Contracted Services Police Sworn 313258 75 ASPEN MILLS Clothing & Uniforms Fire 1037096 73 CITI-CARGO & STORAGE CO, INC Other Contracted Services Summer Theatre 313071 72 VENN BREWING COMPANY Liquor Product Received Den Road Liquor Store 1037251 72 FEIND STEPHANIE Mileage & Parking Finance 313303 70 J H LARSON COMPANY Repair & Maint. Supplies Park Maintenance 312736 69 INSIGHT BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 312978 69 GRIMCO INC Operating Supplies Traffic Signs 312964 68 COMCAST Cable TV Fire 1037249 68 CONCRETE CUTTING AND CORING Equipment Repair & Maint Park Maintenance 1037166 66 UPS Postage IT Operating 1037113 65 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 313050 65 WINEBOW Liquor Product Received Prairie Village Liquor Store 313058 64 ELM CREEK BREWING COMPANY Liquor Product Received Den Road Liquor Store 1037170 64 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 1037179 63 VINOCOPIA Liquor Product Received Prairie View Liquor Store 313181 62 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 312961 61 CITY OF HOPKINS Special Event Fees Senior Center Programs 313153 60 MANICKAM MEENAKSHI Clothing & Uniforms Volunteers 313158 60 MINNESOTA TROPHIES & GIFTS Operating Supplies Police Sworn 312788 56 COMCAST Cable TV Fire 313274 56 COMCAST Cable TV Fire 313134 56 HENNEPIN COUNTY ACCOUNTS RECEIVABLE Board of Prisoner Police Sworn 313287 54 FERGUSON ENTERPRISES INC #1657 Equipment Parts Fleet Operating 313023 54 TULLY KEIKO Outreach Mileage/Parking 494 Corridor Commission 1037129 51 GROVES, TODD Travel Expense Police Sworn 1037133 51 LOWERY, THOMAS Travel Expense Police Sworn 313139 50 HENNEPIN COUNTY WARRANT OFFICE Deposits General Fund 1037164 50 STREICHERS Clothing & Uniforms Police Sworn 1037086 48 ROCKEY, JOSH Mileage & Parking Senior Center Admin 1037063 46 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 1037261 45 NAUMANN, ANDREW Clothing & Uniforms Police Sworn 312845 45 PILGRIM DRY CLEANERS INC Clothing & Uniforms Fire 1037081 44 MEREDITH KATE Outreach Mileage/Parking 494 Corridor Commission 312830 43 MINNESOTA TROPHIES & GIFTS Operating Supplies Park Maintenance 312790 42 CORE & MAIN Repair & Maint. Supplies Stormwater Collection Check #Amount Supplier / Explanation Account Description Business Unit Comments31309942ALLEGRA PRINTING Advertising Community Band 313282 42 EDEN PRAIRIE CRIME PREVENTION FUND Charitable Contributions Health and Benefits 10817 38 WEX FSA - Medical Health and Benefits 10836 36 WEX FSA - Medical Health and Benefits 10848 36 WEX FSA - Medical Health and Benefits 312859 34 SCHULTZ EMILY P&R Refunds Community Center Admin 313116 34 COMCAST Other Contracted Services Police Sworn 313165 34 OPHOVEN SAW SERVICE LLC Equipment Repair & Maint Senior Center Programs 10858 33 WEX FSA - Medical Health and Benefits 312860 32 SCOTT COUNTY Licenses, Taxes, Fees Fleet Operating 312864 30 STAPLES ADVANTAGE Office Supplies Customer Service 312983 29 HENNEPIN COUNTY I/T DEPT Equipment Repair & Maint Public Safety Communications 1037202 26 TOLL GAS AND WELDING SUPPLY Repair & Maint. Supplies Utility Operations - General 313259 25 ASTLEFORD EQUIPMENT COMPANY INC Equipment Parts Fleet Operating 1037134 25 MADISON, MELISSA Outreach Mileage/Parking 494 Corridor Commission 312813 25 JERRY'S ENTERPRISES INC Repair & Maint. Supplies Utility Operations - General 312987 25 JERRY'S ENTERPRISES INC Repair & Maint. Supplies Utility Operations - General 1037083 25 NELSON, ROBIN Outreach Mileage/Parking 494 Corridor Commission 1037131 23 LENNOX INDUSTRIES INC.Contract Svcs - HVAC Senior Center 312828 23 MINNESOTA DEPT OF HEALTH Licenses, Taxes, Fees Utility Operations - General 312997 23 MINNESOTA DEPT OF HEALTH Conference/Training Utility Operations - General 312998 23 MINNESOTA TROPHIES & GIFTS Operating Supplies Park Maintenance 1037143 22 SPOK, INC.Cell/Pager Plans IT Operating 313247 21 PRYES BREWING COMPANY Liquor Product Received Prairie View Liquor Store 10843 20 WEX FSA - Medical Health and Benefits 312782 20 CHRIS CASTLE INC Phone/Data/Web 494 Corridor Commission 313136 20 HENNEPIN COUNTY TREASURER Licenses, Taxes, Fees Customer Service 10821 18 MONEY MOVERS INC Other Contracted Services Community Center Admin 312847 16 PRAIRIE LAWN AND GARDEN Equipment Repair & Maint Park Maintenance 313323 16 NCPERS GROUP LIFE INSURANCE PERA Health and Benefits 10818 15 WEX FSA - Medical Health and Benefits 313151 15 LEONARD KELLY Outreach Mileage/Parking 494 Corridor Commission 313316 14 MILES, SHARON P&R Refunds Community Center Admin 313020 12 SYSCO WESTERN MINNESOTA Merchandise for Resale Concessions 313157 10 MINNESOTA DEPT OF LABOR AND INDUSTRY Contract Svcs - Fire/Life/Safe Fire Station #4 1037108 9 UPS Postage IT Operating 313296 9 HODORFF DAN AR Utility Water Enterprise Fund 312820 8 LEAGUE MN CITIES INS TRUST WC Workers Comp Insurance 494 Corridor Commission 10822 7 NCR PAYMENT SOLUTIONS,PA, LLC Bank and Service Charges Liquor Store Delivery 312855 7 REGISTRATION FEE TRUST Miscellaneous Organizational Services 1037094 6 BOBBY & STEVE'S AUTO WORLD EDEN PRAIRIE Equipment Repair & Maint Police Sworn 10807 6 SQUARE Bank and Service Charges Theatre Initiative 312963 4 COMCAST Other Contracted Services Police Sworn 312791 2 DAVIS MERWYN Deposits General Fund 10845 1 WEX FSA - Medical Health and Benefits 9,077,418 Grand Total City of Eden Prairie Purchasing Card Report 11/12/2024 Amount Account Description Business Unit 3,419 Building Surcharge General Fund 3,050 Supplies - General Bldg Fire Station #1 2,986 Software Maintenance IT Operating 2,495 Printing Communications 1,790 Conference/Training Park Maintenance 1,715 Operating Supplies Fire 1,500 Tuition Reimbursement/School Police Sworn 1,496 Travel Expense Economic Development 1,495 Software Maintenance IT Operating 1,475 Laboratory Chemicals Water Treatment 1,379 Operating Supplies Public Safety Communications 1,355 Licenses, Taxes, Fees Ice Lessons 1,302 Hardware - R&M IT Operating 1,176 Other Rentals Internal Events 1,176 Other Rentals Internal Events 1,170 Conference/Training Utility Operations - General 1,075 Conference/Training Engineering 1,050 Conference/Training Fire 1,032 Dues & Subscriptions Facilities Staff 978 Supplies - General Bldg Park Shelters 940 Licenses, Taxes, Fees Ice Lessons 899 Operating Supplies IT Operating 881 Repair & Maint. Supplies Water Treatment 854 Travel Expense Utility Operations - General 836 Tuition Reimbursement/School Police Sworn 836 Tuition Reimbursement/School Police Sworn 836 Tuition Reimbursement/School Police Sworn 831 Mechanical Surcharge General Fund 826 Travel Expense Utility Operations - General 816 Capital Under $25,000 Community Band 807 Equipment Repair & Maint Public Safety Communications 780 Operating Supplies Pool Lessons 780 Supplies - General Bldg Park Shelters 779 Operating Supplies Pool Lessons 737 Operating Supplies Pool Lessons 712 Operating Supplies Outreach 650 Conference/Training Human Resources Amount Account Description Business Unit650Tuition Reimbursement/School Police Sworn 621 Operating Supplies Police Sworn 616 Operating Supplies Fall Harvest 599 Licenses, Taxes, Fees Fitness Classes 575 Conference/Training Street Maintenance 568 Operating Supplies Stormwater Non-Capital 563 Operating Supplies Park Maintenance 558 Operating Supplies IT Operating 556 Equipment Repair & Maint Ice Operations 549 Tuition Reimbursement/School Police Sworn 545 Clothing & Uniforms Ice Operations 511 Clothing & Uniforms New Adaptive 500 Conference/Training Engineering 488 Laboratory Chemicals Water Treatment 480 Operating Supplies Inspections-Administration 461 Travel Expense Communications 458 Operating Supplies Fire 450 Operating Supplies IT Operating 450 Operating Supplies Police Sworn 439 Bank and Service Charges Prairie View Liquor Store 432 Operating Supplies Police Sworn 429 Other Rentals Concessions 427 Operating Supplies - Food Fire 427 Operating Supplies - Food Fire 421 Operating Supplies - Food Fire 409 Travel Expense Finance 400 Clothing & Uniforms Ice Lessons 399 Other Contracted Services Liquor Store Delivery 396 Travel Expense Recreation Admin 380 Clothing & Uniforms Police Sworn 380 Operating Supplies IT Operating 372 Special Event Fees Trips 368 Operating Supplies Pool Operations 353 Operating Supplies Pool Lessons 350 Dues & Subscriptions Communications 350 Dues & Subscriptions General Community Center 331 Miscellaneous City Council 306 Operating Supplies - Food Fire 303 Miscellaneous City Council 300 Tuition Reimbursement/School Police Sworn 300 Conference/Training Utility Operations - General Amount Account Description Business Unit296Operating Supplies Police Sworn 294 Merchandise for Resale Concessions 289 Fire Prevention Supplies Fire 284 Operating Supplies Police Sworn 282 Capital Under $25,000 Special Events Admin 278 Operating Supplies Police Sworn 277 Operating Supplies Fire 264 Dues & Subscriptions Human Resources 262 Operating Supplies Police Sworn 259 Operating Supplies - Food Fire 255 Operating Supplies Fire 253 Office Supplies Utility Operations - General 250 Conference/Training Street Maintenance 250 Conference/Training Street Maintenance 250 Conference/Training Street Maintenance 250 Conference/Training Street Maintenance 250 Conference/Training Street Maintenance 241 Tuition Reimbursement/School Police Sworn 240 Conference/Training Street Maintenance 240 Repair & Maint. Supplies Stormwater Collection 236 Bank and Service Charges Den Road Liquor Store 233 Supplies - Pool Pool Maintenance 225 Repair & Maint. Supplies Water Treatment 225 Conference/Training Assessing 225 Conference/Training Assessing 221 Operating Supplies Fitness Classes 215 Tuition Reimbursement/School Police Sworn 215 Chemicals Park Maintenance 212 Bank and Service Charges Prairie Village Liquor Store 210 Conference/Training Utility Operations - General 210 Operating Supplies New Adaptive 208 Operating Supplies Senior Center Programs 208 Training Supplies Police Sworn 207 Operating Supplies Outreach 206 Clothing & Uniforms Concessions 205 Tuition Reimbursement/School Police Sworn 205 Conference/Training Utility Operations - General 201 Clothing & Uniforms Aquatics Admin. 200 Travel Expense Heritage Preservation 200 Conference/Training Park Maintenance 200 Dues & Subscriptions Economic Development Amount Account Description Business Unit198Conference/Training Senior Center Admin 198 Plumbing Surcharge General Fund 197 Fire Prev Supp-Pub Ed/PR Fire 195 Tuition Reimbursement/School Police Sworn 191 Tuition Reimbursement/School Police Sworn 191 Tuition Reimbursement/School Police Sworn 191 Tuition Reimbursement/School Police Sworn 185 Employee Award Organizational Services 184 Fire Prevention Supplies Fire 180 Cell Phone Allowance Police Sworn 175 Advertising Fall Harvest 175 Capital Under $25,000 Special Events Admin 171 Operating Supplies Ice Operations 168 Operating Supplies Fitness Classes 165 Operating Supplies Park Facilities 163 Clothing & Uniforms Volunteers 163 Operating Supplies Arts Center 160 Operating Supplies Police Sworn 152 Cleaning Supplies Police (City Cost) 150 Conference/Training Communications 150 Tuition Reimbursement/School Police Sworn 150 Clothing & Uniforms Utility Operations - General 150 Operating Supplies New Adaptive 149 Operating Supplies Fall Harvest 148 Printers -Accessories IT Operating 148 Travel Expense Heritage Preservation 145 Conference/Training Park Maintenance 145 Bank and Service Charges Theatre Initiative 145 Operating Supplies New Adaptive 144 Equipment Parts Arts Center 142 Supplies - Plumbing City Center - CAM 139 Operating Supplies Special Events Admin 137 Operating Supplies Fall Harvest 137 Repair & Maint. Supplies Water Metering 135 Special Event Fees Trips 135 Conference/Training Recreation Admin 135 Conference/Training Finance 130 Conference/Training Human Resources 127 Operating Supplies Police Sworn 125 Operating Supplies Outdoor Center 121 Operating Supplies Park Maintenance Amount Account Description Business Unit120Conference/Training Park Maintenance 120 Conference/Training Park Maintenance 120 Operating Supplies Fitness Classes 120 Tuition Reimbursement/School Police Sworn 120 Tuition Reimbursement/School Police Sworn 111 Employee Award Organizational Services 110 Licenses, Taxes, Fees Fitness Classes 109 Office Supplies Park Maintenance 105 Operating Supplies Police Sworn 102 Office Supplies Customer Service 102 Operating Supplies Police Sworn 102 Operating Supplies Outdoor Center 101 Miscellaneous Parks Administration 100 Conference/Training Human Resources 99 Equipment Parts Fleet Operating 98 Operating Supplies-Dept Events Fire 98 Operating Supplies Outdoor Center 97 Operating Supplies Parks Administration 97 Operating Supplies Internal Events 96 Operating Supplies Pool Operations 95 Operating Supplies New Adaptive 93 Special Event Fees Senior Center Programs 93 Special Event Fees Senior Center Programs 92 Clothing & Uniforms Pool Operations 90 Operating Supplies Police Sworn 90 Merchandise for Resale Concessions 89 Software/Hardware Maint.Fire 88 Repair & Maint. Supplies Water Metering 87 Operating Supplies Outdoor Center 87 Operating Supplies Community Center Admin 85 Tuition Reimbursement/School Police Sworn 85 Travel Expense Economic Development 85 Travel Expense Utility Operations - General 84 Deposits General Fund 79 Dues & Subscriptions Youth Programs Admin 79 Operating Supplies Outdoor Center 78 Training Supplies Police Sworn 78 Equipment Parts E-911 Program 78 Operating Supplies Elections 77 Repair & Maint. Supplies Park Maintenance 76 Operating Supplies Pool Operations Amount Account Description Business Unit76Operating Supplies IT Operating 76 Operating Supplies Prairie View Liquor Store 76 Operating Supplies Prairie Village Liquor Store 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Tuition Reimbursement/School Police Sworn 75 Miscellaneous City Council 75 Operating Supplies Outdoor Center 71 Operating Supplies Fall Harvest 68 Tuition Reimbursement/School Police Sworn 68 Operating Supplies - Food Fire 68 Operating Supplies Fitness Center 65 Conference/Training Utility Operations - General 65 Safety Supplies Park Maintenance 64 Merchandise for Resale Concessions 62 Operating Supplies Arts Center 60 Advertising Theatre Initiative 60 Tuition Reimbursement/School Police Sworn 60 Merchandise for Resale Senior Board 60 Operating Supplies Community Center Admin 59 Supplies - HVAC City Center - CAM 58 Operating Supplies Elections 58 Operating Supplies Ice Lessons 57 Operating Supplies Arts Center 56 Operating Supplies Fitness Center 56 Supplies - General Bldg City Center - CAM 55 Other Contracted Services Specialty Fitness Programs 55 Operating Supplies Police Sworn 54 Operating Supplies Police Sworn 53 Operating Supplies Arts Center 52 Deposits General Fund 52 Operating Supplies Police Sworn 51 Operating Supplies Arts Center 51 Operating Supplies Community Center Admin 50 Motor Fuels Fleet Operating 50 Conference/Training Arts 50 Operating Supplies Senior Center Programs Amount Account Description Business Unit50AdvertisingPrairie Village Liquor Store 50 Advertising Den Road Liquor Store 50 Advertising Prairie View Liquor Store 48 Equipment Parts Street Maintenance 46 Operating Supplies Arts Center 46 Equipment Parts Street Maintenance 46 Operating Supplies Volleyball 46 Merchandise for Resale Senior Board 45 Operating Supplies Community Center Admin 45 Operating Supplies Police Sworn 45 Training Supplies Fire 44 Operating Supplies Ice Operations 43 Merchandise for Resale Concessions 43 Equipment Parts E-911 Program 43 Operating Supplies Fire 43 Operating Supplies Arts Center 43 Training Supplies Organizational Services 42 Operating Supplies-Dept Events Fire 42 Travel Expense Communications 42 Operating Supplies Fall Harvest 42 Operating Supplies Fall Harvest 42 Operating Supplies Arts Center 42 Operating Supplies Fire 41 Equipment Repair & Maint Pool Operations 41 Operating Supplies Arts Center 41 Operating Supplies Arts Center 40 Supplies - General Bldg City Center - CAM 39 Bank and Service Charges Theatre Initiative 39 Operating Supplies Police Sworn 39 Special Event Fees Senior Center Programs 38 Motor Fuels Fleet Operating 36 Supplies - Pool Pool Maintenance 35 Conference/Training Park Maintenance 34 Special Event Fees Senior Center Programs 34 Miscellaneous IT Operating 33 Computers - Hardware IT Operating 32 Operating Supplies New Adaptive 32 Office Supplies Police Sworn 31 Operating Supplies Police Sworn 31 Office Supplies Utility Operations - General 30 Operating Supplies Outdoor Center Amount Account Description Business Unit29Operating Supplies-Dept Events Fire 29 Operating Supplies Arts Center 29 Operating Supplies Special Events Admin 28 Operating Supplies Youth Programs Admin 27 Operating Supplies Arts Center 27 Operating Supplies Prairie View Liquor Store 27 Operating Supplies New Adaptive 27 Operating Supplies Fall Harvest 26 Operating Supplies Community Center Admin 26 Operating Supplies Youth Programs Admin 26 Operating Supplies Outdoor Center 26 Operating Supplies Outdoor Center 26 Operating Supplies Outdoor Center 25 Conference/Training Utility Operations - General 25 Miscellaneous Internal Events 25 Operating Supplies Outdoor Center 25 Operating Supplies Fall Harvest 24 Operating Supplies Fitness Admin. 23 Operating Supplies Assessing 23 Operating Supplies Fall Harvest 23 Operating Supplies Senior Center Programs 22 Operating Supplies New Adaptive 22 Operating Supplies Community Center Admin 21 Operating Supplies Fall Harvest 20 Dues & Subscriptions Police Sworn 20 Operating Supplies Inspections-Administration 20 Operating Supplies Police Sworn 20 Operating Supplies Special Events Admin 20 Operating Supplies Fleet Operating 19 Travel Expense Utility Operations - General 19 Special Event Fees Senior Center Programs 18 Operating Supplies Arts Center 18 Travel Expense Utility Operations - General 17 Other Contracted Services Organizational Services 17 Operating Supplies Outdoor Center 17 Operating Supplies Police Sworn 16 Operating Supplies Fire 16 Operating Supplies Community Center Admin 16 Operating Supplies Arts Center 16 Miscellaneous City Council 16 Operating Supplies Outdoor Center Amount Account Description Business Unit16Operating Supplies Fall Harvest 15 Operating Supplies New Adaptive 15 Operating Supplies Arts Center 15 Operating Supplies Prairie Village Liquor Store 15 Miscellaneous City Council 15 Operating Supplies Day Care 14 Office Supplies Police Sworn 14 Operating Supplies Volunteers 13 Operating Supplies Pool Operations 13 Operating Supplies Ice Operations 13 Operating Supplies Outdoor Center 13 Special Event Fees Senior Center Programs 12 Travel Expense City Clerk 12 Operating Supplies Outdoor Center 11 Operating Supplies Fall Harvest 11 Operating Supplies Arts Center 11 Equipment Repair & Maint Public Safety Communications 10 Computer -Accessories IT Operating 10 Software IT Operating 9 Supplies - General Bldg General Community Center 9 Operating Supplies Outdoor Center 9 Dues & Subscriptions Youth Programs Admin 9 Operating Supplies Athletic Programs Admin 9 Operating Supplies Organizational Services 9 Operating Supplies Outdoor Center 8 Operating Supplies Youth Programs Admin 7 Operating Supplies Den Road Liquor Store 7 Operating Supplies Prairie Village Liquor Store 7 Operating Supplies Prairie View Liquor Store 6 Travel Expense Communications 6 Operating Supplies Pool Operations 5 Software IT Operating 5 Operating Supplies Ice Operations 5 Licenses, Taxes, Fees Fitness Classes 5 Operating Supplies Special Events Admin 5 Operating Supplies Outdoor Center 4 Operating Supplies Outdoor Center 4 Operating Supplies Senior Center Programs 3 Travel Expense Recreation Admin 2 Operating Supplies Senior Center Programs 1 Conference/Training Utility Operations - General Amount Account Description Business Unit1SoftwareIT Operating -1 Plumbing Surcharge General Fund -1 Software IT Operating -11 Operating Supplies Prairie View Liquor Store -25 Conference/Training Facilities Staff -89 Other Revenue General Fund -91 Building Surcharge General Fund -319 Operating Supplies Trips 90,547 Report Total