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HomeMy WebLinkAboutCity Council - 05/17/2022 APPROVED MINUTES EDEN PRAIRIE CITY COUNCIL MEETING TUESDAY, MAY 17, 2022 7:00 PM, CITY CENTER CITY COUNCIL Mayor Ron Case, Council Members Mark Freiberg, PG Narayanan, Kathy Nelson, and Lisa Toomey CITY STAFF City Manager Rick Getschow, Public Works Director Robert Ellis, Parks and Recreation Director Jay Lotthammer, Community Development Director Julie Klima, Police Chief Matt Sackett, Fire Chief Scott Gerber, and City Attorney Maggie Neuville I. CALL THE MEETING TO ORDER Acting Mayor Kathy Nelson called the meeting to order at 7:00 PM. Mayor Ron Case was absent. II. PLEDGE OF ALLEGIANCE III. OPEN PODIUM INVITATION IV. PROCLAMATIONS / PRESENTATIONS A. HUMAN RIGHTS AWARDS Getschow introduced John Urbanski, member of the Human Rights and Diversity Commission, to present the first of the Human Rights Awards. Mr. Urbanski stated the Eden Prairie Manifesto continues the development of a multicultural community which will not tolerate acts of harassment and intolerance and establishes, communicates and encourages community standards that respect diversity and promote acceptance and respect for individuals in an atmosphere of caring for others. In celebration of the manifesto, the Commission is honored to recognize community individuals, youth, businesses, and non-profits that live its values through their service to our community. Shubhangi Mohan, member of the Human Rights and Diversity Commission, presented the Individual Award to Kim Rathjen. Kim Rathjen upholds the values of the Eden Prairie Manifesto through her consistent dedication to inclusion, education, and active involvement with diverse groups of people. Over the past 6 years, Ms. Rathjen developed a vision and led implementation CITY COUNCIL MINUTES May 17, 2022 Page 2 for addressing homelessness of young adults in Eden Prairie by helping found Onward Eden Prairie. Onward Eden Prairie now proudly provides stable housing and supportive services to young people in our community. Ms. Rathjen also served on the board of PROP from 2015-2021. She’s continued to facilitate efforts to educate community members on issues related to racial justice and provided forums for community members to gather together to learn. Keerthana Ramanathan, member of the Human Rights and Diversity Commission, presented the Youth Award to Niamya Halloway. Niamya upholds the values of the Eden Prairie Manifesto by acting as a leader to drive progress on equity and diversity at Eden Prairie High School (EPHS). She is the president and co-founder of the EPHS Black Student Union and co-founder of the EPHS Equity Council. She also serves as part of the leadership of the EPHS Dare to Be Real Club, an organization dedicated to talking about current issues surrounding equity. She encourages others to rise above hate. Babar Khan, member of the Human Rights and Diversity Commission, presented the Non-Profit Award to Bloomington Eden Prairie Meals on Wheels. Bloomington Eden Prairie Meals on Wheels upholds the values of the Eden Prairie Manifesto by ensuring that seniors and individuals with disabilities are supported through delivery of noontime meals. Like many non- profits, Meals on Wheels has faced overwhelming challenges throughout COVID-19. They remained steadfast in their mission by focusing on three key areas: limited disruption to services, honoring their volunteers and prioritizing the health and safety of clients, volunteers and staff alike. Councilmember Narayanan encouraged everyone to participate as a Meals on Wheels driver in Eden Prairie. Jody Knight, member of the Human Rights and Diversity Commission, presented the Business Award to Winnebago Industries. Winnebago Industries upholds the values of the Eden Prairie Manifesto through their commitment to diversity, equity and inclusion efforts. Winnebago has developed a DEI strategic framework to guide internal and external goals and actions. This has resulted in hiring the company’s first Head of DEI at the senior leader level, diversifying company board and senior leadership team, and making public corporate statistics on Board and senior level racial diversity. Winnebago is a member of Minnesota Business Coalition for Racial Equity and also supports the Minnesota Philanthropic Collective to Combat Anti-Blackness and Realize Racial Justice. They’ve launched programs such as Women’s Inclusion Network, the company’s first Employee Resource Group. They serve the local Eden Prairie community through employee driven volunteer initiatives through PROP Shop and with the Eden Prairie Parks Clean Up as well as welcoming student interns into their Eden Prairie office through the Christo Rey’s Work Study Program. Winnebago also lives their motto “Be Great, Outdoors” by CITY COUNCIL MINUTES May 17, 2022 Page 3 increasing Outdoor Equity efforts through “Thrive Outside”, a program designed to break down barriers and increase outdoor participation for Twin Cities youth, particularly those underrepresented in outdoor activities and jobs. V. APPROVAL OF AGENDA AND OTHER ITEMS OF BUSINESS MOTION: Toomey moved, seconded by Narayanan, to approve the agenda as published. Motion carried 4-0. VI. MINUTES B. COUNCIL WORKSHOP HELD TUESDAY, MAY 3 , 2022 C. CITY COUNCIL MEETING HELD TUESDAY, MAY 3, 2022 MOTION: Narayanan moved, seconded by Freiberg, to approve the minutes of the Council workshop held Tuesday, May 3, 2022, and the City Council meeting held Tuesday, May 3, 2022, as published. Motion carried 4-0. VII. REPORTS OF ADVISORY BOARDS AND COMMISSIONS VIII. CONSENT CALENDAR D. CLERK’S LIST E. 6511 ROWLAND ROAD DEVELOPMENT AGREEMENT AMENDMENT by Stone Cottage Construction. Approve First Amendment to Development Agreement on 0.31 acres (Development Agreement Amendment) F. AWARD TENNIS COURT RECONSTRUCTION CONTRACT TO DMJ ASPHALT G. AWARD TENNIS COURT RESURFACING CONTRACT TO THE TENNIS COURT DOCTOR H. AWARD STARING LAKE PARK RETAINING WALL CONTRACT TO ODESA II I. AUTHORIZE AGREEMENT WITH MINNESOTA DEPARTMENT OF NATURAL RESOURCES FOR EMERALD ASH BORER (EAB) PROTECTING COMMUNITY FORESTS GRANT J. APPROVE CONTRACT FOR SERVICES WITH MACQUEEN FOR FIRE TRUCKS CITY COUNCIL MINUTES May 17, 2022 Page 4 K. ADOPT RESOLUTION 2022-69 APPROVING FENCING CONSORTIUM JPA L. AWARD CONTRACT TO DIVERSIFIED CONSTRUCTION FOR FIRE STATION 1 KITCHEN REMODEL M. APPROVE AGREEMENT WITH BOLTON & MENK FOR FINAL DESIGN OF WILLOW CREEK CULVERT REPLACEMENT N. APPROVE AGREEMENT WITH WSB FOR FEASIBILITY DESIGN AND SUPPORT OF DELL ROAD O. APPROVE ORDERING AND PURCHASE OF 2023 REPLACEMENT PLAN VEHICLES AND EQUIPMENT P. AWARD CONTRACT FOR MANOR ROAD NORTH DRAINAGE IMPROVEMENTS TO BKJ LAND CO II DBA BKJ EXCAVATING Q. APPROVE MAINTENANCE AGREEMENT WITH EP CAMPUS I LLC R. DECLARE PROPERTY AS SURPLUS MOTION: Toomey moved, seconded by Narayanan, to approve Items A-O on the Consent Calendar. Motion carried 4-0. IX. PUBLIC HEARINGS / MEETINGS A. SUITE LIVING OF EDEN PRAIRIE by Civil Site Group. Resolution for Planned Unit Development Concept Review on 2.85 acres, First Reading of Ordinance for Planned Unit Development Amendment with waivers on 2.85 acres, Resolution for Preliminary Plat of one parcel into one lot and two outlots on 2.85 acres, Resolution for Findings of Fact in Support of Park Dedication Fees (Resolution 2022-70 for PUD Concept Review, Ordinance for PUD Amendment with waivers, Resolution 2022-71 for Preliminary Plat, Resolution 2022-72 for Findings of Fact) Getschow stated the applicant is proposing construction of an assisted living and memory care facility with 32 units on the property located at 9360 Hennepin Town Road. The 2.85-acre property is located on the west side of Hennepin Town Road ¼ mile south of Anderson Lakes Parkway. The proposed one-story building will include 20 assisted living units and 12 memory care units. The applicant has stated that none of the residents drive. The use requires 14 parking stalls and the plan includes 17 parking stalls for employees and visitors. CITY COUNCIL MINUTES May 17, 2022 Page 5 Jeremy Larson, representative of Suite Living Senior Care, explained they have seven communities throughout the Twin Cities and have another six under construction. They build, operate, and own the communities. There are 20 to 25 employees per building. Mr. Larson explained employees consist of a Director, Registered Nurse, Activities Director, Cook, and Caregivers. They partner with local churches, daycares, and other outside companies to provide activities for seniors. There are six to eight employees during the day and three to four overnight. Mr. Larson noted the site would include an electric vehicle charging station and a solar roof. He showed a slide of the proposed site layout and a map of tree removal and planting. He then showed a potential exterior of the building and photos of existing sites. Mr. Larson played a video with a tour of the Burnsville site. Getschow stated the zoning is consistent with the Comprehensive Plan. The Planning Commission voted 7-0 to recommend approval of the project. Narayanan thanked the applicant for their interest in Eden Prairie. He noted his appreciation of the solar roof and the electric vehicle charging station. Narayanan asked what types of events could be hosted in the proposed event space. Mr. Larson stated outside entertainment may come in such as a music performer to use the community space as an example. Narayanan asked if a community member could host a party there. Mr. Larson stated guests of residents could use the space to celebrate a birthday or other event with the resident. Narayanan noted the proposal includes internship and volunteer opportunities, which are needed for youth. He added the building is long and asked if a resident would be expected to navigate the entire length of the building. Mr. Larson stated the assisted living side eats in a common cafeteria. The memory care side would eat in a different spot. Narayanan asked if pets are allowed. Mr. Larson stated the residents can’t own a pet, but pets are welcome to visit for events. Narayanan asked if any trees are being removed. Mr. Larson stated some trees will be removed, but they are planting many more trees on the property for screening purposes. Narayanan asked for the exact figures of how many trees would be removed and replaced. Community Development Director Julie Klima stated there is a significantly larger number of trees being added than will be removed. CITY COUNCIL MINUTES May 17, 2022 Page 6 Freiberg noted he was impressed with the proposed site. He asked how the community meeting went. Mr. Larson stated two members of the community showed up to the community meeting, and they were supportive. Freiberg agreed a lot of trees are leaving the front of the lot. If the caliper of trees being added exceeds that of those removed, then he would accept the removal. Freiberg noted the Council has considered a lot of proposals for the site, and there have always been issues with height. However, the proposal has been creatively done. Toomey stated neighbors will be appreciative of the trees on the back of the property being retained. She asked if there are wetlands on the property. Public Works Director Robert Ellis stated there are two outlots that will be deeded to the City with conservation easements. Toomey noted her appreciation of the volunteer and community involvement aspect of the proposal. Nelson asked what outdoor components are included in the site for the residents to access. Mr. Larson stated the back of the building has a fenced patio and there is also a sidewalk available for taking a walk. Nelson asked if they have ever considered doing planting beds. Mr. Larson stated they haven’t done something like a planting bed, but there have been planting activities for residents to bring back to their room or leave on the patio area. Mike Amundson of 9565 Garrison Way stated that the proposal is the best one he has seen for the site. It is a single family building with a good design and will have little traffic. The proposed landscape plan has a lot of trees being taken down on the south side of the building. The replacement trees are not planned to be placed in the same area. He requested for trees to be planted on the south side to allow for additional screening. Mr. Ellis stated there is a five-foot easement area that will remain free of any obstructions. He added there is a pond preserved on the south side of the lot where the City will have to access. Nelson asked if any trees could be planted on the south side. Mr. Ellis stated the developer would have to answer the question. There is a possible space near the sidewalk. Mr. Larson stated they would be willing to plant more trees. They thought they couldn’t plant more trees due to a buffer area. However, if there is the CITY COUNCIL MINUTES May 17, 2022 Page 7 possibility for adding more trees, they would like to plant more trees. Getschow stated Staff will work with the developer to add more trees to the proposal before the next reading. MOTION: Narayanan moved, seconded by Freiberg, to close the public hearing, adopt a Resolution for a Planned Unit Development Concept Review on 2.85 acres, approve the 1st Reading of an Ordinance for a Planned Unit Development Amendment with waivers on 2.85 acres, adopt a Resolution for a Preliminary Plat of one parcel into one lot and two outlots on 2.85 acres, adopt a Resolution for the Findings of Fact in Support of Park Dedication Fees, and direct Staff to prepare a Development Agreement incorporating Staff and Commission recommendations and Council conditions. Motion carried 4-0. B. 12365 SINGLETREE LANE FAÇADE REMODEL by Newton RES LLC. Resolution for Site Plan Minor Amendment on 1.66 acres (Resolution 2022-73 for site plan minor amendment, Development Agreement) Getschow stated the applicant is requesting approval of a façade remodel for the former Jake’s restaurant at 12365 Singletree Lane. The applicant is remodeling the interior of the approximately 9,000 square foot building to create three leasable commercial spaces. In addition, the applicant is proposing to remodel each of the facades of the building to create an updated look for the building. The remodel is code compliant. There are 30 parking stalls on the subject property, and there is an existing Parking Easement Agreement in place between the owner of this property and Wal-Mart for the use of 80 additional stalls on the Wal-Mart property. The item goes straight to the Council, so it was not reviewed by the Planning Commission. Michael Margulies, project representative with EP Ventures LLC, showed slides with the proposed floor plan, the current exterior of the building, and the potential exterior for the building. He explained the potential tenants have not selected for the space. Getschow noted the project meets all of the Code requirements. Freiberg noted the building was originally a steakhouse. He noted his appreciation for the developer keeping the patio. Mr. Margulies noted there are restrictions on the property from Wal-Mart, so the proposed use is the best possible use. Toomey asked about the condition of the patio. Mr. Margulies stated the retaining wall needs some cosmetic repairs, but it is in good shape overall. Narayanan added the building does not look good currently, and the renovation would make the area look much better. CITY COUNCIL MINUTES May 17, 2022 Page 8 Nelson asked if the bushes are flowering or if any landscaping is included in the plan. Confluence, the landscape designer, has submitted a plan that is primarily trees. He added he suspects there will be annual flower plantings. Klima stated flowering plants are included in the landscaping plan. There were no comments from the audience. MOTION: Toomey moved, seconded by Freiberg, to close the public hearing, adopt a Resolution for a Site Plan Review on 1.66 acres, and approve the Development Agreement. Motion carried 4-0. X. PAYMENT OF CLAIMS MOTION: Toomey moved, seconded by Narayanan, to approve the payment of claims as submitted. Motion was approved on a roll call vote, with Freiberg, Narayanan, Nelson, and Toomey voting “aye.” XI. ORDINANCES AND RESOLUTIONS XII. PETITIONS, REQUESTS, AND COMMUNICATIONS XIII. APPOINTMENTS XIV. REPORTS XV. OTHER BUSINESS Getschow stated the Council’s schedule will be different for the summer. They will be meeting on June 14, July 12, and August 16. XVI. ADJOURNMENT MOTION: Narayanan moved, seconded by Freiberg, to adjourn the meeting. Motion carried 4-0. Acting Mayor Nelson adjourned the meeting at 7:49 p.m. Respectfully submitted, ________________________ Katie O’Connor, Deputy City Clerk