Loading...
HomeMy WebLinkAboutCity Council - 11/15/2022 AGENDA CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, NOVEMBER 15, 2022 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Police Chief Matthew Sackett, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, City Attorney Maggie Neuville, and Recorder Kelsey Engelen Workshop - Heritage Rooms I and II (5:30) I. FRANCHISE FEES II. 2023 COUNCIL CALENDAR/COUNCIL APPOINTMENTS Open Podium - Council Chamber (6:30) II. OPEN PODIUM III. ADJOURNMENT Franchise Fees and Pavement Management City Council Workshop November 15, 2022 Pavement Management Background •580 Lane Miles of Streets •Average age 37 years •Preventative Maintenance ($0.20/square foot) •Crack seal, seal coat •Repair Maintenance ($1.50/square foot) •Mill & overlay, Texas underseal •Major Rehabilitation ($3.00/square foot) •Full depth reclamation, stabilization •Reconstruction ($10.00/square foot) Pavement Management Funding •Municipal State Aid Maintenance Dollars •$500K/Year •General Fund •$500K/Year •Franchise Fees •$3.2M/Year $500,000 $500,000 $3,200,000 Municipal State Aid General Fund Franchise Fees Franchise Fees •Adopted in 2012 for Gas and Electric •Used for Pavement Management •Preferred Alternative to Annual Street Assessments •Avoids litigation, large assessments, negative public hearings •More efficient, equitable, predictable and manageable •110 Cities in Minnesota Have Franchise Fees Pavement Management Goals Average Overall (currently 86) 0 10 20 30 40 50 60 70 80 90 100 Pavement Condition Index RatingExcellent Very Good Good Fair Poor Very Poor Failed Less than 10% (currently 2%) Strategies to Extend Pavement Life 0 10 20 30 40 50 60 70 80 90 100 0 10 20 30 40 50 60 70 80Pavement Condition RatingAge of Pavement Routine Maintenance Only Active Pavment Management Seal Seal Seal Seal Seal Seal Overay FDR Historical and Predicted PCI Future Outcomes (Citywide Average PCI) Excellent Fair Good Very Good Poor Failed Very Poor Future Outcomes (Poor, Very Poor, Failed) Future Outcomes (Poor, Very Poor, Failed) Recommendation •$6.50 Alternative •Residential $6.50 (up from $4.00) •Small Commercial/Industrial A $8.15 (up from $5.00) •Small Commercial/Industrial B $20.30 (up from $12.50) •Large Commercial/Industrial $89.40 (up from $55.00) •Achieves citywide average PCI of “Very Good” or better •Achieves nearly 10% below or equal to “Poor, Very Poor or Failed” •No need for special assessments Next Steps •Draft Ordinance for First and Second Reading •December 2022 complete 1st reading •January 2023 complete 2nd reading •Notify Xcel and CenterPoint Energy •Effective April/May of 2023 Value of Franchise Fee ($780 over 10 years) AGENDA EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, NOVEMBER 15, 2022 7:00 PM, CITY CENTER Council Chamber 8080 Mitchell Road CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey CITY STAFF: City Manager Rick Getschow, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Jay Lotthammer, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. ADOPT RESOLUTION ACCEPTING DONATION FROM HEAR TODAY FOR SENIOR CENTER EVENTS B. PROCLAIM NOVEMBER 26, 2022 SMALL BUSINESS SATURDAY IN EDEN PRAIRIE V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 1, 2022 B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 1, 2022 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. ADOPT RESOLUTION CANVASSING RESULTS OF THE MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022 B. MULTI-YEAR HEALTH PLAN AGREEMENT AND DENTAL CLAIMS ADMINISTRATIVE SERVICES AGREEMENT C. CONTRACT AMENDMENT WITH BITUMINOUS ROADWAYS FOR 2022 PARKS TRAIL REHABILITATION PROJECT D. LEASE AGREEMENT FOR STARING LAKE PARK TRAIL EASEMENT CITY COUNCIL AGENDA November 15, 2022 Page 2 E. APPROVE AGREEMENT WITH BOLTON & MENK FOR WILLOW CREEK ROAD FEASABILITY STUDY F. AWARD CONTRACT TO MINGER CONSTRUCTION FOR 2021-2022 PRIORITY POND DREDGING PROJECT IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. AWARD BID AND AUTHORIZE ROUND LAKE PARK BUILDING CONSTRUCTION E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT Round Lake Park Building Reconstruction CITY OF EDEN PRAIRIE COUNCIL MEETING NOVEMBER 15, 2022 1982 -2023 BIDDING Number of bidders = 6 Range = $3,001,990 -$3,444,332 1 bidder with errors requesting to withdraw bid COST $2,500,000 = Early Estimate $2,725,065 = Updated Engineers Estimate $3,001,990 = Lowest Responsible Bid Bidding / Cost Funding Sources Capital Reinvestment Fund = $1,200,000 Park Improvement Fund = $1,801,990 Total = $3,001,990 Parks, Recreation and Natural Resources Commission & Staff Recommendation Accept the request to withdrw bid from Weber Inc. and accept the bid and authorize entering into a contract with Parkos Construction Company Inc. Time Line November 15 Review Bids and Consider Awarding with City Council March 1 Construction Begins September 15 Substantial Completion and Occupy October 6 Final Completion Questions? Sustainability Options •Solar •Green Roof •High Efficiency Heating and Cooling •Stormwater Improvements ANNOTATED AGENDA DATE: November 10, 2022 TO: Mayor and City Council FROM: Rick Getschow, City Manager RE: City Council Meeting for Tuesday, November 15, 2022 ___________________________________________________________________________________________ TUESDAY, NOVEMBER 15, 2022 7:00 PM, COUNCIL CHAMBER I. CALL THE MEETING TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION Open Podium is an opportunity for Eden Prairie residents to address the City Council on issues related to Eden Prairie city government before each Council meeting, typically the first and third Tuesday of each month, from 6:30 to 6:55 p.m. in the Council Chamber. If you wish to speak at Open Podium, please contact the City Manager’s Office at 952.949.8412 by noon of the meeting date with your name, phone number, and subject matter. Open Podium is not recorded or televised. If you have questions about Open Podium, please contact the City Manager’s Office. IV. PROCLAMATIONS / PRESENTATIONS A. ADOPT RESOLUTION ACCEPTING DONATION FROM HEAR TODAY FOR SENIOR CENTER EVENTS Synopsis: Donations such as this allow the Senior Center to offer special events at low or no cost to residents MOTION: Move to adopt the Resolution accepting the contribution in the amount of $250 towards the Senior Center Veterans Breakfast and Holiday Lunch from Hear Today. B. PROCLAIM NOVEMBER 26, 2022 SMALL BUSINESS SATURDAY IN EDEN PRAIRIE Mayor Case will read the proclamation. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Move to approve the agenda. VI. MINUTES ANNOTATED AGENDA November 15, 2022 Page 2 MOTION: Move to approve the following City Council minutes: A. COUNCIL WORKSHOP HELD TUESDAY, NOVEMBER 1, 2022 B. CITY COUNCIL MEETING HELD TUESDAY, NOVEMBER 1, 2022 VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR MOTION: Move approval of items A-F on the Consent Calendar. A. ADOPT RESOLUTION CANVASSING RESULTS OF THE MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2022 B. MULTI-YEAR HEALTH PLAN AGREEMENT AND DENTAL CLAIMS ADMINISTRATIVE SERVICES AGREEMENT C. CONTRACT AMENDMENT WITH BITUMINOUS ROADWAYS FOR 2022 PARKS TRAIL REHABILITATION PROJECT D. LEASE AGREEMENT FOR STARING LAKE PARK TRAIL EASEMENT E. APPROVE AGREEMENT WITH BOLTON & MENK FOR WILLOW CREEK ROAD FEASABILITY STUDY F. AWARD CONTRACT TO MINGER CONSTRUCTION FOR 2021-2022 PRIORITY POND DREDGING PROJECT IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS MOTION: Move approval of Payment of Claims as submitted (Roll Call Vote). XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER ANNOTATED AGENDA November 15, 2022 Page 3 C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR D. REPORT OF PARKS AND RECREATION DIRECTOR 1. AWARD BID AND AUTHORIZE ROUND LAKE PARK BUILDING CONSTRUCTION Synopsis: Bids were publicly advertised and opened on October 25, 2022. Bids were received from six contractors. It was discovered after the bid opening that Weber, Inc. had made mistakes when filling out the bid form and they have requested to withdraw their bid. Staff recommends that the Council allow Weber to withdraw its bid. The remaining five bids ranged in price from $3,001,990.10 to $3,444,332.97. The lowest bid was from Parkos Construction Company, Inc. Parkos has successfully completed similar projects for other metro cities and counties. MOTION: Move to Accept the request to withdraw the bid from Weber Inc. and accept the bid and authorize entering into a contract with Parkos Construction Company Inc. for the Round Lake Park Building Construction Project. E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT MOTION: Move to adjourn the City Council meeting. CITY COUNCIL AGENDA SECTION: Proclamations / Presentations DATE: November 15, 2022 DEPARTMENT/DIVISION: Jay Lotthammer, Director, Parks and Recreation ITEM DESCRIPTION: Donation from Hear Today for Senior Center Events ITEM NO.: IV.A. Requested Action Move to: Adopt the Resolution accepting the contribution in the amount of $250 towards the Senior Center events of the Veterans Breakfast ($125) and the Holiday Lunch ($125) from Hear Today. Synopsis Donations such as this allow the Senior Center to offer special events at low or no cost to residents. Background The Eden Prairie Senior Center serves area seniors with drop-in programs, enrichment classes, fitness opportunities and social events. Prior to the pandemic, participation had shown significant annual growth and the community’s use of this resource is expected to continue to increase in the coming years. The mission of the Eden Prairie Senior Center is to provide for social, recreational, educational, psychological and physical needs; enhance the visibility of older adults; and promote their participation in all aspects of community life. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2022-___ RESOLUTION RELATING TO ACCEPTANCE OF GIFTS BE IT RESOLVED BY THE EDEN PRAIRIE CITY COUNCIL THAT: The gift to the City of $250 to be used towards the Senior Center events of the Veterans Breakfast ($125) and the Holiday Lunch ($125) from Hear Today is hereby recognized and accepted by the Eden Prairie City Council. ADOPTED by the City Council of the City of Eden Prairie this 15th day of November, 2022. ___________________________ Ronald A. Case, Mayor ATTEST: ___________________________ Nicole Tingley, City Clerk CITY COUNCIL AGENDA SECTION: Proclamations & Presentations DATE November 15, 2022 DEPARTMENT / DIVISION Community Development Julie Klima/David Lindahl ITEM DESCRIPTION Small Business Day Saturday Proclamation ITEM NO. IV.B. Requested Action Proclaim November 26, 2022 “Small Business Saturday” in Eden Prairie. Synopsis The proclamation is in support of Eden Prairie’s business economy and urges residents to support small businesses and merchants on Small Business Saturday and throughout the year. Attachment Small Business Saturday Proclamation PROCLAMATION (2022 Small Business Saturday Proclamation) City of Eden Prairie Hennepin County, Minnesota WHEREAS, City of Eden Prairie celebrates our local small businesses and the contributions they make to the local economy and community; according to the United States Census, there are over 38,000 small businesses with under 100 employees in Hennepin County, representing over 96% of all firms with paid employees in Hennepin County; and WHEREAS, according to the United States Small Business Administration (SBA), small businesses continue to rebound from the economic recession brought on by the COVID- 19 pandemic; in the six quarters following the recession, small businesses have rapidly added nearly 5.6 million jobs nationally; and over the past 25 years small businesses have accounted for two-thirds of the nation’s employment growth; and WHEREAS, for many the Thanksgiving holiday kicks off a season of gathering, dining, shopping, and experiencing arts and culture, and consumers know that supporting small, independently-owned businesses have positive social, economic, and environmental impacts; and WHEREAS, the City of Eden Prairie has partnered with Hennepin County to launch the Love Local campaign which encourages residents to support local businesses that create jobs, boost the local economy, and make our communities vibrant and livable; and WHEREAS, the SBA and other public and private organizations across the county have endorsed the Saturday after Thanksgiving as Small Business Saturday. Now, Therefore, be it resolved that the City of Eden Prairie does hereby proclaim, November 26, 2022, Small Business Saturday in Eden Prairie and urges the residents of our community to support small businesses and merchants on Small Business Saturday and throughout the year. Ronald A. Case, Mayor City of Eden Prairie ITEM NO.: UNAPPROVED MINUTES CITY COUNCIL WORKSHOP & OPEN PODIUM TUESDAY, November 1, 2022 CITY CENTER 5:00 – 6:25 PM, HERITAGE ROOMS 6:30 – 7:00 PM, COUNCIL CHAMBER CITY COUNCIL: Mayor Ron Case, Council Members Kathy Nelson, Mark Freiberg, PG Narayanan, and Lisa Toomey, CITY STAFF: City Manager Rick Getschow, Police Chief Matthew Sackett, Fire Chief Scott Gerber, Public Works Director Robert Ellis, Community Development Director Julie Klima, Parks and Recreation Director Jay Lotthammer, Administrative Services/HR Director Alecia Rose, Communications Manager Joyce Lorenz, and City Attorney Maggie Neuville Workshop - Heritage Rooms I and II (5:30) I. MARKET STUDY FOR DORENKEMPER HOUSE (MAXFIELD RESEARCH) Mayor Ron Case opened by noting the Dorenkemper house is one of three log cabins in the City, and the only one owned by the City. City Manager Rick Getschow added this project came from a Council goalsetting discussion that included future possibilities for the site. Getschow explained the plan to bring sewer and water were to the house as a part of the 2023 Capital Improvement Plan (CIP) and that the City undertook a market study to understand possible uses of the land. Mayor Case asked if there were plans for utilities beyond sewer and water, specifically electricity. Getschow answered he would consult the Facilities department and get back to the Council on that item. Community Development Director Julie Klima introduced Mary Bujold, President of Maxfield Research and Consulting, LLC who conducted the market study for the City. Mary Bujold began by outlining the presentation agenda. Bujold explained the objective of the project was to provide a custom, high-level, best use analysis for the property as well as identify land uses and real estate types that will meet the needs of Eden Prairie residents. Bujold provided a brief history of the Dorenkemper House and the explained the surrounding Lake Riley area and amenities. Bujold noted the City owned Riley-Jacques Barn and rental house located in the area but said they were not included in this market study. Bujold presented maps of the area and explained adjacent and surrounding land uses including Bearpath Country Club, the Alcove at Lake Riley community, surrounding single family housing and Lake Riley. The area is considered low density residential except for the Bearpath Country Club golf course. Bujold noted relatively low traffic volumes near the site but higher traffic volume on nearby major roadways including US Highway 212 and Pioneer Trail. Bujold identified strengths and weaknesses of the site. Strengths of the site are convenient access to US Highway 212 and I-494, its proximity to Riley Lake Park amenities and lake access, the wooded topography, and retail being only a short drive away. Weakness of the site included limited future commercial opportunities, the site being secluded and unknown to those outside the neighborhood, low traffic counts and low visibility. Bujold went on to discuss demographics and economics. Drive time to the site was reviewed, resulting in a primary market area within ten minutes and largely contained within the City. There are specific uses that could bring people in from farther than the ten-minute radius. Bujold explained that Eden Prairie is was projected to grow by 2.2 percent in population through 2030, with Millennials and Baby Boomers showing the highest growth. This growth is similar to that of the broader twin cities metro area, the state, and nation. Bujold highlighted that Eden Prairie and the primary market area (PMA) have higher median incomes than the twin cities metro area. Unemployment rates are low in Eden Prairie, similar to pre pandemic levels. Bujold explained the local hotel market and how hotels are classified by Smith Travel Research. 54.3 percent of hotels in the Eden Prairie area are classified as upper midscale or upscale. Councilmember PG Narayanan asked about the luxury hotels listed on the presentation. Getschow and Bujold clarified the larger market area and that none are in Eden Prairie. Getschow asked how extended stay hotels are classified. Bujold answered they are typically classified in the upscale and upper mid-scale categories. Bujold presented occupancy and room rates for the Minneapolis South Area Submarket between 2015 and 2021. The hospitality market is recovering post-pandemic, both occupancy and room rates are increasing. Bujold noted the upscale to luxury categories of hotels will have different growth in terms of room rates. Bujold shows a map of hotel locations and noted the density of hotels near I-494 and other arteries. Narayanan asked about the relevance of hotels in the area. Bujold answered that major hotels tend to be in areas with traditional real estate location factors. A site would want to be located near high traffic areas and restaurants and be visible to potential clients. In Eden Prairie, most hotels are located as such. Dorenkemper House may not compete directly but will depend on who it is marketed to. Bujold continued to short term rentals. Short term rentals are a smaller but growing segment of the market and tend to be properties that are boutique and more unique. Short term rentals are defined as furnished living space available for short periods of time, a few days to weeks. Rentals would often be one month or less, with 95 percent being classified as single-family homes, condos, townhomes, villas, or cabins. Many short-term rentals are used for vacations, and the most popular short term rental sites are Vacation Rentals by Owner (VRBO), Airbnb and Home Away. Bujold noted short term rental occupancy increased seasonally. The same is true across years, that is based on the leisure nature of user groups for these rentals. Getschow asked if bed and breakfast properties fall into the short-term rental category. Bujold answered they are, but the market has expanded and the types of properties included in the market have changed. Bujold explained City Ordinances regarding short-term rentals, and data on short-term rentals in Eden Prairie booked on websites. Bujold presented a chart with data on sports and leisure activities. Bujold highlighted the top ten activities and behaviors of the area. Bujold presented her recommendations for the Dorenkemper House and adjacent vacant land. Bujold explained that commercial real estate categories include office, industrial, retail, and personal and professional spaces. A seasonal ice cream parlor was given a medium priority among commercial uses. Mayor Case asked what criteria went into the prioritizing on the Recommendations Matrix. Bujold answered the characteristics of the site, location, general criteria for locate specific retail uses. Bujold noted restaurants are hard to start up and while coffee shops have stayed in the marked more readily, they can still fail. General retail is recovering in some segments while others are still struggling. Narayanan noted the presence of Dairy Queen (DQ) in the market. Bujold explained DQ’s very specific franchise location requirements. Getschow noted the Heritage Preservation Commission (HPC) has expressed interest in an ice cream shop at the site. Mayor Case asked if Bujold had researched the concept of a destination restaurant given the historic nature of the property. Mayor Case explained he wants the public to have access to the site and for the site to be something that draws people to the location. Mayor Case noted that besides Redstone, no restaurant in Eden Prairie overlooks a lake though we have many throughout the City. Mayor Case asked if the building was expanded, could a restaurant, coffee shop or ice cream shop work on the site? Bujold answered there are examples of properties like that working, it would depend on how much the property could be altered. Mayor Case noted the building had been moved already so there was no issue with alteration. Bujold said the property would need a commercial framework to make that type of use work. Bujold noted the seasonality of the site. Bujold highlighted Lord Fletcher’s as an example. Bujold noted Lord Fletcher’s longevity and that starting a new destination restaurant would be a significant investment. Councilmember Kathy Nelson noted the need for docks at the site. Councilmember Lisa Toomey asked how many docks were presently located at the site. Mayor Case responded zero. Bujold said there were examples of successful facilities of this type, perhaps the restaurant could move from low to medium priority but not to high. Narayanan asked if Bujold had looked at a combination of ice cream, coffee, and restaurant on the site. Bujold asked if there was interest in developing a retail food court type space. Mayor Case clarified the Council was looking for more of a Smith Coffee model with coffee in the morning, ice cream in the afternoon, and pizza in the evening with live music. Mayor Case explained the history of Smith Coffee being an upfront investment from the City with Dunn Bros and then leased the space to recoup investment. Mayor Case reiterated the destination restaurant idea as a celebration of Eden Prairie’s history. Bujold responded that restaurants go through phases and asked how much the City is willing to invest and support that cycle. Bujold said other recommendations such as mini golf, chip and putt course, public pool or lazy river, splash pad, outdoor fitness court, outdoor ice rink, or ice-skating lazy river would all feed into a food use at the Dorenkemper House site. These activities bring visitors to the site, some bring revenue. Narayanan asked if this would be a multi-use site. Bujold answered that she recommends considering the site being multi-use. Narayanan stated he would be more likely to get ice cream if he was also visiting something else on the site. Bujold said if there are more activities for visitors on-site, there is more of an opportunity for them to include food as a part of their trip. Mayor Case asked about the long-term plan for the Dorenkemper House. In the 1990’s it was going to be a living, working farm and there was excitement around that. Case noted he would not want to do anything that destroys the land and noted that various aspects of the surrounding area how could change use in the future. Mayor Case suggested tasking the Heritage Preservation Commission (HPC) with identifying a long-term plan. If a framework could be developed, the site could be brought to the attention of the business community for potential input. Mayor Case said there would be criteria in place for public access and building preservation but there would need to be utilities and a master plan. Councilmember Mark Freiberg asked Parks and Recreation Director Jay Lotthammer how much vacant land was at the site. Lotthammer answered 1.7 acres. Lotthammer added in the last ten to twenty years, the emphasis has been on showcasing and making good use of the Riley Barn. The Riley Barn is the anchor, the houses are anchors so we need to consider parking. There have been conversations about getting Riley Barn users to also visit and appreciate to Dorenkemper House. Lotthammer noted anything larger at the site would require part of the vacant land to be turned into parking. Lotthammer also noted examples of other cities entering the restaurant business and recommended Minneapolis, Brooklyn Park and Edina examples be explored. Nelson asked if the vacant land area was large enough for pickleball courts. Bujold answered the area could support pickleball courts, but parking availability is one of the biggest challenges. Lotthammer noted the importance of the integrity of the site. Pickleball or mini golf could take away from the quiet enjoyment and use of a historical site. Nelson suggested the land be used as a community garden. Lotthammer said a farmers’ market may be a good option for the site. Nelson added tours of the Dorenkemper House could be offered during a farmers’ market which would highlight the history. A farmers’ market may not bring a lot of revenue, but Eden Prairie is one of the few suburbs without a farmers’ market. Narayanan said a fundamental question is whether to preserve the site or augment the site. If the site is going to be changed, he supports Mayor Case’s idea of putting it out to businesses. Mayor Case reiterated clarifying the long-term plan for the site and input from the HPC. Mayor case noted Smith Coffee is more preserved because it is located on its original site and the addition could be removed in the future to restore it to its original state. Once the Dorenkemper House was moved, some historical value was lost. It is helpful to understand options, commercial use is more likely at this time. Mayor Case stated that getting utilities to the site is a priority. Toomey stated she liked the idea of a farmers’ market. Narayanan asked what kind of waste is generated from a farmers’ market. Mayor Case said the HPC could look at next steps. II. ENTRY MONUMENT SIGNS Nelson inquired about the absence of green on the bottom of the sign and water. Getschow responded there are variations in the signs and noted plantings existing around the signs. Community Development Director Julie Klima opened the presentation with background on the entry monument signs dating back to 2013. Klima explained a consultant was brought in to identify sites, design the monuments, and develop an implementation plan. Six priority sites were selected, three signs have been installed to date. The three installed signs are located at State Highway 5 and Dell Road, Anderson Lakes Parkway, and westbound I-494. The proposed eastbound US Highway 212 location has been eliminated due to access concerns from the MnDOT. An alternative sign has been designed for the Three Rivers pedestrian bridge railing over eastbound US Highway 212. Klima presented a mockup to the group and noted installation would take place in late 2022 or early 2023. Klima continued to explain the remaining two signs and the cost. The two sites have geographical challenges, and high cost associated so alternative options are being explored. The original eastbound I-494 monument location would require a reduction in signa and retaining walls due to MnDOT right of way specifications. Staff recommends exploring an alternative placement site at the Valley View Road bridge, similar to the eastbound US Highway 212 design. The installation cost at this site would be lower. Mayor Case said the I-494 sign would be the most prominent sign as you enter Eden Prairie and asked what would be needed to further explore the site for a sign. Klima answered there would have to be an overall reduction in size of the sign. Nelson asked if the light rail would be around that area and Mayor Case answered yes. Mayor Case noted the sign would be seen by more cars per day than any other sign. Director of Public Works Robert Ellis said it was probably the most trafficked roadway and the limit for signs was 250 square feet. The site is difficult because of a steep hill which requires a large retaining wall that would be 250 square feet already. Mayor Case inquired about the sign near the Vikings building. Ellis explained details of the sites and noted the scale of the presented rendering isn’t entirely accurate. Nelson commented on a size reduction for birds on the signage. Toomey and Nelson suggested changing the design of the birds. Mayor Case said we have a consistent brand already. Klima presented Shady Oak Road Bridge as an alternative location for the westbound US Highway 212 sign. This location would have a reduced installation cost. Klima moved to discuss the Town Center Plaza and Flying Red Horse Monument project. Klima noted this project is a CIP project. $100,000 was allotted as a placeholder, the actual cost projections are closer to $200,000. Klima recommended looking into alternative sites for the entry monument signs and redistributing savings from that project to the Town Center Plaza project. Mayor Case directed staff to continue to explore options for the I-494 sign and the alternative location of the Shady Oak Bridge. Open Podium - Council Chamber (6:30) II. OPEN PODIUM III. ADJOURNMENT UNAPPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, NOVEMBER 1, 2022 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, Community Development Director Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Mayor Case called the meeting to order at 7:00 PM. All Council Members were present. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. 2022 SUSTAINABLE EDEN PRAIRIE AWARDS City Manager Rick Getschow explained the Sustainable Eden Prairie Award recognizes significant and innovative investments that contribute to the overall vitality and sustainability of the community. Members of the Sustainability Commission oversaw the nominations. Sustainability Coordinator Jennifer Fierce stated the four nomination categories reflect the four Sustainable Eden Prairie focus areas – energy, landscape, water, and waste. The eligibility criteria include property improvements and organized programming or initiatives so that both physical improvements and behavioral changes can be recognized. Student Commissioners were at the meeting to present the awards. Student Commissioner Tyler Little stated the first recipient of the 2022 Sustainable Eden Prairie Award for Energy is John and Dawn Fedora. Student Commissioner Maura Fitzgerald added the second recipient of the 2022 Sustainable Eden Prairie Award for Energy is Rod Fisher. CITY COUNCIL MINUTES November 1, 2022 Page 2 Student Commissioners Taylor Oliver and Suchita Sah noted the recipient of the 2022 Sustainable Eden Prairie Award for Waste is William Weiher Student Commissioners Tanvi Bhujle and Mia Cain explained the recipient of the 2022 Sustainable Eden Prairie Award for Landscape is Marcia Kolb and Johnny Severson. Case noted his appreciation of the Student Commissioners. Getschow agreed many cities struggle to find Student Commissioners, but Eden Prairie has several Student Commissioners. He explained applications are accepted in February-March and the terms for Student Commissioners serve the following school year. B. HENNEPIN COUNTY DISTRICT COURT REPORT (CHIEF JUDGE BARNETTE) Getschow noted Eden Prairie has had Chief Judges speak to the City previously and introduced Chief Judge Barnette. Chief Judge Barnette explained he has been Chief Judge since 2020, and he has been on the bench for almost two decades. He noted the pandemic has pushed the County to provide remote hearing services, and their staff has done a great job setting up Zoom to allow for the hearings. There are over 500 employees, and there are 62 judges and 12 referees. Similar to private businesses, Hennepin County has also experienced a lot of turnover. Chief Judge Barnette added there are five different divisions within the Hennepin County Attorney’s Office. There are 10 judicial districts in the State, and Hennepin is the largest. Hennepin County handles anywhere from 25 percent to 33 percent of the cases in the entire State. Chief Judge Barnette pointed out the courts are behind on criminal proceedings due to the pandemic, but they are close to catching up. There is also a backlog in the handling of housing and eviction cases due to the eviction moratorium. Narayanan asked what trends are changing in Hennepin County and Minnesota. Chief Judge Barnette stated there is an increase in probate court and housing cases. However, they believe they are getting back to a more normal eviction filing rate. In criminal cases, there has been an increase in violent crimes, particularly with weapons and murder cases. Chief Judge Barnette noted the remote hearings have allowed for an increase in participation. Also, it saves time, money, and effort for court participants. Both locally and statewide, they are trying to evaluate how and when remote hearings will be used. Remote hearings will stick around, but there is a desire to have consistency throughout the State. CITY COUNCIL MINUTES November 1, 2022 Page 3 Chief Judge Barnette added the County is looking for more youth involvement and volunteers to build up community. Case asked if the judges have had the opportunity to ask the legislature to amend or add anything impacting the courts. Chief Judge Barnette explained the State received federal money to help with the backlog of cases. He stated it is unhelpful for Hennepin County to provide more services if other judicial partners are unable to provide more services as well. Case thanked Chief Judge Barnette for the information and for his service. C. ACCEPT DONATIONS FROM EDEN PRAIRIE EYE CARE, CITY HILL CHURCH, AND EDEN PRAIRIE CRIME PREVENTION FUND FOR HARVEST TO HALLOWEEN EVENT (Resolution 2022-116) Lotthammer explained each October the Parks and Recreation Department coordinates a fall themed city event. This year the Harvest to Halloween event was held on Saturday, October 15 at Riley-Jacques Barn. The donations are from Eden Prairie Eye Care, City Hill Church, Eden Prairie Crime Prevention Fund. Case noted donations are much appreciated to allow tax dollars to stretch further. MOTION: Toomey moved, seconded by Friberg, to adopt Resolution No. 2022-116 accepting the donation in the amount of $1,250 towards Harvest to Halloween event with $100 from Eden Prairie Eye Care, $150 from City Hill Church, and $1,000 from Eden Prairie Crime Prevention Fund. Motion carried 5-0. Case asked how many people attended the recent Harvest to Halloween. Lotthammer stated approximately 3,000 people attended. Case thanked Staff and volunteers for their work on the event. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Freiberg moved, seconded by Nelson, to approve the agenda as published. Motion carried 5-0. VI. MINUTES A. COUNCIL WORKSHOP HELD TUESDAY, OCTOBER 18, 2022 B. CITY COUNCIL MEETING HELD TUESDAY, OCTOBER 18, 2022 CITY COUNCIL MINUTES November 1, 2022 Page 4 MOTION: Narayanan moved, seconded by Toomey, to approve the minutes of the Council workshop held Tuesday, October 18, 2022, and the City Council meeting held Tuesday, October 18, 2022, as published. Motion carried 5-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR A. CLERK’S LIST B. APPROVE SECOND READING OF ORDINANCE 22-2022 REPEALING CITY CODE SECTION 2.33 RELATED TO CRIMINAL HISTORY BACKGROUND CHECKS AND ADOPT RESOLUTION 2022-117 APPROVING SUMMARY ORDINANCE C. APPROVE SECOND READING OF ORDINANCE 23-2022 AMENDING CITY CODE CHAPTER 5, SECTION 5.35 RELATED TO TOBACCO AND ADOPT RESOLUTION 2022-118 APPROVING SUMMARY ORDINANCE D. ADOPT RESOLUTION 2022-119 AUTHORIZING GRANT SUBMISSION TO HENNEPIN COUNTY YOUTH SPORTS FOR REPLACEMENT OF COMMUNITY CENTER GYMNASIUM FLOOR E. ADOPT RESOLUTION 2022-120 FOR COMMUNICATIONS FACILITIES LICENSE AGREEMENT FOR TOWER AT 8950 EDEN PRAIRIE ROAD F. APPROVE COST-SHARE FUNDING AGREEMENT WITH RPBCWD FOR CHLORIDE REDUCTION G. AWARD CONTRACT TO SUNRAM CONSTRUCTION, INC. FOR TRUNK HIGHWAY 212 PEDESTRIAN BRIDGE RAILING ENTRY SIGN MOTION: Nelson moved, seconded by Freiberg, to approve Items A-G on the Consent Calendar. Motion carried 5-0. IX. PUBLIC HEARINGS / MEETINGS X. PAYMENT OF CLAIMS MOTION: Toomey moved, seconded by Narayanan, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, Toomey and Case voting “aye.” XI. ORDINANCES AND RESOLUTIONS CITY COUNCIL MINUTES November 1, 2022 Page 5 XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS A. REPORTS OF COUNCIL MEMBERS B. REPORT OF CITY MANAGER C. REPORT OF COMMUNITY DEVELOPMENT DIRECTOR 1. 2023-2027 STRATEGIC PLAN FOR COMMUNITY DEVELOPMENT Klima stated the Community Development Strategic Plan prioritizes Aspire 2040 initiatives and lays out a phased approach to implementing those initiatives. It also identifies potential redevelopment and development sites within the City. She added the Race Equity Report was considered in the process. Klima explained housing programs in the plan include first-time homebuyer loans, senior home maintenance, and a Community Land Trust Partnership. Housing initiatives include affordable housing production, Naturally Occurring Affordable Housing (NOAH) inventory, the preservation of subsidized affordable housing, and tenant fair housing materials. Klima noted in the realm of economic development, there are a wide range of economic development programs and initiatives. Staff is involved in communicating with local businesses, promoting the growth of the business community, and providing support to businesses to improve vitality and retention. Klima added the Plan has a focus on redevelopment. The City is working to identify where development is most likely to happen, such as by the Town Center and along the LRT stations. The Strategic Plan identifies a selection of infill properties that have the potential to be developed in the future. Klima noted the Strategic Plan Appendix includes more detail on funding sources. She offered to answer any questions. Should the Council choose to approve the Strategic Plan, it shows Staff they are on the right track for community development. The City has established process to continue implementing current programming. CITY COUNCIL MINUTES November 1, 2022 Page 6 Getschow pointed out the Plan is over 60 pages, and Staff will be highlighting portions of it on the website as there is valuable info on programs and goals for the City’s development. Case stated Eden Prairie has done an excellent job of adhering to the development plan created in 1968. He noted he recently received a historical document from the original planning of the mall. Around the same time, there was a prediction that Eden Prairie would max out at 190,000 people. However, cul-de-sacs and lower density neighborhoods came into play. He pointed out the low density does have impacts on taxes as there is still the necessity of infrastructure and City services. Nelson stated the Strategic Plan is very helpful to understand the history and the direction of the City. She noted her appreciation of Staff’s support for the residents related to housing. Case added thousands of acres were set aside for Eden Prairie years ago, so the City has the most preserved land for a suburb in the State. Eden Prairie also preserves trees well due to their strict ordinances and has created a culture of celebration and respecting history. Toomey thanked Klima and Staff for their work on the Strategic Plan. Narayanan also thanked Klima and Staff. Freiberg agreed Staff are doing a great job. Nelson stated the document will be a great resource for renters to know their rights and for landlords to understand the standards of Eden Prairie. MOTION: Narayanan moved, seconded by Nelson, to approve the 2023-2027 Community Development Strategic Plan. Motion carried 5-0. D. REPORT OF PARKS AND RECREATION DIRECTOR E. REPORT OF PUBLIC WORKS DIRECTOR F. REPORT OF POLICE CHIEF G. REPORT OF FIRE CHIEF H. REPORT OF CITY ATTORNEY XV. OTHER BUSINESS XVI. ADJOURNMENT CITY COUNCIL MINUTES November 1, 2022 Page 7 MOTION: Toomey moved, seconded by Narayanan, to adjourn the meeting. Motion carried 5-0. Mayor Case adjourned the meeting at 7:53 p.m. Respectfully submitted, ________________________ Nicole Tingley, City Clerk CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: November 15, 2022 DEPARTMENT/DIVISION: Office of City Manager Nicole Tingley, City Clerk ITEM DESCRIPTION: Resolution Canvassing the 2022 Municipal Election Results ITEM NO.: VIII.A. Requested Action Move to: Adopt the Resolution canvassing the results of the municipal election held on November 8, 2022. Synopsis Minnesota Election Law 205.185, subd. 3 requires that between the third and tenth days after a municipal election, the governing body of a city shall act as the canvassing board, canvass the returns, and declare the results of the election. Attachment Resolution CITY OF EDEN PRAIRIE HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2022-___ A RESOLUTION CANVASSING THE RESULTS OF THE NOVEMBER 8, 2022 MUNICIPAL ELECTION WHEREAS, Minnesota Election Law 205.185, subd. 3 requires that between the third and tenth days after a municipal election, the governing body of a city shall act as the canvassing board, canvass the returns, and declare the results of the election. WHEREAS, the Eden Prairie City Council has ascertained and determined the result of November 8, 2022 General Election as follows: ADOPTED by the Eden Prairie City Council on this 15th day of November 2022. __________________________ Ronald A. Case, Mayor ATTEST: ____________________________ Nicole Tingley, City Clerk CITY OFFICES Votes Mayor Ron Case 19,054 Tracey Schowalter 8,364 Council Member Mark Freiberg 13,609 Greg Lehman 6,131 Kathy Nelson 15,109 Micah Olson 7,544 CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: November 15, 2022 DEPARTMENT/DIVISION: Administration, Alecia Rose Administrative Services/HR Director ITEM DESCRIPTION: Multiyear Health Plan Agreement and Dental Claims Administrative Services Agreement ITEM NO: VIII.B. Requested Action Move to: Authorize City Manager to sign Multiyear Health Plan Agreement and Dental Claims Administrative Services Agreement with HealthPartners for employee medical and dental insurance. Synopsis The City issued a request for proposal for employee medical and dental insurance coverage effective January 1, 2023. Medica, HealthPartners, Blue Cross Blue Shield (BCBS), Sourcewell, Public Employees Insurance Program (PEIP), Minnesota Healthcare Consortium (MHC), and United Healthcare (UHC) submitted qualified proposals for medical insurance. Two carriers, Allina/Aetna and LOGIS declined to quote. Proposed rates for the first year ranged from a 2% increase to an 8% decrease. Rate caps for years beyond the first year were only given by HealthPartners for three years (-8%, 9%, 9%), Medica for three years (-7%, 12%, 15%), BCBS for two years (-3%, 13%), UHC for two years (-3%, 9%), and Sourcewell for two years (-2%, 9%). City staff worked with Arthur J. Gallagher, Inc (insurance consultants) and an employee benefit committee in selecting HealthPartners as the best medical insurance proposal. BCBS, PEIP, UHC, MetLife, Guardian, and HealthPartners submitted proposals for fully insured dental insurance. BCBS, PEIP, and UHC proposals were contingent on selecting their medical proposal so they were not considered. Proposed rates for the first year ranged from a 0% change to an 8.7% decrease. BCBS, HealthPartners, and Delta Dental submitted proposals for self insured dental insurance. BCBS proposal was contingent on selecting their medical proposal so they were not considered. Proposed rates ranged from a 2.3% increase to a 5.3% decrease. The City will move from a fully- insured dental plan to a self-funded dental plan with HealthPartners as of January 1, 2023. Self funding will provide the City more flexibility on plan design and rate increases. Attachments Multiyear Health Plan Agreement Dental Claims Administrative Services Agreement CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: Nov. 15, 2022 DEPARTMENT/DIVISION: Jason Goblirsch, Parks Construction Supervisor, Parks and Recreation ITEM DESCRIPTION: Contract Amendment to Short Form Construction Contract with Bituminous Roadways, Inc. for the 2022 Parks Trail Rehabilitation Project. ITEM NO.: VIII.C. Motion Move to: Amend contract for Bituminous Roadways, Inc. in the amount of $27,990.05 for a new total compensation amount of $362,670.05. Synopsis To execute all provisions of the Plans and Specifications prepared by the Parks and Recreation Department and Public Works Department the estimated quantities of materials required to complete the work exceeded the engineer’s initial estimate. Background The scope of this project was to tear out existing bituminous, regrade, compact, and repave. Below are the locations in which this work was performed: • The trail along Pioneer Trail from Dell Road to Riley Lake Road • The trail along Riley Lake Road from Pioneer Trail to the Bear Path Golf Maintenance Building • The Staring Park lower parking lot • The trail connection from Boulder Point Rd to Coachmans Ln • The reconstruction of the Neil Lake Berm Trail The original Short Form Construction Contract with Bituminous Roadways, Inc. had an estimated cost of $334,680.00. The amendment would bring the total compensation to $362,670.05. This is an increase of $27,990.05. The funding for this rehabilitation project comes from the Capital Improvement Program, Capital Maintenance and Reinvestment funding under the Parks and Recreation Department. Attachment Amendment to Short Form Construction Contract First Amendment To Short Form Construction Contract This First Amendment to Short Form Construction Contract (Amendment) is made on the 15th day of November, 2022, between the City of Eden Prairie, Minnesota (hereinafter "City"), whose business address is 8080 Mitchell Road, Eden Prairie, MN 553 44, and Bituminous Roadways Inc., a Minnesota Company (hereinafter "Contractor") whose business address is 1520 Commerce Drive Mendota Heights, MN 55120. WHEREAS City and Contractor entered into a Short Form Construction Contract on the 19th day of April, 20 22 for the work described in Contract Documents 2022 Parks Trail Rehabilitation Projects, IC: 22814 and Plans for City Project No. 22814, thereto; and WHEREAS City and Contractor desire to amend paragraph 2 of the Agreement relating to the estimated required quantities and increase the compensation to be paid to the Consultant by $27,990.05 for the additional quantities required to complete the work. NOW THEREFORE THE PARTIES AGREE AS FOLLOWS: 1. Estimated Required Quantities: The estimated required quantities estimate in Paragraph 2, Exhibit A, is amended to include the following amendment to required quantities used: 2. Compensation for Services: Compensa tion for services in Paragraph 2 is amended to state that the City agrees to pay the Contractor a fixed sum of $362,670.05 for the services as described in Exhibit A as amended hereby. 3. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 4. Entire Agreement. This Amendment constitutes the entire agreement between the parties with respect to the matter herein contained and all prior negotiations with respect to the subject matter herein contained are merged into and incorporated into this Amendment, and all prior documents and correspondence between the parties with respect to the subject matter herein contained (other than the Agreement) are superseded and of no further force or effect. 5. Binding. This Amendment shall be binding upon and unsure to the benefit of the parties hereto. Executed as of the day and year first written above. In Presence Of: CITY OF EDEN PRAIRIE __________________________________ By ________________________________ Its City Mayor __________________________________ By_______________________________ Its City Manager CONTRACTOR In Presence Of: ____________________________________ __________________________________ By ________________________________ Its __________________________ __________________________________ _______________________________ Its _______________________ CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: November 15, 2022 DEPARTMENT/DIVISION: Jay Lotthammer, Director Parks and Recreation ITEM DESCRIPTION: Lease Agreement for Staring Lake Park Trail Easement ITEM NO.: VIII.D. Motion Move to: Authorize entering into a lease agreement with the Minnesota Department of Natural Resources for the portion of trail owned by the State of Minnesota. Synopsis A portion of the trail encircling Stating Lake is owned by the State of Minnesota. This segment is adjacent to the Department of Natural Resources boat launch and has historically been leased for trail purposes. The new lease agreement would run through June 30, 2032. Attachment Lease Agreement CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: November 15, 2022 DEPARTMENT/DIVISION: Rod Rue Public Works / Engineering ITEM DESCRIPTION: #22824 Approve Professional Services Agreement with Bolton & Menk for Willow Creek Road Feasibility Study ITEM NO.: VIII.E. Requested Action Move to: Approve Professional Services Agreement with Bolton & Menk, Inc. for assistance with the Willow Creek Road Street and Utility Feasibility Study in the amount of $60,700.00. Synopsis This Professional Services Agreement will assist the engineering staff in studying the feasibility of installing city utilities (sanitary, water, and stormwater) and providing a preliminary design for the improvements. The feasibility study will also review possible street improvements within the Willow Creek Road neighborhood. A Feasibility Report will be drafted and presented to the neighborhood and city council to determine if the improvements are necessary, cost-effective, and feasible. Background Information A petition was received from several Willow Creek Road neighborhood residents requesting consideration for public sanitary sewer, watermain, and stormwater improvements. The petitions were received by the City Council on August 16, 2022, and a resolution was passed that instructed the City Engineer to draft and present a feasibility report to the City Council. Financial Implications The Professional Services Agreement with Bolton & Menk, Inc. has an estimated cost of $60,700.00. Attachment Professional Services Agreement Exhibit A – Letter Proposal 2021 04 22 Version 2021 04 22 Agreement for Professional Services This Agreement (“Agreement”) is made on the 15th day of November, 2022, between the City of Eden Prairie, Minnesota (hereinafter “City”), whose business address is 8080 Mitchell Road, Eden Prairie, MN 55344, and Bolton & Menk, Inc. “Consultant”), a Minnesota corporation (hereinafter “Consultant”) whose business address is 12224 Nicollet Avenue, Burnsville, MN 55337-1649. Preliminary Statement The City has adopted a policy regarding the selection and hiring of consultants to provide a variety of professional services for City projects. That policy requires that persons, firms or corporations providing such services enter into written agreements with the City. The purpose of this Agreement is to set forth the terms and conditions for the provision of professional services by Consultant for Willow Creek Road Street and Utility_Improvements Feasibility Study___ hereinafter referred to as the “Work”. The City and Consultant agree as follows: 1.Scope of Work. The Consultant agrees to provide the professional services shown in Exhibit A (Bolton & Menk Proposal Letter dated October 31, 2022) in connection with the Work. Exhibit A is intended to be the scope of service for the work of the Consultant. Any general or specific conditions, terms, agreements, consultant or industry proposal, or contract terms attached to or a part of Exhibit A are declined in full and, accordingly, are deleted and shall not be in effect in any manner. 2.Term. The term of this Agreement shall be from __November 15, 2022___through _November 1, 2023__ the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as herein stated. 3.Compensation for Services. City agrees to pay the Consultant on an hourly basis plus expenses in a total amount not to exceed $ 60,700.00 for the services as described in Exhibit A. a. Any changes in the scope of the work which may result in an increase to the compensation due the Consultant shall require prior written approval by an authorized representative of the City or by the City Council. The City will not pay additional compensation for services that do not have prior written authorization. b. Special Consultants may be utilized by the Consultant when required by the complex or specialized nature of the Project and when authorized in writing by the City. c. If Consultant is delayed in performance due to any cause beyond its reasonable control, including but not limited to strikes, riots, fires, acts of God, governmental Page 2 of 10 2021 04 22 actions, actions of a third party, or actions or inactions of City, the time for performance shall be extended by a period of time lost by reason of the delay. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 4.City Information. The City agrees to provide the Consultant with the complete information concerning the Scope of the Work and to perform the following services: a. Access to the Area. Depending on the nature of the Work, Consultant may from time to time require access to public and private lands or property. As may be necessary, the City shall obtain access to and make all provisions for the Consultant to enter upon public and private lands or property as required for the Consultant to perform such services necessary to complete the Work. b. Consideration of the Consultant's Work. The City shall give thorough consideration to all reports, sketches, estimates, drawings, and other documents presented by the Consultant, and shall inform the Consultant of all decisions required of City within a reasonable time so as not to delay the work of the Consultant. c. Standards. The City shall furnish the Consultant with a copy of any standard or criteria, including but not limited to, design and construction standards that may be required in the preparation of the Work for the Project. d. City's Representative. A person shall be appointed to act as the City's representative with respect to the work to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the services provided or materials, equipment, elements and systems pertinent to the work covered by this Agreement. 5.Method of Payment. The Consultant shall submit to the City, on a monthly basis, an itemized invoice for professional services performed under this Agreement. Invoices submitted shall be paid in the same manner as other claims made to the City for: a. Progress Payment. For work reimbursed on an hourly basis, the Consultant shall indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for each employee, a computation of amounts due for each employee, and the total amount due for each project task. Consultant shall verify all statements submitted for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if provided for in Exhibit A, the Consultant shall provide an itemized listing and such documentation as reasonably required by the City. Each invoice shall contain the City’s project number and a progress summary showing the original (or amended) amount of the contract, current billing, past payments and unexpended balance of the contract. b. Suspended Work. If any work performed by the Consultant is suspended in whole or in part by the City, the Consultant shall be paid for any services set forth on Page 3 of 10 2021 04 22 Exhibit A performed prior to receipt of written notice from the City of such suspension. c. Payments for Special Consultants. The Consultant shall be reimbursed for the work of special consultants, as described herein, and for other items when authorized in writing by the City. d. Claims. To receive any payment on this Agreement, the invoice or bill must include the following signed and dated statement: “I declare under penalty of perjury that this account, claim, or demand is just and correct and that no part of it has been paid.” 6.Project Manager and Staffing. The Consultant shall designated a Project Manager and notify the City in writing of the identity of the Project Manager before starting work on the Project. The Project Manager shall be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms established herein. Consultant may not remove or replace the Project Manager without the approval of the City. 7.Standard of Care. Consultant shall exercise the same degree of care, skill and diligence in the performance of its services as is ordinarily exercised by members of the profession under similar circumstances in Hennepin County, Minnesota. Consultant shall be liable to the fullest extent permitted under applicable law, without limitation, for any injuries, loss, or damages proximately caused by Consultant's breach of this standard of care. Consultant shall put forth reasonable efforts to complete its duties in a timely manner. Consultant shall not be responsible for delays caused by factors beyond its control or that could not be reasonably foreseen at the time of execution of this Agreement. Consultant shall be responsible for costs, delays or damages arising from unreasonable delays in the performance of its duties. 8.Termination. This Agreement may be terminated by either party by seven (7) days written notice delivered to the other party at the address written above. Upon termination under this provision, if there is no fault of the Consultant, the Consultant shall be paid for services rendered and reimbursable expenses until the effective date of termination. If however, the City terminates the Agreement because the Consultant has failed to perform in accordance with this Agreement, no further payment shall be made to the Consultant, and the City may retain another consultant to undertake or complete the Work identified herein. 9.Subcontractor. The Consultant shall not enter into subcontracts for services provided under this Agreement except as noted in the Scope of Work, without the express written consent of the City. The Consultant shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. If the Consultant fails within that time to pay the subcontractor any undisputed amount for which the Consultant has received payment by the City, the Consultant shall pay interest to the subcontractor on the unpaid amount at the rate of 1.5 percent per month or any part of a month. The Page 4 of 10 2021 04 22 minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less than $100, the Consultant shall pay the actual interest penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Consultant shall be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 10.Independent Consultant. Consultant is an independent contractor engaged by City to perform the services described herein and as such (i) shall employ such persons as it shall deem necessary and appropriate for the performance of its obligations pursuant to this Agreement, who shall be employees, and under the direction, of Consultant and in no respect employees of City, and (ii) shall have no authority to employ persons, or make purchases of equipment on behalf of City, or otherwise bind or obligate City. No statement herein shall be construed so as to find the Consultant an employee of the City. 11.Insurance. a. General Liability. Prior to starting the Work, Consultant shall procure, maintain and pay for such insurance as will protect against claims or loss which may arise out of operations by Consultant or by any subcontractor or by anyone employed by any of them or by anyone for whose acts any of them may be liable. Such insurance shall include, but not be limited to, minimum coverages and limits of liability specified in this Paragraph, or required by law. b. If Consultant’s insurance does not afford coverage on behalf of subcontractors, Consultant must require and verify that all subcontractors maintain insurance meeting all the requirements of this paragraph 11, and Consultant must include in its contract with subcontractors the requirement that the City be listed as an additional insured on insurance required from subcontractors. In such case, prior to a subcontractor performing any Work covered by this Agreement, Consultant must: (i) provide the City with a certificate of insurance issued by the subcontractor’s insurance agent indicating that the City is an additional insured on the subcontractor’s insurance policy; and (ii) submit to the City a copy of Consultant’s agreement with the subcontractor for purposes of the City’s review of compliance with the requirements of this paragraph 11. c. Consultant shall procure and maintain the following minimum insurance coverages and limits of liability for the Work: Worker’s Compensation Statutory Limits Employer’s Liability $500,000 each accident $500,000 disease policy limit $500,000 disease each employee Commercial General $1,000,000 property damage and bodily Liability injury per occurrence $2,000,000 general aggregate $2,000,000 Products – Completed Operations Page 5 of 10 2021 04 22 Aggregate $100,000 fire legal liability each occurrence $5,000 medical expense Comprehensive Automobile Liability $1,000,000 combined single limit each accident (shall include coverage for all owned, hired and non-owed vehicles.) Umbrella or Excess Liability $1,000,000 d. Commercial General Liability. The Commercial General Liability Policy shall be on ISO form CG 00 01 12 07 or CG 00 01 04 13, or the equivalent. Such insurance shall cover liability arising from premises, operations, independent contractors, products- completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). There shall be no endorsement or modification of the Commercial General Liability form arising from pollution, explosion, collapse, underground property damage or work performed by subcontractors. e. Professional Liability Insurance. In addition to the coverages listed above, Consultant shall maintain a professional liability insurance policy in the amount of $2,000,000. Said policy need not name the City as an additional insured. It shall be Consultant’s responsibility to pay any retention or deductible for the professional liability insurance. Consultant agrees to maintain the professional liability insurance for a minimum of two (2) years following termination of this Agreement. f. Consultant shall maintain “stop gap” coverage if Consultant obtains Workers’ Compensation coverage from any state fund if Employer’s liability coverage is not available. g. All policies, except the Worker’s Compensation Policy, Automobile Policy, and Professional Liability Policy, shall name the “City of Eden Prairie” as an additional insured including products and completed operations. h. All policies, except the Professional Liability Policy, shall apply on a “per project” basis. i. All General Liability policies, Automobile Liability policies and Umbrella policies shall contain a waiver of subrogation in favor of the City. j. All policies, except for the Worker’s Compensation Policy and the Professional Liability Policy, shall be primary and non-contributory. k. All polices, except the Worker’s Compensation Policy, shall insure the defense and indemnity obligations assumed by Consultant under this Agreement. The Professional Page 6 of 10 2021 04 22 Liability policy shall insure the defense and indemnity obligations assumed by Consultant under this Agreement except with respect to the liability for loss or damage resulting from the negligence or fault of anyone other than the Consultant or others for whom the Consultant is legally liable. l. Consultant agrees to maintain all coverage required herein throughout the term of the Agreement and for a minimum of two (2) years following City’s written acceptance of the Work. m. It shall be Consultant’s responsibility to pay any retention or deductible for the coverages required herein. n. All policies shall contain a provision or endorsement that coverages afforded thereunder shall not be cancelled or non-renewed or restrictive modifications added, without thirty (30) days’ prior notice to the City, except that if the cancellation or non- renewal is due to non-payment, the coverages may not be terminated or non-renewed without ten (10) days’ prior notice to the City. o. Consultant shall maintain in effect all insurance coverages required under this Paragraph at Consultant’s sole expense and with insurance companies licensed to do business in the state in Minnesota and having a current A.M. Best rating of no less than A-, unless specifically accepted by City in writing. p.A copy of the Consultant’s Certificate of Insurance which evidences the compliance with this Paragraph, must be filed with City prior to the start of Consultant’s Work. Upon request a copy of the Consultant’s insurance declaration page, Rider and/or Endorsement, as applicable shall be provided. Such documents evidencing Insurance shall be in a form acceptable to City and shall provide satisfactory evidence that Consultant has complied with all insurance requirements. Renewal certificates shall be provided to City prior to the expiration date of any of the required policies. City will not be obligated, however, to review such Certificate of Insurance, declaration page, Rider, Endorsement or certificates or other evidence of insurance, or to advise Consultant of any deficiencies in such documents and receipt thereof shall not relieve Consultant from, nor be deemed a waiver of, City’s right to enforce the terms of Consultant’s obligations hereunder. City reserves the right to examine any policy provided for under this paragraph. q. Effect of Consultant’s Failure to Provide Insurance. If Consultant fails to provide the specified insurance, then Consultant will defend, indemnify and hold harmless the City, the City's officials, agents and employees from any loss, claim, liability and expense (including reasonable attorney's fees and expenses of litigation) to the extent necessary to afford the same protection as would have been provided by the specified insurance. Except to the extent prohibited by law, this indemnity applies regardless of any strict liability or negligence attributable to the City (including sole negligence) and regardless of the extent to which the underlying occurrence (i.e., the event giving rise to a claim which would have been covered by the specified insurance) is attributable to the Page 7 of 10 2021 04 22 negligent or otherwise wrongful act or omission (including breach of contract) of Consultant, its subcontractors, agents, employees or delegates. Consultant agrees that this indemnity shall be construed and applied in favor of indemnification. Consultant also agrees that if applicable law limits or precludes any aspect of this indemnity, then the indemnity will be considered limited only to the extent necessary to comply with that applicable law. The stated indemnity continues until all applicable statutes of limitation have run. If a claim arises within the scope of the stated indemnity, the City may require Consultant to: i. Furnish and pay for a surety bond, satisfactory to the City, guaranteeing performance of the indemnity obligation; or ii. Furnish a written acceptance of tender of defense and indemnity from Consultant's insurance company. Consultant will take the action required by the City within fifteen (15) days of receiving notice from the City. 12.Indemnification. Consultant will defend and indemnify City, its officers, agents, and employees and hold them harmless from and against all judgments, claims, damages, costs and expenses, including a reasonable amount as and for its attorney’s fees paid, incurred or for which it may be liable resulting from any breach of this Agreement by Consultant, its agents, contractors and employees, or any negligent or intentional act or omission performed, taken or not performed or taken by Consultant, its agents, contractors and employees, relative to this Agreement. City will indemnify and hold Consultant harmless from and against any loss for injuries or damages arising out of the negligent acts of the City, its officers, agents or employees. 13.Ownership of Documents. All plans, diagrams, analyses, reports and information generated in connection with the performance of the Agreement (“Information”) shall become the property of the City, but Consultant may retain copies of such documents as records of the services provided. The City may use the Information for its purposes and the Consultant also may use the Information for its purposes. Use of the Information for the purposes of the project contemplated by this Agreement (“Project”) does not relieve any liability on the part of the Consultant, but any use of the Information by the City or the Consultant beyond the scope of the Project is without liability to the other, and the party using the Information agrees to defend and indemnify the other from any claims or liability resulting therefrom. 14.Mediation. Each dispute, claim or controversy arising from or related to this agreement shall be subject to mediation as a condition precedent to initiating arbitration or legal or equitable actions by either party. Unless the parties agree otherwise, the mediation shall be in accordance with the Commercial Mediation Procedures of the American Arbitration Association then currently in effect. A request for mediation shall be filed in writing with the American Arbitration Association and the other party. No arbitration or legal or equitable action may be instituted for a period of 90 days from the filing of the request for Page 8 of 10 2021 04 22 mediation unless a longer period of time is provided by agreement of the parties. Cost of mediation shall be shared equally between the parties. Mediation shall be held in the City of Eden Prairie unless another location is mutually agreed upon by the parties. The parties shall memorialize any agreement resulting from the mediation in a mediated settlement agreement, which agreement shall be enforceable as a settlement in any court having jurisdiction thereof. GENERAL TERMS AND CONDITIONS 15.Assignment. Neither party shall assign this Agreement, nor any interest arising herein, without the written consent of the other party. 16.Compliance with Laws and Regulations. In providing services hereunder, the Consultant shall abide by statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided. Any violation of statutes, ordinances, rules and regulations pertaining to the services to be provided shall constitute a material breach of this Agreement and entitle the City to immediately terminate this Agreement. 17.Conflicts. No salaried officer or employee of the City and no member of the Council of the City shall have a financial interest, direct or indirect, in this Agreement. The violation of this provision renders the Agreement void. 18.Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be considered an original. 19.Damages. In the event of a breach of this Agreement by the City, Contractor shall not be entitled to recover punitive, special or consequential damages or damages for loss of business. 20.Employees. Contractor agrees not to hire any employee or former employee of City and City agrees not to hire any employee or former employee of Contractor prior to termination of this Agreement and for one (1) year thereafter, without prior written consent of the former employer in each case. 21.Enforcement. The Contractor shall reimburse the City for all costs and expenses, including without limitation, attorneys' fees paid or incurred by the City in connection with the enforcement by the City during the term of this Agreement or thereafter of any of the rights or remedies of the City under this Agreement. 22.Entire Agreement, Construction, Application and Interpretation. This Agreement is in furtherance of the City’s public purpose mission and shall be construed, interpreted, and applied pursuant to and in conformance with the City's public purpose mission. The entire agreement of the parties is contained herein. This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Page 9 of 10 2021 04 22 Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. 23.Governing Law. This Agreement shall be controlled by the laws of the State of Minnesota. 24.Non-Discrimination. During the performance of this Agreement, the Consultant shall not discriminate against any employee or applicants for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. The Consultant shall post in places available to employees and applicants for employment, notices setting forth the provision of this non- discrimination clause and stating that all qualified applicants will receive consideration for employment. The Consultant shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. The Consultant further agrees to comply with all aspects of the Minnesota Human Rights Act, Minnesota Statutes 363.01, et. seq., Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act of 1990. 25.Notice. Any notice required or permitted to be given by a party upon the other is given in accordance with this Agreement if it is directed to either party by delivering it personally to an officer of the party, or if mailed in a sealed wrapper by United States registered or certified mail, return receipt requested, postage prepaid, or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed to the address listed on page 1 hereof. Notices shall be deemed effective on the earlier of the date of receipt or the date of mailing or deposit as aforesaid, provided, however, that if notice is given by mail or deposit, that the time for response to any notice by the other party shall commence to run one business day after any such mailing or deposit. A party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 26.Rights and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law. 27.Services Not Provided For. No claim for services furnished by the Consultant not specifically provided for herein shall be honored by the City. 28.Severability. The provisions of this Agreement are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction to be contrary to law, such decision shall not affect the remaining provisions of this Agreement. 29.Statutory Provisions. a. Audit Disclosure. The books, records, documents and accounting procedures and practices of the Consultant or other parties relevant to this Agreement are subject to Page 10 of 10 2021 04 22 examination by the City and either the Legislative Auditor or the State Auditor for a period of six (6) years after the effective date of this Agreement. b. Data Practices. Any reports, information, or data in any form given to, or prepared or assembled by the Consultant under this Agreement which the City requests to be kept confidential, shall not be made available to any individual or organization without the City's prior written approval. This Agreement is subject to the Minnesota Government Data Practice Act, Minnesota Statutes Chapter 13 (Data Practices Act). All government data, as defined in the Data Practices Act Section 13.02, Subd 7, which is created, collected, received, stored, used, maintained, or disseminated by Consultant in performing any of the functions of the City during performance of this Agreement is subject to the requirements of the Data Practice Act and Consultant shall comply with those requirements as if it were a government entity. All subcontracts entered into by Consultant in relation to this Agreement shall contain similar Data Practices Act compliance language. 30.Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect, in any respect, the validity of the remainder of this Agreement. Executed as of the day and year first written above. CITY OF EDEN PRAIRIE __________________________ ___ _____ Mayor ______________________________ _____ City Manager CONSULTANT _______________________________________ By: ___________________________________ Its: ___________________________________ Marcus A. Thomas Senior Principal Engineer N:\Proposals\Eden Prairie\Willow Creek Rd Feasibility Study\For Review_Willow Creek Road Feasibility Study.docx October 31, 2022 Mr. Rod Rue, P.E. City Engineer City of Eden Prairie rrue@edenprairie.org RE: Proposal for Professional Engineering Services Willow Creek Road Feasibility Study Dear Mr. Rue, Thank you for allowing Bolton & Menk to prepare this proposal for the City of Eden Prairie for the Willow Creek Road feasibility study. At the City Council meeting on August 16th, the Council received a petition from residents along Willow Creek Road requesting public improvements. This proposal is to explore the feasibility of street and utility improvements in the neighborhood. If the city moves forward following the completion of this feasibility phase, a supplemental proposal will be provided with the identified project scope for final design and plan preparation. PROJECT UNDERSTANDING Residents along Willow Creek Road have petitioned the city for street & utility improvements to provide public utilities to serve their properties. Properties in this neighborhood are currently served by private wells and septic systems. Over the years, residents have inquired about city utilities but have only recently come forward with a petition for such improvements. The existing roadway is a rural section and ranges from approximately 22-ft to 26-ft wide, not always centered within the city right-of-way, and the right-of-way varies from 30-ft to 100-ft, there are no pedestrian facilities in the neighborhood. The neighborhood has a challenging topography with elevation changes of approximately 30-ft. Willow Creek Road is the only way in/out of the neighborhood for the 29 homes in the area. Coordination with Nine Mile Creek Watershed District will be necessary as a part of the project. Public outreach to the residents in the neighborhood will also be necessary to review findings of the proposed improvements. The city is currently in the design phase of a project that will replace the existing bridge over Willow Creek. The proposed street and utility improvements identified in this study will tie into those new improvements. SCOPE OF WORK In accordance with the City’s request, subsequent emails and our conversation on September 21st, Bolton & Menk proposes to complete the following initial scope of work in support of the Willow Creek Road feasibility study: Name: Proposal – Willow Creek Road Feasibility Study Date: October 31, 2022 Page: 2 N:\Proposals\Eden Prairie\Willow Creek Rd Feasibility Study\For Review_Willow Creek Road Feasibility Study.docx Task 1: Project Coordination / Engagement Bolton & Menk will work in close coordination with the City to develop a project schedule and ensure project deadlines are met. Subtask 1.1: Project Management Upon notice to proceed, we will facilitate a project kick off meeting to clearly define roles and responsibilities, project scope and schedule, and expected deliverables. Project management activities include coordinating with project partners and public engagement efforts with the neighborhood residents. Subtask 1.2: City Meetings Bolton & Menk will be available for 2 project update meetings with City staff as a part of the feasibility phase. Bolton & Menk will provide status updates on project development and progress. It is expected that one of the project update meetings will be at City offices, and the other will be conducted via Microsoft Teams. Subtask 1.3: Regulatory Agency Coordination This project will require coordination and communication with various regulatory agencies including: Nine Mile Creek Watershed District (NMCWD), Mn Department of Health, and the MPCA (Sanitary Sewer Extension & SWPPP). Once enough information is known about the hydraulic impacts of the design alternatives of the street improvements, Bolton & Menk will facilitate a project meeting with City Staff and the watershed. We will maintain constant communication with the project team and share preliminary designs as deliverables are generated. Subtask 1.4: Informational Meetings Bolton & Menk will assist the City in facilitating a neighborhood public meeting, or informational presentation (narrated power point), to share the findings of the feasibility study and proposed improvements. A letter, introducing the project and requesting access to various homes (survey), will be prepared for the City to mail to area properties. Feedback will be available through email to the city or our project manager. Task 2: Project Survey – Optional task A full topographic survey of the project area is not proposed as a part of this phase. Available LIDAR will be utilized to layout the proposed improvements. As an optional task during this phase, to help further assist with sanitary sewer design, low-floor elevations in 6 homes would be gathered, along with topographic survey along a potential utility alignment between properties along a shared property line. Understanding low-floor elevation in area homes will be critical to the preliminary design of the sanitary sewer. For the optional task, we have included time to gather low floor elevation for 6 homes in the neighborhood and topographic survey along a shared 300-ft property line. If the optional task is not authorized during this stage, we will utilize existing contours, building records (provided by the City), and best practices to establish assumed acceptable sanitary sewer depths. Name: Proposal – Willow Creek Road Feasibility Study Date: October 31, 2022 Page: 3 N:\Proposals\Eden Prairie\Willow Creek Rd Feasibility Study\For Review_Willow Creek Road Feasibility Study.docx Task 3: Preliminary Roadway Improvements Roadway improvements will be evaluated based on the City’s standard typical section which includes an urban roadway with concrete curb and gutter and is 28-feet wide back of curb to back of curb. We will also evaluate maintaining the existing rural section along Willow Creek Road at a consistent width of 26- ft wide, or width as preferred by the city. Pedestrian improvements are not proposed as a part of the preliminary layout. Task 4: Preliminary Utility Improvements The Willow Creek Road neighborhood is not served by City public utilities. As a part of the feasibility phase our team will evaluate possible layout options for sanitary sewer, watermain and storm sewer to serve the neighborhood. City record drawings of existing facilities in the area, as well as low-floor data from Task 2 will be utilized to help determine connections to existing City utilities and overall feasible design alternatives. Subtask 4.1: Sanitary Sewer The Willow Creek Road neighborhood has a highpoint in the neighborhood with a grade change of approximately 30 feet. Bolton & Menk will evaluate 2-sanitary sewer gravity layouts to determine the most feasible route to provide service to the area. It is expected that one route may include an alignment down property lines, which would require easement acquisition. Acquisition services are not included as a part of this phase. Due to the existing topography of the area, it is expected that a lift station may be necessary within the area to provide sanitary service. A third sanitary sewer layout will be evaluated that includes a lift station with forcemain. The feasibility study will help identify the general location of the lift station, but no preliminary lift station design is proposed as a part of this study. Subtask 4.2: Watermain Watermain layout will be designed to provide service to the neighborhood, when feasible, the alignment of the watermain will follow the sanitary sewer. Watermain will be designed to meet City and industry standards. Subtask 4.3: Stormwater Management Storm sewer improvements within the neighborhood will be dictated by the Nine Mile Creek watershed rules and overall level of street improvements. If Willow Creek Road is upgraded to the standard city street section, 28 ft back of curb to back of curb, additional stormwater treatment will be required to satisfy the Nine Mile Watershed permitting. If a rural street section is maintained, stormwater management requirements will likely be lessened. With full reconstruction of the roadway, we anticipate water quality and volume control will be required. Rate control will be necessary with the addition of curb & gutter. If a rural section is maintained, ditches can be enhanced and utilized for filtration for water quality and volume control. Our team will prepare an existing conditions model, including: watershed delineations, model major drainage ways and culvert crossings, and establish existing conditions flow rates. As a part of the proposed stormwater design, we will quantify reconstructed area, water quality volume required, and preliminary site locations, and general footprints, for BMP’s. Our team will also verify rate control with new storm sewer added. Cost estimates illustrating the stormwater management costs for both urban Name: Proposal – Willow Creek Road Feasibility Study Date: October 31, 2022 Page: 4 N:\Proposals\Eden Prairie\Willow Creek Rd Feasibility Study\For Review_Willow Creek Road Feasibility Study.docx and rural sections will be completed for review and consideration. Task 5: Feasibility Documents We will prepare and present a draft feasibility documents for City review. We anticipate the following feasibility components. • Executive summary identifying: o existing conditions o proposed improvements o permitting needs, including: wetlands, floodplains, and DNR • Figures including: o Public Utility Improvement layout options o Street Improvement options • Estimated costs o Street Improvements (urban & rural) o Utility Improvements o Stormwater Management Improvements (urban & rural) The City will prepare a feasibility report utilizing information shared by the project team. ESTIMATED FEES Bolton & Menk proposes to complete the above scope of work on an hourly basis for a not to exceed hourly fee of $51,400 (excludes optional task). These fees for the individual tasks are estimates, a detailed breakdown of tasks, staff hours, and associated fees is available upon request. Task 1 Project Coordination / Engagement $ 5,400 Task 2 Project Survey (Optional) $ 9,300 Task 3 Preliminary Roadway Improvements $ 6,500 Task 4 Preliminary Utility Improvements $ 21,100 Task 5 Feasibility Documents $ 18,400 Total Estimated Fee (without Task 2) $ 51,400 Total Estimated Fee (with Task 2) $ 60,700 Bolton & Menk appreciates the opportunity to help you with this challenging project in our continued service to the City of Eden Prairie. We look forward to working with you on this project. If you have any questions on this proposal please call/email me at 612-756-3427 or sarah.lloyd@bolton-menk.com. Sincerely, Bolton & Menk, Inc. Sarah E. Lloyd, P.E. Principal Engineer Client:City of Eden Prairie Project:Willow Creek Road Feasibility Study TASK NO.WORK TASK DESCRIPTION Project ManagerWater Resources Project ManagerDesign EngineerEnvironmental EngineerWetland SpecialistLicensed SurveyorOffice TechnicianSurvey Field TechnicianTotals 1.0 Project Coordination / Engagement 1.1 Kickoff Meeting 2 2 1.2 Project Meetings 4 4 8 1.3 Reg Agency Meeting (follow up call)1 4 2 7 1.4 Public Engagement (letter and meeting)10 4 14 SUBTOTAL HOURS - TASK 1 17 8 6 0 0 0 0 0 31 2.0 Project Survey - Optional Task 2.1 Topographic Survey (~300 ft)0 4 4 4 12 24 2.2 Low floor survey (6 homes est. 2.5 hr/home)2 3 1.5 15 21.5 2.3 Control & GSOC 2 2 8 12 SUBTOTAL HOURS - TASK 2 2 0 4 0 0 9 7.5 35 57.5 3.0 Preliminary Roadway Improvements 3.1 Preliminary Roadway Layout 6 2 24 32 3.2 Hydraulic Impacts - Existing Conditions Model 2 2 8 12 SUBTOTAL HOURS - TASK 3 8 4 32 0 0 0 0 0 44 4.0 Preliminary Utility Improvements 4.1 Sanitary Sewer (3 design layouts)8 80 4 92 4.2 Watermain 1 8 9 4.3 Stormwater Design 2 6 40 48 SUBTOTAL HOURS - TASK 4 11 6 128 4 0 0 0 0 149 5.0 Feasibility Documents 5.1 Develop draft feasibility recommendations 4 4 8 16 5.2 Summarize Permitting Implications 1 2 10 13 5.3 Develop cost estimate 6 2 40 4 52 5.4 Figures 2 20 22 5.5 Final feasibility report 2 4 12 4 22 SUBTOTAL HOURS - TASK 5 15 12 90 8 0 0 0 0 125 BOLTON & MENK, INC. DETAILED COST ESTIMATE Willow Creek Road Feasibility City of Eden Prairie, MN Client:City of Eden Prairie Project:Willow Creek Road Feasibility Study TASK NO.WORK TASK DESCRIPTION Project ManagerWater Resources Project ManagerDesign EngineerEnvironmental EngineerLicensed SurveyorOffice TechnicianSurvey Field TechnicianTotal Hours Total Cost 1.0 Project Coordination / Engagement 17 8 6 0 0 0 0 31 $5,400 2.0 Project Survey - Optional Task 2 0 4 0 9 7.5 35 57.5 $9,300 3.0 Preliminary Roadway Improvements 8 4 32 0 0 0 0 44 $6,500 4.0 Preliminary Utility Improvements 11 6 128 4 0 0 0 149 $21,100 5.0 Feasibility Documents 15 12 90 8 0 0 0 125 $18,400 TOTAL HOURS 53 30 260 12 9 7.5 35 406.5 AVERAGE HOURLY RATE $185 $180 $135 $170 $179 $116 $170 SUBTOTAL $9,805 $5,400 $35,100 $2,040 $1,611 $870 $5,950 TOTAL FEE $60,700 DETAILED COST ESTIMATE BOLTON & MENK, INC. Willow Creek Road Feasibility City of Eden Prairie, MN CITY COUNCIL AGENDA SECTION: Consent Calendar DATE: November 15, 2022 DEPARTMENT/DIVISION: Patrick Sejkora Public Works / Engineering ITEM DESCRIPTION: I.C. 21823 Award Contract for 2021-2022 Priority Pond Dredging to Minger Construction Co. Inc. ITEM NO.: VIII.F. Requested Action Move to: Award contract for the 2021-2022 Priority Pond Dredging Project to Minger Construction Co. Inc. in the amount of $231,654.75 Synopsis Online bids were received on Friday, November 4, 2022 for this project. The eleven bids received are summarized in the attached summary of bids. The low bid, in the amount of $231,654.75, was submitted by Minger Construction Co. Inc. The low bid is 28% below the Engineer’s Estimate. The City’s consultant and staff recommend awarding the contract for the project to Minger Construction, who have worked in Eden Prairie on similar projects. Background Information This project includes the removal of sediment from stormwater pond 23-43-C, a historic wetland located off Welters Way. The pond has not been dredged previously and has a significant build up of sediment. This sediment has limited the pond’s effectiveness at removing stormwater pollutants and posed maintenance problems for the City’s stormwater infrastructure. This pond is of considerable water quality significance, given it receives runoff from a significant area, including Neill Lake, and is the last pond prior to discharge to Purgatory Creek. Additionally, a deteriorated corrugated metal culvert that equalizes water levels between 23-43-C and 23-43-A will be replaced with a reinforced concrete culvert. Project Cost Summary The project will be funded with the Capital Improvement Plan (Stormwater). Attachments Letter of Recommendation and Summary of Bids Contract Memo To: Patrick Sejkora, PE, City of Eden Prairie Molly Swanson, City of Eden Prairie From: Josh Accola, PE, Stantec Joey Pesik, EIT, Stantec Project/File: 227704352 Date: November 7, 2022 Subject: Bid Results – City of Eden Prairie Pond Improvements (Pond 23-43-C) (QuestCDN #8311976) Bid Results Eleven bids were received on Friday, November 4th for the City of Eden Prairie Pond Improvements (Pond 23-43-C) Project. Quote results are summarized below and details are in the attached table. Contractor Bid Amount · Minger Construction Co. Inc. $ 231,654.75 · Rachel Contracting, LLC $ 244,171.25 · Sunram Construction, Inc. $ 248,965.00 · U.S. SiteWork $ 257,381.50 · Minnesota Dirt Works Inc. $ 263,230.00 · New Look Contracting, Inc. $ 271,371.00 · Peterson Companies $ 284,265.67 · Northwest $ 284,667.84 · Meyer Contracting Inc. $ 322,548.91 · Frattalone Companies · Bituminous Roadways Inc. $ 331,578.95 $ 335,356.15 The low quote is Minger Construction Co. Inc. with a bid of $231,654.75. The Engineer’s Opinion of Probable Cost (OPC) was $324,600.00. Prior to the November 15th Council meeting, Stantec will reach out to Wyatt Held at Minger Construction Co. Inc. and confirmed their commitment to the Bid. Engineer’s Recommendation The bids were competitive and fortunately lower than expected, with a majority of bids falling between 70- 85% of the OPC. Stantec’s OPC inflated expected cost for Muck Excavation and Offsite Disposal and Mobilization/Demobilization due to expected fuel price increases for hauling and equipment, which seems to have not impacted the market as much as expected and resulted in most of the bids being lower than the OPC. Stantec recommends that the project be awarded to Minger Construction Co. Inc. in the amount of $231,654.75 Stantec Consulting Services Inc. Josh Accola Water Resources Engineer/Project Manager Phone: 952-334-1418 Joshua.Accola@stantec.com Attachments: · Bid Tab Pond Improvements (Pond 23-43-C) (#8311976) Owner: Eden Prairie, City of - Engineering Solicitor: Stantec 11/04/2022 10:00 AM CDT Section Title Line Item Item CodeItem Description UofM Quantity Pond Improvements (Pond 23-43-C) 1 1 Mobilization and Demobilization LS 1 2 2 Temporary Earthen Dam (2) and Dewatering LS 1 3 3 Clearing & Grubbing LS 1 4 4 Tree Removal EA 8 5 5 Traffic Control LS 1 6 6 Flotation Silt Curtain, Type Still Water - Maintained LF 138 7 7 Silt Fence or Approved Equal Perimeter Control - Maintained LF 390 8 8 Inlet Protection - Maintained EA 3 9 9 Temporary Rock Construction Entrance - Maintained EA 1 10 10 Orange Construction / Snow Fence - Maintained LF 885 11 11 Hydroseed BWSR Mesic Short Urban Buffer South & West Seed Mix SY 270 12 12 Hydroseed MnDOT Seed Mix 34-261 (Wetland Riparian Central, Southern, and Western MN)SY 670 13 13 Hydroseed MnDOT Seed Mix 25-131 (Commercial Turf) or approved equivalent SY 35 14 14 Erosion Control Blanket (Category 25) or approved equivalent - Maintained SY 35 15 15 Street Sweeper (with Pickup Broom)HR 20 16 16 Hydraulic Erosion Control Product - Stabilized Fiber Matrix SY 864 17 17 Muck Excavation and Offside Disposal (EV)CY 1923 18 18 Common Topsoil Borrow CY 41 19 19 Mud Mats or Approved Equal (in case of early thaw)LS 1 20 20 Irrigation and Pet Containment System Repair LOT 1 21 21 Flush Wetland Monuments EA 5 22 22 Full Sign Wetland Monuments EA 10 23 23 Removal of 65" Span CMP Arch Pipe LF 90 24 24 40"x65" RC Arch Pipe Swer Class III LF 65 25 25 40"x65" RC Arch Pipe Flared-end Section EA 2 Base Bid Total: Engineer's Opinion of Probable Cost Minger Construction Co. Inc.Rachel Contracting, LLC Unit Price Extension Unit Price Extension Unit Price Extension $324,545.00 $231,654.75 $244,171.25 $30,000.00 $30,000.00 $17,000.00 $17,000.00 $24,000.00 $24,000.00 $35,000.00 $35,000.00 $11,250.00 $11,250.00 $23,641.00 $23,641.00 $6,000.00 $6,000.00 $1,700.00 $1,700.00 $2,321.00 $2,321.00 $900.00 $7,200.00 $550.00 $4,400.00 $290.10 $2,320.80 $2,700.00 $2,700.00 $1,050.00 $1,050.00 $1,170.00 $1,170.00 $30.00 $4,140.00 $22.00 $3,036.00 $15.10 $2,083.80 $5.00 $1,950.00 $2.75 $1,072.50 $8.71 $3,396.90 $250.00 $750.00 $155.00 $465.00 $393.50 $1,180.50 $2,200.00 $2,200.00 $16,350.00 $16,350.00 $1,810.00 $1,810.00 $4.00 $3,540.00 $2.50 $2,212.50 $6.70 $5,929.50 $4.00 $1,080.00 $4.00 $1,080.00 $5.40 $1,458.00 $4.00 $2,680.00 $4.00 $2,680.00 $2.20 $1,474.00 $3.00 $105.00 $4.00 $140.00 $41.45 $1,450.75 $10.00 $350.00 $4.00 $140.00 $11.60 $406.00 $150.00 $3,000.00 $155.00 $3,100.00 $180.90 $3,618.00 $2.50 $2,160.00 $4.00 $3,456.00 $1.70 $1,468.80 $80.00 $153,840.00 $47.25 $90,861.75 $52.50 $100,957.50 $75.00 $3,075.00 $65.00 $2,665.00 $32.90 $1,348.90 $525.00 $525.00 $1.00 $1.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 $850.00 $850.00 $2,320.50 $2,320.50 $150.00 $750.00 $275.00 $1,375.00 $159.90 $799.50 $250.00 $2,500.00 $450.00 $4,500.00 $148.90 $1,489.00 $45.00 $4,050.00 $10.50 $945.00 $37.30 $3,357.00 $550.00 $35,750.00 $645.00 $41,925.00 $550.80 $35,802.00 $10,000.00 $20,000.00 $9,700.00 $19,400.00 $9,583.90 $19,167.80 $324,545.00 $231,654.75 $244,171.25 Sunram Construction, Inc.US SiteWork Minnesota Dirt Works Inc Unit Price Extension Unit Price Extension Unit Price Extension $248,965.00 $257,381.50 $263,230.00 $13,000.50 $13,000.50 $16,000.00 $16,000.00 $17,000.00 $17,000.00 $36,300.00 $36,300.00 $3,000.00 $3,000.00 $28,600.00 $28,600.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $265.00 $2,120.00 $250.00 $2,000.00 $500.00 $4,000.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $700.00 $700.00 $21.00 $2,898.00 $25.00 $3,450.00 $21.50 $2,967.00 $4.00 $1,560.00 $3.20 $1,248.00 $3.80 $1,482.00 $150.00 $450.00 $230.00 $690.00 $235.00 $705.00 $1,200.00 $1,200.00 $2,000.00 $2,000.00 $2,900.00 $2,900.00 $4.00 $3,540.00 $3.50 $3,097.50 $4.00 $3,540.00 $3.75 $1,012.50 $4.50 $1,215.00 $3.50 $945.00 $3.75 $2,512.50 $4.50 $3,015.00 $3.50 $2,345.00 $3.75 $131.25 $4.50 $157.50 $3.50 $122.50 $3.75 $131.25 $4.50 $157.50 $3.50 $122.50 $135.00 $2,700.00 $150.00 $3,000.00 $140.00 $2,800.00 $3.75 $3,240.00 $4.50 $3,888.00 $3.50 $3,024.00 $55.00 $105,765.00 $60.00 $115,380.00 $60.00 $115,380.00 $63.00 $2,583.00 $13.00 $533.00 $62.00 $2,542.00 $1.00 $1.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $1,500.00 $1,500.00 $8,000.00 $8,000.00 $550.00 $550.00 $100.00 $500.00 $700.00 $3,500.00 $265.00 $1,325.00 $100.00 $1,000.00 $1,200.00 $12,000.00 $150.00 $1,500.00 $23.00 $2,070.00 $30.00 $2,700.00 $12.00 $1,080.00 $610.00 $39,650.00 $590.00 $38,350.00 $700.00 $45,500.00 $10,300.00 $20,600.00 $9,500.00 $19,000.00 $8,800.00 $17,600.00 $248,965.00 $257,381.50 $263,230.00 New Look Contracting, Inc.Peterson Companies Northwest Unit Price Extension Unit Price Extension Unit Price Extension $271,371.00 $284,265.67 $284,667.84 $20,000.00 $20,000.00 $40,157.70 $40,157.70 $17,500.00 $17,500.00 $12,500.00 $12,500.00 $16,248.33 $16,248.33 $65,000.00 $65,000.00 $1,650.00 $1,650.00 $4,951.10 $4,951.10 $7,500.00 $7,500.00 $550.00 $4,400.00 $275.00 $2,200.00 $125.00 $1,000.00 $1,050.00 $1,050.00 $3,201.00 $3,201.00 $1,550.00 $1,550.00 $25.00 $3,450.00 $0.01 $1.38 $15.00 $2,070.00 $5.00 $1,950.00 $4.40 $1,716.00 $2.65 $1,033.50 $175.00 $525.00 $165.00 $495.00 $225.00 $675.00 $3,500.00 $3,500.00 $1,555.48 $1,555.48 $3,750.00 $3,750.00 $4.00 $3,540.00 $4.40 $3,894.00 $2.65 $2,345.25 $4.00 $1,080.00 $9.65 $2,605.50 $8.55 $2,308.50 $4.00 $2,680.00 $4.85 $3,249.50 $4.55 $3,048.50 $4.00 $140.00 $61.03 $2,136.05 $35.00 $1,225.00 $4.00 $140.00 $9.37 $327.95 $21.84 $764.40 $1.00 $20.00 $137.50 $2,750.00 $190.00 $3,800.00 $4.00 $3,456.00 $2.41 $2,082.24 $1.70 $1,468.80 $76.00 $146,148.00 $63.38 $121,879.74 $48.31 $92,900.13 $1.00 $41.00 $129.25 $5,299.25 $60.00 $2,460.00 $1.00 $1.00 $0.01 $0.01 $8,000.00 $8,000.00 $2,000.00 $2,000.00 $1,040.00 $1,040.00 $1,000.00 $1,000.00 $140.00 $700.00 $345.00 $1,725.00 $175.00 $875.00 $90.00 $900.00 $325.00 $3,250.00 $175.00 $1,750.00 $50.00 $4,500.00 $23.20 $2,088.00 $50.00 $4,500.00 $600.00 $39,000.00 $596.48 $38,771.20 $597.10 $38,811.50 $9,000.00 $18,000.00 $11,320.62 $22,641.24 $9,666.13 $19,332.26 $271,371.00 $284,265.67 $284,667.84 Meyer Contracting Inc. Frattalone Companies Bituminous Roadways Inc. Unit Price Extension Unit Price Extension Unit Price Extension $322,548.91 $331,578.95 $335,356.15 $25,000.00 $25,000.00 $32,390.00 $32,390.00 $12,130.00 $12,130.00 $16,436.45 $16,436.45 $65,280.00 $65,280.00 $23,335.00 $23,335.00 $1,480.00 $1,480.00 $12,190.00 $12,190.00 $14,750.00 $14,750.00 $500.00 $4,000.00 $277.00 $2,216.00 $1,415.00 $11,320.00 $950.00 $950.00 $1,660.00 $1,660.00 $3,550.00 $3,550.00 $14.01 $1,933.38 $27.75 $3,829.50 $5.50 $759.00 $4.28 $1,669.20 $4.45 $1,735.50 $3.55 $1,384.50 $275.13 $825.39 $166.00 $498.00 $206.50 $619.50 $1,000.00 $1,000.00 $3,080.00 $3,080.00 $1,220.00 $1,220.00 $3.09 $2,734.65 $4.85 $4,292.25 $3.00 $2,655.00 $9.18 $2,478.60 $5.55 $1,498.50 $5.35 $1,444.50 $5.81 $3,892.70 $5.55 $3,718.50 $4.75 $3,182.50 $47.14 $1,649.90 $5.55 $194.25 $4.75 $166.25 $15.70 $549.50 $5.55 $194.25 $7.70 $269.50 $150.00 $3,000.00 $185.50 $3,710.00 $170.00 $3,400.00 $1.77 $1,529.28 $5.55 $4,795.20 $2.60 $2,246.40 $86.32 $165,993.36 $55.50 $106,726.50 $75.00 $144,225.00 $58.74 $2,408.34 $144.50 $5,924.50 $57.00 $2,337.00 $9,048.27 $9,048.27 $121.00 $121.00 $9,590.00 $9,590.00 $2,400.00 $2,400.00 $9,060.00 $9,060.00 $177.00 $177.00 $400.00 $2,000.00 $277.00 $1,385.00 $530.00 $2,650.00 $500.00 $5,000.00 $277.00 $2,770.00 $355.00 $3,550.00 $17.25 $1,552.50 $25.50 $2,295.00 $59.00 $5,310.00 $689.39 $44,810.35 $595.00 $38,675.00 $657.00 $42,705.00 $10,103.52 $20,207.04 $11,670.00 $23,340.00 $21,190.00 $42,380.00 $322,548.91 $331,578.95 $335,356.15 Section 00520 SHORT FORM CONSTRUCTION CONTRACT THIS AGREEMENT, made and executed this _____ day of __________ 20__, by and between City of Eden Prairie hereinafter referred to as the "CITY", and ___________________________, hereinafter referred to as the "CONTRACTOR", WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agrees as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the ENGINEER referred to in Paragraph IV, as provided by the CITY for: I.C. ______________________________________________________________ CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be $ . III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contract Documents consist of the following component parts: (1) Legal and Procedural Documents a. Notice to Contractors b. Instruction to Bidders b. Proposal Form and Schedule c. Construction Short Form Agreement d. Contractor's Performance Bond e. Contractor's Payment Bond (2) Special Conditions (3) Detail Specifications (4) General Conditions (5) Plans (6) Addenda and Supplemental Agreements The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the following schedule: Or in accordance with the Contract Documents. VI. This Agreement shall be executed in two (2) copies. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. In Presence Of: CITY OF EDEN PRAIRIE __________________________________ By ________________________________ Its City Mayor __________________________________ By_______________________________ Its City Manager CONTRACTOR In Presence Of: ____________________________________ __________________________________ By ________________________________ Its __________________________ __________________________________ _______________________________ Its __________________________ CITY COUNCIL AGENDA SECTION: Payment of Claims DATE: November 15, 2022 DEPARTMENT/DIVISION: Tammy Wilson, Office of the City Manager/Finance ITEM DESCRIPTION: Payment of Claims ITEM NO.: X. Requested Action Move to: Approve the Payment of Claims as submitted (roll call vote) Synopsis Checks 295702 - 296075 Wire Transfers 1032028 - 1032146 Wire Transfers 9096 - 9123 Purchasing Cards 9112 City of Eden PrairieCouncil Check Summary11/15/2022Division Amount Division Amount000 General 51,526 304 Senior Board 179100 City Manager 27,232 308 E-911 42,079101 Legislative 17,326 314 Special Investigations 1,500102 Legal Counsel 40,464 315 Economic Development 2,381110 City Clerk 854 509 CIP Fund -33,310111 Customer Service 2,662 512 CIP Trails 4,566112 Human Resources 300 513 CIP Pavement Management 5,968113 Communications 1,809 522 Improvement Projects 2006 1,962114 Benefits & Training 3,192 526 Transportation Fund 18,141130 Assessing 591 532 EP Road Connect Flying Cloud 406131 Finance 1,463 536 General LRT 73,923132 Housing and Community Services 4,624 539 2020 Improvement Projects 736133 Planning 9,664 540 Duck Lake Rd. Reconstruction 364,711136 Public Safety Communications 3,932 804 100 Year History 1137 Economic Development 1,365Total Capital Projects Fund 483,244138 Community Development Admin. 737151 Park Maintenance 15,069 601 Prairie Village Liquor 87,279153 Organized Athletics 2,079 602 Den Road Liquor 218,036154 Community Center 18,228 603 Prairie View Liquor 115,277156 Youth Programs 18,889 605 Den Road Building 2,183157 Special Events 456 701 Water Enterprise Fund 782,048158 Senior Center 546 702 Wastewater Enterprise Fund 27,774159 Recreation Administration 1,447 703 Stormwater Enterprise Fund 11,278160 Therapeutic Recreation 150Total Enterprise Fund 1,243,875162 Arts 3,135163 Outdoor Center 757 802 494 Commuter Services 20,020168 Arts Center 3,159 807 Benefits Fund 931,988180 Police Sworn 27,564 811 Property Insurance 141,878184 Fire 25,979 812 Fleet Internal Service 279,070186 Inspections 3,850 813 IT Internal Service 83,796200 Engineering 3,604 814 Facilities Capital ISF 51,722201 Street Maintenance 98,004 815 Facilites Operating ISF 56,869202 Street Lighting 86,203 816 Facilites City Center ISF 59,657Total General Fund 476,859817 Facilites Comm. Center ISF 74,664Total Internal Svc/Agency Fund 1,699,665 301 CDBG10,640303 Cemetary Operation3,900Report Total3,918,425312 Recycle Rebate242Total Special Revenue Fund14,782 City of Eden Prairie Council Check Register by GL 11/15/2022 Check #Amount Supplier / Explanation Account Description Business Unit Comments 296040 398,429 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Metering Water Meter Assemblies 295884 364,711 KRAEMER NORTH AMERICA LLC Improvement Contracts Duck Lake Rd. Reconstruction Duck Lake Rd improvement proj 9114 357,593 HEALTHPARTNERS Accounts Receivable Health and Benefits Nov 2022 Premiums 9100 286,504 ULTIMATE SOFTWARE GROUP, THE Federal Taxes Withheld Health and Benefits Payroll Taxes PR Ending 10.21.22 1032121 212,668 BOYER TRUCKS Equipment Parts Fleet Operating Various Truck parts 9098 206,223 PUBLIC EMPLOYEES RETIREMENT ASSOCIATION PERA Health and Benefits PERA PR Ending 10.07.22 295876 164,529 HYDROCORP Improvement Contracts Water Capital Water Meter replacements and inspections 295887 145,150 LEAGUE MN CITIES INS TRUST WC Insurance Property Insurance Property/Casualty coverate premiums 9112 95,105 USB-PURCHASING CARD Operating Supplies Various Funds 295840 90,382 ASTECH ASPHALT SURFACE TECHNOLOGIES CORP Crack Filling Street Maintenance 1032085 81,829 XCEL ENERGY Electric Various Funds 296041 73,923 METRO TRANSIT Other Contracted Services General LRT 295862 44,500 DIVERSIFIED CONSTRUCTION Other Contracted Services Facilities Capital 295895 41,779 MOTOROLA SOLUTIONS INC Equipment Repair & Maint E-911 Program 1032069 40,766 LOGIS LOGIS IT Operating 1032064 40,611 GREGERSON ROSOW JOHNSON & NILAN LTD Legal Legal Criminal Prosecution 295735 37,697 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1032133 37,622 METROPOLITAN MECHANICAL CONTRACTORS Contract Svcs - HVAC City Center - CAM 9102 32,106 EMPOWER Deferred Compensation Health and Benefits 295725 25,917 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 295969 24,851 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 295913 24,827 SOUTH METRO PUBLIC SAFETY TRAINING FACIL Other Contracted Services Public Safety Training Facilit 1032060 24,546 DIVERSE BUILDING MAINTENANCE Janitor Service Various Funds 295898 23,967 NOW MICRO INC Operating Supplies IT Operating 296013 23,614 CORE & MAIN Repair & Maint. Supplies Capital Maint. & Reinvestment 296036 22,636 MANSFIELD OIL COMPANY Motor Fuels Fleet Operating 1032136 21,947 PARROTT CONTRACTING INC Equipment Repair & Maint Water Distribution 9117 21,572 NCR PAYMENT SOLUTIONS,PA, LLC Bank and Service Charges Liquor Stores 1032127 21,458 HANSEN THORP PELLINEN OLSON Design & Engineering CIP Trails 295870 21,239 GRAYMONT Treatment Chemicals Water Treatment 295989 21,171 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 9101 20,722 ICMA RETIREMENT TRUST-457 Deferred Compensation Health and Benefits 1032138 18,748 PRAIRIE ELECTRIC COMPANY Contract Svcs - Electrical FF&E - Furn, Fixtures & Equip. 1032062 17,120 GARTNER REFRIGERATION & MFG INC Contract Svcs - Ice Rink Ice Arena Maintenance 295741 16,564 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 295984 16,297 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 296022 15,020 HENNEPIN VILLAGE MASTER ASSOCIATION AR Utility Water Enterprise Fund 1032067 14,788 HAWKINS INC Treatment Chemicals Water Treatment 295914 14,684 SOUTHWEST SUBURBAN CABLE COMMISSION Dues & Subscriptions City Council 295743 14,295 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Den Road Liquor Store 9113 13,314 WEX HSA - Employee Health and Benefits 9118 13,269 CHASE Bank and Service Charges Various Funds 295712 12,973 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 1032076 12,479 SRF CONSULTING GROUP INC Design & Engineering Transportation Fund 9096 12,269 I-494 CORRIDOR COMMISSION Wages and Benefits 494 Corridor Commission 1032058 12,100 CENTERPOINT ENERGY Gas Various Funds 295726 11,775 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 295841 11,294 B&D PLUMBING AND HEATING Plumbing Permits General Fund Check #Amount Supplier / Explanation Account Description Business Unit Comments 295903 10,854 PRESCRIPTION LANDSCAPE Contract Svcs - Lawn Maint.Street Maintenance 296021 10,772 GRAYMONT Treatment Chemicals Water Treatment 295977 10,725 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 1032137 10,719 POMP'S TIRE SERVICE INC Tires Fleet Operating 295727 10,695 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 295941 10,568 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie Village Liquor Store 296026 9,925 INTEGRITY REMODELING & DESIGN GROUP LLC Contract Svcs - General Bldg Maintenance Facility 295856 9,827 CORE & MAIN Repair & Maint. Supplies Water Distribution 1032116 9,300 TAPCO Other Contracted Services Transportation Fund 295910 8,717 SAMBATEK INC Design & Engineering Wastewater Capital 295912 8,570 SOCCER SHOTS Instructor Service Preschool Events 295986 8,372 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 9123 8,272 CARD CONNECT Bank and Service Charges Community Center Admin 295750 8,125 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie View Liquor Store 295957 8,095 CAPITOL BEVERAGE SALES LP Liquor Product Received Den Road Liquor Store 295860 8,028 DG MINNESOTA CS 2021 LLC Electric Facilities Operating ISF 295917 7,962 STATE OF MINNESOTA Autos Fleet - Public Works 295751 7,908 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 296037 7,800 MAXFIELD RESEARCH & CONSULTING Other Contracted Services Heritage Preservation 9111 7,615 BPAS HRA Health and Benefits 295962 7,601 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Den Road Liquor Store 1032119 7,350 ADVANCED ENGINEERING & ENVIRONMENTAL SE Process Control Services Water Capital 295717 7,287 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 1032144 7,270 WALL TRENDS INC Contract Svcs - General Bldg Fire Station #1 295956 7,196 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Den Road Liquor Store 295755 7,187 JOHNSON BROTHERS LIQUOR CO Liquor Product Received Prairie View Liquor Store 296070 7,116 WATER CONSERVATION SERVICES INC OCS - Leak Detection Water Distribution 295865 7,079 EDEN PRAIRIE SCHEELS Clothing & Uniforms Facilities Staff 295708 6,577 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie Village Liquor Store 295892 6,513 METERING & TECHNOLOGY SOLUTIONS Capital Under $25,000 Water Capital 295929 6,500 X IGENT SOLUTIONS LLC Hardware - R&M IT Capital 295705 6,314 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 296057 6,250 SOJOURNER PROJECT INC.Other Contracted Services Police Sworn 296024 6,233 INDIGITAL INC Other Contracted Services IT Capital 295947 5,656 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie Village Liquor Store 295916 5,520 STATE OF MINNESOTA Autos Fleet - Public Works 295715 5,516 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 1032139 5,410 SENIOR COMMUNITY SERVICES Other Contracted Services CDBG - Public Service 295879 5,355 ISG Other Contracted Services Capital Maint. & Reinvestment 295979 4,942 CAPITOL BEVERAGE SALES LP Liquor Product Received Prairie View Liquor Store 1032040 4,880 BRAUN INTERTEC CORPORATION Testing CIP Pavement Management 1032086 4,845 GENUINE PARTS COMPANY Repair & Maint. Supplies Facilities Staff 295978 4,814 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie View Liquor Store 295834 4,800 ADVANCED ELEMENTS OPERATIONAL TECHNOLOGY Software Utility Operations - General 1032073 4,790 PRAIRIE ELECTRIC COMPANY Equipment Repair & Maint Fitness/Conference - Cmty Ctr 1032129 4,604 LOCATORS & SUPPLIES INC Operating Supplies Street Lighting 296004 4,600 CASTRO CLEANING LLC Janitor Service Utility Operations - General 295955 4,427 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Den Road Liquor Store 295890 4,402 MACQUEEN EQUIPMENT INC Protective Clothing Fire 295921 4,200 THUNDER BEAR PAINTING LLC Contract Svcs - General Bldg Riley House 296045 4,133 MINNESOTA VALLEY ELECTRIC COOPERATIVE Electric Various Funds 295902 4,000 PETREE KARI Other Contracted Services Rehab Check #Amount Supplier / Explanation Account Description Business Unit Comments 295946 3,993 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie Village Liquor Store 296039 3,800 MESSERLI & KRAMER Messerli & Kramer 494 Corridor Commission 295733 3,728 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 1032118 3,709 YOUNGSTEDTS COLLISION CENTER Equipment Repair & Maint Fleet Operating 295889 3,679 MACDONALD & MACK ARCHITECTS LTD Other Contracted Services Facilities Capital 1032066 3,588 HANSEN THORP PELLINEN OLSON Other Contracted Services Improvement Projects 2006 296025 3,575 INFRARED CONSULTING SERVICES INC Contract Svcs - Electrical City Center - CAM 295927 3,554 VERTIV SERVICES INC Hardware - R&M IT Operating 296062 3,360 SWANSON & YOUNGDALE INC Other Contracted Services Capital Maint. & Reinvestment 295904 3,150 PRO TREE OUTDOOR SERVICES Other Contracted Services Tree Removal 296003 3,106 BRY-AIR INC Building Repair & Maint.Utility Operations - General 1032065 3,056 H M CRAGG CO Contract Svcs - Fire/Life/Safe General Community Center 296074 3,000 YMCA OF THE NORTH Other Contracted Services Housing and Community Service 1032077 3,000 ST CROIX ENVIRONMENTAL INC OCS-Well Field Mgmt Water Supply (Wells) 1032084 2,997 WM MUELLER AND SONS INC Gravel Water Distribution 295928 2,979 WAYNES HOME SERVICES Window Washing Various Funds 295966 2,908 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Den Road Liquor Store 295753 2,870 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 1032145 2,782 WM MUELLER AND SONS INC Gravel Water Distribution 295848 2,687 BSN SPORTS Operating Supplies Tennis 296052 2,635 RED WING BUSINESS ADVANTAGE ACCOUNT Clothing & Uniforms Park Maintenance 295859 2,600 D H EXCAVATING Other Contracted Services Eden Prairie Cemetery 296047 2,599 NORTHSTAR MUDJACKING & MORE LLC Other Contracted Services Capital Maint. & Reinvestment 296028 2,544 ISPACE ENVIRONMENTS Capital Under $25,000 Capital Maint. & Reinvestment 295837 2,528 AMERICAN KARATE STUDIO INC Instructor Service Lesson Skills Development 296006 2,484 CENTURYLINK Telephone City Center - CAM 1032117 2,453 V AN PAPER COMPANY Cleaning Supplies Various Funds 296069 2,424 VIDEOTRONIX INC Other Contracted Services Capital Maint. & Reinvestment 296002 2,400 BILDEAUX SERVICES Conference/Training Utility Operations - General 296029 2,287 JOHNSTONE SUPPLY Supplies - HVAC Maintenance Facility 295961 2,264 HOHENSTEINS INC Liquor Product Received Den Road Liquor Store 296023 2,231 HOME DEPOT CREDIT SERVICES Supplies - HVAC Various Funds 295953 2,187 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 295873 2,125 HENNEPIN COUNTY MEDICAL CENTER Tuition Reimbursement/School Police Sworn 296063 2,118 THE PRESERVE ASSOCIATION Rebates Stormwater Non-Capital 295975 2,052 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 295935 2,029 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 1032093 2,026 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 296019 1,990 ERICKSON ENGINEERING COMPANY LLC Design & Engineering Engineering 295844 1,985 BLOOMINGTON, CITY OF Other Contracted Services Police Sworn 295937 1,978 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 1032033 1,964 VINOCOPIA Liquor Product Received Den Road Liquor Store 1032048 1,952 MINNESOTA CLAY CO. USA Operating Supplies Arts Center 1032130 1,950 LOGIS Other Contracted Services IT Operating 295842 1,905 BADGER STATE INSPECTION LLC Deposits Water Enterprise Fund 295706 1,875 BREAKTHRU BEVERAGE MN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store 296050 1,828 PETERSON COUNSELING AND CONSULTING Health & Fitness Police Sworn 296027 1,820 INTERNATIONAL UNION OF OPERATING Union Dues Withheld Health and Benefits 295908 1,814 RIEDELL SHOES Operating Supplies Outreach 295901 1,792 PERA Wages and Benefits 494 Corridor Commission 295710 1,765 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 295985 1,747 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments 295836 1,681 AIRGAS USA LLC Supplies Various Funds 295936 1,672 BREAKTHRU BEVERAGE MN BEER LLC Liquor Product Received Prairie Village Liquor Store 295866 1,618 ELECTRIC MOTOR REPAIR INC Repair & Maint. Supplies Park Maintenance 295925 1,575 US SPECIALTY COATINGS Repair & Maint. Supplies Water Distribution 295746 1,525 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 295875 1,514 HOPKINS SPORTS CAMPS LLC Instructor Service Camps 295972 1,511 WINE MERCHANTS INC Liquor Product Received Den Road Liquor Store 9109 1,509 FIDELITY SECURITY LIFE INSURANCE CO Vision Plan Health and Benefits 295833 1,500 ADS ON BOARDS Contract Svcs - Ice Rink Ice Arena Maintenance 295909 1,500 SAFETY VEHICLE SOLUTIONS Equipment Repair & Maint Fleet Operating 295933 1,500 PETTY CASH-POLICE DEPT Miscellaneous Special Investigations 1032100 1,500 AMERICAN ENGINEERING TESTING INC Testing Improvement Projects 2006 295965 1,483 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 295958 1,471 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 1032043 1,461 HOANG PHU Travel Expense Utility Operations - General 296073 1,452 WOOLDRIDGE SCOTT Accounts Receivable TIF-Eden Shores Senior Housing 296014 1,450 DAXKO LLC Software Maintenance IT Operating 1032041 1,407 GOPHER STATE ONE-CALL OCS - Utility Locates Water Distribution 1032047 1,399 LYNDALE PLANT SERVICES Contract Svcs - Int. Landscape City Hall (City Cost) 295931 1,382 YORKTOWN OFFICES Rent 494 Corridor Commission 295888 1,322 LEGACY GYMNASTICS Instructor Service Lesson Skills Development 296043 1,290 MINNESOTA DEPARTMENT OF EMPLOYMENT Unemployment Compensation Organizational Services 295722 1,278 ARTISAN BEER COMPANY Liquor Product Received Den Road Liquor Store 9108 1,274 WEX Other Contracted Services Health and Benefits 295993 1,246 WINE MERCHANTS INC Liquor Product Received Prairie View Liquor Store 296030 1,200 LANDMARK REMODELING LLC Other Contracted Services Rehab 295739 1,156 PAUSTIS & SONS COMPANY Liquor Product Received Den Road Liquor Store 295971 1,150 SUMMER LAKES BEVERAGE LLC Liquor Product Received Den Road Liquor Store 295861 1,125 DIETHELM, TAMMY L Other Contracted Services Pleasant Hill Cemetery 295852 1,121 CHART INDUSTRIES Equipment Repair & Maint Water Treatment 1032097 1,117 BELLBOY CORPORATION Liquor Product Received Prairie View Liquor Store 295846 1,114 BROTHERS FIRE PROTECTION Contract Svcs - Fire/Life/Safe Maintenance Facility 1032095 1,107 WINE COMPANY, THE Liquor Product Received Den Road Liquor Store 295994 1,076 WINEBOW Liquor Product Received Prairie View Liquor Store 295945 1,068 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 295849 1,064 CEMSTONE PRODUCTS COMPANY Asphalt Overlay Street Maintenance 296032 1,056 LAURENT TIM Instructor Service Pickleball (CC) 295728 1,002 CLEAR RIVER BEVERAGE CO Liquor Product Received Den Road Liquor Store 296068 990 UNITED TACTICAL SYSTEMS LLC Tuition Reimbursement/School Police Sworn 295951 981 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 1032034 971 BELLBOY CORPORATION Liquor Product Received Den Road Liquor Store 1032055 965 YOUNGSTEDTS COLLISION CENTER Equipment Repair & Maint Fleet Operating 295983 943 HOHENSTEINS INC Liquor Product Received Prairie View Liquor Store 1032105 942 FASTENAL COMPANY Safety Supplies Fleet Operating 295748 942 ARTISAN BEER COMPANY Liquor Product Received Prairie View Liquor Store 1032132 942 METRO ELEVATOR INC Building Repair & Maint.Senior Center 295963 927 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 295872 911 HENNEPIN COUNTY I/T DEPT Software Maintenance Public Safety Communications 295881 892 JOHN HENRY FOSTER MINNESOTA INC Equipment Repair & Maint Water Treatment 1032088 882 VINOCOPIA Liquor Product Received Prairie Village Liquor Store 296031 878 LANO EQUIPMENT INC Equipment Parts Fleet Operating 9116 840 US BANK - CREDIT CARD MERCHANT ONLY Bank and Service Charges Inspections-Administration Check #Amount Supplier / Explanation Account Description Business Unit Comments 1032131 831 MENARDS Supplies - Electrical Ice Arena Maintenance 1032089 816 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 1032083 814 VISTAR CORPORATION Merchandise for Resale Concessions 295940 810 HOHENSTEINS INC Liquor Product Received Prairie Village Liquor Store 1032146 804 XCEL ENERGY Electric Street Lighting 1032054 782 WSB & ASSOCIATES INC Design & Engineering Economic Development Fund 1032141 781 STREICHERS Clothing & Uniforms Police Sworn 295920 780 THE RISING WORKPLACE Contract Svcs - General Bldg Arts Center 1032110 776 JOHNSTON, ROB Tuition Reimbursement/School Organizational Services 1032081 770 TWIN CITY SEED CO Landscape Materials/Supp Preserve Park 295724 764 BLUE CLOUD DISTRIBUTION OF MINNESOTA INC Liquor Product Received Den Road Liquor Store 295719 761 UNMAPPED BREWING CO Liquor Product Received Prairie Village Liquor Store 296038 750 MEALS ON WHEELS Other Contracted Services Housing and Community Service 295853 736 CITY OF SAINT PAUL Patching Asphalt Street Maintenance 9099 736 ULTIMATE SOFTWARE GROUP, THE Garnishment Withheld Health and Benefits 1032056 729 ASPEN EQUIPMENT CO.Equipment Parts Fleet Operating 1032031 717 WINE COMPANY, THE Liquor Product Received Prairie Village Liquor Store 295949 708 UNMAPPED BREWING CO Liquor Product Received Prairie Village Liquor Store 1032068 707 HORIZON COMMERCIAL POOL SUPPLY Supplies - Pool Pool Maintenance 1032045 706 KRISS PREMIUM PRODUCTS INC Repair & Maint - Ice Rink Ice Arena Maintenance 296007 696 CENTURYLINK Telephone Various Funds 295982 684 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Prairie View Liquor Store 295731 678 GREAT LAKES COCA-COLA DISTRIBUTION Liquor Product Received Den Road Liquor Store 295737 673 MAVERICK WINE LLC Liquor Product Received Den Road Liquor Store 1032103 628 CASE, RON Travel Expense City Council 295907 625 RHOMAR INDUSTRIES, INC.Lubricants & Additives Fleet Operating 295742 616 PRYES BREWING COMPANY Liquor Product Received Den Road Liquor Store 1032120 610 ASPEN EQUIPMENT CO.Equipment Parts Fleet Operating 296054 593 RIVERS EDGE CONCRETE Asphalt Overlay Stormwater Collection 1032096 589 VINOCOPIA Liquor Product Received Prairie View Liquor Store 1032122 569 DAIKIN APPLIED Contract Svcs - HVAC City Center - CAM 295952 556 WINEBOW Liquor Product Received Prairie Village Liquor Store 295973 556 WINEBOW Liquor Product Received Den Road Liquor Store 295774 549 EAGLE RIDGE PARTNERS AR Utility Water Enterprise Fund 1032112 545 METROPOLITAN FORD Equipment Parts Fleet Operating 295918 545 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 1032051 543 THE OASIS GROUP Employee Assistance Organizational Services 295711 541 INVICTUS BREWING CO Liquor Product Received Prairie Village Liquor Store 1032072 537 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 1032063 537 GRAINGER Supplies - General Bldg Facilities Staff 1032036 531 VINOCOPIA Liquor Product Received Prairie View Liquor Store 296060 530 STAPLES ADVANTAGE Office Supplies Customer Service 295714 517 PAUSTIS & SONS COMPANY Liquor Product Received Prairie Village Liquor Store 295930 513 ZIEBOL BRENT League Fees Community Center Admin 1032123 512 ECM PUBLISHERS INC Legal Notices Publishing City Clerk 295867 510 EMERGENCY AUTOMOTIVE TECHNOLOGY INC Autos Fleet - Police 295863 496 DODGE OF BURNSVILLE Equipment Parts Fleet Operating 295980 490 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie View Liquor Store 295900 482 PAFFY'S PEST CONTROL Contract Svcs - Pest Control General Community Center 296058 475 SOLUTION BUILDERS Computers 494 Corridor Commission 295880 474 J P COOKE CO, THE Operating Supplies Police Sworn 296035 473 LUBE-TECH ESI Lubricants & Additives Fleet Operating Check #Amount Supplier / Explanation Account Description Business Unit Comments 295703 460 BLACK STACK BREWING INC Liquor Product Received Prairie Village Liquor Store 295723 460 BLACK STACK BREWING INC Liquor Product Received Den Road Liquor Store 295868 450 ERIC SKINNER Training Fire 296053 450 REGENTS OF THE UNIVERSITY OF MINNESOTA Other Contracted Services Tree Disease 295759 449 PRYES BREWING COMPANY Liquor Product Received Prairie View Liquor Store 295964 446 MEGA BEER Liquor Product Received Den Road Liquor Store 295744 429 STEEL TOE BREWING LLC Liquor Product Received Den Road Liquor Store 1032030 424 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 295704 420 BLUE CLOUD DISTRIBUTION OF MINNESOTA INC Liquor Product Received Prairie Village Liquor Store 295782 417 KOHRS ROSS AR Utility Water Enterprise Fund 295702 409 ARTISAN BEER COMPANY Liquor Product Received Prairie Village Liquor Store 295967 405 PRYES BREWING COMPANY Liquor Product Received Den Road Liquor Store 295897 399 NIHCA Dues & Subscriptions General Fund 295749 392 BLUE CLOUD DISTRIBUTION OF MINNESOTA INC Liquor Product Received Prairie View Liquor Store 1032039 390 BOSACKER MIKE Travel Expense Police Sworn 9104 379 WEX FSA - Medical Health and Benefits 295891 375 MARTIN-MCALLISTER Other Contracted Services Police Sworn 9122 374 WEX FSA - Dependent Care Health and Benefits 1032042 370 GREATAMERICA FINANCIAL SVCS Postage Customer Service 295756 369 MODIST BREWING COMPANY Liquor Product Received Prairie View Liquor Store 9107 364 WEX FSA - Dependent Care Health and Benefits 296005 361 CBIZ INVESTMENT ADVISORY SERVICES LLC Other Contracted Services Organizational Services 295954 360 BLACK STACK BREWING INC Liquor Product Received Den Road Liquor Store 295976 360 BLACK STACK BREWING INC Liquor Product Received Prairie View Liquor Store 1032074 360 PREMIUM WATERS INC Operating Supplies - Water Fire 295740 358 PEQUOD DISTRIBUTION Liquor Product Received Den Road Liquor Store 295896 355 MURPHY JUDY P&R Refunds Community Center Admin 1032124 352 EDEN PRAIRIE FIREFIGHTER'S RELIEF ASSOC Union Dues Withheld Health and Benefits 1032104 349 COY, ERICA Travel Expense Police Sworn 1032109 349 HENDERSON, THOMAS Travel Expense Police Sworn 1032111 349 LEBLANC, ERIC Travel Expense Police Sworn 295911 340 SAWALL, CASEY Operating Supplies Volleyball 1032099 340 WINE COMPANY, THE Liquor Product Received Prairie View Liquor Store 295899 336 OXYGEN SERVICE COMPANY EMS Supplies-Oxygen Supplies Fire 1032094 336 NEW FRANCE WINE COMPANY Liquor Product Received Den Road Liquor Store 1032075 332 SHERWIN WILLIAMS CO Repair & Maint. Supplies Preserve Park 1032070 328 MENARDS Repair & Maint. Supplies Water Treatment 295754 326 INBOUND BREW CO Liquor Product Received Prairie View Liquor Store 295915 324 STAPLES ADVANTAGE Office Supplies Customer Service 295768 323 BLESI STEVEN AR Utility Water Enterprise Fund 295878 320 INSTITUTE OF TRANSPORTATION ENGINEERS Dues & Subscriptions General Fund 296012 320 COMPAS Other Contracted Services Staring Lake Concert 295981 318 DOMACE VINO Liquor Product Received Prairie View Liquor Store 1032044 318 IRMITER, JESSE Travel Expense Police Sworn 1032053 318 WOOD, CHRIS Travel Expense Police Sworn 296059 315 ST CROIX LINEN LLC Operating Supplies-Linens Fire 1032038 314 BERRY COFFEE COMPANY Operating Supplies - Water Fire 9103 314 US BANK - PAYMODE Bank and Service Charges Finance 295855 310 COMPAS Other Contracted Services Staring Lake Concert 295850 300 CENTURYLINK Telephone E-911 Program 295991 299 SUMMER LAKES BEVERAGE LLC Liquor Product Received Prairie View Liquor Store 1032142 289 TWIN CITY SEED CO Repair & Maint. Supplies Stormwater Collection Check #Amount Supplier / Explanation Account Description Business Unit Comments 295797 288 NAST MICHAEL AR Utility Water Enterprise Fund 295838 285 ASPEN MILLS Postage Fire 1032102 284 BUCHANAN, KURT Travel Expense Fire 1032134 278 MTI DISTRIBUTING INC Equipment Parts Fleet Operating 295942 276 LUPULIN BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 295987 276 PRYES BREWING COMPANY Liquor Product Received Prairie View Liquor Store 295720 275 WINE MERCHANTS INC Liquor Product Received Prairie Village Liquor Store 1032128 274 HORIZON COMMERCIAL POOL SUPPLY Supplies - Pool Pool Maintenance 295808 272 PERLICH BRAD AR Utility Water Enterprise Fund 295992 260 UNMAPPED BREWING CO Liquor Product Received Prairie View Liquor Store 295882 260 JOHNSTONE SUPPLY Supplies - HVAC Fire Station #3 295831 258 WOOLERY MORRIS AR Utility Water Enterprise Fund 295847 258 BRYAN ROCK PRODUCTS INC Gravel Water Distribution 295757 257 PAUSTIS & SONS COMPANY Liquor Product Received Prairie View Liquor Store 1032091 252 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 1032046 248 LINDAHL, DAVID Travel Expense Economic Development 1032080 244 STREICHERS Clothing & Uniforms Police Sworn 9121 243 WEX FSA - Medical Health and Benefits 295877 240 INNOVATIVE GRAPHICS Operating Supplies Recreation Admin 9097 237 OPTUM HEALTH Other Contracted Services Health and Benefits 295938 234 CLEAR RIVER BEVERAGE CO Liquor Product Received Prairie Village Liquor Store 295923 233 TRANSUNION RISK & ALTERNATIVE DATA Other Contracted Services Police Sworn 1032092 229 VINOCOPIA Liquor Product Received Den Road Liquor Store 295760 226 SOUTHERN GLAZER'S WINE AND SPIRITS OF MN Liquor Product Received Prairie View Liquor Store 295864 225 EDEN PRAIRIE HIGH SCHOOL BOYS HOCKEY Advertising Community Center Admin 296061 224 SUBURBAN CHEVROLET Equipment Parts Fleet Operating 295968 221 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Den Road Liquor Store 295835 220 AFLAC WORLDWIDE HEADQUARTERS Wages and Benefits 494 Corridor Commission 296034 215 LEIFELD FRAMING Operating Supplies Police Sworn 295716 215 SAINT CROIX VINEYARDS, INC.Liquor Product Received Prairie Village Liquor Store 296020 215 GERBER, SCOTT Travel Expense Fire 296066 211 TOOMEY LISA Travel Expense City Council 1032106 211 FREIBERG MARK Travel Expense City Council 1032107 211 GETSCHOW, RICK Travel Expense City Council 1032113 211 NARAYANAN PG Travel Expense City Council 295718 206 STEEL TOE BREWING LLC Liquor Product Received Prairie Village Liquor Store 295988 204 RED BULL DISTRIBUTING COMPANY INC Liquor Product Received Prairie View Liquor Store 295997 200 AQUA LOGIC INC Contract Svcs - Pool Pool Maintenance 296051 200 PROP - PR Charitable Contributions Health and Benefits 296044 197 MINNESOTA PRINT MANAGEMENT LLC Office Supplies Customer Service 1032115 195 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 295832 195 WORMS HARVEY AR Utility Water Enterprise Fund 295773 195 DUNGAN CLAUDIA AR Utility Water Enterprise Fund 295745 194 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 296071 190 WELTER JACK Clothing & Uniforms Police Sworn 295779 190 HENGEL, PATRICK AR Utility Water Enterprise Fund 296042 189 MHSRC/DDP Tuition Reimbursement/School Senior Center Programs 296056 186 SCHMITZ, WENDY Operating Supplies Internal Events 295959 183 DOMACE VINO Liquor Product Received Den Road Liquor Store 295948 180 STARRY EYED BREWING LLC Liquor Product Received Prairie Village Liquor Store 296033 178 LAWN RANGER, INC, THE Other Contracted Services Park Maintenance 295707 176 BUCH Liquor Product Received Prairie Village Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments 295924 175 TWIN CITY MONUMENT CO Other Contracted Services Pleasant Hill Cemetery 295763 171 ANDERSON DONALD AR Utility Water Enterprise Fund 1032035 171 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie View Liquor Store 1032126 170 GRAINGER Repair & Maint. Supplies Senior Center 295824 169 VALENTINO VERONICA AR Utility Water Enterprise Fund 296049 168 PAFFY'S PEST CONTROL Contract Svcs - Pest Control City Center - CAM 295801 166 NEWMAN KATIE AR Utility Water Enterprise Fund 295998 166 ARAMARK Janitor Service Den Road Liquor Store 295893 163 MINNESOTA AIR INC Repair & Maint. Supplies Facilities Staff 295721 159 56 BREWING LLC Liquor Product Received Den Road Liquor Store 295729 159 DOMACE VINO Liquor Product Received Den Road Liquor Store 295713 157 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 296064 157 TIMESAVER OFF SITE SECRETARIAL INC Other Contracted Services City Council 295922 154 TIMESAVER OFF SITE SECRETARIAL INC Other Contracted Services City Council 296055 154 ROCHESTER CONCRETE PRODUCTS LLC Other Contracted Services Capital Maint. & Reinvestment 295939 152 ELM CREEK BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 296008 150 CHC CREATING HEALTHIER COMMUNITIES Charitable Contributions Health and Benefits 1032082 150 USA SECURITY Maintenance Contracts Water Treatment 295817 148 SICKLER JEFF AR Utility Water Enterprise Fund 296048 147 NOW MICRO INC Capital Under $25,000 Community Center Admin 1032090 147 NEW FRANCE WINE COMPANY Liquor Product Received Prairie Village Liquor Store 295796 144 MORRISSETTE GUY AR Utility Water Enterprise Fund 1032108 139 GREATAMERICA FINANCIAL SVCS Postage Customer Service 295960 136 ELM CREEK BREWING COMPANY Liquor Product Received Den Road Liquor Store 295871 136 GRIMCO MIDWEST LLC Operating Supplies Traffic Signs 1032032 135 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Den Road Liquor Store 295778 133 HARRIS ANTHONY AR Utility Water Enterprise Fund 295786 132 LUND CHRISTOPHER AR Utility Water Enterprise Fund 1032114 132 O'ROURKE, MATTHEW Clothing & Uniforms Police Sworn 296067 132 UNITED REFRIGERATION Other Contracted Services Den Road Liquor Store 1032071 132 METRO SALES INCORPORATED*Printers -Accessories IT Operating 295943 130 MODIST BREWING COMPANY Liquor Product Received Prairie Village Liquor Store 295736 129 LUPULIN BREWING COMPANY Liquor Product Received Den Road Liquor Store 1032050 127 QUALITY PROPANE Motor Fuels Ice Arena Maintenance 295826 126 WALBURG LAUREL AR Utility Water Enterprise Fund 295758 124 PHILLIPS WINE AND SPIRITS INC Liquor Product Received Prairie View Liquor Store 1032087 123 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 295783 120 KRISHNAN MARGARET AR Utility Water Enterprise Fund 295709 118 HEADFLYER BREWING Liquor Product Received Prairie Village Liquor Store 295732 118 HEADFLYER BREWING Liquor Product Received Den Road Liquor Store 1032029 118 BELLBOY CORPORATION Liquor Product Received Prairie Village Liquor Store 295784 117 KRUEGER STEVE AR Utility Water Enterprise Fund 295795 114 MORRISON WILMA AR Utility Water Enterprise Fund 295820 114 STIGERS RENEE AR Utility Water Enterprise Fund 296010 113 COMCAST Internet IT Operating 295767 112 BINNICKER DANA AR Utility Water Enterprise Fund 295800 112 NEWMAN JOHN AR Utility Water Enterprise Fund 295974 111 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Den Road Liquor Store 9106 110 WEX FSA - Medical Health and Benefits 1032078 110 STATE SUPPLY COMPANY Supplies - Plumbing City Center - CAM 1032098 107 NEW FRANCE WINE COMPANY Liquor Product Received Prairie View Liquor Store 295944 105 ORIGIN WINE & SPIRITS Liquor Product Received Prairie Village Liquor Store Check #Amount Supplier / Explanation Account Description Business Unit Comments 295738 105 MODIST BREWING COMPANY Liquor Product Received Den Road Liquor Store 1032079 101 STERICYCLE INC Other Contracted Services Police Sworn 295995 100 ACE SUPPLY COMPANY INC Supplies - Electrical City Center - CAM 295734 100 INBOUND BREW CO Liquor Product Received Den Road Liquor Store 295843 100 BAKER LAURA Other Contracted Services Theatre Initiative 295905 100 RAMIREZ STEVEN Other Contracted Services Theatre Initiative 295996 100 APCO INTERNATIONAL Dues & Subscriptions General Fund 296000 100 ASHRAE MN Conference/Training Sustainable Eden Prairie 296065 100 TMS JOHNSON Supplies - HVAC Maintenance Facility 295845 99 BRENNER, KATHRYN P&R Refunds Community Center Admin 295885 99 KRUGER SHARON P&R Refunds Community Center Admin 295789 99 MAY WILLIAM AR Utility Water Enterprise Fund 296009 98 CINTAS Operating Supplies Park Maintenance 295761 97 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 295830 96 WOITAS BRIDGET AR Utility Water Enterprise Fund 1032059 96 DAKOTA SUPPLY GROUP INC Capital Under $25,000 Water Capital 295990 95 STEEL TOE BREWING LLC Liquor Product Received Prairie View Liquor Store 295806 95 OPEN DOOR LABS INC AR Utility Water Enterprise Fund 1032135 93 MULCAHY COMPANY INC Supplies - HVAC Pool Maintenance 295970 92 STARRY EYED BREWING LLC Liquor Product Received Den Road Liquor Store 296075 92 DRASTIC MEASURES BREWING LLC Liquor Product Received Den Road Liquor Store 295798 90 NELSON DONALD AR Utility Water Enterprise Fund 295869 89 FOUNDATION BUSINESS SYSTEMS, LLC Other Contracted Services Stormwater Non-Capital 295886 89 LAWN RANGER, INC, THE Other Contracted Services Park Maintenance 295934 89 56 BREWING LLC Liquor Product Received Prairie Village Liquor Store 295813 87 SAMIE VAHID AR Utility Water Enterprise Fund 295805 84 OPEN DOOR LABS INC AR Utility Water Enterprise Fund 295790 83 MCGOWAN ERIN AR Utility Water Enterprise Fund 295807 82 PARSONS MARY AR Utility Water Enterprise Fund 295821 80 STRITESKY PAUL AR Utility Water Enterprise Fund 295814 80 SCHIMMENTI THERESA AR Utility Water Enterprise Fund 295839 80 ASSURED SECURITY Supplies - General Bldg Police (City Cost) 295752 75 DRASTIC MEASURES BREWING LLC Liquor Product Received Prairie View Liquor Store 295766 74 BERSTEN GENE AR Utility Water Enterprise Fund 9110 71 PAYCHEX Payroll Admin. Fees 494 Corridor Commission 295906 68 REMMES NICHOLAS Operating Supplies Pool Operations 295804 67 OLSON MARILYN AR Utility Water Enterprise Fund 295857 67 CROWN MARKING INC Licenses, Taxes, Fees Police Sworn 295772 66 DEVINNY BRIAN AR Utility Water Enterprise Fund 295762 66 WOODEN HILL BREWING COMPANY LLC Liquor Product Received Prairie View Liquor Store 295811 62 RECUPITO JEANINE AR Utility Water Enterprise Fund 9120 62 WEX FSA - Medical Health and Benefits 295794 62 MISHRA PARTHA AR Utility Water Enterprise Fund 295810 61 RAUENHORST MATTHEW AR Utility Water Enterprise Fund 1032037 60 BECKER, DAVE Mileage & Parking Police Sworn 295950 60 URBAN GROWLER BREWING COMPANY LLC Liquor Product Received Prairie Village Liquor Store 296072 60 WILLIAMS KIM Other Contracted Services Community Band 295770 59 BUCHELT LAURA AR Utility Water Enterprise Fund 1032028 59 SHAMROCK GROUP, INC - ACE ICE Liquor Product Received Prairie Village Liquor Store 295788 56 MARRIOTT NEIL AR Utility Water Enterprise Fund 295812 55 RIEGERT DAVID AR Utility Water Enterprise Fund 1032101 54 BERRY COFFEE COMPANY Operating Supplies Fire Check #Amount Supplier / Explanation Account Description Business Unit Comments 295747 53 56 BREWING LLC Liquor Product Received Prairie View Liquor Store 1032061 52 ECM PUBLISHERS INC Legal Notices Publishing City Clerk 295787 51 LUTZ MELISSA AR Utility Water Enterprise Fund 295851 50 CERTIFIED APPLIANCE RECYCLING Equipment Repair & Maint Water Treatment 295777 50 GURALNIK ALBERT AR Utility Water Enterprise Fund 9105 48 WEX FSA - Medical Health and Benefits 295919 48 TEMPERO KENNETH P&R Refunds Community Center Admin 296011 47 COMCAST Cable TV Fire 295781 46 KELLER ROBERT AR Utility Water Enterprise Fund 295926 45 VERMONT SYSTEMS, INC Software Recreation Admin 295785 45 KURA BHARATH AR Utility Water Enterprise Fund 296001 45 ASPEN MILLS Clothing & Uniforms Police Sworn 295818 44 SMITH RICHARD AR Utility Water Enterprise Fund 296018 42 EDEN PRAIRIE ROTARY CLUB Miscellaneous Administration 295791 41 MEYER JEREMY AR Utility Water Enterprise Fund 1032140 40 SHERWIN WILLIAMS Small Tools Traffic Signals 295932 40 MUNICIPALS Conference/Training Customer Service 1032125 40 GRAFIX SHOPPE Operating Supplies Police Sworn 295828 38 WARNERT TODD AR Utility Water Enterprise Fund 295776 38 ESTATE OF RANDOLYN F WALLACE AR Utility Water Enterprise Fund 295823 36 TUCK MICHAEL AR Utility Water Enterprise Fund 295792 36 MEYERS AARON AR Utility Water Enterprise Fund 295829 35 WEIMAN, MAGNUS AR Utility Water Enterprise Fund 1032057 35 CDW GOVERNMENT INC.Computer -Accessories IT Operating 295802 31 NORRIS LINDA AR Utility Water Enterprise Fund 9119 29 PAYA Bank and Service Charges Arts 295827 29 WARBRITTON DAVID AR Utility Water Enterprise Fund 295799 28 NERDEN SHAWN AR Utility Water Enterprise Fund 1032143 27 UPS Postage Customer Service 295819 26 STEVENSON SCOTT AR Utility Water Enterprise Fund 295816 25 SICHENEDER LINDA AR Utility Water Enterprise Fund 295765 24 BECKMAN JAMES AR Utility Water Enterprise Fund 1032052 23 TOLL GAS AND WELDING SUPPLY Repair & Maint. Supplies Utility Operations - General 295854 23 COMCAST Clothing & Uniforms Police Sworn 295764 22 BEAVER CHRISTOPHER AR Utility Water Enterprise Fund 295771 20 DELENE JULIE AR Utility Water Enterprise Fund 295894 20 MINNESOTA MUNICIPAL BEVERAGE ASSOCIATION Conference/Training Den Road Liquor Store 295730 19 DRASTIC MEASURES BREWING LLC Liquor Product Received Den Road Liquor Store 295780 17 INDUSTRIAL EQUITES AR Utility Water Enterprise Fund 296046 16 NCPERS GROUP LIFE INSURANCE PERA Health and Benefits 296016 16 EDEN PRAIRIE FOUNDATION Charitable Contributions Health and Benefits 296017 16 EDEN PRAIRIE FOUNDATION Charitable Contributions Health and Benefits 295883 15 KLINGEN THOMAS AR Utility Water Enterprise Fund 295803 13 NRT RELOCATION LLC AR Utility Water Enterprise Fund 295874 13 HILL ALYSHA Operating Supplies Arts Center 295825 11 WAGNER GARY AR Utility Water Enterprise Fund 295809 11 QUAAS JESSE AR Utility Water Enterprise Fund 295769 11 BLOM AMANDA AR Utility Water Enterprise Fund 295775 11 EIDSMO KEVIN AR Utility Water Enterprise Fund 295793 11 MILANO DAVID AR Utility Water Enterprise Fund 295858 10 CULLIGAN Corridor Comm. Misc 494 Corridor Commission 295822 10 THI LEE CHRISTOPHERSON AR Utility Water Enterprise Fund Check #Amount Supplier / Explanation Account Description Business Unit Comments 295815 7 SCHMIDT ROBERT AR Utility Water Enterprise Fund 1032049 6 OLSEN CHAIN & CABLE Repair & Maint. Supplies Fleet Operating 295999 5 ARCHETYPE SIGNS Sign Permits General Fund 296015 4 EDEN PRAIRIE CRIME PREVENTION FUND Charitable Contributions Health and Benefits 9115 1 SQUARE Bank and Service Charges Prairie Village Liquor Store 3,918,425 Grand Total City of Eden Prairie Purchasing Card Payment Report 11/7/2022 Amount Account Description Business Unit 7,794 Building Surcharge General Fund 4,880 Software/Hardware Maint. IT Operating 4,110 Operating Supplies Fire 3,882 Operating Supplies Fire 2,919 Capital Under $25,000 Public Safety Communications 2,427 Software/Hardware Maint. IT Operating 1,949 Computers IT Capital 1,879 Operating Supplies Planning 1,711 Travel Expense Utility Operations - General 1,670 Clothing & Uniforms Softball 1,393 Travel Expense Fire 1,316 Travel Expense Fire 1,214 Equipment Repair & Maint Fire 1,041 Office Supplies Customer Service 1,026 Other Contracted Services Winter Theatre 996 Equipment Repair & Maint Stormwater Collection 983 Operating Supplies Sustainable Eden Prairie 944 Tuition Reimbursement/School Police Sworn 944 Tuition Reimbursement/School Police Sworn 921 Operating Supplies Police Sworn 880 Conference/Training Park Maintenance 868 Bank and Service Charges Prairie View Liquor Store 850 Operating Supplies Pool Lessons 800 Licenses, Taxes, Fees Utility Operations - General 800 Dues & Sub-Memberships Housing and Community Service 765 Prepaid Expenses General Fund 765 Tuition Reimbursement/School Police Sworn 737 Travel Expense Administration 717 Tuition Reimbursement/School Police Sworn 689 Conference/Training Communications 683 Travel Expense Utility Operations - General 675 Travel Expense Communications 650 Equipment Repair & Maint Fire 629 Tuition Reimbursement/School Police Sworn 628 Tuition Reimbursement/School Police Sworn 601 Other Rentals Internal Events 549 Licenses, Taxes, Fees Fitness Classes 525 Training Fire 492 Operating Supplies Police Sworn 484 Operating Supplies Stormwater Non-Capital 467 Travel Expense Economic Development 463 Operating Supplies Police Sworn 455 Dues & Sub-Memberships Economic Development 441 Clothing & Uniforms Park Maintenance 425 Conference/Training Recreation Admin 423 Clothing & Uniforms Park Maintenance 419 Equipment Repair & Maint Fitness Classes 409 Travel Expense Finance 409 Travel Expense Finance 393 Tuition Reimbursement/School Police Sworn 393 Tuition Reimbursement/School Police Sworn 393 Tuition Reimbursement/School Police Sworn 392 Clothing & Uniforms Assessing 391 Equipment Parts Fleet Operating 390 Conference/Training Utility Operations - General 383 Capital Under $25,000 Ice Lessons 382 Miscellaneous City Council 380 Licenses, Taxes, Fees Street Maintenance 380 Lubricants & Additives Fleet Operating 354 Operating Supplies Pioneer Park (EP Road) Amount Account Description Business Unit 346 Repair & Maint. Supplies Concessions 340 Training Supplies Police Sworn 327 Travel Expense Planning 327 Training Fire 325 Training Fire 308 Operating Supplies Police Sworn 308 Operating Supplies Police Sworn 307 Prepaid Expenses General Fund 300 Conference/Training Human Resources 300 Other Contracted Services Liquor Store Delivery 299 Miscellaneous City Council 299 Capital Under $25,000 Fitness Classes 297 Operating Supplies Fitness Classes 295 Tuition Reimbursement/School Police Sworn 287 Operating Supplies Police Sworn 287 Operating Supplies Police Sworn 281 Merchandise for Resale Concessions 280 Clothing & Uniforms Ice Operations 280 Operating Supplies Police Sworn 280 Operating Supplies Tennis 268 Conference/Training Recreation Admin 268 Conference/Training Recreation Admin 267 Travel Expense Utility Operations - General 261 Other Contracted Services Theatre Initiative 258 Operating Supplies Fire 250 Conference/Training Engineering 250 Tuition Reimbursement/School Police Sworn 250 Tuition Reimbursement/School Police Sworn 250 Tuition Reimbursement/School Police Sworn 250 Tuition Reimbursement/School Police Sworn 250 Clothing & Uniforms Street Maintenance 248 Operating Supplies Fitness Center 240 Operating Supplies Fire 240 Operating Supplies Fire 239 Operating Supplies Fire 230 Clothing & Uniforms Park Maintenance 230 Printing Fire 221 Operating Supplies Outdoor Center 220 Operating Supplies Arts Center 215 Dues & Sub-Memberships City Clerk 210 Clothing & Uniforms Park Maintenance 208 Operating Supplies Pool Lessons 205 Operating Supplies Internal Events 203 Operating Supplies Park Maintenance 203 Operating Supplies Fire 201 Operating Supplies Prairie View Liquor Store 200 Dues & Sub-Memberships Community Development Admin. 200 Printing Community Brochure 199 Other Contracted Services Assessing 199 Tuition Reimbursement/School Police Sworn 199 Operating Supplies Fire 196 Clothing & Uniforms Aquatics Admin. 189 Licenses, Taxes, Fees Fleet Operating 179 Operating Supplies Special Events (CC) 178 Miscellaneous City Council 175 Training Supplies Police Sworn 171 Capital Under $25,000 Public Safety Communications 165 Clothing & Uniforms Utility Operations - General 165 Travel Expense Fire 163 Travel Expense Utility Operations - General 162 Operating Supplies Fire 160 Conference/Training Engineering 158 Operating Supplies Internal Events 157 Clothing & Uniforms Utility Operations - General Amount Account Description Business Unit 157 Operating Supplies Snow & Ice Control 150 Conference/Training Communications 150 Conference/Training Street Maintenance 150 Conference/Training Street Maintenance 149 Operating Supplies Theatre Initiative 147 Operating Supplies Fire 147 Operating Supplies Snow & Ice Control 146 Clothing & Uniforms Utility Operations - General 145 Conference/Training Park Maintenance 144 Clothing & Uniforms Street Maintenance 142 Clothing & Uniforms Park Maintenance 141 Operating Supplies Fall Harvest 140 Dues & Sub-Memberships Economic Development 140 Operating Supplies Senior Center Programs 137 Merchandise for Resale Concessions 136 Clothing & Uniforms Park Maintenance 135 Clothing & Uniforms Utility Operations - General 132 Operating Supplies New Adaptive 131 Conference/Training Fire 130 Clothing & Uniforms Utility Operations - General 126 Merchandise for Sale Pool Operations 126 Merchandise for Sale Pool Operations 122 Operating Supplies Day Care 122 Operating Supplies Outdoor Center 121 Conference/Training Fire 120 Operating Supplies Pool Operations 120 Conference/Training Park Maintenance 120 Conference/Training Park Maintenance 120 Awards Communications 120 Operating Supplies Halloween Party 119 Clothing & Uniforms Park Maintenance 117 Operating Supplies Fall Harvest 117 Merchandise for Resale Senior Board 117 Training Supplies Fire 114 Office Supplies Police Sworn 111 Operating Supplies Fire 111 Operating Supplies IT Operating 111 Operating Supplies Police Sworn 110 Operating Supplies Special Events (CC) 110 Employee Award Organizational Services 108 Travel Expense Fire 108 Operating Supplies Park Maintenance 105 Computers IT Capital 105 Clothing & Uniforms Park Maintenance 101 Repair & Maint. Supplies Park Maintenance 100 Operating Supplies Fall Harvest 100 Licenses, Taxes, Fees Fitness Classes 100 Conference/Training Communications 100 Conference/Training Communications 100 Clothing & Uniforms Park Maintenance 98 Operating Supplies Halloween Party 95 Clothing & Uniforms Park Maintenance 94 Operating Supplies Fire 94 Operating Supplies Police Sworn 92 Operating Supplies Arts Center 90 Conference/Training Street Maintenance 90 Repair & Maint. Supplies Ice Arena Maintenance 89 Software/Hardware Maint. Fire 87 Operating Supplies Arts Center 86 Operating Supplies Halloween Party 85 Software/Hardware Maint. IT Operating 85 Repair & Maint. Supplies Flying Cloud Fields 84 Operating Supplies Community Center Admin 83 Advertising Arts Center Amount Account Description Business Unit 83 Operating Supplies Pool Operations 82 Clothing & Uniforms Police Sworn 81 Operating Supplies Outdoor Center 80 Operating Supplies Arts Center 76 Operating Supplies Park Maintenance 75 Operating Supplies Elections 75 Tuition Reimbursement/School Police Sworn 75 Operating Supplies Arts Center 75 Equipment Repair & Maint Pool Operations 73 Computers IT Operating 72 Operating Supplies Fire 72 Equipment Repair & Maint Pool Operations 71 Operating Supplies Fire 70 Conference/Training Fire 70 Operating Supplies Aquatics Admin. 70 Operating Supplies Special Events (CC) 69 Dues & Sub-Memberships Athletic Programs Admin 69 Clothing & Uniforms Youth Programs Admin 69 Miscellaneous Arts Center 68 Repair & Maint. Supplies Stormwater Collection 66 Operating Supplies Arts Center 65 Tuition Reimbursement/School Police Sworn 65 Office Supplies Police Sworn 64 Printing Arts Center 63 Operating Supplies Outdoor Center 63 Operating Supplies Concessions 62 Merchandise for Resale Senior Board 61 Operating Supplies Pool Lessons 61 Repair & Maint. Supplies Water Treatment 60 Conference/Training Fleet Operating 60 Operating Supplies Youth Programs Admin 60 Conference/Training IT Operating 59 Equipment Parts Fleet Operating 59 Training Supplies Police Sworn 59 Operating Supplies Police Sworn 58 Operating Supplies Park Maintenance 58 Conference/Training Planning 58 Conference/Training Housing and Community Service 58 Repair & Maint. Supplies Stormwater Collection 56 Travel Expense Utility Operations - General 56 Operating Supplies Outdoor Center 55 Conference/Training Economic Development 55 Advertising Winter Theatre 55 Repair & Maint. Supplies City Hall (City Cost) 55 Tuition Reimbursement/School Police Sworn 55 Licenses, Taxes, Fees Fleet Operating 54 Motor Fuels Fleet Operating 54 Asphalt Overlay Street Maintenance 54 Training Supplies Police Sworn 54 Operating Supplies Fall Harvest 53 Licenses, Taxes, Fees Ice Lessons 53 Operating Supplies Internal Events 52 Clothing & Uniforms Park Maintenance 52 Office Supplies Police Sworn 52 Clothing & Uniforms Summer Theatre 50 Dues & Sub-Memberships Fire 50 Conference/Training Park Maintenance 50 Conference/Training Pool Operations 50 Operating Supplies Halloween Party 50 Conference/Training Youth Programs Admin 50 Operating Supplies Senior Center Programs 50 Travel Expense Fire 50 Clothing & Uniforms Park Maintenance 49 Advertising Arts in the Park Amount Account Description Business Unit 49 Dues & Sub-Memberships Police Sworn 49 Travel Expense Fire 49 Operating Supplies Arts Center 49 Operating Supplies Arts Center 47 Operating Supplies Outdoor Center 47 Operating Supplies Arts Center 46 Equipment Repair & Maint Pool Operations 46 Equipment Repair & Maint Senior Center Programs 45 Operating Supplies Outdoor Center 45 Equipment Parts Fleet Operating 44 Operating Supplies Street Maintenance 44 Operating Supplies Arts Center 44 Operating Supplies Fitness Classes 44 Operating Supplies Fitness Classes 44 Operating Supplies Internal Events 43 Telephone IT Operating 42 Operating Supplies Fire 42 Training Supplies Police Sworn 41 Fire Prevention Supplies Fire 40 Operating Supplies IT Operating 40 Conference/Training Aquatics Admin. 40 Repair & Maint. Supplies Fire Station #4 39 Operating Supplies Halloween Party 37 Operating Supplies Arts Center 37 Operating Supplies Arts Center 37 Equipment Repair & Maint Pool Operations 37 Employee Award Organizational Services 37 Operating Supplies Arts Center 36 Operating Supplies Fall Harvest 35 Conference/Training Fire 35 Travel Expense Utility Operations - General 35 Clothing & Uniforms Park Maintenance 35 Operating Supplies Fire 34 Office Supplies Police Sworn 34 Operating Supplies Halloween Party 33 Deposits General Fund 33 Travel Expense Fire 33 Operating Supplies IT Operating 33 Operating Supplies Volunteers 32 Operating Supplies Police Sworn 32 Operating Supplies Specialty Fitness Programs 32 Operating Supplies Park Maintenance 31 Operating Supplies Arts Center 30 Conference/Training Finance 30 Conference/Training Street Maintenance 30 Travel Expense Communications 30 Travel Expense Communications 30 Travel Expense Administration 30 Travel Expense Administration 30 Computers IT Operating 30 Clothing & Uniforms Utility Operations - General 30 Merchandise for Resale Concessions 30 Travel Expense Fire 30 Operating Supplies Tennis 28 Travel Expense Fire 28 Operating Supplies Senior Center Admin 27 Operating Supplies Fall Harvest 27 Operating Supplies Park Maintenance 27 Operating Supplies Day Care 27 Operating Supplies Police Sworn 27 Operating Supplies Concessions 26 Clothing & Uniforms Summer Theatre 26 Repair & Maint. Supplies Cummins Grill House 26 Fire Prevention Supplies Fire Amount Account Description Business Unit 25 Employee Award Organizational Services 25 Operating Supplies Youth Programs Admin 25 Other Contracted Services Organizational Services 24 Travel Expense Fire 24 Travel Expense Utility Operations - General 24 Travel Expense Fire 24 Repair & Maint. Supplies Park Maintenance 24 Operating Supplies Theatre Initiative 24 Travel Expense Fire 24 Operating Supplies Internal Events 23 Conference/Training Utility Operations - General 22 Operating Supplies Pool Operations 22 Operating Supplies Day Care 21 Operating Supplies Den Road Liquor Store 20 Conference/Training Finance 20 Conference/Training Finance 20 Conference/Training Finance 20 Conference/Training Finance 20 Operating Supplies Arts Center 20 Miscellaneous Senior Center Admin 20 Dues & Sub-Memberships Police Sworn 19 Training Supplies Police Sworn 18 Operating Supplies Fall Harvest 18 Repair & Maint. Supplies Ice Arena Maintenance 17 Operating Supplies New Adaptive 17 Licenses, Taxes, Fees Utility Operations - General 17 Operating Supplies Fire 17 Repair & Maint. Supplies Ice Arena Maintenance 17 Dues & Sub-Memberships Police Sworn 17 Operating Supplies Fall Harvest 17 Operating Supplies Arts Center 17 Clothing & Uniforms Fire 16 Dues & Sub-Memberships Prairie View Liquor Store 16 Other Contracted Services Organizational Services 16 Operating Supplies Housing and Community Service 16 Computers IT Operating 16 Operating Supplies Halloween Party 16 Operating Supplies Fire 16 Operating Supplies Theatre Initiative 16 Operating Supplies Public Safety Communications 15 Operating Supplies Concessions 15 Fire Prevention Supplies Fire 15 Clothing & Uniforms Summer Theatre 15 Dues & Sub-Memberships Communications 15 Operating Supplies Fitness Admin. 15 Operating Supplies Fitness Admin. 14 Operating Supplies Volunteers 14 Operating Supplies Fall Harvest 14 Clothing & Uniforms Winter Theatre 14 Operating Supplies Police Sworn 14 Operating Supplies Fall Harvest 14 Operating Supplies Fitness Classes 13 Operating Supplies Specialty Fitness Programs 13 Operating Supplies Fire 13 Operating Supplies Fall Harvest 13 Office Supplies Senior Center Programs 13 Office Supplies Police Sworn 13 Operating Supplies Arts Center 13 Operating Supplies Halloween Party 12 Operating Supplies Arts Center 12 Equipment Parts Fleet Operating 11 Operating Supplies Fall Harvest 11 Training Supplies Fire 11 Operating Supplies Fire Amount Account Description Business Unit 11 Operating Supplies Fire 11 Operating Supplies Pool Operations 10 Travel Expense Utility Operations - General 10 Travel Expense Utility Operations - General 10 Repair & Maint. Supplies Facilities Staff 10 Operating Supplies Fire 9 Operating Supplies Fitness Classes 9 Operating Supplies Fall Harvest 9 Employee Award Organizational Services 8 Operating Supplies Pool Operations 8 Operating Supplies Fall Harvest 8 Conference/Training Utility Operations - General 8 Operating Supplies Fire 8 Operating Supplies Day Care 7 Operating Supplies Fall Harvest 5 Licenses, Taxes, Fees Fleet Operating 5 Travel Expense Fire 5 Licenses, Taxes, Fees Fitness Classes 5 Licenses, Taxes, Fees Fleet Operating 4 Operating Supplies Fire 4 Operating Supplies Park Maintenance 3 Operating Supplies Public Safety Communications 3 Operating Supplies Traffic Signals 2 Bank and Service Charges Customer Service 2 Advertising Arts Center 0 Conference/Training Utility Operations - General -4 Printing Arts Center -6 Operating Supplies Fitness Classes -10 Operating Supplies Pool Operations -10 Deposits General Fund -10 Conference/Training Planning -21 Operating Supplies Den Road Liquor Store -27 Operating Supplies Theatre Initiative -40 Operating Supplies IT Operating -43 Deposits General Fund -45 Deposits General Fund -58 Operating Supplies Youth Programs Admin -60 Clothing & Uniforms Park Maintenance -61 Operating Supplies Police Sworn -65 Operating Supplies Arts Center -100 Conference/Training Communications -136 Computers IT Capital -142 Clothing & Uniforms Park Maintenance -425 Conference/Training Police Sworn 95,105 Report Total CITY COUNCIL AGENDA SECTION: Report of Parks and Recreation Director DATE: November 15, 2022 DEPARTMENT/DIVISION: Matt Bourne, Parks and Natural Resources Manager, Parks and Recreation ITEM DESCRIPTION: Award Contract for Round Lake Park Building Reconstruction to Parkos Construction Company Inc. ITEM NO.: XIV.D.1. Motion Move to: Accept the request to withdraw the bid from Weber Inc. and accept the bid and authorize entering into a contract with Parkos Construction Company Inc. for the Round Lake Park Building Construction Project. Synopsis Bids were publicly advertised and opened on October 25, 2022. Bids were received from six contractors. It was discovered after the bid opening that Weber, Inc. had made mistakes when filling out the bid form and they have requested to withdraw their bid. Staff recommends that the Council allow Weber to withdraw its bid. The remaining five bids ranged in price from $3,001,990.10 to $3,444,332.97. The lowest bid was from Parkos Construction Company, Inc. Parkos has successfully completed similar projects for other metro cities and counties. Background Staff has been working with ISG on the design and completion of construction documents for the past year. These concepts and the final design have been presented to the Parks, Recreation and Natural Resources Commission, the Planning Commission and City Council, all who approved of the design and staff was directed to continue the project through bidding. The bids include all the sustainable features outlined to the commissions and Council. The bid results were presented to the Parks, Recreation and Natural Resources commission on November 7 and the commission unanimously voted to encourage the council to allow Weber, Inc. to withdraw their bid and recommended accepting the remaining bids and award the contract to Parkos Construction Company, Inc. The engineers estimate for the project was $2,725,065. Bid Results Contractor Name Base Bid Weber, Inc. $575,362.17 (bid removed) Parkos Construction Company, Inc. $3,001,990.10 American Liberty Construction, Inc. $3,049,402.59 Ebert Construction $3,108,090.28 Versacon, Inc. $3,233,624.93 Shaw-Lundquist Associates, Inc. $3,444,332.97 Attachments Form of Contract Letter of Recommendation from ISG, Inc. SHORT FORM CONSTRUCTION CONTRACT THIS AGREEMENT, made and executed this 15th day of November, 2022, by and between City of Eden Prairie hereinafter referred to as the "CITY", and Parkos Construction Company, Inc., hereinafter referred to as the "CONTRACTOR", WITNESSETH: CITY AND CONTRACTOR, for the consideration hereinafter stated, agrees as follows: I. CONTRACTOR hereby covenants and agrees to perform and execute all the provisions of the Plans and Specifications prepared by the Parks and Recreation Department referred to in Paragraph IV, as provided by the CITY for: I.C. Construction of Round Lake Park Building CONTRACTOR further agrees to do everything required by this Agreement and the Contract Document. II. CITY agrees to pay and CONTRACTOR agrees to receive and accept payment in accordance with the prices bid for the unit or lump sum items as set forth in the Proposal Form attached hereto which prices conform to those in the accepted CONTRACTOR'S proposal on file in the office of the City Engineer. The aggregate sum of such prices, based on estimated required quantities is estimated to be $3,001,990.10. III. Payments to CONTRACTOR by City shall be made as provided in the Contract Documents. IV. The Contr act Documents consist of the following component parts: (1) Legal and Procedural Documents a. Advertisement for Bids b. Instruction to Bidders b. Proposal Form c. Construction Short Form Agreement d. Contractor's Performance Bond e. Contractor's Payment Bond (2) Special Conditions (3) Detail Specifications (4) General Conditions (5) Plans (6) Addenda and Supplemental Agreements The Contract Documents are hereby incorporated with this Agreement and are as much a part of this Agreement as if fully set forth herein. This Agreement and the Contract Documents are the Contract. V. CONTRACTOR agrees to fully and satisfactorily complete the work contemplated by this Agreement in accordance with the Contract Documents. VI. This Agreement shall be executed in two (2) copies. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands and seals as of the date first above written. In Presence Of: CITY OF EDEN PRAIRIE __________________________________ By ________________________________ Its City Mayor __________________________________ By_______________________________ Its City Manager CONTRACTOR In Presence Of: ____________________________________ __________________________________ By ________________________________ Its __________________________ __________________________________ _______________________________ Its __________________________ Letter of Recommendation NOVEMBER 1, 2022 Jay Lotthammer Director of Parks & Recreation City of Eden Prairie 8080 Mitchell Road Eden Prairie, MN 55344 jlotthammer@edenprairie.org Architecture + Engineering + Environmental + Planning ISGInc.com RE: Letter of Recommendation for Round Lake Park Building Jay, On Tuesday, October 25, 2022 , bids were received for the Round Lake Park Building Project. A total of six (6) bids were received ranging from $575,362.17 to $3,444.332.97 for the project improvements as outlined in the contract documents. The apparent low bidder is Weber, Inc. with a bid price of $575,362.17. We have confirmed that Weber, Inc. had an error in their bid price and has withdrawn their bid. The next lowest bid is Parkos Construction Company with a bid of $3,001,990.10 and after review the bid is complete and thorough. Therefore, we recommend approval of Parkos Construction Company’s bid. Sincerely, Mitchell Workmon, PLA Landscape Architect Mitchell.Workmon@ISGInc.com