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Home My WebLink AboutCity Council - 06/18/2013 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, JUNE 18, 2013 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop - Heritage Room II I. GREEN MID-MARKET NEIGHBORHOOD Open Podium - Council Chamber II. OPEN PODIUM III. ADJOURNMENT To: Honorable Mayor, City Council Members, City Manager and Department Directors From: Molly Koivumaki, Housing and Community Services Manager Date: June 14, 2013 Re: Green, Mid-Market Neighborhood Development – Development Proposals Background: In response to the Request for Proposals for the Green, Mid-Market Neighborhood Development project, the City received four development proposals on May 30, 2013. After evaluation of the proposals and review by the Development Review Committee, staff conducted interviews with the three teams that were most qualified based on the minimum and preferred qualification criteria stated in the RFP. Attached are the three development proposals that have been interviewed along with a summary of staff evaluation and the sustainable neighborhood development checklist. Staff will be presenting these proposals at the City Council Workshop on June 18, 2013 to receive feedback and direction from the City Council. List of Proposals that responded to the RFP: - Scenic Prairie: Lakewest Development - Eden Gardens: Homestead Partners - Gladstone: Kraus-Anderson & Melrose Development - EP8: Whitten Associates List of development teams that have been interviewed: - Scenic Prairie: Lakewest Development - Eden Gardens: Homestead Partners - Gladstone: Kraus-Anderson & Melrose Development SSCCEENNIICC PPRRAAIIRRIIEE Blending the Best of Community and Affordable, Environmental Living Scenic Prairie Table of Contents Cover Letter Scenic Prairie Proposal Landscape Plan Stormwater Management Plan Architectural Style and Floor Plan Samples Additional Photos Purchase Agreement and Financing Commitment Resumes Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 2 Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 3 NNeeiigghhbboorrhhoooodd SSuussttaaiinnaabbiilliittyy && GGrreeeenn BBuuiillddiinngg DDeessiiggnn EElleemmeennttss As a team, we’ve collectively assembled our proposal to meet both neighborhood and environmental demands while giving residents affordable homes with as many benefits as possible. Additionally, we are generally following the LEED Neighborhood Development Standards (its terms in “quotes” below) that Eden Prairie has recommended as a guideline: • We use inviting, meandering pathways along the public road and the open community areas, providing for “walkable streets” and “neighborhood connections.” • We have designed for “compact development” while recognizing the need for preserving some of the natural setting and providing residents with private yards (BayHomes) or meaningful distance between existing homes and our larger single-family homes. • To address “parking and transportation demand,” homes will have 2-car garages with more width (22') than many garages for storing bikes, tools, etc. Some homes will have the option to choose a 3-car garage. We have also provided several parking spaces for guests near the community facilities. • These community facilities will help neighbors to connect in the clubhouse, when swimming, when enjoying the gazebo, play set, or simply the open areas. • We minimize any “heat island” effect by retaining a great deal of green space within the community. More than 60% of the community remains green while less than 12% becomes driveways, walkways, and public roads. • “Energy efficiency and conservation” will be addressed by our financially thoughtful “green building process.” There are many approaches to making a house green, but most are expensive and will price these homes beyond the goals set by the city. Importantly, we can achieve most of the desired results with some basic, affordable measures based on input from our expert team members at Residential Science Resources. • “Stormwater management” — we have included bio-retention basins (aka “Rain Gardens”), permeable pavement, and a sub-surface, passive irrigation system. These stormwater Best Management Practices will improve water quality, decrease the volume of stormwater runoff, and re-use runoff water for irrigating the central green space while providing attractive amenities for the entire neighborhood. Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 4 Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 5 Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 6 HHoouussiinngg CCoossttss One reason we teamed up with Residential Science Resources is because they have the expertise to understand the most cost-effective ways of turning a home “green” with energy efficiency. This is likely to include measures such as highly efficient furnaces, quality windows, and additional insulation. This will allow us to balance the needs of building a green community while ensuring affordable homes. As a result, we’ll be able to meet the city’s requirements for housing costs, and project that our homes will range from $260,000 to $340,000. AArrcchhiitteeccttuurraall SSttyylleess We have purposely left some flexibility to our architectural styles in order to attract the best possible builders who agree to conform to the standards of our proposed community. In this way, we can assure energy-efficient homes ranging from an estimated 1800 to 2800 square feet, all of which will have large, useable front porches as another aspect of building a community, and many of which (the BayHomes) will have an open deck option above the garage. This flexibility will also allow us to build some homes that accommodate multi-generational needs, such as the option for dual master bedrooms for grandparents and parents sharing a home. AAttttaacchheedd HHoouussiinngg OOppttiioonn We have chosen not to offer attached housing because we can provide the affordability of duplex housing with the benefits of single-family homes. In doing so, we provide each family with a private, useable yard and separated walls. Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 7 SSmmaallll NNeeiigghhbboorrhhoooodd CCoommmmeerrcciiaall CCoommppoonneenntt We’ve opted to not propose any kind of commercial element, as we believe this would ultimately require us to remove more of the neighborhood’s natural setting and can be financially burdensome to the community as well as environmentally wasteful because the commercial unit would serve a relatively small number of people who may or may not have a use for it. SSttrreeeett CCoonnnneeccttiivviittyy You can see from the images in our proposal that we’ve designed the neighborhood to connect with both Scenic Heights Road and the adjacent neighborhood. DDeevveellooppeerr TTeeaamm aanndd EElliiggiibbiilliittyy // EExxppeerriieennccee We have brought together a team of experienced professionals with a wide range of complementary talents to assemble a unique neighborhood within Eden Prairie that will help to set a new local standard for community connections, affordability, and green living. * Please see the Appendix for detailed information on each of our key team members. Our project is led by Curt Fretham of Lakewest Development, who has developed a range of projects, often working closely with community leaders and residents from adjacent neighborhoods, and often managing several projects at a time. Among the several in development right now are two totaling approximately $7 million in development costs. These two include the 400 block of Rhode Island in Golden Valley (in partnership with LDK Homes), as well as Ensign Avenue in St. Louis Park (in partnership with Gonyea Homes). Some of the Work by Team Member Rick Harrison Site Design Studio Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 8 To ensure the range of experiences needed to satisfy the requirements of this project, Curt has teamed up with: • Solution Blue, Inc., an established leader in the planning, design, and implementation of multi-functional outdoor spaces, landscapes, and neighborhoods. They provide expertise in the areas of water resources, civil engineering, and sustainable site design. In particular, Solution Blue specializes in green infrastructure, Low Impact Development (LID), and water-centric ecological design. They are the originators of “Next Generation Stormwater Management.” • Rick Harrison Site Design Studio, a national leader in land planning, site design and sustainable land development. RHSD Studio offers cutting-edge design solutions that enhance quality of life while embracing the beauty of the natural environment. RHSD Studio continues to push the envelope of sustainable design and environmentally-friendly development for neighborhoods and communities. His book, Prefurbia, is included with this package. • Damon Farber Associates, an award-winning landscape architecture and site planning firm that delivers high-quality design and innovative solutions while offering a collaborative approach. They place an emphasis on creating exceptional outdoor environments that reflect sensitivity to the natural environment and an uncompromising dedication to the needs of their clients. Damon Farber Associates offers the full range of services needed to successfully plan, design, and implement public parks, plazas, commercial facilities, green spaces, and neighborhoods. • Residential Science Resources, which implements utility, municipal, and government energy savings programs. They work with home builders, energy raters, and homeowners to create energy efficient and durable buildings through home performance testing, certification, and consulting. Lakewest Development Proposal for City of Eden Prairie - Green, Mid-Market Neighborhood (05-30-13), p. 9 NNeeiigghhbboorrhhoooodd IInnppuutt Because we’ve worked on a variety of infill projects, we’re familiar with the needs and concerns of existing home owners and have done our best to develop our concept with them in mind. However, we are happy to work with the city and these neighbors to answer questions and address additional concerns. IInnvvoollvveemmeenntt ooff SSttuuddeennttss We are happy to look to Hennepin Technical College for potential collaboration with students there, though we cannot commit to collaboration without adequate due diligence. CCoonnssttrruuccttiioonn SScchheedduullee Of course the city plays a large role in the schedule through the approval process. We would expect to break ground within 60-90 days of final approvals, and would work to complete the project within 2-3 years. We’ll work with production builders rather than custom builders to ensure that the process moves along and stays on this timeline. PPrrooppoosseedd PPuurrcchhaassee && FFiinnaanncciinngg Please see the Appendix for our purchase agreement. Curt already has a commitment from a bank for the acquisition and development of this land for Lakewest Development. He has worked on a similar financial scope in the past with this lender. This includes two projects nearing completion at this time whose total development costs were more than $7 million. Additionally, Solution Blue also has a proven record of securing cost-share grants from local watersheds for their work with water treatment and runoff. They have already spoken with Riley Purgatory Bluff Creek Watershed District about this project and will pursue a cost-share grant for 2014 and 2015. No-Mow Grass By PondCommunity Playground & GazeboNaƟ ve Trees & Shrubs (Across Neighborhood)Street Lights Powered by VerƟ cal-Axis Wind Turbines with Solar PanelsLandscape Plan (with Energy-Efﬁ cient & Environmental Features)Community Pool w/ ClubhouseMulƟ -funcƟ onal Green SpacePond Mesh Elements Mixed w/ Sand (4” deep)Washed SandReinforced Natural Turf for Increased Inﬁ ltraƟ on & Improved Durability Natural TurfSub-surface FiltraƟ on, Storage & Passive IrrigaƟ onPermeable Pavers for ParkingRain Gardens (aka Bio-RetenƟ on Basins)Stormwater Mgmt. & BMP Plan (with Multi-functional BMPs)Sand Layer (14” deep)Gravel Layer (2” deep)Natural TurfChambers with Liner BelowGeotexƟ le Fabric over Subgrade= Drainage FlowPondMulƟ -funcƟ onal Green Space Curt Fretham Chief Manager Lakewest Development Company, LLC Curt has 19 years of residential in-fill development experience, primarily in Hennepin County. He oversees the acquisitions, development, and management in the various phases of land development. Curt has shown time and again his ability to work with cities and adjacent neighborhoods in order to recognize the needs of all those touched by a project, and to come up with workable solutions for the good of everyone. Some of Curt’s key goals in land development include: • Providing a variety of housing types, sizes, and prices to meet the needs and goals of the community. • Providing new types of housing that meet life-cycle needs. • Putting thought into each development to preserve as much of the natural setting as possible, including trees and wetlands. • Preserving existing neighborhood areas while providing housing to meet the evolving needs of current and future residents. • Partnering with experienced, reputable builders that fit the unique needs of each development. Education: University of Wisconsin Stout Relevant Projects: Orchard Road - Minnetonka Fairview Ave - Minnetonka Rhode Island Ave - Golden Valley Ensign Ave S - St. Louis Park Juleena Place - Minnetonka Boone Ave - St. Louis Park Minnetonka Blvd - Minnetonka Plymouth Road - Minnetonka 34th Circle - Minnetonka Randal Tweden, P.E. (Solution Blue, Inc.) – Civil & Water Resources Engineer Randal Tweden, P.E. – Civil & Water Resources Engineer EDUCATION B.S., Civil Engineering, Iowa State University, 1987. Certificate of Completion, Civil Technology, Mankato Area Vocational Technical Institute, 1980. REGISTRATIONS & AFFILIATIONS Licensed Professional Engineer (P.E.) in Minnesota - #26871 Minnesota Erosion Control Association (MECA) American Council of Engineering Companies of Minnesota (ACEC/MN) RELEVANT PROJECTS Woods of Fairview Neighborhood (Minnetonka, MN) – Grading, Utilities & Stormwater Mgmt. Features Whistling Valley Neighborhood (Lake Elmo, MN) – Streets, Utilities, Landscaping & Stormwater Mgmt. Features Northglen Neighborhood (Maple Grove, MN) – Landscaping, Streets, Utilities & Stormwater Mgmt. Systems Eldridge 1st Addition Neighborhood (St. Louis Park, MN) – Streets, Utilities & Stormwater Mgmt. Systems Cobalt Condominiums (Minneapolis, MN) – Parking Lot, Utilities & Stormwater Mgmt. Features Upper Landing Mixed-Use Development (St. Paul, MN) – Parking, Utilities & Multi-functional Stormwater BMPs The Bickford (Minneapolis, MN) – Green Roofs, Stormwater Re-use & Sub-surface Irrigation Systems The Reflections Condominiums (Bloomington, MN) – Utilities, Parking & Stormwater Mgmt. Systems Ehlers & Associates (Roseville, MN) – Parking Lot, Permeable Pavers & Rain Gardens Randal provides over 25 years of experience in the fields of civil engineering, site planning and water resources engineering. Mr. Tweden has worked on a variety of projects for the public and private sectors including residential neighborhoods, mixed- use housing, parks and athletic fields, commercial facilities, public utilities and other site development projects. While working on various projects, Randal continues to provide feasibility studies, site analysis, design development, stormwater modeling, project management, plan preparation, bidding support, permitting assistance, construction administration and project close-out services. Randal excels in the area of surface water resources and site development, particularly sustainable stormwater Best Management Practices (BMPs). He has successfully completed several projects that incorporate innovative stormwater BMPs that include: permeable pavement, green roofs, rain gardens, stormwater storage chambers, stormwater re-use systems, water quality filters and passive, sub-surface irrigation systems. Randal continues to expand his knowledge via stormwater conferences, water resources seminars, erosion control expositions, and additional events related to green infrastructure and Low Impact Development (LID). Mitchell Cookas, ASLA (Solution Blue, Inc.) – Sustainability Designer & Community Engagement Mitchell Cookas, ASLA – Sustainability Designer & Community Engagement EDUCATION M.L.A., Master of Landscape Architecture, University of Minnesota, 2007 B.S., Environmental Design, University of Minnesota, 2005 REGISTRATIONS & AFFILIATIONS American Society of Landscape Architects (ASLA) Certified Storm Water Pollution Prevention Plan (SWPPP) Designer Minnesota Design Team volunteer Young Professionals of Minneapolis Midway Chamber of Commerce RELEVANT PROJECTS Woods of Fairview Neighborhood (Minnetonka, MN) – Landscaping, Utilities & Stormwater Mgmt. Features Whistling Valley Neighborhood (Lake Elmo, MN) – Streets, Utilities, Stormwater Mgmt. & Landscaping Eldridge 1st Addition Neighborhood (St. Louis Park, MN) – Streets, Utilities & Stormwater Mgmt. Systems Wilderness Ridge Neighborhood (Blaine, MN) – Streets, Utilities, Landscaping & Stormwater Mgmt. Features St. Mary’s Greek Church (Minneapolis, MN) – Permeable Pavers, Landscaping & Stormwater Mgmt. Systems The Bickford (Minneapolis, MN) – Stormwater Re-use, Green Roofs, Passive Irrigation Systems & Landscaping Ehlers & Associates (Roseville, MN) – Permeable Paver Parking, Landscaping & Rain Gardens Mitchell provides over 10 years of experience in sustainable site design, stormwater management, landscape architecture, project management and community engagement. Mr. Cookas has worked on various public and private projects including residential neighborhoods, parks and trails, athletic fields, commercial facilities and other site development projects. For ongoing projects, Mitchell continues to provide site analysis, sustainability planning, feasibility studies, community engagement, cost estimating, permitting assistance and construction administration services. Since co-founding Solution Blue, Inc., Mitchell remains dedicated to creating multi- functional green spaces through the use of resourceful design, innovative technologies and a collaborative approach that includes all project stakeholders including city staff, watershed organizations, county staff, neighborhood groups, public-citizen committees, architects, engineers, developers, contractors and other involved stakeholders. Mitchell continues to expand his knowledge via Low Impact Development (LID) conferences, water resources seminars, green infrastructure expositions and other events focused on sustainable site design. Beyond his professional career, Mr. Cookas has been a volunteer member of the Minnesota Design Team where he has contributed on several 3-day town planning workshops across Minnesota to help communities realize their opportunities and challenges that can be utilized to create a shared visi on for moving forward to provide ongoing environmental, economic and social benefits. John Hink, AIChE (Solution Blue, Inc.) – Integrated Construction Engineer John Hink, AIChE – Integrated Construction Engineer Due to John’s successful efforts, he has received a number of awards including the American Council of Engineering Companies – Honor Award; The Minnesota Society of Professional Engineers – Merit Award for Distinguished Engineering Achievement; the City Business Award – Project Manager Recipient; and the Minnehaha Creek Watershed District – Excellence in Development Award. Mr. Hink continues to advance his expertise and industry knowledge via green infrastructure conferences, Brownfield seminars, water resources expositions and other events focused on Low Impact Development (LID) and green infrastructure. EDUCATION B.S., Chemical Engineering, Environmental Engineering emphasis, University of Minnesota, 1994. REGISTRATIONS & AFFILIATIONS American Institute of Chemical Engineers (AIChE) Occupational Safety and Health Act (OSHA) Safety Training Certificate & Supervisor Training Certificate American Council of Engineering Companies of Minnesota (ACEC/MN) St. Paul Area Chamber of Commerce RELEVANT PROJECTS Woods of Fairview Neighborhood (Minnetonka, MN) – Grading, Utilities & Stormwater Mgmt. Features Wilderness Ridge Neighborhood (Blaine, MN) – Streets, Utilities, Landscaping & Stormwater Mgmt. Features Whistling Valley Neighborhood (Lake Elmo, MN) – Streets, Utilities & Multi-functional Stormwater BMPs Hunters Meadow Neighborhood (Blaine, MN) – Streets, Landscaping, Utilities & Stormwater Mgmt. Features The Village of Hardwood Creek (Lino Lakes, MN) – Utilities, Streets & Stormwater Mgmt. Features Eldridge 1st Addition Neighborhood (St. Louis Park, MN) – Streets, Utilities & Stormwater Mgmt. Systems Upper Landing Mixed-Use Development (St. Paul, MN) – Parking, Utilities & Multi-functional Stormwater BMPs Wildwood Commons (Willernie, MN) – Utilities, Streets, Multi-functional Stormwater BMPs & Landscaping John provides over 20 years of experience in sustainable site design, Brownfield re- development, water resources planning, project management and integrated construction implementation. Mr. Hink has successfully managed several residential housing, public green space, parks and trails, mixed-use development, Brownfield cleanup and commercial facility projects from conceptual planning, through design development and concluding with construction. John continues to provide development planning, design coordination, cost estimating, integrated construction planning, project management and construction administration services for a variety of public and private clients. Mr. Hink co-founded Solution Blue, Inc. and remains dedicated to creating multi-functional green spaces through the use of innovative technologies, resourceful design and integrated construction planning and implementation. By incorporating these sustainable and cost-effective practices, John is able to collaborate on projects that provide ongoing environmental, economical and social benefits for communities throughout the Twin Cities and Minnesota. Rick Harrison (Rick Harrison Site Design Studio) – Site Designer & Master Planner Rick Harrison – Site Designer & Master Planner Rick’s pioneering efforts have earned him a plethora of industry awards and made him a much sought-after speaker on various land planning issues. Awards include the coveted Professional Builder’s Professional Achievement of the Year Award, and more recently Building Products Magazine’s 2010 MVP award and a finalist for the TekNe Award, and semi-finalist for the 2012 Cleantech Open, for his innovations in sustainable land development technologies. His book “Prefurbia: Reinventing Land Development: From Disdainable to Sustainable,” has received many favorable reviews. Prefurbia has been supported by AIA, APA, USGBC and many Green Building groups, as well as being fundable through HUD Sustainability Grants. His (patent pending) LandMentor System, is the first integrated land development solution that blends precision spatial (surface) technology with effortless virtual reality. It is the first software that includes an education in the methods developed by the design firm. This software is revolutionizing the way that planners, architects, and engineers design sustainable developments throughout the world. REGISTRATIONS & AFFILIATIONS American Planning Association (APA) United States Green Building Council (USGBC) RELEVANT PROJECTS Coves of Stonemill Farms (Woodbury, MN) – 12-acre Green Neighborhood with 48 Homes Fairway Estates 2nd Addition (Hutchinson, MN) – 11-acre Low Impact Development with 28 Homes The Greens Neighborhood (Howard Lake, MN) – 10-acre Green Neighborhood with 36 BayHome Units Steeplechase Neighborhood (Eagan, MN) – Low Impact Development Neighborhood Summit Hills Neighborhood (Dassel, MN) – 58-acre Green Neighborhood with 198 Units Hunters Pass Neighborhood (Orono, MN) – 70-acre Low Impact Development with 101 Units Westridge Hills 3rd Addition (Delano, MN) – Green Neighborhood with 150 Single Family Homes Villages of Creekside (Sauk Rapids, MN) – 100-acre Low Impact Development with 176 Units Rick provides over 45 years of experience in Land Planning, Civil Engineering, Land Surveying and Land Development. Additionally, he provides over 36 years of experience in Computer Software Development. Based in Minneapolis, Rick Harrison Site Design (RHSD) Studio has designed approximately 800 neighborhoods in 46 States and 17 Countries, all pushing the envelope of sustainable design and environmentally-friendly development. RHSD studio offers cutting-edge design solutions that enhance quality of life with the beauty of the natural environment. Mr. Harrison works with cities, architects, engineers, developers, builders and educational institutions throughout Minnesota and across the U.S., to develop neighborhoods for people of all income levels. Rick Harrison is known for introducing innovations in both methods and technologies for the design and construction of sustainable cities. Advocating for sustainable solutions that have economic, social and ecologic advantages for suburban and urban redevelopment, Rick has redefined the future of land development. Thomas Whitlock, ASLA (Damon Farber Associates) – Principal Landscape Architect Thomas Whitlock, ASLA President Damon Farber Associates State of Minnesota Registered Landscape Architect #26292 Education Bachelor of Environmental Design, University of Minnesota 1993 General Experience Thomas Whitlock provides over 20 years of experience in the planning and design of residential and mixed – use projects. He will be the day-to-day contact and act as the project manager for the landscape architectural portions of the project. He is a project manager that will bring candor and a detailed focus to project decision-making. His ability to work closely with other design/engineering professionals to clearly organize, schedule and communicate landscape architectural design concepts will lend force to the team approach, and result in an exciting and functional end product. Tom is the Past President of the Minnesota Chapter of the American Society of Landscape Architects (ASLA). He brings a strength and design discipline to each project that incorporates a comprehensive design process. His approach to residential housing projects incorporates a detailed review of important systems that ultimately creates a sustainable, quality environment. He encourages active participation by the residents, focus groups, and the design team as vital members of a successful public-private partnership. Relevant Experience: ■ Stone Bridge Housing - Fort Dodge, IA ■ Excelsior and Grand - St. Louis Park, MN ■ The Carlyle Condominiums - Minneapolis, MN ■ Element Hotel Uptown - Minneapolis, MN ■ Grand Casino Hinckley Master Plan - Hinckley, MN ■ Grant Park Condominiums - Minneapolis, MN ■ Heartwood Resort - Spooner, WI ■ Homewood Suites @ the West End - St. Louis Park, MN ■ Residence Inn & the Depot Renaissance Minneapolis Hotel - Minneapolis, MN ■ The Pinnacle Towers - Denver, CO ■ Westin Galleria - Edina, MN ■ 301 Clifton Place - Minneapolis, MN ■ 510 Groveland Condominiums - Minneapolis, MN Jesse Symynkywicz, ASLA (Damon Farber Associates) – Project Landscape Architect Jesse Symynkywicz, ASLA Vice President Damon Farber Associates State of Minnesota Registered Landscape Architect #26970 State of Wisconsin Registered Landscape Architect #479-014 Education Bachelor of Landscape Architecture, North Dakota State University 1995 General Experience Jesse’s experience encompasses 17 years as a landscape architect and project manager. As a leader of landscape architecture at Damon Farber Associates, Jesse provides sensitive, strategic and value-added site planning. Jesse concentrates his efforts on Integrating the ground plain into the urban fabric and bringing added value to private spaces on multi-family housing sites, by enhancing amenity decks and roof tops, adding shade structures, pools, hot tubs, outdoor movie walls, fire-pits, and entertainment gathering spaces for residents. In order to further Damon Farber Associates’ commitment to sustainable design, Jesse integrates indigenous planting species working closely with the site civil team to determine the most cost effective and land conserving approach to stormwater management. He works collaboratively with the entire design team to unify site and building design by incorporating Best Management Practice (BMP) strategies. Relevant Experience ■ Grant Park, Minneapolis, MN ■ Soo Line City Apartments, Minneapolis, MN ■ Loring Park Tower Apartments, Minneapolis, MN ■ Andrew Riverside Apartments, Minneapolis, MN ■ Regents of Troy, Troy, MI ■ Ann Arbor City Apartments, Ann Arbor, MI ■ Grand Avenue Student Apartments, St. Paul, MN ■ The Murals, Minneapolis, MN ■ The Penfield, St. Paul, MN ■ Track 29 City Apartments, Minneapolis, MN ■ Eitel City Apartments, Minneapolis, MN ■ Mill District City Apartments, Minneapolis, MN ■ Calhoun City Apartments, Minneapolis, MN ■ The ‘Blue’ Apartments, Minneapolis, MN ■ FLUX Apartments, Minneapolis, MN ■ The ‘Lyric’ Apartments, St. Paul, MN 06-‐11-‐13 Estimated Construction Costs -‐ Green, Mid-‐Market Neighborhood City of Eden Prairie Date: 06-11-13 Site Clearing/Demolition Estimated Quantity Unit Cost/Unit Subtotal Remove concrete median, curb, gutter & asphalt paving (for full connection to Scenic Height Rd.)210 LF $140.00 $29,400.00 Remove mature trees 45 Each $375.00 $16,875.00 Remove misc. utilities 1 LS $8,500.00 $8,500.00 $54,775.00 Erosion Control Estimated Quantity Unit Cost/Unit Subtotal Silt fence 1725 LF $3.00 $5,175.00 Tree protection fence 1250 LF $3.00 $3,750.00 Rock construction entrance 3 Each $950.00 $2,850.00 Inlet protection 8 Each $120.00 $960.00 Street sweeping 18 Each $425.00 $7,650.00 $20,385.00 Mass Grading Estimated Quantity Unit Cost/Unit Subtotal Mass grading for streets, utilities, basins & pond 22850 CY $3.75 $85,687.50 $85,687.50 Landscaping (Tree Mitigation & Neighborhood Landscaping)Estimated Quantity Unit Cost/Unit Subtotal Trees, shrubs & perennials 1 LS $67,500.00 $67,500.00 Decorative mulch, rock & edging 1 LS $18,750.00 $18,750.00 Grass seed, sod & straw blankets (around pond & community amenities)1 LS $12,500.00 $12,500.00 $98,750.00 Public Street (Full Connection to Scenic Heights Rd.)Estimated Quantity Unit Cost/Unit Subtotal Replacement of concrete median, curb, asphalt & utilities (full connection to Scenic Heights Rd.)210 LF $875.00 $183,750.00 $183,750.00 Storm Sewer Utilities Estimated Quantity Unit Cost/Unit Subtotal 15-‐18" RCP 425 LF $58.00 $24,650.00 Concrete manholes (48" diam.) with catch basins or solid lids 14 Each $3,850.00 $53,900.00 $78,550.00 Sanitary Sewer Utilities Estimated Quantity Unit Cost/Unit Subtotal 8" PVC (main lines at assumed 9-‐10' deep)705 LF $24.00 $16,920.00 4" PVC (service lines at assumed 9-‐10' deep)890 LF $16.50 $14,685.00 Concrete manholes (48" diam.) with solid lids 5 Each $4,850.00 $24,250.00 $55,855.00 Concrete (Sidewalks and Curb & Gutter)Estimated Quantity Unit Cost/Unit Subtotal B612 Curb & gutter 2315 LF $20.50 $47,457.50 18" flat curb 825 LF $18.50 $15,262.50 4" thick concrete sidewalks 10405 SF $4.50 $46,822.50 8" Class-‐5 aggregate base 410 CY $13.50 $5,535.00 $115,077.50 Bituminous Paving & Aggregate Base (Public Street, Private Drive & Driveways)Estimated Quantity Unit Cost/Unit Subtotal 1.5" Bituminous Wear Course (MNDOT 2360)62985 SF $0.80 $50,388.00 2" Bituminous Base Course (MNDOT 2360)62985 SF $0.95 $59,835.75 Tack Coat 62985 SF $0.08 $5,038.80 9" Class-‐5 Aggregate Base 1975 CY $13.50 $26,662.50 6-‐oz. Non-‐woven Geotextile Fabric (Below Class-‐5)62985 SF $0.20 $12,597.00 Assumed 48" soil correction for 25% of bituminous areas 15750 CY $3.50 $55,125.00 $209,647.05 Stormwater BMPs Estimated Quantity Unit Cost/Unit Subtotal Multi-‐functional green space (includes EPDM liner, sand, rock, chambers, pipes & turf)4350 SF $7.50 $32,625.00 Permeable pavers (includes geotextile fabric, crushed granite @ 36" deep, 2" bedding & pavers)340 SF $24.50 $8,330.00 15' x 20' Rain Gardens (includes 80/20 soil blend @ 5' deep, plants, mulch & edging)3 Each $6,350.00 $19,050.00 Drip irrigation for plant establishment in Rain gardens 1 LS $7,750.00 $7,750.00 $67,755.00 Additional Items Estimated Quantity Unit Cost/Unit Subtotal Wind-‐solar light poles (Includes wind turbine, solar panel, base pole, lights & battery bank)4 Each $10,500.00 $42,000.00 Neighborhood pool & clubhouse 1 LS $112,500.00 $112,500.00 Neighborhood gazebo & playground 1 LS $44,500.00 $44,500.00 Block retaining wall to preserve trees in SW corner (assumed 235' x 4' tall = 940 SF)940 SF $26.00 $24,440.00 Neighborhood signs 1 LS $5,500.00 $5,500.00 $228,940.00 Construction Subtotal:$1,199,172.05 15% Contingency:$179,875.81 CONSTRUCTION TOTAL $1,379,047.86 Other Estimated Quantity Unit Cost/Unit Subtotal Assumed $950,000 land purchase 1 LS $950,000.00 $950,000.00 Holding costs and Letter of Credit 1 LS $415,520.00 $415,520.00 City fees (entitlement fees, park dedication, Metro and City sewer, water, permits, etc.)1 LS $0.00 $459,275.00 Survey, Engineering, Site Planning, Landscape Arch, Soil borings, Const Mgmt…$191,000.00 Other fees??1 LS $0.00 $0.00 $2,015,795.00 Analysis Summary Total improved development costs $3,394,842.86 Total cost per lot (37 lots)$91,752.51 Option A Cost Analysis For 37 Mid Market Priced Homes with Subsidy Lot Cost $91,752.51 $3,394,842.86 Home Construction ($235,000 -‐ $278,000)$278,000.00 $10,286,000.00 Developer Overhead and Profit $36,975.25 $1,368,084.25 Total Home Construction with Lot $406,727.76 $15,048,927.11 City or Other Subsidy -‐$46,727.76 -‐$1,728,927.11 Total After Subsidy $360,000.00 $13,320,000.00 Option B Cost Analysis For 25 Mid Market Priced Homes and 12 Market Rate Homes with out Subsidy Lot Cost on 25 Mid Market Priced Homes $91,752.51 $2,293,812.74 Home Construction Mid Market Price ($235,000 -‐ $278,000)$278,000.00 $6,950,000.00 Developer Overhead and Profit $36,975.25 $924,381.25 Subsidy From Developer on Increased Lot Revenue for 12 Market Rate Homes -‐$46,727.76 -‐$1,168,194.00 Total Home Construction with Lot ($317,000 -‐ $360,000 Depending on Home Construction Cost)$360,000.00 $9,000,000.00 Lot Cost on 12 Market Rate Homes (Increased Lot Cost to Cover City or Other Subsidy) $189,102.01 $2,269,224.12 Home Construction Market Price ($300,000 to $350,000)$350,000.00 $4,200,000.00 Developer Overhead and Profit $53,910.20 $646,922.41 Total Home Construction with Lot (Priced in the $500,000's)$593,012.21 $7,116,146.53 EDEN GARDENS A Place to Call Home RFP Submittal Green, Mid Market Neighborhood Development City of Eden Prairie May 30, 2013 Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 1 | P a g e Table of Contents Company Name and General Information………………....2 Development Team…………………………………………………....3 Team Overview/Organization Team Resumes Qualifications and Experience…………………………………....4 Development and Design..............................................7 Site Overview Development Narrative Green Initiatives Concept Site Plans and Building Design Scope of Work..............................................................12 Schedule.......................................................................12 Purchase and Financing................................................13 Financial Considerations Existing Property Tax Summary Crown Bank Reference Letter Appendix 1 – Transit Map Appendix 2 – Concept Site Plan (11x17 and full size) Appendix 3 – Sustainability Checklist Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 2 | P a g e Company Name and General Information COMPANY NAME AND ADDRESS Homestead Partners, LLC 525 15th Avenue South Hopkins, Minnesota 55343 952.949.3630 History and Philosophy Homestead Partners is an affiliate with a vertically integrated, yet distinctly separate set of companies specializing in the areas of residential land development, residential construction and real estate sales. The strategic affiliations include Homestead Partners LLC (residential land development), Prime Real Estate Services Ltd., and JMS Custom Homes (construction). Homestead Partners focuses on creating great places for people and for communities. Whether you engage Homestead Partners for one, or all of our core disciplines, you will receive far reaching benefits from our consolidated expertise. We understand the City processes and can navigate them efficiently. Homestead’s strategic affiliation with JMS, brings a well experience builder to the Team; JMS has been building homes in the Twin Cities since 1985. In that time, JMS has refined the building process for their homeowners. Leading national magazines such as Midwest Home & Design, Better Homes and Gardens, Professional Builder, and Builder have recognized JMS for innovation in building and in our commitment to the communities we serve. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 3 | P a g e Development Team TEAM OVERVIEW Developer Homestead Partners LLC 525 15th Avenue South Hopkins, Minnesota 55343 952.949.3630 Contractor / Builder JMS Custom Homes 525 15th Avenue South Hopkins, Minnesota 55343 952.949.3630 MN Bldr Lic #BC392462 Architect Alexander Design Group 401 Lake Street East Wayzata, MN 55391 952.473.8777 Landscape Architect / Civil Engineer Westwood 7699 Anagram Drive Eden Prairie, MN 55344 952.937.5822 Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 4 | P a g e TEAM RESUMES Jeffery M. Schoenwetter – CEO and Owner - JMS Companies 27+ years of Industry Experience | 952.294.2106 Jeffrey M. Schoenwetter is recognized as a professional builder and possesses significant industry knowledge in the areas of residential land development and real estate finance. Jeff personally holds a Minnesota General Contractors license and a Minnesota Real Estate Brokers license. Over the last 25 years, Jeff has generously assisted many of his vendors in growing their companies, provided invaluable insight and analysis to these entitles. As an advisor, Jeff strives to successfully mentor and achieve the objectives of his clients and affiliates. Jeff is a Minnesota native; growing up in Edina. After graduating from Edina East High School he continued his education at the University of Minnesota. Stephen Bona – VP Land Development - Homestead Partners 14 years of Industry Experience | 952.294.2124 Stephen joined Homestead Partners in January of 2012. As Vice President of Homestead Partners, Stephen is responsible for all land development activities including, land acquisitions, municipal entitlements, engineering, site development, and sales. Stephen has created strong relationships with local municipalities, real estate consultants, and residential builders. Stephen’s experience as a residential developer is key in forming successful business strategies at Homestead Partners. He has developed neighborhoods for single family homes, townhomes, apartments, condominiums, and master planned communities with mixed use. Stephen earned a Bachelor of Civil Engineering degree from the University of Minnesota. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 5 | P a g e TEAM RESUMES Matt Hanish – VP Construction - JMS Custom Homes 20+ years of Industry Experience | 952.294.2123 Matt joined the JMS team in March of 2012. He brings with him a background that spans more than 20 years in the residential construction industry in operational and financial management. In his role as Vice President Construction at JMS Custom Homes, Matt is responsible for the day to day operations of the organization. This includes project development and monitoring, municipal approvals, financing acquisition, establishment and monitoring of financial metrics, client interaction and sales support and continual process improvement. This role requires the establishing and maintaining of strong working relationships with lenders, clients, consultants, vendors, and municipalities to create a streamlined process. Matt received a Bachelor’s Degree in Accounting from Huron University and is currently working on a Master’s of Business Administration from Colorado Technical University. Tom Strohm – Project Manager - Homestead Partners 8 years of Industry Experience | 952.294.2113 Tom joined Homestead Partners in May 2013 as Project Manager of Land Development. In this role, he assists with the purchase of land for residential development, as well as managing projects through the development process. Tom brings 8 years of architecture and construction experience. His professional experiences have allowed him to develop a creative, cross discipline approach to problem solving and a unique sensibility for project development. Tom earned his Bachelor’s degree from the University of Minnesota with a concentration in Architecture and a minor in Construction Management. He is currently attending graduate school at the University of St. Thomas, looking to obtain his Masters in Real Estate. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 6 | P a g e Qualifications and Experience CURRENT DEVELOPMENTS o Woods at Riley Creek (Eden Prairie) o Meadows at Riley Creek (Eden Prairie) o Grand Haven at Marsh Cove (Eden Prairie) o Tracewater (Savage) o Black Oaks (Minnetonka) o St. Albans Woods (Minnetonka) o Parkside Condominiums (St. Louis Park) PAST DEVELOPMENTS (partial list) o Eden Creek (Eden Prairie) o Eden View Estates (Eden Prairie) o Boulder Ridge o Chapel Hills o Coldwater Creek o Clearwater Estates o Evergreen Trail o Forest Creek o Mill Run o Noble Woods o Orchard Trail o Scenic Ridge o Walnut Woods AWARDS AND ACKNOWLEDGEMENTS 2013 Official Builder of the University of St. Thomas Home (charitable project) 2011 Builder of the Year Award by the Builders Association of the Twin Cities 2010 Best Neighborhood Website (Tracewater – Prior Lake) www.tracewater.com 2008 Parade of Homes Reggie Award of Excellence by the Builders Association of the Twin Cities 2008 Parade of Homes Trillium Award Winner for Best Kitchen by the Builders Association of the Twin Cities 2007 Parade of Homes Trillium Award Winner for Best Exterior by the Builders Association of the Twin Cities 2006 Home Classic Award Winner 2005 "WOW" Award from the Luxury Home Tour/Midwest Home & Design National Tiffany Award - Presented from the American Lung Association for "Health House" One of the "Eleven Who care" Nominee KARE 11 TV Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 7 | P a g e Development and Design SITE OVERVIEW We would like to identify the sites current advantages and disadvantages through its linkages to the community and through existing and planned land uses. Advantages / Opportunities o Easy access to major roadways; Highway 212, Eden Prairie Rd, Pioneer Trail o Great site visibility from Highway 212 and Eden Prairie Rd o Proximity to future Southwest LRT Stations and existing Southwest Transit Station o Access to large, interconnected network of bike paths [see Appendix 1] o Proximity and easy access to city parks: Miller Park and Pioneer Park most notably o Proximity to various community centers: Cedar Ridge Elementary, Eden Prairie High School and Eden Prairie Senior Center Disadvantages / Weakness o Site size is adequate but not generous – it will take an urban approach with higher density and intelligent use of open space o Road and traffic noise – planned use of landscaping elements to limit noise o Site access – ingress and egress from site will require careful thought Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 8 | P a g e DEVELOPMENT NARRATIVE Eden Prairie is continually named one of the Best Places to Live in America, according to Money Magazine. The community is a favored place to live, work and play. The City offers nearly 10,000 acres of parks and open spaces, award winning restaurants, and top ranked schools; its no wonder 99% of residents rate the quality of life in Eden Prairie above average. Our team looks to create a neighborhood that meets and exceeds the demands of the City’s residents; let us introduce Eden Gardens. Eden Gardens will be a sustainable single-family neighborhood; implementing green techniques (in both site planning and building construction), while increasing home ownership affordability. Eden Gardens will first and foremost focusing on creating a great place to call home by creating a sense of community. Eden Gardens will provide residents with community gathering spaces in three forms; a community pool and party room, a central green space/park, and a community garden with individual garden plots. It’s through these spaces that residents will engage with each other, feel empowered and become stewards of their community. Eden Gardens is designed to feature the not so big house, the smaller footprint homes fit right into place. The prices fit the market. Eden Gardens will provide houses ranging in size from 1,600sf-2,300sf, and start at $240,000 up to $350,000. Interestingly, in the American Lives survey, buyers create a picture of how they make home buying decisions today. The survey said that nearly 70% of respondents agreed; “I am willing to accept a smaller home and home site to be in the neighborhood I want.” With Eden Gardens, we hope to create that neighborhood. Eden Gardens will serve a broad market; from young families, to singles, to aging members of the community looking to downsize. Most of JMS’s current buyers are choosing a blend of old house charm with modern building science. When purchasing a new home JMS helps its clients take a closer look at the value of green components. Most buyers today recognize the “real cost” of a home and factor in the cost of operation (utilities) and design to save energy bills. Homestead Partners looks forward to extending an opportunity to work with the Hennepin Technical College. We are excited to work together and empower the students and community; offering invaluable real world experience and perspective. Mediocrity is eradicated by harnessing advances in sustainable design methods and technologies allowing community leaders to offer more attractive neighborhoods and homes that enhance the sense of space while softening the impact of garages and parked vehicles, creating a higher standard that future developers and builders will emulate. We hope to take these standards and partnership with the City, and apply for various awards; including the BATC Bennie Award - recognizing excellence in neighborhood design and construction. Criteria include aesthetic appeal, land plan, retention of natural features, amenities such as parks and trails, as well as traffic flow. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 9 | P a g e GREEN INITIATIVES Green buildings are designed to meet certain objectives such as protecting occupant health, using energy, water, and other resources more efficiently and/or reducing the overall impact to the environment. By following and participating in Minnesota Green Path, JMS will insure that appropriate levels of “Green” construction and sustainability are met. Minnesota’s Green Path is a green building program of the Builders Association of the Twin Cities (BATC), developed in partnership with Residential Science Resources (RSR). Furthermore, all appliances and systems will be energy star rated. The following are several of the green building features/strategies residents will experience: o Energy efficiency features: high performance windows, insulation for home envelope and subslab, high-efficient HVAC systems, and energy-efficient appliances and lighting. o Indoor environmental quality features: low volatile organic compounds (VOCs) in paints and finishes, heat recovery ventilator and low-allergen materials. o Water conservation features: site design to encourage low-impact development, on-site water recycling, water-efficient appliances and fixtures, and filtration systems. o Resource Management features: advanced framing, use of materials and techniques such as engineered wood and wood alternatives, recycling of building materials, and locally sourced lumber and materials. o Site/Development planning such as minimizing disruption and preserving open space TRANSIT CONSIDERATIONS Our development must consider connections to transit centers that will empower the residents to live a greater sustainable lifestyle. Whether its through the use of an extensive bike path system (nearly 120 miles), using the park and ride (Southwest Station) or benefiting from the future LRT, residents can feel confident they are rich in transit opportunities. [See Appendix 1 for Transit Map] Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 12 | P a g e Scope of Work / Schedule SCOPE OF WORK Homestead Partners intent is to create a Green, Mid-Market Neighborhood development through efficiently maximizing land use on an existing under-utilized infill property. We intend to create a community of 36 single family homes, a community pool and party room, a one-bedroom apartment, a community garden plot and several greenscapes. Upon being awarded, Homestead will continue to develop project concepts with the architects, engineers and City Stakeholders to ensure project success. To review our approach and personnel structure; Homestead Partners is an affiliate with a vertically integrated, yet distinctly separate set of companies specializing in the areas of residential land development, residential construction and real estate sales. The strategic affiliations include Homestead Partners LLC (residential land development), Prime Real Estate Services Ltd., and JMS Custom Homes (construction). These entities allow for an integrated design, development and construction process. Below is a preliminary schedule that outlines potential project milestones. Further schedule development will be discussed and evaluated in future stages of the submittal process. PROJECT SCHEDULE July 16th – Project to be awarded by the City to Homestead Partners, LLC September 13th – Approval of preliminary plat September 23rd – Begin site grading October 7th – Begin construction of streets and utilities / City improvement project November 1st – Pave streets November 4th – Begin construction of the first units February 28th – Complete the first units March 1st – 30th – 2014 Spring Parade of Homes Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 13 | P a g e Purchase and Financing FINANCIAL CONSIDERATIONS Homestead Partners has formed a special purpose entity – Eden Gardens – to perform the duties of the developer for Eden Gardens. The entity will be 100% owned by Homestead Partners, just like the Meadows at Riley Creek (Meadows, llc) and Grand Haven at Marsh Cove (Marsh Cove llc), both Eden Prairie communities. Eden Gardens will secure its project financing through Crown Bank of Edina (reference letter attached on the following page). The financial structure proposed for municipal leaderships consideration is as follows: I. The total purchase price paid by Eden Gardens, LLC shall be one million eight thousand and no/100 dollars ($1,008,000.00); or twenty-eight thousand and no/100 dollars ($28,000.00) per lot / homesite (36). a. The buyer proposes to pay the City of Eden Prairie twenty-eight thousand, eight hundred and No/100 dollars ($28,000.00) per lot at the time of permit issuance for each lot per the purchase agreement. b. A Fifty-four thousand and no/100 dollars ($54,000.00) permit fee (total) shall be agreed to be fixed at one thousand five hundred and no/100 dollars ($1,500.00) per dwelling ($1,500.00 x 36 = $54,000.00). c. The buyer proposes to deliver a letter of credit equal to two hundred thousand and no/100 dollars ($200,000.00) as security (earnest money) to the seller as part of this purchase ($200,000.00 / 36 = $5,555.00 per lot). II. The following assumptions are considerations of the proposal and shall be an integral part of the business agreement to be documented: a. Storm water shall be largely managed off site via the State (MNDOT) pond directly north. b. The parcel shall be delivered fully entitled by the seller (municipality); i.e.: all zoning, platting, PUD, comp plan and many other requisite approvals shall be secured by municipality’s staff as part of land sale. c. The buyer proposes to consult the City, as the City is acting as quasi-developer / land seller. d. The buyer shall additionally install all landscaping and private alleys as additional expense beyond purchase price paid. e. The municipality shall build all public infrastructures and assess each unit pro-rata for costs as a 429 assessment project. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 14 | P a g e EXISTING PROPERTY TAX SUMMARY Below is a summary of 36 adjacent properties and their associated tax values. (See the following page for a map locating the listed properties). The sample of existing property values are assumed to be representative of the positive economic impacts to be created at Eden Gardens. Property Address Tax Value Tax Amount 16444 Thatcher Rd $333,800 $4,674.22 16472 Thatcher Rd $323,200 $4,612.76 16500 Thatcher Rd $354,400 $4,991.92 16528 Thatcher Rd $293,000 $4,045.74 16556 Thatcher Rd $326,700 $4,565.40 16584 Thatcher Rd $377,900 $5,353.52 16612 Thatcher Rd $340,600 $4,778.76 16640 Thatcher Rd $368,800 $5,213.66 16453 Thatcher Rd $283,300 $3,897.34 16549 Thatcher Rd $247,800 $3,350.74 16573 Thatcher Rd $285,900 $3,936.94 16587 Thatcher Rd $321,500 $4,484.94 16601 Thatcher Rd $348,700 $4,903.08 16615 Thatcher Rd $353,200 $4,972.30 8615 Stanley Tr $327,000 $4,569.68 16500 Millford Dr $347,600 $4,886.14 16474 Millford Dr $322,800 $4,504.74 16448 Millford Dr $343,700 $4,826.74 16422 Millford Dr $336,800 $4,720.78 16396 Millford Dr $334,900 $4,691.16 16370 Millford Dr $361,900 $5,106.46 16344 Millford Dr $317,500 $4,422.86 16332 Millford Dr $299,900 $5,868.64 16320 Millford Dr $352,300 $4,959.46 8589 Endicott Tr $250,100 $3,386.06 8601 Endicott Tr $304,800 $4,227.90 8613 Endicott Tr $312,600 $4,347.94 8625 Endicott Tr $259,900 $3,537.16 8632 Endicott Tr $351,700 $4,949.64 16329 Millford Dr $337,500 $4,730.76 16341 Millford Dr $340,000 $4,770.20 16369 Millford Dr $370,100 $5,233.48 8673 Millford Dr $337,700 $4,734.86 8676 Bayard Ct $339,800 $4,766.08 8693 Stanley Tr $330,100 $4,617.68 $161,639.74 Total Annual Revenue $11,437,500.00 Total Tax Value Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 15 | P a g e Metropolitan CouncilI021miCreated: 5/23/2013For complete disclaimer of accuracy, please visit http://giswebsite.metc.state.mn.us/utilities/notice.aspxMy MapTransit CentersUnknown, existingUnknown, proposedFill-in, existingFill-in, proposedPaved Trail, existingPaved Trail, proposedOn-Road, existingOn-Road, proposedTrail (Other), existingTrail (Other), proposedMetropolitan Council BasemapSITEAPPENDIX 1 - Transit MapProposed Southwest LRTProposed LRT Stations Mid-Market Green Site Eden Prairie, MN5-29-2013 0001581 Concept Sketch Plan CONCEPT DATA: Gross Site Area: 8.4 ac Park / Greens: 1.9 ac (includes Raingardens, Courtyards, landscape buers, & Neigh. Greens) Proposed Single Family: 36 lots 40‘ wide x 100’ deep typical 5’/5’ Side Setbacks (10’ total) 15’ Front Setback 20’ Rear Setback Gross Density: 4.3 un/ac Net Density: 5.5 un/ac THATCHER ROAD BERGER DRIVE BUFFER LANDSCAPE EDGE (TYPICAL) POTENTIAL FUTURE STREET CONNECTION BUFFER LANDSCAPE EDGE (TYPICAL) COURTYARD GREEN W/ STORMWATER MANAGEMENT COURTYARD GREEN W/ STORMWATER MANAGEMENT PROJECT ID / MONUMENT SIGN COMMUNITY CENTER/ MOTHER IN LAW GUEST APARTMENT GREEN FEATURES: - Compact Development - Walkable Streets - Neighborhood Connections - Mass Transit Stop - Mother-in-Law Guest Apartment for resident’s use - Community Garden plot & Gardening Shed - Courtyard Greens in lieu of some streets - Streetscape & Front Porch focused - De-emphasized garages - Alley Load - Extensive landscaping to reduce heat island ect (emphasis on native plants) - Stormwater Management via Raingarden basins - Green Construction Techniques Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 1 | P a g e SUPPLEMENTAL INFO June 13, 2013 The following is a supplemental compilation of information to be appended to Homestead Partners initial RFP Submittal, dated May 30, 2013. This supplemental information is intended to further clarify and describe our design and financial intent for the success of Eden Gardens. Additionally, the following page provides direct feedback to the Development Review Committee’s comments, dated June 6, 2013. SITE a. Modified entrance from Scenic Heights Rd further to the west to better facilitate turning movements, to reduce reconstruction costs of median, as well as minimize impact for left turn lanes. See attached revised Concept Site Plan. b. Storm water management – We will be working with all applicable parties/agencies to determine the viability of utilizing the existing infrastructure in-place on and adjacent to the site. Once detailed stormwater management design is underway, we can begin this analysis and fine- tune our creative approach to managing stormwater. c. Increased Green site features/benefits by increasing on-site storm water infiltration by the addition of bioswales and increased rain garden area. Additionally, this decrease impervious paving by eliminating sidewalks at the perimeter of the interior park space. The addition of bioswales and removal of interior sidewalk will create entry points into the park and increase the ‘landscaped’ feel and beauty of the central gardens area; effectively increasing the sustainable lifestyle. d. An option to purse could be to potentially eliminate the alley behind lots 20-25 (effectively front loading these homes). What this allows is for additional landscaped buffer at the south property line, minimize alley paving, as well as allowing for variation in home styles/fronts. FINANCIAL a. Homestead Partners preferred option will be to pursue a 429 project only if the project has a 2014 start date, based on comments from the City. In this option we would maintain a purchase price of $1,008,000 at a price of $28,000/unit (as outlined in the original proposal). If a 429 project is not adopted, Homestead Partners will acquire private capital for the project and anticipate a 2013 start. In this scenario, there would be an upfront cash purchase price of $850,000 or $23,611/unit, figuring a 7.9% discount for NPV. (see Figure 1 for an outline) b. We propose Park Dedication to happen through “Green” Preservation of common areas. We propose to waive the park dedication fee, allowing us to create many green landscape features including rain gardens, landscaped courtyards and community gardens. c. Homestead Partners will provide up to $55,000 for reconstruction and realignment of center median along Scenic Heights Road. This contribution to off-site improvements is based on a preliminary estimate from Westwood and reflects our revision to the entry; moving the Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 2 | P a g e entrance/median cut to the west. In this assumption Homestead Partners is paying 100% of the off-site costs. Design a. Homestead Partners plans to have three (3) varying unit types 1. Alley / rear loaded homes in order to deemphasize the garage and help engage street and community connectivity. 2. Front Loaded lots (six) along south property line to increase buffer space to neighbors, as well as minimize impervious paving. Additionally, these lots will likely have a larger yard; increasing values for these properties. 3. We will provide an add, plan option to allow for multi-generational families. We will give access to this option to approximately eight units; likely along south property line to allow for the additional square footage required for this product type. b. Hennepin Tech’s involvement can be achieved several ways. Through their education programs; home building/trades and horticulture/landscape programs, we see great opportunities to foster student growth and learning. Whether students assist with framing a home, learning how ‘green’ mechanical/electrical systems work or even learning green techniques used in stormwater management (through our rain gardens), there are ample ways to engage their students. c. Eden Gardens is designed to create a sense of community through inviting public spaces. With the emphasis on ‘front porch’ style living and the directly adjacent communal green spaces, Eden Gardens will be a model for community living. We are excited that this project will create both competitive and compelling advantages. Eden Gardens will offer homes that will be competitively priced in the market and Eden Prairie. Homestead Partners is not satisfied with creating something that is solely competitive. We want to create something that is compelling as well. Eden Gardens will be a place people want to live because of the architectural charm, the abundance of green amenities (from Green Path certified homes, to rain gardens, to the community garden plot), resort style living with a pool and party room, and most importantly Eden Gardens will create a sense of place for homeowner in an otherwise busy environment. Figure 1 - Financial Graphic Units 36 36 Construction Yr 2013 2014 Land Costs $23,611 $28,000 Improv Expenses Funded Privately by development loan (conventional) MN Statute Chapter 429 Term Paid in bulk at plat/land transfer Paid with permits Total Price (raw land) $850,000 $1,008,000 Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 3 | P a g e DEVELOPMENT REVIEW COMMITTEE - FEEDBACK 1. Show full access to Scenic Heights Road [RESPONSE] We have listened to the Committee’s concerns and have addressed them in our revised Concept Site Plan (see attached). 2. Address storm water— (stated in the proposal: storm water shall be largely managed off site via the State (MNDOT) pond directly)—Adjust the proposal to treat storm water on-site. [RESPONSE] To further clarify our intent, currently there is an existing flared-end-section outlet into the property that we believe ties into the MnDOT system. We would propose that we utilize, but not exceed, the existing peak rate and volume into this system. Because we are adding impervious surface to the site, we will need to make up the difference through infiltration (rain gardens) and/or detention (ponds). We believe that with the additional bioswales/infiltration we should be able to treat the majority of storm water onsite. Further detailed design will fully flesh this out. 3. How does treating storm water on-site effect financial feasibility? [RESPONSE] If we cannot manage the rate and volume as we have identified, there would likely be a reduction in unit count and effectively lowering our total purchase price; in order to build NURP ponding. 4. Address Utility/Public Infrastructure — (stated in the proposal: the municipality shall build all public infrastructures and assess each unit) [RESPONSE] It is our understanding that the City will allow private design, bid, and construction of the grading, utilities and streets for this project. If construction funding is available, we would recommend private design and construction to keep costs down, and to control schedule. But….if the city was willing to proceed as a 429 project, then the lion’s share of the projects capital requirements can be built by the city and assessed back to the individual units. 5. Is there adequate guest parking? [RESPONSE] There is approximately 1 full space guest parking (on-street) per unit available for guest parking, plus the 2 in the driveway, plus assumed 2 in the interior garage. This is 5 total spaces per unit. Code for all residential land uses is a 2/unit, with 1 enclosed. We have located guest parking, as pull off parking, along the interior park space with a few pull in spots elsewhere, per the plan. 6. Address the on-street parking availability, given the narrow public streets. Green, Mid-Market Neighborhood Development | Homestead Partners | May 2013 4 | P a g e [RESPONSE] We have shown a reduction in street width from 28’ to 25’ with a bump-out parking lane in an effort to better define the parking areas and reduce impervious surfacing elsewhere. Alternatively, we could easily go to the city standard 28’ wide street, which accommodates parking on both sides; however would adversely affect the low impact development strategies set forth. 7. Describe the distinction between the public and private roads. [RESPONSE] Public street loop, connecting to Thatcher and Scenic Heights, as well as looping our central green space, will be maintained by the city. All private streets/alleys will be a maximum of 20’ wide within a 25’ private outlot, and maintained by the HOA. 8. Is it anticipated that there will be a Home Owners Association? [RESPONSE] Yes there will be a HOA. This HOA is anticipated to manage the maintenance of the private roads, landscaping, community pool and party room, guest apartment rental, organizing community events/gatherings. The HOA will aim to provide for a resort style of living; with little maintenance responsibility on the homeowner. 9. Address how screening to adjacent neighborhoods will happen. [RESPONSE] As noted during our interview, we understand that the city does not typically require screening between single family uses. That said, in an effort to be a great “neighbor”, we have added a strong landscape buffer along both the westerly and southern property lines. As described at our interview, this landscape will be layered, offering a variety of heights, species and densities; ultimately aiming to screen while being aesthetically pleasing. Also, one of the proposed rain gardens will back up to the western property edge and provide an extended green space for several existing neighbors. Finally, as stated in the first page of supplements, we might propose to remove the rear loaded alley for several homes on the southern property line. The thought behind this move would be to better screen/buffer the existing neighbors and soften any concerns they may have with the rear loaded entries and alley tight against the property line. If this option is not pursued, we still plan to provide the layered landscape buffer in addition to minor berming. Mid-Market Green Site Eden Prairie, MN6-12-2013 0001581 Revised Concept Sketch Plan CONCEPT DATA: Gross Site Area: 8.4 ac Park / Greens: 2.0 ac (includes Raingardens, Courtyards, landscape buers, & Neigh. Greens) Proposed Single Family: 36 lots 40‘ wide x 100’ deep typical 5’/5’ Side Setbacks (10’ total) 15’ Front Setback 20’ Rear Setback Gross Density: 4.3 un/ac Net Density: 5.6 un/ac THATCHER ROAD BERGER DRIVE BUFFER LANDSCAPE EDGE (TYPICAL) POTENTIAL FUTURE STREET CONNECTION BUFFER LANDSCAPE EDGE (TYPICAL) BUFFER LANDSCAPE EDGE (TYPICAL) ENHANCED ENTRY PLANTINGS BUFFER LANDSCAPE EDGE (TYPICAL) COURTYARD GREEN W/ STORMWATER MANAGEMENT COURTYARD GREEN W/ STORMWATER MANAGEMENT PROJECT ID / MONUMENT SIGN RECONSTRUCT MEDIAN FOR FULL ACCESS COMMUNITY CENTER/ MOTHER IN LAW GUEST APARTMENT GREEN FEATURES: - Compact Development - Walkable Streets - Neighborhood Connections - Mass Transit Stop - Mother-in-Law Guest Apartment for resident’s use - Community Garden plot & Gardening Shed - Courtyard Greens in lieu of some streets - Streetscape & Front Porch focused - De-emphasized garages - Alley Load - Extensive landscaping to reduce heat island ect (emphasis on native plants) - Stormwater Management via Raingarden basins & bioswales - Green Home Construction Techniques Proposal to provide development services for Green, Mid-Market neiGhborhood developMent eden prairie, Mn MaY 30, 2013 Melrose Development Company Attached are the following: • Concept Plan (narrative) • Concept Plan (drawings) • Sustainable Neighborhood Development Checklist • Company and Developer Team Information • Qualifications and Experience • Scope of Work (narrative) • Preliminary Schedule • Purchase Offer Once again, thank you for the opportunity to present this proposal to the City of Eden Prairie on this exciting and forward looking development. Very truly yours, Matt Alexander Bob Cunningham Kraus-Anderson Realty Company Melrose Development Company May 30, 2013 Community Development Department City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 Attn: Molly Koivumaki Housing and Community Services Manager Re: Proposal for Green/Mid-Market Neighborhood Development Dear Ms. Koivumaki, We would like to thank you for the opportunity to present this proposal for the Green/ Mid-Market Neighborhood Development. We can confirm that we have reviewed all of the Request for Proposal documents and we thoroughly understand them. We must state that, given time constraints of the proposal process, this proposal is not absolutely complete in addressing all of the requirements. However, we are confident that this proposal will provide a clear vision of our intent, which is to develop a senior living component and a single family component on the subject property, focusing on a green solution addressing the needs of the mid-market. This proposal is being presented by a cooperative venture comprised of Kraus Anderson Company (including Kraus Anderson Realty and Kraus Anderson Construction, collectively ‘KA’), and the newly formed Melrose Development Company. Generally speaking, KA will be responsible for the senior living component and the infrastructure while Melrose and KA will collectively develop the single family component. The principal contacts will be Matt Alexander for the KA entities and Bob Cunningham for Melrose. Green, Mid-Market Neighborhood Development Eden Prairie, MN Contents Concept plan/sustainable neighborhood development Checklist Company and developer team information Qualifications and experience scope of Work preliminary schedule purchase offer ConCept plan Green, Mid-Market neighborhood Development Eden Prairie, MN Page 1 Project Location City of Eden Prairie - Green, Mid-Market Neighborhood Development DISCLAIMER: The City of Eden Prairie does not warrant the accuracy nor the correctness of the information contained in this map. It is your responsibility to verify the accuracy of this information. In no event will The City of Eden Prairie be liable for any damages, including loss of business, lost profits, business interruption, loss of business information or other pecuniary loss that might arise from the use of this map or the information it contains. Map information is believed to be accurate but accuracy is not guaranteed. Any errors or omissions should be reported to The City of Eden Prairie. *Any aerial photography and parcel geometry wasobtained from Hennepin County and all users are bound by the express written contract between Hennepin County and the City of Eden Prairie. Land Use Map F 1:5,308.68Scale: 0 0.10.05 Miles Miles 0 640320 Feet Feet ConCept plan Green, Mid-Market neighborhood Development Eden Prairie, MN Page 2 of Thatcher Road. Whether the internal roadway will connect to Endicott Trail will depend upon the success of obtaining the parcel necessary. The name of the adjacent street, Thatcher Road gives us an idea. Thatcher was a 20th century British PM. William Gladstone was a 19th century British PM. For that reason and we feel many others, Gladstone, therefore, would be a fitting name for this project. The lots are arranged so that each home will have an elevation that faces straight south, in order to most efficiently include passive solar design. Depending upon roof configurations, the concept of active solar power can also be readily included. Each lot is also laid out lengthwise to the common courtyard, which is different that most pocket neighborhoods. The reason The concept plan features two major components. The first component is the single family housing component. The second is the senior living component. sinGle FaMilY CoMponent The single family housing component features 20 lots. The intent is to create three distinct sets of compact so-called pocket neighborhoods. A pedestrian friendly public road will surround the pocket neighborhoods, and two of the three pocket neighborhoods will be organized around one of the two common courtyards. One of the pocket neighborhoods will have only four home sites and will face the main roadway. Each of the other two pocket neighborhoods will feature eight home sites and will be arranged around the common courtyards. The front façade of the homes located on the common courtyards will face the courtyard. Each home will feature a porch or other connection to the courtyard. The intent is to have all of the neighbors know each other, indeed interact frequently with each other, by virtue of the project design. All three of the pocket neighborhoods will also be linked by an internal, yet mean- dering pathway that will bisect the entire project. The roadway section will be somewhat narrower than a typical suburban street, encouraging traffic calming and ease of pedestrian crossing. Bisecting each particular pocket neighborhood will be an alley type of roadway that will allow direct adjacent access to each home. The entire project will connect to Scenic Heights Road at a new, to-be-approved intersection, and it will also connect at the existing stub behind this layout is to allow garages to be located adjacent (but not necessarily connected) to the home. This is a design consideration given the harsh Minnesota climate. We felt that the typical garage concentrations found elsewhere in pocket neighborhoods would not be accepted here. We cannot envision a happy home- owner pulling her groceries behind her in a wagon during a snow storm. The homes will be modest in size. We envi- sion footprints that are approximately 30’ x 30’, some larger but few smaller. Some homes may have appendages that are first floor bedrooms, screen porches and other amenities. Additionally we envision a second story on all homes. We will seek interesting rooflines on all homes, but they must be functional as well as merely aesthetically pleasing. In short, we antici- pate that the homes will resemble modern ConCept plan Green, Mid-Market neighborhood Development Eden Prairie, MN Page 3 simple garage, building materials and visual interest will be stressed. Conversely, garages can be substantial. Garages at Gladstone will be allowed to have a second level that can, if desired, feature bathrooms and kitchens to be a so-called mother-in-law apartment. Or the space above a garage can be planned as an office (given this scenario we’ll need to take care that their use remain consistent with the residential character of the neighborhood). The issue with a substantial garage is price. A complete two car garage with an upstairs apartment would move the cost of the home beyond the mid- market we seek. Unfortunately, there are no transit links in the immediate neighborhood. Therefore, we will not be including any transit stops or other facilities in this plan. However, we will link the project to the immediately adjacent bike trails and we will incorpo- rate bike racks in strategic locations in the project. storage delivery may be passive in some cases, pressurized in others. Given the compact nature of the develop- ment, and the HOA that is anticipated, we are planning to incorporate a geothermal element, as a means of reducing heating and cooling costs and energy consumption that will each serve a group of homes. That component is not yet designed. Given the compact nature of this develop- ment, wind energy will not be included (due to noise and viewshed consider- ations). Garages, as mentioned previously, will be immediately adjacent, and in some cases connected to the homes. Usual garage depth is 24-26’, leaving some setback from the common courtyard for land- scape shield. Garages may be simple - a one or two car garage. But even with a day bungalows, cottages, and related styles. Yet we seek variety in function, foot- print, rooflines, colors and materials. The entire Single Family Component will be governed by a Home Owners Asso- ciation. All maintenance of the common landscaping and all snow removal not performed by the city, will be performed by the HOA. There will also be an architec- tural review board, first to approve all new construction, and thereafter to approve modifications, additions, and other improvements. The Common Courtyards will achieve many functions. They will provide open space for otherwise compact lots. It will provide the neighborhood adults with meeting places as well as present opportunities for passive and active recreation. The courtyards will also provide green space for the neighbor- hood children right outside their door- steps, effectively replacing the backyard with a space where they can be observed and enjoyed by all of their neighbors. Ball games including multiple generations can be envisioned on these courtyards. The courtyards have not been designed yet, but is anticipated that portions of each can serve as raingardens, allowing for efficient and green treatment of some portion of stormwater. Also, it is antici- pated that each home will have a reason- able to extensive amount of landscape and that each home will have a raised bed or some form of a vegetable garden. In addition, there will be project landscaping and the planned inclusion of a community garden area. Water storage from each home can be included in order to use rain water for the landscape and gardens, and roadway runoff can be collected for project landscape and community gardens. Water ConCept plan Green, Mid-Market neighborhood Development Eden Prairie, MN Page 4 senior livinG CoMponent The Request for Proposal anticipates the possibility of ‘an attached housing option’ at the corner of Scenic Heights Road and Eden Prairie Road. We completely agree. We have proposed the inclusion of a senior living building located at the corner of the project. This component will be two stories in height and will feature a residential style gable roof. Also, the building façade will incorporate residential building materials, in order to be a visual compliment to Glad- stone and the entire surrounding residen- tial neighborhood. Access to our Senior Housing will be off of the new intersection at Scenic Heights Road via the project ring road. What may be most interesting about our Senior Component is its interior design. Right now, the so-called bulge in the baby boom is not ready for assisted living or memory care. The first baby boomers (born 1946) just reached standard retirement age of 65 in 2011. These boomers won’t reach the age of needing assisted living for many years. Yet there are many boomers who would prefer to live in independent living, free from the duties of the driveway and the fall leaves. So, we are designing a building for them. For now. It will look and feel like market rate apartments, with the senior age restriction in place. But when the bulge reaches the age where assisted living and memory care are necessary, some 15 years down the road, the building can be ready converted to suit their needs. Some walls come out, some congregate living amenities go in (kitchens, and the like). And the building is converted to serve the most pressing needs of the senior community. Additionally, we are planning on financing the Senior Component using bond financing and tax credits, which will allow us to provide affordable housing for a to be determined percentage of the units. Typi- cally these projects offer discounted rents for Seniors with income levels less than 60% of the median income in that area. The details of this program will be determined during within the Feasibility Analysis. ConneCtion We need to connect the Single Family Component to the Senior Living Compo- nent in order for this neighborhood to be complete. The senior residents can and will use the common courtyards for strolling, and other passive and active recreation. There will be grouped seating and a firepit or two where all of the neighborhood residents can come together. But the real connection will be in the planned Commu- nity Center. Smaller houses and apartment homes mean smaller kitchens and dining rooms. Perhaps limited room for large gatherings or overnight visits. And where will people put their tool benches and gardening equipment? The answer to all of that is the Community Center. We envision a place where neighbors can have large family (or neighborhood!) gatherings, where a visitor suite or two can be located, and where neighborhood people can have workshop space, garden space and maybe a place to keep the sports equipment. Centrally located to serve as a bridge between the single family and senior components. Open to the entire neighborhood. ConCept plan Green, Mid-Market neighborhood Development Eden Prairie, MN Page 5 Questions that cannot, unfortunately, be answered now. But the vision can be pursued and shared. And we are confident that we can balance the vision with finan- cial feasibility and deliver something truly revolutionary to the site, the neighbor- hood and the city. Given the lead time on the proposal, and the revolutionary concept behind Glad- stone, not all questions can be answered at this time. This is a concept plan on both the Single Family and the Senior Living components. Additional knowledge must be gleaned on the demand for both of these types of housing, in this location. Market feasibility and other studies must be conducted to ensure project financa- bilty. Given a purchase price for the land, what grants or other public participation may be available, and given the level of public participation, where can the homes be priced? There are some outstanding examples of pocket neighborhoods located around the country. Seaside, Florida. Sammamish, Washington. Kirkland and Redmond, Wash- ington, and others. These projects must be visited and explored so ideas that work can be brought back to Gladstone, and those that do not work can be discarded. We will need to approach forward thinking consultants to become team members so we incorporate everything we dream of in a manner that will work and pay dividends for the homeowners, meet the expecta- tions of the community and the city, and serve as an inspiration for other new developments. Gladstone For Minnesota, Gladstone goes beyond mere evolution and is a revolutionary way to approach single family development. The notion of homes clustered around a common courtyard is rare, with only a couple of examples in place throughout the state. Incorporating shared geothermal components, passive and active solar components, raingardens and passive rain- water collection has not been incorporated anywhere in the state to our knowledge. So sometimes revolutions take time and some travel in order to be brought to a successful conclusion. Company and developer Team InformaTIon Green, mid-market neighborhood development Eden Prairie, MN Page 6 The Developer team consists of a coopera- tive venture featuring Kraus-Anderson, Incorporated (“KA”) and Melrose Develop- ment Company (“MDC”). The principal at KA for this project will be Matt Alexander, while the principal at MDC will be Bob Cunningham. Project architect will be Pope Architects, St. Paul, Minnesota. Matt alexander director of real estate development kraus-anderson realty Company Matt is responsible for managing all aspects of new development, including site selection and acquisition, design and engineering, contractor selection, municipal and other governmental approvals and financing of developmental projects including senior housing, office, retail, healthcare, business parks and financial institutions. Matt’s development background includes commercial property experience in the Twin Cities area since 2001. Prior to 2001, Matt assisted in golf course development with Intrawest Golf, based in Phoenix, AZ. education, activities, and affiliations • Boise State University, Boise, ID • Minnesota Shopping Center Association (MSCA) • International Council of Shopping Centers (ICSC) • National Association of Industrial and Office Properties (NAIOP) bob Cunningham principal Melrose development Company Bob is a former principal at TOLD Development Company. While at TOLD, among other projects, Cunningham was one of the two principals in charge of the development of Excelsior & Grand, St. Louis Park, Minnesota. At the time of the development of Excelsior & Grand, that project was considered revolutionary. It is an example of the best of a public/private partnership. The community and the city held a vision of creating a pedestrian friendly, transit oriented mixed use development at the 16 acre site. The develop- ment team was given enough latitude to design a financially feasible project, worth the risk involved. The project was a complete success and received the LEED Neighborhood Designa- tion – the first in the country. education, activities, and affiliations • BA, University of Wisconsin – Madison, MBA, Drake University • 30 years real estate experience including, Principal Financial Group, Opus Corporation, and TOLD Development Company • Long time member of ICSC, NAIOP and other industry groups • Experience working on/with public/private partnerships, TIF districts, Metropolitan Council, MPCA, MnDot, and numerous municipalities • Member of Board of Advisors, University of St. Thomas and member of Lambda Alpha International Qualifications and ExpEriEncE Green, Mid-Market neighborhood development Eden Prairie, MN Page 7 Metropolitan Lofts Minneapolis (Second Street and Portland) 22 two-story units/four-story wood frame condo- minium building with 22 parking garages. Project is wrapped around a larger parking structure. Third North Minneapolis Six-story, 266,000 s.f. apartment complex with two levels of underground parking serving 204 units. Project is financed through HUD. Northstar Lofts- 36 condos Stone Arch Lofts- 37 units Washburn Crosby Lofts- 24 units Minneapolis hoUsinG KA has completed 25 housing projects with 1,065 units in the past five years, and currently has in construction or preconstruction another eight projects totaling 980 units. KA Realty has collaborated with Ebenezer on several recent senior housing projects as well. IMS Lofts Minneapolis 97-unit conversion of concrete warehouse into condos with three-level ramp and skyway Qualifications and ExpEriEncE Green, Mid-Market neighborhood development Eden Prairie, MN Page 8 aFFordable hoUsinG Dakota County West St. Paul, MN KA worked proactively with the Dakota County Development Authority to deliver a project on budget. The project contained 59 affordable housing units. Bridge for Youth Minneapolis The project included a new three story, 21,600 s.f. residential and administration building as well as a 13,200 s.f. retrofit of the existing building. The Bridge provides counseling services to families and shelter for youth in crisis. Nicollet Towers Minneapolis, MN 306 unit, multi-family affordable apartment building managed by Volunteers of America. KA completed exterior skin and window replacement along with phased renovation of interior units. Rondo Library St. Paul, MN The 205,763 s.f. project included 98 units of affordable housing with a public library on the main floor and below-grade parking. Qualifications and ExpEriEncE Green, Mid-Market neighborhood development Eden Prairie, MN Page 9 aFFordable hoUsinG Valley Ridge Senior Housing Burnsville, MN This 179,761 s.f. facility is a joint project of the Dakota County CDA and Presbyterian Homes & Services. The project provides 120 units including affordable independent senior apartments, assisted living apartments and memory care, with Town Center lifestyle amenities. Excelsior & Grand St. Louis Park, MN Project was developed and built by the team for the Green, Mid-Market Neighborhood Development team and became a pilot project for the LEED Neighborhood deisgnation. Reciptient, Merit Award, MN Chapter of the American Planning Association for Outstanding Planning and Urban Design Harry & Jeanette Weinberg Apartments St. Paul, MN 45 unit, 37,000 s.f., 3-story HUD-supported apartment building, part of the Sholom Home East Campus including independent, assisted living and skilled nursing facilities. “KA’s leadership, problem solving skills, work ethic and knowledge was invaluable. As a result, we have a first-class facility.” - Bruce Kahn, CEO Shalom Community Alliance Windsong at WoodsEdge Bemidji, MN This catered care apartment residence is the first senior housing facility in the State of Minnesota with LEED status. The facility features 80 units of catered living, 27 units of memory care housing and an underground parking garage. Green elements include geothermal heating and cooling. Building materials, lighting, recycling also contributed to LEED status. sUstainable hoUsinG Qualifications and ExpEriEncE Green, Mid-Market neighborhood development Eden Prairie, MN Page 10 eden prairie eXperienCe hiGhliGhts Eden Prairie High School Eden Prairie, MN KA has performed multiple projects for the high school, including construction of a 75,000 s.f. activity center and a 750-seat, 8,500 s.f. theatre. Prairie Lakes I & II Corporate Center Eden Prairie, MN KA Realty owns, leases and manages this two- building, Class A office complex totaling 203,511 s.f. ADC Telecommunications Eden Prairie, MN Built as a world headquarters on 90-acre campus, Phase I comprised three buildings totaling 502,000 gross s.f. of floor area, a four-level, 1,400 car parking ramp and a 300-seat auditorium. KA worked with the team for over a year of preconstruction planning to prepare and implement numerous value engineering options such as light sensors and individual tempera- ture controls, to maximize the efficiency of systems and the flexibility of the space for future utility. Eden Prairie Fire Station Eden Prairie, MN Two-story, 19,457 s.f. fire station including four bay drive through, kitchen, training/classroom area, office, storage, rec/lounge and weight room. Scope of Work Green, Mid-Market Neighborhood Development Eden Prairie, MN Page 11 project. Melrose will add expertise where necessary. Incidentally, the principal development professionals for both KA and Melrose, working together, have completed the pre-development process and have just broken ground on a 78 unit senior housing facility in Deephaven, asso- ciated with the Church of St. Therese. So, there is a level of experience on the Senior Component that is in place, accom- plished and ready. The Single Family component is a bit different. Admittedly, the team has no single family experience. But TOLD Devel- opment Company had no multi-family experience when they were selected devel- In order for this project to be successful, multiple activities must be happening throughout the entire due diligence process, the city process, the determina- tion of financial feasibility, the evolution of design and finally, the implementation. Upon selection of the development team, the neighborhood process must begin immediately. We will reach out to the impacted neighbor, listening to their comments and concerns and addressing them to the best of our abilities all the while maintaining the vision of the project. Indeed, we would not be surprised if at least a couple of neighbors move from their current locations into Gladstone. Also, immediately upon selection, we must determine grant eligibility and time lines for applications. We fully intend to seek a Livable Communities Demonstration Grant from the Metropolitan Council. Design on all projects is an ongoing process and we assume this will be no different. We will interact closely, indeed weekly, with staff to incorporate their ideas, comments and suggestions, while sharing our ongoing thoughts. In dealing with staff, the Planning Commission and the City Council our motto is simple: The best surprise is no surprise. Kraus Anderson has all of the staff necessary to conduct all aspects of this oper of what became Excelsior & Grand. They had no urban retail experience when they started Seattle Nike town (both completed by the Melrose principal). The point is that the development team has the ability to learn and apply lessons to a particular development. Perhaps the most important consideration is that the devel- opment team shares the vision for the site of a green, mid market development, and is excited at the prospect of creating a little revolution. Schedule Green, Mid-Market Neighborhood development Eden Prairie, MN Page 12 sChedUle onlY Major aCtivities and Milestones Considered Proposal Presentation May 30 Staff Review May 31-June 17 Council Workshop June 18 Council Consideration (possible extension) July 16 Potential Selection July 17 Development Agreement Neighborhood Meetings July 17-August 29 Feasibility Analysis July 17-August 29 Preparation for: Re-zoning Site Plan Approval Comprehensive Guide Plan Amendment Re-Plat Public Works Approvals August 30-October 31 Applications Submitted for Above November 4 Planning Commission Meetings November 11 and 25 City Council Approvals December 17 and January 8 Metropolitan Council Approval Early January 2014 Finance Applications Complete February 2014 Finance Commitments Secure April 2014 Close Finance Vehicle June 2014 Close Land June 2014 Groundbreaking July 2014 ProPerty Purchase and Financing green, Mid-Market neighborhood development Eden Prairie, MN Page 13 Purchaser A single purpose entity related to Kraus Anderson Company Seller City of Eden Prairie Price $985,000 Due Diligence 365 days from selection by the City Council Additional Additional terms and conditions to be discussed/negotiated Affirmative Action / Equal Employment Opportunity Employer Developer Single Family Units Multi-Family Component,# of Units Commercial Component Price Range Purchase Price Offer Purchase Price Per Lot Earnest Money Ability to Obtain Grants Timeline Sustainable Neighborhood Development Checklist Community Participation Process Collaboration with Hennepin Tech Students Eden Gardens Homestead Partners 36 No No $ 240,000 - $ 350,000 1,008,000$ 28,000$ 200,000$ ?Nov-13 Yes Yes Yes Scenic Prairie Lakewest Development 37 No No $ 260,000 - $ 340,000 950,000$ 25,675$ 10,000$ Yes Sep-13 Yes Yes Yes Gladstone Kraus- Anderson & Melrose Development 20 Yes,?No ?985,000$ ???Jul-14 Yes Yes ? EP8 Whitten Associates 33 No No High $ 200's ?825,000$ 25,000$ 50,000$ ?May-14 No Yes No Minimum Eligibility Requirements Evaluation Smart Location and Linkage Points Neighborhood Pattern and Design Points Green Infrastructure and Buildings Points Innovation and Regional Priority Points Location 3 Walkable Streets 13 Construction Techniques 1 Innovation and Exemplary Performance 2 Cycling Facilities 2 Compact Development 0 Energy Efficiency and Conservation 1 Regional Priority 0 Job and Housing Proximity 1 Neighborhood Connections 2 Energy Production and Distribution 0 Parking and Transportation Demand 2 Water Efficiency and Conservation 1 Community Participation 1 Stormwater and Wastewater Management 1 Green Building Process 2 Heat Islands 1 Recycling and Reuse 3 Light Pollution 1 Total 6 Total 18 Total 11 Total 2 Total Sustainable Neighborhood Development Points 37 Total Maybe Points 18 Smart Location and Linkage Points Neighborhood Pattern and Design Points Green Infrastructure and Buildings Points Innovation and Regional Priority Points Location 4 Walkable Streets 13 Construction Techniques 3 Innovation and Exemplary Performance 5 Cycling Facilities 1 Compact Development 0 Energy Efficiency and Conservation 2 Regional Priority 4 Job and Housing Proximity 1 Neighborhood Connections 2 Energy Production and Distribution 1 Parking and Transportation Demand 3 Water Efficiency and Conservation 1 Community Participation 1 Stormwater and Wastewater Management 1 Green Building Process 2 Heat Islands 0 Recycling and Reuse 4 Light Pollution 2 Total 6 Total 19 Total 16 Total 9 Total Sustainable Neighborhood Development Points 50 Total Maybe Points 15 Smart Location and Linkage Points Neighborhood Pattern and Design Points Green Infrastructure and Buildings Points Innovation and Regional Priority Points Location 3 Walkable Streets 16 Construction Techniques 1 Innovation and Exemplary Performance 0 Cycling Facilities 2 Compact Development 2 Energy Efficiency and Conservation 1 Regional Priority 0 Job and Housing Proximity 0 Neighborhood Connections 2 Energy Production and Distribution 0 Parking and Transportation Demand 2 Water Efficiency and Conservation 0 Community Participation 1 Stormwater and Wastewater Management 1 Green Building Process 0 Heat Islands 0 Recycling and Reuse 1 Light Pollution 0 Total 5 Total 23 Total 4 Total 0 Total Sustainable Neighborhood Development Points 32 Total Maybe Points 30 Eden Gardens Scenic Prairie Gladstone “Green” Neighborhood Development Criteria Evaluation Smart Location and Linkage Points Neighborhood Pattern and Design Points Green Infrastructure and Buildings Points Innovation and Regional Priority Points Location 0 Walkable Streets 0 Construction Techniques 0 Innovation and Exemplary Performance 0 Cycling Facilities 0 Compact Development 0 Energy Efficiency and Conservation 0 Regional Priority 0 Job and Housing Proximity 0 Neighborhood Connections 0 Energy Production and Distribution 0 Parking and Transportation Demand 0 Water Efficiency and Conservation 0 Community Participation 0 Stormwater and Wastewater Management 0 Green Building Process 0 Heat Islands 0 Recycling and Reuse 0 Light Pollution 0 Total 0 Total 0 Total 0 Total 0 Total Sustainable Neighborhood Development Points 0 Total Maybe Points 0 Comment: Whitten Associates did not submit the Sustainable Neighborhood Development Checklist EP8 AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JUNE 18, 2013 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, City Planner Michael Franzen, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Ric Rosow and Council Recorder Carol Pelzel I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. COUNCIL FORUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. TOUR DE TONKA B. URBAN LAND INSTITUTE (ULI) – REGIONAL INDICATORS INITIATIVE (COMMUNITY SUSTAINABILITY PROJECT) V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 4, 2013 B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 4, 2013 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE DESIGNATING STARING LAKE OUTDOOR CENTER AS A HERITAGE PRESERVATION SITE C. APPROVE SECOND READING OF AN ORDINANCE DESIGNATING GLEN LAKE CHILDREN’S CAMP PROPERTY AS A HERITAGE PRESERVATION SITE CITY COUNCIL AGENDA June 18, 2013 Page 2 D. APPROVE SECOND READING OF ORDINANCE AMENDING CITY CODE CHAPTER 1 RELATING TO DEFINITIONS OF MISDEMEANOR AND PETTY MISDEMEANOR E. ADOPT RESOLUTION AUTHORIZING ACQUISITION OF EASEMENTS FOR MITCHELL ROAD SIDEWALK IMPROVEMENTS, I.C. 02-5586 F. ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR MITCHELL ROAD SIDEWALK IMPROVEMENTS, I.C. 11-5802 G. AWARD CONTRACT FOR SLOPE STABILIZATION AT BLUESTEM LANE TO SUNRAM CONSTRUCTION CONTINGENT UPON SIGNED CONSENT OF OWNER AND MORTGAGEE, ORDER OF THE COURT OR OWNERS EXECUTION OF A SPECIAL ASSESSMENT AGREEMENT H. AWARD CONTRACT FOR SITE RESTORATION AT 11157 BLUESTEM LANE TO SUNRAM CONSTRUCTION CONTINGENT ON SIGNED CONSENT OF OWNER AND MORTGAGEE, ORDER OF COURT OR OWNERS EXECUTION OF A SPECIAL ASSESSMENT AGREEMENT I. APPROVE ANNUAL REPORT FOR PHASE II NPDES STORM WATER PERMIT PROGRAM J. APPROVE APPLICATION FOR WETLAND MITIGATION FOR PUBLIC TRANSPORTATION & LINEAR UTILITY PROJECTS ASSOCIATED WITH THE EDEN PRAIRIE ROAD IMPROVEMENT PROJECT K. AWARD CONTRACT FOR RICE MARSH LAKE TRAIL EXTENSION TO MINNESOTA DIRT WORKS L. ADOPT RESOLUTION APPROVING EXECUTION OF MORTGAGE SUBORDINATION AGREEMENT REGARDING REFINANCING FOR SUMMIT PLACE IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS CITY COUNCIL AGENDA June 18, 2013 Page 3 B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Award Contract for the Riley Lake Park Improvements to New Look Contracting 2. Approve Professional Services Agreement with HTPO for Riley Lake Park Improvements E. REPORT OF PUBLIC WORKS DIRECTOR 1. Adopt Resolution Ordering Feasibility Report for Eden Prairie Road Improvements F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF 1. Eden Prairie Fire Relief Association Bylaw Changes H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT ANNOTATED AGENDA DATE: June 14, 2013 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, June 18, 2013 ___________________________________________________________________________________________ TUESDAY, JUNE 18, 2013 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager’s office at 952.949.8412 by noon of the meeting date with your name, phone number and subject matter. If time permits after scheduled speakers are finished, the Mayor will open the floor to unscheduled speakers. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager’s Office. IV. PROCLAMATIONS / PRESENTATIONS A. TOUR DE TONKA Tim Litfin with Minnetonka Continuing Education will give an overview of the upcoming Tour de Tonka. B. URBAN LAND INSTITUTE (ULI) – REGIONAL INDICATORS INITIATIVE (COMMUNITY SUSTAINABILITY PROJECT) Rick Carter from ULI will provide an update. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, JUNE 4, 2013 B. CITY COUNCIL MEETING HELD TUESDAY, JUNE 4, 2013 VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS ANNOTATED AGENDA June 18, 2013 Page 2 VIII. CONSENT CALENDAR MOTION: Move approval of items A‐L on the Consent Calendar. A. CLERK’S LICENSE LIST B. APPROVE SECOND READING OF AN ORDINANCE DESIGNATING STARING LAKE OUTDOOR CENTER AS A HERITAGE PRESERVATION SITE C. APPROVE SECOND READING OF AN ORDINANCE DESIGNATING GLEN LAKE CHILDREN’S CAMP PROPERTY AS A HERITAGE PRESERVATION SITE D. APPROVE SECOND READING OF ORDINANCE AMENDING CITY CODE CHAPTER 1 RELATING TO DEFINITIONS OF MISDEMEANOR AND PETTY MISDEMEANOR E. ADOPT RESOLUTION AUTHORIZING ACQUISITION OF EASEMENTS FOR MITCHELL ROAD SIDEWALK IMPROVEMENTS F. ADOPT RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR MITCHELL ROAD SIDEWALK IMPROVEMENTS G. AWARD CONTRACT FOR SLOPE STABILIZATION AT BLUESTEM LANE TO SUNRAM CONSTRUCTION CONTINGENT UPON SIGNED CONSENT OF OWNER AND MORTGAGEE, ORDER OF THE COURT OR OWNERS EXECUTION OF A SPECIAL ASSESSMENT AGREEMENT H. AWARD CONTRACT FOR SITE RESTORATION AT 11157 BLUESTEM LANE TO SUNRAM CONSTRUCTION CONTINGENT ON SIGNED CONSENT OF THE OWNER AND MORTGAGEE, ORDER OF THE COURT OR OWNERS EXECUTION OF A SPECIAL ASSESSMENT AGREEMENT I. APPROVE ANNUAL REPORT FOR PHASE II NPDES STORM WATER PERMIT PROGRAM J. APPROVE APPLICATION FOR WETLAND MITIGATION FOR PUBLIC TRANSPORTATION & LINEAR UTILITY PROJECTS ASSOCIATED WITH THE EDEN PRAIRIE ROAD IMPROVEMENT PROJECT K. AWARD CONTRACT FOR RICE MARSH LAKE TRAIL EXTENSION TO MINNESOTA DIRT WORKS L. ADOPT RESOLUTION APPROVING EXECUTION OF MORTGAGE SUBORDINATION AGREEMENT REGARDING REFINANCING FOR SUMMIT PLACE ANNOTATED AGENDA June 18, 2013 Page 3 IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. Award Contract for the Riley Lake Park Improvements to New Look Contracting Synopsis: Plans and specifications were prepared for this park improvement project and the bid opening was held on June 6, 2013. There were a total of 3 bidders and the bids ranged from a low of $699,812.50 to a high of $820,551.40. The bid summary is as follows: New Look Contracting, Inc. $699,812.50 Sunram Construction, Inc. $763,834.00 Rachel Contracting, Inc. $820,551.40 The consultant for the project is HTPO and their recommendation is to award the bid to the lowest bidder, New Look Contracting, Inc. The consultants estimate for this project was $707,282.50. Staff concurs with the recommendation of the consultant. Park construction will begin in mid-July with a substantial completion date of October 15, 2013. The final completion date of June 15, 2014 is needed to verify full establishment of seed and ground cover throughout the disturbed areas of the park. MOTION: Move to award the contract for the Riley Lake Park Improvements to New Look Contracting, Inc. in the amount of $699,812.50. ANNOTATED AGENDA June 18, 2013 Page 4 2. Approve Professional Services Agreement with HTPO for Riley Lake Park Improvements Synopsis: Laurie Johnson of Hansen, Thorp, Pellinen and Olson Inc. has provided a Scope of Services proposal that addresses the City’s request for construction administration, staking and surveying services related to the Rice Marsh Lake - Trail Extension Project. Their proposal for the project estimate work with a not to exceed cost of $53,500. MOTION: Move to approve Professional Services Agreement with HTPO for the Riley Lake Park Improvements Project for construction administration services at a cost not to exceed $53,500. D. REPORT OF PUBLIC WORKS DIRECTOR E. REPORT OF POLICE CHIEF F. REPORT OF FIRE CHIEF 1. Eden Prairie Fire Relief Association Bylaw Changes MOTION: Move to approve the three EPFFRA Bylaw changes as unanimously recommended by the EPFFRA Board of Trustees and approved by the general membership of the EPFRA. G. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, JUNE 4, 2013 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Kathy Nelson, and Ron Case CITY STAFF: City Manager Rick Getschow, Police Chief Rob Reynolds, Fire Chief George Esbensen, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, Communications Manager Joyce Lorenz, City Attorney Ric Rosow, and Recorder Lorene McWaters Workshop - Heritage Room II I. EDEN PRAIRIE ROAD IMPROVEMENTS & SPECIAL ASSESSMENT POLICY Public Works Director Robert Ellis said the focus of the workshop is on transportation projects in the southwest quadrant of Eden Prairie, particularly planned improvements to Eden Prairie Road. Ellis said improvements to Eden Prairie Road are needed due to the anticipated addition of up to 350 new homes in the area in the next few years. In 2009, approximately 680 vehicles travelled on Eden Prairie Road south of Riley Creek per day. That number is expected to increase to 1,500 vehicles a day by 2015, and to 3,000 vehicles a day by 2030. Ellis said public meetings on proposed improvements were held on November 15, 2012, and May 22, 2013. An amended feasibility study will be completed this summer, and bid opening is planned for October. The project is expected to be completed by July 2015. The final assessment hearing would take place in October 2016, and assessments would appear on tax statements in 2016. The proposed improvements are for 7/10ths of a mile of Eden Prairie Road, which will be widened to 32 feet and will include a walking trail, buffer and sewer and water. Some of the roadway curves will also be straightened, and the slope will be will be softened to about 8 percent. The improvements will be done in three phases. Issues raised at the November 15, 2012, public meeting, included:  Appearance of the road  Need for a neighborhood park  Questions about how escrow works  Feeling that MAC should pay a fair share for the project  Arguments in favor of and against connecting to Flying Cloud Drive  Construction traffic  Questions about why frontage properties would be assessed more  Questions about why the City is not paying for the entire project ITEM NO.: VI.A. City Council Workshop Minutes June 4, 2013 Page 2 Ellis noted that most people who attended the May public meeting opposed a connection to Flying Cloud Drive, which was a turnaround from the November meeting. He said staff is looking into the possibility of opening Cirrus Way, a private MAC road, to the public during construction. Ellis said the interest rate on the assessment is typically two points above the current interest rate, which is around two percent. Properties that front Eden Prairie Road would be assessed around $19,000, and those further away from Eden Prairie Road would be assessed about $6,100 per unit. Nelson asked how much property owners on Pioneer Trail were assessed when it was improved. Rue said that is a county road for which state aid was used, so they were not assessed. Nelson said she does not understand why residents are being assessed for a road that already exists. Ellis said the improvements will include sewer and water connections, which these property owners have not previously paid for. Mayor Tyra-Lukens said the point of tonight’s discussion is to assess the need for the project, not how it will be paid for. Ellis noted that a park for this neighborhood is in the City’s long term Capital Improvement Plan. It is in the conceptual phase, and public input will be sought before final design and construction in 2014. Ellis said the assessment structure has been refined since the November public meeting. Some MAC parcels will be assessed at a higher rate than previously stated, and some of the assumed lot splits for Ridge at Riley Creek have been removed. A total of 354 benefitting units are in the improvement area, compared to 330 previously. The cost per unit for properties with frontage on Eden Prairie Road has been averaged to provide better equity. Ellis reviewed assessment policy changes under consideration. Parcel deferments are currently available for senior citizens and individuals with disabilities, and as well as for those serving on active duty in the military. Ellis said staff is studying state statutes to determine whether or not additional deferments are possible. He said hardship standards and home valuation thresholds will likely be updated to better reflect the current economy. He noted that once you have been assessed for a road you will not have to pay for it again even if needs to be reconstructed at some point. Ellis reviewed several alternatives for connecting Eden Prairie Road to Flying Cloud Drive, with costs from $7 million to $2.5 million. Each of the alternatives would require taking of property. He said from a traffic standpoint, the connection is not absolutely necessary but it would be a convenience for some residents. Nelson said she is concerned with how much traffic might be diverted to Prospect Road if there is no connection for Eden Prairie Road to Flying Cloud Drive. Case suggested looking into a minimal enhancement that would involve right ins/right outs only. He said this might take some of the pressure off Prospect Road. Tyra-Lukens said she would be comfortable with a right in/right out scenario, and would like to do something minimal. Nelson asked if it is possible to smooth out the right turn to make is safer. City Engineer Rod Rue said that if state aid dollars are used for the project, minimal design standards will have to be met – which may not be possible with the right in/right out concept. There was general agreement that Council would like staff to continue to explore alternatives for a connection, and to come back to them with more options. City Council Workshop Minutes June 4, 2013 Page 3 Ellis also reviewed plans for the Flying Cloud Drive reconstruction project, which will include addition of a trail on the north side of the roadway so that as much of the bluff can be preserved as possible. The project is expected to cost about $36 million, and municipal consent will be sought this fall. Construction is expected to take place in 2015. A portion of Highway 101, south of Flying Cloud Drive, is also scheduled for reconstruction; however this project will not involve City funds. Open Podium - Council Chamber II. OPEN PODIUM III. ADJOURNMENT UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, JUNE 4, 2013 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Nancy Tyra-Lukens, Council Members Brad Aho, Sherry Butcher Wickstrom, Ron Case, and Kathy Nelson CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Janet Jeremiah, Parks and Recreation Director Jay Lotthammer, City Attorney Rick Rosow, and Council Recorder Jan Curielli I. ROLL CALL / CALL THE MEETING TO ORDER Mayor Tyra-Lukens called the meeting to order at 7:00 PM. All members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS Case added Item XIV.A.1. Tyra-Lukens added Items XIV.A.2. and XIV.A.3. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the agenda as amended. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, MAY 21, 2013 MOTION: Butcher Wickstrom moved, seconded by Case, to approve the minutes of the Council workshop held Tuesday, May 21, 2013, as published. Motion carried 5- 0. B. CITY COUNCIL MEETING HELD TUESDAY, MAY 21, 2013 MOTION: Nelson moved, seconded by Aho, to approve the minutes of the City Council meeting held Tuesday, May 21, 2013, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS & COMMISSIONS ITEM NO.: VI.B. CITY COUNCIL MINUTES June 4, 2013 Page 2 VIII. CONSENT CALENDAR A. CLERK’S LICENSE LIST B. APPROVE RELEASE OF AGREEMENT REGARDING SPECIAL ASSESSMENTS C. ADOPT RESOLUTION NO. 2013-52 APPROVING ACQUISITION OF EASEMENTS FOR THE SOUTHERN SEGMENT OF THE SHADY OAK ROAD IMPROVEMENTS MOTION: Aho moved, seconded by Butcher Wickstrom, to approve Items A-C of the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS A. ADOPT RESOLUTION NO. 2013-53 APPROVING MODIFICATION TO REDEVELOPMENT PLAN FOR REDEVELOPMENT PROJECT NO. 5 AND ADOPTING AN ADMINISTRATIVE AMENDMENT TO TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING (REDEVELOPMENT) DISTRICT NO. 13 Getschow noted this is a joint public hearing with the Housing and Redevelopment Authority (HRA). There were no comments from the audience. JOINT MOTION WITH HRA: Case moved, seconded by Aho, to close the public hearing. Motion carried 5-0. MOTION: Aho moved, seconded by Butcher Wickstrom, to adopt Resolution No. 2013-53 approving modification to the redevelopment plan for redevelopment project No. 5 and adopting an administrative amendment to the Tax Increment Financing Plan for Tax Increment Financing (Redevelopment) District No. 13. Motion carried 5-0. X. PAYMENT OF CLAIMS MOTION: Case moved, seconded by Butcher Wickstrom, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Aho, Butcher Wickstrom, Case, Nelson, and Tyra-Lukens voting “aye.” XI. ORDINANCES AND RESOLUTIONS A. FIRST READING OF ORDINANCE AMENDING CITY CODE CHAPTER 1 RELATING TO DEFINITIONS OF MISDEMEANOR AND PETTY MISDEMEANOR CITY COUNCIL MINUTES June 4, 2013 Page 3 Getschow said the City’s prosecuting attorney recently noted the definitions for Misdemeanor and Petty Misdemeanor in the City Code had not been updated to reflect the current State statutory definition. This ordinance revises the definitions of Misdemeanor and Petty Misdemeanor in the City Code to adopt the State statutory definition including any future amendments to bring the code into compliance with State statute. This revision adopts the State definitions in their entirety including any future amendments as opposed to restating the current statutory language. This removes the need to update the definitions even if the State updates the definitions. Tyra-Lukens asked how the difference in the definitions has affected prosecutions prior to tonight. Rosow said the court imposed fines according to State law. Getschow noted the change would not take effect until after second reading of the ordinance later this month. MOTION: Nelson moved, seconded by Butcher Wickstrom, to approve the first reading of an ordinance amending City Code Chapter 1 by amending Section 1.02, subdivisions 13 and 14 defining Misdemeanor and Petty Misdemeanor. Motion carried 5-0. XII. PETITIONS, REQUESTS AND COMMUNICATIONS XIII. APPOINTMENTS A. EDEN PRAIRIE REPRESENTATIVES TO LOGIS BOARD OF DIRECTORS Getschow said Eden Prairie is a member of the LOGIS consortium, which is a group of cities in the metropolitan area that have joined together to receive technology services in a variety of areas. LOGIS asks that the Council formally approve the appointments of the representative and alternative representative to the Board anytime there is a staffing change. MOTION: Butcher Wickstrom moved, seconded by Aho, to appoint Finance Manager Sue Kotchevar as the Eden Prairie Representative and IT Manager Kristi Etter as Alternate Representative to the LOGIS Board of Directors. Motion carried 5-0. B. STUDENTS ON COMMISSIONS Getschow said applications for Students on Commissions positions were accepted from mid-April to the end of May. He noted a record number of applications were received this year. MOTION: Aho moved to appoint to the Conservation Commission Alyssa Minder, Sonja McPherson and Olivia Urbanski for the Fall and Spring terms; Butcher Wickstrom moved to appoint to the Flying Cloud Airport Advisory Commission Peter Humbert, Amanda Minder and Derrick Te for the Fall and Spring terms; Tyra-Lukens moved to appoint to the Heritage Preservation CITY COUNCIL MINUTES June 4, 2013 Page 4 Commission Greta Colford, Hannah Jeter and Laura Lindberg for the Fall and Spring Terms; Case moved to appoint to the Human Rights and Diversity Commission Chase Carlson, Emily Higgins, Karena Lin and Kristina Busch for the Fall and Spring Terms; and Nelson moved to appoint to the Parks, Recreation, and Natural Resources Commission Gunnar Bowman for the Fall Term, Brian Gilje for the Spring term, and Jennifer Powell, Riley Tillitt and Vy Nguyen for the Fall and Spring terms. All seconded by Butcher Wickstrom. Motion carried 5-0. XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS 1. Cell Phone Tower Equipment--Council Member Case Case said he received a call from a resident representing several neighbors in the Cherokee/Shady Oak area across the street from the Optum/UHG building. The resident was concerned about a cell phone utility ground structure on the public right-of-way that has grown much larger over the ten years it has been in place. He referred to an email string in which City staff member Steve Durham responded to a question about the incidence of similar structures on City property. Mr. Durham said there are only two or three others that are close to this size on City property. Case said the situation raises the question whether the infrastructure should be enclosed in some way. The structure contains a massive amount of wires, and he had the sense it might be a dangerous condition. He understood our current ordinances may give us some power not to allow this sort of structure. Rosow said he reviewed Mr. Getschow's email and took a look at City code as well as federal law. Our City code does allow the City to have design requirements, some of which deal with the situation through the use of color and camouflaging architectural treatments. We have the tools, but he was not sure if there is a current permit pending in respect to anything on the ground now. Case said Mr. Durham indicated it would be helpful to have direction on this matter, so he thought we might have staff look into this and report back to the Council. Nelson said it doesn't seem fair not to hold everyone to the same standards considering all the rules we have for fencing for other businesses. Aho thought it would make sense in terms of protecting both the equipment and the public. Rosow noted the existing uses are grandfathered in under the permits they received. CITY COUNCIL MINUTES June 4, 2013 Page 5 2. Meeting Update--Mayor Tyra-Lukens Tyra-Lukens said we have a regular City Council meeting two weeks from tonight and have a workshop hosted by the School Board one week from tonight at 5:00 PM. 3. Reconstruction of Eden Prairie Road--Mayor Tyra-Lukens Tyra-Lukens noted the Council had a workshop tonight prior to the Council meeting to discuss special assessment policy regarding the reconstruction of Eden Prairie Road. B. REPORT OF CITY MANAGER 1. Update on State Legislature Session Getschow reviewed actions taken this session by the State Legislature and the effects those actions would have in Eden Prairie. Some of those actions included quite a bit of property tax relief and a sales tax exemption for cities and counties. He said the sales tax exemption would net a savings of about $333,000 across all our funds, with about $190,000 in the General Fund. That means we will be able to budget $190,000 less in our General Fund. He said there was talk throughout the session about a major transportation package, but only a small amount was actually funded. The package did include $37,000,000 allocated for the Southwest LRT. C. REPORT OF THE COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Case moved, seconded by Butcher Wickstrom, to adjourn the meeting. Mayor Tyra-Lukens adjourned the meeting at 7:34 PM. - 1 - CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Christy Weigel, Police/ Support Unit ITEM DESCRIPTION: Clerk’s License Application List ITEM NO.: VIII.A. These licenses have been approved by the department heads responsible for the licensed activity. Requested Action Move to: Approve the licenses listed below. Private Kennel Michael & Melissa Dudley 15121 Summerhill Drive Background: Michael & Melissa Dudley at 15121 Summerhill Drive are applying for a Kennel License for a third dog at their residence. They currently own an America Pit-bull Terrier, an American Staffordshire Terrier and are now getting a Pit-bull mix. ACO Peters performed an inspection of their property and I observed the property and met the dogs myself as well on 06-13-2013. The fence that the Dudleys put in is a temporary fence, approximately three feet high. The fence, although not required, does appear sturdy enough to keep the dogs from crashing through it. The two older dogs wear a shock training collar any time they are outside. Mrs. Dudley said they intend to put a training collar on the youngest dog as soon as she is a bit older. There are adequate waste disposal receptacles and food/water storage facilities. There are no concerns regarding the property for issuance of a Private Kennel License. Gary Schumacher at 15111 Summerhill Drive has expressed concern over the Dudleys being granted a Kennel License due to the breed of the dogs. He admits that the dogs are generally nice but has concern over them being adjacent to his property. For additional details on his concerns see attached letter from Schumacher. The only Animal related call at the Dudley residence was a found dog (animal belonging to someone else found on the Dudley’s property). There were no animal related calls occurring at or called in from the Schumacher residence Sgt Matt Sackett Support Operations Division City Council Agenda June 18, 2013 Private Kennel License – Clerk’s List Page 2 City of Eden Prairie Kennel License Process: • An application for a kennel license shall be submitted to the City Clerk accompanied by the appropriate fee (Sub 4-a) • The applicant must also submit an acknowledgment form signed by at least one (1) of the property owners of each parcel within two hundred (200) feet of the land where the kennel will be established. The form shall state that the applicant has notified the property owners of the application and that they may contact the City with any comments they might have. (Sub 4-a) o See letter from Mr. Schumacher • A records check on the property and owners looks for any pervious animal related calls or complaints. o Only Animal related call was a found dog (animal belonging to someone else found on the Dudley’s property). No animal related calls at or from the Schumacher residence. • A kennel license may be issued after an inspection reveals that adequate safeguards are present to protect the surrounding neighborhood from nuisances and to insure compliance with this section. (Sub 4-b). • Our inspection done by Animal Control looks at security of any existing fencing (although not required), quality and safety of any dog houses on the property (although not required), adequate receptacles for animal waste, and sufficient means for storage of food and water. City Council Agenda June 18, 2013 Private Kennel License – Clerk’s List Page 3 SECTION 5.60. KENNELS Subd. 1. The provisions of Minnesota Statutes, 1992, Sections 347.35 and 347.37, are hereby incorporated herein and adopted by reference. Subd. 2. A. "Dog" means a canine of either male or female gender. B. "Cat" means a feline of either male or female gender. C. "Owner" means any person owning, keeping or harboring a dog or cat. D. "Private kennel" means a place where more than two (2) dogs or two (2) cats over six (6) months of age are kept by their owner for no commercial purpose provided that the total number of dogs and cats over six (6) months of age shall not exceed five (5) in any private kennel. E. "Commercial kennel" means a place where any number of dogs and/or cats of any age are kept, confined, or congregated for the purpose of selling, boarding, breeding, training, treating or grooming. Subd. 3. License Required. No person shall own, harbor, keep or allow the keeping of more than two (2) dogs or more than two (2) cats over the age of six (6) months on his or her premises without first obtaining either a commercial or private kennel license. Subd. 4. License Restrictions. A. An application for a kennel license shall be submitted to the City Clerk accompanied by the appropriate fee. The applicant must also submit an acknowledgment form signed by at least one (1) of the property owners of each parcel within two hundred (200) feet of the land where the kennel will be established. The form shall state that the applicant has notified the property owners of the application and that they may contact the City with any comments they might have. B. A kennel license may be issued after an inspection reveals that adequate safeguards are present to protect the surrounding neighborhood from nuisances and to insure compliance with this section. A license may not be issued if the kennel does not comply with the applicable State health and maintenance standards promulgated pursuant to Minnesota Statutes, 1992, Section 347.35 C. A license shall be issued for a maximum of one (1) year and shall expire on December 31 of each year. A license may be revoked because of a violation of this section or any other relevant law, ordinance, or regulation. D. All licensed commercial kennels within the City are subject to inspections as provided in Minnesota Statutes, 1992, Section 347.37. A license violation not corrected within ten (10) days after notice will be grounds for revocation of the license. Source: Ordinance 23-94 Effective Date: 7-22-94 City Council Agenda June 18, 2013 Private Kennel License – Clerk’s List Page 4 2012 Minnesota Statutes These statutes (347.31 to 347.40) primarily deal with Commercial Kennels. By Statute a Kennel is defined as : 347.31 Subd. 2.Kennel. "Kennel" means any place, building, tract of land, abode, or vehicle wherein or whereupon dogs or cats are kept, congregated, or confined, if the dogs or cats were obtained from municipalities, pounds, auctions, or by advertising for unwanted dogs or cats, or dogs or cats strayed, abandoned, or stolen. "Kennel" does not include a pound owned and operated by any political subdivision of the state or a person's home where dogs or cats are kept as pets. 347.35 BOARD OF ANIMAL HEALTH RULES. The Board of Animal Health shall promulgate rules as it deems necessary for the operation of kennels and dealers and the enforcement of sections 347.31 to 347.40 which shall be in addition to rules established herein. The rules adopted by the board must provide for the cost recovery for the activities of the board with respect to licensing, inspection, and enforcement of civil penalties and must provide for cooperation with the United States Department of Agriculture Animal Plant Health Inspection Service program and for reference of complaints to local enforcement authorities. Rules must include, but are not limited to, requirements governing the care of dogs and cats, minimum conditions, and maintenance of quarters and kennels, the humane treatment of dogs and cats while in the kennels, maintenance of detailed records showing the person from whom any dog or cat aged over three months has been received, and in the case of a dealer, including address, driver's license number or Social Security number, and to whom it has been transferred, and preservation of the records for a minimum period of two years. The dealer is responsible for making a reasonable attempt to ensure the accuracy of the data collected. A payment from a dealer to a person from whom the dealer buys dogs or cats must be by check, payable only to that person. The check must contain the dealer's name and address. History: 1967 c 695 s 5; 1980 c 467 s 40; 1987 c 380 art 3 s 6 CITY COUNCIL AGENDA SECTION: Consent Agenda DATE: June 18, 2013 DEPARTMENT/DIVISION: Community Development/Planning Janet Jeremiah ITEM DESCRIPTION: Staring Lake Outdoor Center Heritage Preservation Site Designation ITEM NO.: VIII.B. Requested Action Move to: Approve second reading of an Ordinance Designating the Staring Lake Outdoor Center as a Heritage Preservation Site. Synopsis The first reading of the ordinance was approved by the City Council on April 16, 2013. Attachments  Ordinance  Site Boundary Map CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. __-2013 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, DESIGNATING CERTAIN PROPERTY WITHIN THE CITY OF EDEN PRAIRIE AS HERITAGE PRESERVATION SITE NUMBER 0008: STARING LAKE OUTDOOR CENTER THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: SECTION 1. The legal descri ption and attached boundary map is hereby adopted as the official Heritage Preservation Site map for Heritage Preservation Site Number 0008: The Staring Lake Outdoor Center. SECTION 2. That all lands within the offi cial Heritage Preservation Site Boundary Map for Heritage Preservation Site Number 0008: T he Staring Lake Outdoor Center and hereby is designated a Heritage Preservation Site as provided in City Code Section 11.05. SECTION 3. This ordinance shall becom e effective from and after its passage and publication. FIRST READ at a regular meeting of the City Counc il of the City of Eden Prairie on the 16th day of April, 2013, finally read and adopted and ordered published in summary for m as attached hereto at a regular m eeting of the City Council of said City on the 18th day of June, 2013. ATTEST: _______________________________ ____________________________ Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on ______________, 2013. Legal Description: That part of Govt lot 3 lying W of the N and S center line of Sec CITY COUNCIL AGENDA SECTION: Consent Agenda DATE: June 18, 2013 DEPARTMENT/DIVISION: Community Development/Planning Janet Jeremiah ITEM DESCRIPTION: Glen Lake Children’s Camp Heritage Preservation Site Designation ITEM NO.: VIII.C. Requested Action  Move to: Approve second reading of an Ordinance desi gnating the Glen Lake Children’s Camp as a Heritage Preservation Site. Synopsis The first reading of the ordinance was approved by the City Council on April 16, 2013. Attachments  Ordinance  Site Boundary Map CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. __-2013 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA, DESIGNATING CERTAIN PROPERTY WITHIN THE CITY OF EDEN PRAIRIE AS HERITAGE PRESERVATION SITE NUMBER 0009: THE GLEN LAKE CHILDREN’S CAMP THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA, ORDAINS: SECTION 1. The legal descri ption and attached boundary map is hereby adopted as the official Heritage Preservation Site map for He ritage Preservation Site Number 0009: The Glen Lake Children’s Camp. SECTION 2. That all lands within the offi cial Heritage Preservation Site Boundary Map for Heritage Preservation Site Number 0009: T he Glen Lake Children’s Cam p and hereby is designated a Heritage Preservation Site as provided in City Code Section 11.05. SECTION 3. This ordinance shall becom e effective from and after its passage and publication. FIRST READ at a regular meeting of the City Counc il of the City of Eden Prairie on the 16th day of April, 2013, finally read and adopted and ordered published in summary for m as attached hereto at a regular m eeting of the City Council of said City on the 18th day of June, 2013. ATTEST: _______________________________ ____________________________ Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor PUBLISHED in the Eden Prairie News on ___________________, 2013. Legal Description: That part of NE ¼ lying westerly of Birch Island Rd and lying north westerly of CM & St P R R R/W and lying southerly of fol desc line beg at a pt in center line of said N Rd dist 1000 ft S from N line of NE ¼ as measured at R/AS to said N line then westerly to W line of NE ¼ along a line that passes thru a pt on W line of NE ¼ of NE ¼ dist 1000 ft S of NW corner thereof CITY COUNCIL AGENDA SECTION: Consent Agenda DATE: June 16, 2013 DEPARTMENT/DIVISION: City Attorney Ric Rosow ITEM DESCRIPTION: Second Reading of Ordinance Amending City Code Chapter 1 Relating to Definitions of Misdemeanor and Petty Misdemeanor ITEM NO.: VIII.D. Requested Action Move to: Approve the second reading of an ordinance amending City Code Chapter 1 by amending Section 1.02, subdivisions 13 and 14 defining Misdemeanor and Petty Misdemeanor. Synopsis This ordinance revises the definitions of Misdemeanor and Petty Misdemeanor in the City Code to adopt the State statutory definition including any future amendments to bring the code into compliance with State statute. The first reading of the ordinance was approved by the City Council on June 4, 2013. Attachment Ordinance CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. __-2013 AN ORDINANCE OF THE CITY OF EDEN PRAIRIE, MINNESOTA AMENDING CITY CODE SECTION 1.02. THE CITY COUNCIL OF THE CITY OF EDEN PRAIRIE, MINNESOTA ORDAINS: Section 1. City Code Chapter 1, Section 1.02, Subd. 13 is hereby deleted in its entirety and replaced with the following: “‘Misdemeanor’ is defined as set forth in Minn. Stat. Section 609.02, Subd. 3, as the same may be amended from time to time.” Section 2. City Code Chapter 1, Section 1.02, Subd. 14 is hereby deleted in its entirety and replaced with the following: “‘Petty Misdemeanor’ is defined as set forth in Minn. Stat. Section 609.02, Subd. 4a, as the same may be amended from time to time.” Section 3. This ordinance shall become effective from and after its passage and publication. FIRST READ at a regular meeting of the City Council of the City of Eden Prairie on the ___________ day of June, 2013, and finally read and adopted and ordered published at a regular meeting of the City Council of said City on the _____ day of June, 2013. _________________________________ _________________________________ Kathleen Porta, City Clerk Nancy Tyra-Lukens, Mayor Published in the Eden Prairie News on the ____ day of ______________, 2013. CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Jim Richardson Public Works / Engineering ITEM DESCRIPTION: I.C. 02-5586 Adopt Resolution Authorizing Acquisition of Easements for Mitchell Road Sidewalk Improvements ITEM NO.: VIII.E. Requested Action Move to: Adopt the resolution authorizing the City Engineer and City Attorney to pursue acquisition of easements for the construction of Mitchell Road Sidewalk Improvements. Synopsis This process is necessary to obtain easements from adjoining properties: 09-116-22-41-0002 10-116-22-32-0049 10-116-22-32-0006 10-116-22-32-0007 10-116-22-23-0001 10-116-22-24-0021 Background Information The City of Eden Prairie and Hennepin County have entered into a joint agreement to construct a 5’ sidewalk on the west side of Mitchell Road north from Martin Drive to the existing sidewalk at Roberts Drive. In order to construct the sidewalk the City will need temporary construction easements from the adjoining property owners. Attachments  Resolution  Exhibit CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013- RESOLUTION AUTHORIZING ACQUISITION OF EASEMENTS FOR MITCHELL ROAD SIDEWALK IMPROVEMENTS I.C. #11-5802 WHEREAS, the Eden Prairie City Council previously entered into a Professional Services Agreement with HTPO for Mitchell Road sidewalk improvements (I.C.11-5802); and WHEREAS, an easement over adjoining properties will be r equired to construct the improvements. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie C ity Council that the City Engineer and City Attorney are hereby author ized to acq uire the necessary eas ements, by negotiation or condemnation, on the following properties: Parcel 09-116-22-41-0002, 10-116-22-23-0001, 10-116-22-24-0021, 10 -116-22-32-0006, 10-116-22-32-0007 and 10-116-22-32-0049 ADOPTED by the Eden Prairie City Council on June 18, 2013. Nancy Tyra Lukens, Mayor ATTEST: SEAL Kathleen Porta, City Clerk Mitchell RoadBaker RoadV a l l e y V i e w R d Fairway Dri v e St. Andrew Drive Ü Legend Proposed Sidewalk Easement EXHIBIT - PROPOSED SIDEWALK EASEMENTS June 12, 2013 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Jim Richardson Public Works / Engineering ITEM DESCRIPTION: I.C. 11-5802 Approve Plans and Specifications and Order Advertisement for Bids for the Mitchell Road Sidewalk Improvements ITEM NO.: VIII.F. Requested Action Move to: Adopt resolution approving plans and specifications and ordering advertisement for bids for I.C. 11-5802, Mitchell Road Sidewalk Improvements. Synopsis With the assistance of HTPO, Inc. the Engineering Division has prepared plans and specifications for the Mitchell Road Sidewalk Improvements. Construction of the project is planned to start in August with completion this fall. This project will connect two existing sidewalks which terminate, one terminates at the intersection of Mitchell Road and Martin Drive and the other terminates at Baker Road and Roberts Drive. This proposed connecting sidewalk is 3300 feet in length with 500 feet of pervious concrete and the placement of four park benches. Staff is currently working on obtaining all the necessary easements to complete this work. The total project cost of the Mitchell Road Sidewalk Improvement was estimated at $200,000. Due to signal modifications, pedestrian ramps at intersections and additional inspection, costs have increased to$220,000. There is a grant provided by Hennepin County providing $48,750 and the remaining $171,250 would be the responsibility of the City. The actual City funding has not been determined, however potential sources include the CIP, The Transportation Trails/Sidewalk Fund and Municipal State Aid. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013- A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR MITCHELL ROAD SIDEWALK IMPROVMENTS I.C. 11-5802 WHEREAS, the City Engineer, with the assistance of HTPO, Inc., has prepared plans and specifications for the following improvements to wit: I.C. 11-5802 – Mitchell Road Sidewalk Improvements and has presented such plans and specification to the Council for approval. NOW, THEREFORE, BE IT RESOLVED by the Eden Prairie City Council: 1) That said plans and specifications, a copy of which is on file for public inspection in the City Engineer’s Office, are hereby approved. 2) That the City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state the date and time that the bids will be publicly opened and the City County m eeting at which they will be considered. No bids will be consid ered unless sealed an d filed with the Engi neering Division and accompanied by a cash deposit, cashier’s check, bid bond or certified che ck payable to the City of Eden Prairie for 5% (percent) of the amount of such bid. ADOPTED by the Eden Prairie City Council on June 18, 2013. ________________________ Nancy Tyra-Lukens, Mayor ATTEST: SEAL ________________________ Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Robert Ellis Public Works ITEM DESCRIPTION: Award Contract for Slope Stabilization at 11157 Bluestem Lane IEM NO.: VIII.G. Requested Action Move to: Award contract for the slope stabilization to Sunram Construction in the amount of $76,450.00 contingent upon either a signed consent of the owner and mortgagee, order of the court or owners execution of a special assessment agreement. Synopsis Quotes were received on Thursday, June 13, 2013, for the slope stabilization at 11157 Bluestem Lane. Two quotes were received and are tabulated as follows: Sunram Construction $76,450.00 Blackstone Construction $115,200.00 Background Information On May 7, 2013 the City Council ordered the stabi lization of this slope failure located at 11157 Bluestem Lane. The property contai ns a steep slope approxim ately 70 feet in height which extends from south of the residence on the property to Pu rgatory Creek. The slope failures pose a risk of instability to the property and the residence on the property. Continue d slope failures and erosion will increase sediment loading to Purgatory Creek re sulting in increas ed turbidity and reduced water quality. The condition of the slope constitutes a hazard to the property, including the residence and land below the slope. Inaction to sto p, slow or prevent further slope failure will likely result in factor of safety values diminishing to 1.0 or less which m ay result in a catastrophic fa ilure of the retaining wall/yard, deck foundation and/or residence. This matter is extremely urgent and requires immediate attention. Considering the amount of rain we recently received, we want to expedite the construction process to repair the slope and restore integrity to the retaining wall, enclosed deck, and residence located above the slope. The plans and specifications for the work are being finalized at this time by the engineer. Based upon the forgoing, we are not going through the published bid process. Instead, we are obtaining quotes for the work. Attachments  None CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Robert Ellis Public Works ITEM DESCRIPTION: Award Contract for Site Restoration at 11157 Bluestem Lane IEM NO.: VIII.H. Requested Action Move to: Award contract for the site restoration to Sunram Construction in the amount of $18,835.00 contingent upon either a signed consent of the owner and mortgagee, order of the court or owners execution of a special assessment agreement. Synopsis Quotes were received on Thursday, June 13, 2013 for the site restoration at 11157 Bluestem Lane. Two quotes were received and are tabulated as follows: Sunram Construction $18,835.00 Blackstone Construction $55,725.00 Background Information On May 7, 2013 the City Council ordered the stabi lization of this slope failure located at 11157 Bluestem Lane. The property contai ns a steep slope approxim ately 70 feet in height which extends from south of the residence on the property to Pu rgatory Creek. The slope failures pose a risk of instability to the property and the residence on the property. Continue d slope failures and erosion will increase sediment loading to Purgatory Creek re sulting in increas ed turbidity and reduced water quality. The condition of the slope constitutes a hazard to the property, including the residence and land below the slope. Inaction to sto p, slow or prevent further slope failure will likely result in factor of safety values diminishing to 1.0 or less which m ay result in a catastrophic fa ilure of the retaining wall/yard, deck foundation and/or residence. This matter is extremely urgent and requires immediate attention. Considering the amount of rain we recently received, we want to expedite the construction process to repair the slope and restore integrity to the retaining wall, enclosed deck, and residence located above the slope. The plans and specifications for the work are being finalized at this time by the engineer. Based upon the forgoing, we are not going through the published bid process. Instead, we are obtaining quotes for the work. Attachments  None CITY COUNCIL AGENDA SECTION: Consent Agenda DATE: June 18, 2013 DEPARTMENT/DIVISION: Leslie Stovring Engineering / Environmental ITEM DESCRIPTION: I.C. 02-5585 Approve the Annual Report for the Phase II NPDES Storm Water Permit Program ITEM NO.: VIII.I. Requested Action Move to: Approve the Annual Report for the Phase II NPDES Storm Water Permit Program Synopsis The City of Eden Prairie is required to submit an Annual Report to the Minnesota Pollution Control Agency documenting how the City progressed on the Best Management Practices (BMPs) outlined in our Storm Water Pollution Prevention Plan (SWPPP). Background Information The City’s SWPPP was developed in April 2003 and revised in June 2006. The SWPPP provides a series of Best Management Practices (BMPs) which the City must undertake to assist in improving water quality within the City. The Annual Report provides the MPCA with the actions that the City took during the year to meet the goals outlined in our BMPs. The Annual Report will be posted on the Living Green section on the City’s web site along with the SWPPP and BMP Summary Sheets. There are a large variety of actions the city must take to meet their obligations under the stormwater permit program. Actions taken in 2012 to meet these objectives included items such as:  Annual Public Meeting – The meeting was held on March 16th during the Chamber of Commerce Yard, Garden & Everything Expo. It is estimated that over 2,000 residents attended the event. The venue was changed in an attempt to engage more residents in the annual meeting.  Blue Star Award – The City was awarded a certificate by the Friends of the Mississippi River for taking a leadership role in in protecting Minnesota’s water resources and public health through excellence in stormwater management. The program includes a self-assessment tool for rating measures taken to manage stormwater and is a part of the MPCA’s GreenStep Cities Program.  Chamber of Commerce Yard & Garden Expo – Worked with the Chamber to add environmental messages to the Expo. The City sponsored a children’s activity area as a way to add these messages to the event. Over 250 kids stopped at the children’s activity area. The City helped advertise the event by inserting a flyer in the January, February and March utility bills.  Citizen Assisted Monitoring Program – Volunteers monitored Mitchell and Riley Lakes.  City Clean Up Day – Approximately 1,150 residents attended and dropped off 140 tons of trash.  Compost Bin & Rain Barrel Sales Event – Worked with Hennepin County and the Recycling Association of Minnesota to promote a distribution event held in April.  Conservation Commission – The Commission held a number of programs, including discussion on the use of raingardens in streets, incorporation of green roofs into development plans, environmental education, expansion of recycling in parks and providing programming at the Chamber of Commerce Yard, Garden & Everything Expo.  Environmental Learning Center – Forty classes or groups toured the Center and a home school group continued to use the Center for providing environmental chemistry classes.  “Environmental Times” – The newsletter included articles on salt application, expanded plastics recycling, the Green Step Cities program, Community Cleanups and Water Conservation Rebates and upcoming events and was inserted in spring utility bills. Each included articles on recycling and stormwater-related topics.  Lake Projects – Treated Round Lake with an alum application to help improve the water quality of the lake. Worked with the Riley-Purgatory-Bluff Creek Watershed District to harvest carp from Staring Lake, improved two stormwater ponding areas within the watershed, and received a grant from the Board of Water and Soil Resources to improve an additional ponding area in 2013 as part of the overall plan to improve the water quality of the lake.  Let’s Keep it Clean education program – Assisted in developing advertisements for local and regional media outlets and continued use of the “Fishbowl: Plop the Fish” and “Rubber Ducky” videos on local cable television.  “Life in the Prairie” – Included articles on topics such as the Clean Up day, spring cleaning, the City’s lake and pond monitoring program, driveway sealants, water conservation, America Recycles Day and others.  Metro Children’s Water Festival – Participated in this annual educational festival which provides educational opportunities to approximately 1,500 fifth grade students on one day in September. The Festival is designed to provide students with hands-on opportunities to learn about water and its importance to people and the natural environment.  Municipal Cities Stormwater Coalition – Participated in the coalition of cities that are required to have a Stormwater Permit by the Pollution Control Agency. This group provides information to cities on items such as annual report requirements, upcoming legislative changes and general information on the stormwater permit program and how it impacts city programs.  Stormwater Inspections – Inspected 149 ponds and wetlands; 273 inlets; and 685 sumps.  Street Sweeping – All City streets are swept at a minimum of once annually.  TMDLs – Participated in meetings for the Bluff Creek Total Maximum Daily Load (TMDL) analysis.  Water Quality Rebates – Provided 5 rebates for construction of raingardens and 3 for shoreland restoration projects.  Wetland Health Evaluation Program – Ten volunteers monitored 5 wetlands.  Workshops – Provided workshops relating to shoreland restoration through Community Education and “Be a Blue Thumb Gardener” on environmentally-friendly landscaping techniques at the Chamber Expo. Attachment Annual Report for 2012 www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 1/23/2013 Page 1 of 5 MS4 Annual Report for 2012 Municipal Separate Storm Sewer Systems (MS4s) Reporting period January 1, 2012 to December 31, 2012 Due June 30, 2013 Doc Type: Permitting Annual Report Instructions: By completing this mandatory MS4 Annual Report form, you are providing the Minnesota Pollution Control Agency (MPCA) with a summary of your status of compliance with permit conditions, including an assessment of the appropriateness of your identified best management practices (BMPs) and progress towards achieving your identified measurable goals for each of the minimum control measures as required by the MS4 Permit. If a permittee determines that program status or compliance with the permit can not be adequately reflected within the structure of this form additional explanation and/or information may be referenced in an attachment. This form has significant limitations and provides only a snap shot of MS4 compliance with the conditions in the permit. After reviewing the information, MPCA staff may need to contact the permittee to clarify or seek additional information. Submittal: This MS4 Annual Report must be submitted electronically to the MPCA using the submit button at the end of the form, from the person that is duly authorized to certify this form. All questions with an asterisk (*) are required fields (these fields also have a red border), and must be completed before the form will send. A confirmation e-mail will be sent in response to electronic submissions. If you have further questions, please contact one of these MPCA staff members (toll-free 800-657-3864): • Scott Fox 651-757-2368 scott.fox@state.mn.us • Claudia Hochstein 651-757-2881 claudia.hochstein@state.mn.us • Cole Landgraf 651-757-2880 cole.landgraf@state.mn.us • Dan Miller 651-757-2246 daniel.miller@state.mn.us • Rachel Stangl 651-757-2879 rachel.stangl@state.mn.us General Contact Information (*Required fields) *Name of MS4: *Contact name: *Mailing address: *City: *State: *Zip code: *Phone (including area code): *E-mail: Minimum Control Measure 1: Public Education and Outreach [V.G.1] (*Required fields) A. The permit requires each permittee to implement a public education program to distribute educational materials to the community or conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and steps that the public can take to reduce pollutants in stormwater runoff. [Part V.G.1.a] Note: Please indicate which of the following distribution methods you used. Indicate the number distributed in the spaces provided (enter “0” if the method was not used or “NA” if the data does not exist): Media type Number of media Number of times published Circulation/ Audience Example: Brochures: 3 different brochures published 5 times about 10,000 Brochures: Newsletter: Posters: Newspaper articles: Utility bill inserts: Radio ads: Television ads: Cable Access Channel: Other: Other: Other: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 1/23/2013 Page 2 of 5 B. *Do you use a website as a tool to distribute stormwater educational materials? Yes No What is the URL: C. If you answered yes in question B. above, do you track hits to the website? Yes No How many hits were to the stormwater webpage: D. *Did you hold stormwater related events, presentations to schools or other such activities? Yes No If yes, please describe: E. *Have specific messages been developed and distributed during this reporting year for Minimum Control Measure (MCM): MCM 1: Yes No MCM 4: Yes No MCM 2: Yes No MCM 5: Yes No MCM 3: Yes No MCM 6: Yes No F. *Have you developed partnerships with other MS4s, watershed districts, local or state governments, educational institutions, etc., to assist you in fulfilling the requirements for MCM 1? Yes No G. List those entities with which you have partnered to meet the requirements of this MCM and describe the nature of the agreement(s): (Attach a separate sheet if necessary.) H. *Have you developed methods to assess the effectiveness of your public education/outreach program? Yes No If yes, please describe: Minimum Control Measure 2: Public Participation/Involvement [V.G.2] (*Required fields) A. *Did you hold a public meeting to present accomplishments and to discuss your Stormwater Pollution Prevention Program (SWPPP)? [Part V.G.1.e] Yes No If no, explain: B. What was the date of the public meeting (mm/dd/yyyy): C. How many citizens attended specifically for stormwater (excluding board/council members and staff/hired consultants)? D. Was the public meeting a stand-alone meeting for stormwater or was it combined with some other function (City Council meeting, other public event, etc.)? Stand-alone Combined E. *Each permittee must solicit and consider input from the public prior to submittal of the annual report. Did you receive written and/or oral input on your SWPPP? [Part V.G.2.b.1-3] Yes No F. *Have you revised your SWPPP in response to written or oral comments received from the public since the last annual reporting cycle? [Part V.G.2.c] Yes No If yes, describe: (Attach a separate sheet if necessary.) www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 1/23/2013 Page 3 of 5 Minimum Control Measure 3: Illicit Discharge Detection and Elimination [V.G.3] (*Required fields) The permit requires permittees to develop, implement, and enforce a program to detect and eliminate illicit discharges as defined in 40 CFR 122.26(b)(2). You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. A. *Did you update your storm sewer system map? Yes No If yes, please explain which components (ponds, pipes, outfalls, waterbodies, etc.) were updated/added: Note: The storm sewer system map was to be completed by June 30, 2008. [Part V.G.3.a] B. *Have you modified the format in which the map is available? Yes No C. If yes, indicate the new format: Hardcopy only GIS system CAD Other system: D. *Did you inspect for illicit discharges during the reporting year? Yes No E. If you answered yes in question D above, did you identify any illicit discharges? Yes No F. If you answered yes in question E above, how many illicit discharges were detected during the reporting period: G. If you answered yes in question F above, did the illicit discharge result in an enforcement action? Yes No If yes, what type of enforcement action(s) was taken (check all that apply): Verbal warning Notice of violation Fines Criminal action Civil penalties Other (describe): Minimum Control Measure 4: Construction Site Stormwater Runoff [V.G.4] (*Required fields) The permit requires that each permittee develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your small MS4 from construction activities within your jurisdiction that result in a land disturbance of equal to or greater than one acre, including the disturbance of less than one acre of total land area that is part of a larger common plan of development or sale if the larger common plan will ultimately disturb one or more acres. [Part V.G.4.] A. The permit requires an erosion and sediment control ordinance or regulatory mechanism that must include sanctions to ensure compliance and contains enforcement mechanisms [Part V.G.4.a]. Indicate which of the following enforcement mechanisms are contained in your ordinance or regulatory mechanism and the number of actions taken for each mechanism used during the reporting period (enter “0” if the method was not used or “NA” if the data does not exist). Check all that apply. Enforcement mechanism Number of actions Verbal warnings # Notice of violation # Administrative orders # Stop-work orders # Fines # Forfeit of security of bond money # Withholding of certificate of occupancy # Criminal actions # Civil penalties # Other: # B. *Have you developed written procedures for site inspections? Yes No C. *Have you developed written procedures for site enforcement? Yes No D. *Identify the number of active construction sites greater than an acre in your jurisdiction during the reporting period year: E. *On average, how frequently are construction sites inspected (e.g., weekly, monthly, etc.)? F. *How many inspectors, at any time, did you have available to verify erosion and sediment control compliance at construction sites during the reporting period: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 1/23/2013 Page 4 of 5 Minimum Control Measure 5: Post-construction Stormwater Management in New Development and Redevelopment [V.G.5] (*Required fields) The permit requires each permittee to develop, implement, and enforce a program to address stormwater runoff from new development and redevelopment projects within your jurisdiction that disturb an area greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that discharge into your small MS4. Your program must ensure that controls are in place that would prevent or reduce water quality impacts. You must also select and implement a program of appropriate BMPs and measurable goals for this minimum control measure. Note: The MS4 permit requirements associated with this minimum control measure were required to be fully developed and implemented by June 30, 2008. A. *Have you established design standards for stormwater treatment BMPs installed as a result of post-construction requirements? Yes No B. *Have you developed procedures for site plan review which incorporate consideration of water quality impacts? Yes No C. *How many projects have you reviewed during the reporting period to ensure adequate long-term operation and maintenance of permanent stormwater treatment BMPs installed as a result of post-construction requirements? [Part V.G.5.b.and Part V.G.5.c]. D. *Do plan reviewers use a checklist when reviewing plans? Yes No E. *How are you funding the long-term operation and maintenance of your stormwater management system? (Check all that apply) Grants Stormwater utility fee Taxes Other: Minimum Control Measure 6: Pollution Prevention/Good Housekeeping for Municipal Operations [V.G.6] (*Required fields) The permit requires each MS4 to develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Your program must include employee training to prevent and reduce stormwater pollution from activities, such as park and open space maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system maintenance. A. *Indicate the total number of structural pollution control devices (for example-grit chambers, sumps, floatable skimmers, etc.) within your MS4, the total number that were inspected during the reporting period, and calculate the percent inspected. Enter “0” if your MS4 does not contain structural pollution control devices or none were inspected. Enter “NA” if the data does not exist: *Total number *Number inspected *Percentage *Structural pollution control devices: B. *Did you repair, replace, or maintain any structural pollution control devices? Yes No C. *For each BMP below, indicate the total number within your MS4, how many of each BMP type were inspected and the percent inspected during the reporting period. Enter “0” if your MS4 does not contain BMPs or none were inspected. Enter “NA” if the data does not exist: Structure/Facility type *Total number *Number inspected *Percentage *Outfalls to receiving waters: *Sediment basins/ponds: *Total D. Of the BMPs inspected in C. above, did you include any privately owned BMPs in that number? Yes No E. If yes in D. above, how many: Section 7: Impaired Waters Review (*Required fields) The permit requires any MS4 that discharges to a Water of the State, which appears on the current U. S. Environmental Protection Agency (EPA) approved list of impaired waters under Section 303(d) of the Clean Water Act, review whether changes to the SWPPP may be warranted to reduce the impact of your discharge [Part IV.D]. A. *Does your MS4 discharge to any waters listed as impaired on the state 303 (d) list? Yes No B. *Have you modified your SWPPP in response to an approved Total Maximum Daily Load (TMDL)? Yes No If yes, indicate for which TMDL: www.pca.state.mn.us • 651-296-6300 • 800-657-3864 • TTY 651-282-5332 or 800-657-3864 • Available in alternative formats wq-strm4-06 • 1/23/2013 Page 5 of 5 Section 8: Additional SWPPP Issues (*Required fields) A. *Did you make a change to any BMPs or measurable goals in your SWPPP since your last report? [Part VI.D.3.] Yes No B. If yes, briefly list the BMPs or any measurable goals using their unique SWPPP identification numbers that were modified in your SWPPP, and why they were modified: (Attach a separate sheet if necessary.) C. *Did you rely on any other entities (MS4s, consultants, or contractors) to implement any portion of your SWPPP? [Part VI.D.4.] Yes No If yes, please identify them and list activities they assisted with: Owner or Operator Certification (*Required fields) The person with overall administrative responsibility for SWPPP implementation and Permit compliance must certify this MS4 Annual Report. This person must be duly authorized and should be either a principal executive (i.e., Director of Public Works, City Administrator) or ranking elected official (i.e., Mayor, Township Supervisor). *Yes - I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete (Minn. R. 7001.0070). I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment (Minn. R. 7001.0540). *Name of certifying official: *Title: *Date: (mm/dd/yyyy) CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Leslie Stovring Engineering / Environmental ITEM DESCRIPTION: I.C. 01-5537 Approve Application for Wetland Mitigation for Eden Prairie Road/Riley Creek Crossing ITEM NO.: VIII.J. Requested Action Move to: Approve the Application for Wetland Mitigation for Public Transportation & Linear Utility Projects associated with the Eden Prairie Road Improvement Project Synopsis The City of Eden Prairie is pr oposing to reconstruct a portion of Eden Prairie Road in 2013 and 2014 where the road crosses Riley Creek. The road alignment is uns afe and does not m eet current standards. Increasing development along Eden Prairie Road requires that the safety o f the road be improved and pedestrian access to area trails be provided. The constraints of th e creek in relation to Eden Prairie Ro ad mean that wetland impacts are una voidable. Due to the extent of the impacts (0.31 acres of fill) City Council approval of the mitigation plan is required. Background Information Eden Prairie Road is currently a narrow, two-la ne road with poor sight lines and no shoulders, particularly at the Riley Creek crossing. The road design is insufficient for meeting current design standards, primarily due to the poor geom etrics at the cros sing and the lack of lateral recovery areas and side slopes. With increasing development within the southwest area of Eden Prairie, the roadway and trail system is in need of improvements both for safety and traffic flow. The project will include reconstruction of the road to meet current safety standards, addition of a trail along the west side of the road, realignment of a portion of the creek, replacement of an old culvert under the road, and re-routin g of the stormwater. The proj ect area contai ns the crossing of Riley Cr eek as well as som e wetlands a ssociated with the cree k, including groundwater seepages. The location of the proj ect is situated in such a way that complete we tland avoidance cannot be achieved due to the extent of roadway design deficiency at the Riley Creek crossing. The reconstructed ro adway and replacem ent culvert will im pact the existing R iley Creek channel, resulting in the need to reconstruct the creek channel. Total impacts are 13,474 square f eet (0.31acres), which includes wetland impacts from discharge of materials for the reconstruc ted roadway (7,983 sf), and for the relocation of the new Riley Creek channel (5,491 sf). Attachments Attachment 1 – Wetland Permit Application Documents CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Stuart Fox, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Award Bid for the Rice Marsh Lake Trail Extension Project to Minnesota Dirt Works ITEM NO.: VIII.K. Motion Move to: Award the bid for the construction of the Rice Marsh Lake Trail Extension Project to Minnesota Dirt Works in the amount of $95,726.75. Synopsis Plans and specifications were prepared for this trail project and the bid opening was held on June 6, 2013. There were a total of 8 bidders and the bids ranged from a low of $95,726.75 to a high of $134,797.00. The bid summary is as follows: Minnesota Dirt Works, Inc. $ 95,726.75 Barber Construction $ 98,950.00 Sunram Construction $101,267.00 Blackstone Contractors, LLC. $104,130.00 Minger Construction, Inc. $110,839.10 Urban Companies $118,400.00 Northwe st Asphalt $120,490.50 Interstate Removal Co. $134,797.00 The consultant for the project is HTPO and their recommendation is to award the bid to the lowest bidder, Minnesota, Dirt Works, Inc. The consultants estimate for this project was $94,050.00. Staff concurs with the recommendation of the consultant. Note: Minnesota Dirt Works was the contractor for the two sections of trail that connect with this trail project. Trail construction should begin in July with a substantial completion date of October 15, 2013. The final completion date of June 15, 2014 is needed to verify full establishment of seed and ground cover along the length of the trail project. Background The scope of this project is to build 1,300 feet of 8-foot wide bituminous bike trail. The trail will connect with the bike trail bridge crossing of Riley Creek (north of Hwy 212) that was installed in 2011. The new trail will continue northwesterly though MN DOT highway 212 ROW to the city border with Chanhassen. The trail will link with a new trail segment that the City of Award Bid for the Rice Marsh Lake Trail Extension Project to Minnesota Dirt Works June 18, 2013 Page 2 Chanhassen will be constructing to this location later this summer. Once these two trails connect it will create a nearly three mile loop around Rice Marsh Lake. The staffs of both cities have shared their construction plans to assure that the proposed trails properly align with each other. Both cities have applied for a Limited Use Permit to construction these trail segments within the MN DOT THW 212 right-of -way. The funding for this trail project comes from the 2013 Capital Improvement Program (Capital Maintenance and Reinvestment Funds). Attachments HTPO Letter Bid Summary Sheet Trail Location Map CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013- RESOLUTION APPROVING A MORTGAGE SUBORDINATION AGREEMENT BETWEEN THE CITY AND SC MINNESTOA PROPERTIES, LLC WHEREAS, SC Minnesota Properties, LLC (SC Minnesota ) and EP Assisted Living, LLC (EP Assisted) have obtained a mortgage loan from Bridgewater Bank (Bridgewater) in t he principal amount of Five Hundred Thousand and No/100 Dollars ($ 500,000.00) (Bridgewater Loan) for undeveloped property located in the Summ it Place Senior Ca mpus Planned Community located in Eden Prairie, Minnesota; and WHEREAS, as of February 12, 2002, SC Minn esota and EP Assisted o btained a mortgage loan from the City in the original principal amount of Two Million Two Hundred Thousand and No/100 Dollars ($2,200,000.00) (City Loan) secured b y a Mortgage dated February 12, 2002, by and between EP Senior Hou sing LLC, as Mortgagor, EP Assisted, as Mortg agor, SC Minnesota, as Mortgagor, and the City of Eden Prairie as Mortgagee, recorded in the office of the County Recorder in and for the County of Hennepin, State of Minnesota as Document No. 7652273 and in the office of the Registrar of Titles in and for the County of Hennepin, State of Minnesota as Document No. 3502317 (City Mortgage); and WHEREAS, as a condition precedent to the making by Bridgewater of the Loan, Bridgewater has required that the lien of the City Mortgage be fully subordinated to the lien of the Bridgewater Loan and pursuant to the terms of the Am ended Project Management Agreement dated December 18, 2001, as amended by the Second Amended Project Management Agreement dated June 1, 2004, the City agreed to subordinate the City Mortgage to all subsequent mortgage financing for the Project. NOW THEREFORE BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT the Mortgage Subordination Agreement attached hereto is hereby approved. The Mayor and City Manager are hereby authorized to e xecute the Mortgage Subordination Agreement in the form attached hereto with such changes as are reco mmended by the City Attorney and approved by the Mayor and City Manager, such ap proval being evidenced by their exe cution of the Mortgage Subordination Agreement, and also to execute such other d ocuments and certificates as m ay be necessary, as determined by the officers executing such documents referred to above, to give effect to the transactions herein contemplated. ADOPTED by the Eden Prairie City Council on June 18, 2013. ________________________ Nanc y Tyra-Lukens, Mayor ATTEST: __________________________ Kathleen Porta, City Clerk Mortgage Subordination Agreement WHEREAS, the undersigned is the holder of a Mortgage dated February 12, 2002 on the property known as Summit Place Senior Campus Planned Community, Eden Prairie, Minnesota by and between SC Minnesota Properties, LLC, a Minnesota limited liability company, and EP Assisted Living, LLC, Minnesota limited liability company to the City of Eden Prairie in the original amount of $2,200,000.00, recorded February 14, 2002, in the office of the County Recorder, as Document No. 7652273 and as Registrar of Titles Document No. 3502317 covering the following described property situated in Hennepin County, Minnesota, to-wit: Tract A: That part of Unit No. 4, CIC No. 1008, Summit Place Senior Campus Planned Community, located in the County of Hennepin, embraced within the Southwest Quarter of the Southwest Quarter of Section 14, Township 116, Range 22. (Abstract Property) Tract B: That part of Unit No. 4, CIC No. 1008, Summit Place Senior Campus Planned Community, located in the County of Hennepin, embraced within the Southeast Quarter of the Southwest Quarter of Section 14, Township 116, Range 22. (Torrens Property-Certificate of Title No. 1097104) AND WHEREAS, it is desired that said Mortgage be subordinate to the Mortgage dated _______________, filed __________ as document number , by SC Minnesota Properties, LLC, a Minnesota limited liability company to Bridgewater Bank, it Successors and/or Assigns, in the amount of $500,000.00. NOW THEREFORE, it is hereby acknowledged, the undersigned does hereby agree that said Mortgage to Bridgewater Bank, its Successors and/or Assigns dated _________________ shall have priority in lien, right and remedy over said Mortgage held by the City of Eden Prairie. The City of Eden Prairie By: By: Its: Its: STATE OF MINNESOTA SS. COUNTY OF Hennepin The forgoing instrument was acknowledged before me this ____ day of June, 2013 by _________________ and ___________________, the _____________ and __________________ respectively of the City of Eden Prairie, a City under the laws of Minnesota on behalf of the City. SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT } THIS INSTRUMENT WAS DRAFTED BY: Bridgewater Bank 3800 American Blvd W, #100 Bloomington, MN 55431 NOTORIAL STAMP OF SEAL (OR OTHER TITLE OR RANK) CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: June 18, 2013 DEPARTMENT/DIVISION: Ric Rosow, City Attorney ITEM DESCRIPTION: Resolution approving execution of a Mortgage Subordination Agreement for Summit Place Refinancing ITEM NO.: VIII.L. Requested Action Move to: Adopt Resolution approving execution of a Mortgage Subordination Agreement regarding refinancing for Summit Place. Synopsis The owners of Summit Place Senior Housing are refinancing an undeveloped portion of the project and the attached resolution subordinates a TIF loan provided by the City in 1999 to a new mortgage loan provided by Bridgewater Bank. Background Summit Place is a 320 unit senior rental project located at Flying Cloud Drive and Fountain Place Road immediately south of the Eden Prairie Center. The project is part of a Tax Increment Financing (TIF) district created in 1999 to help subsidize 20% of the total units for seniors with incomes below 50% of the median income for the metro area. Attachments  Resolution  Subordination Agreement CITY COUNCIL AGENDA SECTION: Payment of Claims DATE: June 18, 2013 DEPARTMENT/DIVISION: Sue Kotchevar, Office of the City Manager/Finance ITEM DESCRIPTION: Payment of Claims ITEM NO.: X. Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 226219 – 226488 Wire Transfers 1003844 – 1003958 Wire Transfers 4749– 4764 Purchasing Card 4754 City of Eden Prairie Council Check Summary 6/18/2013 Division Amount Division Amount General 56,575 601 Prairie Village Liquor 114,194 100 City Manager 68 602 Den Road Liquor 179,564 101 Legislative 1,755 603 Prairie View Liquor 120,503 110 City Clerk 186 605 Den Road Building 1,294 111 Customer Service 3,820 701 Water Fund 396,426 112 Human Resources 426 702 Sewer Fund 95,272 113 Communications 4,369 703 Storm Drainage Fund 18,812 114 Benefits & Training 3,780 Total Enterprise Funds 926,064 131 Finance 15 132 Housing and Community Services 2,579 803 Escrow Fund 1,038 133 Planning -600 806 SAC Agency Fund 29,220 136 Public Safety Communications 4,022 Total Agency Funds 30,258 137 Economic Development 240 138 Community Development Admin. 444 807 Benefits Fund 368,862 150 Park Administration 494 812 Fleet Internal Service 61,651 151 Park Maintenance 36,498 813 IT Internal Service 45,680 153 Organized Athletics 609 814 Facilities Capital ISF 1,790 154 Community Center 15,464 815 Facilites Operating ISF 23,474 156 Youth Programs 1,502 816 Facilites City Center ISF 24,371 157 Special Events 14 817 Facilites Comm. Center ISF 34,270 158 Senior Center 1,181 Total Internal Service Funds 560,097 159 Recreation Administration 124 162 Arts 269 Report Totals 2,342,736 163 Outdoor Center 7,472 166 CC-Therapeutic Recreation 17 168 Arts Center 1,851 180 Police 13,412 183 Emergency Preparedness 106 184 Fire 17,859 200 Engineering 469 201 Street Maintenance 7,208 202 Street Lighting 3,097 Total General Funds 185,325 301 CDBG 11,327 304 Senior Board 16 308 E-911 270 309 DWI Forfeiture 21 Total Special Revenue Funds 11,634 427 2005 G.O. IMPR BONDS 14,245 428 G.O. Improv. Revolving 2005B 38,036 434 2008A Capital Equipment Notes 336,884 435 2008B G.O. Improvement Bonds 55,618 436 2009C G.O. CIP Refunding Bonds 7,313 437 G.O. Perm. Improv. 2010A 17,668 438 G.O. Bonds (SCBA) 2011B 4,719 Total Debt Service Funds 474,481 315 Economic Development 43,950 502 Park Development 17,369 509 CIP Fund 5,276 512 CIP Trails 583 513 CIP Pavement Management 9,207 522 Improvement Projects 2006 26,012 528 Shady Oak Rd-CR 61 North 52,481 Total Capital Project Funds 154,877 City of Eden PrairieCouncil Check Register6/18/2013Check # Amount Vendor / Explanation Account Description Business Unit Explanation4753 526,626 WELLS FARGO BANK MINNESOTA NA Bank Reserve GO Perm Impr Ref Bonds 2011D Bond Payment4757 214,145 CERIDIAN State Taxes Withheld Health and Benefits Taxes Withheld226241 189,493 CHAMPION COATINGS Other Contracted Services Water Capital Water Plant Clarifier Re-coating4760 140,184 PUBLIC EMPLOYEES RETIREMENT AS PERA Health and Benefits PERA1003886 127,322 SRF CONSULTING GROUP INC Design & Engineering Shady Oak Rd-CR 61 North Improvements-Shady Oak/61 No4763 117,471 MINNESOTA DEPT OF REVENUE Cash Over/Short General Fund Sales & Use Tax226231 43,655 BERGERSON-CASWELL INC Other Contracted Services Water Capital4754 39,864 US BANK Purchasing Card Payment Various226407 37,896 JOHNSON BROTHERS LIQUOR CO Wine Domestic Prairie Village Liquor Store1003870 36,330 LOGIS Network Support IT Operating226278 35,442 JOHNSON BROTHERS LIQUOR CO Transportation Den Road Liquor Store226428 28,928 METROPOLITAN COUNCIL Due to Other Governments SAC Agency Fund226460 26,012 SHORT ELLIOTT HENDRICKSON INC Design & Engineering Improvement Projects 20061003864 24,582 HANSEN THORP PELLINEN OLSON Other Contracted Services Park Acquisition & Development1003958 24,310 YOCUM OIL COMPANY INC Motor Fuels Fleet Operating226303 24,251 PROGRESSIVE CONSULTING ENGINEE Design & Engineering Water Treatment Plant1003909 22,942 DIVERSE BUILDING MAINTENANCE Janitor Service Senior Center226472 22,250 TRADEMARK TITLE SERVICES INC Other Contracted Services Project Fund226412 21,700 LANDMARK REMODELING LLC Other Contracted Services Project Fund226337 21,490 WIRTZ BEVERAGE MINNESOTA Liquor - Incentives Prairie Village Liquor Store4761 21,409 ING Deferred Compensation General Fund226483 20,271 WIRTZ BEVERAGE MINNESOTA Liquor Prairie View Liquor Store226461 16,954 SOUTHERN WINE & SPIRITS OF MN Transportation Prairie View Liquor Store226275 15,546 JJ TAYLOR DISTRIBUTING MINNESO Transportation Prairie Village Liquor Store4758 15,311 ICMA RETIREMENT TRUST-457 Deferred Compensation General Fund226357 14,708 B&B PRODUCTS / RIGS AND SQUADS Machinery & Equipment Police1003945 14,373 THORPE DISTRIBUTING Beer Prairie Village Liquor Store226338 14,227 WIRTZ BEVERAGE MINNESOTA BEER Beer Den Road Liquor Store1003890 13,775 THORPE DISTRIBUTING Beer Den Road Liquor Store226318 12,254 SOUTHERN WINE & SPIRITS OF MN Liquor Den Road Liquor Store4749 12,165 GENESIS EMPLOYEE BENEFITS, INC HRA Health and Benefits226484 12,101 WIRTZ BEVERAGE MINNESOTA BEER Beer Prairie View Liquor Store226392 11,062 GRAYMONT Treatment Chemicals Water Treatment Plant1003853 10,729 DAY DISTRIBUTING Misc Taxable Den Road Liquor Store226299 9,786 PHILLIPS WINE AND SPIRITS INC Transportation Den Road Liquor Store1003926 9,781 LUBRICATION TECHNOLOGIES INC Lubricants & Additives Fleet Operating226405 9,766 JJ TAYLOR DISTRIBUTING MINNESO Beer Den Road Liquor Store1003894 9,762 WALL TRENDS INC Contract Svcs - General Bldg Park Shelters1003907 9,719 DAY DISTRIBUTING Misc Taxable Prairie View Liquor Store1003882 9,617 RELIAKOR SERVICES INC Sweeping Storm Drainage226448 9,540 PHILLIPS WINE AND SPIRITS INC Transportation Prairie View Liquor Store226389 9,207 GOODPOINTE TECHNOLOGY Design & Engineering CIP Pavement Management226479 8,300 VISION LANDSCAPE INC Other Contracted Services Rehab1003865 7,681 HAWKINS INC Treatment Chemicals Water Treatment Plant226434 7,479 MINNESOTA PIPE AND EQUIPMENT* Equipment Parts Water System Maintenance226269 7,323 GRAYMONT Treatment Chemicals Water Treatment Plant1003906 6,449 DAKOTA SUPPLY GROUP INC Merchandise for Resale Water Metering Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation226393 6,188 GRONOMICSBuilding MaterialsOutdoor Center226384 6,163 FINLEY BROS INCOther Contracted ServicesForest Hills Park226344 5,825 LAVAN FLOOR COVERINGContract Svcs - General Bldg Fitness/Conference - Cmty Ctr1003873 5,702 METRO SALES INCORPORATED*Equipment Repair & MaintIT Operating1003897 5,579 XCEL ENERGYElectricOutdoor Center226316 5,432 SHI CORPSoftware MaintenanceIT Operating1003911 5,086 ESS BROTHERS & SONS INCRepair & Maint. SuppliesSewer System Maintenance226446 5,081 PAUSTIS & SONS COMPANYTransportationPrairie View Liquor Store226466 4,900 SUPERIOR STRIPING INCContract Svcs - Asphalt/Concr. City Hall - CAM1003854 4,772 DIVERSE BUILDING MAINTENANCEJanitor ServiceDen Road Liquor Store226482 4,727 WINE MERCHANTS INCWine ImportedPrairie View Liquor Store226375 4,596 DAKOTA WOOD - GRINDING INCOther Contracted ServicesPark Maintenance226398 4,466 HD SUPPLY WATERWORKS LTDCapital Under $25,000Water Metering1003898 4,358 2ND WIND EXERCISEHealth & FitnessFire1003919 4,301 HAWKINS INCTreatment ChemicalsWater Treatment Plant226326 4,243 SWANSON FLOProcess Control EquipmentWater Treatment Plant1003866 4,223 HORIZON COMMERCIAL POOL SUPPLY Other Contracted ServicesPool Maintenance226220 4,084 ABM JANITORIALSERVICES-NORTH CJanitor ServiceUtility Operations - General226403 4,004 INFRATECHSmall ToolsWater System Maintenance1003847 3,964 A-SCAPE INCContract Svcs - Lawn Maint. Den Bldg. - CAM226476 3,961 US POSTMASTERPostageCommunications1003925 3,789 LITTLE FALLS MACHINE INCEquipment PartsFleet Operating1003948 3,780 VAN PAPER COMPANYCleaning SuppliesFitness/Conference - Cmty Ctr1003895 3,680 WINE COMPANY, THETransportationDen Road Liquor Store226298 3,668 PAUSTIS & SONS COMPANYTransportationPrairie Village Liquor Store1003893 3,589 VINOCOPIATransportationDen Road Liquor Store226228 3,431 BARR ENGINEERING COMPANYOther Contracted ServicesStorm Drainage226272 3,288 HOHENSTEINS INCBeerPrairie View Liquor Store226284 3,097 LIGHTINGHOUSEUSA, INCOther Contracted ServicesStreet Lighting1003904 3,086 CENTURYLINKTelephoneIT Telephone1003846 3,001 ADVANCED ENGINEERING & ENVIRON Process Control ServicesWater Treatment Plant226451 2,995 PLEHAL BLACKTOPPING INCOther Contracted ServicesRehab1003900 2,953 BELLBOY CORPORATIONTransportationPrairie View Liquor Store1003851 2,853 BELLBOY CORPORATIONTransportationDen Road Liquor Store226443 2,840 OLYMPIC HILLS GOLF CLUBMiscellaneousReserves1003917 2,750 GREENSIDE INCContract Svcs - Asphalt/Concrt Fire Station #51003918 2,712 H M CRAGG COOther HardwareIT Operating1003896 2,608 WORK CONNECTION, THEOther Contracted ServicesPark Maintenance226325 2,588 SURLY BREWING COBeerDen Road Liquor Store226226 2,544 AQUA ENGINEERING INCGrounds MaintenanceWater Treatment Plant1003953 2,240 WINE COMPANY, THETransportationPrairie View Liquor Store226395 2,219 GYM WORKSEquipment Repair & MaintFitness Center226469 2,200 TEMPCO SYSTEMSContract Svcs - Ice Rink3rd Sheet of Ice226333 2,168 VESSCO INCEquipment Repair & MaintWater Treatment Plant226300 2,148 PINE PRODUCTS INCLandscape Materials/SuppPark Maintenance226449 2,148 PINE PRODUCTS INCLandscape Materials/SuppPark Maintenance226372 2,142 COMMERCIAL ASPHALT CORepair & Maint. SuppliesStorm Drainage1003929 2,131 METROPOLITAN FORDEquipment PartsFleet Operating1003910 2,121 EF JOHNSONCapital Under $25,000Public Safety Communications1003940 1,914 RIVERS EDGE CONCRETEAsphalt OverlayStreet Maintenance1003922 1,913 ITRON INC.Maintenance ContractsWater Metering Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation4755 1,894 GENESIS EMPLOYEE BENEFITS, INCOther Contracted ServicesHealth and Benefits226268 1,878 GRAND PERE WINES INCTransportationDen Road Liquor Store226274 1,820 INTERNATIONAL UNION OF OPERATIUnion Dues WithheldGeneral Fund1003849 1,804 BACHMANS CREDIT DEPTLandscape Materials/SuppRound Lake226323 1,790 STEVENS ENGINEERSOther Contracted ServicesFacilities Capital1003935 1,769 PRAIRIE ELECTRIC COMPANYContract Svcs - ElectFire Station #4226400 1,698 HENNEPIN COUNTY ACCOUNTS RECEI Board of PrisonerPolice226467 1,666 SURLY BREWING COBeerPrairie Village Liquor Store1003852 1,655 BOUND TREE MEDICAL LLCEMS SuppliesFire226427 1,620 METRO TESTINGOther Contracted ServicesPark Maintenance1003942 1,606 SCHWAB VOLLHABER LUBRATT SERVI Supplies - HVACCity Center Operations1003913 1,540 GENUINE PARTS COMPANYEquipment PartsFleet Operating1003955 1,466 WORK CONNECTION, THEOther Contracted ServicesPark Maintenance226232 1,455 BERNICK'S WINEMisc Non-TaxablePrairie View Liquor Store226336 1,442 WINE MERCHANTS INCTransportationDen Road Liquor Store1003933 1,428 PAUL'S TWO-WAY RADIOEquipment Repair & MaintPublic Safety Communications226474 1,326 UNIVERSAL ATHLETIC SERVICES INAwardsVolleyball226233 1,320 BETHEL UNIVERSITYTuition Reimbursement/School Fire226235 1,318 BLOOMINGTON SECURITY SOLUTIONS Building Repair & Maint.Water Storage1003903 1,314 CENTERPOINT ENERGYGasSewer Liftstation226343 1,305 LAKE COUNTRY DOOR LLCContract Svcs - General Bldg Public Works/Parks1003877 1,302 PARLEY LAKE WINERYWine DomesticPrairie Village Liquor Store1003857 1,300 EMERGENCY APPARATUS MAINTENANC Equipment Repair & MaintFire226367 1,255 BRYAN ROCK PRODUCTS INCGravelStreet Maintenance226292 1,250 MURPHY, BETHOther Contracted ServicesHousing and Community Service226293 1,250 MURPHY, MARYELLENOther Contracted ServicesHousing and Community Service1003869 1,225 KIDCREATE STUDIOInstructor ServiceArts Center226401 1,223 HOHENSTEINS INCBeerDen Road Liquor Store1003954 1,214 WM MUELLER AND SONS INCPatching AsphaltStreet Maintenance226463 1,213 STAPLES ADVANTAGEOffice SuppliesCustomer Service1003883 1,200 SACKETT, MATTHEWTuition Reimbursement/School Organizational Services1003915 1,166 GRAINGERSupplies - HVACCity Hall - CAM226288 1,129 MINNESOTA SAFETY SERVICES LLCInstructor ServicePool Lessons1003880 1,123 R & R SPECIALTIES OF WISCONSINRepair & Maint - Ice Rink3rd Sheet of Ice1003936 1,087 PRIME SOURCE ONE LLCOperating SuppliesPark Maintenance226488 1,017 YOUNGSTEDTS COLLISION CENTEREquipment Repair & MaintFleet Operating4756 1,017 CERIDIANGarnishment WithheldGeneral Fund226273 1,016 HOME DEPOT CREDIT SERVICESSupplies - ElectricalPrairie View Liquor Store226287972 MIDWEST COCA COLA BOTTLING COM Misc TaxableDen Road Liquor Store226295940 NORTHERN AIR CORPORATIONContract Svcs - ElectricalFitness/Conference - Cmty Ctr1003916933 GRANICUS INCSoftware MaintenanceIT Operating1003892923 VAN PAPER COMPANYCleaning SuppliesPark Shelters226255900 DAKOTA COUNTY TECHNICAL COLLEG Tuition Reimbursement/School Fire1003951895 WHEELER HARDWARE COMPANYEd Center - Contr. SvcsCity Hall - Direct Costs226478862 VESSCO INCEquipment Repair & MaintWater Treatment Plant1003927859 MENARDSSupplies - General BldgFire Station #1226369840 CENTURYLINKProcess Control ServicesWater Treatment Plant226470831 TESSMAN SEED COChemicalsPark Maintenance226340817 YOUNGSTEDTS COLLISION CENTEREquipment Repair & MaintFleet Operating4764811 MINNESOTA DEPT OF REVENUEMotor FuelsFleet Operating226441802 NORTHERN AIR CORPORATIONContract Svcs - PlumbingFitness/Conference - Cmty Ctr Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation226236800 BOOM ISLAND BREWING COMPANYBeerDen Road Liquor Store226473793 UNIFORMS UNLIMITEDClothing & UniformsPolice1003956790 WSB & ASSOCIATES INCOther Contracted ServicesPark Acquisition & Development1003912786 FERRELLGASEquipment PartsFleet Operating1003855753 DREW'S CONCESSIONS LLCMerchandise for ResaleConcessions226459750 SHARP, GRACEAR UtilityWater Enterprise Fund226486740 XTREME INTEGRATIONCable TVFire Station #1226475720 US HEALTH WORKS MEDICAL GRP MN Employment Support TestOrganizational Services1003934701 PETERSON BROS ROOFING AND CONSContract Svcs - RoofPublic Works/Parks226332696 US HEALTH WORKS MEDICAL GRP MN Employment Support TestOrganizational Services226458655 SHAMROCK GROUP, INC - ACE ICETransportationPrairie View Liquor Store1003844606 ABM EQUIPMENT AND SUPPLY COMPA Equipment Repair & MaintFleet Operating226376603 DALE GREEN COMPANY, THEAsphalt OverlayStreet Maintenance226406601 JOHN DEERE LANDSCAPES/LESCORepair & Maint. SuppliesPark Maintenance226457601 SEASONAL SERVICES ON LAKE MINNOther Contracted ServicesPark Maintenance1003876588 NEW FRANCE WINE COMPANYTransportationDen Road Liquor Store226352579 AMERICAN BOTTLING COMPANY, THE Misc Non-TaxablePrairie View Liquor Store226346570 SUPERIOR STRIPING INCContract Svcs - Asphalt/Concr. Den Bldg. - CAM1003871569 MCGINTY-VANSICKLE, PATTITuition Reimbursement/School Organizational Services1003875560 MINNESOTA ROADWAYS COPatching AsphaltStreet Maintenance226307557 RECON ROBOTICSEquipment Repair & MaintPolice226259546 DOMACE VINOTransportationPrairie Village Liquor Store226430541 MIDWEST COCA COLA BOTTLING COM Misc Non-TaxablePrairie View Liquor Store1003862540 GOVDELIVERYSoftware MaintenanceIT Operating226361538 BERRY COFFEE COMPANYMerchandise for ResaleConcessions1003950530 WATSON CO INC, THEMerchandise for ResaleConcessions1003908525 DE LAGE LANDEN FINANCIAL SERVIOther RentalsIT Operating226223518 ANDERBERG INNOVATIVE PRINT SOLPrintingPolice226314500 SCHMIT TOWING INCTraining SuppliesFire1003930497 MIDWEST ASPHALT CORPORATIONLandscape Materials/SuppOutdoor Center226317495 SOUTH METRO PUBLIC SAFETY TRAITuition Reimbursement/School Police1003872494 MENARDSOperating SuppliesTraffic Signals226301475 PRAIRIE RESTORATIONS INCOther Contracted ServicesStorm Drainage226477454 VERIZON WIRELESSPager & Cell PhoneSewer Utility - General226331453 UNIVERSAL ATHLETIC SERVICES INOperating SuppliesPark Maintenance226334445 VOLTOther Contracted ServicesStorm Drainage226462441 SPECIALTY TURF & AG INCLandscape Materials/SuppStreet Maintenance1003858434 FASTSIGNSAdvertisingArts in the Park226304434 PROPUnited Way WithheldGeneral Fund226280431 KEEPERSClothing & UniformsFire226283424 LAKE COUNTRY DOOR LLCContract Svcs - General Bldg Public Works/Parks1003939410 R & R SPECIALTIES OF WISCONSINRepair & Maint - Ice Rink3rd Sheet of Ice226408406 KEEPERSClothing & UniformsReserves1003888397 STAR TRIBUNE MEDIA COMPANY LLC Dues & SubscriptionsCommunications1003867390 IDEAL SERVICE INCEquipment Repair & MaintWater Wells1003881382 RCM & ASSOCIATESOffice SuppliesCustomer Service1003949379 VINOCOPIATransportationPrairie View Liquor Store226270342 HAMMEL, GREEN AND ABRAHAMSON Design & EngineeringPlanning & Development226261341 DREAM MAKER BATH & KITCHEN WOR Cash Over/ShortGeneral Fund1003878334 PITNEY BOWESPostageCustomer Service1003901332 BOUNDLESS NETWORKOperating SuppliesIce Rink #1 Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation1003905329 CERIDIANCeridianIT Operating226277323 JOHN DEERE LANDSCAPES/LESCORepair & Maint. SuppliesUtility Operations - General226442319 NORTHLAND CHEMICAL CORPEquipment PartsFleet Operating226240317 CENTURYLINKTelephoneE-911 Program1003923317 KUSTOM SIGNALS INCEquipment Repair & MaintPolice226309313 RIGHTWAY GLASS INCEquipment Repair & MaintFleet Operating226374306 CONTECH ENGINEERED SOLUTIONS LEquipment PartsStorm Drainage226302299 PREMIUM WATERS INCSupplies - General BldgFitness/Conference - Cmty Ctr1003941298 ROTO-ROOTERContract Svcs - PlumbingRiley House226265291 FRICKE & SONS SOD INCLandscape Materials/SuppStreet Maintenance1003889291 STREICHERSClothing & UniformsPolice226387290 FLYING CLOUD T/S #U70Waste DisposalPark Maintenance1003931290 MN SUPPLYEquipment Testing/Cert.Fleet Operating226271290 HAUGE, BENDeposits-P&R RefundsCommunity Center Admin226341289 ARROW GLOBAL ASSET DISPOSITIONEquipment Repair & MaintIT Operating226222285 AMERIPRIDE LINEN & APPAREL SEROperating SuppliesFire226237283 BOURGET IMPORTSTransportationPrairie View Liquor Store226329283 UNIFORMS UNLIMITEDClothing & UniformsPolice226342275 HOPE HAVEN INCOperating SuppliesPark Maintenance1003856272 EDEN PRAIRIE FIREFIGHTER'S RELUnion Dues WithheldGeneral Fund1003937269 QUALITY PROPANEMotor FuelsIce Arena Maintenance1003863264 GRAINGERLandscape Materials/SuppStreet Maintenance1003902264 CANNON RIVER WINERYWine DomesticDen Road Liquor Store226435264 MINNESOTA VALLEY ELECTRIC COOP ElectricTraffic Signals226425260 MEDICINE LAKE TOURSSpecial Event FeesTrips1003944258 STREICHERSClothing & UniformsPolice226385250 FIRE SAFETY USA INCProtective ClothingFire226353238 AMERIPRIDE LINEN & APPAREL SEROperating SuppliesFire1003943237 STAR EQUIPMENT INCContract Svcs - General Bldg City Hall - CAM1003848232 ASPEN EQUIPMENT CO.Equipment PartsFleet Operating1003957230 XCEL ENERGYElectricForest Hills Park1003946228 TWIN CITY SEED COLandscape Materials/SuppPark Maintenance1003928228 METRO FIREClothing & UniformsFire226324225 SUBURBAN WILDLIFE CONTROL INCGrounds MaintenanceUtility Operations - General226251224 COMMUNITY HEALTH CHARITIESUnited Way WithheldGeneral Fund226436216 MN DEPT OF TRANSPORTATIONTesting - Soil BoringShady Oak Rd-CR 61 North226286214 MATSON, TOMSmall ToolsFleet Operating1003920204 HD SUPPLY FACILITIES MAINTENANSmall ToolsFacilities Staff226244203 COMCASTOperating SuppliesFire226330202 UNITED WAYUnited Way WithheldGeneral Fund226485200 WRIGHT, JOHNOther Contracted ServicesArts in the Park226378199 DETERS, KEVINAR UtilityWater Enterprise Fund1003924198 LARSON, ALLEN R.Mileage & ParkingPolice1003887198 ST CROIX RECREATION CO INCEquipment PartsPark Maintenance1003879197 POMP'S TIRE SERVICE INCEquipment Repair & MaintFleet Operating226450196 PINNACLE DISTRIBUTINGMisc TaxablePrairie View Liquor Store1003868190 JEFFERSON FIRE & SAFETY INCOperating SuppliesFire226252189 CRYSTEEL TRUCK EQUIPMENTEquipment PartsFleet Operating226351188 ALTERNATIVE BUSINESS FURNITURECapital Under $25,000FF&E - Furn, Fixtures & Equip.226335184 WALKER, SUSANRefundsEnvironmental Education226320176 STAPLES ADVANTAGEOffice SuppliesCustomer Service Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation226426175 MEMADues & SubscriptionsFire226415172 LIGHTNING PRINTING INCPrintingCity Council4762172 OPTUM HEALTHOther Contracted ServicesHealth and Benefits1003952171 WILSON, JOHN D.Operating SuppliesPolice226246162 COMCASTOperating SuppliesFire226413160 LANO EQUIPMENT INCCapital Under $25,000Street Maintenance1003932159 NUCO2 INCSupplies - PoolPool Maintenance226263158 ESPRESSO MIDWEST INCContract Svcs - General Bldg Police City Center226264153 FLOSI, MICHAELAR UtilityWater Enterprise Fund226296152 NOVAK STUMP REMOVALOther Contracted ServicesRound Lake226247152 COMCASTOperating SuppliesFire226248152 COMCASTOperating SuppliesFire226225150 ANDERSON, LEITHRefundsEnvironmental Education226328150 TERREY PINES HOMEOWNERS ASSOCI RefundsEnvironmental Education226465144 STEVE LUCAS PHOTOGRAPHYVideo & Photo SuppliesFire226411139 LAKE COUNTRY DOOR LLCContract Svcs - General Bldg 3rd Sheet of Ice1003899139 BATTERIES PLUSSupplies - PlumbingPark Shelters226315134 SHAMROCK GROUP, INC - ACE ICETransportationDen Road Liquor Store1003845134 ADAMS PEST CONTROL INCContract Svcs - Pest Control Fitness/Conference - Cmty Ctr226345133 MINNEAPOLIS FINANCE DEPARTMENT Software MaintenanceIT Operating226219128 440400 - NCPERS MINNESOTAPERAHealth and Benefits226306126 RANDALL, RONAR UtilityWater Enterprise Fund226373125 COMMERCIAL DOOR SYSTEMS INCBuilding Repair & Maint.Utility Operations - General226391122 GRAND PERE WINES INCWine ImportedPrairie View Liquor Store226319120 SQUARE CUTInstructor ServiceSenior Center Programs1003891120 TRI COUNTY BEVERAGE & SUPPLYMisc Non-TaxableDen Road Liquor Store226313119 SCHERER BROTHERS LUMBER COBuilding MaterialsStreet Maintenance226256119 DE SOUZA, MARCELOAR UtilityWater Enterprise Fund226383113 EXECUTIVE OCEANAwardsCity Council226310112 ROBERTS, STEPHENAR UtilityWater Enterprise Fund226380102 DIRECTVCable TVCommunity Center Admin226297101 PAPER DIRECT INCOperating SuppliesStreet Maintenance226224100 ANDERSON, JEANRefundsEnvironmental Education226229100 BAULEKE, CAROLINERefundsEnvironmental Education226230100 BERG, KEVINRefundsEnvironmental Education226234100 BLOOFLAT, TODDRefundsEnvironmental Education226312100 ROSS, KIMBERLEYRefundsEnvironmental Education226447100 PEARSON, TERRYRefundsEnvironmental Education100386099 FEIDT, ADAM MMileage & ParkingIT Operating22644498 OXYGEN SERVICE COMPANYOperating SuppliesFire475095 GENESIS EMPLOYEE BENEFITS, INCHRAHealth and Benefits22638295 ELECTRICAL INSTALLATION & MAINBuilding Repair & Maint.Utility Operations - General100388594 SHRED-IT USA MINNEAPOLISWaste DisposalCity Center Operations22630594 RAHOUSKAYA, AKSANAAR UtilityWater Enterprise Fund100385992 FEDEXPostageHuman Resources22643791 MOBILE RADIO ENGINEERING INCEquipment Repair & MaintPublic Safety Communications22634788 PETTY CASH100392187 HOLMGREN, GRETCHENMileage & ParkingPrairie Village Liquor Store22634985 AIAFSTuition Reimbursement/School Police22638884 FRICKE & SONS SOD INCLandscape Materials/SuppStreet Maintenance22623984 C E SUNDBERG COMPANYSupplies - General BldgFacilities Staff Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation22628280 KOEPPL, JAMESAR UtilityWater Enterprise Fund22633980 WORLD WIDE CELLARS INCTransportationPrairie View Liquor Store475180 GENESIS EMPLOYEE BENEFITS, INCHRAHealth and Benefits22626777 GRAFF, DENNISAR UtilityWater Enterprise Fund22625376 CUSTOM REMODELERSBuilding PermitsGeneral Fund22639476 GS DIRECTOperating SuppliesEngineering22632274 STEARNS,BRIANRefundsEnvironmental Education22625772 DELVALLE, LUISAR UtilityWater Enterprise Fund22622168 ALESSI, JOEAR UtilityWater Enterprise Fund100385066 BATTERIES PLUSOperating SuppliesPark Maintenance100388463 SCHNICKEL, JENNYMotor FuelsFleet Operating22647163 THOMPSON, DAVIDRefundsEnvironmental Education22636662 BRUNEAU, GARYAR UtilityWater Enterprise Fund22627660 JMS HOMESAR UtilityWater Enterprise Fund22645360 ROTH, ERIC & RENEE PETROSKIDepositsCommunity Center Admin475259 VANCO SERVICESMiscellaneousCommunity Center Admin22643358 MINNESOTA ELEVATOR INCContract Svcs - ElevatorSenior Center22624257 COLLINS, TIFFANY & BRIANAR UtilityWater Enterprise Fund22632754 TEBRAKE, CHRISAR UtilityWater Enterprise Fund100386152 GINA MARIAS INCOperating SuppliesFire22625852 DENUIT, JEFFREYAR UtilityWater Enterprise Fund22629152 MN MAINTENANCE EQUIPMENT INCEquipment PartsFleet Operating22635950 BARRON COUNTY INCINERATOROther Contracted ServicesPolice22636549 BROWN, KERRYRefundsEnvironmental Education22643146 MINN OFFICE OF ENTERPRISE TECHOther Contracted ServicesPolice22628945 MINNESOTA TROPHIES & GIFTSOperating SuppliesPolice22631143 ROBERTSON, KEVINAR UtilityWater Enterprise Fund22626643 GRADY, KATIEAR UtilityWater Enterprise Fund22642142 MAHONEY, CONOR PDepositsEscrow22636341 BOUDREAU, CHRISTOPHERAR UtilityWater Enterprise Fund22623841 BUDDINGTON, ELAINEAR UtilityWater Enterprise Fund22645641 SCHUMANN, DEANAR UtilityWater Enterprise Fund22639040 GOSAVI, VRUSHALI & RAJEEV TULKDepositsCommunity Center Admin22641740 LIU, HUIWEN & XIAOMEI WUDepositsCommunity Center Admin22641940 LUNDEEN, STEVEN & JULIEDepositsCommunity Center Admin22645240 RAKOCY, DENNIS & HOLLYDepositsCommunity Center Admin22645440 SANDEEN, REBEKA & JAYSONDepositsCommunity Center Admin22648740 YAN, HONGDepositsCommunity Center Admin22626040 DRAKE, THOMASAR UtilityWater Enterprise Fund22624935 COMCASTOperating SuppliesFire22622735 ASPEN MILLSClothing & UniformsPolice22643235 MINNESOTA DEPT OF HEALTHLicenses, Permits, Taxes, Fees Concessions22629435 NORDWALL, ROBERTRefundsEnvironmental Education100391432 GINA MARIAS INCOperating SuppliesFire22639731 HAMILA, AMEDAR UtilityWater Enterprise Fund22648130 WETLAND PROFESSIONALS ASSOCIADues & SubscriptionsStorm Drainage22625425 DAHL, GAYLEDeposits-P&R RefundsCommunity Center Admin100387425 MIDWEST ASPHALT CORPORATIONWaste Blacktop/ConcreteStreet Maintenance22627923 JOHNSON, MARIAAR UtilityWater Enterprise Fund22646421 STATE OF MINNESOTAMiscellaneousDWI Forfeiture22626220 EDEN PRAIRIE CHAMBER OF COMMER MiscellaneousCity Council Check # Amount Vendor / ExplanationAccount DescriptionBusiness UnitExplanation22628520 MAMAMiscellaneousAdministration22634820 AHMED, MOSTAFADepositsCommunity Center Admin22635020 ALDRITT, JACKIEDepositsCommunity Center Admin22635420 ANDERSON, JOAN CDepositsCommunity Center Admin22635520 ANDERSON, KATHRYNDepositsCommunity Center Admin22635820 BARBEE, CRAIGDepositsCommunity Center Admin22636220 BOHNSACK, LOISDepositsCommunity Center Admin22636420 BROOKS, SARAHDepositsCommunity Center Admin22636820 CAMPBELL, MARTHA JDepositsCommunity Center Admin22637020 CHEN, MEIYUNDepositsCommunity Center Admin22637120 COFFMAN, CAROLDepositsCommunity Center Admin22637720 DAVIS, SANDRADepositsCommunity Center Admin22637920 DIANA, KATHRYNDepositsCommunity Center Admin22638120 DOCKERY, LAURADepositsCommunity Center Admin22638620 FLEISCHMAN, ERINDepositsCommunity Center Admin22639920 HELSTROM, JEFFREYDepositsCommunity Center Admin22640220 IAMOTHE, LISADepositsCommunity Center Admin22640420 JACOBSEN, MICHAELDepositsCommunity Center Admin22640920 KNAEBLE, GREGORYDepositsCommunity Center Admin22641020 KUHLMAN, BARBARADepositsCommunity Center Admin22641420 LARSON, DOROTHYDepositsCommunity Center Admin22641620 LIU, HOWARDDepositsCommunity Center Admin22641820 LLIEVA, DANIELADepositsCommunity Center Admin22642020 MAGNUS, CODYDepositsCommunity Center Admin22642320 MATHIEU, JOANDepositsCommunity Center Admin22642920 MI, KANDepositsCommunity Center Admin22643820 MORGAN, JAMESDepositsCommunity Center Admin22644020 NORD, JOHNDepositsCommunity Center Admin22644520 PANKRATZ, KARENDepositsCommunity Center Admin22645520 SCHAAF, GEORGEDepositsCommunity Center Admin22646820 SWARTOUT, CYNTHIADepositsCommunity Center Admin22648020 WALL, KATIEDepositsCommunity Center Admin22639620 HACIOSMANOGLU, SERKANAR UtilityWater Enterprise Fund22635619 ASPEN MILLSClothing & UniformsPolice22643918 MY CABLE MARTEquipment PartsIT Operating22636016 BERNICK'S WINEMisc Non-TaxablePrairie View Liquor Store22624316 COMCASTWireless SubscriptionIT Operating22642415 MATSON, TOMSmall ToolsFleet Operating22628114 KLEIN, TROYAR UtilityWater Enterprise Fund100393811 QUICKSILVER EXPRESS COURIEROther Contracted ServicesCommunications22642211 MASTERS, LISAAR UtilityWater Enterprise Fund22632110 STAUCH, ANNAR UtilityWater Enterprise Fund22630810 REIMER, KATHRYNAR UtilityWater Enterprise Fund2262909 MINNESOTA VALLEY ELECTRIC COOP ElectricRiley Creek Woods10039479 UPSPostageFire2262505 COMCASTOperating SuppliesFire2262452 COMCASTOther Contracted ServicesPolice2,342,736 Grand Total City of Eden PrairiePurchasing Card Payment ReportApril 2013 Report Amount Explanation Vendor Account Description Business Unit92 US-equip repair MILLS FLEET FARM Equipment Repair & Maint Park Maintenance-92 US-equip repair MILLS FLEET FARM Equipment Repair & Maint Park Maintenance-34 US-return supplies MENARDS Operating Supplies Park Maintenance21 US-supplies HOME DEPOT CREDIT SERVICES Operating Supplies Park Maintenance112 US-soccer fields MENARDS Operating Supplies Park Maintenance417 US-red b gone POLLARD WATER Repair & Maint. Supplies Water System Maintenance7 US-pole pads-RL MENARDS Repair & Maint. Supplies Park Maintenance11 US-benches-flying cloud MENARDS Repair & Maint. Supplies Park Maintenance19 US-tow strap-moving mower MENARDS Operating Supplies Park Maintenance41 US-ball fields MENARDS Operating Supplies Park Maintenance30US-ball fieldsMENARDSOperating SuppliesPark Maintenance51 US-cork boardOFFICEMAX CREDIT PLANOperating SuppliesFleet Operating239 US-Café foodWALMART COMMUNITYMerchandise for ResaleConcessions74 US-Café foodCUB FOODS EDEN PRAIRIEMerchandise for ResaleConcessions245 US-Café foodWALMART COMMUNITYMerchandise for ResaleConcessions47 US-Café foodRAINBOW FOODS INC.Merchandise for ResaleConcessions38 US-Café foodCUB FOODS EDEN PRAIRIEMerchandise for ResaleConcessions127 US-Café foodWALMART COMMUNITYMerchandise for ResaleConcessions16 US-Café foodRAINBOW FOODS INC.Merchandise for ResaleConcessions19 US-building suppliesWALMART COMMUNITYOperating SuppliesSenior Center Admin74 US-brake replacement-woodshop ACME TOOLSEquipment Repair & MaintSenior Center Programs1,091 US-board & comm plaquesEXECUTIVE OCEANAwardsCity Council100 US-depositPLYMOUTH PLAYHOUSESpecial Event FeesTrips380 US-ticketsHISTORY THEATRESpecial Event FeesTrips13 US-cartridge for anapolisUNITED STATES POSTAL SERVICEEquipment Repair & MaintSenior Center Programs49 US-woodshop equipMENARDSEquipment Repair & MaintSenior Center Programs30 US-ticketsHENNEPIN HISTORY MUSEUMSpecial Event FeesTrips83 US-transducer repairMILLS FLEET FARMEquipment Repair & MaintWater Wells24 US-drain plug for sludge pumpMILLS FLEET FARMEquipment Repair & MaintWater Treatment Plant78 US-side 3 projectMENARDSEquipment Repair & MaintWater Treatment Plant103 US-baseball benchesSHERWIN WILLIAMS CORepair & Maint. 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SuppliesWater System Maintenance39,864 Report Total CITY COUNCIL AGENDA SECTION: Report of Parks and Recreation Director DATE: June 18, 2013 DEPARTMENT/DIVISION: Stuart Fox, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Award Bid for the Riley Lake Park Improvements to New Look Contracting, Inc. ITEM NO.: XIV.D.1. Motion Move to: Award the bid for the Riley Lake Park Improvements to New Look Contracting, Inc. in the amount of $699,812.50. Synopsis Plans and specifications were prepared for this park improvement project and the bid opening was held on June 6, 2013. There were a total of 3 bidders and the bids ranged from a low of $699,812.50 to a high of $820,551.40. The bid summary is as follows: New Look Contracting, Inc. $699,812.50 Sunram Construction, Inc. $763,834.00 Rachel Contracting, Inc. $820,551.40 The consultant for the project is HTPO and their recommendation is to award the bid to the lowest bidder, New Look Contracting, Inc. The consultants estimate for this project was $707,282.50. Staff concurs with the recommendation of the consultant. Park construction will begin in mid-July with a substantial completion date of October 15, 2013. The final completion date of June 15, 2014 is needed to verify full establishment of seed and ground cover throughout the disturbed areas of the park. Background The scope of this project is to re-construct (lengthen) the two existing ballfields, upgrade the existing irrigation system, install lighting on both ballfields, two tennis courts, four sand volleyball courts and the basketball court. These types of lit athletic facilities are in line with our Park and Open Space Plan for park amenities within our community parks. We currently have lighted athletic fields at Round Lake and Miller Parks but these would be the first lit facilities at Riley Lake Park. Summary of Updated and Improved Athletic Fields The reconstruction work of these two fields is the next step in the long term planning process to update amenities within some of our older community parks. For over ten years, requests to increase and improve both adult and youth fields has constantly been brought to the staff’s attention by youth association board members as well as our own adult athletics coordinator. The field demand has been due primarily to the growing number of Award Bid for Riley Lake Park Improvements June 18, 2013 Page 2 teenage (14-18) baseball players coupled with the increased participation in our city run adult softball leagues. The staff has been systematically working to build new fields while also reassigning or redesigning existing fields whenever possible to alleviate this shortage. Coupled with the requests for additional and larger fields there has been a significant change in softball bat technology; which has resulted in all of our current softball fields (which were constructed in the late 1970’s and early 1980’s) becoming too small for the current softball play standards due to their short fence distances.  Flying Cloud Fields – Result was an Additional 90 Foot Youth Baseball Field In 2000 we began working on concept plans for the western expansion of the youth athletic fields at Flying Cloud. It was determined that the expansion would focus on building several larger fields to accommodate teenaged youth soccer, lacrosse and baseball players. The expansion construction plans included a new 90 foot base length youth field to increase our city-wide large baseball field inventory. With the passage of the 2005 Park Referendum the funding was available to begin the expansion work. The baseball field along with other three other new athletic fields were constructed in 2011. All the new fields are completed and being used for youth league play. Note: The construction was delayed 6 years while the city and MAC worked out the terms of a Memorandum of Understanding regarding terms of the lease for use of the MAC property.  Staring Lake Park – Result was an Additional 90 Foot Youth Baseball Field In 2009 when Pioneer Trail was widened from two lanes to four lanes, the “Grill Softball” field needed to be removed. Rather than fully remove the field it was decided that we could rotate the field orientation 180 degrees and convert it from softball to baseball use. In order to accomplish this we had to remove the existing driveway and parking areas and relocate them closer to the Cummins Grill Homestead. The field and parking reconstruction was funded primarily by County funds, some Cash Park Fees and a donation from the EP Baseball Association. These resulted in the park site having two very functional youth baseball fields (one with an 80 foot base length and the other 90 foot base length) rather the mixture of one baseball and one softball field.  Round Lake Park – Master Plan for Park Redevelopment In 2011 we began the master planning process to revitalize Round Lake Park. Currently there are 5 adult softball fields at this site, four of these are south of Valley View Rd. The conclusion of the master plan was that in order to provide the proper 300 foot fence distance for the adult softball fields, we would have to eliminate one of the existing fields. The master plan illustration earmarks the vacated ballfield space to accommodate addition parking areas, improvements to the roadway circulation and create storm water ponds. The first phase of Round Lake Park plan for renovation (Playground/Splash Pad, Picnic Pavilion and Ice/Hockey Rinks) was done in 2012 and the second phase that impacts the softball fields is currently scheduled for 2016. Award Bid for Riley Lake Park Improvements June 18, 2013 Page 3  Riley Park Field – Result is the Conversion of Youth Baseball to Adult Softball With the anticipated loss of use of the four softball fields at Round Lake Park during the 2016-17 construction season there is an immediate need to find fields suitable for adult softball leagues. The staff has had ongoing conversations with the various youth associations about this situation and to determine if they now have enough proper sized fields for their players. During our 2011 - 2012 discussions with the EP Baseball Association representatives it was determined that the two youth baseball fields at Riley Lake Park could be converted to adult softball fields. They felt that with the addition of the other baseball fields they are able to relocate the youth teams from Riley Park to other locations within the city. However to accommodate adult softball at this location the fields will need to be enlarged from their current 250 foot fence distance to a 300 foot fence distance. Lighting of the fields is also needed to enable the fields to be used from late April to early October. Each field would be scheduled for four games per night, usually on the hour starting at 6:00 PM. and finishing by 10:30 PM. The goal is to have the renovated fields at Riley Lake Park be fully playable in 2015, a year ahead of the anticipated Phase II Renovation Project for Round Lake Park. Riley Project Funding The funding for this park project comes from the 2013 Capital Improvement Program (Park Improvement Funds or commonly known as cash park fees). For the past 15+ years the players that have been participating in our adult softball leagues have been paying a “Field Use Fee” as a small part of their team registration fees. Their average contribution has been between $25,000 and $30,000 annually. The funds are placed in the Park Improvement Fund and have helped offset any special field improvements to the adult league fields such as fencing, lighting and improved player’s bench areas. We will be using these fees to supplement the CIP budget to cover the project costs for the field improvements. Attachments HTPO Letter Bid Summary Sheet Professional Services Agreement CITY COUNCIL AGENDA SECTION: Report of Parks and Recreation Director DATE: June 18, 2013 DEPARTMENT/DIVISION: Stuart Fox, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Professional Services Agreement for the Riley Lake Park Improvements Project ITEM NO.: XIV.D.2. Motion Move to: Approve Professional Services Agreement with HTPO for the Riley Lake Park Improvements Project for construction administration services at a cost not to exceed $53,500. Synopsis Laurie Johnson of Hansen, Thorp, Pellinen and Olson Inc. has provided a Scope of Services proposal that addresses the City’s request for construction administration, staking and surveying services related to the Rice Marsh Lake - Trail Extension Project. Their proposal for the project estimate work with a not to exceed cost of $53,500. Background This project is the reconstruction of two ballfields at Riley Lake Park including grading, lighting of the fields, tennis courts, volleyball courts and basketball court as well as upgrading of the irrigation system. In addition the project will include new ADA trail connections to the ballfields and new spectator seating areas. Recommendation The proposal from HTPO is in line with our estimate and staff recommends approval of this contract. Attachment Standard Agreement for Professional Services Scope of Service Proposal Rev. 3-29-12 1 Standard Agreement for Professional Services This Agreement is made on the 18th day of June, 2013, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Hansen, Thorp, Pellinen, Olson, Inc., a Minnesota (hereinafter "Consultant") whose business address is 7510 Market Place Drive, Eden Prairie, MN 55344. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for the Riley Lake Park Improvement Project hereinafter referred to as the "Work". The City and Consultant agree as follows: 1. Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit “A” (Construction Administration, Construction Observation, Construction Staking, Construction Record Drawings and Reimbursables related to the Project) in connection with the Work. The terms of this Agreement shall take precedence over any provisions of the Consultants proposal and/or general conditions including proposals and/or general conditions. If the Consultants proposal is attached as the Exhibit A, Scope of Work, City reserves the right to reject any general conditions in such proposal. 2. Term. The term of this Agreement shall be from June 18, 2013 through Project Completion the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3. Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $53,500 for the services as described in Exhibit A. A. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. B. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. C. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. Rev. 3-29-12 2 4. City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: A. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. B. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. C. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. D. Owner's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5. Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: A. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. B. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services performed prior to receipt of written notice from the City of such suspension, all as shown on Exhibit A. C. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described in Section 3B, and for other items when authorized in writing by the City. D. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.” Rev. 3-29-12 3 6. Project Manager and Staffing. The Consultant has designated Laurie Johnson and other Consultant Staff to serve on the Project. They shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace these designated staff from the Project without the approval of the City. 7. Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8. Audit Disclosure. Any reports, information, data, etc. given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Contract. The Consultant shall at all times abide by Minn. Stat. 13.01 et seq., the Minnesota Government Data Practices Act, to the extent the Act is applicable to data and documents in the possession of the Consultant. 9. Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the work identified in Paragraph 1. 10. Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. Rev. 3-29-12 4 11. Independent Consultant. At all times and for all purposes herein, the Consultant is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Consultant an employee of the City. 12. Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 13. Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 14. Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 15. Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 16. Entire Agreement. The entire agreement of the parties is contained herein. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 17. Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules and regulations pertaining to the provisions of services to be provided. The Consultant and City, together with their respective agents and employees, agree to abide by the provisions of the Minnesota Data Practices Act, Minnesota Statutes Section 13, as amended, and Minnesota Rules promulgated pursuant to Chapter 13. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. 19. Indemnification. Consultant agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, to the extent attributable to a negligent or otherwise wrongful act or omission (including without limitation professional errors or omissions) of the Consultant, its agents, employees, or subcontractors in the performance of the services provided by this Agreement and against all losses by reason of the failure of said Consultant Rev. 3-29-12 5 fully to perform, in any respect, all obligations under this Agreement. Consultant further agrees to indemnity the City for defense costs incurred in defending any claims, unless the City is determined to be at fault. 20. Insurance. A. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims for bodily injury or death, or for damage to property, including loss of use, which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. The policy(ies) shall name the City as an additional insured for the services provided under this Agreement and shall provide that the Consultant's coverage shall be primary and noncontributory in the event of a loss. B. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability on this Project: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Comprehensive General Liability $1,500,000 property damage and bodily injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles. Umbrella or Excess Liability $1,000,000 C. The Comprehensive General/Commercial General Liability policy(ies) shall be equivalent in coverage to ISO form CG 0001, and shall include the following: a. Premises and Operations coverage with no explosions, collapse, or underground damage exclusion (XCU). b. Products and Completed Operations coverage. Consultant agrees to maintain this coverage for a minimum of two (2) years following completion of its work. Said coverage shall apply to bodily injury and property damage arising out of the products-completed operations hazard. c. Personal injury with Employment Exclusion (if any) deleted. Rev. 3-29-12 6 d. Broad Form CG0001 0196 Contractual Liability coverage, or its equivalent. e. Broad Form Property Damage coverage, including completed operations, or its equivalent. f. Additional Insured Endorsement(s), naming the “City of Eden Prairie” as an Additional Insured, on ISO form CG 20 10 07 04 or such other endorsement form as is approved by the City. g. If the Work to be performed is on an attached community, there shall be no exclusion for attached or condominium projects. h. “Stop gap” coverage for work in those states where Workers’ Compensation insurance is provided through a state fund if Employer’s liability coverage is not available. i. Severability of Insureds provision. D. Professional Liability Insurance. The Consultant agrees to provide to the City a certificate evidencing that they have in effect, with an insurance company in good standing and authorized to do business in Minnesota, a professional liability insurance policy. Said policy shall insure payment of damage for legal liability arising out of the performance of professional services for the City. Said policy shall provide an aggregate limit of $2,000,000. Said policy shall not name the City as an insured. E. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. In addition to the requirements stated above, the following applies to the insurance policies required under this Paragraph: a. All policies, except the Professional Liability Insurance policy, shall be written on an “occurrence” form (“claims made” and “modified occurrence” forms are not acceptable); b. All policies, except the Professional Liability Insurance policy, shall be apply on a “per project” basis; c. All policies, except the Professional Liability Insurance and Worker’s Compensation Policies, shall contain a waiver of subrogation naming “the City of Eden Prairie”; d. All policies, except the Professional Liability Insurance and Worker’s Compensation Policies, shall name “the City of Eden Prairie” as an additional insured; e. All policies, except the Professional Liability Insurance and Worker’s Compensation Policies, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement; and f. All polices shall contain a provision that coverages afforded there under shall not be canceled or non-renewed, nor shall coverage limits be reduced by endorsement, without thirty (30) days prior written notice to the City. Rev. 3-29-12 7 A copy of the Consultant’s Certificate of Insurance which evidences the compliance with this Paragraph 20, must be filed with City prior to the start of Consultant’s Work. Upon request a copy of the Consultant’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City’s right to enforce the terms of Consultant’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. F. Effect of Consultant’s Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: a. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or b. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 21. Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement (“Project”) does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. Rev. 3-29-12 8 22. Dispute Resolution/Mediation. Each dispute, claim or controversy arising from or related to this Service Agreement or the relationships which result from this Agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a Mediated Settlement Agreement, which Agreement shall be enforceable as a settlement in any court having jurisdiction thereof. 23. Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24. Conflicts. No salaried officer or employee of the City and no member of the Board of the City shall have a financial interest, direct or indirect, in this Contract. The violation of this provision renders the Contract void. Any federal regulations and applicable state statutes shall not be violated. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 26. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________ ___ _____ Mayor ______________________________ _____ City Manager FIRM NAME By: Its: Rev. 3-29-12 9 EXHIBIT A SCOPE OF SERVICES Construction Administration: $12,100 Communications/coordination, Preconstruction Meeting, Shop Drawings, Pay Requests, Revisions/Change Orders, Final Paperwork and Supervision. Construction Observation: $23,800 Field Supervision Construction Staking: $13,600 Removals, Silt Fence, Rough Grading, Storm Sewer, Light Pole Locations, Field Layouts, Office Work and Field supervision Construction Record Drawings/As-Builts: $2,500 Field verify Storm Sewer, Ballfields, Draft Documents, Inspector Review Reimbursables: $1,500 CITY COUNCIL AGENDA SECTION Director of Public Works Report DATE: June 18, 2013 DEPARTMENT/DIVISION: Rod Rue Public Works / Engineering ITEM DESCRIPTION: I.C. 13-5844 Order Feasibility Report for Street and Utility Improvements on Eden Prairie Road from Approximately Frederick Place to CSAH 61 (Flying Cloud Drive) ITEM NO.: XIV.E.1. Requested Action Move to: Adopt resolution authorizing the preparation of a feasibility report for street and utility improvements to serve the area adjacent to Eden Prairie Road from approximately Frederick Place to CSAH 61 (Flying Cloud Drive). Synopsis Due to recent discussions with area residents and the City Council regarding the Eden Prairie Road improvements south of Riley Creek (I.C. 01-5537), there has been interest in pursuing the next phase of the project---an improved Eden Prairie Road connection to CSAH No. 61 (Flying Cloud Drive). A feasibility study will provide further analysis and engineering to determine the scope of the project, the estimated project costs, and an assessment methodology. In addition, with Hennepin County’s scheduled project to reconstruct CSAH No. 61 (Flying Cloud Drive) within the next couple years, we will be able to coordinate the Eden Prairie Road connection project with the proposed improvements on CSAH No. 61. Since the action to order this feasibility study for these improvements does not include a petition, authorization of the feasibility study would be by Council initiative and will require at least four affirmative votes to advance the project through the entire process. Background Information A feasibility report for I.C. 01-5537 was recently prepared and presented to residents and the City Council for the area adjacent to Eden Prairie Road, south of Riley Creek, and north of the proposed Eden Prairie Road connection to CSAH No. 61. With the City Council action on November 20, 2012, the construction plans and specifications are currently being prepared with an anticipated construction start in the fall of 2013. However, we are working on modifications to the Eden Prairie Road South of Riley Creek Feasibility Report (I.C. 01-5537) to address concerns regarding the assessment methodology and will be presenting recommended changes to the Feasibility Report at a future public hearing. With the recent developments of The Ridge at Riley Creek, The Meadows at Riley Creek, Eden Prairie Woods, as well as recent subdivision applications, there is substantial residential development occurring in the area. With the preparation of a feasibility report for the Eden Prairie Road connection to CSAH No. 61, we will provide a more thorough analysis of the entire Eden Prairie Road corridor and its proposed financing. These proposed improvements will provide city utilities for the remaining un-developed parcels, as well as improved street access to the entire area. We will be bringing a professional services agreement from SEH, Inc. to a future city council meeting for approval. This agreement will define the scope of services to provide assistance in the preparation of the feasibility report. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2013- RESOLUTION ORDERING FEASIBILITY REPORT FOR EDEN PRAIRIE ROAD CONNECTION TO CSAH NO. 61 (FLYING CLOUD DRIVE) WHEREAS, it is proposed to make the following improvements: I.C. 13-5844: Street and utility improve ments on Eden Prairie Road f rom approximately Frederick Place to CSAH 61 (Flyi ng Cloud Dr ive) including sanitary sewer, watermain, storm sewer, curb and gutter and streets to serve the area south of Eden Pr airie Woods and Reeder Ridge to CSAH 61 (Flying Cloud Drive) and assess the benefited properties for all or a porti on of the cost of the improvements, pursuant to Minnesota State Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL: That the pr oposed improvements be re ferred to the City Engineer for study wit h the assistance of SEH, Inc., and th at a feasibility report shall be prepared and presented to the City Council with all convenient speed advising the council in a preliminary way as to the scope, cost assessment and feasibility of the proposed improvements. ADOPTED by the Eden Prairie City Council on June 18, 2013. ________________________ Nancy Tyra-Lukens, Mayor ATTEST: SEAL _________________________ Kathleen Porta, City Clerk CITY COUNCIL AGENDA SECTION: Fire Chief Report DATE: June 18, 2013 DEPARTMENT/DIVISION: George Esbensen Fire Department ITEM DESCRIPTION: Eden Prairie Firefighter Relief Association Bylaw Changes ITEM NO.: XIV.G.1. Requested Action: Move to: Approve the three EPFFRA Bylaw changes as unanimously recommended by the EPFFRA Board of Trustees and approved by the general membership of the EPFRA. Synopsis: 1. The first proposed Bylaw change is designed to positively impact the EPFFRA plan’s long- term liability. The board of trustees’ goal is to incent eligible members to consider the one- time lump sum payment option vs. the monthly defined benefit. Historically, members have not elected the lump sum option. Under Minnesota state statute, the EPFFRA can pay up to the maximum allowable amount of $10,000 per year of service. The board of trustees believes by moving to the maximum allowable per year of service amount, 30% of future eligible members will elect the lump sum. By doing so, this would potentially limit the overall plan’s future liability by removing the automatic increase provision for those members with 15 years of service, as well as the 2/3rds spousal benefit. Please refer to attachment #4 scenario D for the actuarial impact of this proposed change which results in a net reduction of $12,000 in the total accrued liability. The Bylaw wording change is illustrated in Article IX section 3 paragraph 2, an increase in the lump sum Lump Sum Service Pension: A lump sum service pension shall be calculated by multiplying $10,000 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association. 2. The second proposed Bylaw change is a clarification of what will occur when a member is collecting a disability payment and then turns age 50. Currently, the By-laws are silent on the transition. Because the payment does not change, the Board of Trustees is seeking to define that the payment would revert to a normal pension payment. The proposed Bylaw language change is illustrated in Article X Section 4, conversion of a disability pension to a normal service pension Any such disability benefit paid in accordance with this section shall be lieu of all rights to further service pension and survivor’s benefits during the period that it is being paid. A disability benefit shall be considered a normal service pension after age 50 for any member with at least 10 years of active service. 3. The third proposed Bylaw change defines how the EPFFRA will handle qualified domestic relation orders in the event of a divorce of one of our members. The current By-laws do not define what occurs in this situation and as a consequence payout scenarios can be determined by the court vs. the EPFRA By-laws. The Bylaw change defines the circumstances in which payouts will occur and terminate. The Bylaw language change is illustrated in Article XVII Section 1, the addition of guidelines for domestic relations orders. A qualified domestic relations or domestic relations order shall be accepted by the plan administrator if in compliance with state and federal law and these Bylaws … Attached to these Bylaws as exhibit A are Guidelines for terms which must be included in any domestic relations order to be considered consistent with the Bylaws and eligible for approval by the Board. EXHIBIT A GUIDELINES FOR QDRO TERMS Triggering Event Payment to Alternate Payee 1. Retirement of participant Court- assigned fraction in the same form as elected by participant 2. Death of participant before benefits commence Lump sum payment of court-assigned fraction 3. Death of participant after monthly benefits commence Payments stop 4. Death of alternative payee before benefits commence No payment to alternative payee or his or her estate 5. Death of alternative payee after benefits commence Payments stop Attachments  Eden Prairie Firefighter Relief Association Bylaws  EPFFRA Bylaw Meeting Notice  December 2012 EPFFRA Actuarial Valuation  $10,000/year of service Actuarial Assumption Analysis Eden Prairie Firefighter Relief Association 14800 Scenic Heights Road Eden Prairie, Minnesota 55344 Notice of Special Meeting TO Members of the Eden Prairie Firefighter Relief Association RE Special Meeting of the Membership WHEN June 13, 2013 TIME 7:15 PM WHERE Eden Prairie City Hall Council Chambers Notice is hereby given pursuant to Article XVIII of the Eden Prairie Firefighter Relief Association (EPFRA) Bylaws to all members of said Relief Association that a Special Meeting will be held on June 13, 2013 at 7:15 PM for the purpose of amending the bylaws. We will be reviewing and voting on three changes to the bylaws as follows: 1. Article IX section 3 paragraph 2, an increase in the lump sum Lump Sum Service Pension: A lump sum service pension shall be calculated by multiplying $10,000 times each year that the member has been an active firefighter in the Fire Department and member in good standing of the Relief Association. 2. Article X Section 4, conversion of a disability pension to a normal service pension Any such disability benefit paid in accordance with this section shall be lieu of all rights to further service pension and survivor’s benefits during the period that it is being paid. A disability benefit shall be considered a normal service pension after age 50 for any member with at least 10 years of active service. 3. Article XVII Section 1, the addition of guidelines for domestic relations orders A qualified domestic relations or domestic relations order shall be accepted by the plan administrator if in compliance with state and federal law and these Bylaws. … Attached to these Bylaws as exhibit A are Guidelines for terms which must be included in any domestic relations order to be considered consistent with the Bylaws and eligible for approval by the Board. EXHIBIT A GUIDELINES FOR QDRO TERMS Triggering Event Payment to Alternate Payee 1. Retirement of participant Court- assigned fraction in the same form as elected by participant 2. Death of participant before benefits commence Lump sum payment of court-assigned fraction 3. Death of participant after monthly benefits commence Payments stop 4. Death of alternative payee before benefits commence No payment to alternative payee or his or her estate 5. Death of alternative payee after benefits commence Payments stop Further detail as to the proposed changes in the bylaws can be obtained from Tom Wilson by email at tomwilson52@hotmail.com or by calling 952-594-4411. You may also contact Aaron Casper at acasper@edenprairie.org. Respectfully submitted, Tom Wilson, Secretary EPFRA on behalf of the EPFRA Board of Trustees May 30, 2013 Eden Prairie Firefighter Relief Association Actuarial Valuation as of December 31, 2012 Hildi Incorporated 2 Eden Prairie FFRelief Assoc 2013 Report April 2013 Eden Prairie Firefighter Relief Association Hildi Incorporated 3 Contents Section 1: Management Summary ......................................................... 4 Section 2: Funding and Accounting Exhibits ........................................... 8 Section 3: Plan Assets ......................................................................... 15 Section 4: Other Information ................................................................. 17 Eden Prairie Firefighter Relief Association Hildi Incorporated 4 Section 1: Management Summary Overview....................................................................................... 5 Summary of Results ..................................................................... 6 Actuarial Certification .................................................................... 7 Eden Prairie Firefighter Relief Association Hildi Incorporated 5 Overview Hildi Incorporated has prepared this report for the Eden Prairie Firefighter Relief Association to:  Present the results of a valuation of the Eden Prairie Firefighter Relief Association as of December 31, 2012;  Provide the plan sponsor with the acceptable range of contributions for 2014. Contributions Important contribution amounts for this year and last year are shown below: 2014 2012 Required Contribution (city and state) $ 829,013 $ 917,378 Estimated Minimum City Contribution $ 527,344 $ 614,761 Changes since the Prior Valuation Plan Changes: The lump sum factor was updated from 100 to 150. Assumption Changes: Mortality projection was changed from 2012 to 2013. The lump sum election assumption was increased to 10%. The plan’s assumptions are summarized later in this report. Eden Prairie Firefighter Relief Association Hildi Incorporated 6 Summary of Results Plan Participant Data December 31, 2012 December 31, 2010 1. Number of Participants a. Active participants 87 96 b. Terminated vested participants 11 11 c. Retirees and beneficiaries 88 73 d. Disabled retirees 3 3 e. Total 189 183 Cash Contributions For 2014 For 2012 2. Required contribution (city and state) $829,013 $917,378 3. Estimated minimum city contribution $527,344 $614,761 Value of Plan Assets December 31, 2012 December 31, 2010 4. Market Value $18,311,510 $16,950,749 5. Actuarial value (for calculating contributions) $18,311,510 $16,950,749 Benefit Liabilities 6. Present value of projected benefits (5.00% interest) $23,335,993 $22,859,681 7. Actuarial accrued liability (5.00% interest for calculating contributions) $20,089,266 $19,282,133 8. Actuarial accrued liability (5.00% interest for GASB 25) $20,089,266 $19,282,133 Funded status – Market value of assets as a % of liabilities 9. Present value of projected benefits (5.00% interest) 78.5% 74.2% 10. Actuarial accrued liability (5.00% interest for calculating contributions) 91.2% 87.9% 11. Actuarial accrued liability (5.00% interest for GASB 25) 91.2% 87.9% . Eden Prairie Firefighter Relief Association Hildi Incorporated 7 Actuarial Certification We have prepared an actuarial valuation of the Eden Prairie Firefighter Relief Association as of December 31, 2012. The primary purpose of this valuation is to determine 2014 contribution requirements for the plan. The results of this valuation reflect the provisions of the plan as proposed to be amended and effective April 19, 2011. This report should not be used for other purposes or relied upon by any other person without prior written consent from Hildi Incorporated. In preparing this valuation, we have relied upon information and data provided to us by the Eden Prairie Firefighter Relief Association and other persons or organizations designated by the Eden Prairie Firefighter Relief Association. An audit of the financial and participant data provided was not performed, but we have checked the data for reasonableness as appropriate based on the purpose of the valuation. We have relied on all the information provided, including plan provisions and asset information, as complete and accurate. All costs, liabilities and other factors under the plan were determined in accordance with generally accepted actuarial principles and procedures. In our opinion, the actuarial assumptions, for funding purposes, are reasonable and represent our best estimate of the anticipated experience under the plan. This report fully and fairly discloses the actuarial position of the plan on an ongoing basis. We certify that this actuarial valuation has been prepared in accordance with Minnesota Statutes 356.20 - .23, 69.773 and the most recent standards adopted by the Legislative Commission on Pensions and Retirement. The results prepared for financial disclosures have been prepared in accordance with the requirements of Governmental Accounting Standards Board Statement No. 25. We are available to answer any questions on the material contained in the report, or to provide explanations or further details as may be appropriate. The undersigned credentialed actuaries meet the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion contained in this report. _____________________________________ Anthony L. Urdahl, FSA, EA _____________________________________ Catherine A. Erpelding, ASA, EA Hildi Incorporated 11800 Singletree Lane, Suite 305 Minneapolis, MN 55344 P 952.934.5554 Eden Prairie Firefighter Relief Association Hildi Incorporated 8 Section 2: Funding and Accounting Exhibits Development of City Contribution ................................................ 9 Changes in Unfunded Actuarial Accrued Liability ........................ 10 Amortization Bases ..................................................................... 11 Average Available Financing ...................................................... 12 GASB 25 Accounting Information ............................................... 13 Projected Benefit Payments and Participant Counts ................... 14 Eden Prairie Firefighter Relief Association Hildi Incorporated 9 Development of City Contribution Plan liabilities and normal cost shown below are based on the plan’s funding method. December 31, 2012 December 31, 2010 1. Funding Interest Rate 5.00% 5.00% Present Value of Benefits 2. Total $ 23,335,993 $ 22,859,681 Actuarial Accrued Liability and Normal Cost 3. Active members $ 4,862,404 $6,019,157 4. Vested terminated members 1,259,913 1,297,720 5. Retired members 13,054,515 11,311,295 6. Disabled members 299,126 306,120 7. Spouses receiving benefits 613,308 347,841 8. Total actuarial accrued liability (3. + 4. + 5. + 6. + 7.) 20,089,266 19,282,133 9. Normal Cost 471,918 534,071 Actuarially Determined Contribution For 2014 For 2012 10. Actuarial accrued liability $20,089,266 $19,282,133 11. Market value of assets 18,311,510 16,950,749 12. Unfunded actuarial accrued liability (10. – 11.) 1,777,756 2,331,384 13. Credit for surplus (10% of 12.) Not applicable Not applicable 14. Normal cost 471,918 534,071 15. Administrative expenses (prior year x 1.035) 25,017 27,239 16. Amortization of UAAL 292,601 312,383 17. Interest at 5% to year end 39,477 43,685 18. Required contribution (13. + 14. + 15. + 16. + 17.) 829,013 917,378 19. Estimated State aid 301,669 302,617 Estimated City Contribution (18. - 19., not less than 0) $527,344 $614,761 Eden Prairie Firefighter Relief Association Hildi Incorporated 10 Changes in Unfunded Actuarial Accrued Liability a. Actuarial accrued liability as of December 31, 2010 $ 19,282,133 b. Normal cost for 2011 534,071 c. Benefit payments during 2011 (890,856) d. Interest on a. – c. to January 01, 2012 968,810 e. Expected actuarial accrued liability as of January 01, 2012 before changes 19,894,158 f. Normal cost for 2012 534,071 g. Benefit payments during 2012 (967,269) h. Interest on e. – g. to December 31, 2012 997,525 i. Expected actuarial accrued liability as of December 31, 2012 before changes 20,458,485 j. Assumption changes 55,869 k. Method changes 0 l. Plan changes (101,700) m. Expected actuarial accrued liability as of December 31, 2012 after changes 20,412,654 20,089,266 $ (323,388) a. Asset value as of December 31, 2010 $ 16,950,749 b. Contributions during 2011 1,116,805 c. Benefit payments during 2011 (890,856) d. Administrative expenses during 2011 (29,532) e. Interest on a. – c. to January 01, 2012 848,817 f. Expected asset value as of January 01, 2012 17,995,983 g. Contributions during 2012 917,378 h. Benefit payments during 2012 (967,269) i. Administrative expenses during 2012 (24,171) j. Interest on f. – h. to December 31, 2012 894,084 k. Expected asset value as of December 31, 2012 18,816,005 18,311,510 $ 504,495 $ 2,331,384 1,642,480 a. Due to changes in assumptions & methods 55,869 b. Due to changes in plan provisions (101,700) c. Due to investment (gains)/losses 504,495 d. Due to liability (gains)/losses (323,388) $ 1,777,756 4. Expected asset value Actuarial Accrued Liability (AAL) Gain or Loss 1. Expected actuarial accrued liability 2. Actual actuarial accrued liability as of December 31, 2012 3. (Gain) or loss due to plan experience (2. – 1.m.) Asset Gain or Loss 10. Actual unfunded actuarial accrued liability as of December 31, 2012 5. Actual asset value as of December 31, 2012 6. (Gain) or loss due to asset experience ( 4.k. – 5.) Unfunded Actuarial Accrued Liability 7. Unfunded actuarial accrued liability as of December 31, 2010 8. Expected unfunded actuarial accrued liability as of December 31, 2012 9. Changes Eden Prairie Firefighter Relief Association Hildi Incorporated 11 Amortization Bases Initial Amount Date Established Outstanding Amount Amortization Years Remaining Amortization Amount 1. UAL at 12/31/10 $2,331,384 12/31/2010 $1,897,943 7 $312,383 2. Plan Change ($101,700) 12/31/2012 ($101,700) 20 ($7,772) 3. Assumption Change $55,869 12/31/2012 $55,869 20 $4,270 4. Actuarial Gain1 ($74,356) 12/31/2012 ($74,356) 10 ($9,171) 5. Total (before adjustment) $1,777,756 6.8 $299,710 6. Adjusted Single Base 12/31/2012 $1,777,756 7 $292,601 1Limited to the unfunded accrued liability prior to assumption and plan changes. Eden Prairie Firefighter Relief Association Hildi Incorporated 12 Average Available Financing Year State Aid City Contribution Credit for Surplus Total Active Members Average Financing 2010 292,384 1,143,942 0 1,436,326 96 14,962 2011 286,728 830,077 0 1,116,805 96 (est.) 11,633 2012 291,468 625,910 0 917,378 87 10,545 Average available financing for 2013 12,380 Minimum required for $56.00 monthly benefit rate per Minnesota statute 424A.02 Subd. 3 $4,536 Eden Prairie Firefighter Relief Association Hildi Incorporated 13 Accounting Information – GASB 25 Funded Status and Funding Progress Under the Entry Age Normal (Level Dollar) Funding Method December 31, 2012 December 31, 2010 1. Actuarial accrued liability a. Active employees (87) $ 4,862,404 $ 6,019,157 b. Vested terminated employees (11) 1,259,913 1,297,720 c. Retirees and beneficiaries (91) 13,966,949 11,965,256 d. Total (189) 20,089,266 19,282,133 2. Net assets available for benefits (market value) 18,311,510 16,950,749 3. Unfunded actuarial accrued liability (1. – 2.) 1,777,756 2,331,384 4. Funded ratio (2. / 1.) 91.2% 87.9% 5. Assumed rate of interest 5.00% 5.00% 6. Average assumed retirement age Age 50 Age 50 7. Mortality table RP-2000 Blue Collar Projected to 2013 RP-2000 Blue Collar Projected to 2011 Eden Prairie Firefighter Relief Association Hildi Incorporated 14 Projected Benefit Payments and Participant Counts Current Emerging Current Emerging Year Actives Retirees Inactives Total Retirees Inactives Total 2013 87.0 102.0 - 189.0 1,025,638 26,372 1,052,010 2014 82.4 101.5 5.0 188.8 1,017,132 17,283 1,034,416 2015 79.3 100.8 8.6 188.6 1,025,511 109,380 1,134,891 2016 73.5 100.2 14.5 188.2 1,015,977 103,007 1,118,984 2017 68.3 99.5 19.9 187.6 1,006,020 172,465 1,178,485 2018 61.5 98.7 26.7 186.9 1,007,660 248,623 1,256,283 2019 54.1 97.9 34.3 186.3 1,022,088 261,913 1,284,001 2020 48.8 97.1 40.1 186.1 1,016,226 262,057 1,278,283 2021 45.8 96.3 43.6 185.7 1,003,827 354,955 1,358,782 2022 39.2 95.4 50.4 185.0 997,285 373,895 1,371,180 2023 34.7 94.4 55.1 184.3 989,783 370,610 1,360,394 2024 32.3 93.3 58.3 183.9 974,550 415,767 1,390,317 2025 29.1 92.2 61.5 182.8 958,214 467,216 1,425,430 2026 25.3 90.9 64.6 180.8 940,703 513,659 1,454,362 2027 21.7 89.6 67.6 178.9 921,967 535,315 1,457,282 2028 18.3 88.1 70.3 176.6 901,986 531,603 1,433,589 2029 16.5 86.5 71.8 174.8 880,749 545,701 1,426,449 2030 15.0 84.8 72.2 171.9 858,282 616,091 1,474,372 2031 12.2 82.9 73.9 169.0 834,621 611,997 1,446,617 2032 10.9 80.9 73.6 165.4 809,803 625,615 1,435,418 2033 9.7 78.8 72.6 161.1 783,890 709,920 1,493,810 2034 6.9 76.6 73.0 156.4 756,912 677,223 1,434,135 2035 5.8 74.2 73.2 153.3 728,909 665,402 1,394,311 2036 5.8 71.8 71.0 148.5 699,946 714,658 1,414,604 2037 4.5 69.2 70.0 143.6 670,059 761,075 1,431,133 2038 2.5 66.5 68.5 137.5 639,281 753,462 1,392,743 2039 1.4 63.7 68.4 133.6 607,665 749,143 1,356,808 2040 0.9 60.9 67.0 128.8 575,299 742,107 1,317,405 2041 0.6 57.9 66.0 124.5 542,288 727,230 1,269,518 2042 0.6 54.9 65.6 121.1 508,760 731,973 1,240,733 2043 0.4 51.8 64.5 116.6 474,877 729,416 1,204,293 2044 0.2 48.6 63.1 111.9 440,806 713,888 1,154,695 2045 0.2 45.4 62.5 108.1 406,734 717,335 1,124,068 2046 - 42.2 61.0 103.2 372,911 699,380 1,072,291 2047 - 38.9 60.2 99.1 339,588 687,944 1,027,532 Based only on 12/31/2012 Population Liability = $20,089,266 Expected Benefits PaymentsProjected Participant Counts Eden Prairie Firefighter Relief Association Hildi Incorporated 15 Section 3: Plan Assets Summary of Assets .................................................................... 16 Eden Prairie Firefighter Relief Association Hildi Incorporated 16 Summary of Assets Asset Reconciliation December 31, 2012 December 31, 2010 1. Market Value on prior December 31 $ 16,722,590 $ 14,438,452 2. Contributions for the prior plan year a. State contributions 291,468 292,384 b. Municipal contributions 625,910 1,143,942 c. Fire Dept/Volunteer contributions 0 0 d. Total contributions 917,378 1,436,326 3. Benefits paid during the prior plan year (967,269) (836,752) 4. Expenses (non-investment) paid from plan assets (24,171) (26,318) 5. Return on Plan assets for prior plan year 1,662,982 1,939,041 6. Market Value on current December 31 (1. + 2.d. + 3. + 4. + 5.) $ 18,311,510 $ 16,950,749 7. Estimated return during prior year 10.0% 12.8% Inventory of Trust Assets-Market Value Cash and cash equivalents 1. Cash and sweep balances $ 794,585 2. Total 794,585 Investment Assets 3. Stocks, options and ETFs 4,917,842 4. Fixed Income Securities 6,597,290 5. Mutual Funds 5,051,814 6. Other Assets 949,979 10. Total $ 17,516,925 Other 11. Accrued interest receivable 0 12. Prepaid expense 0 13. Accounts payable 0 14. Total 0 Net Assets held in trust for pension benefits $ 18,311,510 Eden Prairie Firefighter Relief Association Hildi Incorporated 17 Section 4: Other Information Plan Participants ......................................................................... 18 Actuarial Methods and Procedures ............................................ 23 Assumptions ............................................................................... 24 Summary of Plan Provisions ....................................................... 25 Eden Prairie Firefighter Relief Association Hildi Incorporated 18 Plan Participants Statistics for Active and Inactive Participants Plan Year Beginning December 31, 2012 December 31, 2010 1. Number of participants in valuation a. Active Participants i. Vested participants 17 20 ii. Non-vested participants 70 76 iii. Total active participants 87 96 b. Terminated participants with a vested benefit 11 11 c. Participants & beneficiaries receiving benefits 88 73 d. Disabled participants receiving benefits 3 3 e. Total participants in the valuation 189 183 2. Active Participant Statistics a. Average age 37.4 38.6 b. Average years of vesting service 6.7 7.1 3. Inactive Participant Statistics Terminated participants with a vested benefit a. Average Age 45.1 45.3 b. Total annual deferred benefits $ 94,560 $ 96,288 c. Average annual benefits $ 8,596 $ 8,753 Participants receiving benefits d. Average Age 61.4 61.3 e. Total annual benefits being paid $ 1,009,296 $ 862,272 f. Average annual benefits being paid $ 11,091 $ 11,346 Eden Prairie Firefighter Relief Association Hildi Incorporated 19 Plan Participants continued Active Participants Age/Service Grid Years of Service Attained Age Under 1 1 to 4 5 to 9 10 to 14 15 to 19 20 to 24 25 to 29 30 to 34 35 to 39 40 & up Total Under 25 3 3 0 0 0 0 0 0 0 0 6 25 to 29 1 9 3 0 0 0 0 0 0 0 13 30 to 34 1 6 6 2 0 0 0 0 0 0 15 35 to 39 1 4 10 2 0 0 0 0 0 0 17 40 to 44 0 3 10 3 2 0 0 0 0 0 18 45 to 49 0 0 5 3 1 3 0 0 0 0 12 50 to 54 0 0 5 1 0 0 0 0 0 0 6 55 to 59 0 0 0 0 0 0 0 0 0 0 0 60 to 64 0 0 0 0 0 0 0 0 0 0 0 65 to 69 0 0 0 0 0 0 0 0 0 0 0 70 & up 0 0 0 0 0 0 0 0 0 0 0 Total 6 25 39 11 3 3 0 0 0 0 87 Eden Prairie Firefighter Relief Association Hildi Incorporated 20 Plan Participants continued Summary of Changes in the Participant Group Inactive Participants Active Participants With Deferred Benefits Retirees Receiving Benefits* Beneficiaries Receiving Benefits Total Participants at Prior Valuation Date (12/31/2010) 96 11 70 6 183 Retirements (11) (4) 15 0 0 Deaths 0 0 (3) 0 (3) Non-Vested Terminations (8) 0 0 0 (8) Vested Terminations (4) 4 0 0 0 Resume Work 0 0 0 0 0 Payment to Beneficiary Begins 0 0 0 3 3 New Participants During the Year 14 0 0 0 14 Data Corrections 0 0 0 0 0 Participants at Current Valuation Date (12/31/2012) 87 11 82 9 189 *Includes 3 disabled participants. Eden Prairie Firefighter Relief Association Hildi Incorporated 21 Plan Participants continued Projected Benefits for Active Participants Name Entry Date Years of Service Estimated Projected Benefit (at Later of Age 50 or 10 Years of Service) Adie, John 9/8/2010 2.32 1,443$ Albers, Jason 9/5/2007 5.33 934$ Anderson, Erik 9/5/2007 5.33 1,533$ Anderson, Justin 9/10/2008 4.31 1,321$ Berkbigier, Rik 1/5/2006 6.99 560$ Beumer, William 8/24/2004 8.36 1,113$ Branham, Stephen 9/8/2010 2.32 1,509$ Buchanan, Kurt 5/19/2005 7.62 560$ Carrane, Jeff 8/22/2002 10.37 1,694$ Casper, Aaron 10/18/2006 6.21 788$ Christianson, Blake 9/5/2012 0.32 1,622$ Chwiaklowski, Shea 9/5/2012 0.32 822$ Cutting, Andrew 9/8/2010 2.32 879$ Dahlke, Travis 9/5/2007 5.33 1,542$ Dezenski, Jeffery 5/19/2005 7.62 560$ Dixon, Kathleen 9/5/2007 5.33 1,363$ Dostal, Daniel 5/19/2005 7.62 560$ Eggert, Jeffery 5/19/2005 7.62 755$ Fischer, Thomas 9/5/2007 5.33 560$ Fullerton, Allison 9/5/2012 0.32 1,469$ Galuska, Todd 9/8/2010 2.32 1,148$ Gandrud, David 9/10/2008 4.31 560$ Gschwendtner, John 9/8/2010 2.32 560$ Hamilton, Andrew 5/19/2005 7.62 1,378$ Hanink, Kelly 9/5/2007 5.33 725$ Hansen, Ronald 9/11/1997 15.32 1,038$ Harer, Colin 9/7/2011 1.32 1,162$ Harrison, Duane 9/12/1991 21.32 1,292$ Hayden, Douglas 9/10/2008 4.31 1,608$ Hayes, Eric 9/7/2011 1.32 916$ Herrig, Jeff 1/5/2006 6.99 1,131$ Hill, Mari 9/10/2008 4.31 1,612$ Hobbs, William 9/5/2012 0.32 1,785$ Hoehn, Jeremy 8/21/2003 9.37 1,017$ Hoeschen, Cassey 8/22/2002 10.37 1,371$ Howell, Dan 9/7/2011 1.32 1,409$ Irmiter, Jess 8/21/2003 9.37 1,201$ Jacobs, Travis 9/10/2008 4.31 1,493$ Jensen, Don 1/5/2006 6.99 560$ Johnson, Justin 9/8/2010 2.32 1,618$ Johnson, Scott 1/14/1988 24.98 1,660$ Jones, Philip 8/22/2002 10.37 870$ Eden Prairie Firefighter Relief Association Hildi Incorporated 22 Plan Participants continued Projected Benefits for Active Participants continued Name Entry Date Years of Service Estimated Projected Benefit (at Later of Age 50 or 10 Years of Service) Kalkbrenner, Peter 8/23/1999 13.37 749$ Kinzel, Gregory 1/5/2006 6.99 560$ Laursen, Anthony 1/5/2006 6.99 1,386$ Lowe, William 9/5/2007 5.33 915$ Luger, Michael 8/21/2003 9.37 797$ Lynch, Michael 8/24/2004 8.36 1,459$ Maier, Nathan 9/10/2008 4.31 1,167$ Marchand-Tauer, Anne 9/5/2007 5.33 560$ Maynard, Patrick 8/21/2003 9.37 1,034$ Mead, Nathan 9/8/2010 2.32 864$ Meiners, Eric 8/27/2001 11.35 841$ Meuwissen, Jessica 9/10/2008 4.31 1,355$ Narris, Natalie 9/5/2012 0.32 1,187$ O'Connell, Jay 9/14/1995 17.31 1,305$ Parker, Ward 8/23/1999 13.37 993$ Puchalski, Keith 1/5/2006 6.99 921$ Quinn, Ryan 8/21/2003 9.37 1,115$ Richardson, Christopher 9/8/2010 2.32 1,430$ Russell, Kathrine 9/5/2007 5.33 961$ Salo, Mark 9/5/2007 5.33 697$ Savat, Jake 9/7/2011 1.32 1,384$ Schram, Justin 9/7/2011 1.32 1,519$ Schulze, Carter 9/5/2012 0.32 897$ Shetrit, Kfir 9/7/2011 1.32 844$ Skeie, Phillip 1/5/2006 6.99 796$ Stein, Mike 8/24/1998 14.36 1,177$ Svoboda, Anthony 9/7/2011 1.32 1,733$ Tessmann, Steven 8/24/2004 8.36 834$ Thompson, Rick 8/30/2001 11.35 1,120$ Toewe, Glenn 9/11/1997 15.32 1,279$ Torrey, Derek 9/5/2007 5.33 900$ Tostenson, Michelle 9/7/2011 1.32 572$ Trutwin, Joshua 9/10/2008 4.31 954$ Tuntland, Brock 9/5/2007 5.33 1,208$ VandenBerghe, Mark 1/14/1988 24.98 1,475$ Vernoia, Frank 9/5/2007 5.33 560$ Welter, Paul 9/5/2007 5.33 971$ Welter, Ray 8/24/1998 14.36 1,497$ Wheeler, Jacob 9/8/2010 2.32 1,454$ White, Rebecca 8/21/2003 9.37 1,110$ White, Shaun 8/29/2002 10.35 1,497$ Wienholz, Brian 8/24/2004 8.36 943$ Wolfgram, John 8/27/2001 11.35 735$ Wuttke, Travis 9/5/2007 5.33 1,351$ Zafft, Will 10/18/2006 6.21 1,474$ Eden Prairie Firefighter Relief Association Hildi Incorporated 23 Actuarial Methods and Procedures Actuarial Methods Actuarial Assets: The actuarial asset value is determined as the market value of assets not including accrued contributions. Actuarial Cost Method: Entry Age Normal. Valuation Date: December 31. Changes Since Prior Valuation: None. Actuarial Valuation Procedures Financial and census data: We used financial data submitted by the Eden Prairie Firefighter Relief Association without further audit and participant data as supplied by the plan sponsor. This information would customarily not be verified by a plan’s actuary. We have reviewed the information for internal consistency and we have no reason to doubt its substantial accuracy. Benefits not included in liabilities: No actuarial accrued liability is held for non-vested, inactive participants who have a break in service, or for non-vested participants who have quit or been terminated, even if a break in service had not occurred as of the valuation date. Eden Prairie Firefighter Relief Association Hildi Incorporated 24 Assumptions The following assumptions were used in valuing the liabilities and benefits under the plan. Investment Return 5.00% for funding purposes 5.00% for accounting disclosures Salary Increases N/A Other Assumptions Mortality RP-2000 Combined Blue Collar table projected to 2013 with Scale AA for participants and RP-2000 Combined Healthy table projected to 2013 with Scale AA for spouses. Disability Sample rates below: Age Rate as % 20 0.08% 30 0.08% 40 0.20% 50 0.49% 55 0.89% Withdrawal 12% withdrawal assumed at age 20, decreasing 0.48% each year until 0% at age 45, with no withdrawal after age 45. Retirement Age Later of age 50 and 10 years of service Form of Payment 90% elect single life annuity for single actives and 66 2/3% joint and survivor annuity for married actives based on percent married assumption. 10% are assumed to elect a lump sum payment in lieu of a monthly annuity. 25% of active disabilities are assumed to be in the line of duty or fire-service related. Percent Married 85% Age Difference Husbands are 3 years older than their wives Changes from prior year  The projection on the mortality was changed from 2011 to 2013.  The lump sum rate increased from 0% to 10% with the increase in the lump sum benefit. Eden Prairie Firefighter Relief Association Hildi Incorporated 25 Summary of Plan Provisions Following is a summary of the major plan provisions used to determine the plan’s financial position. It should not be used in determining plan benefits. Plan Name Eden Prairie Firefighter Relief Association Plan Year Calendar year Eligible Employees All volunteer firefighters upon activation in the Eden Prairie Fire Department and approved by the Board of Trustees. Members must be at least 18 years of age. Participation Immediate entry in the plan if an Eligible Employee Service Active performance or supervision of fire suppression or prevention duties by meeting all of the rules and regulations of the fire department during such service. Vesting Schedule Employees who have completed 10 years of service are 100% vested in their benefit. Normal Form of Payment Single life annuity for single participants and 66 2/3% joint and survivor annuity for married participants Optional Form of Payment Lump Sum Benefit Monthly Accrued Benefit $56 x years of Service (up to a maximum of 32 years) Lump Sum Benefit $56 x years of Service (up to a maximum of 32 years) x 150 Entitlement to future benefit increases Retired and deferred vested members who have at least 15 years of Service receive approved increases in the Monthly Accrued Benefit as they become effective. Retired members who elected to receive a lump sum payment will not receive any increases. Normal Retirement Benefit Eligibility: Age 50 with 10 years of Service Benefit: Monthly Accrued Benefit Early Retirement None Deferred Vested Termination Eligibility: 10 years of Vesting Service Benefit: Normal Retirement Benefit payable upon attainment of age 50 Disability Benefit Eligibility: Injury or sickness incurred in the line of duty Benefit: Monthly Accrued Benefit payable during disability Eden Prairie Firefighter Relief Association Hildi Incorporated 26 Summary of Plan Provisions continued Pre-retirement Death Benefit – Annuity Upon death of active or deferred participant: Lump Sum Benefit for each year of active service payable immediately to surviving spouse, children or estate Post-retirement Death Benefit Eligibility: Any current retiree or disabled retiree pension participant who has commenced a monthly retirement benefit and then died Benefit: 66 2/3% of member’s benefit payable until the earlier of death or remarriage of the surviving spouse Forms of Retirement Benefits Life only, 66 2/3% Joint & Survivor or Lump Sum. Changes since Prior Valuation: The lump sum benefit factor changed 100 to 150. . Eden Prairie Firefighter Relief Association Multiplier:Assumed to stay at $56 2013 Lump Sum Study - Using 1/1/2013 Data Expected Asset Return 5.0% Valuation Interest Rate=5.0% Assumed Normal Shortfall Next Years'Expected Asset Accrued Market Shortfall Cost &Amortization Estimated Benefit Year Return Liability Assets (Surplus)Funded %Expenses (Surplus Credit)Interest Contribution Payments Baseline: 10% Assumed to take $150 Lump Sum 2013 5.0%20,089,000 18,312,000 1,777,000 91%497,000 293,000 39,000 829,000 1,052,000 Scenario A: 10% Assumed to take $178 Lump Sum 2013 5.0%20,165,000 18,312,000 1,853,000 91%505,000 305,000 40,000 850,000 1,055,000 Scenario B: 25% Assumed to take $178 Lump Sum 2013 5.0%20,096,000 18,312,000 1,784,000 91%498,000 294,000 40,000 832,000 1,074,000 Scenario C: 30% Assumed to take $178 Lump Sum 2013 5.0%20,072,000 18,312,000 1,760,000 91%496,000 290,000 39,000 825,000 1,080,000 Scenario D: 30% Assumed to take $10,000 per Year of Service Lump Sum 2013 5.0%20,077,000 18,312,000 1,765,000 91%496,000 291,000 39,000 826,000 1,080,000 Funded Status, 1/1 Estimated Contribution (City & State) for Next Year Hildi Incorporated 6/11/2013 Eden Prairie Firefighter Relief Association Multiplier:Assumed to stay at $56 2013 Lump Sum Study - Using 1/1/2013 Data Expected Asset Return 5.0% Valuation Interest Rate=5.0% Assumed Normal Shortfall Next Years'Expected Asset Accrued Market Shortfall Cost &Amortization Estimated Benefit Year Return Liability Assets (Surplus)Funded %Expenses (Surplus Credit)Interest Contribution Payments Current: 10% Assumed to take Lump Sum of $150 x $56 x Service (i.e. $8,400 x Service) 2013 5.0% 20,089,000 18,312,000 1,777,000 91% 497,000 293,000 39,000 829,000 1,052,000 Proposed Change: 30% Assumed to take Lump Sum of $10,000 x Service 2013 5.0% 20,077,000 18,312,000 1,765,000 91% 496,000 291,000 39,000 826,000 1,080,000 Funded Status, 1/1 Estimated Contribution (City & State) for Next Year Hildi Incorporated 6/14/2013